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Agenda Packets - Board - 2002-01-10. 16 • 0 COSTA MESA SANITARY DISTRICT Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can' be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title ll). Regular Meeting - January 10, 2002 BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH - 77 Fair Drive RECOMMENDED ACTION CALL TO ORDER — 6:00 p.m. — Conference Room 5A II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and Will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval • 1. Recycling Committee Meeting — December 10, 2001 2. Regular Meeting — December 11, 2001 COSTA MESA SANITARY DISTRICT January 10, 2002 AGENDA Page 2 ® RECOMMENDED ACTION Manager's Reports 3. Refunds No Refunds Occupancy Report and payment to Costa Mesa Disposal — January 2002 Approve 'f ft,3 f Engineer's Reports 5. Project Status Report Receive and File Treasurer's Reports 6. Financial Report as of December 31, 2001 Accept Report 7. Report of Monies on Deposit as of December 31, 2001 Receive and File 8. Warrant Register for January 2002 in the amount of $557,062.30 Approve Payment --------------------------------------------- END OF CONSENT CALENDAR- ------------------------------------- - - - - -- 6 WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. NAGER'S REPORTS A. Anti- Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Review of First Year Action Items a) Item 4.1 — Public Outreach Program (1) Circle of Service Award for Nate Reade Consider 2. Development of Strategic Plan a) February 6, 2002 Study Session and February 15 and 16, 2002 Consider Workshop Draft Agenda zC. Costa Mesa Disposal Field Update Occupancy Report Consider Final Report of D. Recycling Reports ✓1. Waste Diversion Report — November 2001 Receive and File -v'12. Waste Diversion Report — December 2001 Receive and File X. TREASURER'S REPORTS /A.. Investment Oversight Committee Meeting — January 10, 2002 Accept Report B. Financial Statements for Year Ended June 30, 2001 Receive and File XI. /ATTORNEY'S REPORTS XII. L � CAL MEETINGS �� /� � �_p_ _ A. Orange County Sanitation District � 1 1. Regular Meeting — December 19, 2001 Consider 2. Monthly Board Letter Update Consider B. Santa Ana River Flood Protection Agency Consider • C. Independent Special Districts of Orange County (ISDOC) S 1. Quarterly Meeting — Wednesday, January 30, 2002 Consider Attendance COSTA MESA SANITARY DISTRICT January 10, 2002 AGENDA Page 3 • RECOMMENDED ACTION / E. Contract Payment to CR Transfer for recycling Approve Subject to services and disposal for December 2001 Verification of Diversion Report by Staff SDRMA — Information Receive and File A. Recycling Committee — January 8, 2002 — 9:30 a.m. Director Worthington and Director Woodside �1. Standardized Container Program Accept Report 2. Telephone Book Recycling Program Accept Report 3. Christmas Tree Recycling Accept Report 4. Greeting Card Recycling Accept Report IX. NGINEER'S REPORTS /A. Emergency Work Ratify Actions • Control Waste By Manager Update B. Santa Ana Regional Water Quality Board Discharge Requirements ( S WU, ( k4,1cWvw pcv%.&L Wt* Di/i�p£,s 1 l i�-�6'*'C& ,h �/f.) C. Project No. 155 — Master Plan Update Progress Report X. TREASURER'S REPORTS /A.. Investment Oversight Committee Meeting — January 10, 2002 Accept Report B. Financial Statements for Year Ended June 30, 2001 Receive and File XI. /ATTORNEY'S REPORTS XII. L � CAL MEETINGS �� /� � �_p_ _ A. Orange County Sanitation District � 1 1. Regular Meeting — December 19, 2001 Consider 2. Monthly Board Letter Update Consider B. Santa Ana River Flood Protection Agency Consider • C. Independent Special Districts of Orange County (ISDOC) S 1. Quarterly Meeting — Wednesday, January 30, 2002 Consider Attendance COSTA MESA SANITARY DISTRICT AGENDA Q, r `fo D. Local Agency Formation Commission (LAFCO) /� s' Vim" 1. Costa Mesa and Newport Beach Annexations E. Water Advisory Committee of Orange County (WACO) F. Orange County Council of Governments (OCCOG) G Chamber of Commerce Legislation Committee H. CSDA XIII. OLD BUSINESS A. Special District Institute Governance Seminar – February 27 to March 2, 2002 – San Diego (first in series of three) XIV. NEW BUSINESS A. CSDA Seminar "Practicalities 2002 - Governing Together'- January 24 -25, 2002 – Palm Springs XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT n U January 10, 2002 Page 4 RECOMMENDED ACTION Consider Consider Consider Consider Consider Consider Consider Attendance Consider Attendance r SANITA��' i V � H yc�'PPOBKIti�� n COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING DECEMBER 10, 2001 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Harriers, Tom Fauth, Joan Revak STANDARDIZED CONTAINER PROGRAM DISTRIBUTION PROGRESS REPORT Mr. Fauth provided a matrix on the status of container orders to Roto Industries and reported as of December 3, 2001, containers have been ordered and invoiced as follows: 7,900 90 gallon $410,010.00 17,400 60 gallon $781,260.00 475 35 gallon $ 18,881.25 25,775 Total $1,210,151.25 Director Worthington reported delivery is currently at 60 percent. Mr. Fauth reviewed the matrix depicting the Roto orders and delivery figures. The matrix reflects the figures at 50 percent delivery and has used a total of 48 percent of the funds budgeted. PUBLIC RELATIONS CAMPAIGN Mr. Fauth reported the fact that some drivers are not picking up bagged trash sitting outside the standardized containers. Mr. Fauth will contact Costa Mesa Disposal to request all bags be picked up. Many homeowners have gardening services that leave the bagged clippings at the curbside instead of placing it in the standardized container. Director Worthington suggested residents be advised to have their gardening service place clippings in the standardized container instead of leaving them at the curb. SXNf7,�q, OR Z' Oi V y Costa Mesa Sanitary District Minutes of Recycling Committee Meeting December 10, 2001 Page 2 Mr. Harriers suggested requesting Code Enforcement Officer Ron Shef to place a notice on all clipping bags placed at the curb before trash collection day advising the resident that the trash was placed curbside too early. PRESS RELEASE Mr. Fauth presented a press release announcing the delivery of Route 16 standardized containers to take place in the month of December. MARKING ON CONTAINERS Ms. Revak reported Staff is looking at various types of tags to be affixed to the standardized containers to assist residents in identifying their containers. Staff has ordered the matching spray paint to cover any graffiti markings on containers and Mr. Shef will be testing the paint to verify its effectiveness. TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported 8,225 telephone books have been collected as of December 5, 2001. A press release was sent to local newspapers to elicit greater participation in the final weeks of the program. GREASE PREVENTION PRODUCTS AND E -WASTE The Committee discussed the District's current policy of requesting homeowners place grease in a container to be put into the trash instead of pouring it down the drain. CRT SUMMIT WORKSHOP — THURSDAY, NOVEMBER 15, 2001 4� a • Director Worthington and Ms. Revak attended the CRT Summit Workshop on November 15, 2001, hosted by the County of Orange Integrated Waste Management Department. Director Worthington reported the meeting was very informative with discussion on the formulation of drop off locations where residents would pay a fee to dispose of their computer monitors and television sets. is +# �S *SAN /T,�4` 11 Costa Mesa Sanitary District Minutes of Recycling Committee Meeting December 10, 2001 Page 3 Director Worthington reported a projection of 6 million monitors and old television sets will be thrown out next year with no definitive answer as to their proper disposal. There is a facility near Fresno set up to receive CRTs, but the items are bulky, resulting in a costly transportation fee. Ms. Revak advised that Representatives from various charities were in attendance at the meeting .and reported they are currently overwhelmed with monitors and television sets and are not desirous of any more a -waste donations. The next meeting is scheduled for February 2002. CHRISTMAS TREE RECYCLING Ms. Revak presented the Christmas Tree Recycling Flyer and reported Mr. Shef has been distributing the flyers to Christmas tree lots and grocery stores to advise the public of the December 26, 2001 to January 5, 2002 recycling program. Mr. Fauth reported the Christmas Tree Recycling Program will be conducted differently than in previous years where a dedicated truck delivered the trees to the Orange County Fair Grounds for mulching. The current program will consist of the trees being picked up during the regular trash collection with CR Transfer separating out the trees for recycling. The meeting was adjourned at 10:48 a.m. Secretary President r. L' COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on December 11, 2001, at 12:00 noon in Room 5 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 12:00 noon. Director Worthington led the Pledge of Allegiance. President Schafer gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Art Perry, James Ferryman, Dan Worthington DIRECTORS ABSENT: Greg Woodside, absent and excused STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Marc Puckett, Treasurer, Ron Shef, District 'Ordinance Enforcement Officer Others Present: None . ............................... CONSENT CALENDAR . ............................... President Schafer called the Board's attention to the revised Trash Occupancy Report, requesting they replace the one previously distributed in the Board packet. ® The Consent Calendar was unanimously approved. COSTA MESA SANITARY DISTRICT ' a a ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 PAGE 2 • REPORTS MINUTE APPROVAL Recycling Committee The Minutes for the Recycling Committee Meeting of Meeting, November 6, 2001, were approved as distributed. November 6, 2001 Investment Oversight The Minutes for the Investment Oversight Committee Committee Meeting Meeting of November 8, 2001, were approved as November 8, 2001 distributed. Minutes of Regular The Minutes for the Regular Meeting of November 8, Meeting, 2001, were approved as distributed. November 8, 2001 MANAGER'S REPORTS REFUNDS No refunds were requested. OCCUPANCY REPORT • Occupancy Report and The Trash Occupancy Count documented an Payment of increase of 21 units in the occupancy report for solid $172,629.41 to Costa waste collection as of December 1, 2001. Therefore, Mesa Disposal — the total for December is 21,006. Board directed Staff December 2001 to prepare a warrant for $172,629.41 to Costa Mesa Disposal on January 1, 2002, for payment for December trash collection based on the December count of 21,006. ENGINEER'S REPORTS Project Status Report The Project Status Report dated December 2001, was accepted as submitted. TREASURER'S REPORTS Financial report as of The Financial Report for November 30, 2001 was November 30, 2001 received and filed. • 1 ,4 • Ej +45,,SANIlA *.o COSTA MESA SANITARY DISTRICT f MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 PAGE 3 Report of Monies on The Report of Monies on Deposit as of November 30, Deposit as of 2001, was received and filed. November 30, 2001 Warrant 2002 -6 for Warrant Resolution #CMSD 2002 -6 was approved, December 2001 in the authorizing the President and Secretary to sign the amount of $598,535.27 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $598,535.27 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported receipt of a Christmas card from the Midway City Sanitary District. PUSLIC.COMMENTS There were no public comments, no public in attendance MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of November 2001. The number of calls for service for scavenging is as follows: Location Calls for Service Cite /Arrest Area 1 1 3 Area II 1 1 Area III 1 0 Area IV 0 0 TOTAL 3 4 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Shef presented the ordinance enforcement summary report for the five - week period beginning October 22, 2001 and ending November 25, 2001. COSTA MESA SANITARY DISTRICT L MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 PAGE 4 • Mr. Shef was assisted by Mr. Johnson Wang during this period with distribution of posters and flyers regarding the telephone book recycling program. Mr. Wang also assisted Mr. Shef in verification of addresses for the finalization of the occupancy report. Director Worthington inquired as to the process for adding new development homes to the standardized container program. Ms. Schmeisser gave a brief overview of the process, reporting the containers are delivered out of the regular cycle of distribution. CMSD STRATEGIC PLAN DEVELOPMENT OF STRATEGIC PLAN FEBRUARY 6, 2002 STUDY SESSION AND FEBRUARY 15 AND 16, 2002 WORKSHOP Ms. Revak reported the dates for the Strategic Planning Workshop of February 15 and 16, 2002, have been confirmed with Mr. Bob Rauch. Ms. Revak will contact each Director to schedule their one -hour interview to be held on February 15. The Board will meet at the Community Center on February 16 for the Workshop. Ms. Revak reminded the Board there will be a meeting on February 6, 2002, to discuss the Strategic Planning Workshop. REVIEW OF FIRST YEAR ACTION ITEMS ITEM 4.1 - PUBLIC OUTREACH PROGRAM CIRCLE OF SERVICE AWARD FOR NATE READE Ms. Revak reported the Parks, Recreation Facilities and Parkways Commission met on November 5, 2001, and unanimously recommended Nate Reade for induction into the "Circle of Service." The Agenda Report goes to the City Council on December 17, 2001, and, if approved, induction will occur in February 2002. RETIREMENT OF JIM MORRISON, CENTRAL SERVICES MANAGER Ms. Revak reported staff prepared a Proclamation for Mr. Jim Morrison, Central Services Manager, expressing appreciation for Jim's valuable service over the past 30 years. The Proclamation will be , -, 1 COSTA MESA SANITARY DISTRICT � 4 "s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 rout%° • - PACE 5 presented to Mr. Morrison at a City Retirement Potluck Luncheon on December 12, 2001. Secretary Perry motioned to ratify the Proclamation for Mr. Jim Morrison, Central Services . Manager. Director Ferryman seconded. Motion carried unanimously. ITEM 5.1 — OFFICE STAFFING /RESOURCES Mr. Fauth reported Staff re- released the Employment Opportunity advertisement to restart the selection process for the position of Permit Processing Specialist. Personnel released the advertisement on November 14, 2001, with a closeout application date of December 7, 2001. Interviews are projected to be completed in January 2002. Staff will continue using Apple One's temporary, Denise Gilbert, until the selection process is completed. COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT Mr. Hamers reported Costa Mesa Disposal logs the addresses for residences serviced as they drive each route. The Costa Mesa Sanitary District determines residences by assessor parcel numbers. A plan to reconcile the two databases is being formulated. Mr. Fauth will be providing the results of the Field Update at the January 2002 meeting. RECYCLING REPORTS WASTE DIVERSION REPORT — OCTOBER 2001 The Waste Diversion Report for October showing a diversion rate of 50.11 percent was received and filed. WASTE DIVERSION REPORT — NOVEMBER 2001 The Waste Diversion Report for November has not yet been received. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR NOVEMBER 2001 Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of November 2001 in the amount of $148,193.34, pending verification of diversion report by Staff. Secretary Perry seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 PAGE 6 RECYCLING COMMITTEE - DECEMBER 10, 2001 - 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR FERRYMAN STANDARDIZED CONTAINER PROGRAM DISTRIBUTION PROGRESS REPORT Director Worthington reported delivery is currently at 60 percent. Mr. Fauth reviewed the matrix depicting the Roto orders and delivery figures. The matrix reflects the figures at 50 percent delivery and has used a total of 48 percent of the funds budgeted. PUBLIC RELATIONS CAMPAIGN Mr. Worthington reported the Committee discussed the fact that some drivers are not picking up bagged trash sitting outside the standardized containers. Mr. Fauth will contact Costa Mesa Disposal to request all bags be picked up. Mr. Shef reported many homeowners have gardening services that leave the bagged clippings at the curbside instead of placing it in the standardized container. Director Worthington suggested residents be advised to have their gardening service place clippings in the standardized container instead of leaving them at the curb. Mr. Hamers suggested Mr. Shef place a notice on all clipping bags placed at the curb before trash collection day advising the resident that the trash was placed curbside too early. PRESS RELEASE Director Worthington presented a press release sent out December 5, 2001, announcing the next scheduled delivery of standardized containers for Route 16 with a listing of the affected streets. MARKING ON CONTAINERS Director Worthington reported Staff is looking at various types of tags to distribute to help residents identify their standardized containers. r� �J • 0 :,i li COSTA MESA SANITARY DISTRICT s" a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 • PAGE 7 Mr. Shef will be receiving the matching spray paint to cover any graffiti markings on containers. TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported 8,225 telephone books have been collected as of December 5, 20.01. A press release was sent to local newspapers to elicit greater participation in the final weeks of the program. GREASE PREVENTION PRODUCTS Director Worthington reported the Committee discussed the District's current policy of requesting homeowners place grease in'a container to be put into the trash instead of pouring it down the drain. President Schafer suggested an article be put in the newsletter advising homeowners of the products available for grease absorption. CRT SUMMIT WORKSHOP — THURSDAY, NOVEMBER 15, 2001 Director Worthington and Ms. Revak attended the CRT Summit Workshop on November 15, 2001, hosted by the. County of Orange Integrated Waste Management Department. Director Worthington reported the meeting was very informative and they,discussed the formulation of drop off locations where people would pay a fee to dispose of their monitor and television set. Director Worthington reported a projection of 6 million monitors and old television sets will be thrown out next year with no definitive answer as to their proper disposal. There is a facility near Fresno set up to receive CRTs, but the items are bulky, resulting in a costly transportation fee. Ms. Revak advised that Representatives from various charities were in attendance at the meeting and reported they are currently overwhelmed with monitors and television sets and are not desirous of any more e- waste donations. The next meeting is scheduled for February 2002. CHRISTMAS TREE RECYCLING Ms. Revak reported Mr. Shef has been distributing the Christmas Tree Recycling flyer to Christmas tree lots and grocery .stores to advise the public of the December 26, 2001 to January 5, 2002 recycling program. ��S.SAM /fj *,Q COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 PAGES • Mr. Fauth reported the Christmas Tree Recycling Program will be conducted differently than in previous years where a dedicated truck delivered the trees to the Orange County Fair Grounds for mulching. The current program will consist of the trees being picked up during the regular trash collection with CR Transfer separating out the trees for recycling. CMSD ANNUAL COUNTYWIDE TRASH COLLECTION PROGRAM SURVEY Ms. Revak presented the CMSD Annual Countywide Trash Collection Program Survey, reporting three new cities were incorporated since the last survey, Aliso Viejo, Laguna Woods, and Rancho Santa Margarita. However, data was unattainable for the new cities. The survey, conducted annually by the District Clerk, showed an increase of an average of $.83 a month in 20 cities /districts for single - family residence trash rates; 15 reported an increase in their diversion rate; 8 reported offering residents additional special programs. ENGINEER'S REPORTS EMERGENCY WORK PUMPING STATION TELEMETRY SYSTEM Mr. Hamers reported the telemetry system became inoperable on October 5, 2001, and a consultant, Technology Resource Center (TRC), was hired to work through the weekend to repair the system. Subsequent to the temporary repairs made, it was determined the system needed immediate thorough repairs or would continue to malfunction, thereby possibly causing sewer backups because of inadequate pumping station reporting. Because the system was in jeopardy, the Manager /District Engineer awarded an emergency repair contract to TRC. The Manager attempted to contact other consultants, but none were available and none had sufficient knowledge to work on the District's system. To date, TRC has completed 70 percent of its work including programming the three new computers and having them ready for the start up. Upon receipt of the last software program from the District, the new equipment will be installed and the transition to the new equipment completed. Director Ferryman motioned to ratify Mr. Hamers' actions in the emergency repair of the telemetry system. Director Worthington seconded. Motion carried unanimously. 0 1 diCOSTA MESA SANITARY DISTRICT - a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 i PAGE 9 SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD WASTE DISCHARGE REQUIREMENTS Mr. Hamers provided an update report and presented a copy of the Orange County Sanitation District ocean outfall report by Ernesto Munoz, Assistant City Engineer of Costa Mesa. As results of the ocean water testing become available, the District may have a study session to determine if the District should take a position on the issue. PROJECT NO. 155 - MASTER PLAN UPDATE Mr. Hamers reported the Sewer Master Plan will be prepared with three main sections: a Capacity Analysis, the Sewer System Management Plan, and the Emergency Response Program. The proposed plan will be presented in a three -ring binder to allow updates and changes to the plan.. President Schafer suggested the plan be presented at a special study session after the Strategic Planning Workshop. Mr. Hamers stated he is prepared to present the draft in its entirety or in sections, one at a time, for the Board's review. TREASURER'S REPORTS Mr. Puckett reported he is working on the draft of the financial statement and will be finalizing the report in approximately a week. Mr. Puckett reported the finished report will be posted to the District's website as well as be made available to other agencies. ATTORNEY'S REPORTS ORDINANCE NO. 39 - ESTABLISHING A LOCAL CLAIMS PROCEDURE Mr. Burns presented Ordinance No. 30 — AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING A LOCAL CLAIMS PROCEDURE. Mr. Burns reported the Ordinance supplements the State claims - presentation requirements by mandating that additional types of claims be presented to the Board of Directors before a lawsuit can be filed. Secretary Perry motioned to adopt Ordinance No. 39. Director Ferryman seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT ' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s" a DECEMBER 11, 2001 PAGE 10 ADDENDUM NO. 3 TO AGREEMENT WITH COSTA MESA DISPOSAL TO PROVIDE ANNUAL OCCUPANCY COUNT AND ROTO INDUSTRIES TO PROVIDE ADDITIONAL YEAR OF CONTAINER MAINTENANCE Mr. Burns presented Addendum No. 3, an agreement with Costa Mesa Disposal to provide annual occupancy count and Roto Industries to provide additional year of container maintenance. Secretary Perry motioned to approve Addendum No. 3. Director Worthington seconded. Motion carried unanimously. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — NOVEMBER 21, 2001 Director Ferryman attended a committee meeting on November 21, 2001. • Crow Winthrop filed for dismissal of case. Extended time to do due diligence in Colton for bio- solids plant. MONTHLY BOARD LETTER UPDATE The Monthly Board Letter was provided in the Board packets. SANTA ANA RIVER FLOOD PROTECTION AGENCY Director Ferryman attended the Santa Ana River Flood Protection agency and reported the budget was approved. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended the December 4th Executive Board Meeting and chaired half the meeting. President Schafer reported the Executive Board expressed concern with representatives to LAFCO from ISDOC. They requested information on the Technical Advisory Committee to LAFCO. • C: • 4 COSTA MESA SANITARY DISTRICT � - a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 PAGE 11 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer reported the next LAFCO meeting will be held December 12, 2001. There will be an Orange County Leadership Symposium in Arrowhead "Leading Our Communities" — UCLA Conference Center. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer reported Adam Ortega, Vice President, Metropolitan Water District of Southern California, spoke on the Palos Verdes Land Fallowing Program. Bill Vardoulis, President, BV Engineering, spoke on the Cleveland Tunnel Transportation Utilities Corridor. The tunnel project is estimated to cost 3 billion dollars and would charge a $2 to $3 fee. ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer did not attend the meeting but provided the agenda and information for the Board's perusal. ® CHAMBER OF COMMERCE LEGISLATION COMMITTEE President Schafer reported the Chamber of Commerce Legislation Committee is dark in December. CSDA President Schafer attended the Annual Planning Meeting for the year. The meeting was an evaluation wrap up and focused on goals and planning for 2002. An orientation manual was presented. President Schafer presented the agenda and membership survey for the Board's perusal. President Schafer was appointed to two committees: The Education Committee and Membership and Recruitment Committee. SDRMA — NOMINATION OF DIRECTOR WORTHINGTON ACCEPTANCE OF NOMINATION AND INTERVIEW Director Worthington attended the interview and reported he was ® interviewed for approximately half an hour. SANITj COSTA MESA SANITARY DISTRICT y +taw 1j0 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 11, 2001 A PAGE 12 SPECIAL DISTRICT INSTITUTE GOVERNANCE SEMINAR - FEBRUARY 27 TO MARCH 2, 2002 - SAN DIEGO (FIRST IN SERIES OF THREE) President Schafer reported the Special District Institute Governance Seminar at the Catamaran Resort in San Diego is the first in a series of three and highly recommended. President Schafer will attend as well as Directors Perry, Ferryman, Worthington, and the District Clerk, Ms. Revak. OLD BUSINESS There was no old business. NEW BUSINESS CSDA MEMBERSHIP DUES FOR 2002 IN THE AMOUNT OF $2,184.00 Director Ferryman motioned to authorize payment of membership dues for CSDA for 2002 in the amount of $2,184.00. Secretary Perry seconded. Motion carried unanimously. ORAL COMMUNICATIONS There were no oral communications. ADJOURNMENT At 1:38 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT • • Costa Mesa Sanitary District PROJECT STATUS REPORT January 2002 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. District is awaiting final billing statements from the County of Orange. Project 1112100 -129 Bristol Street Pumping Station The Amendment to the Three Party Agreement has been approved and the redesign is 90% complete. The Board formalized the position of remaining as sewer service and trash collection provider for Santa Ana Heights, including owning the Bristol Street Pumping Station, at the June 14, 2001, regular meeting. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II) Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors has been completed in seven pumping stations. Four other stations will have heat and moisture sensors when new pumps are installed when the old pumps reach their life expectancy. r Project 1112100 -152 Televising Sewer Lines The project is continuing. Project 1112100 -155 Sewer Master Plan Update The project is continuing. Project 1112100 -159 Televising Sewer Lines Program Years 98- 99,99 -2000 Areas around the District with known problems were televised on July 18 -19, 2001. Protect 1112100 -161 Construct Water Services to Pumping Stations The plans have been submitted to the Water Districts for signature. Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and Odors The first enzyme system, by Ennix, was tested and was successful. Products from other manufacturers are being tested. Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main The design phase is continuing. Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The design phase is continuing. Project 1112100 -167 Emerson Street Sewer Relocation The design phase is continuing. Project 1112100 -169 Telemetry System Upgrade Because the entire system broke down and became inoperable, the repairs are being accomplished through emergency work authorized by the Manager. • • .7 District Equity: • COSTA MESA SANITARY DISTRICT BALANCE SHEET 4,706,828.65 0.00 0.00 4,706,828.65 4,706,828.65 AS OF DECEMBER 31, 2001 0.00 0.00 0.00 0.00 0.00 Reserved for Capital Outlay SEWER FACILITIES ACTUAL TOTALS 481,000.00 3,650,922.06 SOLID WASTE LIQUID WASTE CONSTRUCTION REVOLVING 191,175.39 1,747,350.53 12,324,179.25 FUND FUND FUND FUND Combined Funds Fiscal Year ACCOUNT NAME 594 595 592 593 As of December 31, 2001 2000-2001 Current Assets: Cash and Investments 2,427,988.58 6,048,155.76 195,016.26 1,990,533.68 10,661,694.28 $10,080,554.01 Accounts Receivable 0.00 2,181.87 0.00 0.00 2,181.87 7,899.43 Returned 0.00 0.00 0.00 0.00 0.00 0.00 Taxes Receivable 0.00 0.00 0.00 0.00 0.00 105,167.07 Interest Receivable 0.00 0.00 0.00 0.00 0.00 110,442.74 Solid Waste Receivable 0.00 0.00 0.00 0.00 0.00 0.00 Liquid Waste Receivable 0.00 0.00 0.00 0.00 0.00 0.00 Grant Receivable 0.00 0.00 0.00 0.00 0.00 0.00 Due From Other Governments 0.00 0.00 0.00 (810.00) (810.00) 8,821.56 Prepaid items(Insurance) 0.00 0.00 0.00 0.00 0.00 0.00 Total Current Assets 2,427,988.58 6,050,337.63 195,016.26 1,989,723.68 10,663,066.15 10.312,884.81 " Property, Plant & Equip: Property Rights 0.00 4,025.00 0.00 0.00 4,025.00 4,025.00 Buildings and Structures 0.00 346,520.00 0.00 0.00 346,520.00 346,520.00 Subsurface Lines 0.00 19,466,045.50 0.00 316,420.90 19,782,466.40 19,782,466.40 Other Equipment 0.00 458,725.19 0.00 0.00 458,725.19 458,725.19 Construction in Progress 0.00 309,160.52 0.00 0.00 309,160.52 192,905.09 Total Prop., Plant, & Equip. 0.00 20,584,476.21 0.00 316,420.90 20,900,897.11 20,784,641.68 Acc. Depreciation 0.00 (9,953,624.75) 0.00 (15,821.04) (9,969,445.79) (9,969,445.79) Net Property, Plant & Equip 0.00 10,630,851.46 0.00 300,599.86 10,931,451.32 10,815,195.89 Total Assets 2,427,988.58 16,681,189.09 195,016.26 2,290,323.54 21,594,517.47 $21,128,080.70 Liab. and District Equity Current Liabilities: Accounts Payable 86.49 86.48 0.00 45.00 217.97 570,704.07 Payroll Tax Payables 0.00 9.83 0.00 0.00 9.83 0.00 Other Payables 0.00 0.00 0.00 0.00 0.00 0.00 CMSD Development Deposits 0.00 0.00 0.00 0.00 0.00 0.00 Sales and Use Tax Payable 370.45 29.78 0.00 0.00 400.23 400.23 Due to City of Costa Mesa 0.00 0.00 0.00 0.00 0.00 0.00 Due to Other Governments 0.00 2,108.15 0.00 0.00 2,108.15 (49,940.87) Unallocated Interest 0.00 (163.12) 0.00 0.00 (163.12) 0.00 Deferred Revenue 0.00 0.00 0.00 0.00 0.00 0.00 Total Current Liabilities 456.94 2,071.12 0.00 45.00 2,573.06 521,163.43 District Equity: Contributed Capital 0.00 4,706,828.65 0.00 0.00 4,706,828.65 4,706,828.65 Res for Trash Assessment Rfnd 0.00 0.00 0.00 0.00 0.00 0.00 Reserved for Capital Outlay 0.00 3,169,922.06 0.00 481,000.00 3,650,922.06 3,650,922.06 Unreserved 2,231,216.03 8,154,437.30 191,175.39 1,747,350.53 12,324,179.25 12,005,426.49 Current Earnings 196,315.61 647,929.96 3,840.87 61,928.01 910,014.45 243,740.07 Total Retained Earnings 2,427,531.64 16,679,117.97 195,016.26 2,290,278.54 21,591,944.41 20,606,917.27 Total District Equity 2,427,531.64 16,679,117.97 195,016.26 2,290,278.54 21,591,944.41 20,606,917.27 Total Liab. & Dist. Equity 2,427,988.58 16.681,189,09 195,016.26 2,290,323.54 21,594,517.47 $21,128,080.70 COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES AS OF DECEMBER 31, 2001 Nonoperating Revenue (Expenses): SEWER FACILITIES ACTUAL TOTALS Investment Earnings SOLID WASTE LIQUID WASTE CONSTRUCTION REVOLVING Combined Funds Fiscal Year Account Name FUND FUND FUND FUND As of 12/31/01 2000.2001 Operating Revenues: 0.00 2,290.00 0.00 0.00 2,290.00 8,150.00 , Solid Waste Charges 1,839,251.16 0.00 0.00 0.00 1,839,251.16 3,676,199.49 Liquid Waste Charges 0.00 375,154.00 0.00 0.00 375,154.00 1,508,150.36 Permits & Inspection Fees 0.00 5,760.00 0.00 0.00 5,760.00 13,295.00 O.C.S.D. Fees -CMSD Share 0.00 1,399.79 0.00 22,920.00 24,319.79 83,265.47 Other Charges for Services 30.00 125.50 0.00 0.00 155.50 240.20 Sale of Maps and Publ. 0.00 35.00 0.00 0.00 35.00 70.00 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 0.00 0.00 0.00 Other Reimbursements 0.00 419.94 0.00 0.00 419.94 107,515.44 Reimb. Of Mandated costs 0.00 0.00 0.00 0.00 0.00 0.00 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00 Total Operating Revenues 1,839,281.16 382,894.23 0.00 22,920.00 2,245,095.39 5,388,735.96 Operating Expenses: 0.00 0.00 0.00 0.00 0.00 (286.61) Payroll Expenses: 0.00 0.00 0.00 0.00 0.00 0.00 Salaries & Wages 1,014.97 1,014.81 0.00 0.00 2,029.78 0.00 Unemployment 12.24 12.24 0.00 0.00 24.48 0.00 Solid Waste Disposal: 196,315.61 647,929.96 3,840.87 61,928.01 $912,068.71 $243,740.07 Trash Hauler 1,035,250.91 0.00 0.00 0.00 1,035,250.91 2,018;941.56 Large Item Pick -Up 9,114.34 0.00 0.00 0.00 9,114.34 8,026.05 Contractual Services - General 0.00 0.00 0.00 0.00 0.00 181,679.07 Contract Code Enforcement 12,570.62 0.00 0.00 0.00 12,570.62 .23.143.52 Liquid Waste Disposal: Sewer Repairs and Maintenance 0.00 32,959.77 0.00 0.00 32,959.77 95,133.37 Contractual Services - Liquid 0.00 0.00 0.00 0.00 0.00 1,043,495.45 Dump Charges: - Recycling and Disposal 721,643.17 0.00 0.00 0.00 721,643.17 1,666,618.55 General & Administration: Transcription Services 1,245.64 1,245.61 0.00 0.00 2,491.25 5,268.65 Board Member Fees 7,395.00 7,395.00 0.00 0.00 14,790.00 28,145.00 Election Expense 0.00 0.00 0.00 0.00 0.00 19,681.56 General Liability 18,790.90 18,695.40 0.00 0.00 37,486.30 110$00.45 Public Info /Edu & Com Prom 387.00 212.00 0.00 0.00 599.00 7,719.83 Manager /Engineer 7,172.00 66,067.00 0.00 0.00 73,239.00 155,112.50 Special Program Costs 17,696.14 0.00 0.00 0.00 17,696.14 40,881.47 Attorney 7,317.00 7,317.00 0.00 0.00 14,634.00 27,825.00 Travel & Meetings 2,716.39 2,716.37 0.00 0.00 5,432.76 6,354.20 Professional Organizations -Dues 7,413.93 7,413.92 0.00 0.00 14,827.85 3,939.00 Photocopy Supplies 0.00 0.00 0.00 0.00 0.00 0.00 Multimedia Prom/Subsc & Postage 576.61 1,178.28 0.00 0.00 1,754.89 1,288.98 Auditing Services 1,250.00 1,250.00 0.00 0.00 2,500.00 4,294.00 Professional Services 4,286.27 3,690.88 0.00 0.00 7,977.15 14,257.54 Office Equipment 0.00 0.00 0.00 0.00 0.00 1,658.28 Strategic Planning 268.75 268.75 0.00 0.00 537.50 16,708.94 Depreciation 0.00 0.00 0.00 0.00 0.00 448,747.94 Total Operating Expenses 1,856,121.88 151,437.03 0.00 0.00 2,005,504.65 5,929,720.91° OPERATING INCOME(LOSS) (16 840.72) 231 457.20 0.00 22,920.00 239,590.74 (540,984.95) Nonoperating Revenue (Expenses): Investment Earnings 30,758.95 109,151.55 3,840.87 39,008.01 182,759.38 670,091.18 Taxes 27,977.72 305,663.95 0.00 0.00 333,641.67 151,424.85 Sewer Permits 0.00 2,290.00 0.00 0.00 2,290.00 8,150.00 , Annexation Fees 0,00 0.00 0.00 0.00 0.00 0.00 Excessive Effluent Discharge 0.00 0.00 0.00 0.00 0.00 2,016.00 ERAF Reimbursement AB1661 0.00 0.00 0.00 0.00 0.00 2.67 Other State Grants 0.00 0.00 0.00 0.00 0.00 1,744.16 Other Governmental Agencies 0.00 0.00 0.00 0.00 0.00 4,865.78 Contributions 0.00 0.00 0.00 0.00 0.00 26,821.50 Loan Proceeds 1,054,392.80 0.00 0.00 0.00 1,054,392.80 0.00 Gain (LossyDisposal of Assets 0.00 0.00 0.00 0.00 0.00 1.81 Nonoperating Income - Other 0.00 0.00 0.00 0.00 0.00 75,305.47 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 0.00 0.00 Nonoperating Expenses- Other (899,973.14) (632.74) 0.00 0.00 (900,605.88) (155,411.79) Trustee Fees 0.00 0.00 0.00 0.00 0.00 (286.61) Professional Services - Other 0.00 0.00 0.00 0.00 0.00 0.00 Capital Replacement Reserve 0.00 0.00 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 213,156.33 416,472.76 3,840.87 39,008.01 672,477.97 784,725.02 NET INCOME (LOSS) 196,315.61 647,929.96 3,840.87 61,928.01 $912,068.71 $243,740.07 STATEMENT OF REVENUES AND EXPENSES BUDGET VS ACTUAL SOLID WASTE FUND(594) FOR THE SIX MONTHS ENDED DECEMBER 31, 2001 VARIANCE: FAVORABLE 2000 -2001 ACCOUNT NAME BUDGET ACTUALS (UNFAVORABLE) ACTUALS Operating Revenues: Solid Waste Charges $3,874,265.00 $1,839,251.16 (2,035,013.84) $3,676,199.49 Other Charges for Services 200.00 30.00 (170.00) 132.10 Other Reimbursements 0.00 0.00 0.00 17,980.02 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 0.00 Reimbursement -Of Mandated Costs 0.00 0.00 0.00 0.00 Special Assessments 1,500.00 0.00 (1,500.00) 0.00 Total Operating Revenues 3,875,965.00 1,839,281.16 (2,036,683.84) 3,694,311.61 Operating Expenses: Solid Waste Disposal: Trash Hauler 2,076,482.00 1,035,250.91 1,041,231.09 2,018,941.56 Large Item Pick -Up 8,000.00 9,114.34 (1,114.34) . 8,026.05 Contractual Services - General 184,637.00 0.00 184,637.00 181,679.07•' Contract Code Enforcement 30,000.00 12,570.62 17,429.38 23,143.52 Recycling and Disposal 1,710,406.00 721,643.17 988,762.83 1,666,618.55 General & Administration Salaries & Wages 0.00 1,014.97 (1,014.97) 0.00 Unemployment 0.00 12.24 (12.24) 0.00 Transcription Services 4,400.00 1,245.64 3,154.36 2,634.33' Board Member Fees 17,500.00 7,395.00 10,105.00 14,250.00 Election Expense (Legal Notices) 0.00 0.00 0.00 9,840.78 General Liability 18,841.00 18,790.90 50.10 55,400.23 Public Info /Edu & Com prom 4,500.00 387.00 4,113.00 4,626.59 Manager /Engineer 20,000.00. 7,172.00 12,828.00 17,640.00 Special Program Costs 39,500.00 17,696.14 21,803.86 40,881.47 Attorney 25,000.00 7,317.00 17,683.00 13,912.50 Travel & Meetings 5,500.00 2,716.39 2,783.61 3,073.04 Professional Organizations -Dues 7,875.00 7,413.93 461.07 1,969.50 Photocopy Supplies 250.00 0.00 250.00 0.00 Multimedia Prom /Subsc & Postage 2,500.00 576.61 . 1,923.39 228.53 US Postage Service 250.00 0.00 250.00 0.00 Auditing Services 2,300.00 1,250.00 1,050.00 2,147.00 Professional Services - Employment 10,000.00 4,286.27 5,713.73 7,128.66 Strategic Planning 2,500.00 268.75 2,231.25 8,661.97 Depreciation 0.00 0.00 0.00 0.00 Total Operating Expenses 4,170,441.00 1,856,121.88 2,314,319.12 4,080,803.35 OPERATING INCOME(LOSS) (294,476.00) (16,840.72) (4,351,002.96) (386,491.74) Nonoperating Revenue (Expenses): Investment Earnings 135,000.00 30,758.95 (104,241.05) 147,736.76 Taxes 128,950.00 27,977.72 (100,972.28) . 75,712.37 Annexation Fees 750.00 0.00 (750.00) 0.00 EFAF Reimbursements 0.00 0.00 0.00 1.34 Other State Grants 0.00 0.00 0.00 1,744.16 Other Government Agencies 0.00 0.00 0.00 0.00 Contributions 26,500.00 0.00 (26,500.00) 26,821.50 Loan Proceeds 0.00 1,054,392.80 1,054,392.80 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 50.15 Gain (Loss)/ Investments 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other (1,000.00) (899,973.14) (898,973.14) (155,331.88) Trustee Fees - 0.00 0.00 0.00 (143.30) Professional Services - Other 0.00 0.00 0.00 0.00 Debt Service (284,251.00) 0.00 284,251.00 0.00 Capital Replacement Reserve 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 5,949.00 213,156.33 207,207.33 96,591.10 NET INCOME (LOSS) (288,527.00) 196,315.61 (4,143,795.63) (289,900.64) STATEMENT OF REVENUES AND EXPENSES BUDGET VS ACTUAL LIQUID WASTE FUND(595) FOR THE SIX MONTHS ENDED DECEMBER 31, 2001 VARIANCE: FAVORABLE 2000 -2001 ACCOUNT NAME BUDGET ACTUALS (UNFAVORABLE) ACTUALS Operating Revenues: Liquid Waste Charges 1,502,745.00 375,154.00 (1,127,591.00) 1,508,150.36 Permits & Inspection Fees 11,000.00 5,760.00 (5,240.00) 13,295.00 O.C.S.D. Fees 9,000.00 1,399.79 (7,600.21) 15,502.14 Other Charges for Services 200.00 125.50 (74.50) 108.10 Other Reimbursements 0.00 419.94 419.94 89,535.42 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 0.00 Reimbursement -Of Mandated Costs 0.00 0.00 0.00 0.00 Sales of Maps 100.00 35.00 (65.00) 70.00 Special Assessment 1,500.00 0.00 (1,500.00) 0.00 Total Operating Revenues 1,524,545.00 382,894.23 (1,141,650.77) 1,626,661.02 Operating Expenses: Liquid Waste Disposal: Sewer Repairs and Maintenance 30,000.00 32,959.77 (2,959.77) 95,133.37 Contractual Services - Liquid 857,603.00 0.00 857,603.00 1,043,495.45 Contract Code Enforcement 8,000.00 0.00 8,000.00 0.00 General & Administration Salaries & Wages 0.00 1,014.81 (1,014.81) 0.00 Unemployment 0.00 12.24 (12.24) 0.00 Transcription Services 4,400.00 1,245.61 3,154.39 2,634.32 Board Member Dues 17,500.00 7,395.00 10,105.00 . 13,895.00 Election Expense 0.00 0.00 0.00 9,840.78 General Liability 18,841.00 18,695.40 145.60 55,400.22 Public Info /Edu & Com Prom 4,500.00 212.00 4,288.00 3,093.24 Manager /Engineer 154,400.00 66,067.00 88,333.00 137,472.50 Attorney 25,000.00 7,317.00 17,683.00 13,912.50 Travel & Meetings 5,500.00 2,716.37 2,783.63 3,281.16 Professional Organizations -Dues 7,875.00 7,413.92 461.08 1,969.50 Photocopy Supplies 250.00 0.00 250.00 0.00 Multimedia Prom /Subscrip & Post 2,500.00 1,178.28 1,321.72 1,060.45 Auditing Services 2,300.00 1,250.00 1,050.00 2,147.00 US Postage 250.00 0.00 250.00 0.00 Professional Services 10,000.00 3,690.88 6,309.12 7,128.88 Office Equipment 0.00 0.00 0.00 1,658.28 Strategic Planning 2,500.00 268.75 2,231.25 8,046.97 Depreciation 0.00 0.00 0.00 443,474.26 Total Operating Expenses 1,151,419.00 151,437.03 999,981.97 1,843,643.88 OPERATING INCOME(LOSS) 373,126.00 231,457.20 (2,141,632.74) (216,982.86) Nonoperating Revenue (Expenses): Investment Earnings 205,000.00 109,151.55 (95,848.45) 374,298.48 Taxes 0.00 305,663.95 305,663.95 75,712.48 Sewer Permits 5,000.00 2,290.00 (2,710.00) 8,150.00 Annexation Fees 750.00 0.00 (750.00) 0.00 Excessive Effluent Discharge 5,000.00 0.00 (5,000.00) 2,016.00 EFAF Reimbursement 0.00 0.00 0.00 1.33 Other State Grants 0.00 0.00 0.00 0.00 Other Governmental Agencies 0.00 0.00 0.00 .4,865.78 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 1.81 Nonoperating Income - Other 0.00 0.00 0.00 17,197.31 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other (1,000.00) (632.74) 367.26 (79.91) Trustee Fees 0.00 0.00 0.00 (143.31) Professional Services -Other 0.00 0.00 0.00 0.00 Capital Replacement Reserve 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 214,750.00 416,472.76 201,722.76 482,019.97 NET INCOME (LOSS) 587,876.00 647,929.96 (1,939,909.98) 265,037.11 CAPITAL PROG # 990001 990020 990023 990027 990007 990008 990009 990017 990001 990002 990003 990004 990005 990019 990020 990021 990023 990024 990025 990026 990027 990029 990030 990031 CAPITAL REPLACEMENT RESERVE COSTA MESA SANITARY DISTRICT CONSTRUCTION IN PROGRESS' FOR THE SIX MONTHS ENDED DECEMBER 31, 2001 CUMULATIVE PRIOR YEARS' BUDGET ENCUMBRANCES ACTUALS EXPENDITURES BALANCE CURRENT YEAR PROJECTS 0.00 0.00 71,973.00 (65,446.00) 131,487.00 #149- Sinking Fd /Swr Replm 125,000.00 0.00 0.00 0.00 125,000.00 #156- EarthQuake/ Major Emergency Sewer Recons 123,000.00 0.00 26,510.00 0.00 96,490.00 #159 -Small Televising 18,000.00 0.00 2,531.25 0.00 15,468.75 #164 -Misc. Sewer Unknown 75,000.00 0.00 91,511.68 0.00 (16,511.68) #168 - Tustin Pump station Remodel (Mesa Dr /Irvine 206,838.00 0.00 0.00 0.00 206,838.00 #169 - Telemetry System Upgrade 50,000.00 0.00 0.00 0.00 50,000.00 Current Year Sub -Total 597,838.00 0.00 120,552.93 0.00 477,285.07 PRIOR YEARS' PROJECTS #128 - Mesa /Birch Swr Reign #129 - Bristol St. Pump Stn. . #135- Reconst.FrcMn Eldenll #147 - Update Early Wrn Sys #149- Sinking Fd /Swr Replm #150 - Update Pump Stn Alrm(FD BAL) #151 - Reconst. Var Swr Lns #152- Televising Swr Lines #153- Swr Lat Root Study #155 -Swr Master Plan #156 -Major Emerg Swr Lines #157 - Televising Swr Lines #159 - Televising Swr Lines #161 - Constr Water Svc, 11 Stns #162 -Pilot Prog,Use of Enzymes #163 - Upgrade Emerg Response Sys #164- Misc.Swr Work/Manhole #165- Rehab.Canyon Pumping Stn(CRR) #166 - Manhole & Dump Stn Coating(CRR) #167 - Emerson St. Sewer Reloc(CRR) Total Operating Expenses TOTAL CAP.REPLACEMENT RSRV 6,527.00 0.00 0.00 71,973.00 (65,446.00) 131,487.00 0.00 19,341.00 127,188.91 (15,042.91) 130,201.18 0.00 0.00 0.00 130,201.18 98,225.41 0.00 0.00 9,681.91 88,543.50 1,145,805.00 0.00 0.00 0.00 1,145,805.00 16,858.29 0.00 0.00 8,369.77 8,488.52 361,303.00 0.00 0.00 369,035.61 (7,732.61) 15,236.00 0.00 0.00 11,234.00 4,002.00 14,055.00 0.00 0.00 2,394.00 11,661.00 18,000.00 0.00 4,662.00 5,481.00 7,857.00 873,827.01 0.00 0.00 6,435.00 867,392.01 17,000.00 0.00 0.00 0.00 17,000.00 35,000.00 0.00 0.00 17,649.06 17,350.94 70,000.00 0.00 1,347.00 5,591.36 63,061.64 60,000.00 0.00 0.00 16,436.76 43,563.24 134,758.07 0.00 0.00 0.00 134,758.07 162,960.00 0.00 0.00 63,944.52 99,015.48 240,000.00 0.00 2,772.00 3,717.00 233,511.00 340,000.00 0.00 0.00 9,954.00 330,046.00 110,000.00 0.00 5,816.00 1,134.00 103,050.00 3,981,242.96 0.00 33,938.00 730,219.90 3,217,085.06 $4,579,080.96 $0.00 $154,490.93 $730,219.90 $3,694,370.13 CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000 990007 #128- Mesa /Birch Swr Reign $221,000.00 0.00 0.00 0.00 $221,000.00 TOTAL CAP. IMPROVEMENT RSRV GRAND TOTAL 'Preliminary Financial Statement 221,000.00 0.00 0.00 0.00 221,000.00 $4,800,080.96 $0.00 $154,490.93 $730,219.90 $3,915,370.13 i January 8, 2002 • RECEIVED. CITY OF COSTA MESA JAIN - 9 2002 CALIFORNIA 9262 8-1200 P.O. BOX 1200 _ COSTA MESA SANITARY DISTRICT FROM THE OFFICE OF THE CITY MANAGER Mr. Blake P. Anderson General Manager Orange County Sanitation District P.O. Box 81 -27 Fountain Valley, California 92728 -8127 SUBJECT: CITY OF COSTA MESA RESOLUTION OPPOSING 301(h) WAIVER Dear Mr. Anderson: First of all, I would like to express my appreciation for your distribution of the Board Letter to those of us not represented on the Orange County Sanitation District Board as member agencies. Even though much of the material is focused on service areas not within our City's scope of responsibility, there is a lot of interesting, informational material provided. I had a particular interest in the item "Costa Mesa passes resolution aga; -.st the 301(h) waiver" in your November 20, 2001 Board Letter. While the article was only three sentences in length, somehow two of the three managed to make incorrect statements that I am sure you would like to correct for your Board Members. In the report prepared for the City Council and provided to your staff in advance of the November 19, 2001 meeting, City staff included a great deal of information taken directly from material produced by the District and its scientists. Indeed, we made a very concerted effort to include as much information from not only the Orange County Sanitation District but also from those materials prepared by the cities of Newport Beach, Huntington Beach and Seal Beach to provide as well rounded a report as possible. Staff of the City's Engineering Division were in contact with Nick Arhontes, Lisa Murphy and David A. Ludwin of your staff specifically on this issue. Additionally, all were advised in advance of the placement of this item on our City Council Agenda and were faxed advance copies of the staff report. While we cannot affirm whether or not any representatives from the Orange County Sanitation District were in attendance at the meeting, certainly no one from the District spoke when this item was presented to the City Council. I very much appreciate the fact that the 301(h) Waiver is a very complex subject involving a great deal of scientific research and cost analysis surrounded on all sides by 77 FAIR DRIVE . • (714) 754 -5327 FAX (714) 7545330 TOO (714) 754 -5244 strong public opinion. While recognizing this fact, I do take exception to the manner in which you characterized our staff efforts in your Board Letter based upon the preceding information. Very truly yours, Allan L. Roeder City Manager ALR /df C: Public Services Director Bill Morris Assistant City Engineer Ernesto Munoz /Costa Mesa Sanitary District Manager Rob Hamers