Agenda Packets - Board - 2002-02-14v
COSTA MESA
SANITARY DISTRICT
Greg Woodside
Vice President
Jim Ferryman
Director
AGENDA
Arlene Schafer
President
Art Perry
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided . at the time the item is
considered, Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - February 14, 2002
BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH - 77 Fair Drive
RECOMMENDED
ACTION
CALL TO ORDER — 6:00 p.m. — Conference Room 5A
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Director Woodside
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be
routine and will be enacted in one motion in the form listed below. There will be no separate
discussion on these items prior to the time the Board votes on the motion, unless members of
the Board, staff, or the public request specific items to be removed from the Consent Calendar
for discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
0 1. Recycling Committee Meeting — January 8, 2002
2. Investment Oversight Committee Meeting — January 10, 2002
3. Regular Meeting — January 10, 2002
COSTA MESA SANITARY DISTRICT
AGENDA
0
February 14, 2002
. Page 2
RECOMMENDED
ACTION
4. Special Meeting — February 6, 2002
Manager's Reports
Refunds No Refunds
6. Occupancy Report and payment to Costa Mesa Disposal — February 2002 Approve
Engineer's Reports
7. Project Status Report Receive and File
Treasurer's Reports
8. Financial Report as of January 31, 2002 Accept Report
9. Report of Monies on Deposit as of January 31, 2002 Receive and File
10. Warrant Register for February 2002 in the amount of $1,361,354.99 Approve Payment
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - --
0 WRITTEN COMMUNICATIONS
VII. PUBLIC COMMENTS
VIII. MANAGER'S REPORTS
A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports
Consider
B. CMSD Strategic Plan
1. Review of First Year Action Items
a) Item 4.1 — Public Outreach Program
(1) Circle of Service Award for Nate Reade
Consider
2. Development of Strategic Plan
a) February 6, 2002 Study Session
Accept Report
b) February 15, 2002 Interviews and February 16, 2002 Workshop
Consider
C. Recycling Reports
1. Waste Diversion Report — December 2001
Receive and File
2. Waste Diversion Report — January 2002
Receive and File
COSTA MESA SANITARY DISTRICT February 14, 2002
AGENDA Page 3
• RECOMMENDED
ACTION
D. Contract Payment to CR Transfer for recycling Approve Subject to
services and disposal for January 2002 Verification of Diversion
Report by Staff
E. Recycling Committee — February 12, 2002 — 9:30 a.m.
Director Worthington and President Schafer
�' ✓1. Standardized Container Program Accept Report
2. Telephone Book Recycling Program Accept Report
3. Christmas Tree Recycling — Final Report Accept Report
10 r,/ Greeting Card Recycling Accept Report and Approve
Certificate of Appreciation
IX. ENGINEER'S REPORTS
A. Emergency Work Ratify Actions
by Manager
D.
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Santa Ana Regional Water Quality Control Board Waste Update
Discharge Requirements
Project No. 155 — Master Plan Update IZ�cewt �Gn.'� ,,v . Progress Report
Project No. 168 Tustin venue Pumping Station Remodel
1. Proposal to Begin Design Phase Approve Proposal
2051 -2053 Newport Boulevard
1. New CMSD Easement
2. Resolution No. 2002 -658 - Vacating Existing Easement
Project No. 162 — Pilot Program — Use of Enzymes for Grease
and Odor Control
X. TREASURER'S REPORTS
/A. Two Percent Assessment Appeals Case
Accept Easement
Adopt Resolution
Join Regional Study
Accept Report
XI. ATTORNEY'S REPORTS
/A. Resolution No. 2002 -657 — Ordering that Publication.of Ordinance No. 39 Adopt Resolution
Amending the District's Operations Code and Establishing a Local
Claims Procedure has Occurred
COSTA MESA SANITARY DISTRICT February 14, 2002
AGENDA Page 4
® RECOMMENDED
ACTION
/B. Marangell v. City of Costa Mesa and Costa Mesa Sanitary District Prepare Public Document
and General Discussion of Lateral Liability Issues (Attorney- Client Discussing Lateral
,/ Memo Previously Distributed) Liability Issues
C. Home Gardens Sanitary District v. City of Corona Recommend Letter
to Court from CMSD
and CSDA
XII. OCAL MEETINGS
A. Orange County Sanitation District J 1�►^ 1 ,
1. Regular Meeting - January 23, 2002 Accept Report
2. Monthly Board Letter Update Consider
B. Santa Ana River Flood Protection Agency
1. Meeting - January 24, 2002 11QQ'c
Accept Report
/C Independent Sp ecial Districts of Orange Count y ( ISDOC )q
/1 Quarterly Meeting - Wednesday, January 30, 2002 Accept Report
�D. Local Agency Formation Commission (LAFCO) Consider
�. Costa Mesa and Newport Beach Annexations < Consider
/,E Water Advisory Committee of Orange County (WAC ��1^l7 Cdn'�r
F. Orange County Council of Governments (OCCOG Consider
G Chamber of Commerce Legislation Committee I �`� Consider
1. Membership Investment for 4/1/02 to 4/1/03 cc Authorize Payment
H. Orange County Leadership Symposium - Lake Arrowhead) Accept Report
January 12 -113 -2002 (President Schafer and Director Ferry a
I. CSDA Consider
A. 1. CSDA roar "Practicalities 2002 - Governing Together" — Accept Report
January 24 -25, 2002 - Palm Springs (Art Perry)
/2. CSDA Government Affairs Day - Sacramento - March 11, 2002 Consider Attendance
- b--. - - - ta,�- -
COSTA MESA SANITARY DISTRICT
AGENDA
LJ
J. CMSD /City of Costa Mesa /Mesa Consolidated Water District Liaison
Committee
1. Meeting — January 23, 2002 (President Schafer, Director Worthington
& Manager /District Engineer Rob Hamers)
a. Westside Redevelopment Action Committee
XIII. OLD BUSINESS
XIV. NEW BUSINESS
A. Girl Scout Community Event — May 18, 2002
XV. ORAL COMMUNICATIONS
XVI. ADJOURNMENT
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February 14, 2002
Page 5
RECOMMENDED
ACTION
Accept Report
Consider
;onsider Participation
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
JANUARY 8, 2002
The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference
room 5A at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington, Greg Woodside
Staff Present: Rob Hamers, Tom Fauth, Joan Revak
STANDARDIZED CONTAINER PROGRAM
DISTRIBUTION PROGRESS REPORT
Mr. Fauth provided a matrix on the status of container orders to Roto Industries and
reported as of January 5, 2002, containers have been ordered and invoiced as follows:
9,400
90 gallon
$467,860.00
20,200
60 gallon
$906,980.00
725
35 gallon
$ 28,818.75
30,325
Total
$1,423,658.75
Mr. Fauth reviewed the matrix depicting the Roto orders and delivery figures. The
matrix reflects the figures at 60 percent delivery and has used a total of 55 percent of
the funds budgeted.
MARKING ON CONTAINERS
Ms. Revak presented examples of various types of tags to identify the standardized
containers and assist residents in identifying their containers. One of the tags is
laminated and sealed and another features a pocket with a card enclosed identifying
the container.
District Staff received the customized spray paint to be used in covering graffiti or
markings on the standardized containers. Mr. Fauth reported the paint color matches
the containers very well. Code Enforcement Officer Ron Shef will have the cans of
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
January 8, 2002
Page 2
paint at his disposal and Costa Mesa Disposal will be provided cans of the paint to
maintain the containers.
Director Worthington reported he continues to observe containers left in the street and
not returned to the curb. Staff will contact Costa Mesa Disposal to reinforce the
necessity for the cans to be left on the curb and not on the street.
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported the Year 2001 School Telephone Book Recycling Program
concluded December 14, 2001. Books totaling 14,070 (28.14 tons) were collected in
the program, with Kline School winning in the elementary school category; TeWinkle
was the middle school winner and Estancia came out on top in the high school contest.
Award funds in the amount of $10,005 will be distributed to the schools. Ms. Revak is
in the process of scheduling award presentations at the schools and will present a sign -
up sheet to the Directors at the January 12, 2002, Board of Directors Meeting.
Director Worthington initiated a discussion on the distribution of telephone books by
Verizon and other companies in the City of Costa Mesa and the feasibility of curtailing
their distribution.
CHRISTMAS TREE RECYCLING
Mr. Fauth reported the Christmas tree recycling program is in progress with three Costa
Mesa trucks dedicated to collecting the trees. The program differs from previous years,
as the trucks must take the trees to the City of Stanton for drop off whereas in the past
the trees were delivered to the Orange County Fairgrounds for mulching. Mr. Hamers
reported the City would reimburse the District for a portion of the program cost.
GREETING CARD RECYCLING
Mr. Fauth reported containers have been delivered to seven citywide locations for
collection of greeting cards to be sent to St Judes Ranch for Children where they are
made into new cards. The Ranch is a facility for abused and neglected children and the
greeting card program is a major fundraiser.
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The meeting was adjourned at 10:52 a.m.
Secretary
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
January 8, 2002
Page 3
President
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COSTA MESA SANITARY DISTRICT
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
JANUARY 10, 2002
CALL TO ORDER The meeting was called to order at 5:30 p.m.
ROLL CALL Committee Members Present:
Mr. Marc Puckett, Treasurer
Mr. Rob Harriers, District Manager
Director Arlene Schafer (rotating committee member)
Director Dan Worthington (rotating committee member)
Staff Members Present:
Joan Revak; Clerk of the District
Tom Fauth, Management Analyst
TREASURER'S REPORT FOR DECEMBER, 2001
ADJOURNMENT
Approved by:
Mr. Puckett presented the Treasurer's Report and discussed the
recent investing activity of the District. Discussion followed.
The meeting adjourned at 5:55 p.m.
Secretary, Costa Mesa Sanitary District
Board of Directors
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President, Costa Mesa Sanitary District
Board of Directors
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
January 10, 2002, at 6:00 p.m. in Room
5 -A of the Civic Center, 77 Fair Drive, Costa
Mesa.
President Schafer called the meeting to order at 6:00 p.m..
Director Ferryman led the Pledge of Allegiance.
Vice President Woodside gave the invocation.
ROLL CALL
DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg
Woodside, James Ferryman, Dan
Worthington
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Finance
Director, Ron Shef, District Ordinance
Enforcement Officer
Others Present:
None
. ............................... CONSENT CALENDAR . ...............................
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002 1
OR PAGE 2
Director Worthington questioned why the Stericycle payment amount was so
much greater than the normal payment amount. Mr. Hamers reported the
payment was larger because it covered a compilation of items that were finally
submitted and approved.
Director Ferryman motioned to approve the Consent Calendar. Secretary Perry
seconded.
Discussion was held regarding the completion of the Field Study Report. Mr.
Fauth reported the Field Study is an on -going reconciliation process and
adjustments will continue to be reported in the monthly Trash Occupancy Count.
Motion carried 5 -0.
REPORTS
MINUTE APPROVAL
Recycling Committee The Minutes for the Recycling Committee Meeting of
Meeting, December 10, 2001, were approved as distributed
December 10, 2001
Minutes of Regular The Minutes for the Regular Meeting of December 11,
Meeting, 2001, were approved as distributed.
December 11, 2001
MANAGER'S REPORTS
REFUNDS No refunds were requested.
Occupancy Report The Trash Occupancy Count documented a decrease
and Payment of of 5 units in the occupancy report for solid waste
$172,588.32 to Costa collection as of January 1, 2002. Therefore, the total
Mesa Disposal — for January is 21,001. Board directed Staff to prepare a
January 2002 warrant for $172,588.32 to Costa Mesa Disposal on
February 1, 2002, for payment for January trash
collection based on the January count of 21,001.
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COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
PAGE 3
ENGINEER'S REPORTS
Project Status Report
TREASURER'S REPORTS
Financial report as of
December 31, 2001
Report of Monies on
Deposit as of December
31, 2001
The Project Status Report dated January 2002, was
accepted as submitted.
The Financial Report for December 31, 2001 was
received and filed.
The Report of Monies on Deposit as of December 31,
2001, was received and filed.
Warrant 2002 -7 for Warrant Resolution #CMSD 2002 -7 was approved,
January 2002 in the authorizing the President and Secretary to sign the
amount of $557,062.30 warrant and instructing the Finance Department to
draw a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $557,062.30.
END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
Mr. Hamers reported receipt of a letter of appreciation to President Schafer from
the Special District Institute (SDI) thanking her for her comments on a survey
completed at the SDI Administration Seminar in October 2001.
President Schafer suggested SDI formulate a workshop for seminar attendees
who have completed the series but wish to be kept informed of any new
information.
Mr. Hamers reported receipt of a letter of appreciation for the District's
participation in the Greeting Card Program on behalf of St. Judes.
PUBLIC COMMENTS
There were no public comments, no public in attendance.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
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PAGE 4
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of December 2001. The number of calls for service for scavenging is as
follows:
I nra +inn Callc fnr Service Cite /Arrest
Area 1
0
0
Area II
0
0
Area III
0
2
Area IV
0
0
TOTAL
0
2
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Shef presented the ordinance enforcement summary report for the four -
week period beginning November 26, 2001 and ending December 23, 2001.
Mr. Shef reported noticeably neater collection days during rainy weather in
the standardized container areas.
Mr. Shef assisted in the completion of the occupancy report, distributed
Christmas tree recycling flyers, and conducted a study on identification tags
for standardized containers.
Mr. Hamers reported the District has hired two permit processing specialists.
One of the new hires will be trained to provide backup to Mr. Shef.
CMSD STRATEGIC PLAN
REVIEW OF FIRST YEAR ACTION ITEMS
ITEM 4.1 — PUBLIC OUTREACH PROGRAM
CIRCLE OF SERVICE AWARD FOR NATE READE
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Ms. Revak provided a copy of the wording that will appear on the
Circle of Service plaque for Nate Reade. The induction ceremony will
be held on Friday, March 22, 2002, at 11:30 a.m. 0
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
'O�rots4°` PAGE 5
DEVELOPMENT OF STRATEGIC PLAN
FEBRUARY 6, 2002 STUDY SESSION AND FEBRUARY 15 AND 16, 2002
WORKSHOP DRAFT AGENDA
Mr. Hamers provided a brief overview of the items to be discussed at the
February 6, 2002, Study Session in preparation of the February 15 and
16, 2002 Workshop. Ms. Revak will provide an information packet and
reminder notification to Board members.
COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT
Mr. Harriers reported Staff is continuing to work on the reconciliation of
different types of databases from the District and Costa Mesa Disposal.
Mr. Harriers reported one of the new permit processing specialists has
experience in setting up and maintaining large data base files.
RECYCLING REPORTS
WASTE DIVERSION REPORT - NOVEMBER 2001
Secretary Perry motioned to approve the Waste Diversion Report for
November showing a diversion rate of 50.14 percent. Vice President
Woodside seconded. Motion carried unanimously.
WASTE DIVERSION REPORT - DECEMBER 2001
The Waste Diversion Report for December has not yet been received.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
FOR DECEMBER 2001
Director Ferryman motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of December 2001 in the
amount of $128,152.58, pending verification of diversion report by Staff.
Vice President Woodside seconded. Motion carried unanimously.
SDRMA - INFORMATION
Mr. Harriers presented a report from SDRMA containing a summary of
coverages, membership, and financial information.
ems *�ANIt��, COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
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RECYCLING COMMITTEE - JANUARY 8. 2002 - 9:30 A.M. DIRECTOR
WORTHINGTON AND DIRECTOR WOODSIDE
STANDARDIZED CONTAINER PROGRAM
Director Worthington reported the Committee discussed various types of
tags to identify the standardized containers. Two examples were shown,
one that would be laminated and sealed and one with a pocket to change
the contents of the tag. Further tests will be conducted to determine the
most appropriate tag.
Director Worthington reported the District has received delivery of the
customizea spray paint cans to be used to mask any graffiti or markings
on the standardized containers. Mr. Fauth conducted a test on a
container and reported the paint matched very well. Mr. Shef will carry a
paint can to perform field maintenance of the containers and Costa Mesa
Disposal will be given paint cans to maintain the containers.
Mr. Fauth presented a matrix depicting the current status of Roto orders
for the standardized containers from July to December 2001.
Director Worthington reported Staff will be reminding Costa Mesa Disposal
to place the empty containers up on the curb, not in the street.
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported the Year 2001 School Telephone Book Recycling
Program concluded on December 14, 2001, with a total of 14,070 books
(28.14 tons) collected. Ms. Revak reported Kline School (K -8) was the
winner in the elementary school category, TeWinkle for middle school, and
Estancia for the high school. A total of $10,005 in award funds will be
distributed to the schools. Ms. Revak is scheduling the award
presentations at the 27 participating schools and distributed a sign -up
sheet to Directors to present the awards to the schools.
Director Worthington expressed concern about Verizon distributing
telephone books in the City of Costa Mesa. Discussion was held
regarding the possibility of stopping the distribution of Verizon telephone
books. Mr. Burns related there is a First Amendment right to distribute the
telephone books and advised it would be very difficult to pass legislation to
prohibit distribution. Staff will be reviewing District files to re- examine
information gathered when this topic was first discussed four years ago. is
♦'aa "x'r "�� COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
f =,� JANUARY 10, 2002
PAGE i
CHRISTMAS TREE RECYCLING
Mr. Fauth reported the Christmas Tree Program is ongoing. Mr. Ray
Range[ has dedicated three trucks to picking up the trees. Mr. Fauth
reported the program is functioning differently from past years due to the
trucks having to pick up the trees and then go to the City of Stanton to
drop off them off. Mr. Fauth reported they are working on the problems.
Mr. Hamers reported the City would reimburse the District for a portion of
the cost of the program.
GREETING CARD RECYCLING
Director Worthington reported the Greeting Card Recycling Program is
underway. The cards are picked up and sent to St. Judes where they are
remade into new cards. Director Worthington reported the collection
containers located in office buildings are receiving more cards than those
in other locations. Mr. Fauth reported there are seven facilities hosting
collection boxes for the cards. The Recycling Committee suggested
placing an additional article in the Daily Pilot to remind people to bring-
their cards to a collection bin.
ENGINEER'S REPORTS
EMERGENCY WORK
PUMPING STATION TELEMETRY SYSTEM
Vice President Woodside motioned to ratify Mr. 'Hamers' actions as
described in his written report in the emergency repair of the telemetry
system. Director Worthington seconded. Motion carried unanimously.
SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD WASTE DISCHARGE
REQUIREMENTS
Mr. Hamers reported the various agencies are still in the process of
reviewing the requirements. Additional meetings are scheduled.
Mr. Hamers reported there is investigation into biological resources to
handle the grease problem. A meeting will be set with scientists to
discuss bacteria that will dissolve grease.
SAN[ l,, COSTA MESA SANITARY DISTRICT "-
" a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
O�routt°`� PAGE 8
PROJECT NO. 155 — MASTER PLAN UPDATE
Mr. Harriers reported he would be bringing a draft Master Plan Update to
the Board after the Strategic Plan Process has been completed.
Mr. Hamers reported he would be asking the Board Members to
participate in dealing with OCSD regarding the abandonment of seven
pumping stations and the installation of a gravity line across the Santa
Ana River.
TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE MEETING — JANUARY 10, 2002
Mr. Puckett reported the Investment Oversight Committee met on January 10,
2002, just prior to the regular Board meeting and he will provide minutes at
the next regular meeting.
FINANCIAL STATEMENTS FOR YEAR ENDED JUNE 30, 2001
Mr. Puckett provided a brief review of the SDRMA financial information.
Mr. Puckett provided a review of the Costa Mesa Sanitary District Financial
Statements for the year ended June 30, 2001. Mr. Puckett reported he will be
placing the District's financial statements on the City's website.
ATTORNEY'S REPORTS
Mr. Hamers reported Mr. Burns is investigating the issue of responsibility for
tree roots in sewer lines.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING — DECEMBER 19, 2001
Director Ferryman attended a committee meeting on December 19, 2001.
• City of Huntington Beach will be appointing a new representative.
• Approval of 1.6 million dollars to Midway City Sanitary District to
televise their sewer system. is
• Success on the Crow Winthrop case.
+�y *yAMll��,e COSTA MESA SANITARY DISTRICT
4e MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
•' - JANUARY 10, 2002
PAGE 9
MONTHLY BOARD LETTER UPDATE
The Monthly Board Letter was provided in the Board packets.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
Director Ferryman reported he did not attend a meeting.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer reported sending a congratulatory letter to Brian Brady,
new President of the Irvine Ranch Water District, suggesting a liaison
meeting with the District.
President Schafer reported she met on December 27, 2001, to review the
By -Laws for ISDOC.
President Schafer attended an Executive Committee Meeting on January
8, 2002.
0 QUARTERLY MEETING - WEDNESDAY, JANUARY 30, 2002
President Schafer reported; the Quarterly Meeting for ISDOC would be
held on January 30, 2002. Board Members will contact Ms. Revak to let
her know of their ability to attend.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
President Schafer reported there was a public hearing on January 9,
2002. President Schafer was appointed to Vice Chairman for LAFCO.
LAFCO planning meeting will be held January 31, 2002.
LAFCO is involved with Leadership Conference at Lake Arrowhead
January 13, 14, and 15, 2002. President Schafer and Director
Worthington will be attending the conference.
WATER ADVISORY COMMITTEE OF'ORANGE COUNTY (WACO)
President Schafer attended the WACO meting on January 4, 2002, and
reported the speaker was Celeste Cantu, Executive Director of State
Water Resources Control Board. The topic was Environmental
Management Systems.
+�S'yANl1,1�'p COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
PAGE 10
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ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG)
President Schafer did not attend the December OCCOG meeting.
CHAMBER OF COMMERCE LEGISLATION COMMITTEE
President Schafer reported the meeting would be held on January 17,
2002.
CSDA
President Schafer reported she will be attending the CSDA Board Meeting
on January 11, 2002, in Sacramento and will provide a report to the
Board.
President Schafer will be participating in a conference call meeting with
the Education Committee on February 24, 2002.
OLD BUSINESS
SPECIAL DISTRICT INSTITUTE GOVERNANCE SEMINAR - FEBRUARY 27, 2002 TO
MARCH 2, 2002 - SAN DIEGO (FIRST IN SERIES OF THREE)
President Schafer reported the Special District Institute Governance
Seminar would be held on February 27 to March 2, 2002, in San Diego.
President Schafer, Directors Perry and Worthington, and Ms. Revak will
be attending.
NEW BUSINESS
CSDA SEMINAR "PRACTICALITIES 2002 - GOVERNING TOGETHER" JANUARY 24-
25. 2002 - PALM SPRINGS
President Schafer reported there would be a CSDA Seminar on January
24 and 25, 2002 in Palm Springs. Secretary Perry will be attending the
seminar.
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+�SApITj�`o COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 10, 2002
PAGE 11
ORAL COMMUNICATIONS
Mr. Harriers provided. the Costa Mesa Sanitary District advertisements appearing
in the Recreation Review, Winter 2002 issue. Ms. Revak advised, although the
publication is now devoted to recreation programs residents may enroll in, City
staff agreed to publish the District's advertisements at no cost.
ADJOURNMENT
At 7:32 p.m., President Schafer adjourned the meeting.
SECRETARY
PRESIDENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
FEBRUARY 6, 2002
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Study Session on February 6, 2002 at 12:00 p.m., in Conference Room 5A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Marc Puckett,
District Treasurer
The Special Meeting was held for the purpose of conducting a Strategic Planning Study
Session in preparation for the District Strategic Planning Session to be held on
db February 15 and 16, 2002, with Management Consultants Robert Rauch and Martin
Rauch.
The Board of Directors reviewed and discussed the following documents:
➢ Action Items from Strategic Planning Sessions February 1 -3, 2001
➢ Planning Workshop Notes from February 2 -3, 2001
➢ Letter from Martin Rauch dated June 6, 2001
Based on the review, the Board identified the following items to be pertinent for
discussion at the upcoming Strategic Planning Session of February 15 -16, 2002.
1. Consider allocating additional time to sewer issues beginning with sewer
lateral problems incurred by property owners. After receipt and review of the
Sewer Mater Plan Update, review the format of the Project Status Report,
project financial reports, and the Pumping Station Abandonment Study.
2. Review the adequacy of the District administration office space.
3. Discuss the public understanding of the independence between the City of
Costa Mesa and the Costa Mesa Sanitary District. Review the study prepared
by Creative Management Solutions in 1994 -1995.
4. Determine the date of the five -year service review by Orange County LAFCO
and prepare for the review.
5. In addition to the on -going public outreach, consider public outreach directed
to public officials from other agencies.
11
Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held February 6, 2002 0
6. Continue consideration of Item 1.1 and from Item 2.3 on, except Item 2.4, of
the Action Items. District Treasurer will provide a report for the Saturday
February 16' 2002, workshop regarding Item 1.1, financial position of the trash
collection program.
7. Establish a distinct website for the Costa Mesa Sanitary District.
8. Continue providing the public special recycling programs and become pro-
active in recycling e- waste. E -waste is currently excluded from being taken to
landfills and only one facility, HMR near San Francisco, is able to recycle the
lead in the screens.
9. Consider adopting a grease control ordinance in the near term, and then, if
needed, adopting modifications in the future that conform to recommendations
contained in the upcoming regional study.
10. Continue to consider low flow diversion of storm water into the sewer system.
11. Review the current policy of selecting District officers after an election year
and consider rotating the presidency.
12. Establish the goal of continuing education for existing and newly elected
District Board members in the CSDA, SDI, and SDRMA programs.
13. Review the benefits of placing stand -alone permanent special restroom
facilities in the City of Costa Mesa.
14. Continue working toward the goal of variable rates for the trash collection
program and refining the sewer service rates.
15. Continue observing the commercial trash collection program in the City of
Costa Mesa.
Additional discussion included review of the District's current level of service and how
the District and other agency services are judged in the eyes of LAFCO. In
consideration of level of service, it was noted that the District's sewer system is in
excellent condition due to a concentration of efforts by the Board and Staff and the solid
waste program is very progressive with the standardized containers, the 50% recycling
rate, and the numerous special programs. With regard to yearly charges, the District's
trash collection rates and sewer service rates fall within the range of charges found
throughout Orange County.
All Directors and staff members, Rob Hamers, Tom Fauth and Joan Revak and Marc
Puckett, will attend the Strategic Workshop being held on Saturday, February 16, 2002.
The Special Meeting adjourned at 1:40 p.m.
Secretary President 0
•
SAN'iT�,��
Costa Mesa Sanitary District
'yC�'Ppoil Memorandum
Wel
FROM:
DATE:
BOARD OF DIRECTORS
THOMAS FAUTH
FEBRUARY 6, 2002
SUBJECT: GREETING CARD RECYCLING PROGRAM SUMMARY
BACKGROUND: The last four years generated 1555 pounds of greeting cards and
collected 702 pounds of greeting cards from the 2001 Christmas collection.
1997 -8 -9: 654 pounds
2000: 901 pounds
2001: 702 pounds
• UPDATE: Ms Susan Campbell, Mail Box Center, agreed to provide free labor and
packaging to the District to ship the greeting cards to St Jude's Ranch for Children in
Boulder City, Nevada. The only cost to the District is the cost of shipping, which will
be approximately $135 to ship 702 pounds of cards. I have attached the OC Register
press release printed 12 -27 -01 and a copy of the final reminder release sent to the
local area newspapers, January 18, 2002. Staff extended the collection program
through January 27, 2002. District field crewmember transported the 702 pounds of
cards to Mail Box Center February 5, 2002 in four 35 gal and two 90 gal containers.
Staff fielded numerous favorable inquiries.
RECOMMENDATION: Continue the program next year and extend the collection
notice through month -end January, 2003. 1 also attached a copy of the District Letter
of Appreciation to Ms Susan Campbell, Mail Box Center.
3 Attachments
taf
0 cc: Staff
Board of Directors
OC REGISTER
12/27/01
COSTA MESA
Recycllnq fond - rafter: The
Costa Mesa Sanitary
District is conducting its
annual Recycling From
the Heart event. Resi-
dents are asked to bring
their greeting cards to
collection bins located
throughout the city, in-
cluding one at City Hall,
'77 Fair Drive. The cards
-are sent to St. Jude's
Ranch for Children in
- Nevada, where children
will create new cards to
sell for fund - raising. In-
formation: (714)
-754 -2323.
-Grace Camacho
(714) 445-6689
gcamacho@�ocregister com
•
U
Costa Mesa Sanitary District
Contact: Tom Fauth
PO Box 1200
Costa Mesa, CA 92628 -1200
Phone: 714- 754 -5043
FAX: 714 -432 -1436
Press Release
FOR IMMEDIATE PUBLICATION
Costa Mesa Sanitary District's Fifth Annual
Greeting Card Recycling Program
The Costa Mesa Sanitary District invites the public to participate in recycling holiday greeting
cards by taking them to one of the following drop -off bin locations THROUGH JANUARY 27:
- City Hall Lobby — 77 Fair Drive
- Costa Mesa Senior Center — 695 West 19th Street
- Ramsey Rexall Drugs — 2246 Newport Boulevard
- White Front Pharmacy — 801 `B" Baker Street
- Costa Mesa Employees Federal Credit Union — 2701 Harbor Boulevard
- Steven's Pharmacy — 1525 Mesa Verde East
- College Pharmacy & Surgical Supply — 440 Fair Drive
The Costa Mesa Sanitary District recycled over 900 pounds of greeting cards last year and over
1500 pounds over the last four years. The card fronts are mailed to St Jude's Ranch for Children in
Boulder City, Nevada, a non -profit home for abused and homeless children. The children use the
card fronts to produce new cards for sale and the proceeds are used to support Ranch activities.
Examples are available from the Ranch. Collection bins will be available at the above locations
until January 27, 2002. St Jude's Ranch for Children accepts greeting cards throughout the
year and they may be sent to:
St Jude's Ranch for Children
100 St Jude Street
Boulder City, NV 89005
A
I
Phone
I714)1 -5043
Fax
(714) 432-1436
Web Address
i v.
0 La me, a s. c't v it
L,t
DATE: February 6, 2002
TO: Susan Campbell
Mail Box Center
5942 Edinger Avenue, Suite 113
Huntington Beach, CA 92649
FROM: Dan Worthington, Chairman, CMSD Recycling Committee
RE: Annual Greeting Card Recycling Program
Dear Ms Campbell:
Mailing Address
The Directors of the Costa Mesa Sanitary District again offer their sincere
P o. Box 1 200
appreciation for your contribution to our 5h Annual Holiday Card Recycling
Cosat ,Vesa. CA
Program. Your assistance in providing packaging and shipping assisted the
92628-1200
District in recycling 702 pounds of greeting cards this year, surpassing the total
for the first three years by fifty pounds!
®
The greeting cards benefit the children at St Judes Ranch for Children in
Boulder City, Nevada, a facility for abused and neglected children. St Judes'
commitment is to break the vicious welfare cycle and teach children to learn to
earn, and they are assisted in doing this by recycling greeting cards into new
StreetAddress
cards sold to the public.
77 Fair Drive
Your efforts provide significant and practical recycling opportunities for the
Costa 'kfesa. C.4
residents of Costa Mesa and Santa Ana Heights. Your support and participation
92626 -6J20
in the program helps abused, abandoned and neglected youngsters at St Judes
Ranch prepare themselves for productive and fulfilling lives.
Again, thank you and please accept the enclosed Certificate of Appreciation
from the Costa Mesa Sanitary District.
Sincerely,
Board of•Direetors
A Hen e Schafer
Greg Woodside
Art Perry
James Ferryman Dan Worthington
Director, Costa Mesa Sanitary District
Dan Worthington
Atch: Certificate of Appreciation
cc: Board
Staff
� - Printed on
Recycled Paper
4-
irdedto
N11,�
�p0RAl
Susan Camyberr - -
For your continued contribution to the Costa Mesa Sanitary District
Annual Holiday Greeting Card Recycling Program benefitting St. Dudes Ranch for Children.
Dan Worthington, Recycling Committee Chairman
Presented by The Board of Directors of
Arlene Schafer, President The Costa Mesa Sanitary District
On this 14th day of February 2002
Art Perry, Secretary
Phone
(714) 754 -5043
Costa Mesa S District
January 30, 2002
Memorandum
Fax
(714) 432 -1436 ' To: Mark Taylor, Risk Management Analyst, City of Costa Mesa
Web Address From: Robin B. Hamers, Manager /District Engineer Rlq
wwwci.cosia- mesara.us
Re: Marangell v. city of Costa Mesa and Costa Mesa Sanitary District
Printed on
Recycled Paper
Thank you for offering to pay the entire small claims judgment in the Marangell
case where the court ruled in favor of Marangell. Although the District is
MailingAddress
prepared to appeal the decision for the reasons described below, the District
P o. Box 1200
hereby accepts the City's offer.
Costa Mesa. CA
92628 -1200
The District has performed extensive legal research regarding sewer lateral
ownership, maintenance, and operation responsibilities including the impact or
damage that a public or privately owned tree may cause. Legal precedence
establishes the property owner as the owner of the entire lateral from the
building to its point of connection with the District main in the street. The
property owner is also responsible for complete maintenance of the lateral as
Street Address
outlined in current District ordinances.
77FairDrive
Costa ,Lfesa, CA
In the Marangell case, it is clear that the property owner or previous property
92626-6520
owner's contractor constructed the lateral and the evidence of a missing
stopper on the unused wye in the lateral points to defective construction.
Because the stopper was missing, roots from a City tree entered the line and
caused damage, necessitating reconstruction. The General Counsel and the
Manager of the District feel confident an appeal of the decision would be
Board of Directors
successful.
Arlene Schafer
Greg Woodside
cc. Alan Burns
Art Perry
Tom Fauth
James Ferryman
Joan Revak
Dan Worthington
Karen Lafferty, SDRMA
Printed on
Recycled Paper