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Agenda Packets - Board - 2001-05-10t COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting May 10, 2001 Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to five minutes. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714)754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). RECOMMENDED ACTION 1. CALL TO ORDER —6:00 p.m. - Conference Room 1A 11. PLEDGE OF ALLEGIANCE 101111. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior -to _the time.the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Recycling Committee Meeting — Apri1 4 2. Investment Oversight Committee Meeting — April 12, 2001 Approve 3. Regular Meeting — April 12, 2001 Approve 4. Special Meeting — April 26, 2001 Approve Reports ' Manager's Reports 5. Refunds No Refunds f COSTA MESA SANITARY DISTRICT May 10, 2001 AGENDA Page 2 RECOMMENDED ACTION 6. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for May 2001 7. Recycling Reports (a) Waste Diversion Report - April 2001 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for April 2001 Engineer's Reports 8. Project Status Report Receive and File Treasurer's Reports 9. Financial Report as of April 30, 2001 Accept Report 10. Report of Monies on Deposit as of April 30, 2001 Accept Report 11. Warrant Register for May 2001 in the amount of $580,794.17 Approve Payment --------------------------------------------- END OF CONSENT CALENDAR- ---------------------------------------- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Recycling Committee 1. Public Outreach Program a) Costa Mesa Sanitary District's "Working for You" Video Approve Video & Distribution b) Public Awareness Program of District's Sewer Facilities Accept Report c) CMSD Newsletter ,�� Distribution Report d) Information to Costa Mesa City Council Accept Report e) Cathode Ray Tube (CRT) Landfill Disposal Accept Report f) Public Services Emergency Expo — May 20, 2001 Accept Report 2. Standardized Container Program a) Progress Report Accept Report b) Special Meeting — April 26, 2001 Accept Report COSTA MESA SANITARY DISTRICT AGENDA `i • • IX. 0 3. City of Costa Mesa Recycling Programs a) Curbside Trash Collection B. Anti - Scavenging and Screening of Trash Containers Enforcement- Reports C CMSD Strategic Plan 1. Review of First Year Action Items a) Item 2.2 - Office Space and Location (1) Office Space Sub - Committee b) Item 1.2 - Property Tax Allocation c) Item 1.4 - Analysis of District's Electrical Costs d) Item 2.3 — Preventing 0 Sewer Spills ��n (1) Orange County Grand Jury Report Sewage Spills, Beach Closures, Trouble in Paradise" May 10, 2001 Page 3 RECOMMENDED ACTION Accept Report Accept Reports Meeting Scheduled with Bill Morris - May 21, 2001 (2) Proposed Restaurant Guide for Grease Control (3) Survey of Local Restaurants A e) Item 5.1 - Office Staffing Progress Report Accept Report Accept Report Approve For Review Accept Report f) Report from Rauch Communications Accept Report D. Costa Mesa Disposal Field Update of Occupancy Report I� � E. District Spokesperson VA kH MV4Pf J*, 1. Designate Spokesperson �� Formalize Design ation 2. Reports the Board in Advance of Media Coverage Verbal Report and Staff Direction F. Safety /Loss Control Meeting Minutes — May 2, 2001 ENGINEER'S REPORTS A. Emergency Work 1. Victoria Street Pump Station B. Low Flow Diversion Program Receive and File Ratify Actions by Manager Consider Approval COSTA MESA SANITARY DISTRICT May 10, 2001 AGENDA Page 4 RECOMMENDED ACTION C. Project 129 — Bristol Street Pump Station Study Session May 15, 2001 D. Standard Pacific Development/Adams and Mesa Verde - Accept Easements Dedication of Sewer Easements E. John Wayne Airport — Request for Sewer Service 1. Proposed Sewer Easement at 3184 Airway Avenue Accept Easement X. TREASURER'S REPORTS A. rr Standardized Container Program I�� -' FC bONA*WrC L cF 1. Financing Plan Approve Plan % B. CMSD 2001 -02 Budget Timetable Review XI: ATTORNEY'S REPORTS 0I. /A. Ordinance No. 37 - Amending Trash Collection Regulations Approve Ordinance LOCAL MEETINGS /A. Independent Special Districts of Orange County (ISDOC) AS Accept Report /'B. Local Agency Formation Commission (LAFCO) 17', 5 -�� ' U' Accept Report /C. Costa Mesa Chamber of Commerce Accept Report /D. County Sanitation District Orange -� 1. Regular Meeting — April 25, 2001 Accept Report 2. Monthly Board Letter Update Accept Report E. Water Advisory Committee of Orange County (WACO) S Accept Report �F. Orange County Council of Governments (OCCOG) Accept Report AG. CSDA Accept Report 1. Government Affairs Day — April 23, 2001 Accept Report III. OLD BUSINESS COSTA MESA SANITARY DISTRICT AGENDA • XIV. NEW BUSINESS A. Liaison Committee Meeting with City of Newport Beach XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT • 0 rv,q. CVLL May 10, 2001 Page 5 RECOMMENDED ACTION Meeting Scheduled May 21, 2001 i{ ^u • COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING APRIL 12, 2001 CALL TO ORDER The meeting was called to order at 5:30 p.m. by Director Schaefer. ROLL CALL Committee Members Present: Mr. Rob Hamers, District Manager Director Arlene Schaefer (rotating committee member) Director Jim Ferryman (rotating committee member) Staff Members Present: Mr. Marc Puckett, Director of Finance Joan Revak, Clerk of the District TREASURER'S REPORT FOR MARCH, 2001 40 Mr. Puckett presented the Treasurer's Report ' and discussed the recent investing activity of the District. Questions were asked regarding Southern California Edison and the energy crisis. The District does not hold any energy related securities. Discussion followed. OTHER BUSINESS ADJOURNMENT Approved by: None. The meeting adjourned at 5:55 p.m. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District • Board of Directors Board of Directors �i '7 • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING APRIL 10, 2001 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Art Perry Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Dawn Schmeisser PUBLIC OUTREACH PROGRAM A. VIDEO OF DISTRICT'S OPERATIONS AND SERVICES Mr. Fauth reported the District video is completed, noting that credits will be added at the end. A copy of the video was given to Directors Worthington and Perry and copies are to be delivered to President Schafer and Directors Woodside and Ferryman. Director Worthington suggested he and President Schafer take copies of the video to distribute as appropriate at the. CSDA Government Affairs Day in Sacramento on April 23, 2001 B. PUBLIC AWARENESS OF DISTRICT'S SEWER FACILITIES Ms. Revak advised that advertisement of the proposed Capacity, Management, Operations & Maintenance (CMOM) Federal Regulations would appear in the Summer edition of the City of Costa Mesa Community News. Mr. Hamers reported Staff is in the process of preparing a restaurant owner's guide to grease control. Additionally, hardware stores have been searched for recommended products for use in drains to counteract grease in the pipes. A brochure is being formulated for use in the grease reduction campaign. In conjunction with the campaign, Staff is conducting a survey of Costa Mesa restaurants to ascertain which restaurants have grease interceptors or traps, how frequently they are serviced, chemicals used, frequency of cleaning /maintaining sewer lines and costs involved. C. NEWSLETTER Mr. Hamers presented the CMSD Spring Newsletter prepared by Staff and, after a couple of modifications, the Committee will recommend to the Board at the April 12, 2001, meeting that Staff be directed have the newsletters printed and prepared for mailing after approval of the Standardized Container Program. SANI ,POO' ' Costa Mesa Sanitary District � Minutes of Recycling Committee Meeting April 10, 2001 z 'OgPOR � Page 2 STANDARDIZED CONTAINER PROGRAM Mr. Hamers advised the Committee that documents are being prepared to implement the standardized container program. Ms. Revak provided a first draft of a postcard mail - out notification advising residents of the program with a tear -off postcard to be returned to the District indicating size and amount of containers requested by resident. Staff also presented a revised trash regulation card to be in effect upon implementation of the standardized program. Mr. Hamers reported a Special Meeting is scheduled for Thursday, April 26, 2001, at which time the Board may approve the purchase of standardized containers. Purchase agreements and addendums to the hauler agreement are being prepared by Staff and possibly will be presented for approval at the Special Meeting. CITY OF COSTA MESA RECYCLING PROGRAMS Curbside Trash Collection Mr. Hamers reported that owners of properties the City of Costa Mesa has directed to be serviced on site are, with few exceptions, refusing to sign the hold harmless agreements mailed out by the District. The District cannot demand that Costa Mesa Disposal trucks drive on the property to pick up trash and the City Ordinance cannot be enforced if property owners do not sign the hold harmless agreement, releasing Costa Mesa Disposal from liability. HOUSEHOLD HAZARDOUS WASTE PROGRAM Mr. Fauth presented the Household Hazardous Waste Grant Progress Report (Seventh Cycle), prepared by Curbside Inc., for the period February 1, 2000 through January 31, 2001, and submitted to the California Integrated Waste Management Department. To date, the program has collected over 46,990 pounds of household hazardous waste from 359 District residents. GRASSCYCLING PROMOTION Ms. Revak presented the recently revised Grasscycling brochure provided by the California Integrated Waste Management Department. The District Spring 2001 Newsletter promotes grasscycling and copies of the brochure are available to residents upon request and will also be included in CMSD New Resident Packages. •A f • r� L_J • 0 V. The meeting was adjourned at 10:30 a.m. Secretary Costa Mesa Sanitary District Minutes of Recycling Committee Meeting April 10, 2001 Page 3 President wS SANlT4, JJ ` S. Q • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 12, 2001 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on April 12, 2001, at 6:00 p.m., in Room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL: Directors Present: Directors Absent: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington None. Staff Present: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Ron Shef, District Ordinance Enforcement Officer. Others Present: Mrs. Ernie Feeney 1154 Dorset Lane, Costa Mesa 92626 Robert Osgood 962 Magellan Street Costa Mesa, CA 92626 CONSENT CALENDAR Director Worthington initiated discussion regarding the Occupancy Report. On motion by Director Ferryman and seconded by Secretary Perry, the Consent Calendar, with the revised Warrant list #2001 -10, was approved as presented. Motion carried 5 -0. SKI T� Costa Mesa Sanitary District .s Minutes of Board of Directors Regular'Meeting s" April 12, 2001 o. � Page 2 r MINUTES Approved Minutes of The minutes for the Recycling Committee meeting of Recycling Committee March 6, 2001, were approved as distributed. Meeting, March 6, 2001 Approved Minutes of The minutes for the regular meeting of March 8, 2001, Regular Meeting were approved as distributed. March 8, 2001 Approved Minutes of Study The minutes for the Study Session of March 22, 2001, Session were approved as distributed. March 22, 2001 REPORTS MANAGER'S REPORTS Approved Occupancy The Trash Occupancy Count documented a decrease of Report and payment of 82 units in the occupancy report for solid waste collection $167,680.36 to Costa as of April 1, 2001. Therefore, the total for April is 21,016. Mesa Disposal for trash Board directed Staff to prepare a warrant for $167,680.36 collection services for to Costa Mesa Disposal on May 1, 2001, for payment for April 2001 April trash collection based on the April count of 21,016. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Approved Refund Approved Refund to: Tony Spera in the amount of $60 Parcel Address: 2216 Raleigh to Tony Spera Assessor's Parcel No. N/A Units: 1 Requested Refund: $75 Total Refund Approved: $60 Owner canceled permits to construct a new bathroom. RECYCLING REPORTS Waste Diversion Report for The Waste Diversion Report for February 2001, showing a February 2001 was 50.32 percent diversion, was received and filed. received and filed. +�S�SANITA�,e Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting a April 12, 2001 o.A,�`'� Page 3 Waste Diversion Report for The Waste Diversion Report for March 2001, showing a March 2001 was received 51.23 percent diversion, was received and filed. and filed. Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of March 2001 for $ 140,614.54 in the amount of $ 140,614.54. ENGINEER'S REPORTS Project Status Report was The Project Status Report dated April 2001, was accepted received and filed. as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of March 31, 2001, was received and March 31, 2001, was filed. received and filed. Report of Monies on The Report of Monies on Deposit as of March 31, 2001, was Deposit as of received and filed. March 31, 2001, was received and filed Approved Warrant 2001 -10 Warrant Resolution #CMSD 2001 -10 was approved, for April 2001, in the authorizing the President and Secretary to sign ,the warrant amount of $811,427.70 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $811,427.70. END OF-CONSENT CALENDAR -------------------------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS Mr. Harriers reported receiving a letter from Mrs. Daryle Palmer, Principal, Kaiser Elementary School, dated March 23, 2001, thanking the Board for the $400 received as a result of the telephone book recycling program. Mr. Harriers presented a letter from Ms. Mary Aileen Matheis, President of Irvine Ranch Water District, congratulating President Schafer on her election to the position of Regular Special District Member on the Local Agency Formation Commission. PUBLIC COMMENTS President Schafer invited public comments. There were none given. O s a •roNA�� MANAGER'S REPORTS At 6:07 p.m., 'President Schafer adjourned request for adjustment compensation for th e and District Clerk. Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 12, 2001 Page 4 the meeting to closed session to discuss the District Manager /Engineer, General Counsel, REVIEW REQUEST FOR ADJUSTMENT OF COMPENSATION FOR DISTRICT MANAGER/ENGINEER CLOSED SESSION - PERSONNEL EXCEPTION GOVERNMENT CODE SECTION 54957 AFTER RECONVENING FROM CLOSED SESSION, TAKE ACTION WITH RESPECT TO THE REQUEST IN OPEN SESSION. REVIEW REQUEST FOR ADJUSTMENT OF COMPENSATION OR GENERAL COUNSEL CLOSED SESSION - PERSONNEL EXCEPTION GOVERNMENT CODE SECTION 54957 AFTER RECONVENING FROM CLOSED SESSION, TAKE ACTION WITH RESPECT TO THE REQUEST IN OPEN SESSION. REVIEW REQUEST FOR ADJUSTMENT OF COMPENSATION FOR DISTRICT CLERK CLOSED SESSION - PERSONNEL EXCEPTION GOVERNMENT CODE SECTION 54957 AFTER RECONVENING FROM CLOSED SESSION, TAKE ACTION WITH RESPECT TO THE REQUEST IN OPEN SESSION. President Schafer reconvened the meeting to regular session at 6:34 p.m. Director Worthington motioned to approve the request for compensation increase to Rob Hamers, District Manager /Engineer as follows, effective July 1, 2001: Engineering & Management $70.00 per hour Draftsman $50.00 per hour Inspector $45.00 per hour Retainer $1,200 per month Survey Crew (2 man) $160.00 per hour Secretary Perry seconded. Motion carried 5 -0. Vice President Woodside motioned to approve the request for compensation increase to Alan Burns, Legal Counsel, effective July 1, 2001, to $135.00 per hour. Secretary Perry seconded. Motion carried 5 -0. u • +�,,SAN/TAto Costa Mesa Sanitary District r �a Minutes of Board of Directors Regular Meeting April 12, 2001 '`OtMNAt =�•� Page 5 Director Ferryman motioned to approve the request for compensation increase to Joan Revak, Clerk of the District, effective July 1, 2001, from $700 per month to $1,000 per month for bonus paid directly by the District. Secretary Perry seconded the motion. Motion carried 5 -0. Director Woodside left the meeting at 6:38 p.m. REVIEW INCREASE FOR PEGGY PRESTON, MINUTE REPORTER After review of the report outlining Ms. Preston's specialized services, her long tenure with the District without any increases, her very competitive rates as compared to related services, her dedication to the District, and her upcoming need to upgrade her equipment, Secretary Perry motioned to approve the request for compensation increase to ,Peggy Preston, Minute Reporter, to $45.00 per hour, effective July 1, 2001. Director Ferryman seconded. Motion carried 4 -0. RECYCLING COMMITTEE PUBLIC OUTREACH PROGRAM COSTA MESA SANITARY DISTRICT OPERATIONS & SERVICES VIDEO ® Director Worthington reported the Operations and Services videotape was distributed to Board members for review. r� L Mr. Hamers reported initial comments have been received and a meeting set with Gordon Cantonwine to review the comments and discuss possible changes to the video. Mr. Fauth reported the section depicting a resident placing their trash container in the street as opposed to the curb will be refilmed. Discussion was held on how to depict the Directors in the videotape. Directors will provide additional comments and suggestions to Ms. Revak by noon on Monday, April 16, 2001. AGREEMENT WITH MONITOR VIDEO PRODUCTIONS Director Ferryman motioned to ratify the agreement between the Costa Mesa Sanitary District and Monitor Video Productions, executed February 13, 2001. Secretary Perry seconded. Motion carried unanimously. SANIT,, *, s" a *MRit Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 12, 2001 Page 6 PUBLIC AWARENESS PROGRAM OF DISTRICT'S SEWER FACILITIES GREASE REDUCTION CAMPAIGN Mr. Hamers reported the field crew and office staff met with President Schafer and Director Woodside to discuss grease reduction. Staff is preparing a tri -fold flyer to be distributed to restaurants to educate them on the issue.. Staff will bring the draft flyer to the Board at the May meeting. Ms. Revak is placing the CMOM information into the City of Costa Mesa quarterly pamphlet. Mr. Hamers will contact Director Woodside to give him an update on the status of the Grease Reduction Campaign. NEWSLETTER The Costa Mesa Sanitary District draft newsletter was presented. Director Worthington suggested the addition of print on the outside front of the newsletter directing residents to look inside to receive information on the new standardized containers. Ms. Revak reported the Grasscycling brochure prepared by the Integrated Waste Management Board has been updated and a phone number to call to receive a Grasscycling brochure will be added to the newsletter. The newsletter will be finalized and mailed in early May. STANDARDIZED CONTAINER PROGRAM OVERALL IMPLEMENTATION PLAN SPECIAL MEETING - APRIL 26, 2001 Director Worthington reported there will be a Special Meeting April 26, 2001, at 12:00 noon. Director Worthington will forward his suggestion for the trash collection regulations to Mr. Hamers. CITY OF COSTA MESA RECYCLING PROGRAMS CURBSIDE TRASH COLLECTION Mr. Hamers reported that few owners of properties the City of Costa Mesa has directed to be serviced on site have signed the hold harmless agreements mailed out by the District. The District cannot demand that Costa Mesa Disposal trucks drive on the property to pick up trash and the City Ordinance cannot be enforced if property owners do not sign the hold C7 O J �MN►� n �J Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 12, 2001 Page 7 harmless agreement, releasing Costa Mesa Disposal from liability. Mr. Hamers will meet with Bill Morris to discuss the issue. HOUSEHOLD HAZARDOUS WASTE PROGRAM Mr. Hamers presented a report by Curbside Inc., summarizing the door -to -door collection for the Household Hazardous Waste Program. During the period of August 1, 2000 to January 31, 2001, 20,688 pounds of household hazardous waste was collected. Board directed Staff to write a letter to Curbside Inc., thanking them for the excellent progress report. GRASSCYCLING PROMOTION An updated Grasscycling brochure has been completed for distribution. Ms. Revak reported a Grasscycling brochure is put into every new resident package sent out and will be available at the Public Services front counter. Director Worthington presented the Costa Mesa Sanitary District advertisement in the new Chamber of Commerce City of Costa Mesa Map. ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of March 2001. The number of calls for service for .scavenging are as follows: Location Calls for Service Cite /Arrest Area 1 0 1 Area II 1 0 Area III 5 0 Area IV 0 0 TOTAL 6 1 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five -week period beginning February 19, 2001 and ending March 25, 2001. Mr. Shef utilized the multifamily exempt list to distribute appropriate informational flyers to those residents not subject to any changes is curbside collection. 0 Mr. Shef distributed 40 courtesy flyers to encourage compliance. +�SAyANItf f, s" a 's CMSD STRATEGIC PLAN Costa Mesa Sanitary District Minutes of Board of Directors Regular'Meeting April 12, 2001 Page 8 REVIEW OF FIRST YEAR ACTION ITEMS Mr. Hamers reported the Board had been progressing through many of the items and more will be forthcoming. OFFICE SPACE AND LOCATION OFFICE SPACE SUB - COMMITTEE MEETING MARCH 19, 2001 GENERAL DISCUSSION The Office Space Sub- Committee met will Director of Public Services, Bill Morris regarding available office space for District Staff. Mr. Hamers presented the District's proposed plan for office space. Mr. Morris will be acquiring additional personnel and may require the sought -after location for his department. The next scheduled meeting will be held May 21, 2001. OFFICE STAFFING Mr. Hamers reported Ms. Vivian Cayme has been added as a temporary . staff member and will be with the District until July. Ms. Cayme has been contacting restaurants in the District to determine whether or not they use a grease trap or interceptor and how often the grease trap or interceptor is maintained. PROPOSAL FROM RAUCH COMMUNICATIONS FOR WRITTEN SUMMARY OF WORKSHOP NOTES Mr. Hamers presented a proposal from Rauch Communications to provide a written summary of the Strategic Planning Workshop for a fee of $500. Mr. Rauch will provide additional commentary regarding how Costa Mesa Sanitary District compares to other special districts in public outreach effort, numbers and types of special programs, overall level of service, etc. Mr. Rauch will also include any recommendations based on his experience with the District. The additional commentary is at no charge. Director Ferryman motioned to contract with Rauch Communications to prepare an analytical report comparing the Costa Mesa Sanitary District with other districts in both Northern and Southern California and provide any recommendations to the District on how to improve service, not to exceed $500. Director Worthington seconded. Motion carried 4 -0. Mr. Hamers will negotiate with Mr. Rauch on the District's behalf. a � *ro..�` Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 12, 2001 Page 9 • COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT Mr. Hamers reported Mr. Fauth has set up a check and recheck procedure to assist in field updates. Mr. Fauth reported Molly Chen, UCI intern, has completed all routes in the Field Update Occupancy Study and is in the process of inputting the information into the database. The study will be completed and presented at the May Board meeting. Final occupancy figures will be taken into consideration during the budget process. DISTRICT SPOKESPERSON Mr. Hamers reported a District Spokesperson is appropriate for sensitive issues. Director Ferryman suggested reviewing the March minutes for previous action and discussion on the item prior to further discussion. ENGINEER'S REPORTS EMERGENCY WORK VICTORIA STREET PUMP STATION • Mr. Hamers reported there is a small leak at the Victoria Street Pump Station. Mr. Hamers reported there is no sewage spill at that location and work is underway to repair the leak. Secretary Perry motioned to ratify the Manager's actions for the Victoria Street Pump Station emergency. Director Worthington seconded. Motion carried unanimously. LOW FLOW DIVERSION PROGRAM Mr. Hamers reported Staff met with the Orange County Flood Control District. Staff had anticipated preparing an analysis of the amount of water and effect to the system to present the Board at the April regular meeting, however the telemetry system required to provide data is not working properly. Mr. Hamers will provide a report at the May meeting. The Board tabled the report. PREVENTING SEWER SPILLS MEETING OF MARCH 20, 2001 • Mr. Hamers, Vice President Woodside and President Schafer met with the field crews on March 20, 2001, to discuss options available to the District. The attendees determined grease was the leading cause of the spills. Staff will SAM t,, *,O Costa Mesa Sanitary District Minutes of Board of Directors Regulat Meeting April 12, 2001 "�•ro..�`� Page 10 prepare a flyer to distribute to all restaurants in the District to inform them of the • potential damage done by the grease in the sewer system. Director Worthington suggested Mr. Hamers distribute the report on restaurants and their grease traps to all Board members. Mr. Hamers will send the report to Board members. President Schafer reported Vice President Woodside notified her he is attending the meetings of a local environmental group working in the Newport Back Bay area. PROJECT #129 BRISTOL STREET PUMPING STATION - REQUEST FOR STUDY SESSION Mr. Hamers presented a request for a Study Session to discuss the Bristol Street pumping station. Mr. Hamers will provide a brief history of the project, a description of the proposed sewer facility, and discussion of Board policy. The Study Session was set for May 15, 2001, at 12:00 noon. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE MEETING - APRIL 12, 2001 Mr. Puckett reported the Investment Oversight Committee met on April 12, 2001. An agenda was included in the Board packet and the minutes will be presented at the May meeting. STANDARDIZED CONTAINER PROGRAM PURCHASING OPTIONS AND EFFECT ON BUDGET The Board requested Mr. Puckett present a report depicting the impact to the District for the purchase of the standardized containers. Mr. Puckett presented a report with four different projections. Discussion of the four scenarios ensued. The Board requested a recommended financial implementation plan be presented at the April 26, 2001 meeting. TAX TREATMENT OF DIRECTORS COMPENSATION Mr. Puckett reported the separate payroll system to process the Director's compensation contributions has not been set up yet. Mr. Puckett expects the system to be ready by the May meeting, at which time he will present a plan to retroactively apply the tax effect back to January 1, 2001. 0 e � *rou�`•s Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 12, 2001 Page 11 • AUDITED FINANCIAL STATEMENTS FOR YEAR ENDED .TUNE 30, 2000 Mr. Puckett presented and reviewed the audited financial statements for year ended June 30, 2001. Conrad and Associates, the independent financial auditor, reported they noted no matters involving the internal control structure and its operations that they considered to be material weaknesses. Mr. Puckett summarized the District is financially healthy based on looking at the level of reserves in relation to assets. Mr. Puckett recommended the reserve levels be set at a higher level for the sewer fund. Mr. Puckett reported he would attempt to present the Audited Financial Statements by the end of October for the current fiscal year. ATTORNEY'S REPORTS CHANGES IN CONFLICT OF INTEREST LAW Mr. Burns presented a memorandum outlining three significant revisions to the conflict of interest laws for 2001. Mr. Burns will be attending a league conference and will provide a more definitive interpretive report from the FPPC. . NINTH CIRCUIT REJECTS COMMERCE CLAUSE CHALLENGE TO FLOW CONTROL Mr. Burns reported in On the Green Apartments vs. City of Tacoma the Federal Ninth Circuit Court of Appeal has rejected challenges to a city's exclusive collection and flow control ordinance. Mr. Burns reported the case does not get to the merits of the issues and these issues may be ripe for review in another case before the Ninth Circuit. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) QUARTERLY MEETING AND ELECTION OF DIRECTOR SCHAFER TO SPECIAL DISTRICT SEAT ON LAFCO - MARCH 29, 2001 President Schafer reported she was successful in her bid for election to a permanent seat on LAFCO. President Schafer reported Charley Wilson was elected to the alternate position. President Schafer presented a letter from Robert Moore, President, Board of Directors, South Coast Water District, dated April 2, 2001, congratulating her on her election and thanking her for her dedication to the industry and Orange County. President Schafer also presented a letter from Charley Wilson thanking her for her support and pledging to work closely with her concerning special districts within and outside the LAFCO arena. Q Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 12, 2001 Page 12 RECOMMENDED LAFCO FUNDING FORMULA FROM ISDOC 0 Mr. Hamers reported he received a letter from Keith Coolidge, Executive Committee, Municipal Water District of Orange County, requesting immediate approval of a proposed rate structure for funding LAFCO's operating budget. Director Ferryman motioned that the need to take action arose after the preparation of the agenda. Director Worthington seconded. Motion carried unanimously. Discussion ensued. Director Ferryman motioned to approve the proposed LAFCO funding formula as presented with the District's share being $10,584.00. Secretary Perry seconded the motion. Motion carried 4 -0. Staff will follow up with verification of the amount the Orange County Sanitation District would be required to contribute. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) President Schafer reported she will be involved in the annexation involving Newport Beach and Costa Mesa. • COSTA MESA CHAMBER OF COMMERCE President Schafer reported the Chamber spoke about the following: • Energy alert system • Rolling blackouts • John Campbell spoke on AB 853, a bill to simplify taxes on energy alert systems • Power plants to be built in Bakersfield President Schafer provided handouts for the Board's perusal. President Schafer also reported she received an award as volunteer of the month from Orange County Republican Women. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - MARCH 28, 2001 MONTHLY BOARD LETTER UPDATE Director Ferryman attended and provided the monthly update for review. Costa Mesa Sanitary District �a Minutes of Board of Directors Regular Meeting April 12, 2001 Page 13 WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer will attend the WACO meeting on Friday, April 13, 2001 and provide a report to the Board in May. ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer reported the meeting was cancelled. CSDA President Schafer will be attending a CSDA Board meeting after Government Affairs Day on April 23, 2001. OLD BUSINESS There was no old business discussed. NEW BUSINESS . ENERGY CONSERVATION - CSDA RECOMMENDED PROGRAM Mr. Hamers presented a handout from CSDA for the Board's consideration. The Board determined they would take no action. REVISED REGULAR MEETING AND STUDY SESSION DATES IN MAY President Schafer requested a revision of the May meeting dates. Revised dates were set as follows: May: • The regular Board meeting will be May 10th • Study Session will be May 15th at noon June: • The regular Board meeting will be June 14th • June 19th at noon was set for a tentative Study Session date ORAL COMMUNICATIONS There were no oral communications. 0 +�S'�ANITA�.O Costa Mesa Sanitary District , Minutes of Board of Directors Regulaf Meeting April 12, 2001 ' *roeAR°`'s Page 14 ADJOURNMENT S At 8:35 p.m. President Schafer adjourned the meeting. SECRETARY PRESIDENT • • • • �5 S16NITIRo' •',. (�• tie O 000 N^ H e ® ycRPORt,'(F9w COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING APRIL 26, 2001 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on April 26, 2001 at 12:00 noon in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 12:00 noon Director Ferryman led the Pledge of Allegiance. Vice President Woodside gave the invocation. Directors Present: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Alan Burns, Legal Counsel Others Present: Mrs. Ernie Feeney 1154 Dorset Lane Costa Mesa, CA 92626 Jennifer Kho, Daily Pilot Grace Camacho, Costa Mesa Breeze Raul Rangel, Roto Industries 1251 N. Jefferson Street, Anaheim, CA 92807 Kerry Holmes, Roto Industries 1251 N. Jefferson Street, Anaheim, CA 92807 Mark Rangel, Roto Industries 1251 N. Jefferson Street, Anaheim, CA 92807 Ray Rangel, Costa Mesa Disposal 2051 Placentia, Costa Mesa, CA 92627 n LJ SANI # o. STANDARDIZED CONTAINER PROGRAM Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 26, 2001 Page 2 Mr. Hamers provided a brief background of the Standardized Container Program, outlining the benefits to residents and the positive feedback from the pilot program. The District put out an extensive bid package and has determined the lowest bidder to be Roto Industries. Extensive testing was conducted to determine the strongest container with the longest life expectancy. The crosslink polyethylene container manufactured by Roto Industries was determined to be the most durable container. Mr. Hamers outlined the additional benefits of the lowest bidder, Roto Industries, stating they will also provide a one -year rollout program at no charge to the district, a savings of $100,000. Roto Industries will provide a three -year container management program at no charge to the District, a savings of $200,000. Sufficient containers will be provided for each residence. The agreement with Roto Industries provides for situational excess trash such as around the holidays (properly bagged and placed next to the standardized container) to be picked up. A program for seniors provides a small 35- gallon containers to make it more convenient for seniors to move the containers to the curb. There is a provision in the agreement for the manufacturer to take the containers back, once they have reached their life expectancy at no charge to the District. The Costa Mesa Sanitary District will provide the Standardized Container Program at no charge to the residents of Costa Mesa for at least two years. PURCHASE AGREEMENT WITH ROTO INDUSTRIES Director Worthington inquired as to how long the distribution of all the containers will take. Mr. Hamers stated distribution of containers throughout the City of Costa Mesa will[ occur at the rate of one route per month, with completion within 50 weeks. Director Worthington motioned to approve the Purchase Agreement with Roto Industries, stipulating dark green containers for all sizes. Director Ferryman seconded. Motion carried 5 -0. i 0 • s" a OR�tE °� Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 26, 2001 Page 3 • ADDENDUM NO.2 TO AGREEMENT WITH COSTA MESA DISPOSAL President Schafer requested information on whether Costa Mesa Disposal will pass on the expense of new truck purchases to the District. Mr. Hamers stated the Addendum No. 2 provides that implementation of the Standardized Container Program will not trigger any increase in cost to the District for service. Any trucks purchased will be compatible with the semi - automated system and Costa Mesa Disposal will not purchase any fully- automated collection vehicles without written authorization from the District. Secretary Perry motioned to approve Addendum No. 2 to Agreement with Costa Mesa Disposal. Director Woodside seconded. Motion carried 5 -0. ADDENDUM TO WARRANTY Director Ferryman motioned to approve the Addendum to Warranty. Secretary Perry seconded. Motion carried 5 -0. FINANCING PLAN Director Worthington requested information regarding the mechanics of the purchase. Mr. Puckett stated he could obtain financing within 60 days, however, with sufficient reserves on hand, the District has adequate capital to implement a major portion of the program prior to considering the necessity of financing. Mr. Puckett, working with Mr. Hamers, will orchestrate the financing based on the rollout of containers. Mr. Puckett outlined numerous options to obtain the financing. A final financing agreement will be brought to the Board for their approval. The Board directed the Finance Director to bring the final financing plan to the Board for their approval. TRASH COLLECTION REGULATIONS (GREEN CARD) Mr. Burns reported upon the Board's approval of the Trash Collection Regulations, he will draft an ordinance for the Board's approval to supersede the current regulations regarding trash containers. The Board directed Mr. Burns to draft the ordinance. Ms. Feeney suggested a change to the green flyer item number 3. "The containers ® belong to the District; please do not mark on them. Each container has an identification number and is assigned to a specific address." be bold in the flyer due to the tendency for some residents to mark their street address on the containers. �S'SANIT�fP 'PPOIA�� NOTIFICATION FLYER TO RESIDENTS Costa Mesa Sanitary District Minutes of Board of Directors Regular Meeting April 26, 2001 Page 4 Secretary Perry inquired as to how the District will determine which option card came from which residence. Mr. Hamers reported a duplicate address label will be placed on each card. Mr. Hamers reported the cards would be distributed and responses processed to determine the number and size of container to issue. Director Worthington suggested the option card be printed in green to reflect the color of the new containers. The Board directed Staff to modify the notification flyer with the dimensions and weight as suggested by Ms. Feeney. The flyer will be printed with green ink and a sufficient number printed to begin distribution to route eleven, the first route to receive containers. Directors will be given a copy of the map of routes and list of start dates for each route. PUBLIC COMMENTS Ms. Feeney thanked the Board and Staff for listening to the public and addressing their concerns. Ms. Feeney requested the dimensions of all containers be placed on the options request card to allow residents enough information to determine whether they can suitably maneuver the containers through their gates. Ms. Feeney further requested the weight of the empty container be added to assist residents in determining the most suitable container for their requirements. ADJOURNMENT At 1:00 p.m. President Schafer adjourned the meeting. SECRETARY PRESIDENT • 0 J �SPSANIrq�� i j yap ouii e ° ON= I . ' ycORPORAT�•�,�a COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting May 10, 2001 Public Comments. Any member of the public may address the:Board. Speakers on agenda items, . should identify themselves to the Clerk before the meeting so that theirinput can be provided at the time :the item is considered. Speakers on non - agenda -items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on'non- agenda, items except under special•. circumstances. Speakers must limit`their. remarks to five minutes. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with 'ADA, contact Joan Revak, (714)754 =5087, 48 hours prior to meeting Jf . assistance is needed (28 CFR 35.102.35.104 ADA Title.11): RECOMMENDED ACTION CALL TO ORDER —6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Recycling Committee Meeting — April 10, 2001 Approve 2. Investment Oversight Committee Meeting — April 12, 2001 Approve 3. Regular Meeting — April 12, 2001 Approve 4. Special Meeting — April 26, 2001 Approve Reports Manager's Reports 5. Refunds No Refunds COSTA MESA SANITARY DISTRICT AGENDA 0 # May 10, 2001 Page 2 . CAT • Met /P(a RECOMMENDED ACTION 6. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for May 2001`�M� 7. Recycling Reports (a) Waste Diversion Report - April 2001 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for April 2001 Engineer's Reports 8. Project Status Report Receive and File Treasurer's Reports 9. Financial Report as of April 30, 2001 Accept Report 10. Report of Monies on Deposit as of April 30, 2001 Accept Report 11. Warrant Register for May 2001 in the amount of $ Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Recycling Committee 1. Public Outreach Program a) Costa Mesa Sanitary District's "Working for You" Video Approve Video & Distribution b) Public Awareness Program of District's Sewer Facilities Accept Report 0. (40o Ne b 8) 1 k 01941 2. Standardized Container Program G' l 1 . a) Progress Report Accept Report b) Special Meeting - April 26, 2001 Accept Report 3. City of Costa Mesa Recycling Programs a) Curbside Trash Collection .- y�ir�N - Fii-V rzf . .S', -,*Il Accept Report . CAT • Met /P(a COSTA MESA SANITARY DISTRICT AGENDA B. Anti - Scavenging and Screening of Trash Containers Enforcement Reports C CMSD Strategic Plan 1. Review of First Year Action Items May 10, 2001 Page 3 RECOMMENDED ACTION Accept Reports a) Item 2.2 - Office Space and Location hUdC• i4z - ff . _PsVQ�.0 • SFi,✓Fco (1) Office Space Sub - Committee Meeting Scheduled with Bill Morris - May 21, 2001 y'h (' - b) Item 1.2 - Property Tax Allocation Progress Report c) Item 1.4 - Analysis of District's Electrical Costs C)) dtS'N6° t 1 <�� Accept Report �. i'PAO� /b A13 N d) Item 2.3 — Preventing Sewer Spills (1) Orange County Grand Jury Report "Sewage Spills, Accept Report Beach Closures, Trouble in Paradise" (2) Proposed Restaurant Guide for Grease Control Approve (3) Survey of Local Restaurants For Review e) Item 5.1 - Office Staffing Accept Report f) Report from Rauch Communications Accept Report D. Costa Mesa Disposal Field Update of Occupancy Report Accept Report E. Safety /Loss Control Meeting Minutes — May 2, 2001- Receive and File IX. ENGINEER'S REPORTS A. Emergency Work 1. Victoria Street Pump Station Sppah • 01(ve Ratify Actions by Manager B. Low Flow Diversion Program R4 JO A < oi i3O Y J'ssU Consider Approval C. Project 129 — Bristol Street Pump Station Study Session May 15, 2001 D. Standard Pacific Development/Adams and Mesa Verde - Accept Easements Dedication of Sewer Easements COSTA MESA SANITARY DISTRICT AGENDA E. John Wayne Airport — Request for Sewer Service 1. Proposed Sewer Easement at 3184 Airway Avenue X. TREASURER'S REPORTS A. Standardized Container Program 1. Financing Plan L tr o� Crtd," t ,4A 4 oc� B. CMSD 2001 -02 Budget Timetable (mom -T(, } `,M#tM 1k9 ) XI. ATTORNEY'S REPORTS A. Ordinance No. 37 - Amending Trash Collection Regulations XII. LOCAL MEETINGS A. Independent Special Districts of Orange County (ISDOC) hs B. Local Agency Formation Commission (LAFCO) /dS C. Costa Mesa Chamber of Commerce AS D. Orange County Sanitation District 1. Regular Meeting — April 25, 2001 2. Monthly Board Letter Update E. Water Advisory Committee of Orange County (WACO) F. Orange County Council of Governments (OCCOG) G. CSDA XIII. OLD BUSINESS XIV. NEW BUSINESS A. Liaison Committee Meeting with City of Newport Beach XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT May 10, 2001 Page 4 RECOMMENDED ACTION Accept Easement Approve Plan Review Approve Ordinance Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Meeting Scheduled May 21, 2001 G� f r COSTA Iyl[IESA SANITARY DIIS'7["IIBIIC'II' ff8]ECYCd,IIRTG COMMd'II'7['IEIE AGENDA May 8, 2® ®1l 9o3® a. m. Co nfeirenc e Room 1-A uulblic ®auto clln Progra nn n V J.4,_,k44L " mtv" 1-64- ay�il A. 9 6 � 99 Il Costa Mesa Sa nanny Di arncg sI ®rfl�nnng for q You" Video fie® C�cW ".�A�warenness ®ff Dns�rnct's� r Facilities 1�. �* Public . ,N' - o(' �Z cCMSD Newsletter l,�� /lam y , ��""D. Information to Costa Mesa City Council jArV `R E. Cathode Ray Tube (CRT) Landfill Disposal r—A-AU -76 - AA L-'r,+ bite ca/401, F. Public Services Emergency IExp® — May 20, 2001 SrM, c pq*Y d� Ctw-. 11. Standardized Container Program A. B. Special Meeting — April 26, 2001 TW 111. Cagy of Costa Mesas Recycling Programs A. Curbside Trash Collection SPSANfTq�y -r-" District Costa Mresa Sanita tiroRp0 R N. "T �e Phone (714) 754 -5043 Fax ( ?14) 43' -1436 JW <lddress t'1 t'l t: LY.I'OSI G -I RC ,1'a.C(Ll($ Alailing .-1 ddress P O. 130.r 1200 Costa rllesa. CA 92028-1200 • DATE: May 4, 2001 TO: Board of Directors Costa Mesa Sanitary District PO Box 1200 Costa Mesa, CA 92626 SUBJECT: Educational Video Update Dear Board of Directors: CMSD Staff completed the Educational Video, incorporating Board of Directors requests and edits. The final version is ready for production and distribution. Staff recommends the following media and quantities: MEDIA QUANTITY COST /UNIT TOTAL COST VHS Videotapes 250 $3.00 $750.00 CD -ROM Master 1 $180.00 $180.00 CD -ROM 300 $2.00 $600.00 TAX $114.75 Street.Address TOTAL $1,644.75 77 Fair Drive Costa Mesa. CA Please note the cost break point for videotapes is 201 units; the price /unit drops 9?626 -65 2 0 from $3.75 to $3.00 per tape. CD -ROM disks are a flat rate of $2.00 each except for the Master. The CD -ROM format will be in both MPEG -1 and QuickTime, where the MPEG -1 version is, a simple lower quality cross - platform format, while the QuickTime version will be a higher quality format for more advanced systems. The funds are available and reserved for the production costs. j. Board ol'Director.s Sincerely, �a ?'1"17( SCC17e11 ' (ire; i1f?ntLs�i"ie ' %. 2 � 11,�L I?t ! ?ti homas A. Fauth Assistant Manager Jan<<�s F,_rr,�?na?? g • .Rc_.c_„ ...�. • r] • SACRAMENTO OFFICE STATE CAPITOL SACRAMENTO, CA 95814 (916) 445 -4961 April 24, 2001 SENATOR ROSS JOHNSON THIRTY -FIFTH SENATE DISTRICT Mr. Dan Worthington, Director Costa Mesa Sanitary District 77 Fair Drive Costa Mesa, California 92628 -1200 Dear Dan, DISTRICT OFFICE 18552 MAC ARTHUR BLVD. SUITE 395 IRVINE, CA 92612 (949) 833 -0180 (714) 630 -3304 8001 221-2225 Thank you for taking the time to stop by my Capitol office on Monday. I appreciate being provided with a factual and informative video describing the Costa Mesa Sanitary District and its success as a national leader in recycling residential waste. I commend you and the other directors for your innovative and dedicated efforts. I'm sorry I missed you yesterday. I hope we'll have another opportunity to discuss issues of mutual interest and concern. Warm regards, ROSSJOHNSON Senator, 35th District RJ:co Ve Sa# Get Rid of That Hazardous Waste! Tp �y TM A very important free service to residents is the removal of household hazardous wastes. Most home, car and yard care products cannot be thrown into the trash. Items that fall into this category are: . Used Oil a Batteries a Cleaning Products . Pesticides . Paint . Pool Chemicals e Propane Tanks . Road Flares . Fuels . Antifreeze e Paint Thinner e Polishes . Waxes OPTION 1: Let us pick it up for you! To schedule a FREE Pickup at your home, call 800 - HHW-PKUP (800- 449 -7587) OPTION 2: The Orange County Household Hazardous Waste Collection Centers will accept your materials AT NO COST TO YOU! Your nearest center is in Huntington Beach at 17121 Nichols Street, near Warner Avenue and Beach Boulevard. For hours of operation and directions, call (714) 834 -6752. The District had another banner year collecting used greeting and holiday cards and sending them to St. Judes Ranch for Children in Utah. The Ranch is a home for abused and neglected children who support their activities by transforming used greeting cards into new greeting cards. The District recently mailed 901 pounds of cards for recycling. Please consider purchasing your cards through them (1- 800 - 492 - 3562). The Roll out The Sanitary District is in the process of providing you with brand new standardized trash containers. The benefits of this program are so important that the Board of Directors decided to provide the containers to you free of charge! Separate literature about the program will be mailed to you, but if you need more information please call (714) 754 -5307. The benefits are as follows: 1. Improved neighborhood appearance on trash collection day. 2. Increase in worker safety since containers are mechanically emptied; levels insurance costs. 3. Faster and more efficient pickup; fewer containers to pick up; more volume per container. 4. Wheels on containers allow easy maneuverability. IIJ 5. Attached lid provides rodent control and keeps out rain. 6. Fewer trash spill occurrences; more stable in wind. 7. Covers spectrum of manual, semiautomatic, orfully automatic emptying. 8. The underside of the container lid provides a forum for disseminating information to residents. 9. The containers have a long -life expectancy. We're Just Away •� Someone scavenging in your trash cans? Call us at (714) 754 -5307 and our Ordinance Enforcement Officer will be right there! 7 Want information on composting? Call (714) 0 754 -5307 for a free brochure. �y Want up -to -date recorded information on the C Special Recycling Programs? Call the Hotline at (714) 754 -5600. Need a school classroom project? We have the • information, call (714) 754 -5307. Having a Community Group Recycling Fund ;w Raiser? We can help, call (714) 754 -5307. fHave used syringes or needles (known as "Sharps ") to dispose of? Want a free container? The following is a list of participating pharmacies: STEVEN'S PHARMACY 1525 Mesa Verde Dr. East 714/540 -8911 RAMSAY REXALL 2246 Newport Blvd. 9491646 -7744 RITE AID 3029 Harbor Blvd. 7141434 -7639 WHITE FRONT PHARMACY 801 -B Baker St. 7141540 -2882 COLLEGE PHARMACY & SURGICAL SUPPLY 440 Fair Drive 714154613288 Send Your Grass Back to its Roots! 0 Grease is the biggest problem in sewer systems. From restaurants or residences, grease hardens in the line and blocks the flow causing a backup. These backups, or sewer spills, can pollute the Back Bay and the beaches. We need your help! Please, NEVER put grease down the sink. Pour it into a container and place it in your trash. By taking this simple step, you are doing your very important part in keeping the beaches clean. Holiday Schedule For Trash Collection Memorial DaY, Monda M Trash collection w ay 2 l delayed one day all week. Independence DaY• From Wednesday, July 4, 2001 y trash collection will be delayed one day Labor DaY, Monday, September 3 Trash collection will be ' 200 dela one day all week. Thanksgiving Thanksgiving Da , From T Y will be dell Thursday, November 22 hursday, trash collection delayed y all one day ayed week. Christmas DaY, Tuesda From Tuesda , Y, December 25, 2001 y trash collection will be delayed one day all week. Grasseyeling io the natural recycling of grass by leaving clippings on the laws mowing. Grass clippings decompose quickly and release valuable nutrients soil. Reduce the amount of waste going to our landfills - Grosseyeling is simple-, easy, and it works! For a free brochure, call (714) 7! Commitment to <�11� The District sponsors a yearly telephone book recycling contest for all the public and private schools in the District. Children learn "hands on" recycling and are rewarded for their efforts. The District awards $10,000 a year to the schools plus individual prizes for the students who recycle the most books. Last year 30 tons of books were collected and the prize money was used for worthwhile projects such as computer equipment, school supplies, library resources, science equipment, technology and funding awards for graduation activities. The books are recycled into new telephone books and telephone bill return envelopes. i ri What to do witi- Large gtehik��- Collection Costa Mesa Sanitary D Another very popular Special Program is the yearly Large Item Collection, beginning June18 and ending August 24, 2001. Look for the door hanger two weeks before the special trucks serve your street. In addition to the yearly program, residents are entitled to one free call -in and pickup per calendar year. Call Costa Mesa Disposal at (949) 646 -4617 for more information. The District also supports recycling of the yellow Residents who use dumpsters at their pages by placing collection bins at Costa Mesa City property are not eligible for this program and Hall and Orange Coast College during the yellow page must contact the contracted waste hauler distribution period, July 10 through August 13, 2001. The District sponsors a yearly telephone book recycling contest for all the public and private schools in the District. Children learn "hands on" recycling and are rewarded for their efforts. The District awards $10,000 a year to the schools plus individual prizes for the students who recycle the most books. Last year 30 tons of books were collected and the prize money was used for worthwhile projects such as computer equipment, school supplies, library resources, science equipment, technology and funding awards for graduation activities. The books are recycled into new telephone books and telephone bill return envelopes. i ri What to do witi- Large gtehik��- Collection Costa Mesa Sanitary D Another very popular Special Program is the yearly Large Item Collection, beginning June18 and ending August 24, 2001. Look for the door hanger two weeks before the special trucks serve your street. In addition to the yearly program, residents are entitled to one free call -in and pickup per calendar year. Call Costa Mesa Disposal at (949) 646 -4617 for more information. The District also supports recycling of the yellow Residents who use dumpsters at their pages by placing collection bins at Costa Mesa City property are not eligible for this program and Hall and Orange Coast College during the yellow page must contact the contracted waste hauler distribution period, July 10 through August 13, 2001. (name and phone number is on the dumpster) to arrange for pick up of large items. 0000 'ON IiwJad 'pled 'euv elues 0IVd 39V1S0d 'S n MMINV1S (1312]OS3dd U O � ,\ 00', to 0 7/1 ;o®.a ;s® A_se4!uoS use a ;soc) f ew Showin y! CMSD Video! The Sanitary District has produced a very informative 15 minute video outlining the operation and services of the District. The video is being shown on your local cable channel and is also available for showing at community groups and organizations. Please call (714) 754 -5307 for information. What Else Can 1 Do? Because the trash collection program does not require residents to separate the recyclables, the best way to help is to buy in bulk and buy items with less packaging. This is Source Reduction and is the next big step in keeping trash out of the landfills. Also, please continue participating in all the District's Special Recycling Programs and remember to hide your trash containers when not in use. 91 Achievements! - �— Residents of the District should ° be proud that their sewer system and trash collection program are in excellent shape. The sewer system has a life expectancy of at least another 50 years and the trash recycling rate is over 50% as required by law. Mesa• CA• 92628 -1200 Summit Meeting Recently, the top officials of the Costa Mesa Sanitary District met with the Mesa Consolidated Water District and the City of Costa Mesa in order to share information on how to best serve the public. The meetings will continue on a quarterly basis. Your input is also valuable and if you have any suggestions, please call us at (714) 754 -5307 or fax us at (714) 432 -1436. Phone The Honorable Libby Cowan & Council Members (714) 754 -5043 City of Costa Mesa 77 Fair Drive Fax Costa Mesa, CA 92626 (714) 432 -1436 RE: NEW STANDARDIZED CONTAINER PROGRAM Wd b Address tt inuct.cosla-mesa.cays Dear Mayor Cowan and Council Members: On April 26, 2001, our Board formally approved a standardized trash container program for all residents of the District who use curbside service. As a courtesy, our Staff provided Bill Morris with two containers that he will make available to you on Monday, May 7, 2001. Enclosed for your use are copies of the Notification Flyer, the Benefits List, the new Trash Collection Regulations and the Spring 2001 CMSD Newsletter. Please also note, we will soon be forwarding copies of Board of Directors our 14 minute video titled Working for You that fully describes the operations of the .4ricil , scharcr District including the many special recycling programs. Greg if oodside ._I; I perry Sincerely, r ✓aJ17eS F"lY.IAQA D(m Arlene Schafer President Enclosures cc: CMSD Board of Directors a 6 pririedon Allan Roeder, City Manager Recy li'd PaPer William J. Morris, DPS /City Engineer Planning Commissioners The exciting new program will provide each resident, free of charge, new forest green AlailingAddress containers to replace their existing containers. The containers will greatly improve P o. Box 1200 neighborhood appearance on trash collection day and will provide the many other Costa Nfesa, C.4 benefits shown in the attached list. 92628 -1200 The new containers are part of a 'semi- automated' collection system whereby the trash collection worker places the container on a lifting mechanism on the collection vehicle and the container is then automatically lifted and emptied. In contrast to a fully automated system where everything is done from inside the truck, the semi - automated system allows for the occasional occurrence of excess trash left outside the container. The new program also has provisions for seniors and others with limited mobility as StreetAddress well as high volume users. 7.7 Fair Drive Costa Mesa, C4 The Rollout will take approximately ten months beginning in early July and maps and 92626-6520 delivery schedules are available at the District's office or at Costa Mesa Disposal, (949) 646 -4617. As a courtesy, our Staff provided Bill Morris with two containers that he will make available to you on Monday, May 7, 2001. Enclosed for your use are copies of the Notification Flyer, the Benefits List, the new Trash Collection Regulations and the Spring 2001 CMSD Newsletter. Please also note, we will soon be forwarding copies of Board of Directors our 14 minute video titled Working for You that fully describes the operations of the .4ricil , scharcr District including the many special recycling programs. Greg if oodside ._I; I perry Sincerely, r ✓aJ17eS F"lY.IAQA D(m Arlene Schafer President Enclosures cc: CMSD Board of Directors a 6 pririedon Allan Roeder, City Manager Recy li'd PaPer William J. Morris, DPS /City Engineer Planning Commissioners �SNNITA�f �? C 0 to Mesa Sainitmg District May 2, 2001 Phone (714) 754 -5043 Mr. Raul Rangel Fax Roto Industries, Inc. (714) 432 -1436 1251 N. Jefferson Street Anaheim, CA 92807 RE: CMSD STANDARDIZED CONTAINER PROGRAM Board of Directors Art Perry Arlene Schafer Greg Moodside James Ferryman Dart 6lorthington • Printed on Recvcted Paper Sincerely, Robin B. Hamers Manager /District Engineer cc. Board Staff Dear Raul: On behalf of our Board and Staff, I would like to thank you, Kerry, Mark, and Ray for Mailing Address your cooperation and effort during the bid selection process for the standardized P o. Box 1200 containers. The new program constitutes a $2 million investment by the District and Costa Afesa, CA a joint effort by Roto Industries, Costa Mesa Disposal, and the District is needed to 92628 -1200 insure the program is successful. The District has enjoyed a long standing highly cooperative and friendly relationship with Costa Mesa Disposal and looks forward to a continuation of that relationship during the standardized container program. The Board was pleased to select the rotationally molded cross link polyethylene . containers since they are the longest lasting containers manufactured. And the selection process was made easier by the fact that Roto was the low bidder for these containers and Roto also offered a rollout and container management Street Address program at no cost. 77 Fair Drive Costa Mesa, CA In addition to enhancing neighborhood appearance on trash collection day, the 92626 -6520 Board recognized worker safety as a major factor for instituting the program. The semi - automated collection system should improve the working environment and decrease job related injuries. Board of Directors Art Perry Arlene Schafer Greg Moodside James Ferryman Dart 6lorthington • Printed on Recvcted Paper Sincerely, Robin B. Hamers Manager /District Engineer cc. Board Staff • SANITq# y� Costa Mesa Sanitary District ORA Memorandum To: Board of Directors From: Thomas Fauth, Assistant Manager 6 6 Date: 5 -4 -01 Re: CMSD Grease Survey In anticipation for a potential grease ordinance, Staff prepared and conducted a local restaurant survey asking the following questions: 1. Does your restaurant have a grease trap? 2. If so, how often is the grease trap serviced? 3. How often do you clean /maintain your sewer line? 4. What chemicals are used? / Which company cleans out your sewer lateral? 5. What are the costs / services performed? In summary, 157 CMSD area restaurants were included in the database from the yellow pages and provided the following data: Grease Traps Regular Sewer Maintenance %Y= 83/128 = 65% %Y =32/83 =39% %N= 45/128 = 35% %Y =10/45 =22% Therefore, 65% have grease traps and 35 % do not have grease traps. Of the 65% with grease traps, 39% have regular lateral sewer line maintenance. Of the 35% without grease traps, 22% have a regular sewer lateral line maintenance program. Additionally, Ron Shef conducted a hardware store survey Of available chemicals, brand names, chemical compositions and strengths, sizes and comparative costs. This data is being incorporated into a flyer for distribution to area restaurants. cc: Rob Hamers, Manager /District Engineer a MP01 -108 CITY OF COSTA MESA _ DEPARTMENT OF FINANCE MARC R. PUCKETT INTEROFFICE MEMORANDUM DIRECT OR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DISTRICT TREASURER COPY TO: ROB HAMERS, DISTRICT MANAGER DISTRICT STAFF DATE: MAY 10, 2001 SUBJECT: PROPOSED RATE INCREASES INFORMATION REQUEST You had requested information regarding proposed electricity rate increases as a result of the energy crisis. ANAT ,PSIS As a result of the energy crisis all Southern California Edison Customers will receive increases varying from 0% (if below baseline usage for residential use) to 50% for industrial customers. Consumer Class Residential below 130% of baseline Residential above 130% of baseline Small and medium commercial Industrial Agricultural Increase In Percentage Cents /kwh increase none 0% 7.0 46% 4.0 35% 4.3 50% 2.7 23% The referenced increases listed in the table above are projections based upon a news article in today's edition of the Orange County Register. The District paid $69,035 from April, 2000 through April 2001 for electricity usage. This usage was almost exclusively for electricity used to power the District's pumping stations. 1 It was my intention to use an assumption of a 28% increase when preparing the proposed budget document. However, based upon this news article it would appear that assumption may not be sufficient to cover the series of electricity cost increases totaling as much as 50% that the District may face during the ensuing fiscal year. Rate increases ranging from 28% to 50% will result in cost increases ranging from $19,330 to $34,518. Based on this new information, it is my intention to propose a 40% increase in electricity costs in the proposed budget: A 40% cost increase will result in additional costs of $27,614 for electricity over the next fiscal year. If you have questions or need additional information, feel free to contact me directly. MARC R. PUCKETT District Treasurer 2 i