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Agenda Packets - Board - 2001-01-111 COSTA MESA SANITARY DISTRICT ' AGENDA 00 o, Regular Meeting January 11, 2001 Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to five minutes. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714)754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). RECOMMENDED ACTION I. CALL TO ORDER —6:00 p.m. - Conference Room 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION & MOMENT OF SILENCE IN HONOR OF FORMER DISTRICT DIRECTOR NATE READE IV. ROLL CALL �. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Minute Approval 1. Recycling Committee Meeting — December 12, 2000 Approve 2. Regular Meeting — December 14, 2000 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for January 2001 4. Refunds Approve • COSTA MESA SANITARY DISTRICT January 11, 2001 AGENDA Page 2 i RECOMMENDED . ACTION 5. Recycling Reports (a) Waste Diversion Report - December 2000 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for December 2000 Engineer's Reports 6. Project Status Report Receive and File Treasurer's Reports 7. Financial Report as of December 31, 2000 Accept Report 8. Report of Monies on Deposit as of November 30, 2000 Accept Report 9. Report of Monies on Deposit as of December 31, 2000 Accept Report 10. Warrant Register for January 2001 in the amount of $548,957.95 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- 0 WRITTEN COMMUNICATIONS VI1. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Recycling Committee 1. Public Outreach Programs (a) Video of District's Operations & Services Consider Proposal (b) Public Awareness Program of District's Sewer Facilities Consider Letter to Editor 2. Standardized Container Program (a) Wednesday, January 17, 2001 Accept Report Room 1A 3. City of Costa Mesa Recycling Programs (a) Curbside Trash Collection CQ�w' Accept Report 4. Telephone Book Recycling Program With Schools �tf $7� Accept Report 1 (��,CZ COSTA MESA SANITARY DISTRICT AGENDA January 11, 2001 Page 3 RECOMMENDED ACTION 5. Christmas Tree Recycling Program C�PlW Accept Re 6. Greeting Card Recycling Program Accept Report B. Anti - Scavenging and Screening of Trash Containers Accept Reports Enforcement Reports C. CMSD Strategic Plan 1. Meeting with Midway City Sanitary District Accept Report 2. Meetings with Strategic Planning Consultant — February 1, 2, 3 Accept Report D. . Trash uler Participation in HHW and Educational Programs WK CMV ncW. Accept Report ZE. Costa Me a Disposal Field Update of Occupancy Report Accept Report F. CMSD Yearly Survey of Orange County Residentialv4�ly Accept Report Trash Collection Rates IX. ENGINEER'S REPORTS 40 Z Emergency Work 1. President Pumping Station Ratify Actions by Manager /B. 3180 Airway Avenue /John Wayne Airport —New Crash /Fire Rescue Approve in Concept Station Request for Sewer Service X. TREASURER'S REPORTS A. Investment Oversight Committee Meeting —,January 11, 2000 Accept Report XI. ATTORNEY'S REPORTS A. Director's Compensation 1. Ordinance No. 35 — Increasing Directors Compensation 2. New Legislation B. IRS Position on Classification of Special District Bo//a m --Me ers XII. LOCAL MEETINGS A. Independent Special Districts of Orange County (ISDOC)� 0 1. Appointment of District Representative %V Approve Accept Report Accept Report l0�4 Accept Report Nomination and Vote COSTA MESA SANITARY DISTRICT January 11, 2001 AGENDA Page 4 RECOMMENDED ACTION B. Local Agency Formation Commission (LAFCO) Accept Report 1. AB -2838 – LAFCO Funding by Cities, Co nties and �� S ccept Report S ecial Districts C u E F. • G H V , Costa e f C.o erce Le islation ommittee Orange Coun y on istr ct r c� 1. Regular Meeting - December 20, 2000 2. Monthly Board Letter Update 3. OCSD Member City /Agency Wastewater Colle tem Outreach Program Meeting – January 3, 2001 Water Advisory Committee of Orange Count (WACO CSDA �iomL- 0 xoda -, Accept Report Accept Report Accept Report a4,— Accept Report 1. Practicalities 2001, District Management and Governance - January 31 – February 1, 2001, Monterey, CA Special District Institute 1. Governance Seminar – February 22-23,2001 Monterey, CA Orange County Council of Governments (OCCOG) 1. Meeting – January 9, 2001 2. "Changing the Face of Orange County" Ideas and Design Competition Launch – January 25, 2001 XIII. OLD BUSINESS L/ �g XIV. NEW BUSINESS Ar A. * Oran e County Emergency Management Organization ( OCEMO ) Proposed Bylaws, Election of Officers /B. Office Staffing (WA- `M, W N - 2W� KIN XV. ORAL COMMUNICATIONS *I.. ADJOURNMENT Accept Report Consider Attendance Consider Attendance Accept Report Consider Attendance Approve Bylaws and Consider Nomination Accept Report • J COSTA MESA SANITARY DISTRICT Minutes of the Recycling Committee Meeting Held December 12, 2000 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Art Perry Staff Present: Rob Harriers, Tom Fauth, Joan Revak Public Outreach Program Mr. Fauth reported staff is researching sources for the video voiceover for existing video taken by staff as well as investigating cost to do program from scratch including actors, filming. A possible source for voiceover is the City Video Production Coordinator, which would require approval from the City Manager. Director Worthington recommended staff contact Mr. Gordon Cantonwine of Monitor Video in Santa Ana who has voiceover capabilities to use over videotape already completed by District staff. Mr. Fauth will contact Mr. Cantonwine. Standardized Container Program Mr. Fauth presented results of testing performed on the containers for the standardized program. The testing included a crush and drag test, and a video of the process was viewed by the Committee. The Committee will recommend to the Board of Directors at the regular meeting on December 14, 2000, that a special meeting be scheduled for presentation of final testing results and recommendations on the purchase of standardized containers. City of Costa Mesa Recycling Programs Curbside Trash Collection Mr. Hamers reported the City of Costa Mesa Title 8 amendment, requiring parcels with five or more residences to be serviced on site, goes into effect in eight days. District staff is confirming with Costa Mesa Disposal the list of parcels that can be serviced on site and the properties requiring an exemption from the City that will continue to be serviced using curbside service. COSTA MESA SANITARY DISTRICT 2 Minutes of the Recvclina Committee Meetina December 12, 2000 Telephone Book Recycling Program with Schools Ms. Revak provided a weekly data compilation for the Year 2000 School Telephone Book Recycling Program as of December 8, 2000, and informed the Committee the total books collected at this point in the program (10,222 books) compare with a total of 11,118 books last year, a decrease of 8.06% in the number of books collected. Ms. Revak further pointed out it is not possible for Costa Mesa Disposal to empty all of the bins every week and provided a copy of a letter sent to the schools encouraging their own tally to better verify the correct totals. Although the program is scheduled to end December 15, Director Perry suggested the bins remain at the schools until December 22, the last day of school before the Holiday break. Ms. Revak advised that Costa Mesa Disposal will be picking up the bins at the schools between December 18 and December 22 and will arrange to have the bins at the high schools remain until December 22. Christmas Tree Recycling Program Ms. Revak provided the flyer for the Christmas Tree Recycling Program that will run from December 26, 2000 through January 6, 2001. The City of Costa Mesa contracts with the Orange County Fair & Exposition Center for 0riop -off and storage. Mr. Hamers reported, for the second year, the City is employing the services of West Coast Arborist, the City's landscape contractor, to accomplish the tree grinding. Residents place trees at curbside on their regular trash day for collection by Costa Mesa Disposal. Orange County Integrated Waste Management Sub - Regional Group Meeting — November 15, 2000 Mr. Fauth and Ms. Revak attended the Quarterly meeting of the Orange County Integrated Waste Management Sub - Regional Group on November 15, 2000. The purpose of the group is to share ideas. The agenda included a discussion on construction and demolition debris handling and a proposed form to be used by contractors. The meeting was adjourned at 11:01 a.m. Secretary President • • • C COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held December 14, 2000 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on December 14, 2000, at 12:00 p.m., in Room 5 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President' Perry called the meeting to order at 12:00 p.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington Directors Absent: None. Staff Present: Robin Harriers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist Marc Puckett, Finance Director; Ron Hayes, Accountant, Finance Department, Ron Shef, District Ordinance Enforcement Officer Others Present: Ernie Feeney - 1154 Dorset Lane, Costa Mesa 92626 Phil Morello P.O. Box 10487 Costa Mesa 92627 ELECTION OF OFFICERS Mr. Hamers reported Directors Perry and Ferryman were reelected and sworn in on December 1, 2000. ELECTION OF DISTRICT OFFICERS The Board reviewed appointed positions. President Perry opened nominations for Board President. Director Woodside nominated Director Schafer as President. Director Ferryman seconded. Motion for Director Schafer as President as follows: Aye: Directors Perry, Schafer, Woodside, Ferryman. 0 No: Director Worthington. Motion carried 4 -1. COSTA MESA SANITARY DISTRICT 2 MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 President Perry opened nominations for the position of Vice President. Director Ferryman nominated Director Worthington. Vice President Schafer seconded. Director Worthington declined nomination. Director Schafer nominated Director Woodside for the position of Vice President. Director Ferryman seconded. Motion for Director Woodside as Vice President as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. President Perry opened nominations for the position of Secretary. Director Ferryman nominated Director Worthington. Director Worthington declined nomination. Director Schafer nominated Director Perry. Director Ferryman seconded. Director Perry nominated Director Ferryman as Secretary. Director Ferryman declined. Motion for Director Perry as Secretary as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. APPOINTMENT OF ORANGE COUNTY SANITATION DISTRICT REPRESENTATIVE Director Woodside nominated Director Ferryman to the position of Costa Mesa Sanitary District representative to the Orange County Sanitation District. Director Schafer seconded. Motion carried 5 -0. 0 Director Woodside nominated Director Arlene Schafer to the position of alternate representative of the Costa Mesa Sanitary District to the Orange County Sanitation District. Director Ferryman seconded. Motion carried 5 -0. APPOINTMENT OF INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY REPRESENTATIVE Director Worthington nominated Director Woodside as Costa Mesa Sanitary District representative to Independent Special Districts of Orange County. Director Ferryman seconded. Motion carried 5 -0. Voting was postponed until ISDOC bylaws could be reviewed. Director Schafer will continue as representative until a successor is appointed. APPOINTMENT OF SANTA ANA RIVER FLOOD CONTROL AGENCY REPRESENTATIVE Director Woodside nominated Director Ferryman to continue as Costa Mesa Sanitary District representative to the Santa Ana River Flood Control Agency. Director Worthington seconded. Motion as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. 0 COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 J Director Schafer nominated Director Woodside to be an alternate representative to the Santa Ana River Flood Control Agency. Director Ferryman seconded. Motion as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. APPOINTMENT OF CHAMBER OF COMMERCE LEGISLATIVE COMMITTEE REPRESENTATIVE Director Ferryman nominated Director Schafer as Costa Mesa Sanitary District representative to the Chamber of Commerce Legislative Committee. Director Woodside seconded. Motion as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. CONFIRMATION OF COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE CHAIRMAN (DIRECTOR WORTHINGTON) Director Schafer nominated Director Worthington to continue as Costa Mesa Sanitary District Recycling Committee Chairman. Director Ferryman seconded. Motion as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. CONFIRMATION OF CSDA REPRESENTATIVE (DIRECTOR SCHAFER) Director Ferryman nominated Director Schafer as the Costa Mesa Sanitary District representative to CSDA. Director Woodside seconded. Motion as follows: Ayes: Directors Perry, Schafer, Woodside, Ferryman, Worthington. Motion carried 5 -0. Newly- appointed officers took their positions. CONSENT CALENDAR --------------------------------------------------------------------------- - - - - -- On motion by Vice President Woodside and seconded by Secretary Perry, the Consent Calendar, with the Treasurer's report tabled due to finalization of software upgrade, was approved as presented. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 MINUTES 4 Approved Minutes of The minutes for the Recycling Committee meeting of Recycling Committee November 7, 2000, were approved as distributed. Meeting, November 7, 2000 Approved Minutes of The minutes for the regular meeting of November 9, 2000, Regular Meeting were approved as distributed. November 9, 2000 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $168,250.32 to Costa Mesa Disposal for trash collection services for December 2000 The Trash Occupancy Count documented a decrease of 12 units in the occupancy report for solid waste collection as of December 1, 2000. Therefore, the total for December is 21,084. Board directed Staff to prepare a warrant for $168,250.32 to Costa Mesa Disposal on January 1, 2001, for payment for December trash collection based on the December count of 21,084. REFUNDS None. RECYCLING REPORTS Waste Diversion Report for The Waste Diversion Report for November 2000, showing a November 2000 was 51.04% diversion rate, was received and filed. received and filed Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of November for $137,727.86 2000 in the amount of $137,727.86. ENGINEER'S REPORTS Project Status Report was The Project Status Report dated December 2000, was received and filed. accepted as submitted. • L` COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 • TREASURER'S REPORTS Financial Report as of The Financial Report as of November 30, 2000, was tabled. November 30, 2000, was tabled. Report of Monies on The Report of Monies on Deposit as of November 30, 2000, Deposit as of was tabled. November 30, 2000, was tabled. Approved Warrant 2001 -06 Warrant Resolution #CMSD 2001 -06 was approved, for December 2000, in the authorizing the President and Secretary to sign the warrant amount of $565,389.63. and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $565,389.63. END OF-CONSENT CALENDAR -------------------------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS Ms. Revak reported the Board received a thank you note from Jim Wahner for the holiday gathering at Director Ferryman's home. MANAGER'S REPORTS RECYCLING COMMITTEE PUBLIC OUTREACH PROGRAM Director Worthington reported the public education video being developed to acquaint the public with the District's programs has been completed to the point of final editing. Mr. Fauth scheduled a meeting to review the materials and obtain a proposal for final editing. Mr. Fauth additionally contacted a professional to bid on the pre - production and post - production distribution. Additional sources will be investigated. Director Worthington suggested contacting Peter Buffa to ascertain his expertise and, availability to participate in the video completion. Mr. Harriers reported Staff is developing a response to erroneous articles printed in the newspaper regarding the Costa Mesa Sanitary District sewer system. Mr. Hamers reported the scope of the program has not yet been determined. Staff is suggesting sending the article to the Register and Daily Pilot as well as directly to the newspaper reporters involved in the erroneous initial report. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 Director Ferryman suggested sending a letter to the editor of the newspapers to provide them with the correct information. • Mr. Burns suggested issuing a press release for general distribution, including the information that the District has an adequately funded program. Vice President Woodside suggested developing a program to educate reporters in advance of the District's spill status to keep them apprised of the correct information. PUBLIC COMMENTS Ms. Ernie Feeney explained she is in attendance at the Costa Mesa Sanitary District meeting to obtain more information regarding the Standardized Container Program. Ms. Feeney was unaware of the pilot program and suggested the District provide a more widespread notice of a possible change in service. Ms. Feeney expressed concern about the standardized container program's ability to adequately service the diverse needs of the community. Ms. Feeney stated, due to the high rental rate in the city and numerous high- occupancy dwellings, she felt the containers would not adequately meet the needs of the fluctuating populace. Ms. Feeney suggested the trash truck drivers take additional bags of trash placed beside the standardized container for high- occupancy dwellings and seasonal overflow. Ms. Feeney additionally inquired as to whether the residents would realize a refund due to the speed with which the new containers can be collected. is Mr. Morello concurred with Ms. Feeney's comments regarding the fluctuating trash volume. Mr. Morello stated he has been aware of the container program and has spoken to Director Worthington numerous times over the past year. Mr. Morello stated he owns residential income property on the Westside and is in favor of the standardized containers to prevent trash being distributed over sidewalks and streets from stray dogs. Mr. Morello expressed concern about the surges in volume of trash due to the frequency of tenant changes and inquired as to how the District proposes to handle sporadic surges in trash in the multi- family residential units. Mr. Morello also expressed concern about the out -of -view storage of the containers on his property. Mr. Hamers responded to both Ms. Feeney's and Mr. Morello's concerns. Mr. Hamers explained that both a single - family area and a multi - family area participated in a pilot program and the response to the pilot program was very successful. Mr. Hamers explained the District is aware of the fluctuation of volume in trash and explained the system is semi - automatic, with the driver getting out of the truck to place the standardized container on the lift mechanism. Additional bags of trash placed beside the container will be picked up at that time and placed into the truck. Mr. Hamers advised the program would be initiated with residents requesting the number of containers they need. Mr. Hamers reported the District is investigating a fully automated system in the future. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 Mr. Hamers explained the time taken to pick up the trash would not influence the cost of the program. A program may eventually be put into practice to charge residents based on volume of trash to benefit residents who practice source reduction. Mr. Hamers advised Mr. Morello that the District expects overflow trash during holidays and will make the necessary provisions to collect the increased volume. Mr. Hamers assured Ms. Feeney and Mr. Morello that all efforts would be made to make the system user - friendly. Ms. Feeney inquired as to the size of container being considered. Mr. Hamers stated a distribution of two 60- gallon containers is viewed as adequate to meet the needs of most residents. There will be 90- gallon containers available. Mr. Morello and Ms. Feeney thanked the Board and left the meeting. RECYCLING COMMITTEE (REVISITED) STANDARDIZED CONTAINER PROGRAM Staff recommended setting a special meeting to review the significant amount of analysis material. A special meeting was set for Wednesday, December 17, 2000 at noon. CITY OF COSTA MESA RECYCLING PROGRAMS CURBSIDE TRASH COLLECTION Director Worthington reported the City approved the amendment to Title 8 Ordinance requiring multi - family residential developments to provide additional bins or more frequent service of their bins. Mr. Hamers reported Costa Mesa Disposal will be required to service parcels with five or more complexes on the property instead of on the street unless they have an exemption. Mr. Hamers reported he is working with the Director of Public Services to ascertain which properties will be serviced on site and which will be applying for exemption. TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS Ms. Revak reported the telephone book recycling program is nearing completion. As. of December 1, 2000, there was an 8.06% decrease in books collected as compared to the 1999 program. • COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 CHRISTMAS TREE RECYCLING PROGRAM Director Worthington reported the Christmas Tree Recycling Program would begin December 26 and run until January 6, 2001. Director Worthington explained the District collects the trees and delivers them to an assigned site where the City of Costa Mesa has contracted an organization to grind the trees into useable mulch. Ms. Revak reported the flyers advertising the Christmas Tree Recycling Program will be available at Christmas tree lots and multiple other locations. ORANGE COUNTY INTEGRATED WASTE MANAGEMENT SUB- REGIONAL GROUP MEETING - NOVEMBER 15, 2000 Mr. Hamers reported Mr. Fauth and Ms. Revak attended the Orange County Integrated Waste Management Sub - Regional Group Meeting where members gather and exchange ideas. ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of November 2000. The number of calls for service for scavenging is as follows: I_ncatien Calls for Service Cite /Arrest Area 1 0 1 Area II 0 0 Area III 1 1 Area IV 0 0 TOTAL 1 2 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five -week period beginning October 23, 2000 and ending November 26, 2000. Mr. Shef investigated new complaints and rechecked existing ordinance complaints, reporting the results to Staff. Mr. Shef distributed 60 courtesy flyers to encourage compliance. • • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 0 CMSD STRATEGIC PLAN MEETING WITH MIDWAY CITY SANITARY DISTRICT Ms. Revak reported the District is scheduled to meet with Midway City on January 16th at 9:00 a.m. to include a tour of their facilities and lunch. Ms. Revak sent Midway City Sanitary District a proposed agenda for their review and comment. MEETING WITH STRATEGIC PLANNING CONSULTANT - FEBRUARY 1, 2, 3 Ms. Revak reported Mr. Rauch would meet with each director on February 1, 2001 for approximately an hour. Ms. Revak will contact all directors to set the schedule of interviews. The meetings on Friday, February 2 and Saturday, February 3 will be held from 8:00 a.m. to 12:00 p.m. COSTA MESA DISPOSAL FIELD UPDATE OF OCCUPANCY REPORT Mr. Fauth met with Mr. Rangel to discuss the field occupancy report. Mr. Rangel advised each of the Costa Mesa Disposal trucks would carry a person assigned to travel the route and verify the addresses of users. The program is projected to be completed within a three -month period. Mr. Fauth reported a Costa Mesa Sanitary District intern would perform a follow -up check on the results reported by Costa Mesa Disposal. CMSD YEARLY SURVEY OF ORANGE COUNTY RESIDENTIAL TRASH COLLECTION RATES Ms. Revak provided the updated survey depicting the results received from 20 cities to date and will supply the completed survey when all replies are received. ENGINEER'S REPORTS President Schafer inquired as to the canceling of the sinking fund. Mr. Hamers explained to the Board the reasons the sinking fund was canceled. Director Ferryman requested the sinking fund be revisited in one year. EMERGENCY WORK W. 18TH STREET SEWER VICTORIA STREET PUMPING STATION IOWA STREET PUMPING STATION AVIEMORE PUMPING STATION 0 Mr. Harriers reported there was no additional action taken during the month. COSTA MESA SANITARY DISTRICT 10 MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 Secretary Perry motioned to ratify the manager's actions in the emergency repair of West 18th Street, Victoria Street, Iowa Street, and Aviemore pumping stations. Director Ferryman seconded. Motion carried unanimously. ANNIVERSARY LANE SEWER AGREEMENT Mr. Hamers reported the project is complete, surface improvements were restored and landscaping repaired. PROJECT NO. 165 - REHABILITATE CANYON PUMPING STATION FORCE MAIN PROPOSAL TO BEGIN DESIGN PHASE Secretary Perry motioned to approve Project 1112100 -165, Rehabilitate Canyon Pumping Station Force Main. Director Ferryman seconded. Motion carried unanimously. PROJECT NO. 166 - MANHOLE AND PUMP STATION COATING AND MISCELLANEOUS WORK PROPOSAL TO BEGIN DESIGN PHASE Secretary Perry motioned to approve Project 1112100 -166, Manhole and Pump Station Coating and Miscellaneous Work. Director Ferryman seconded. Motion carried unanimously. PROJECT NO. 167 - EMERSON STREET SEWER RELOCATION PROPOSAL TO BEGIN DESIGN PHASE Secretary Perry motioned to approve Project 1112100 -167, Emerson Street Sewer Relocation. Vice President Woodside seconded. Motion carried unanimously. TREASURER'S REPORTS GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT NO. 34 (GASB 34) Mr. Puckett presented an article from the November issue of Western City magazine relating to GASB 34 for the Board's information. Mr. Puckett will present an implementation plan to the Board during budget deliberations for the 2001 -2002 fiscal year. ATTORNEY'S REPORTS DIRECTOR'S COMPENSATION I • Mr. Burns provided the Board with a copy of Chapter 86 of the 2000 Statutes which will authorize a 5% per year increase provided the procedure set forth in Water Code Section 20200 et seq. is followed. Mr. Burns reported the Statute is somewhat ambiguous. 0 COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 1 11 President Schafer suggested Mr. Burns contact Mr. Ralph Heim for information regarding the statute. The Board authorized Mr. Burns to purchase a full copy of the legislative intent report at his discretion and contact Mr. Heim for his input. Director Ferryman motioned to set a public hearing at the January 2001 meeting. Secretary Perry seconded. Motion carried unanimously. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) QUARTERLY MEETING AND ELECTION OF EXECUTIVE COMMITTEE OFFICERS - NOVEMBER 30, 2000 President Schafer reported she was voted in as First Vice President of ISDOC. President Schafer reminded Board members the next quarterly meeting of ISDOC would be March 29, 2001. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) President Schafer reported she attended and chaired the LAFCO meeting. The Strategic Planning meeting will be held on January 26, 2001. President Schafer reported elections for LAFCO positions would be held at the next meeting. AB -2838 - LAFCO FUNDING BY CITIES, COUNTIES AND SPECIAL DISTRICTS Mr. Hamers reported LAFCO would soon be funded by cities, counties and special districts. President Schafer stated no actual amount has been set, but the cost would be split in thirds between cities, counties and special districts. COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE President Schafer reported the Chamber of Commerce was dark. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - NOVEMBER 15, 2000 MONTHLY BOARD LETTER UPDATE • Director Ferryman attended the November 15th meeting and reported the following: COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 12 • The ground water replenishment system will be voted upon next month. • Biosolids - Kings County has approved banning biosolids. OCSD owns property in Kings County with the intent to use biosolids. • SAWPA is to fund 70% of the cost of moving the Santa Ana River Interceptor Line. SAWPA reported they cannot fund their portion. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the WACO meeting and reported they discussed the CALFED legislation and the Metropolitan Water rate structure. CSDA President Schafer attended the CSDA meeting in Napa Valley consisting of an orientation, a planning session, and board meeting. President Schafer reported CSDA discussed the following: • Merging some organizations (e.g., risk management, finance) to make it easier for special districts. • Little Hoover Commission. • Special Task Force • President Schafer will chair the next CSDA meeting. 2001 MEMBERSHIP DUES IN THE AMOUNT OF $2,093.00 Mr. Harriers reported the membership dues in the amount of $2,093.00 are due and recommended approval. Vice President Woodside motioned to approve payment of membership dues to CSDA in the amount of $2,093.00. Director Worthington seconded. Motion carried unanimously. SANTA ANA RIVER FLOOD PROTECTION AGENCY FULL AGENCY MEETING - NOVEMBER 9, 2000 Director Ferryman reported he had no additional input and was available to answer any questions the Board had regarding the minutes of the Santa Ana River Flood Protection Agency meeting. SPECIAL DISTRICT INSTITUTE GOVERNANCE SEMINAR - FEBRUARY 22 -23, 2001, MONTEREY, CA Interested Board members will contact Ms. Revak to make arrangements to attend the February 22 -23 seminar. Director Worthington expressed interest in attending. COSTA MESA-SANITARY DISTRICT 13 MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 0 OLD BUSINESS There was no old business discussed. NEW BUSINESS OFFICE STAFFING Mr. Hamers reported there has been a significant increase in Staff responsibilities and Staff feels an additional position is required to adequately meet the needs of Costa Mesa Sanitary District customers. Mr. Fauth prepared a workload analysis and Mr. Puckett provided a budget impact report for the Board's review. Mr. Fauth presented his analysis showing the programs Staff is currently involved in, both ongoing and one -time projects. Mr. Fauth reported permit processing has increased by 251/6 in the last year. Based upon the analysis, Mr. Fauth recommended the hiring of a permit specialist. Mr. Hamers proposed the hiring of a temporary person to complete the 2000 -2001 fiscal year and determine the feasibility of adding a permanent staff member. Director Ferryman expressed concern regarding whether the level of expertise required would be met by utilizing a temporary assistant. Mr. Puckett reported the newly created position would be compensated at the Permit Processing Specialist level of $36,780 (top step) and fringe benefits of $11,034, totaling $47,814. Mr. Puckett reported both the City and District budgets would require amendment to approve the position. Director Ferryman inquired as to the physical room to locate an additional employee in the District's current offices. Mr. Hamers reported Director of Public Services, Mr. Bill Morris is investigating relocating the District's office to a larger office, utilizing the District's current furnishings in the larger offices. Secretary Perry motioned to approve the addition of a temporary employee to fill the position of Permit Processing Specialist, and the moving ahead with the formalization of hiring a permanent Permit Processing Specialist, subject to evaluation and approval. Vice President Woodside seconded. Motion carried 5 -0. ORAL COMMUNICATIONS Mr. Hamers reported the greeting card program is currently in effect. President Schafer inquired as to whether the reserves are earmarked for specific uses. COSTA MESA SANITARY DISTRICT 14 - MINUTES - BOARD OF DIRECTORS MEETING HELD DECEMBER 14, 2000 f" IP Mr. Puckett responded the reserves are segregated and marked for specific types of contingencies. 0 ADJOURNMENT At 2:28 p.m. President Schafer adjourned the meeting. SECRETARY PRESIDENT • is h • COSTA MESA SANITARY DISTRICT REFUND REQUEST FORM Permit Number: Receipt No. 005148 TYPE: ❑ Connection ❑ Trash Parcel Address: 373 -375 Monte Vista Approved Amount S ❑ Sewer ❑ Permit Fees ® Other Assessor's Parcel Number: N/A Owner's Name: American Construction Service Mailing Address: 7811 Jefferson, Paramount, CA 90723 Telephone Number: (949) 760 -1017 Number Units on Parcel: 0 Commercial Square Feet: N/A Industrial Square Feet: N/A Please state briefly the reason for request: Contractor placed a cash deposit for sewer construction at 373 -375 Monte Vista - Edison Sub - Station in the amount of $20,000. CMSD Manager states that all work is complete. O.K. to refund deposit. ® Request Investigated, Full Refund Recommended ❑ Permanent Exemption Recommended ® Field Checked ❑ Request Investigated, Partial Refund Recommended Additional Comments: Requested Amount of Refund: $ 20,000 REFUND APPROVED By Board of Directors on: Computer Changes Made: Administrative Cost Applied ❑ Yes ® No 2379 -68 ON -LINE Recommended Amount of Refund: $ 20,000 $ ---------= = - - - -- -Trash $ 20,000 ------- --- ------ Sewer Initials: u� Initials: Amount: $ 20,000 1-13495496516 :73H1 3 -7:5-1 cc)S7;; ME. SA SAN D i Sr DEC-2---70e COSTA MESA SANITARY DISTRICT MONFf FICU"S AMCI Dec. 21:3 2022 06:3:3Arl Pl ')'-4 432 1436 P. (31- • • • "t • 2 • ! I Y, r ® SOUND STAGE • VIDEO PRODUCTION • POST PRODUCTION • COMPUTER GRAPHICS • VIDEO DUPLICATION Gordan Cantonwine 223 W. Dyer Road Santa Ana, CA 92707 (714) 957 -1155 Fax(714)957 -6117 �06 1M s V- 0 r� U 5 I roR \11DEO PRODUCTION SERVICE December 28, 2000 Costa Mesa Sanitary District 77 Fair Drive Costa Mesa, CA 92628 Mr. Tom Fauth, 223lAf. DYER ROAD SANTA ANA, CA 92707 (71 4) 957 -1155 Fax(714) 957 -6117 As per our meeting, here is my proposal for the Reclamation Information Video. I have prepared a budget summary and a letter of agreement for your consideration and approval. I thought you would like a brief biography about Monitor Video Productions Service. Monitor was formed just over eighteen year ago. We started in the city of Irvine and about eight years ago moved to the city of Santa Ana. We needed more space and a sound stage. Our present location Has seven thousand square feet and ample parking. We offer complete production services to Orange County producers, including audio recording, graphic animation, editing. duplication, and sound stage with sets, lighting and equipment. Monitor produces a variety of business and broadcast videos ie: television commercials, cable spots, marketing and sales programs, training and informational videos, educational programs for university and high school level mathematics. We are now completing a medical video for "patient training ", in both English and Spanish. Our clientele includes manufactures, aerospace companies, advertising agencies, educational institutions, performing arts and construction. Should you need additional information please don't hesitate to call. I am prepared to complete your project in January, but your prompt approval will be necessary to get started. I am very excited about your project and look forward to working with you. Sincerel Gord ant v me i�Ex Yif h 1,NI TOR 223 W. DYER ROAD SANTA AREA, CA 92707 (714) 957 -1155 . :.„ • VIDEO PRODUCTION SERVICE Faat(714)957m6117 STATEMENT OF CONDITIONS In order to interface with the client in the most effective manner, it is important that the terms and conditions be agreed to in writing. The following paragraphs, in an agreement -type format, are to reflect the areas of responsibility and content. Monitor Video Production Service will hereafter be identified as "MVP ". The client for whom the work is to be done will be identified as the "Client ". MVPS agrees to produce an informational video for the Costa Mesa Sanitary District. The subject is recycling and reclamation of disposable materials and how you can help. The program is to be approximately 12 to 16 minutes long. It will include testimonials from local residents and show the various areas that are managed by the City Sanitary Department. The program will motivate the residents to help and explain • to them how easy. and important it is. LIAISON The CLIENT agrees to designate one liaison representative to interface with MVPS. This individual will have the right to approve and make changes or additions to the program. The liaison will also approve content and technical data as necessary to complete the project. The liaison should be an employee of the CLIENT. The liaison for this project will be Tom Fauth. ADDITIONS OR CHANGES If the CLIENT elects to make changes in the program after it has been approved by the CLIENT the designated liaison, MVPS must be notified in writing of the requested changes or additions. MVPS will notify the CLIENT in writing as to additional charges or delays in delivery. EXCLUSIVENESS It is understood and agreed to that all services are to be performed exclusively for the CLIENT. Masters and /or copies will only be released to the client or liaison. COPYRIGHT The program will display a copyright symbol followed by the name City of Costa Mesa Sanitary District 2001 or as dictated by city requirements. APPROVAL • The CLIENT will have approval of the script, narration, narrator, graphics and logos. The client upon prior notification may add additional areas of approval. VISUALS The CLIENT will provide access to areas required in filming. MVPS will provide all necessary video and audio equipment and crew to create all the visual called out in the final script. The CLIENT may elect to supply certain special video images to enhance or illustrate the message. All city employees who are recognizable in the video scenes will need to sign a model release. The CLIENT is to secure rights and releases for all copyright materials supplied by the city for use in the video program. LOCATIONS Location filming to be at various locations in and around The City of Costa Mesa, as indicated by the script. CLIENT SUPPORT The CLIENT shall make available their technical advisors and others who may contribute important information pertaining to the video. ie: facts, history or successful conclusions to projects. • AUDIO MVPS will provide all necessary audio equipment, recording studio and personnel to create the soundtrack. POST - PRODUCTION MVPS will provide the editing facility, editor and Director to supervise the work. GRAPHICS Main Titles and credit titles are included in all MVPS productions. If computer animation is part of this agreement, it will be so stated. There is ( 0 ) seconds of animation included in the design of this production. Animation over the stated amount is not included and will require additional time and charges. SPECIAL AFFECTS MVPS will include all appropriate special effects for this program. ie: fades, dissolves, wipes, montages and digital effects. The use of "on screen word graphics" is used as needed to enhance the productions effectiveness. • • PAYMENT SCHEDULE The production will start immediately upon the signing of this agreement and delivery of the first installment payment, of which there are two. 1. Upon signing this agreement, a first payment is due in the amount of $ 4,620.00 2. Upon delivery and approval of the finished program a final payment is due in the amount of $ 4,625.00 Plus any additional pre- approved charges incurred during production. The cost of this production as stated above is $ 9,245.00, and is the total price of the production as contained in this document. Any variance in the scope of this production can increase the cost and must be discussed and approved by the CLIENT and MVPS. When SALES TAX applies it is only to materials and /or license fees. Client approval MV DATE DATE 12 -�'- - • • r • Z0 39Vd Budget Worksheet Form 12- 20- 00.XLT Monitor Video Production Service 223 West Dyer Rd. SA, CA 7W9574155 Fox 714- 957 -6117 Date Prepared: 12/26/00 Project No: Project: CMSD Educational Video Contact: Tom Fauth Ctierrt: City of Costa Mesa Sanitation Dept Address: 77 Fair Drive Terms: 50% & 50% City/Zip: Costa Mesa, CA Phone: 714 - 754 -5043 Web Address: Fax: 724 - 432 -1436 Project Description: An educational video for residers of Costa Mesa, to Inform them of the progress being made in reducing waste material that are otherwise are sent to Iandfik.Tell residents how they can help to reduce the amount of waste materials that have to be sent to landfills & reduce penalties from the State of California, for mandated reductions in landfill use. The Video will be 12 to 16 minutes and will identify how residents can participate. BUDGET SUMMARY A. Writer /Director $1,900.00 B. Talent/Narator $400.00 C Production Crew $1,400.00 D. PropslWardrobe $0.00 E. Stage FacNes $0.00 F. Travel/Loc/Meak $60.00 G. Equipment Rental $1,150.00 H. Tape/Film Stock $195.00 I. Bkgd. Materials $0.00 J. Stock Lib. /Graphics $200.00 K. Post Production Svcs. $3,390.00 L. Audio Svcs $550.00 M. Duplication $0.00 N. Office/Misc. $0.00 SUB -TOTAL $9,245.00 INSURANCE 5% CONTINGENCY 10% TAXABLE (.0750) 7.50% GRAND TOTAL Page 1 of 12 JOlINOW LIi9L96biL Ib:bl 000Z /8Z /ZI