Agenda Packets - Board - 2001-08-14MP02 -010
CITY OF COSTA MESA
DEPARTMENT OF FINANCE
RC R. PUCKETT
INTEROFFICE MEMORANDUM DIREC OR OF FINANCE
1:
TO: SANITARY DISTRICT BOARD OF DIRECTORS
FROM: MARC R. PUCKETT, DISTRICT TREASURER .
COPY TO: DISTRICT STAFF
DATE: AUGUST 13, 2001
SUBJECT: 2001 -2002 PROJECTED LIQUID AND SOLID WASTE CHARGES.
FOR BOARD MEETING OF AUGUST 14, 2001
Please find attached the Engineer's report for proposed 2001 -2002 liquid waste collection charges and
the rate calculation for proposed 2001 -2002 solid waste collection charges, based upon the most current
occupancy report dated August 1.3, 2001 (copy attached). These documents will presented to you by the
District Manager at your August 14, 2001, board meeting.
If you have any questions or need additional information, do not hesitate to contact me directly.
MARCIR.PUCKETT
District Treasurer
Attachments
Total Flow 8836
Total Funds to be Collected:
Funds to be collected per category:
Existing Units/
Square Feet
Units:
2,559;;
Square Feet:
Use Type
Flow
Total Flow
Costa Mesa Sanitary District
Total Funds
Low
2280 /
ENGINEER'S REPORT
25.804%
x $
LIQUID WASTE
COLLECTION CHARGES
2000/01:
2812 /
8836 =
31.824%
x $
1,502,745 =
$ 478,234
Acres
1679 /
8836 =
Category
Flow
Ratio
Developed
Industrial
1936 /
- Low
1440
1.00
2280
= $ 329,251
Other
Medium
1775
1.23
1018
1,502,745
= $ 21,940
High/Trailers
3125
2.17
719
Commercial
2500
1.74
965
Industrial
3000
2.08
931
Other
200
0.14
920
Low
$ 387,768 /
16,490
= $
23.52
Flow /Acre
Low
25,559
1.00
x 2280 =
2280.00
2280
Medium
$ 285,552 / (
1.23
x 1018 =
1252.14
11.51
High/Trailers
Industrial
2.17
x 719 =
1560.23
2812
Commercial
1.74
x 965 =
1679.10
1679
Industrial
80.85
2.08
x 931 =
1936.48
1936
Other
0.14
x 920 =
128.80
129
Total Flow 8836
Total Funds to be Collected:
Funds to be collected per category:
Existing Units/
Square Feet
Units:
2,559;;
Square Feet:
Use Type
Flow
Total Flow
Total Funds
Low
2280 /
8836 =
25.804%
x $
1,502,745 =
$ 387,768
Medium /High
2812 /
8836 =
31.824%
x $
1,502,745 =
$ 478,234
Commercial
1679 /
8836 =
19.002%
x $
1,502,745 =
$ 285,552
Industrial
1936 /
8836 =
21.910 6.6
x $
1,502,745
= $ 329,251
Other
129 /
8836 =
1.460%
x $
1,502,745
= $ 21,940
8836
100.000%
$1,502,745
OPTION 1:
Use Type
Low
$ 387,768 /
16,490
= $
23.52
Medium /High
$ 478,234 /
25,559
= $
18.71
Commercial
$ 285,552 / (
24,813,219 /
1000 sq ft)
= $
11.51
Industrial
$ 329,251 / (
8,726,720 /
1000 sq ft)
= $
37.73
Other
$ 21,940 / (
271,382 /
1000 sq ft)
= $
80.85
$ 1,502,745
OPTION 2:
Use Type
Low
$ 379,599.80 =
16,490
x $
23.02
Medium /High
$ 452,905.48 =
25,559
x $
17.72
Commercial
$ 332,249.00 = (
24,813,219 /
1000 sq ft)
x $
13.39
Industrial
$ 344,181.84 = (
8,726,720 /
1000 sq ft)
x $
39.44
Other
$ 3,221.30 = (
271,382 /
1000 sq ft)
x $
11.87
$ 1,512,157.42
Over(Under)
$ 9,412.42
OPTION 3:
ype (5% increase)
Low
$ 398,563.30 =
16,490
x $
24.17
Medium /High
$ 475,652.99 =
25,559
x $
18.61
Commercial
$ 348,873.86 = (
24,813,219 /
1000 sq ft)
x $
14.06
Industrial
$ 361,373.48 = (
8,726,720 /
1000 sq ft)
x $
41.41
Other
$ 3,381.42 = (
271,382 /
1000 sq ft)
x $
12.46
$ 1,587,845.05
Units Serviced Annual Charge Funds to be Collected
SOLID WASTE COLLECTION CHARGES 20,985 @ $ 184.62
\
8113/01 C: \MYDOCS2\ASSESSMENTS\CMSD Rate Calc Engineer's Reportt 8- 10- 00.xls
SOLID WASTE
Operating Costs - Sanitation Dept.
COSTA MESA SANITARY DISTRICT
130,568
184,637
Trash Hauler Contract
RATE CALCULATION
1.515.956
2.076,482
-
SOLID WASTE COLLECTION
16,768
30.000
Recycling Contract
FISCAL YEAR COMPARISON
1.231,620
1.706,130
Sharps Program
10 MOS ACTUAL
2,697
3.500
FY 00/01
FY 00/01
FY 01102
REVENUES:
Telephone Book Recycling Program
11.000
14,443
Projected Solid Waste Charge 2000 -01 3.718.167
3.287,164
3.874.265
Taxes
62.100
51,890
128.950
Interest Earnings
231,200
86.420
135,000
Other Revenue
30.742
46.668
28.950
TOTAL REVENUES
4.042.209
3.472.141
4,167,165
EXPENDITURES:
District Management
20,000
13,293
Operating Costs - Sanitation Dept.
132.240
130,568
184,637
Trash Hauler Contract
2,026,679
1.515.956
2.076,482
Contract Code Enforcement
20,000
16,768
30.000
Recycling Contract
1.663,296
1.231,620
1.706,130
Sharps Program
6.000
2,697
3.500
Household Hazardous Waste Program
20,000
18,634
21.000
Telephone Book Recycling Program
11.000
14,443
15,000
Beverage Container Purchase Program
928
1.150
0
Large Item Pick -Up
7,000
7,457
8.000
Increase For Facility Acquisition
Direct Costs Subtotal
3.887.143
2.939.293
4.044.749
District Management
20,000
13,293
20.000
Board Members Meetings
10.000
8,895
17,500
Insurance
18.480
10,780
18,841
Memberships
2,250
1,952
7.875
Miscellaneous expense
2.625
160
2.750
Professional Svcs -Attny
22.500
8.900
25,000
Professional Svcs,
9,000
5.184
10,000
Auditing Svcs
2,275
1.750
2.300
Travel & Meetings
5.250
2,387
5,500
Public Education
4.750
3.567
4,750
Election Expenses
10,000
9.841
0
Transcription Services
4.000
1.873
4.400
Strategic Plan
5.000
2.265
2.500
Other Operating Costs
0
0
0
Non - Operating Exp - Other
1.000
302
1.000
Debt Serjice
0
0
284.251
Indirect Costs Subtotal
117.130
71,148
406.667
TOTAL EXPENDITURES
4.004,273
3.010.441
4.451.416
EXCESS (DEFICIENCY) OF REVENUES OVER
37.936
461.700
(284.251)
EXPENDITURES
Funds Required
Occupancy
Rate
2001 -2002 PRELIMINARY
PROJECTED SOLID WASTE CHARGES: 3,874,265 20.985 18.1 62
5.8 Increase
2000 -01 Solid Waste CHARGES: 3.691,722 21.156 174.50
(1) Fully Burdened Rate 4.158.516 20.985 198 17
13 6`i
5
TRASHRATE BRDWN
Formulas:
Hauler- Divide the new Trash Hauler Contract rate by total occupancy =Year amount
Divide the year total 12 =Month amount
Recycler- two ways to get this total
A. Divide the base rate from the CR Transfer rate by total occupancy.
B. Divide the total budget(CR Transfer) by the total occupancy. Divide the
transfer rate into the base rate and multiply that % by the outcome of the
first action. The other half of the % multiply by the outcome of the first
----- action.This will provide the answer to the Recycler and the Landfill.
Landfill -CR Transfer and take the outcome from multiplying the landfill fee by 11 (landfill
fee X 50 %= and this total divide by the total occupancy.
Administrative= is what's leftover.
6
COSTA MESA SANITARY DISTRICT
TRASH RATE BREAKDOWN
Fiscal Year 2001 -2002
S 184.62/YEAR
S 15.39 /MONTH
98.95
Hauler
8.25
62.62
Recycler
5.22
18.68
Landfill
1.56
4.37
Administrative
0.36
Formulas:
Hauler- Divide the new Trash Hauler Contract rate by total occupancy =Year amount
Divide the year total 12 =Month amount
Recycler- two ways to get this total
A. Divide the base rate from the CR Transfer rate by total occupancy.
B. Divide the total budget(CR Transfer) by the total occupancy. Divide the
transfer rate into the base rate and multiply that % by the outcome of the
first action. The other half of the % multiply by the outcome of the first
----- action.This will provide the answer to the Recycler and the Landfill.
Landfill -CR Transfer and take the outcome from multiplying the landfill fee by 11 (landfill
fee X 50 %= and this total divide by the total occupancy.
Administrative= is what's leftover.
6
LIQUID WASTE
COSTA MESA SANITARY DISTRICT
RATE CALCULATION
LIQUID WASTE COLLECTION
FISCAL YEAR COMPARISON
District Management
20.000
10 N10S ACTUAL
20,000
Board Members Meetings
FY 00/01
FY 00%01
FY 01102
REVENUES:
18,480
10.780
18.841
Projected Liquid Charge 2000 -01
1,487.866
1,273.985
1,502,745
Interest Earnings
108,800
261,242
205.000
Taxes
62.100
51,890
0
Other Revenue
29.414
129,301
32.550
TOTAL REVENUES
1.688,180
1,716,417
1.740,295
EXPENDITURES:
5.250
2,622
5,500
Operating Costs - Sanitation Dept. City Budget
824,370
748.014
857,603
Contract Code Enforcement
0
0
8,000
Repair & Maintenance
30,000
4,922
30,000
District Engineer - Retainer
13,200
13.200
14.400
District Engineer - Engineering Services
105.000
71,728
120,000
Increase for Facility Acquisition
0
0
0
Capital Improvement Projects
0
0
0
Direct Costs Subtotal
972.570
837,864
1,030.003
District Management
20.000
13,293
20,000
Board Members Meetings
10.000
8.540
17,500
Insurance
18,480
10.780
18.841
Dues - Memberships
2.250
1,952
7,875
Miscellaneous expense- Community Promotion
2.625
615
2,750
Professional Svcs -Attny
22.500
8,900
25.000
Professional Svcs
9,000
5,185
10,000
Auditing Services
2.275
1,750
2,300
Travel & Meetings
5.250
2,622
5,500
Public Education
4,750
2,034
4,750
Election Expenses (Legal Notices)
10.000
9.841
0
Strategic Plan
5,000
2,265
2.500
Transcription Services
4.000
1,873
4,400
Other Operating Exp
0
1.802
0
Non - Operating Exp - Other(Contributions)
1,000
76
1.000
Indirect Costs Subtotal
117,130
71,527
122,416
TOTAL EXPENDITURES
1.089,700
909,391
1,152,419
EXCESS(DEFICIENCY) OF REVENUE
598,480
807,027
587,876
OVER EXPENDITURES FROM OPERATONS
2001 -2002 PRELIMINARY
PROJECTED SEWER CHARGES:
RATE
ASSMT UNIT
Single Family
23.25
Dwelling
Multi /Mobile Homes
17.90
Dwelling
Commercial
13.52
1.000 sq ft.
Industrial
39.83
1.000 sq, ft.
Other
11.99
'1.000 sq ft.
'Projected 191. Increase
2000 -01 SEWER CHARGES:
Single Family
23.02
Dwelling
MultilMobile Homes
17 72
Dwelling
Commercial
13,39
11.000 sq. ft.
Industrial
39.4.1
1 .000 sq. ft
Other
11.87
1.000 sq. ft.
7
Trashrate
COSTA MESA DISPOSAL Rate Calculation
CONSUMER PRICE INDEX(LOS ANGELES /RIVERSIDE, ORANGE AREA) INCREASE
Index as of May. 2000 171.1
Index as of April, 2001 176.6
Occupancy as of May, 2001 20,985
(occupancy total per Tom)
Percentage increase (176.6- 171.1)/171.1 =3.21
Maximum increase 3%
Basic Rate Calculation
Last Year's Basic Rate (Sec. IV)= 7.9787 per occupancy
New Basic Rate = 7:9787x3.00% 0.2394
Effective July 1, 2001, the rate shall be: 8.2181
2,019,551.76
8.2181X20,985X12= 2,069,481.94
Large Item Pickup Landfill Charges + 7,000.00
S 2,076,481.94
Budget Amount S 2,076,482
8
NOTICE OF PUBLIC HEARING
Please be advised that a public hearing will be held by
the Costa Mesa Sanitary District on August 14, 2001, at
6:00 p.m, in the City of Costa Mesa Council Chambers,
77 Fair Drive, Costa Mesa, California, to consider any
protests to the proposed increase of the Sanitary
District's sewer collection and trash collection rates
charged at your property. All residences and
businesses within the District receive sewer service
from the District, while the District collects trash only
from residences utilizing curbside service (NOT bin or
dumpster service).
BASIS AND REASON FOR INCREASE
The present sewer collection and trash collection rates
need to be increased to cover the annual CPI, inflation,
and rising energy costs associated with each program.
The sewer collection rates have not increased in eight
(8) years and none of the proposed trash collection
increase is associated with providing each residence
with standardized trash containers. The containers are
being provided at no charge.
l
The existing and proposed yearly rates
are as follows:
AY i
EXISTING PROPOSED
SFR S 23.02 S24.17
MFR S 17.72 S 18.61
Comm. 513.3911000 sf
S 14.06/1000 sf
Ind. S 39.4411000 sf
$ 41.4111000 sf
Other S 11.8711000 sf
S 12.4611000 sf
EXISTING PROPOSED
$ 174.50 $ 184.62
FOR FURTHER INFORMATION, PLEASE
CONTACT THE ASSISTANT MANAGER AT
(714) 754 -5043
OCCUPANT EXEMPT
CODE CLASS
C - Commercial
C2
D2
N2
GROUP TOTAI. =
E - Exempt
C2
C3
D3
N2
N3
VL
GROUP TOTAL =
1 - Industrial
C2
C3
GROUP TOTAL =
N11 - Multiple Fancily Dwelling
CITY OF COSTA MESA
August 13, 2001
OCCUPANT CODE /EXEMPT CLASS
REPORT
SD occp_code_grand_total.rpt
SANITARY DISTRICT SYSTEM
NO. OF PICK -UP
TRASII
BUILDING
SEWER
PARCEL UNIT
ASSESSMENT
AREA
ASSESSMENT
1,431 0.00
$0.00
24,303,029.00
$341,700.59
29 0.00
$0.00
418,658.00
$5,886.33
4 0.00
$0.00
91,532.00
$1,286.94
1,464 0.00
$0.00
24,813,219.00
$348,873.86
243 0.00
$0.00
24,342.00
$303.30
708 0.00
$0.00
53,450.00
$0.00
19 0.00
$0:00
0.00
$0.00
87 0.00
$0.00
193,590.00
$2,412.13
1 0.00
$0.00
0.00
$0.00
3 9.00
$0.00
0.00
$0.00
1,061 9.00
$0.00
271,382.00
$2,715.43
758 0.00
$0.00
8,710,970.00
$360,721.27
2 0.00
$0.00
15,750.00
$0.00
760 0.00
$0.00
8,726,720.00
$360,721.27
CITY OF COSTA MESA
OCCUPANT CODE /EXEMPT CLASS REPORT
SANITARY DISTRICT SYSTEM
August 13, 2001
SD_occp_codc_grand_total.rpt
OCCUPAN'r EXEMPT
NO. OF
PICK -UP
TRASH
BUILDING
SEWER
CODE CLASS
PARCEL
UNIT
ASSESSMENT
AREA
ASSESSMENT
1,989
4,930.00
$910,176.60
0.00
$91,747.30
1
4.00
$738.48
0.00
$74.44
C 1
184
506.00
$93,417.72
0.00
$9,416.66
C2
3,187
18,540.00
$0.00
7,862.00
$345,029.41
C3
1
296.00
$0.00
0.00
$0.00
DI
112
287.00
$52,985.94
0.00
$5,341.07
D2
126
818.00
$0.00
0.00
$15,222.98
N2
68
120.00
$0.00
0.00
$2,233.20
GROUP TOTAL =
5,668
25,501.00
$1,057,318:74
7,862.00
$469,065.06
S - Single Family Dwelling
14,091
14,091.00
$2,601,480.42
0.00
$340,579.47
1
1.00
$184.62
0.00
$24.17
C 1
258
262.00
$48,370.44
0.00
$6,332.54
C2
789
789.00
$0.00
0.00
$19,070.13
D1
848
850.00
$156,927.00
0.00
$20,544.50
D2
13
13.00
$0.00
0.00
$314.21
N2
490
490.00
$0.00
0.00
$11,843.30
2
CITY OF COSTA MESA
OCCUPANT CODE /EXEMPT CLASS REPORT
SANITARY DISTRICT SYSTEM
AUbUSt 13, 2001
SD_occp_codc_grand_total.rpt
OCCUPANT EXEMPT
NO. Or
PICK -UP
TRASH
BUILDING
SEfiBR
CODE CLASS
PARCEL
UNIT
ASSESSMENT
AREA
ASSESSMENT
CROUP TOTAL =
16,490
16,496.00
$2,806,962.48
0.00
$398,708.32
T - Trailer
C1
1
105.00
$19,385.10
0.00
$1,860.60
C2
115
1,118.00
$0.00
0.00
$19,810.96
GROUP TOTAL =
116
1,223.00
$19,385.10
0.00
$21,671.56
GRAND TOTAL =
25,559
43,229.00
$3,883,666.32
33,819,183.00
$1,601,755.49
3