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Agenda Packets - Board - 2001-10-15.4, ' n II� 0 COSTA MESA SANITARY DISTRICT Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items ,should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - October 15, 2001 (Rescheduled from October 11, 2001) BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH - 77 Fair Drive CALL TO ORDER — 12:00 p.m. — Conference Room 5A II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Director Woodside IV. ROLL CALL RECOMMENDED- ACTION S %(L2cr LoGo V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports 4 Minute A roval i U'�► pp ! 1. Recycling Committee Meetin g — September 11, 2001 A� 2. Regular Meeting — September 13, 2001 COSTA MESA SANITARY DISTRICT AGENDA • October 15, 2001 Page 2 RECOMMENDED ACTION Manager's Reports 3. Refunds Approve 4. Occupancy Report.and payment to Costa Mesa Disposal — October 2001 Approve 5. Recycling Reports (a) Waste Diversion Report — August 2001 Receive and File (b) Waste Diversion Report — September 2001 Receive and File (c) Contract Payment to CR Transfer for recycling Approve Subject to services and disposal for September 2001 Verification of Diversion Report by Staff Engineer's Reports 6. Project Status Report Receive and File Treasurer's Reports 7. Financial Report as of September 30, 2001 Accept Report 8. Report of Monies on Deposit as of September 30, 2001 Receive and File 9. Warrant Register for October 2001 in the amount of $451,468.33 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Review of First Year Action Items a) Item 4.1 — Public Outreach Program (1) Fall 2001 Newsletter Dedicated to Sewer Information Approve (2) Circle of Service Award for Nate Reade Consider (3) Resolution No. 2001 -652 Commending Karl Kemp for His Years of Valuable Service as Manager, MCWD Ratify 1 COSTA MESA SANITARY DISTRICT October 15, 2001 AGENDA Page 3 RECOMMENDED 1 ZVI r ! � ' 1.30s ,397•S� ACTION C _PrD ,/ E (4) Resolution No. 2001 -653 Commending Ray Barela for His Years of Service on Engineering Staff of MCWD b) Item 5.1 - Office Staffing /Resources KC le 2. Development of Strategic Plan��4/Jf�G a) Schedule January 2002 Workshop b) Preliminary Discussion of Major Concerns (i.e. Public Outreach, Relationship with City, etc.) Orange County Grand Jury Report "Sewage Spills, Beach Closures - Trouble in Paradise" 1. Update on Grease Control Program - Letter from Manager - September 24, 2001 Ratify Update Consider Dates Consider Study Session Consider Costa Mesa Disposal Field Update of Occupancy Report 1�� °`-p�/�,�,� Consider Final iN NFL &0 U// zs' . Report Costa Mesa Disposal ,!:� fq = a 1004 -_A0g8r, 1. Labor Negotiations !CFj- 41-k aQN _ � L - ��' SIV SW-�eview Status /Consider Letter of Appreciation to Raul Range[ 2. Response to Occupancy Report Updates /B. ,Q FSA Consider Request /F. Recycling Committee - October 9, 2001 - 9:30 a.m. or- � � j'j'l�� r Director Worthington and Director Perry h 7F�P 465 :. `. Standardized Container Program - Progress Report and onsider Public Relations Campaign fOACTIR CAN.%B . ;A t!. / a,y 2. Southern California Household Hazardous Waste Information Consider Exchange Meeting - September 19, 2001 _ (RvAn aK3 Telephone Book Recycling Program Used Tire Round -Up - October 13, 2001 IX. ENGINEEER'S REPORTS A. Emergency Work 1. Victoria Street Pump Station 2. Elden Pump Station 3. Tustin Pump Station Accept Report Accept Report Ratify Actions by Manager Ratify Actions by Manager Ratify Actions by Manager COSTA MESA SANITARY DISTRICT AGENDA n U B. Project No. 169 — Telemetry System Upgrade C. Norris Repke Independent Engineer's Review of Capital Improvement Program X. TREASURER'S REPORTS A. Investment Oversight Committee Meeting — October 15, 2001 B. Independent Report of Certified Public Accountants on Agreed -Upon Procedures Applied to Investment Portfolio — December 31, 2000 XI. ATTORNEY'S REPORTS A. Resolution No. 2001 -654 — Ordering that Publication of Ordinance No. 38 October 15, 2001 Page 4 RECOMMENDED ACTION Approve Project Approve Recommendations Accept Report Consider Adopt Resolution Execute Agreement Consider Attendance Consider Consider Consider Consider Consider Consider Consider Accept Report Amending the District's Operations Code and Establishing Procedures For Public Meetings has Occurred B. Interim Agreement for Annexation — Home Ranch XII. LOCAL MEETINGS ® A. Independent Special Districts of Orange County (ISDOC) 1. Quarterly Meeting — October 25, 2001 B. Local Agency Formation Commission (LAFCO) C. Orange County Sanitation District 1. Regular Meeting — September 26, 2001 2. Monthly Board Letter Update D. Santa Ana River Flood Protection Agency 1; Executive Committee Meeting — September 27, 2001 E. Water Advisory Committee of Orange County (WACO) F. Orange County Council of Governments (OCCOG) G. Chamber of Commerce Legislation Committee ® H. CSDA 1. Recognition of President Schafer as "Rookie of the Year" October 15, 2001 Page 4 RECOMMENDED ACTION Approve Project Approve Recommendations Accept Report Consider Adopt Resolution Execute Agreement Consider Attendance Consider Consider Consider Consider Consider Consider Consider Accept Report r` COSTA MESA SANITARY DISTRICT AGENDA 0 I. SDRMA 1. Vacancy on Board of Directors 2. Annual Conference and Safety /Claims Education Day XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT • October 15, 2001 Page 5 RECOMMENDED ACTION Consider Consider Attendance �SpgANITgRf f yc�'4pORA'�E�`� COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING SEPTEMBER 11, 2001 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Art Perry Staff Present: Rob Harriers, Tom Fauth, Joan Revak STANDARDIZED CONTAINER PROGRAM PROGRESS REPORT ® Mr. Fauth provided a matrix on the status of container orders to Roto Industries and reported the container distribution process is working well. As of August 31, 2001, containers have been ordered and invoiced as follows: 3,000 90 gallon $167,377.50 5,880 60 gallon $283,812.90 250 35 gallon $ 10,682.81 6,150 Total $461,873.21 Press Releases have been issued to the newspapers noting the streets that will be serviced with the new containers during the month of September. LARGE ITEM COLLECTION PROGRAM Ms. Revak reported the 2001 Large Item Collection Program ran from June 18 to August 24, and the program, as always, is very well received by the residents. A total of 529 tons were collected and taken to the landfill at a cost of $11,634.00. The District received a credit for 110.14 tons of white goods in the amount of $2,519.66, resulting in a total ® program cost of $9,114.34. The 2001 program showed a decrease of 19.06 percent in white goods tonnage over last year's program. A U y ycORPOas� °��. Costa Mesa Sanitary District Minutes of Recycling Committee Meeting September 11, 2001 Page 2 MINI TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported on the final totals from the Mini Telephone Book Recycling Program, which ran from July 16 through August 27, 2001, with collection bins placed in front of City Hall and at the Orange Coast College (OCC) Recycling Center. A total of 4,500(9.00 tons) yellow page directories were collected which compares with 2,870 books (5.72 tons) collected in last year's program. The bulk of the collected directories were deposited at the OCC Recycling Center. UPDATE ON OTHER MATERIALS — CRT's, DIAPERS AND JAPANESE HOME GREASE PREVENTION PRODUCTS Mr. Hamers reported Staff is continuing to determine a solution for the disposal of CRT's. Ms. Revak will be attending a Household Hazardous Waste Information Meeting on September 19, and one of the agenda items is CRT disposal. Staff is also working on the translation of information on the Japanese home grease prevention products. The meeting was adjourned at 9:50 a.m. Secretary President • r� u ,ter • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on September 13, 2001, at 6:00 p.m. in Room 5 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Secretary Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL Directors Present: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman Directors Absent: Dan Worthington, absent and excused Staff' Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director Others Present: Tom Egan Eleanor Egan David Egan 1893 Parkview Circle, Costa Mesa Martin Millard, 2973 Harbor, Costa Mesa Ernie Feeney, 1154 Dorset Lane, Costa Mesa .�slsAeu��a COSTA MESA SANITARY DISTRICT °D MINUTES OF BOARD OF DIRECTORS REGULAR MEETING V��ro�.n�aT SEPTEMBER 13, 2001 PAGE 2 .. ............................... CONSENT CALENDAR .. ............................... Mr. Hamers requested the Agenda be revised at "Recommended Action" under "Manager's Reports" and "Refunds" reflect that there are no refunds. On motion by Director Ferryman, seconded by Secretary Perry, the Consent Calendar was approved as presented. Motion carried unanimously. REPORTS MINUTE APPROVAL Approved Recycling The Minutes for the Recycling Committee Meeting of Committee Meeting, July 31, 2001, were approved as distributed. July 31, 2001 Approved Minutes of The minutes for the Regular Meeting of August 2, Regular Meeting, 2001, were approved as distributed. August 2, 2001 Approved Minutes of The minutes for the Special Meeting of August 14, Special Meeting, 2001, were approved as distributed. August 14, 2001 MANAGER'S REPORTS REFUNDS No refunds were requested OCCUPANCY REPORT Occupancy Report and The Trash Occupancy Count documented no Payment of increase or decrease in the occupancy report for solid $172,612.97 to Costa waste collection as of September 1, 2001. Therefore, Mesa Disposal — the total for September is 21,004. September 2001 ., n El COSTA MESA SANITARY DISTRICT = MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 PAGE 3 Revised Reports for Staff discovered an administrative error in reported June, July, and August number of units for the months of June, July, and August (reported as 21,040 instead of 21,004) June: 36 x $7.9787 = $287.23 July: 36 x $8.2181 = $295.85 August: 36 x $8.2181 = $295.85 A total reduction of $878.93 Payment less reduction: $172,612.97 - $878.93 = $171,734.04. Board directed Staff to prepare a warrant for $171,734.04 to Costa Mesa Disposal on October 1, 2001, for payment for September trash collection ($172,612.97) minus the reduction of $878.93 for June, July, and August. RECYCLING REPORTS Waste Diversion The Waste Diversion Report for August was not yet Report — August 2001 received not yet received Contract Payment to The Board approved contract payment to CR Transfer CR Transfer for for recycling services and disposal for the month of recycling services and August 2001 in the amount of $ 149,743.78, pending disposal for August verification of Waste Diversion Report. 2001 Approved Safety /Loss The minutes for the Safety /Loss Control Meeting of Control Meeting August 21, 2001, were received and filed. Minutes — August 21, 2001 ENGINEER'S REPORTS Project Status Report The Project Status Report dated September 2001, was received and filed was accepted as submitted. �S'SANIl��, COSTA MESA SANITARY DISTRICT ) "s a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 PAGE 4 TREASURER'S REPORTS Financial reports as of The Financial Reports for July and August 2001 were July 31, 2001, and received and filed. August 31, 2001 were received and filed Reports of Monies on The Reports of Monies on Deposit as of August 31, Deposit as of July 31, 2001, were received and filed. 2001, and August 31, 2001 were received and filed Approved Warrant Warrant Resolution #CMSD 2002 -3 was approved, 2002 -3 for September authorizing the President and Secretary to sign the 2001 in the amount of warrant and instructing the Finance Department to $600,848.71 draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $600,848.71 .......................... END OF CONSENT CALENDAR ........................... WRITTEN COMMUNICATIONS There were no written communications presented. PUBLIC COMMENTS President Schafer invited comments from anyone wishing to speak. Mr. Martin Millard, 2973 Harbor, Costa Mesa, Publisher of the Costa Mesa Press, made several inquiries as to the trash containers and the process by which they were chosen. President Schafer directed Mr. Millard to speak with Mr. Hamers after the meeting for further clarification and to answer any questions. Mr. Tom Egan inquired as to an item in the August Minutes regarding Mr. Burns' interview with the Daily Pilot. Mr. Egan did not see the Daily Pilot article and requested further information. Ll r 0 4�,`, " " " +., COSTA MESA SANITARY DISTRICT ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 'tb,,o " "fio�,� SEPTEMBER 13, 2001 PAGE 5 President Schafer directed Mr. Egan to speak with Mr. Burns after the meeting for further clarification. Mr. Burns presented Mr. Egan with his contact information. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of August 2001. The number of calls for service for scavenging is as follows: Location Calls for Service Cite /Arrest Area 1 2 0 Area II 3 0 Area III 2 0 Area IV 0 0 TOTAL 7 0 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Harriers presented the ordinance enforcement summary report for the five -week period beginning June 23, 2001 and ending August 26, 2001. Mr. Shef reported over 30 flyers were distributed to residents in the District relating to ordinance enforcement. Grease Control Guides were distributed and the large item collection was monitored. Mr. Shef monitored the distribution of new containers and reported most residents were not leaving additional bags and /or boxes alongside the new containers. Director Ferryman inquired whether there have been a lot of residents requesting a change of container size. Mr. Fauth described the delivery process and reported some seniors have expressed concern regarding their ability to maneuver the containers. The District is offering the smaller containers or allowing the seniors to continue to place bags at the curb for collection. CMSD STRATEGIC PLAN REVIEW OF FIRST YEAR ACTION ITEMS Mr. Harriers reported almost all First Year Action Items have been completed. f- ,..r, COSTA MESA SANITARY DISTRICT $ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING O�rof.n``a SEPTEMBER 13, 2001 PAGE 6 ITEM 4.1 - PUBLIC OUTREACH PROGRAM FALL 2001 NEWSLETTER DEDICATED TO SEWER INFORMATION Mr. Hamers reported the Fall 2001 Newsletter has been written and an initial copy produced. The Fall Newsletter will be coming to all Board Members for review and comment. CIRCLE OF SERVICE AWARD FOR NATE READE A request has been submitted and Staff is awaiting word from the City. PROCLAMATION - KARL KEMP, GENERAL MANAGER, MCWD Mr. Karl Kemp, General Manager, MCWD is retiring and a dinner in his honor will be held October 12, 2001. Vice President Woodside will attend on behalf of the District and present the Proclamation PROCLAMATION - RAY BARELA, ENGINEERING STAFF, MCWD Mr. Hamers reported Mr. Ray Barela, Engineering Staff, MCWD, recently retired. Secretary Perry motioned to direct Staff to prepare two Proclamations in the form of Resolutions, one for Mr. Karl Kemp and one for Mr. Ray Barela. Vice President Woodside seconded. Motion carried unanimously. ITEM 5.1 - OFFICE STAFFING /RESOURCES Mr. Fauth reported Staff held seven interviews with the best qualified of the thirty applicants for the permit processing specialist position. Three applicants were asked to return for further interviews. Two of those second interviews have been held and the third will be conducted on September 17. ORANGE COUNTY GRAND JURY REPORT "SEWAGE SPILLS BEACH CLOSURES - TROUBLE IN PARADISE" COALITION MEETING AT ORANGE COUNTY SANITATION DISTRICT Mr. Hamers reported the meeting has not yet been set. C COSTA MESA SANITARY DISTRICT ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING moo, SEPTEMBER 13, 2001 roun PAGE 7 ACTION BY CITY OF LAGUNA BEACH AND CITY OF LOS ANGELES Laguna Beach gave restaurant owners and other food establishments an 18 -month deadline to install grease control technology to combat sewer spills. Los Angeles has enacted a law forbidding the City's restaurants from pouring grease, oil, or other waste down the drain. COMMENTS AT LIAISON COMMITTEE AT CITY OF COSTA MESA Mr. Hamers reported the Committee members inquired as to the status of the Coalition Meeting at Orange County Sanitation District regarding reduction of grease in sewer lines. Mr. Hamers reported the Regional Water Quality Control Board and the Orange County Sanitation District and all satellite collection system owners are meeting and discussing the Water Quality Board's proposed regulations which are CMOM regulations combined with regulations the San Diego Water Quality Control Board adopted. Mr. Hamers reported the Orange County Board of Supervisors is in the process of preparing their own countywide grease ordinance. Staff recommended the District wait a few weeks before making a decision as to whether to draft a grease ordinance independently until after attending the Regional Water Quality Control Board meeting to determine what they want the District to implement. The recommended procedures may have grease control regulations in it. OCCURRENCE REPORT SUMMARY FOR 2000 AND 2001 Mr. Hamers reported Staff prepared an Occurrence Report Summary for the years 2000 and 2001. Director Ferryman noted grease is clearly the cause of the bulk of sewer spills. COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT Mr. Fauth reported the UCi Intern will be, finalizing the report and he will present it to the Board upon completion. +�S,SANITA�,N COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 PAGE 8 RECYCLING COMMITTEE - SEPTEMBER 10, 2001 - 9:30 A.M. PRESIDENT SCHAFER AND DIRECTOR PERRY STANDARDIZED CONTAINER PROGRAM - PROGRESS REPORT ON DISTRIBUTION Mr. Harriers presented a matrix depicting a breakdown of sizes of new containers delivered. Mr. Fauth summarized the matrix for Board members. LARGE ITEM COLLECTION FINAL REPORT Ms. Revak reported the Large Item Collection Program ran from June 18 to August 24. A total of 529 tons were collected and taken to the landfill at a cost of $11,634.00. The District received a credit for 110.14 tons of white goods in the amount of $2,519.66, resulting in a total program cost of $9,114.34. The 2001 program showed a decrease of 19.06 percent decrease in white goods tonnage over last year's program. Ms. Revak reported the program is very well received by residents. Tom Egan, Eleanor Egan, David Egan, and Martin Millard left the meeting at approximately 6:35 p.m. 0 MINI TELEPHONE BOOK RECYCLING PROGRAM (YELLOW PAGES) Ms. Revak reported on the final totals from the Mini Telephone Book Recycling Program, which ran from July 16 through August 27, 2001, with collection bins placed in front of City Hall and at the Orange Coast College (OCC) Recycling Center. A total of 4,500 yellow page directories were collected (9.00 tons) which compares with 2,870 books (5.72 tons) collected in last year's program. Ms. Revak noted the bulk of the collected directories were deposited at the OCC Recycling Center. UPDATE ON OTHER MATERIALS - CRT's, DIAPERS, AND JAPANESE HOME GREASE PREVENTION PRODUCTS Mr. Hamers reported Staff is continuing to determine a solution for the disposal of CRTs. Staff is still working on the translation of the information on the Japanese home grease prevention products. Mr. Fauth reported Staff member Stephanie Perample will take the products to her college instructor to have them translated. Mr. Puckett reported he has an employee in the Finance Department who can have them translated. (' �'°s " " " +., COSTA MESA SANITARY DISTRICT a ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING '�,,o "A�o�� SEPTEMBER 13, 2001 PAGE 9 Mr. Hamers reported Ms. Revak will be attending a Household Hazardous Waste Information Exchange meeting on September 19, where CRTs will be one of the items discussed. ENGINEER'S REPORTS EMERGENCY WORK VICTORIA STREET PUMP STATION ELDEN PUMP STATION Mr. Hamers reported the Victoria Station pump bases need to be replaced. The pump bases are in stock and will be coordinated to be installed at the same time as repairs made on the leak at Elden pump station. INDEPENDENT ENGINEER'S REVIEW OF CAPITAL IMPROVEMENT PROGRAM, REPORT BY NORRIS REPKE Mr. Hamers presented the Independent Engineer's Review of Capital Improvement Program, by Norris Repke. The report is on a project -by- project basis and provides an analysis of the project, commenting on the cost and the overall adequacy of the program. Secretary Perry motioned to accept the report and the findings. Director Ferryman seconded. Discussion was held. Motion carried 4 -0. Mr. Puckett and Staff will bring back recommendations and comments on incorporating the Norris - Repke recommendations to the Board. 21ST STREET PUMPING STATION MAJOR EMERGENCY RESPONSE PLAN Mr. Hamers presented a detailed report on the Major Emergency Response Plan for the 21St Street pumping station. Mr. Hamers and Staff are working on Response Plans for all the pumping stations. Director Ferryman motioned to approve the Emergency Response Plan as submitted. Vice President Woodside seconded. Motion carried unanimously. . +�S'SAMIl�,e COSTA MESA SANITARY DISTRICT . L MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 PACE 10 EDISON COMPANY ROLLING BLACKOUTS REVISED OUTAGE GROUP MAP Mr. Hamers presented the revised Edison Company rolling blackout map. The map has been distributed to the appropriate Staff and field crew. Vice President Woodside motioned to receive and file the map. Secretary Perry seconded. Motion carried unanimously. TREASURER'S REPORTS Mr. Puckett had no report. ATTORNEY'S REPORTS CORNWELL GROUP SETTLEMENT AGREEMENT Mr. Burns presented the final settlement agreement with the Cornwell Group. SDRMA will pay $13,750 in a favorable settlement for the District. Director Ferryman motioned to approve the settlement agreement. Vice President Woodside seconded. Motion carried unanimously. CLAIM — 363, 365, 369 FLOWER PAYMENT OF $500.00 DEDUCTIBLE TO SDRMA Mr. Hamers presented a claim for property damage to 363, 365, and 369 Flower. There was a backup due to roots in the line. The total claim was for $3,139.28. The deductible to SDRMA is $500. Secretary Perry motioned to approve the payment of the $500 deductible to SDRMA. Director Ferryman seconded. Motion carried unanimously. PUBLIC MEETINGS ORDINANCE NO. 38 AMENDING THE DISTRICT'S OPERATIONS CODE TO INCORPORATE PROCEDURES FOR PUBLIC MEETINGS Mr. Burns presented Ordinance No. 38, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING THE OPERATIONS CODE AND ESTABLISHING PROCEDURES FOR PUBLIC MEETINGS. Secretary Perry motioned to adopt Ordinance No. 38, Amending the District's Operations Code to O 1� COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a SEPTEMBER 13, 2001 � *rouno` PAGE 11 Incorporate Procedures for Public Meetings. Director Ferryman seconded. Motion carried unanimously. ANNUAL RATE SETTING HEARING PROCEDURES Mr. Burns presented an annual rate setting hearing checklist for Staff to refer to yearly when preparing for the rate setting hearing. LOCAL MEETINGS LIAISON MEETING WITH CITY OF COSTA MESA AND MESA CONSOLIDATED WATER DISTRICT — SEPTEMBER 5, 2001 President Schafer reported she attended the Liaison Meeting with the City of Costa Mesa and Mesa Consolidated Water District with Mr. Hamers. The group discussed the possibility of joint ventures, sharing databases, and coordinating projects. Ms. Feeney left the meeting at 7:05 p.m. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNT ( ISDOC) QUARTERLY MEETING OF AUGUST 24, 2001 President Schafer reported she, Directors Woodside, Perry and Worthington and Ms. Revak attended the August 24`h Quarterly ISDOC meeting. Paul Jones, General Manager of the Irvine Ranch Water District was the guest speaker and gave a presentation on "Special Districts and Reserves ". President Schafer attended the September 4, 2001, Executive meeting where the Committee members evaluated the Quarterly meeting. President Schafer reported the next Quarterly meeting will be held October 25, 2001. Rancho Santa Margarita representatives will talk about their water district and Mr. Hamers will be in attendance to discuss the Sanitary District and present the District video. l��AM1Tj�� COSTA MESA SANITARY DISTRICT r P a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 PAGE 12 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) LAFCO COSTS IN THE AMOUNT OF $11,243.85 FOR FY 2001 -2002 PURSUANT To AB 2838, GOVERNMENT CODE SECTION 56381 President Schafer inquired as to why the LAFCO bill had not yet been paid. Ms. Revak reported the bill was date - stamped into the Finance department on July 5 and the CMSD did not receive it for approval until September 4. Mr. Puckett was unaware as to a reason for the delay. Director Ferryman motioned to approve the payment to LAFCO of $11,243.85 for FY 2001 -2001 pursuant to AB 2838, Government Code Section 56381, based on the ISDOC formula. Secretary Perry seconded. Motion carried unanimously. President Schafer passed the LAFCO agenda around for the Board's perusal. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — AUGUST 22, 2001 President Schafer attended the meeting and provided a copy of a book received at the meeting. President Schafer distributed the agenda for the Board's perusal. Director Ferryman distributed an informational packet to Board members and reported he had some delivered to City Council as well. Director Ferryman reported 5 million dollars was approved to perform a study on the outfall plume. MONTHLY BOARD LETTER UPDATE The Monthly Board Letter was provided in the Board packets. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the August 3 d WACO meeting and reported the Committee discussed water bills and supporting various other bills. Mr. Paul Jones, General Manager, IRWD, spoke at the meeting. 0 m COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 13, 2001 0` "� PAGE 13 President Schafer attended the September 10th WACO meeting and reported the Committee discussed the "nuts and bolts" of running a water facility, CMOM, and various legislation items. ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the August 23rd OCCOG meeting and reported they are studying the rate at which Orange County is growing. President Schafer distributed materials for the Board's perusal. Mr. Allan Roeder spoke at the meeting. A summit meeting will be held in January in Carlsbad. CSDA President Schafer reported she will attend the CSDA Annual conference in Sacramento, September 18 -21, 2001. APPOINTMENT OF PRESIDENT SCHAFER AS DIRECTOR FOR DISTRICT 6 President Schafer ran unopposed for the seat representing District 6 and was appointed to another three -year term on the CSDA Board. Trudy Ohlig -Hall, President, Board of Directors, Mesa Consolidated Water District sent a congratulatory letter to President Schafer. RECOGNITION OF NOMINATION FOR "GENERAL MANAGER OF THE YEAR - LARGE DISTRICT" President Schafer presented Mr. Hamers with a certificate of nomination in recognition of the Costa Mesa Sanitary District's submittal for CSDA's General Manager of the Year. OLD BUSINESS There was no old business to discuss. NEW BUSINESS President Schafer reported Vice President Woodside will not be able to attend the October 11 regular meeting. The meeting was changed to Monday, October 15, at noon. President Schafer initiated discussion on the photographs of Directors for display in the new office facilities. Staff is researching the cost with local photographers +SS's " " "�•,, COSTA MESA SANITARY DISTRICT 3 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ;s SEPTEMBER 13, 2001 ••� PAGE 14 and Ms. Revak will investigate the source used by the City for the Council members photographs on display at City Hall. Director Ferryman suggested contacting a teacher at the high school to take the photographs. Secretary Perry stated he can have the film processed and suggested Staff purchase frames. Ms. Revak reported the hallway walls are going to be re- wallpapered soon so there is time to make a determination on the photographs. Mr. Puckett reported the paychecks for Board Members contain an adjustment for social security withholding retroactive to January 1, 2001. There is not a retroactive adjustment for Federal withholding. Board Members can request additional monies be withheld by instructing the Finance department to do so. ORAL COMMUNICATIONS There were no oral communications. ADJOURNMENT At 7:45 p.m., President Schafer adjourned the meeting. 0 SECRETARY PRESIDENT • • Costa Mesa Sanitary District PROJECT STATUS REPORT October 2001 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. District is awaiting final billing statements from the County of Orange. Project 1112100 -129 Bristol Street Pumping Station The Amendment to the Three Party Agreement has been approved and the redesign is 90% complete. The Board formalized the position of remaining as sewer service and trash collection provider for Santa Ana Heights, including owning the Bristol Street Pumping Station, at the June 14, 2001, regular meeting. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station hase II) Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors has been completed in seven pumping stations. Four other stations will have heat and moisture sensors when new pumps are installed when the old pumps reach their life expectancy. Project 1112100 -152 Televising Sewer Lines The project is continuing. Project 1112100 -155 Sewer Master Plan Update The project is continuing. Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000 Areas around the District with known problems were televised on July 18 -19, 2001. Project 1112100 -161 Construct Water Service to Pumping Stations The plans were submitted for 2nd review to the Mesa Consolidated Water District, the Irvine Ranch Water District, the City of Costa Mesa, the City of Newport Beach and the County of Orange. Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and Odors The first enzyme system, by Ennix, was tested and was successful. Products from other manufacturers are being tested. Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main The design phase is continuing. Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The design phase is continuing. Project 1112100 -167 Emerson Street Sewer Relocation The design phase is continuing. r� • 4 r 00,0-1 05� A MFS Department Costa - G 9' ,POLICE' �A TO: Capt. Warnack FROM: Holly Carver RE: Scavenging, September 2001 DATE: Thursday, October 4, 2001 Here are the scavenging statistics for September 2001. Calls for Service Cite /arrest Area 1 3 3 Area 11 2 1 Area 111 2 1 Area IV 0 0 TOTAL 7 5 DETAILS: Calls for Service Area 1- 843 W. 17th St. 09 -07 -01 0925 hours — Call of 2 males digging through the trash in the alley. One Male Hispanic, 60's, with gray hair driving a white Ford pick up w /camper shell (Lic #3R73954). UTL.(Police Complaint #P01078856) 317 Cabrillo St. 09 -20 -01 0824 hours — Call of 2 males with beards digging in the trash cans in the back alley. UTL. (Police Complaint #P0183143) 674 Center St. 09 -20 -01 0854 hours — Call of 2 males in black hats and black clothing to the rear in the alley heading Westbound. GOA (Police Complaint #P01083154) Area II- 1077 Corona La. 09 -14 -01 0636 hours — Call of male Asian, 45 years, wearing dark clothing, on foot. GOA/UTL. (Police Complaint #P01081126) 2395 Orange Av. 09 -19 -01 0911 hours — Call of Male Hispanic, 40's, stealing aluminum cans from the trash bin. Trash cans are on Santa Isabel. PC of area. UTL /GOA. (Police Complaint #P01082747) Area 1111- 1025 W. Wilson St. 09 -10 -01 0727 hours — Call of male Hispanic, 35 -40 years, 5'10 160 with black hair and black baseball cap, wearing white t- shirt. UTL. (Police Complaint #P01079802) 1575 Corriander Dr. 09 -17 -01 1356 hours — Call of a subject in a gry /taupe older Nissan 4Door, in the alley to the rear, dumping trash into the bin and going through other trash. NAT. (Police Complaint #P01032581) The information contained herein is provided for Police use only Unless specifically noted, there are no wants or warrants Probable cause to detain must be established Page 1 of 2 i • costa Mesa Police Department POLICE f �� Cites /Arrests Area (- James St./Wallace Av. 09 -21 -01 1012 hours — Officer "on- view" call of male scavenging. Cite X4661. NAT. (POLICE COMPLAINT #P01083482 DR 01- 33068) 1012 hours — Officer "on- view" call of male scavenging. Cite X4660. NAT. (POLICE COMPLAINT #P01083482 DR 01- 33068) 1785 Newport Bd. 09 -26 -01 1445 hours — Officer "on- view" call of male scavenging. Cite X4663. NAT (POLICE COMPLAINT #P01085343 DR 01- 33767) Area 11- 891 W. Baker St. 09 -08 -01 1318 hours — Call of Male Asian, 50's, with white older compact station wagon filled with papers going through the trash dumpster, paper by paper. Cite X884. NAT. (POLICE COMPLAINT #P01079255 " DR 01- 31432) ®Area 111- 2165 Canyon Dr. 09 -10 -01 1443 hours — Call of a male scavenging through the trash. Cite X1585. NAT. (POLICE COMPLAINT #P01079848 DR 01- 31675) cc Joan Revak C The information contained herein is provided for Police use only Unless specifically noted, there are no wants or warrants Probable cause to detain must be established Page 2 of 2 I 0 TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: September 23, 2001 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers a fuur (4) week period beginning August 27, 2001 and ending September 23, 2001.. During this period, the first two (2) weeks included fairly normal duties with the exception of the Labor Day (second week) which caused collection to run one day late all week. The third and fourth week of the period felt the impact of the east coast tragedy. Because of this the approach in the field was changed to concentrate mainly on District scavenging and complaints received from residents rather than reprimanding residents for container visibility and collec- tion violations. Continued monitoring of the standardized container program in District indicated a large acceptance ano compliance with this new program. There were a minimum number of complaints received about extra.bags or boxes not being collected. Follow ups on these complaints are being investigated. During this period, a couple in a pick -up style camper was stopped and questioned about their scavenging in the Mesa Verde area. Personal license and vehicle data were recorded for further follow -, up by the District. They were also warned about any further scavenging in the area and then released. During the Labor Day week, with collection one day late all week, courtesy notices to residents were suspended so as to not add to any confusion for residents. The few complaints received by District Staff were all investi- gated with customary follow -up and rechecks. Results were, in turn, reported back to Staff for documentation. ORDINANCE ENFORCEMENT REPORT - YTD September 2001 DATE ISTREET INDE)qADDRESSJ I STREET NAME I DESCRIPTION OF VIOLATION I ACTION LETTER 6/24/011 15101 3301 16th PI. At curb Pink flyer I 'W" 111/01�151d 7 16th FBI f,�► curb Pink fl erg Complaint follow up ..�>. £ ,. PPs l"6' y 24/d1 1510,337 16t PI At cutbPihkflyer a s .. „�. SWF ai_ Y ,fu ..,n r"..a'...w.,�'z<.$.n.e✓ .,.. e�'�ta:,.<, .. , ! ,•a., ._ .... . .. �s la`,'.., .i.Gn .,< v .,n .,.:£ .. ,, r..„x„ „v, ti , xz ,... . ,....., 1/21/01 1510 360 16th PI. At curb Pink flyer 7/20/01 1520 267 E. 16th St. vie w Pink flyer 1/21/01 1570 231 ABC �In E. 18th St. view in flyer 1121401 X1570 327 A; F y E 18tI 4S# U A�t curb . - s Pink er A 3121101. 1570 327,r �� E 18th Std At curb F PiIn ,er X Abbie Way Complaint follow up - blocked coil. No Action , ,. ,., .__.,..�.�..,.�,.,,. 5.... 3/21/011 15701 American Ave. In view & at curb 18th St. At curb Pink flyer 1/21/01 1570 399 E. 18th St. Appliances & boxes at curb Pink, Blue & Regs Pink flyer 3/21/01 1590 220 1938 E. 19th St. At curb Pink flyer Bags at curb - out too early 3/21/01 1590 226 1810 E. 19th St. At curb Pink and Regs Anaheim Ave. 3/21/01 1590 250 7/14/01 E. 19th St. At curb Pink flyer 3/16/01 1590 402 E. 19th St. Complaint follow up - in alley/heavy Pink and Regs 1946 7/20/01 1600 934 Pink to resident W. 19th St. Complaint follow up All clean 1810 3/16/01 1610 120 Box at curb E. 20th St. At curb Pink flyer 5/8/01 8/13/01 1610 234 Anaheim Ave. E. 20th St. In view Pink flyer 2/16/01 16101 237 E. 20th St. In view I Pink fiver Pink flyer 8/13/01 1610 270 E. 20th St. Complaint follow up Pink flyer 3/16/01 1610 272 E. 20th St. At curb Pink flyer 8/13/01 1610 421 A -D E. 20th St. Excess bags /boxes /debris Pink flyer 6/24/01 1640 112 22nd St. In view Pink flyer 9/10/01 1670 482 Abbie Way Complaint follow up - blocked coil. No Action 1/18/01 1770 1015 A -B American Ave. In view & at curb Pink flyer 1/18/01 1770 2217 American Ave. In view Pink flyer 7/14/01 1810 1938 Anaheim Ave. Bags at curb - out too early Pink to resident 7/14/01 1810 1942 Anaheim Ave. Bags at curb - out too early Pink to resident 7/14/01 1810 1944 Anaheim Ave. Bags at curb - out too early Pink to resident 7/14/01 1810 1946 Anaheim Ave. Bags at curb - out too early Pink to resident 7/13/01 1810 1955 Anaheim Ave. Box at curb Regs 5/8/01 1810 1991 Anaheim Ave. At curb Pink flyer 5/8/01 1810 2008 Anaheim Ave. At curb Pink flyer 5/8/01 1810 2018 Anaheim Ave. In view Pink flyer 6/22/01 1830 2924 Andros St. In view Pink flyer 4/17/01 1870 879 Arbor St. At curb Pink flyer Code1 9 /JJ01 Ps 1 of 7 + • ORDINANCE ENFORCEMENTWORT - YTD September 2001 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION 1 ACTION LETTER 4/17101 1870 989 Arbor St. At curb Pink flyer 4/17/01 1870 1000 Arbor St. In view Pink flyer 4/17/01 1870 1019 Arbor St. At curb Pink flyer 2/6/01 1940 1180 Atlanta Way At curb Pink flyer 6/22/01 2005 948 Azalea Dr. Complaint follow up - excess at cur ink / Regs / Card 3/26/01 2020 2979 Babb St. Complaint follow up - in view /at cur ink flyer &Regs to resident 3/26/01 2020 2980 Babb St. In view Pink flyer to resident 3/26/01 3/26l01f� u 8/23!01 2/6/01 2020 r 2 20,§ X2020 2020 2986 2998; 998 3005 Babb St. Babb`n�e�n► Babb St Babb St. Bag at curb Pink flyer .:': F'inkflyer Cnview Pinkflyer�, In view Pink flyer ._' 8/24/01 2070 20041 1 Balearic Dr. In street Pink flyer 8/24/01 2070 2028 Balearic Dr. 2 bags excess weight Regs 3/19/01 2200 1242 Belfast Ave. Complaint follow up-- in view /at cur ink and Card 7/27/01 2255 2768 Bluebird Cr. In view Pink flyer 5/22/01 2255 2780 Bluebird Cr. At curb Pink flyer 5/22/01 2255 2796 Bluebird Cr. In view Pink flyer 5/22/01 2255 2797 Bluebird Cr. At curb Pink flyer 2/6/01 2330 3124 Boston Way In view Pink to Resident 2/6/01 2330 3128 Boston Way In view Pink flyer 2/6/01 2330 3133 Boston Way In view Pink flyer 6/24/01 2350 335 Bowling Green Dr At curb Pink flyer 3/21/01 2420 300 -306 Broadway At curb Pink flyer 4/13/01 2450 312 Bucknell Rd. At curb Pink flyer 2/16/01 2450 426 Bucknell Rd. In view Pink flyer 1/18/01 2600 943 Capital St. In view & at curb Pink & Regs 1/17/01 2637 3387 Carmel Dr. In view Pink flyer 1/17/01 2637 3390 Carmel Dr. In view Pink flyer 1/17/01 2637 3391 Carmel Dr. In view Pink flyer 1/17/01 2637 3392 Carmel Dr. Container at curb Pink flyer 4/17/01 2680 913 Cedar PI. At curb Pink flyer 4/17/01 2680 943 Cedar PI. In view Pink flyer 8/3/01 2730 3050 Ceylon Rd. T.V. for pick up Pink flyer 5/8/01 2750 1991 -1997 Charle St. At curb Pink flyer 2/6/01 2760 1174 Charleston St. In view Pink flyer 2/6/01 2760 1178 Charleston St. In view Pink flyer 3/21/01 2820 1963 Church St. At curb Pink flyer 3/21/01 2820 '1970 Church St. At curb Pink flyer 2/16/01 2900 2512 Colby PI. In view Pink flyer 2/16/01 2900 2530 Colby PI. At curb & in view Pink flyer . Code2001 9/23/2001 Page 2 of 7 ORDINANCE ENFORCEMENT REPORT - YTD September 2001 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 7/31/01 2910 2327 Colgate Dr. Complaint follow up Hazard Flyer 4/17101 3020 1920 Continental Ave. At curb Pink flyer 4/17/01 3020 2024 Continental Ave. At curb Pink flyer 8/15/01 3030 1228 Conway Ave. Complaint follow up - at curb Regs to Resident 8/23/01 3070 3133 Cork Ln. In view Pink flyer 8/23/01 3070 3137 Cork Ln. Complaint follow up - in view Pink flyer 1/29/01 3080 2381 Cornell Dr. Complaint follow up - tree trimming Telcon with owner. Regs /card 3/20/01 3100 914 Coronado Dr. At curb Pink flyer 9114101 3100 1077 Coronado Dr. Complaint follow up - scavenger No Action 3/21/01 3140 244 Costa Mesa St. At curb Pink flyer 6/22/01 3160 2990 Country Club Dr. Heavy bag at curb Pink flyer & Regs 6/22/01 3160 3054 Country Club Dr. At curb Pink flyer 6/22/01 3220 3202 Dakota Ave. At curb Pink flyer 1/18/01 3250 834 Darrell St. In view & at curb Pink flyer 1/18/01 3250 838 Darrell St. In view Pink flyer 1/18/01 3250 849 Darrell St. In view Pink flyer 3/2/01 3310 167 Del Mar Ave. Too heavy at curb Pink flyer 3 d .. X8/23101 g Y 3310 MW ;':i'yY,£ E�` 215 2 •'' "3. . ,?.h 5 Del Mar AveCom , S.po N .Z;...@ cM.:.',.:: Iamt fallow:U - =.at curd. IBy....... ) Pink; &; Regs; , .d93 R,44 9/5J01 331 Q , ,215 De1.Mar Ave Corn la�nt follow a -.:�n u,�ei r Pink fl .er 2/6/01 3320 967 Denver Dr. At curb Pink flyer 5/22/01 3370 1218 Donegal PI. In view Pink flyer 5/22/011 3390 3045 Donnybrook Ln. At curb Pink flyer 3/8/g61 X3470 2320 Elden Ayes YS At,cuib � L Pint 7/30/01 3470 X2320 EldenrAve Com !amt follow bedframe Pi k fl er , ? ; 3!8101= y 2370 u at, c er' 3470' 7f30 /Q1 3470 2370 S= EldenAue m Elden Ave At curb A�t.eurb fx Pinkkfl; °`Pink &R"' s 3/8/01 34761 1 Elden Ave. At curb Pink flyer 3/9/01 3470 2397 B Elden Ave. In view Pink flyer 3/8/01 3470 2463 Elden Ave. At curb Pink flyer 3/8/01 3470 2524 Elden Ave. At curb Pink flyer 3/8/011 3470 2541 A -F Elden Ave. At curb Pink flyer ' 3/2101 3470 R h` Ny 2606 g N� EldenAuf f nx At curb 3 SR / w i Pink fl "er y ti K 5 . 8/20101 y a r " 26.6 EldenAvey,a 5 �t curb, WE . _ iw. , Mwx.,,... :3470 ...z .,., , .a3..... c � ., . a..oywea°'i�s... ,,,a nwvkm.+�..Ebr'k�PL9£a'i. �.� ,.e.:M „a , _ „�i;s' K, , .,...n:,: , . , e s„ .. ,u....,. =e 'r4 mxw,^ A+✓uw 6 �,, w ? ,.FS&.. J.z _ . , d e . . .. , ,., .., s . _ 3/5/01 3470 2614 Elden Ave. At curb Pink flyer 3/2101 3470 2649 Elden Ave. In view Pink flyer 3/16/01 3490 1540 Elm Ave. Complaint follow up - not emptied Regs /call Mgmt company 2/6/01 3490 1602 Elm Ave. At curb Pink flyer 2/16/01 3540 277 Esther St. In view Pink flyer 8/27/01 3550 2833 1 Europa Dr. Complaint follow up - new Cont. Met with homeowner - okay Code& 9/2001 P03 of .7 ® ORDINANCE ENFORCEMENTSFORT - YTD September 2001 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 4/17/01 3560 923 Evergreen PI. In view Pink flyer 4/17/01 3670 1963 Federal Ave. At curb Pink flyer 6/11/01 3720 1962 Flamingo Dr. Couch at curb Blue flyer & Regs 6/11/01 3720 1968 Flamingo Dr. Container in view Pink flyer 7112/01 3760 2268 Fordham Dr. In view Pink flyer 7/12/01 3760 2281 Fordham Dr. At curb Pink flyer 7/12/01 3760 2293 Fordham Dr. At curb Pink flyer 1/29/01 3760 2314 Fordham Dr. In view Pink flyer 2317 Fordham Dr. In view Pink flyer 3760 2348 Fordham Dr. In view Pink flyer r3760 3760 2560 Fordham Dr. At curb Pink flyer 3760 2348 Fordham Dr. At curb Pink flyer 3960 944 Governor St. At curb Pink flyer 5/14/01 4020 2553 Greenbriar Ln. At curb Pink flyer 5/14/01 4020 2562 Greenbriar Ln. At curb Pink flyer 3/9/011 3890 151 Georgeann PL In view Pink flyer 4/13/01 4070 328 Hanover Dr. In view Pink flyer 2/6/01 4117 913 Helena Cr. In view Pink flyer 1/18/01 4320 814 Joann St. In view Pink flyer 8/30/01 4340 967 Junipero Dr. Complaint follow up - blocked colt. No Action - okay 2/16/01 4540 2506 Lehigh PI. In view Pink flyer 4/13/01 4669 2365 Littleton Cr. At curb Pink flyer 2/16/01 4750 209 Loyola Rd. In view Pink flyer 5/8/01 4870 2003 Maple Ave. At curb Pink flyer 3/21/01 4850 329 Magnolia St. In view Pink flyer 4/12/01 4880 2229 Maple St. In view Pink flyer 4/12/01 4880 2233 Maple St. In view Pink flyer 4/12/01 4880 2236 Maple St. Complaint follow up Okay - all clean 3/16/01 4980 123 Melody Ln. Container in view /large chair Pink and Regs 1/15/01 5040 2025 Meyer PI. Trash from across street Spoke to resident 1/15/01 5040 2026/2030 Meyer PI. Cont. & bags left at 2025 Meyer Pink flyer 5/8/01 5040 2042 Meyer PI. Complaint follow up Comm. with Realtor - all clean 7/10/01 5090 2980 Mindanao Dr. Bags & debris at curb Pink flyer 2/8/01 5250 165 Monte Vista Ave. At curb Pink flyer 2/8/01 5250 187 Monte Vista Ave. At curb Pink flyer 3/9/01 5250 214 Monte Vista Ave. At curb Regs. 4/13/01 5290 3015 Murray Ln. At curb Pink flyer 1/21/01 .�, ,�� I /21 /U1. 5530 � , � . � kX5530 326 � s X361Q(IeSt Ogle St. •�- .� ;; At curb � .�;� � � � ;;� � slj'(( rew "a.�[ ,fir... Pink flyer Finkftyer `.f -. Code2001 9/23/2001 Page 4 of 7 tyf11011 it ORDINANCE ENFORCEMENT REPORT - YTD September 2001 55301 367-3731 1 Ogle St. lAt curb Pink flyer 6/24/011 55901 15801 1 Orange Ave. I In view I Pink flyer 7/20/011 55901 15991 1 Orange Ave. I Container at curb with desk Pink & Regs 2/16/011 5590 1998 Orange Ave. In view Pink flyer 9/17/011 5590 20191 1 Orange Ave. I Complaint follow up - container at c Pink flyer 3/5/011 5590 2661 1 Orange Ave. At curb Pink flyer 5/8/011 5640 1789 1 Oriole Dr. At curb Pink flyer 8/13/01 5720 2017 Paloma Dr. Complaint follow up - items for don No Action 2/6/01 5800 921 Paularino Ave. In view Pink flyer 2/6/01 5800 925 Paularino Ave. In view Pink flyer 2/6/01 5800 1143 Paularino Ave. In view Pink flyer & Regs 2/6/01 5800 1155 Paularino Ave. In view Pink flyer 9/19/01 5915 2049 Phalarope Ct. In view Pink flyer 6/19/01 5960 2200 Placentia Ave. Complaint follow up - large items atj Spoke to residents - ok by 6/21 1/19/01 6000 2200 Pomona Ave. In view Pink to workman 5/14/01 6080 323 Princeton Dr. At curb Pink flyer to resident 5/14/01 6080 329 Princeton Dr. At curb Pink flyer 4/13/01 6080 389 Princeton Dr. In view Pink flyer 5/14/01 6080 448 Princeton Dr. In view Pink flyer 5/14/01 6080 454 Princeton Dr. In view Pink flyer 8/21/01 6120 2123 Raleigh Ave. Complaint follow up - urine in trash Check Back Monday Pick Up 1/21/01 6330 171 Rochester St. At curb Pink flyer 1/21/01 6330 180 Rochester St. In view Pink flyer 6/24/01 6330 208 Rochester St. At curb Pink flyer 6/24/01 6330 226 Rochester St. At curb Pink flyer 1/21/01 6340 1786 ABC Rogers PI. In view Pink flyer 1/21/01 6340 1789 Rogers PI. In view Pink flyer 7/12/01 6450 2278 Rutgers Dr. Complaint follow up - bags at curb Pink & Regs & Card 9/6/01 6470 212/214 Salmon Way Complaint follow up No Action 8/30/01 6550 2753 San Juan Ln. Complaint follow up - cars blocking I No Action - okay Codel1 9/201 P45 of 7 ORDINANCE ENFORCEMENTSPORT - YTD September 2001 ._ DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 7/12/01 6565 1092 San Pablo Cr. Complaint follow up All clean 2/16/01 6590 1981 Santa Ana Ave. At curb Pink flyer 3/5/01 6590 2350 Santa Ana Ave. At curb Pink flyer 3/5/01 6590 2526 F Santa Ana Ave. At curb Pink flyer 3/5/01 6590 2530 Santa Ana Ave. At curb Pink flyer 3/2/01 6590 2618 Santa Ana Ave. At curb Pink flyer 1/17/01 6595 3483 Santa Clara Cr. Complaint follow up - in view Spoke to resident 1/17/01 6595 3489 Santa Clara Cr. In view Pink flyer 1/17/01 6597 1062 Santa Cruz Cr. Complaint follow up - in view Left card /Note /Pink 9/5/01 6867 2706 Starbird Dr. Construction material at curb Regs & card to resident 5/8/01 6867 2749 Starbird Dr. At curb Pink flyer 1/18/01 6870 2165 AB State Ave. At curb Pink flyer 1/18101 6870 2220 State Ave. In view Pink flyer 1/18/01 6870 2221 State Ave. In view Pink flyer 1/18/01 6870 2244 A State Ave. In view & at curb Pink to resident 1/18/01 6870 2246 State Ave. In view Pink flyer 3/20/01 7070 1803 Tanager Dr. In view Pink flyer 1/17/01 7255 3259 Turlock Dr. At curb Pink flyer 1/17/01 7255 3298 Turlock Dr. At curb Pink flyer 3121/01 7260 1664 Tustin Ave. At curb Pink flyer 2/6/01 7320 3141 Van Buren Ave. In view Pink flyer 1/29/01 7390 372 Victoria St. Complaint follow up - excess trash Conversation with owner in person 7/19/01 7390 591 Victoria St. Container at curb Pink flyer 7/19/01 7390 673 Victoria St. Container at curb Pink flyer 7/19/01 7390 791 Victoria St. Complaint follow up All okay 7/19/01 7390 881 Victoria St. Bags /container at curb Pink flyer 8/13/01 7420 265 -267 Virginia PI. Complaint follow up - in view Pink to resident 6/13/01 7420 269 -271 Virginia Pl. Complaint follow up - in view Pink flyer 6/22/01 7435 1107 Visalia Dr. TV and 2 monitors Blue flyer & Regs 2/16/01 7510 227 Walnut St. At curb Pink flyer 2/16/01 7510 252 Walnut St. In view Pink flyer 2/15/01 ? g 4 /1SLQ1 3 w '`$ 7 0101 X4/13/]Watson 01 "1,11 �5 5l2 1 qxT$ ,;fix .�1+h 5/22/01 7510 r,,... E 7560 7560 7560 2560 /k W x 7560 274 ,i,a .,° d!v"s' ", 12: 4 'm`^{ s {Fy y 127 1278 �� 1298 1302 d` �... �,. 5 ------ r1201", Walnut St ,.,,, „2'', y ..} ',4''" 1fUatso Ave Watson Ave Ave 1Naton�ve Watson Ave. Complaint follow up -debris in alley, .:r r;a f: 5 lS E > 3a �f6 trr viewP�nk In stew T .... In view t iew Ir At curb Correct fault address not determined :,gam; N zi "" flyer.. r Pmkflye k ..... _ ..., < .. Pink flyer y 9 Z business °:cartl s= PSI Pink flyer 2/16/01 76101 19571 1 Wetsminster Ave. In view Pink flyer Code2001 9/23/2001 Page 6 of 7 ORDINANCE ENFORCEMENT REPORT - YTD September 2001 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 7/30/01 7660 .135 E. Wilson St. At curb All okay 7/30/01 7660 157 E. Wilson St. In view Pink flyer 8/13/01 7740 3057 Yukon Ave. In view Pink flyer 8/13/01 7740 3069 Yukon Ave. Complaint follow up - in view Pink flyer 8/23/01 7740 3069 Yukon Ave. Complaint follow up - in view Pink flyer 8/13/01 7740 3137 Yukon Ave. In view Pink flyer 8/13/01 7745 3053 Yukon Cr. In view Pink flyer Code 9/201 P487 of 7 USED TIRE ROUND -UP � Saturday - October 13th 10:00 a.m. to 2:00 p.m. City Corporation Yard 2300 Placentia Avenue Costa Mesa DISPOSE OF YOUR UNWANTED TIRES! FREE DROP OFF FOR RESIDENTS ONLY (No Commercial.Businesses) • COLLECTION LIMITED TO 8 TIRES PER VEHICLE /RESIDENT TIRES MUST BE REMOVED FROM RIMS Questions? Please Call 714/754 -5043 This Recycling Program is sponsored by: D. City f Costa to Mesa Costa Mesa Sanitary District 26�.a Orange County Conservation Corps �,,� Aw4, , • COLECCION DE LLANTAS USADAS Sabado - 13 de Octubre • 10:00 a.m. to 2:00 p.m. Taller. De La Ciudad 2300 Placentia Avenue Costa Mesa DISPONGA DE SUS LLANTAS USADAS (No costo alguno, unicamente para residentes de Costa Mesa y Santa Ana Heights) COLECCION LIMITADA A 8 LLANTAS POR RESIDENTE /VEHICULO LLANTAS DEBEN ESTAR SUELTAS DE LOS RIMS Para Informacion Llame Telephono 714/754 -5043 Este Programa De Recidage Es Patrosinado Por City of Costa Mesa Costa Mesa Sanitary District Orange County Conservation Corps 0 \ �t ROBIN B. HAMERS & ASSOCIATES, INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS September 28, 2001 Board of Directors Costa Mesa Sanitary District 77 Fair Drive Costa Mesa, CA 92628 RE: PROPOSAL TO BEGIN PROJECT PROJECT 1112100 -169 TELEMETRY SYSTEM UPGRADE Dear Board of Directors: 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 (949) 546 -1192 FAX (949) 548-6516 The enclosed excerpt from the 2001 -2002 Capital Improvement Program report fully describes the project which is essentially an upgrade to the telemetry system. Telemetry is the relay of pumping station information from the stations to the communications headquarters. Problems at the station are detected by electrical impulses which cause. 800 MHz signals to be sent from the pumping station antennae to the communications receiver. Personnel at communications will then notify the field crews of the corresponding problem. In addition to detecting problems, the telemetry also collects information that is used in planning and design. However, the telemetry's most important feature is being the initial warning system for pumping station failure. And pumping station failure, without a quick response, will always result in a sewer spill. That is because pumping stations are needed in low lying areas where the effluent has to be pumped uphill so it can again flow by gravity. Because of the varying land formations in Costa Mesa, the District has 20 pumping stations. District Staff has already met with three vendors who can provide the needed upgrade to the telemetry system. Also enclosed is the independent engineer's review of the project by Norris Repke. Sincerely, Robin B. Hamers ® Printed on Recycled Paper. 'h �SPgAN174 0. 01 aa, aFe y Costa Mesa SanitarN Dist. rict I � A y�0RpOR At�O`�w Phone (714) 754 -5043 Fax (714) 432 -1436 Web Address wivu i.costa- mesa.ca.us Mailing Address P. O. Box 1200 Costa Mesa, CA 92628 -1200 Street Address 77 Fair Drive Costa Mesa, CA 92626 -6520 Board of Directors Arlene Schafer Greg ftibodside Art Perry James Ferryman Dan Wbrthington .0 - 41O Printed on Recycled Paper DRAFT REVIEW OF PROPOSED CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 2001 -2002 QOfESS /p y9 C11) cj w R m � C= EXP �TF OF C Al-%F � Prepared by: Robin B. Hamers Manager /District Engineer June 2001 PROJECT 1112100 -169 TELEMETRY SYSTEM UPGRADE In 1997 the District replaced the old Motorola Intrac 2000 telemetry system with a new Motorola 800 Mhz MOSCAD SCADA system. The telemetry system relays information from the 20 pumping station sites to central computers located in the City Communications building and at the Corporation Yard. The information includes the conditions whereby an alarm is triggered and an emergency response is necessary. These conditions include high water alarm, low water alarm, loss of power, moisture and heat sensing inside the pumps or tampering of the electrical panel. The telemetry system is the front line defense for preventing sewer spills due to pump station emergencies. The District has recently been experiencing problems gathering data from the stations. The preliminary consensus is that redesigning the software to utilize recent software advancements may solve the problem, however, there is a belief that the antennae at the outlying stations may need to be upgraded to more powerful units. Additionally, the computer hardware at the Corporation Yard is slow performing when compared to new computers. Step one of the project will be to determine absolutely whether the software or the antennae is the problem. This investigation will set the stage for the necessary modifications to the system. The District has already received two proposals for upgrading the software, and each proposal is approximately $30,000. Additional money is being reserved for antennae replacement, hardware upgrades, and contingencies. Total Project Appropriation = $50,000 ,i August 24, 2001 Robin B. Hamers, PE Manager/District Engineer Costa Mesa Sanitary District 234 E. 17`h Street, Suite 205 Costa Mesa, CA 92627 NORRIS • REPKE A Subsidiary of Westrian SUBJECT: - CAPITAL IMPROVEMENT PROGRAM REVIEW (2001 - 2002) Dear Rob: I have completed my review of the Districts 2001 — 2002 Capital Improvement Program (CIP) that you sent me on June 28, 2001. I have enclosed my independent review report as you requested. As usual, I found the CIP report to be very complete, containing adequate information for me to make my review. I appreciated getting the project maps for the two major construction projects, understanding the project and its intent was made easier with their use. I did have several questions /comments that are noted in my independent report, as shown below: • Project #149: A question that the reviewer has that may also be asked by others is, "is interest being accrued to the fund and if so what is the accrued amount ?" It might be of interest to indicate what the total valve of the fund is on an annual basis. Also, has a decision been made as to how long funds will be set aside; is there a dollar amount goal that the District is programming for? • Project #156: The reviewer has the same question identified in Project #149 above: "is interest being accrued to the fund and if so what is the accrued amount ?" It might be of interest to indicate what the total value of the fund is on an annual basis. • Project #159: The reviewer recognizes that the District Engineer prepares a report that defines the results of this project; however, it might be beneficial for future years to provide a very brief summary in the CIP report of the value of this type of work A brief indication of percentage of pipeline unchanged versus 460 North Tustin Avenue, Suite 230, Santa Ana, CA 92705 714 - 973 -2230 • Fax: 714- 973 -2263 • www.norrisrepke.com continued deterioration versus actual repairs would provide support for funding continuation. However, none of these items caused any concern that would cause me to not recommend overall approval of the report. Overall, I found the CIP report to be very concise, well defined, and complete. I applaud you and the District for continuing the funding for future sewer replacement and for miscellaneous work. The District's management and financial ability to provide these services continues to be an outstanding feature of the Districts overall operation. How is your study on the use of enzymes for odor and grease control going? I would hope that you and the District would consider publishing the results of your investigations. The District continues to be a forward thinking agency (it's varied involvement in recycling, large item pickup, medical /needle collection, etc.). I believe the District should receive the accolades that are due to it. Thank you for sending me the District's CD "Working For You ". It was great, plus I enjoyed seeing you all in it. Give my best to the Board and to the staff. I appreciate the opportunity to continue to work with you and to serve the District. Sincerely, Norris - Repke, Inc. Bruce D Mattern, PE, TE Senior Project Manager, Municipal Services X:\proj\NR0610017\C1P Review.doc ti Page 1 of 3 Independent Review Costa Mesa Sanitary District Capital Improvement Program Fiscal Year 2001-2002 ♦ Proiect 1112100 -149 / SINKING FUND FOR FUTURE SEWER REPLACEMENT This is the sixth year (project was initiated in the 1995 -96 fiscal year) that funds have been set aside for future replacement or reconstruction of sewer lines as they reach life expectancy. Funds were not set -aside in the 200 -2001 Fiscal Year due to budget constraints. Setting aside funds for future use now will benefit from the compounding of interest over time. The report indicates that the level of funding will be reviewed yearly and will depend on the necessity of other District needs. This year's program will add $125,000 to the fund for a total deposit of $1,145,000 exclusive of interest. • A question that the reviewer has that may also be asked by others is, "is interest being accrued to the fund and if so what is the accrued amount ?" It might be of interest to indicate what the total value of the fund is on an annual basis. Also, has a decision been made as to how long funds will be set aside; is there a dollar amount goal that the District is programming for? ♦ Proiect 1112100 -156 / EARTHQUAKE/MAJOR EMERGENCY SEWER RECONSTRUCTION FUND This year's allocation continues the funding established in 1997. The District's goal is to set aside $1,000,000 in the event of an earthquake or other major emergency. The reviewer concurs with the reasoning behind establishing this fund. As stated in the Fiscal Year 1999 -2000 review, other sources of f inding/reimbursement may be available (i.e., State, FEMA, etc.); however, these sources will probably not be timely nor is there a guarantee that full reimbursement will be available. It appears that the District continues to have the financial resources available, which will allow continuation of this fund without affecting other District operations nor cause an increase in fees. This fund, as does Project #149, will continue to benefit from compounding interest over time. With this year's allocation of $123,000, the total deposit into the Fund equals "$1,000,000. The fund is now at the Districts goal of $1,000,000. • The reviewer has the same question identified in Project #149 above: "is interest being accrued to the fund and if so what is the accrued amount ?" It might be of interest to indicate what the total value of the fund is on an annual basis. ♦ Proiect 1112100 -159 / TELEVISING SEWER LINES This year's project is part of an ongoing program to insure that the Districts' facilities are functioning properly. It is noted that with newer technology, the new cameras can rotate in place to view a joint, a crack or failed area from all angles. This will greatly enhance the decision making process. The engineering fees are higher than normal projects but since this requires proper selection of locations to be televised, monitoring the District's cleaning schedule, coupled with reviewing the tapes and NRI PROJECT 61-17 NORRIS REPKE Page 2 of 3 report preparation, they are acceptable. The benefits to the District provide for flexibility, an on -call contractor, and immediate response capability. • The reviewer recognizes that the District Engineer prepares a report that defines the results of this project; however, it might be beneficial for future years to provide a very brief summary in the CIP report of the value of this type of work. A brief indication of percentage of pipeline unchanged versus continued deterioration versus actual repairs would provide support for funding continuation. ♦ Proiect 1112100- 164 / MISCELLANEOUS SEWER WORK AND MANHOLE ADJUSTMENT This provides the funding for a continuing program to reimburse other agencies (Cities of Costa Mesa and Newport Beach, County of Orange and/or Orange County Sanitation Districts) for work that they either do or have done on District facilities. This includes the purchase of manhole rings and covers and for adjusting District sewer manholes to grade. The program has been expanded to include pumping station or small sewer line repairs that need to be handled immediately. Other agencies perform construction activities, which affect District facilities; i.e., raise or lower manholes to grade. Since it is the responsibility of the District for its own facilities, providing funds to reimburse other agencies is appropriate. The reviewer understands the benefit of programming to provide funding for pump station and small sewer line, and manhole repairs /adjustments when the need is found rather than waiting to include in a larger project. This project is supported by and has functioned with the efforts of previous Project 159 (Televising Sewer Lines) funding. This year's funding of $75,000 includes $25,000 for emergency repair work at the Victoria pump station Based on the data contained in the engineer's report, the funding amount appears reasonable. ♦ Proiect 1112100 -168 / TUSTIN PUMPING STATION REMODEL The original pump station was located in the intersection of Mesa Drive and Irvine Avenue. In 1983 the station was converted to a submersible operation with the electrical controls installed above ground behind the northwesterly curb return next to the Back Bay Shopping Center. The reviewer is very familiar with the original station and the safety concerns that resulted in the initial relocation. The County of Orange and the City of Newport Beach, based on a traffic study, propose to widen the Mesa / Irvine intersection to increase the traffic carrying capacity of the intersection. This intersection widening will require the westerly curb to be relocated and subsequently will affect the Tustin Pump Station. It is understood that the District requested the County and the City to consider an alternate design, one that would not affect the station but was unsuccessful. The District is reviewing the options of constructing a new pump vault behind the new westerly curb or relocating the station to the southwesterly curb. It appears from the map provided that the southwesterly location may provide better access. The final alternative will be selected during the preliminary design phase and would reflect the District's best interest. The estimated design, survey, geotechnical, construction engineering and construction management costs are 13% of the estimated construction cost. This is very reasonable, as 20% to 25% would be considered normal. NRI PROJECT 61-17 NORRIS REPKE r Page 3 of 3 ♦ Project 1112100 -169 / TELEMETRY SYSTEM UPGRADE Over the years the District has worked to improve it's sewer alarm and reporting system (the reviewer remembers when each station had to be manually checked seven days a week). In 1997 the District switched to a Motorola SCADA system. Recently the reporting system has had problems gathering data and the Corporation Yard computer is very slow compared to present day computers. Staff is not sure if the problem is related to the software or to the antennas at the outlying pump stations. This appropriation will allow for further study to determine if the problem is software or in the sending/receiving equipment. The appropriation provides appropriate funding, $30,000 for software upgrades with the remainder to cover antenna replacement costs and for other determined hardware upgrades. File: NRI PROJECT 61 -17 NORRIS REPKE