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Agenda Packets - Board - 2001-07-12i SpSt. NIrA V. ti j • I f ... pp ycORPORATE�,� i COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting July 12, 2001 Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to five minutes. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714)754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). RECOMMENDED ACTION ✓` I. CALL TO ORDER —6:00 p.m. -Conference Room 5A I. PLEDGE OF ALLEGIANCE Ill. INVOCATION i IV. ROLL CALL A. ANNUAL CPI INCREASE PER AGREEMENT 1. Costa Mesa Disposal Approve 2. CR Transfer Approve VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Study Session — June 7, 2001 Approve 2. Recycling Committee Meeting — June 14, 2001 Approve 3. Regular Meeting — June 14, 2001 Approve 4. Special Meeting — June 19, 2001 Approve COSTA MESA SANITARY DISTRICT July 12, 2001 AGENDA Page 2 RECOMMENDED ACTION Reports Manager's Reports 5. Refunds No Refunds 6. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for July 2001 7. Recycling Reports (a) Waste Diversion Report — May 2001 Receive and File (b) Waste Diversion Report — June 2001 Receive and File (c) Contract Payment to CR Transfer for recycling Approve services and disposal for June 2001 Engineer's Reports 8. Project Status Report Receive and File ® Treasurer's Reports 9. Financial Report as of June 30, 2001 Accept Report 10. Report of Monies on Deposit as of June 30, 2001 Accept Report 11. Warrant Register for July 2001 in the amount of $427,753.98 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VII. WRITTEN COMMUNICATIONS ;/VIII. PUBLIC COMMENTS IX. MANAGER'S REPORTS A. Recycling Committee 1. Standardized Container Program a) Progress Report Consider 2. City of Costa Mesa Programs • a) Curbside Trash Collection Consider 3. Large Item Collection Program cC).mi�i -�s �r�(r ,t� Accept Report /4. Mini - Telephone Book Recycling Program (Yellow Pages) Accept Report COSTA MESA SANITARY DISTRICT July 12, 2001 AGENDA Page 3 0 RECOMMENDED ACTION B. Anti - Scavenging and Screening of Trash Containers Consider Enforcement Reports ;/ C. CMSD Strategic Plan X1. Review of First Year Action Items V� tea) Item 4.1 — Public Outreach Program a I ropy � vNE'Px (1) District's Preparedness for Rolling Blackouts (, ') C f 1�i 7'f �-. jy►1MOL SD Consider Report /D. b) Item 5.1 - ice Staffing "Sewage Update Orange County Grand Jury Report Spills, Beach Closures - Trouble in Paradise" A- Coalition Meeting at Orange County Sanitation District T06c' -Se UP_ Follow -up Action XE. Costa Mesa Disposal Field Update of Occupancy Report Accept Report X. ENGINEER'S REPORTS /A. Emergency Work � / 1. Victoria Street Pump Station Ratify Actions by Manager f B. Low Flow Diversion Program Accept Report KC. Standard Pacific Development/Adams and Mesa Verde - Accept Easements Dedication of Sewer Easements ✓D. John Wayne Airport — Request for Sewer Service A- Proposed Sewer Easement at 3184 Airway Avenue Accept Easement XI. /TREASURER'S REPORTS ./ A. Standardized Container Program 1. Resolution No. 2001 -648 — Authorizing the Execution and Delivery Adopt Resolution of a Lease With Option to Purchase, and Authorizing Certain Actions /B. in Connection Therewith Integrated Waste Management Department 1999 -2000 Annual Report Review Report 0 /C. Investment Oversight Committee Meeting — July 12, 2001 Accept Report /D. Payroll Due Dates Accept Report COSTA MESA SANITARY DISTRICT AGENDA XII. ATTORNEY'S REPORTS /A. Cornwell Group vs. Costa Mesa Sanitary District, Et Al XIII. LOCAL MEETINGS /A. Independent Special Districts of Orange County (ISDOC) A. Local Agency Formation Commission (LAFCO) LSQVV01 C. Costa Mesa Chamber of Commerce V ✓D. Orange County Sanitation District Sri -khTcr 1. Regular Meeting — June 27, 2001 2. Monthly Board Letter Update ,E. Santa Ana River Flood Protection Agency 1. Meeting — June 28, 2001 ✓F. Water Advisory Committee of Orange County (WACO) L11 EXffE _ vw�t C 0 /G. Orange County Council of Governments ( CCOG S H. CSDA 1. 2001 CSDA Distinguished Awards 7-A-- S 16 a0 XIV. OLD BUSINESS A. Revised Regular Meeting Date and Public Hearing in August 2001 XV. NEW BUSINESS XVI. ORAL COMMUNICATIONS XVII. ADJOURNMENT July 12, 2001 Page 4 RECOMMENDED ACTION Accept Report Consider Consider Consider Consider Consider Consider Table Consider Review Dates ��SpgANllq,��' O f 'a COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting July 12, 2001 1. CALL TO ORDER —6:00 p.m. - Conference Room 5A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. ANNUAL CPI INCREASE PER AGREEMENT 1. Costa Mesa Disposal 2. CR Transfer (CA& 1 CO2) VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute'Approval 1. Study Session — June 7, 2001 2. Recycling Committee Meeting — June 12, 2001 3. Regular Meeting — June 14, 2001 t k' h k � �', � � • RECOMMENDED ACTION Approve Approve Approve Approve Approve . 3 COSTA MESA SANITARY DISTRICT July 12, :2001 , AGENDA Page 2 RECONEWENDED rik s ACTION 4. Special Meeting — June 19, 2001 Approve Reports Manager's Reports 5. Refunds No Refunds 6. Occupancy Report and payment to CostaWesa Disposal Approve for trash collection services for July 2001 7. Recycling Reports (a) Waste Diversion Report — Junl 2001 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for June 2001 Engineer's Reports 8. Project Status Report Receive and File Treasurer's Reports 9. Financial Report as of June 30, 2001 Accept Report 10. Report of Monies on Deposit as of June 30, 2001 Accept Report 11. Warrant Register for July 2001 in the amount of $ Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR ----------------------------- ------- --------- VII. WRITTEN COMMUNICATIONS VIII. PUBLIC COMMENTS IX. MANAGER'S REPORTS A. Recycling Committee fi 1. Standardized Container Program a) Progress Report Consider �Xwc_ bivoic£ S'S v _14q � �'+� A&4f_ / gA41 UICI �iti� (I U U 2. City of Costa Mesa Programs a) Curbside Trash Collection Consider B. Anti- Scavenging and Screening of Trash Containers f Consider Enforcement Reports1� .. Ale COSTA MESA-SANITARY DISTRICT AGENDA C. CMSD Strategic Plan . 1. Review of First Year Action Items a) Item 4.1 — Public Outreach Program (1) District's Preparedness for Rolling Blackouts (2) Costa Mesa Sanitary District's "Working for You" Video 6 N,W' . July 12, 2001 Page 3 RECONEVI)ENDED ACTION Consider Report Consider Distribution List b) Item 5.1 - Office Staffing Zt, ��rsa��y�( Update D. Orange County Grand Jury Report "Sewage Spills, Tivt�nct�ra'tr . -� oiivs�/J£= c�+�o Beach Closures - Trouble in Paradise" i ftizwfL anAAVt,urs. IYT FFN H44' P rAOWAI . 1. Cpo�alition Meeting at Orange County Sanitation District TJ8# Follow -up Action E. Costa Mesa Disposal Field Update of Occupancy Report G(JV Accept Report X. ENGINEER'S REPORTS A. Emergency Work 1. Victoria Street Pump Station Nev Val vQ- (&W uv , Ratify Actions by Manager B. Low Flow Diversion Program --> looa , C N e i net�,�,� el-- C. Standard Pacific Development/Adams and Mesa Verde - Accept Easements Dedication of Sewer Easements ( 3pIos, (-0A,0 s'k0N% of ,4r P94V4� fRioj ib «O D. John Wayne Airport — Request for Sewer Service Gkrsvo S�Wi R bPNB FRem 1. Proposed Sewer Easement at 318 Airway Avenue Accept Easement XI. TREASURER'S REPORTS era 3A,�0 A. Standardized Container Program 1. Financing Plan B. Integrated Waste Management Department 1999 -2000 Annual Report C. Investment Oversight Committee Meeting — July 12, 2001 XII. ATTORNEY'S REPORTS Approve Plan Review Report Accept Report COSTA MESA SANITARY DISTRICTS ,K= July-12,2001 i'! �' AGENDA i' �I�i�`' ' Page . 4 _ RECOMMENDED ACTION XIII. LOCAL MEETINGS A. Independent Special Districts of Orange County (ISDOC) ��as'i dew B. Local Agency Formation Commission (LAFCO) C. Costa Mesa Chamber of Commerce D. Orange County Sanitation District - 1. Regular Meeting — June 27, 2001 2. Monthly Board Letter,Update E. Water Advisory Committee of Orange County (WACO) F. Orange County Council of Governments (OCCOG) G. CSDA XIV. OLD BUSINESS a , A. Revised Regular Meeting Date and Public Hearing in August 2001 XV. NEW BUSINESS XVI. ORAL COMMUNICATIONS XVII. ADJOURNMENT AIM S6n/�SL3tF IR1ryJ£.Nc£ Js v4�,st/iy sm Rog cw- i2ur or ova /C f!oAtjwtLL° F6L,0XA1Gi QM15 ill 37UPI E TPE x 'TiU Consider Consider Consider Consider Consider Table Consider Review Dates ,7 MP02 -002 CITY OF COSTA MESA DEPARTMENT OF FINANCE ARC R. PUCKETT INTEROFFICE MEMORANDUM DIREC OR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER DATE: JULY 6, 2001 SUBJECT: CPI ADJUSTMENT — COSTA MESA DISPOSAL FOR BOARD MEETING OF JULY 12, 2001 Per the District's contract with Costa Mesa Disposal, the basic rate paid to Costa Mesa Disposal is adjusted annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. The new rate becomes effective July I" each year. The attached compensation calculation reflects the basic rate increase, which is scheduled to take effect retroactive to July 1, 2001, based on the contractual formula for determining annual rate increases with Costa Mesa Disposal. Staff has calculated the 12 -month CPI as of May, 2001 to be 3.74 %. However, the maximum annual increase is contractually limited to 3.00 %. A 3.00% rate increase will increase the District's monthly rate per occupancy payable to Costa Mesa Disposal as follows: 2000 -01 Trash rate per occupancy 2001 -02 Rate adjustment based on May 2001 CPI 2001 -02 Trash rate per occupancy Effective July, 2001 MARC A. PUCKETT District Treasurer Attachments $ 7.9787 0.2394 $ 8.2181 T • Trashrate COSTA MESA DISPOSAL Rate Calculation CONSUMER PRICE INDEX(LOS ANGELES /RIVERSIDE, ORANGE AREA) INCREASE Index as of May, 2000 Index as of May, 2001 Occupancy as of May, 2001 (occupancy total per Tom) Percentage increase ' Maximum increase 3% Basic Rate Calculation: Last Year's Basic Rate (Sec. IV)= New Basic Rate = 7.9787x3.00% 171.1 177.5 20,985 (177.5- 171.1)/171.1= 3.74 % - 7.9787 peroccupancy 0.2394 Effective July 1, 2001, the rate shall be: 8.2181 • 8.2181X20,985X12= 2,069,481.94 Large Item Pickup Landfill Charges + 7,000.00 $ 2,076,481.94 Budget Amount $ 2,076,482 • 2 This card is available on the Internet on the day of publication at http: / /www.bls.gov/ special. requests tsanfrancisco /paeldst.htw. This card is also available on our FAX - ON- DEMAND service. To obtain a copy, call 415- 975 -4567. When asked for a document number, enter 9100. Prior months are also on the FAX -ON- DEMAND system, to receive a copy of April 2001, enter 9102, March 2001, enter 9103, February 2001, enter 9102, January 2001, enter 9101, December 2000, enter 9112, etc. MONTHLY DATA CONSUMER PRICE INDEXES PACIFIC CITIES AND U. S. CITY AVERAGE ALL ITEMS INDEXES (1982 -84 =100 unless otherwise noted) NAY.20D1 ALL URBAN CONSUMERS PERCENT CHANGE Year 1 Month INDEXES ending ending MAY APR. MAY. APR. MAY. MAY 2000 2001 2001 2001 2001 2001 U. S. City Average ............... 171.5r 176.9 177.7 3.3 3.6 (1967= 100) .................. 513.6r 529.9 532.2 - - Los Angeles- Riverside- Orange Co.. 171.1 176.6 177.5 3.5 3.7 (1967= 100) .................. 505.5r 521.7 524.4 - - West ............................ 174.Or 180.4 181.3 3.9 4.2 (Dec. 1977 = 100) .......... 281.2 291.6 293.0 - - West - A * ........................ 175.5r 182.5 183.4 4.2 4.5 (Dec. 1977 = 100) .......... 286.1 297.6 299.1 - - West - B /C* *(Dec. 1996= 100) ..... 107.3 110.6 111.1 3.2 3.5 Year INDEXES ending BI- MONTHLY DATA APR. FEB. APR. FEB. APR. 2000 2001 2001 2001 2001 San Francisco - Oakland -San Jose....... 178.7r 187.9 189.1 6.5 5.8 (1967 =100).. 549.3r 577.6 581.3 - - Seattle- Tacoma - Bremerton ............. 177.8r 184.0 184.2 4.5 3.6 (1967 =100) ..................... 542.Or 560.9 561.7 - - 0.5 0.5 0.5 0.5 URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE Year 1 Month INDEXES ending ending MAY APR. MAY APR. MAY MAY 2000 2001 2001 2001 2001 2001 168.2r 501.1r 164.4 485.9r 169.6 272.9 169.4r 274.2r 173.5 174.4 516.7 519.4 169.6 170.5 501.3 503.9 175.8 176.7 282.8 284.2 176.0 177.0 284.9 286.6 0.5 1 107.1 110.4 110.9 1 3.3 3.7 0.5 3.4 3.7 0.5 3.8 4.2 0.5 4.1 4.5 0.6 3.1 3.5 0.5 2 Monthal Year ending INDEXES ending APR. I APR. FEB. APR. FEB. APR. 2001 1 2000 2001 2001 2001 2001 2 Months ending APR. 2001 0.6 174.9r 183.5 184.9 6.3 5.7 0.8 532.5r 558.8 562.9 - - - 0.1 173.3r 179.2 179.4 4.4 3.5 0.1 - 513.9r 531.7 532.0 - - - *size classes: A = 1,500,000 population and over, * *B /C - less than 1,500,000 population. Dash ( -)= Not Available r = Revised Release date June 15, 2001. The next monthly and bi- monthly release date is scheduled for July 18, 2001. For more information call (415) 975 -4350. Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 Honolulu (808) 541 -2808 Portland (503) 326 -2081 San Francisco (415) 975 -4350 Cam' 4�'OyTIA M(cs9r •. CITY OF COSTA MESA DEPARTMENT OF FINANCE INTEROFFICE MEMORANDUM TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER DATE: JULY 6, 2001 SUBJECT:- CPI ADJUSTMENT — CR TRANSFER, INC. MP02 -003 MARC R. PUCKETT DIRECTOR OF FINANCE FOR BOARD MEETING OF JULY 12, 2001 Per the District's contract with CR Transfer, Inc., the basic rate paid to CR Transfer, Inc. is adjust annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12- month period ending in May of each year. The new rate becomes effective July Is' each year. The attached compensation calculation reflects the basic rate increase, which is scheduled to take effect retroactive to July 1, 2001 based on the contractual formula for determining annual rate increases with CR Transfer, Inc. Staff has calculated the 12 -month CPI as of May, 2001 to be 3.74 %. However, the maximum annual increase is contractually limited to 3.00 %. A 3.00% rate increase will amount to a $1.08 per ton increase. There were no additional increases in the transfer rate this year due to waste diversion percentage increases. Application of the diversion percentage to the $22 per ton landfill fee results in no increases in the transfer rate. The net result is an increase of $1.08 in the transfer rate as noted below. Increase / (Decrease) 2001 -02 2000 -01 Amount Percent Basic rate $ 37.00 $ 35.92 $ 1.08 3.00% Landfill fee 11.00 11.00 0.00 0.00 Transfer rate 48.00 46.92 $ 1.08 2.30% •MARC R. PUCKETT District Treasurer Attachments • COSTA MESA SANITARY DISTRICT Rate Calculation for CR Transfer, Inc. Fiscal Year 2001 -2002 2000 -01 Year Base Rate $35.92 2000 -01 Diversion % 50.00% Base Rate 2001 -02 Diversion % 50.00% Landfill Rate 2000 -01 Landfill Fee(per Ton) $22.00 2001 -02 Landfill Fee(per Ton) $22.00 Transfer Rate CPI as of May, 2000 171.1 CPI as of May, 2001 177.5 CPI ( 177.5 - 171.1) / 171.1 = 3.74% 2001 -02 $35.92 CPI 3.74% 183.17 1.34 Per Ton Increase 1.34 Contractual Requirements • Fiscal Year Beginning Required Diversion 2,792.12 214.58 JULY 01 156.49 1995 1996 1997 1998 1999 2000 2001 2002 25.00% 30.00% 30.00% 37.50% 50.00% 50.00% 50.00% 50.00% 2000 -2001 FISCAL YEAR TONNAGE July August September October November December ® January February 2,857.80 2,973.01 2,623.83 2,721.17 2,733.22 2,604.17 2,861.63 2,336.31 2001 -2002 2000 -2001 Increase(Decrease) % 37.00 35.92 1.08 3.00% 11.00 11.00 0.00 0.00 48.00 46.92 1.08 2.3% 2001 -2002 Landfill Fee @ $22.00 x 50.00% = 11.00 2000 -2001 Landfill Fee @ $22.00 x 50.00%= 11.00 Base Compensation per ton of waste 3,045.64 231.83 3,204.84 183.17 2,807.00 delivered to CRT (excluding landfill fees) 2,897.66 202.29 2,935.51 187.95 2,792.12 214.58 CPI 156.49 2,492.80 Not to exceed 3% $18.92 $18.92 + 3% (18.92)= ('0.03000 x 18.92) 18.92 = 19.49 Previous Base + CPI (0.01547 x 19.49) 19.49 = 19.79 Previous Base + CPI (0.01270 x .19.79) 19.79 = 20.04 Previous Base + CPI + $6.92 per ton (0.01442 x 20.04) 20.04 = 27.31 Previous Base + CPI + $6.92 per ton (0.02402 x 27.31) 27.31 = 34.89 Previous Base + CPI (0.02948 x 34.89) 34.89 = 35.92 Previous Base + CPI (0.03000 x 35.92) 35.92 = 37.00 Previous Base + Renegotiated CPI 187.84 3,045.64 231.83 3,204.84 183.17 2,807.00 176.49 2,897.66 202.29 2,935.51 187.95 2,792.12 214.58 3,076.21 156.49 2,492.80 2 March April May June 2000' 2,813.49 2,733.14 2,985.50 3,083.80 Total Tonnage 35,633.45 Avg. Per Month 2,969.45 'Based on June of 2000 total COSTA MESA SANITARY DISTRICT Rate Calculation for CR Transfer, Inc. Fiscal Year 2001 -2002 183.41 2,996.90 146.84 2,879.98 240.34 3,225.84 195.15 3,278.95 TOTAL 35,633.45 Total x Base Rate = 35,633.45x37.00 = 1,318,437.65 Total x Landfill Fee = 35,633.45x11.00 = 391,967.95 Total $ 1,710,405.60 Total Budget= $ 1,710,406 • • • 3 0 0 0 ..1 This card is available on the Internet on the day of publication at htti): / /www.bis.gov /st)ecial.regues is /sanfrancisco /pachist.htii This card is also available on our FAX - ON- DEMAND service. To obtain a copy, call 415- 975 -4567. When asked for a document number, enter 9100. Prior months are also on the FAX -ON- DEMAND system, to receive a copy of April 2001, enter 9102, March 2001, enter 9103, February: 2001, enter 9102, January 2001, enter 9101, December 2000, enter 9111, etc. CONSUMER PRICE INDEXES PACIFIC CITIES AND U. S. CITY AVERAGE -P ALL ITEMS INDEXES (1982 -84 =100 unless otherwise noted) MAY 2001 ALL URBAN CONSUMERS URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE PERCENT CHANGE Year 1 Month I Year 1 Month INDEXES ending ending INDEXES ending ending MONTHLY DATA MAY APR. MAY. APR. MAY. MAY MAY APR. MAY APR. MAY MAY 2000 2001 2001 2001 2001 2001 2000 2001 2001 2001 2001 2001 U. S. City Average ............... 171.5r 176.9 177.7 I 3.3 3.6 0.5 1 168.2r 173.5 174.4 3.3 3.7 0.5 (1967= 100) .................. 513.6r 529.9 532.2 - - 501.1r 516.7 519.4 - - - Los Angeles- Riverside - Orange Co.. 171.1 176.6 177.5 3.5 3.7 0.5 1 164.4 169.6 170.5 3.4 3.7 0.5 (1967= 100) .................. 505.5r 521.7 524.4 - - - 485.9r 501.3 503.9 - - - West ............................ 174.Or 180.4 181.3 3.9 4.2 0.5 169.6 175.8 176.7 3.8 4.2 0.5 (Dec. 1977 = 100) .......... 281.2 291.6 293.0 - - - 272.9 282.8 284.2 - - - West - A * ....................... 175.5r 182.5 183.4 4.2 4.5 0.5 1 169.4r 176.0 177.0 4.1 4.5 0.6 (Dec. 1977 = 100) .......... 286.1 297.6 299.1 - - - I 274.2r 284.9 286.6 - - - West - B /C* *(Dec. 1996 =100) ..... 107.3 110.6 111.1 3.2 3.5 0.5 I 107.1 110.4 110.9 3.1 3.5 0.5 Year 2 Monthal Year 2 Months INDEXES ending ending INDEXES ending ending BI- MONTHLY DATA APR. FEB. APR. FEB. APR. APR. APR. FEB. APR. FEB. APR. APR. 2000 2001 2001 2001 2001 2001 1 2000 2001 2001 2001 2001 2001 San Francisco - Oakland -San Jose....... 178.7r 187.9 189.1 6.5 5.8 0.6 174.9r 183.5 184.9 6.3 5.7 0.8 (1967= 100) ..................... 549.3r 577.6 581.3 - - - I 532.5r 558.8 562.9 - - - Seattle- Tacoma- Bremerton ............. 177.8r 184.0 184.2 4.5 3.6 0.1 1 173.3r 179.2 179.4 4.4 3.5 0.1 (1967 =100) ..................... 542.0r 560.9 561.7 - - - I 513.9r 531.7 532.0 - - - *Size classes: A = 1,500,000 population and aver, * *B /C - less than 1,500,000 population. Dash ( -)= Not Available r = Revised Release date June 15, 2001. The next monthly and bi- monthly release date is scheduled for July 18, 2001. For more information call (415) 975 -4350. Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 Honolulu (808) 541 -2808 Portland (503) 326 -2081 San Francisco (415) 975 -4350 -P • COSTA MESA SANITARY DISTRICT MINUTES OF STUDY SESSION JUNE 7, 2001 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Study Session on June 7, 2001 at 4:00 p.m., in Conference Room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Alan Burns, District Counsel Others Present: Grace Camacho, Costa Mesa Breeze Topics discussed at the Study Session were the 2001 -2002 Budget and the 2001 -2002 Statement of Investment Policy. Preliminary Trash and Sewer Rates for 2001 -2002 were also reviewed. Discussion ensued on the necessity to increase rates for fiscal year 2001 -2002. The Board will convene at its regular meeting date on June 14, 2001 to approve the Budget and Investment Policy for fiscal year 2001 -2002. No action was taken by the Board of Directors. Secretary President Ll COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING JUNE 14, 2001 The Costa Mesa Sanitary District Recycling Committee met at 9 :30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Dan Worthington Staff Present: Rob Hamers, Tom Fauth, Joan Revak PUBLIC OUTREACH PROGRAM A. CMSD NEWSLETTER FREQUENCY Ms. Revak reported the cost of mailing the Spring 2001 CMSD Newsletter was $4,973.40 broken down as follows: COSTS NEWSLETTER Graphics /Printing Material $408.16 OCDM Marketing (Affix labels & deliver to Post Office) $1,285.28 Postage $3,279.96 Total $4,973.40 Discussion ensued on the frequency of Newsletter production. B. PUBLIC SERVICES EMERGENCY EXPO - MAY 20, 2001 Mr. Fauth reported the annual City of Costa Mesa Public Services Emergency Expo took place on Sunday, May 20, 2001 from 11:00 a.m. to 3:00 p.m. CMSD Staff manned the "Costa Mesa Recycles" booth where information on special programs, the standardized container program, cathode ray tube (CRT) disposal was disseminated. Representatives from Costa Mesa Disposal, Roto Industries and CR Transfer attended and provided promotional products. CR Transfer provided bales of cans for a "Count the Cans" contest and a total of seven $50 U. S. Savings Bonds and twelve McDonald's Gift Certificates were awarded. SANITY V y yC0'PPOQA�`� Costa Mesa Sanitary District Minutes of Recycling Committee Meeting June 14, 2001 Page 2 STANDARDIZED CONTAINER PROGRAM A. PROGRESS REPORT Mr. Hamers reported the mailing list for notification to residents of the new containers is being finalized. Staff is awaiting information from Roto Industries on "hot- stamping" for the containers. Information to the public was provided in the CMSD Newsletter and has appeared in the press. Staff is receiving many calls from residents inquiring about the new containers. Director Worthington suggested new signage or banners be placed on Costa Mesa Disposal trucks indicating, "New Trash Cans are Coming ". Staff will discuss the idea with Costa Mesa Disposal. CITY OF COSTA MESA RECYCLING PROGRAMS Curbside Trash Collection Mr. Harriers reported a letter from Bill Morris, Director of Public Services, City of Costa Mesa, to President Schafer was received. The President and staff are contemplating the essence of the letter. The meeting was adjourned at 10:45 a.m. Secretary President • 0 • v • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING June 14, 2001 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 14, 2001, at 6:00 p.m., in Room 5 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL: CONSENT CALENDAR Directors Present: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington Directors Absent: None. Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Ron Shef, District Ordinance Enforcement Officer. Others Present: None Director Worthington pointed out the District did not receive credit for a meeting he attended on the insurance renewal for SDRMA. Ms. Revak reported the waste diversion report had not been received. On motion by Director Worthington and seconded by Secretary Perry, the Consent Calendar, pending investigation by staff of the SDRMA discount and verification of the waste diversion report, was approved as presented. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT +�S�SAMIl��, PAGE 2 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING = JUNE 14, 2001 a ��rouceo`� MINUTES Approved Minutes of Recycling Committee Meeting, May 8, 2001 Approved Minutes of Regular Meeting May 10, 2001 Approved Minutes of Study Session May 15, 2001 Approved Minutes of Study Session June 7, 2001 REPORTS MANAGER'S REPORTS The minutes for the Recycling Committee meeting cf May 8, 2001, were approved as distributed. The minutes for the regular meeting of May 10, 2001, were approved as distributed. The minutes for the Study Session of May 15, 2001, were approved as distributed. The minutes for the Study Session of June 7, 2001, were approved as distributed. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Approved Refund to: Approved Refund to: Lesley Miller Lesley Miller Parcel Address: 2680 Santa Ana, Costa Mesa In the amount of Assessor's Parcel Number: 439- 101 -06 $1,047.00 Number of Units: 6 Amount of Refund: $1,047.00 Parcel using private trash service. • • OCCUPANCY REPORT Approved Occupancy Report and payment of $167,871.85 to Costa Mesa Disposal for trash collection services for June 2001 RECYCLING REPORTS Waste Diversion Report for April 2001 was received and filed. Waste Diversion Report May 2001 was not yet • received. Approved Contract Payment to CR Transfer for $ 151,356.44 pending receipt of May 2001 Waste Diversion Report. ENGINEER'S REPORTS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 14, 2001 PAGE 3 The Trash Occupancy Count documented an increase of 19 units in the occupancy report for solid waste collection as of June 1, 2001. Therefore, the total for June is 20,040. Board directed Staff to prepare a warrant for $167,871.85 to Costa Mesa Disposal on July 1, 2001, for payment for June trash collection based on the June count of 20,040. The Waste Diversion Report for April 2001, showing a 51.06 percent diversion, was received and filed. The Waste Diversion Report for May 2001 was not yet received. The Board approved contract payment to CR Transfer for recycling services and disposal for the month of May 2001 in the amount of $ 151,356.44, pending receipt of the May 2001 Waste Diversion Report. Project Status Report was The Project Status Report dated June 2001, was received and filed. accepted as submitted. TREASURER'S REPORTS Financial Report as of May 31, 2001, was received and filed. Report of Monies on Deposit as of May 31, 2001 was • received and filed The Financial Report as of May 31, 2001, was received and filed. The Report of Monies on Deposit as of May 31, 2001, was received and filed. s - a OCCUPANCY REPORT Approved Occupancy Report and payment of $167,871.85 to Costa Mesa Disposal for trash collection services for June 2001 RECYCLING REPORTS Waste Diversion Report for April 2001 was received and filed. Waste Diversion Report May 2001 was not yet • received. Approved Contract Payment to CR Transfer for $ 151,356.44 pending receipt of May 2001 Waste Diversion Report. ENGINEER'S REPORTS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 14, 2001 PAGE 3 The Trash Occupancy Count documented an increase of 19 units in the occupancy report for solid waste collection as of June 1, 2001. Therefore, the total for June is 20,040. Board directed Staff to prepare a warrant for $167,871.85 to Costa Mesa Disposal on July 1, 2001, for payment for June trash collection based on the June count of 20,040. The Waste Diversion Report for April 2001, showing a 51.06 percent diversion, was received and filed. The Waste Diversion Report for May 2001 was not yet received. The Board approved contract payment to CR Transfer for recycling services and disposal for the month of May 2001 in the amount of $ 151,356.44, pending receipt of the May 2001 Waste Diversion Report. Project Status Report was The Project Status Report dated June 2001, was received and filed. accepted as submitted. TREASURER'S REPORTS Financial Report as of May 31, 2001, was received and filed. Report of Monies on Deposit as of May 31, 2001 was • received and filed The Financial Report as of May 31, 2001, was received and filed. The Report of Monies on Deposit as of May 31, 2001, was received and filed. COSTA MESA SANITARY DISTRICT `�sss►er��OG MINUTES OF BOARD OF DIRECTORS REGULAR E M4 TIN PAGE 4 is Approved Warrant 2001- Warrant Resolution #CMSD 2001 -12 was approved, 12 for June 2001, in the authorizing the President and Secretary to sign the amount of $456,477.83 warrant from the Mesa Sanitary District General warrant fro Fund in the amount of $456,477.83 END OF CONSENT CALENDAR ------------------- --------------- ---- ------ - - - - -- WRITTEN COMMUNICATIONS Mr. Harriers reported he did not receive any written communications. PUBLIC COMMENTS There was no public in attendance, no comments received. MANAGER'S REPORTS RECYCLING COMMITTEE CMSD NEWSLETTER FREQUENCY Director Worthington reported the Recycling Committee discussed the distribution of the CMSD newsletter and suggested two newsletters, one in May and one in October, one pertaining to sewer information and one to trash information. Director Worthington estimated a budget of $15,000 per year would be required. Staff was directed to produce two newsletters per year; trash information in May and sewer information in October. Mr. Burns arrived (7:08) STANDARDIZED CONTAINER PROGRAM PROGRESS REPORT Director Worthington reported Ms. Revak assembled a list of the requested standardized container sizes consisting of the following: 35 gallon 11 60 gallon 652 90 gallon 1,145 is Total 1,808 COSTA MESA SANITARY DISTRICT �. +� "' *�., MINUTES OF BOARD OF DIRECTORS REGULAR MEETING °� = JUNE 14, 2001 s" a - PAGE 5 0 '4'iroun�`•� Director Worthington showed a sample of the trash containers with the CMSD logo imprinted on it. Director Worthington pointed out the serial numbers start with the size of the container. Mr. Fauth reported he received a call from an elderly woman who was concerned about her ability to handle the containers. Mr. Fauth is working with her to find a solution. A suggestion was made to locate a student to assist with moving the trash container to the curb. Mr. Burns suggested having Costa Mesa Disposal work with the individual to help her with the container. CITY OF COSTA MESA PROGRAMS CURBSIDE TRASH COLLECTION Director Worthington reported the Committee discussed the multiunit complexes and will have a recommendation for the Board soon. PUBLIC SERVICES EMERGENCY EXPO — MAY 20, 2001 • Director Worthington, Mr. Fauth, and Ms. Schmeisser attended the Public Services Emergency Expo held on May 20, 2001, along with Ms. Donna Theriault, City of Costa Mesa Management Analyst. The District hosted a booth where they distributed information on various special programs, the standardized container program, and cathode ray tube disposal. Roto Industries, CMD, CR Transfer, Monitor Video, C &R Drains, Inc. and CMSD provided promotionals for distribution. Director Worthington suggested having signs made up for future use with the guessing contents. ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of May 2001. The number of calls for service for scavenging is as follows: Location Calls for Service Cite /Arrest Area 1 1 1 Area II 0 0 Area III 2 2 Area IV 0 0 TOTAL 3 3 COSTA MESA SANITARY DISTRICT .�S�,SAMITj��e MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s ' _ JUNE 14, 2001 `s PAGE 6 �0�roun�` DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five - week period beginning April 23, 2001 and ending May 27, 2001. Mr. Shef reported he had received many calls about a scavenger that had been frequenting the Monticello area for the past several weeks. Mr. Shef did locate a scavenger in the Monticello area and obtained information on the vehicle that will be turned in for identification. Mr. Shef distributed follow -up letters to residents receiving two or more courtesy flyers. CMSD STRATEGIC PLAN REVIEW OF FIRST YEAR ACTION ITEMS Mr. Hamers presented the summary of the Strategic Plan. ITEM 1.2 PROPERTY TAX ALLOCATION Mr. Hamers reviewed the report from Mr. Puckett that was handed out at • the May meeting and stated the District receives the same percentage of property taxes as before Proposition 13 went into effect. Staff discussed the possibility of revisiting the property tax issue and determined it would not be a viable avenue to pursue at the present time. ITEM 1.4 - ANALYSIS OF DISTRICT'S ELECTRICAL COSTS Mr. Hamers reported Mr. Puckett reviewed the District's electrical costs and reported the District's exposure would be approximately $27,000. Mr. Hamers reported staff determined an allocation was not necessary at the current time since the amount is not definite. Mr. Puckett has established a spreadsheet to track the electric bills and will keep the Board informed with periodic reports. ITEM 2.2 - OFFICE SPACE AND LOCATION MEETING WITH BILL MORRIS- MAY 31, 2001 Mr. Hamers reported staff met with Mr. Bill Morris and an offer was made to allow the District to move to the space at the end of the hall of the 4`h floor of City Hall, near where the District is currently renting space. Y COSTA MESA SANITARY DISTRICT S'yANITj�, MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s+ = JUNE 14, 2001 PAGE 7 Mr. Fauth provided a diagram of the space and reported the new location will provide larger offices for current staff as well as additional space to allow a conference room area and office space for the new permit processing person. There will be no change in rental rate charged by the City. Staff reported they are ready to initiate the move as soon as the Board approves the new location. President Schafer suggested the Director's pictures appear on the wall leading into the new space. Director Worthington inquired as to the length of the agreement between the District and the City. Mr. Hamers informed the Board there is an agreement that either party, the District or the City, give the other a one - year notice of intent to discontinue the space rental. Director Worthington suggested the Board revisit the office location topic again in the future. Director Worthington motioned to accept the City's offer of the new District office location on the 4t' floor. Director Ferryman seconded. Motion carried unanimously. ITEM 2.3 - PREVENTING SEWER SPILLS PROPOSED RESTAURANT GUIDE FOR GREASE CONTROL Mr. Hamers reported staff met with field crews at the urging of Vice President Woodside to discuss possible solutions for sewer spills. The group determined restaurant grease was the main cause of sewer blockage. Mr. Hamers noted the Grand Jury's investigation shortly afterward came to the same conclusion; restaurant grease was the root of most sewer spills. A Restaurant Guide for Grease Control was drafted and presented to the Board for discussion. Mr. Hamers suggested Staff print 300 of the flyers for distribution immediately and revise, if necessary, after the Grand Jury's recommended coalition meetings are held. COSTA MESA SANITARY DISTRICT SANITA MINUTES OF BOARD OF DIRECTORS REGULAR MEETING +�y� f�0 s ` JUNE 14, 2001 PAGE 8 *roNA'cN�� . Director Worthington motioned to approve the Restaurant Owner's Guide for Grease Control in concept and approve printing of 300 for distribution, after review by staff and Mr. Burns. Vice President Woodside seconded. Motion carried unanimously. Mr. Shef will distribute the flyer to restaurants and make it available in the Chamber of Commerce office. ITEM 4.1 - PUBLIC OUTREACH PROGRAM Mr. Harriers distributed a flyer entitled Public Information Program, listing a number of items the District is willing to provide for the public: • A speaker on recycling in the District • Support for a recycling project • Video presentation • School project • Educational materials • Special presentations Staff will prepare informational packets for Board members. COSTA MESA SANITARY DISTRICT'S "WORKING FOR YOU" VIDEO /DISTRIBUTION Mr. Harriers distributed a list of potential recipients of the "Working for You" video /CD assembled by staff for the Board's approval. Secretary Perry motioned to approve the distribution list. Director Ferryman seconded. Motion carried unanimously. ITEM 5.1 — OFFICE STAFFING Mr. Fauth reported he included a request for new personnel in the City's budget. As soon as the City approves their budget, Mr. Fauth will begin recruiting for the position. Mr. Fauth expects to have someone on board within two months. In the interim, Mr. Fauth is going to obtain a temporary person from an agency. • • COSTA MESA SANITARY DISTRICT �*yANlr�� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING = JUNE 14, 2001 PAGE 9 REPORT FROM RAUCH COMMUNICATIONS Mr. Hamers reported a letter was received from Rauch Communication Consultants LLC on June 6, 2001, and recommended a separate study session be held to discuss the letter. A study session was set for Tuesday, June 19, 2001. COSTA MESA DISPOSAL TRASH COLLECTION PROGRAM APPROXIMATE FIVE -YEAR CHANGE IN OCCUPANCY REPORT HAULER 100 RENTAL SERVICE Mr. Fauth reported Director Worthington requested information on the number of standardized containers currently being rented out by Costa Mesa Disposal and the revenue received from those containers. Mr. Fauth prepared a matrix depicting the number of containers currently rented and the rate of decrease as the Costa Mesa Sanitary District Standardized Container is delivered and rental of the Costa Mesa Disposal container stopped. Mr. Fauth estimated Costa Mesa Disposal will receive approximately $48,000 in rental fees during the time allotted for distribution of the CMSD containers. Director Worthington expressed concern that some residents would be able to stop renting a container before others, based on the distribution schedule for the Standardized Containers. Director Worthington suggested two possible options: requesting Costa Mesa Disposal to stop charging for the currently rented containers based on the additional revenue received from the previous field study report; or the CMSD replacing all currently rented containers immediately instead of following the planned distribution schedule. Discussion was held. The Board determined residential rental of containers from Costa Mesa Disposal and the previous CMSD- prepared field study were two separate issues. A resident renting a Costa Mesa Disposal container still receives the benefit of the rental during the entire rental period and has the option of stopping his rental container at any time. COSTA MESA SANITARY DISTRICT ��y�' " "`r�OQ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 14, 2001 s � ' '��rou��T PAGE 10 Additionally, the Board could not provide a benefit for a specific segment of residents, i.e., those renting containers, and no benefit to the remaining residents. Any benefit granted must be granted equally to the residents as a whole. Board suggested staff prepare a letter to Mr. Raul Rangel, enclosing a copy of the matrix, opening discussion for possible resolution and the reporting back to the Board. ORANGE COUNTY GRAND JURY REPORT "SEWAGE SPILLS, BEACH CLOSURES — TROUBLE IN PARADISE" DISTRICT COUNSEL OPINION LETTER Mr. Harriers introduces an opinion letter from Mr. Burns to the Board regarding the District's Authority to Adopt a Grease Control Ordinance. Mr. Burn's determined the District has the legal authority to adopt an ordinance that i equired grease interceptors for new construction or for existing buildings that are substantially modified; the District may adopt an ordinance that requires inspection of grease interceptors on private property; and the District has an enforcement mechanism and can issue citations for violations. BOARD OF DIRECTOR'S RESPONSE TO GRAND JURY Director Worthington motioned to approve the letter to Honorable C. Robert Jameson, Presiding Judge of the Superior Court and enclosing a draft copy of the grease pamphlet. Secretary Perry seconded. Motion carried unanimously. DISTRICT SPOKESPERSON DESIGNATE SPOKESPERSON POLICY 2001 -01 — BOARD & STAFF COMMUNICATIONS The Board reviewed the proposed communications policy. Secretary Perry motioned to adopt Policy 2001 -01 — Board & Staff Communications. Vice President Woodside seconded. Motion carried unanimously. • ENGINEER'S REPORTS EMERGENCY WORK VICTORIA STREET PUMP STATION COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 14, 2001 PAGE 11 Vice President Woodside motioned to consisted of finalizing arrangements to Victoria Street Pump Station emergenc y carried unanimously. LOW FLOW DIVERSION PROGRAM ratify the Manager's actions, which have the leaky valve repaired for the . Secretary Perry seconded. Motion Mr. Hamers requested the item be tabled; staff is still reviewing the information. The Board tabled the report. PROJECT 129 - BRISTOL STREET PUMP STATION • MINUTES OF STUDY SESSION — MAY 15, 2001 Secretary Perry motioned to approve the Minutes of May 15, 2001. Director Ferryman seconded. Motion carried unanimously. LIAISON MEETING WITH CITY OF NEWPORT BEACH — MAY 21, 2001 Mr. Hamers reported the liaison committee worked well together and the meeting was very beneficial. NEWPORT BEACH ANNEXATION APPLICATION TO LAFCO Mr. Hamers reviewed the plan of service with the Board. Newport Beach's annexation application proposed to have the Costa Mesa Sanitary District remain as service providers for sewer and trash collection for the unincorporated county territory area Newport Beach intends to annex. Upon motion by Director Ferryman, the Minutes of the May 15, 2001, Study Session were approved as a statement of position of the Costa Mesa Sanitary District with respect to Santa Ana Heights, and the District also concurred with the City of Newport Beach Annexation Application to LAFCO as it refers to the is Costa Mesa Sanitary District retaining trash and sewer service for areas being annexed by the City. Secretary Perry seconded. Motion carried unanimously. �ASNNlI��, rs a ENGINEER'S REPORTS EMERGENCY WORK VICTORIA STREET PUMP STATION COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 14, 2001 PAGE 11 Vice President Woodside motioned to consisted of finalizing arrangements to Victoria Street Pump Station emergenc y carried unanimously. LOW FLOW DIVERSION PROGRAM ratify the Manager's actions, which have the leaky valve repaired for the . Secretary Perry seconded. Motion Mr. Hamers requested the item be tabled; staff is still reviewing the information. The Board tabled the report. PROJECT 129 - BRISTOL STREET PUMP STATION • MINUTES OF STUDY SESSION — MAY 15, 2001 Secretary Perry motioned to approve the Minutes of May 15, 2001. Director Ferryman seconded. Motion carried unanimously. LIAISON MEETING WITH CITY OF NEWPORT BEACH — MAY 21, 2001 Mr. Hamers reported the liaison committee worked well together and the meeting was very beneficial. NEWPORT BEACH ANNEXATION APPLICATION TO LAFCO Mr. Hamers reviewed the plan of service with the Board. Newport Beach's annexation application proposed to have the Costa Mesa Sanitary District remain as service providers for sewer and trash collection for the unincorporated county territory area Newport Beach intends to annex. Upon motion by Director Ferryman, the Minutes of the May 15, 2001, Study Session were approved as a statement of position of the Costa Mesa Sanitary District with respect to Santa Ana Heights, and the District also concurred with the City of Newport Beach Annexation Application to LAFCO as it refers to the is Costa Mesa Sanitary District retaining trash and sewer service for areas being annexed by the City. Secretary Perry seconded. Motion carried unanimously. COSTA MESA SANITARY DISTRICT '�S= SANIT��e MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a a JUNE 14, 2001 PAGE 12 NOTIFICATION OF POSITION RE SANTA ANA HEIGHTS AND BAY KNOLLS TO CITY OF NEWPORT BEACH AND ORANGE COUNTY DEVELOPMENT AGENCY Mr. Hamers provided a copy of a letter, dated June 15, 2001, proposed to be sent to Mr. Dave Kiff, Assistant City Manager, City of Newport Beach, regarding the sewer and trash collection service to Santa Ana Heights and Bay Knolls. Director Ferryman motioned to approve the letter to Mr. Dave Kiff. Secretary Perry seconded. Motion carried unanimously. STANDARD PACIFIC DEVELOPMENT /ADAMS AND MESA VERDE - DEDICATION OF SEWER EASEMENTS Director Ferryman motioned to table the report for a future meeting. Secretary Perry seconded. Motion carried unanimously. JOHN WAYNE AIRPORT - REQUEST FOR SEWER SERVICE PROPOSED SEWER EASEMENT AT 3184 AIRWAY AVENUE Director Ferryman motioned to table the report for a future meeting. Secretary Perry seconded. Motion carried unanimously. BORDERS BOOKS - 1870 NEWPORT BOULEVARD - RELEASE OF SEWER BONDS Mr. Hamers reported Moorfield Construction, Inc. completed improvements at Borders Books, 1890 Newport Boulevard, Costa Mesa, on or about December 15, 1998. Director Ferryman motioned to exonerate labor and materials bonds and exonerate faithful performance bond. Secretary Perry seconded. Motion carried unanimously. TREASURER'S REPORTS STANDARDIZED CONTAINER PROGRAM FINANCING PLAN SUMMARY - RESOLUTION NO. 2001 -647 - DECLARING INTENTION TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED BY THE DISTRICT AND DIRECTING CERTAIN ACTIONS Mr. Puckett presented Resolution No. 2001 -647, A RESOLUTION OF THE COSTA MESA SNAITARY DISTRICT BOARD DECLARING INTENTION TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF COSTA MESA SANITARY DISTRICT • " " "+ PAGE 13 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s a JUNE 14, 2001 �- 0 �ffOAAfL�`� OBLIGATIONS TO BE ISSUED BY. THE DISTRICT AND DIRECTING CERTAIN ACTIONS. Secretary Perry motioned to adopt Resolution No. 2001 -647. Vice President Woodside seconded. Motion carried unanimously. STUDY SESSION — JUNE 7, 2001 RESOLUTION NO. 2001 -645 — 2001 -2002 DISTRICT BUDGET Mr. Puckett presented the revised Preliminary Budget for the 2001 -02 fiscal year, which incorporates input from the Board and Staff garnered from the Budget Study Session. Mr. Puckett reviewed significant budgetary highlights for the Board. President Schafer reported Director Ferryman had to leave the meeting early and requested he provide his report on the Orange County Sanitation District before leaving the meeting. 0 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — MAY 23, 2001 MONTHLY BOARD LETTER UPDATE Director Ferryman attended the May 23, 2001 meeting and reported the Orange County Sanitation District was authorized to spend 5 million dollars in the effort to determine the cause of the Huntington Beach pollution problem. The total pledged to date by the various agencies totals 9 to 10 million dollars. TREASURER'S REPORTS - REVISITED STUDY SESSION — JUNE 7, 2001 RESOLUTION NO. 2001 -645 — 2001 -2002 DISTRICT BUDGET — REVISITED Mr. Puckett continued to review budget highlights with the Board. Mr. Puckett requested the budget document, once completed, be bound and published. Mr. Puckett also suggested placing the final budget on the web site. COSTA MESA SANITARY DISTRICT ' " "'r� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s" - a JUNE 14, 2001 '� PAGE 14 • Director Ferryman left the meeting at 7:45 p.m. Mr. Hamers requested Mr. Puckett synopsize his recommendations and present them at the next study session. Staff will corroborate with President Schafer on a letter advising of the pending rate increase to be presented to the Board at the study session for review. Mr. Puckett presented Resolution No. 2001 -645, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 2001- 2001. Vice President Woodside motioned to adopt Resolution No. 2001 -645 — 2001 -2002 District Budget. Secretary Perry seconded. Motion carried unanimously. RESOLUTION NO. 2001 -646 — 2001 -2002 INVESTMENT POLICY Mr. Puckett discussed the Investment Policy with the Board. 0 Mr. Puckett presented Resolution No. 2001 -646, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICE, ADOPTING THE 2001 -2002 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE 2001 -2002 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Vice President Woodside motioned to adopt Resolution No. 2001 -646 — 2001 -2002 Investment Policy. Secretary Perry seconded. Motion carried unanimously. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s = JUNE 14, 2001 PAGE 15 ATTORNEY'S REPORTS RESOLUTION N0. 2001 -644 — ORDERING THAT PUBLICATION OF ORDINANCE NO. 37 AMENDING THE DISTRICT'S OPERATIONS CODE ADOPTING NEW TRASH COLLECTION REGULATIONS FOR THE STANDARDIZED CONTAINER PROGRAM HAS OCCURRED. Mr. Burns presented Resolution No. 2001 -644, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 37 AMENDING THE DISTRICT'S OPERATIONS CODE ADOPTING NEW TRASH COLLECTION REGULATIONS FOR THE STANDARDIZED CONTAINER PROGRAM HAS OCCURRED. Secretary Perry motioned to adopt Resolution No. 2001 -644. Director Worthington seconded. Motion carried unanimously. LOCAL MEETINGS - REVISITED INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) 0 President Schafer attended and chaired the June 5, 2001 Executive Committee Meeting and reported they discussed the following: • LAFCO report • CSDA report • Revised LAFCO rates QUARTERLY MEETING - MAY 31, 2001 President Schafer attended the May 31, 2001 ISDOC meeting and reported the following was discussed: • Dana Rorbacher • Subcommittee formed to review bylaws LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) REVISED LAFCO FUNDING FORMULA President Schafer attended the June 13 LAFCO meeting and reported the Committee discussed the Huntington Beach annexation. 0 COSTA MESA SANITARY DISTRICT 4�S= SANIi��, MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s ; JUNE 14, 2001 { PAGE 16 COSTA MESA CHAMBER OF COMMERCE President Schafer reported the Chamber canceled the May meeting and will meet again on June 20, 2001. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer reported she attended the WACO meeting and heard a speech from Mr. Bill Hill on the expansion of El Toro Reservoir and another speaker on the South County System Delivery Study. President Schafer provided materials for the Board's perusal. ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer did not attend the meeting. CSDA BOARD OF DIRECTORS - CALL FOR NOMINATIONS . President Schafer attended the CSDA meeting and reported there is an election coming up for three available seats on CSDA. President Schafer expressed her desire to represent Region 6 in that election. Vice President Woodside motioned to nominate President Schafer to the CSDA Board of Directors representing Region 6. Secretary Perry seconded the motion. Motion carried unanimously. President Schafer reported Mesa Consolidated Water District is sending a letter of recommendation to CSDA on her behalf. LIAISON MEETING WITH CITY OF COSTA MESA AND MESA CONSOLIDATED WATER DISTRICT — JUNE 6, 2001 Mr. Hamers reported he attended the meeting with President Schafer and Director Ferryman and reported the meeting went very well. The next meeting will be held on September 5. The City of Costa Mesa will be hosting the meeting at City Hall. President Schafer suggested Director Worthington attend the meeting. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s JUNE 14, 2001 PAGE 17 �'�roucca`� OLD BUSINESS There was no old business discussed. NEW BUSINESS SPECIAL DISTRICT INSTITUTE SEMINAR — FINANCE — JUNE 20 -23, 2001 SOUTH LAKE TAHOE No Directors were planning on attending the Special District Institute Seminar in June. SDRMA RENEWAL IN THE AMOUNT OF $37,680.89 Director Worthington motioned to approve the renewal of SDRMA invoice in the amount of $37,680.89, subject to staffs verification of a possible credit for a meeting attended by Director Worthington. Secretary Perry seconded. Motion carried 4 -0. • NOTICE OF DIRECTOR ELECTIONS There were no Directors interested in running for SDRMA at the present time. CITY OF COSTA MESA STREET SWEEPING PROGRAM Mr. Hamers presented a Staff Report from William Morris, Public Services Director, City of Costa Mesa, regarding Citywide street sweeping. Mr. Hamers reported the City is going to institute a street sweeping program and requested the support of the District. Vice President Woodside motioned to send a letter of support to the City of Costa Mesa for the street sweeping program. Director Worthington seconded. Motion carried unanimously. REVISED REGULAR MEETING DATE AND PUBLIC HEARING IN AUGUST 2001 The Board discussed schedules to determine two possible meeting dates for August 2001, to conduct both the regular meeting and a public hearing. The Board set the regular meeting to be held on August 2, 2001, and the Public Hearing to be held on August 14, 2001. ORAL COMMUNICATIONS President Schafer discussed an article from the newspaper regarding schools not allowing soda pop in schools. COSTA MESA SANITARY DISTRICT ��.• " " „ +•., MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ” _ `" JUNE 14, 2001 i *rb�rou��* PAGE 18 ADJOURNMENT At 8:35 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT r -� �J • COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING HELD JUNE 19, 2001 CALL TO ORDER The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at the Neighborhood Community Center, 1945 Park Street, Costa Mesa. President Schafer called the meeting to order at 12:00 p.m. Director Perry led the Pledge of Allegiance Vice President Woodside gave the invocation. ROLL CALL: Directors Present: Arlene Schafer, Greg Woodside, Art Perry, Jim Ferryman, Dan Worthington Staff Present: Robin Harriers, Manager /Engineer; Alan Burns; Legal Counsel; Tom Fauth, Assistant Manager; • Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Dawn Schmeisser, Assessment Specialist I. CONSIDER PUBLIC OUTREACH PROGRAM DIRECTOR'S GUIDEBOOK Mr. Harriers presented a guidebook prepared by Staff that contained various outreach materials to assist the Board members when making public presentations, attending conferences, or visiting community groups. Included with the various written materials are copies of the District's video "Working For You" and the latest Newsletter. Director Worthington suggested the list of video recipients also include the Boy Scout and Girl Scout Headquarters. Director Schafer also recommended that copies be sent to the Orange County Board of Supervisors. II. CONSIDER STATUS OF ACTION ITEMS FROM STRATEGIC PLANNING SESSIONS Staff presented the Action Item list with a progress report of each item as of June 6, 2001. Staff reported that many items were already completed and that from an overall prospective, substantial progress has been made and everything is on track to complete • the items by the one -year target date. 'MANIT�q` J ' yCOQPORATG.O�V Costa Mesa Sanitary District Minutes of Special Meeting June 19, 2001 Page 2 III. CONSIDER OPINION LETTER FROM RAUCH COMMUNICATIONS DATED JUNE 6, 2001 Mr. Hamers reviewed Martin Rauch's opinion letter item by item. The comments by Mr. Rauch and corresponding Board comments on each item were as follows: • Outreach Effort -Above average. • Outreach Plan -Be sure the goals are clear. The Manager commented that the current goal is general public recognition and the effort was concentrated to this effect. • Logo - Consider a logo with less detail, might improve recall by public. The Board expressed satisfaction with the existing logo. 0 Newsletter - Latest newsletter is interesting, entertaining, and useful; suggested organizing articles into themes with more descriptive story titles. Staff will implement the recommendations into the next newsletter. • Media and Press Coverage - Cultivate press understanding of District and obtain regular positive coverage. Staff will work toward this goal. • Community Presentations - Increase public presentations. Staff prepared a Public Outreach Program Director's Notebook to facilitate this goal. The Board concurs with the goal and will concentrate on attending community gatherings. • Special Programs - The District has a significant number of special programs. • Overall Level of Service - Level of service is excellent. • Relationship with the City of Costa Mesa - This is an area of concern; the District has diminished public relations due to confusion of names and locations and has trouble with items such as office space allocation. The Board acknowledged this as an on -going concern and is monitoring the situation. Summary - The District is well run, maintained, and managed. A • • • ��S�SANI1�gro' Costa Mesa Sanitary District "M Minutes of Special Meeting V y =, June 19, 2001 •0'PPORA� Page 3 IV. PRESS CAMPAIGN EXPLAINING NO COST TO RESIDENTS FOR PURCHASING STANDARDIZED CONTAINERS The Board discussed the proposed Letter to the Editor from President Schafer and by motion from Director Worthington motioned to approve the Letter to the Editor with minor clarifications. Director Woodside seconded. Motion passed unanimously. Director Woodside left the meeting at 1:30 p.m. The Board discussed the proposed Press Release. Director Worthington motioned to approve the Press Release. Director Ferryman seconded. Motion carried 4 -0. V. CONSIDER PUBLICATION OF DISTRICT BUDGET Treasurer Marc Puckett presented opportunities to publish the District budget in various formats including Power Point, Local Cable, Video, and through the website. Mr. Puckett also presented possible enhancements and simplifications to the budget and the process for its approval. The Board requested Mr. Puckett return with an Action Plan including the proposed improvement and the date of implementation. The Board determined the date of Wednesday, July 25, at 10:00 a.m. for the Study Session to discuss potential 2001 -2002 sewer and trash rates. VI. PUBLIC COMMENTS No public was present. The meeting was adjourned at 3:00 p.m. Secretary U President