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Agenda Packets - Board - 2005-09-14Costa..Mesa. Sanitar) ' ) District . an Independent. Special District Greg Woodside Vice President Arlene Schafer Director Jim Ferryman President Art ferry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (949)645 -8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting — Wednesday, September 14, 2005 RECOMMENDED ACTION I. CALL TO ORDER — 6:00 p.m. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Worthington III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence'on the agenda. Reports MinuteApproval 1. Regular Meeting — August 9, 2005 2. Special Meeting —August 11, 2005 3. Recycling Committee Meeting — August 12, 2005 Protecting our community's health dy providing solid waste and sewer collection services. rmsdnaxav Costa Mesa Son -itar ,9 District September 14, 2005 AGENDA Page 2 RECOMMENDED ACTION Manager's Reports 4. Refunds No Refunds 5. Occupancy Report and payment to Costa Mesa Disposal — August 2005 Approve 6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Financial Reports as of July 31, 2005 Accept Report 9. Treasurer's Reports as of July 31, 2005 Accept Report 10. Warrant Register for the month of August in the amount of $965,726.68 Ratify Payments 11. Directors' Compensation and Reimbursement of Expenses for the Approve Compensation Month of August 2005 & Ratify Expenses ------------------------------------- - - - - -- -END OF CONSENT CALENDAR-------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS / /A. Stanoqrdized Trash Container Program Reports lClR£cr9.it`oF�� Consider u sµeF - PM v,�Iq, f M1 yK f WkF - ?U C1W . B. Field Maintenance Services Update on Planning C. CMSD Strategic Plan 1. Year 2005 Strategic Planning Action Items Receive & File �2. New District Headquarters 0,/,a. Building and Grounds Ad Hoc Committee V i. Update on Improvements Accept Report 11 � ✓ ii. Repair Roof, Paint Building Exterior, Install Landscape Consider Agreements Improvements 3. Response from CR &R on Trash Collection Rates Discussion Protecting our community's health by providing solid waste and sewer collection sen* -es. crosdcayov Costa Mesa Sariitaq District AGENDA D. Recycling Reports 1. Waste Diversion Report — August 2005 /E. Contract Payment to CR Transfer for recycling services and disposal 1. Payment for August 2005 Services F. Joint Meeting with Midway City Sanitary District (MCSD) at CMSD Headquarters G. CMSD Video H. Recycling Committee — Friday, September 9, 2005 — 12:00 p.m., CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Woodside and Ferryman) /1 Recycling Committee Goals for 2005/2006 a. Tour of Orange County Sanitation District i. Tour held August 24, 2005 /b. Non - profit Group Recycling Projects c. Sewer Science Program 2. Recycling Grocery Store Plastic Bags Large Item Collection 2005 ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update 2. Project No. 174 - Grease Control Program Development B. Development Agreement at 1901 Newport Blvd. - Excess Sewer Flows C. Project No. 175 — OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines 1. Proposal to Provide Engineering, Inspection and Project Administration Services September 14, 2005 Page 3 RECOMMENDED ACTION Receive and File Ratify Subject to Verification of Diversion Report by Staff Accept Report Update Update on Activities Accept Report Accept Report Accept Report Accept Report Accept Report Verbal Report Update Consider Agreement Approve Protecting our community's keaft6 by providing solid waste and sewer eoffection services. cmsdcaAov Costa Mesa Sanitaq Distylct September 14, 2005 AGENDA Page 4 RECOMMENDED ACTION X. TREASURER'S REPORTS A. Investment Oversight Committee Meeting - Wednesday, Accept Report September 14, 2005, 5:30 p.m. (Directors Perry & Worthington) XI. ATTORNEY'S REPORTS City /District Agreement Consider GWU Curbside HHW Agreement Consider C Costa Mesa Disposal and CR Transfer Consolidated Agreement Update D. Claim - Judith A. Wright - Manhole at 407 Hamilton Reject Claim E. Resolution No. 2005 -715 Accepting the Vacated Right of Way Fronting Adopt Resolution the District Headquarters Building XII. LOCAL MEETINGS A. Orange County Sanitation District (OCSD) 1. Regular Meeting - August 25, 2005 (President Ferryman) Accept Report B. Santa Ana River Flood Protection Agency Accept Report C. Independent Special Districts of Orange County (ISDOC) Accept Report 1. Quarterly Meeting -Friday, October 28, 2005. — fREF u/�cH Consider Attendance D. Local Agency Formation Commission (LAFCO) ° 1 it ANN S Accept Report E. California Special Districts Association (CSDA) q`�._ Accept Report F. Meetings of: Costa Mesa City Council Report on Matters OCCOG - l Al*:, fb T. Pertaining to CMSD W ACO Chamber of Commerce cIU4 CC0VFF1&q'-'f- ,oW tv r AR /a3# . XIII. OLD BUSINESS XIV. NEW BUSINESS A. Alternate Meeting Date for November Regular Meeting Consider B. Suggestions from Director Worthington Regarding CMSD DVD Discussion XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT Protecting our community's health by providing solid waste and sewer coffeetion services. crosdca.Aov - ga t, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2005 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 9, 2005, at 12:00 p.m. at 628 W. 19t Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL C7 President Ferryman called the meeting to order at 12:00 p.m. Director Perry led the Pledge of Allegiance Director Woodside gave the invocation. DIRECTORS PRESENT: James Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Denise Gilbert, Permit Processing Specialist OTHERS PRESENT: None COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 0 AUGUST 9, 2005 PAGE 2 . ............................... CONSENT CALENDAR . ............................... Ms. Davis requested the Treasurer's Report be considered at a later date from the Consent Calendar, stating the report was not available due to the early meeting date. Director Schafer motioned to approve the Consent Calendar as presented, with the exception of the Treasurer's Report. Director Perry seconded. Motion carried 4 -0. Director Worthington arrived at 12:05 p.m. REPORTS MINUTE APPROVAL Minutes of Regular The Minutes of the Regular Meeting of July 11, Meeting, 2005, were approved as distributed. July 11, 2005 0 CCM /MCWD /CMSD The Minutes of the CCM /MCWD /CMSD Liaison Liaison Committee Committee Meeting of July 22, 2005, were Meeting, July 22,2005 approved as distributed. MANAGER'S REPORTS Refunds There were no refunds for the month of July 2005. Occupancy Report and The Trash Occupancy Count documented an Payment of $194,616.34 increase of 1 unit for the occupancy report for solid to Costa Mesa Disposal — waste collection as of August 1, 2005, therefore, August 2005 the total for August is 21,257. Board directed Staff to prepare a warrant for $194,616.34 to Costa Mesa Disposal on September 1, 2005, for August 2005 collection count of 21,257. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for July 2005 was Control Board (RWQCB) accepted as submitted. is COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ai AUGUST 9, 2005 PAGE 3 ENGINEER'S REPORTS Project Status Report The Project Status Report dated August 2005 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of June 30, 2005 was June 30, 2005 accepted as submitted. Treasurer's Report as of The Treasurer's Report was not yet completed and July 31, 2005 will be presented at the September meeting. Warrant 2006 -2 for August Warrant Resolution #CMSD 2006 -2 was approved, 2005 in the amount of authorizing the President and Secretary to sign the $609,014.89 warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $609,014.89. Directors Expenses for the Director Compensation and Expense Month of July 2005 Reimbursement for the Month of July 2005 were approved and ratified as follows: Director Ferryman: $170.00 Director Perry: $680.00 Director Schafer: $1,020.00 Director Woodside: $340.00 Director Worthington: $850.00 .......................... END OF CONSENT CALENDAR .......................... ATTORNEY'S REPORT INDEMNIFICATION PROVISIONS IN CMSD AGREEMENTS Mr. Burns provided a brief report regarding indemnification provisions in CMSD Agreements. Mr. Burns stated he recommends the broadest indemnity possible to minimize the District's exposure. SDRMA concurred and provided a statement reflecting this position. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING sj AUGUST 9, 2005 • a- PAGE 4 Mr. Burns reported the District requested a broad indemnification from the City of Costa Mesa in the City /District Agreement, the same requested of all service providers to the District. Mr. Hamers commended Mr. Burns for his foresight in having the District contact SDRMA, the District's insurance provider, to ascertain their recommendations to the District. CITY /DISTRICT AGREEMENT Mr. Burns provided a brief update on the current status of the City /District Agreement. Discussion was held. The Board instructed Staff to prepare a letter for the President's signature to the Mayor, City of Costa Mesa City Council, and Allan Roeder on behalf of the Board stating that no agreement has been reached on the contract language and it has been 13 months without an agreement in place. Therefore, 120 day notice will be given to the City of Costa Mesa that the District intends to discontinue use of the City's field crews. Barring a change in the City's position, the District will utilize alternate means of field crew services beginning December 15, 2005. The District plans on relocating its equipment from the City Yard by this same date. A copy of previous communication of January 13, 2005 will be included with the letter. Director Worthington motioned to direct Staff to prepare a letter to the Mayor, City of Costa Mesa City Council, and Mr. Allan Roeder as directed. Director Perry seconded. Motion carried 5 -0. CURBSIDE HHW AGREEMENT Mr. Hamers reported Curbside Inc. is no longer a part of Safety Clean and provided a brief report regarding the District's possible liability. Discussion was held. The item was tabled and will be discussed at the September regular meeting. 0 r: • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2005 PAGE 5 COSTA MESA DISPOSAL AND CR TRANSFER CONSOLIDATED AGREEMENT Mr. Burns reported he has continued to make phone calls to Costa Mesa Disposal and CR Transfer and has not received a response. WRITTEN COMMUNICATIONS Ms. Revak reported there were no written comments received. PUBLIC COMMENTS There was no public in attendance, no public comments made. MANAGER'S REPORTS STANDARDIZED TRASH CONTAINER PROGRAM REPORTS Mr. Fauth presented the Ordinance Enforcement Summary Report for the month of August 2005. Approximately 20 courtesy flyers were distributed to residents and three containers sprayed to cover graffiti markings. Discussion held regarding trash containers in alleys. Director Worthington suggested having Mr. Shef take photographs of the alleys and present them for the Board's review. Mr. Fauth will provide Mr. Shef with a list of alleys compiled from complaints received. CMSD STRATEGIC PLAN YEAR 2005 STRATEGIC PLANNING ACTION ITEMS NEW DISTRICT HEADQUARTERS BUILDING AND GROUNDS AD HOC COMMITTEE UPDATE ON IMPROVEMENTS Mr. Fauth presented a reproduction of the landscape improvement drawing from Mr. Peter Weisbrod and provided a brief overview of changes. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ►j AUGUST 9, 2005 PAGE 6 Mr. Fauth reported the contractor was contacted regarding the front and rear doors corrections. Mr. Fauth reported the right -of -way vacation for the flag pole location will be available after August 15, 2005. Mr. Fauth reported he is receiving quotes to paint the exterior of the building. REPAIR ROOF, PAINT BUILDING EXTERIOR, INSTALL LANDSCAPE IMPROVEMENTS Mr. Fauth provided a review of the repair matrix listing items in order of repair precedence and requested approval from the Board. In accordance with the District's rules and regulations, the Ad Hoc Committee will accept bids and orchestrate the building improvements shown in the CMSD Headquarters Matrix, not to • exceed $15,000. Any bid over $15,000 will be brought to the Board for approval. RESPONSE FROM CR&R ON TRASH COLLECTION RATES Mr. Fauth reported he spoke to Mr. Ronnenberg of CR &R regarding the trash collection rates. Mr. Ronnenberg stated he delegated the item to his CFO. Mr. Fauth reported a written response should be received within the week. Mr. Burns left the meeting at 1.25 p.m. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2005 PAGE 7 RECYCLING COMMITTEE - MONDAY, AUGUST 8, 2005 - 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND WORTHINGTON The Recycling Committee meeting was postponed to later in the month. RECYCLING COMMITTEE GOALS FOR 2005/2006 TOURS OF CR TRANSFER AND OC LANDFILL TOUR HELD JULY 13, 2005 Mr. Fauth presented photographs and a brief update on the July 13, 2005 tour. TOUR SCHEDULED FOR AUGUST 24, 2005 Mr. Fauth reported an additional tour has been scheduled for August 24, 2005. NON - PROFIT GROUP RECYCLING PROJECTS Nothing reported due to postponement of Recycling Committee meeting. LARGE ITEM COLLECTION 2005 Ms. Revak reported the Large Item Collection program began June 13, 2005 and will run until August 26, 2005. As of July 29, 2005, 274.79 tons were landfilled at a total cost of $6,045.16. Recyclable White Goods collected during this period totaled 105.68 tons, for a credit of $10,575.48, amounting to a net credit to date of $4,530.32. Ms. Revak reported CR &R is paying $22 /ton to dispose of trash and CMSD is being paid $100 /ton for white goods. White goods account for 25% of all items collected. RECYCLING REPORTS WASTE DIVERSION REPORT -JULY 2005 Ms. Revak presented the Waste Diversion Reports for July 2005 showing a 50.89% diversion rate. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2005 PAGE 8 Director Perry motioned to receive and file the report. Director Schafer seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR JUNE 2005 SERVICES Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of June 2005 in the amount of $209,434.55. Director Woodside seconded. Motion carried 5 -0. PAYMENT FOR JULY 2005 SERVICES Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of July 2005 in the amount of $191,678.56. Director Woodside seconded. Motion carried 5 -0. JOINT MEETING WITH MIDWAY CITY SANITARY DISTRICT (MCSD) AT CMSD • HEADQUARTERS Ms. Revak reported no meeting date has been received from Midway City. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE Mr. Hamers reported the Statewide WDR is being drafted and Steering Committee members are meeting to review and provide comments. Mr. Hamers reported the lawsuit between Coastkeepers and the Garden Grove Sanitary District has not yet been settled. PROJECT NO. 174 - GREASE CONTROL PROGRAM DEVELOPMENT Mr. Hamers provided a FOG (Fats, Oils, and Grease) map for the Board's review. Mr. Fauth provided an update on the Permit statistics. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2005 PAGE 9 Mr. Fauth provided a brief review of the FOG recovery charges. Mr. Fauth reported establishments will be charged as follows: $150 for each hot food establishment $60 for each cold food establishment In the original matrix, there were 59 hot food establishments and 373 cold food establishments identified. Due to the latest data received, there were 386 hot food establishments defined and 16 cold food establishments. Mr. Fauth's originally anticipated $142,000 in fees collected. With the updated information, a total of $172,000 is anticipated, an increase of $30,000. Discussion was held. Director Perry motioned to approve the FOG recovery charges of $2.31, i$60.00, and $150.00 as shown in Mr. Fauth's report. Director Worthington seconded the motion. Motion carried 5 -0. DEVELOPMENT AGREEMENT AT 1901 NEWPORT BLVD. - EXCESS SEWER FLOWS Mr. Hamers reported the agreement is not ready for presentation. INDEPENDENT ENGINEER'S REVIEW OF 2004 -2005 AND 2005 -2006 CAPITAL IMPROVEMENT PROGRAM Mr. Hamers provided.the review for Board consideration. Director Schafer motioned to approve the Independent Engineer's Review of 2004 -2005 and 2005 -2006 Capital Improvement Program, subject to making the recommended changes, and payment of the invoice of $1,875.00. Director Woodside seconded. Motion carried 5 -0. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �+ AUGUST 9, 2005 PAGE 10 PROJECT #166 - MANHOLE AND PUMP STATION RECOATING Mr. Hamers reported Project #166 has been completed and recommended the Board accept the improvements as completed and file a Notice of Completion, authorize payment of 5% retention 35 days after Notice of Completion is recorded, and exonerate Labor and Material Bond 35 days after Notice of Completion is recorded. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Director Woodside motioned to accept the improvements as completed and file a Notice of Completion, authorize payment of 5% retention 35 days after Notice of Completion is recorded, and exonerate Labor and Material Bond 35 days after Notice of Completion is recorded, exoneration of Faithful Performance Bond one year after Notice of Completion is recorded. Director Perry seconded. Motion carried 5 -0. PROJECT #101 - WESTSIDE PUMPING STATION ABANDONMENT Mr. Hamers presented Project #101 - Westside Pumping Station Abandonment, and a proposal to begin the design phase of the project. Mr. Hamers recapped the favorable comments for the project included in the independent engineer's review of the project. Director Schafer motioned to authorize preliminary engineering of Project #101, Westside Pumping Station Abandonment, not to exceed $15,000. (Engineer $80.00 /hour and 2 -man survey crew ($185 /hour). Director Perry seconded. Motion carried 5 -0. PROJECT #168 - TUSTIN PUMPING STATION RELOCATION - PHASE 1 Mr. Hamers tabled Project #168 Tustin Pumping Station Relocation — Phase 1. TREASURER'S REPORTS CORRECTED LAFCO FUNDING CONTRIBUTION FROM CMSD Ms. Davis presented a corrected LAFCO funding contribution report. Ms. Davis reported the Board previously approved fees for the LAFCO contribution of $11,781.73. Ms. Davis reported LAFCO had an error in their formula on their worksheets, resulting in a corrected contribution amount of $16,541.57. 1�1 �1 U • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ► �. AUGUST 9, 2005 PAGE 11 Director Perry motioned to re- approve Resolution No 2005 -711, Approving an Alternative Formula for Distributing LAFCO Fees Among the Independent Special Districts in Orange County, approve the corrected LAFCO contribution in the amount of $16,541.57, and an adjustment of $4,761.00 from contingency to fund the professional membership dues. Director Woodside seconded. Motion carried 5 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - JULY 20, 2005 (PRESIDENT FERRYMAN /DIRECTOR SCHAFER) Director Schafer attended the OCSD meeting. Director Ferryman reported the following: ■ Blake Anderson submitted resignation — Board did not accept the resignation ■ Oversight Committee monitoring Anderson SANTA ANA RIVER FLOOD PROTECTION AGENCY The Santa Ana River Flood Protection Agency Meeting was cancelled. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Director Schafer attended the meeting on August 2, 2005 and reported they discussed the following: • Next meeting at OCSD (October 28, 2005 - Quarterly meeting) • LAFCO dues • California Governor requested to be speaker at next meeting LOCAL AGENCY FORMATION COMMISSION ( LAFCO) Director Schafer will attend the August 10th meeting and provided a brief update of the items on the agenda to be discussed. L COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING � AUGUST 9, 2005 PAGE 12 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) Director Schafer participated in a conference call CSDA meeting and reported they discussed the following: • August 23, 2005 meeting in Oxnard • Annual Conference in Long Beach ANNUAL CONFERENCE AND EXHIBITOR SHOWCASE - SEPTEMBER 27 -29, 2005, LONG BEACH Director Perry motioned to approve attendance for Directors Schafer and Worthington, to the September 27 -29 CSDA Conference and Exhibitor Showcase in Long Beach. Director Woodside seconded. Motion carried 5 -0. MEETINGS OF: COSTA MESA CITY COUNCIL, OCCOG, WACO, CHAMBER OF COMMERCE WACO Director Schafer attended the WACO meeting of August 5, 2005, and reported the following: • CSDA program guest speakers • Update on Federal Water Issues OLD BUSINESS There was no old business discussed. NEW BUSINESS RESOLUTION NO. CMSD- 2005 -712 - ELECTION OF SEVEN DIRECTORS TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS Director Schafer provided a brief update on the upcoming election. Director Schafer motioned to adopt Resolution No. CMSD- 2005 -712 — Election of Seven Directors to the Special District Risk Management Authority Board of Directors. Director Woodside seconded. Motion carried 5 -0. • �gDe� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 9, 2005 PAGE 13 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Perry requested the Ad Hoc Committee meeting date be changed to September 30, 2005. ADJOURNMENT At 8:13 p.m., President Ferryman adjourned the meeting. SECRETARY • PRESIDENT • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING AUGUST 11, 2005 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in special session on August 11, 2005, at 6:00 p.m. at 1845 Park Avenue, Costa Mesa. President Ferryman called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Perry led the Pledge of Allegiance. INVOCATION Director Woodside gave the invocation. ® ROLL CALL DIRECTORS PRESENT: James Ferryman, Greg Woodside, Art Perry, Arlene Schafer, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Denise Gilbert, Permit Processing Specialist OTHERS PRESENT: None PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Burns gave a brief overview outlining the process for consideration of annual trash collection charges, explaining Proposition 218 procedural rules will be followed for the proposed increase. COSTA MESA SANITARY DISTRICT d [` MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING ' AUGUST 11, 2005 PAGE 2 i Mr. Burns read the requirements necessary to increase the trash rate: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge may not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionality requirement for assessments. 5. No fee or charge may be imposed for general governmental services such as • police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. PRESENTATION OF REPORT Mr. Hamers presented a report stating trash collection charges for 2005 -06 are $239.41 per dwelling unit per year for the 2005/06 annual trash collection charge. The charge meets the substantive requirements of Proposition 218 as follows: Revenues derived from the fee or charge do not exceed the funds required to provide the trash collection service. The charges are calculated by adding together the cost of components necessary to provide the service and then apportioning this to those receiving trash collection services. No components other than those directly related to providing service are used to establish rates. The components include trash collection, recycling, education and special programs, and administration. 2. Revenue from the fee or charge is not used for any purpose other than for which the fee or charge is imposed. The revenue is to be used only for the components of providing trash collection service as outlined in Paragraph 1 above and as identified in the District's yearly budget. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING µ AUGUST 11, 2005 Y + PAGE 3 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. The amount of the yearly charge is determined by dividing the cost of all the components of providing service by the number of parcels receiving service, as the vast majority of parcels produce an approximately equal amount of solid waste and all parcels enjoy the benefits of the public education and have an opportunity to participate in the special programs. The District considered implementing a variable charge program based on the number of trash containers at each residence, however, the cost of implementing and maintaining the system will exceed the potential savings to the residents. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties not receiving trash collection service or that receive service from other entities providing trash collection, are not charged. ® 5. No fee or charge is imposed for general governmental services such as p olice, fire, ambulance, or libraries, but is only imposed for trash services. The District provides only trash collection and sewer service and all fees collected for trash collection are used only for that purpose. Mr. Hamers stated he determined the rate increase is necessary due to the required increase in the contractual agreement to contractors regarding the Consumer Price Index increase. Additionally, 88% of the cost for solid waste is attributed to trash collection and recycling. President Ferryman verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received 1 protest to date from a total of 17,696 parcels notified. OPEN PUBLIC HEARING President Ferryman opened the public hearing, requesting each speaker to limit their comments to three minutes and advising participants that, by law, only a written protest will count. The following protests were received: COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING AUGUST 11, 2005 PAGE 4 Mr. Arthur E. Goddard, 2901 Palau Place. rates stating that no property owner should of the total cost. CLOSE PUBLIC HEARING Mr. Goddard protested the increase in trash pay more than his or her proportional share President Ferryman closed the public hearing. DETERMINATION REGARDING PROTESTS President Ferryman directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak determined there was 1 protest filed from a total of 17,696 parcels. President Ferryman determined the protest failed. ADOPT RESOLUTION NO. 2005 -713 CONFIRMING AND ADOPTING THE REPORT AND DIRECT CLERK TO FILE WITH COUNTY AUDITOR Director Schafer motioned to adopt Resolution No. 2005 -713, A RESOLUTION OF THE • BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED CHARGES FOR TRASH COLLECTION, ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Woodside seconded. Motion carried 5 -0. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Burns gave a brief overview outlining the process for consideration of annual liquid waste charges. Mr. Burns explained the substantive requirements of Proposition 218 will be met. Mr. Burns read the requirements of Proposition 218: Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING AUGUST 11, 2005 • PAGE 5 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. • 9 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential of future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionality requirement for assessments. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. PRESENTATION OF REPORT Mr. Hamers presented a report on the liquid waste disposal charges for 2005 -06 showing his review of the proposed rate per category, the rates being the total of the base charge plus the fats, oils and grease (FOG) control program recovery fee as shown below:. Single family residence per year Multi- family residence per year Commercial w/o food service per year Commercial w /cold food service per year Commercial w/hot food service per year Industrial per year Other per year $31.37 + $2.31 $24.16 + $2.31 $18.25/1000 sf + $2.31 $18.25/1000 sf + $60.00 $18.25/1000 sf + $150.00 $53.76/1000 sf + $2.31 $16.17/1000 sf + $2.31 The proposed charges are an increase over the previous fiscal year. Additional funds are also necessary to operate and maintain the sewer system in conformance with the Regional Water Quality Control Board's Waste Discharge Requirements (WDR). Mr. Hamers outlined how the charges for liquid waste disposal meet the substantive requirements of Proposition 218 as follows: 1. Revenues derived from the annual sewer fee charges do not exceed the funds required to provide the sewer service. The base sewer charges are calculated by adding together the costs of all the components of providing the service and then apportioning the required funds to each of the properties connected to the system. The components of providing the service include the yearly capital replacement projects, the maintenance and operation costs of maintaining the system and administration costs. A variable level charge was added to each of the property categories to recover a portion of the costs of the comprehensive COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING AUGUST 11, 2005 PAGE 6 • fats, oils and grease control program that is required under the WDR. These charges are also shown in the Engineer's Report. 2. Revenues from the charge are not used for any purpose other than for which the fee or charge is imposed. No funds collected from the charges are used for expansion or augmentation to the sewer system, only the purposes as designated in the applicable statutes. Similarly, no funds derived from the charges are used for solid waste collection, recycling or administration thereof. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. Each parcel connected to the system falls into a property category type, which has a related estimated maximum sewer flow. The maximum estimated sewer flow is based on actual flow metering tests along with flow rates calculated and established by other sewer agencies. The total estimated maximum sewer flows and acres of property developed are used to determine the funding contribution from each property category type. Each individual parcel, based on the actual number of residential units or commercial /industrial /other square footage, is assigned its proportional share of the required funds of each property category type. In addition to the base sewer charges, a variable level charge was added to recover a portion of the costs of the new grease control program. Therefore, each property contributes its proportional share. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties are only charged if they are physically connected to the sewer system. Vacant land or properties with storage or other buildings not receiving sewer service are not charged. 5. No fee or charge is imposed for general governmental services such as police, fire, ambulance, or libraries, but is only imposed for sewer services. The District provides only trash collection and sewer service and all fees collected as sewer charges are used only for related expenses. President Ferryman verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received 1 protest to date from a total of 24,219 parcels notified. Ms. Revak also reported receipt of a letter from Mr. Steven C. Kiser, Counsel to • Park Mesa Village expressing his clients' objection to lack of information and justification concerning the proposed sewer service rate increases. Y • OPEN PUBLIC HEARING COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING AUGUST 11, 2005 PAGE 7 President Ferryman opened the public hearing, requesting each speaker to limit their comments to three minutes and advising participants that, by law, only a written protest will count. Mr. Arthur E. Goddard, 2901 Palau Place. Mr. Goddard protested the increase in sewer rates stating that no property owner should pay more than his or her proportional share of the total cost. Mr. Mark Abrams, 174 Broadway, protested the increase for multi family residence stating the increase was too much and should be proportional to actual use. Mr. & Mrs. M. Velastegui, 2060 Placentia Avenue questioned the method of calculating the rates. Mr. Hamers stated the only true way to measure flow would be to install a meter at each • parcel and the cost of doing so would be too costly to the residents and business owners. CLOSE PUBLIC HEARING President Ferryman closed the public hearing. DETERMINATION REGARDING PROTESTS Vice President Woodside directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak, noting that by law only written protests may be counted, determined there was one protest filed from a total of 24,219 parcels. President Ferryman determined the protest failed. ADOPT RESOLUTION NO. 2005-714 CONFIRMING AND ADOPTING THE REPORT AND DIRECTING THE CLERK To FILE WITH THE COUNTY AUDITOR Director Woodside motioned to adopt Resolution No. 2005 -714, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED USER FEE FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF ® THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Perry seconded. Motion carried 5 -0. ORAL COMMUNICATIONS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING AUGUST 11, 2005 • PAGE 8 Mr. Hamers expressed his appreciation to District Staff for their diligent efforts in the rate setting process. ADJOURNMENT At 6:39 p.m., President Ferryman adjourned the meeting. SECRETARY PRESIDENT • • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING AUGUST 12, 2005 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19'h Street, Costa Mesa. Directors Present: Greg Woodside, Dan Worthington Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Denise Gilbert Director Woodside called the meeting to order at 12:00 p.m. RECYCLING COMMITTEE GOALS FOR 2005/2006 TOURS OF CR TRANSFER AND OC LANDFILL Mr. Fauth reported on the successful tour of CR Transfer and the Bowerman Landfill that occurred on July 13, 2005 and provided photos of the event. TOUR OF ORANGE COUNTY SANITATION DISTRICT A tour of the Orange County Sanitation District (OCSD) for interested Costa Mesa residents is scheduled for Wednesday, August 24, 2005. Options for transportation to OCSD were discussed. CLASSROOM RECYCLING PROJECTS Mr. Fauth reported there are no classroom recycling projects scheduled at this time. Director Woodside reported he will contact a Girl Scout regarding participation in a CMSD recycling program. LARGE ITEM COLLECTION 2005 Ms. Revak presented a report on the Large Item Collection program in progress. As of July 29, 2005, 274.79 tons were landfilled at a total cost of $6,045.16. Recyclable White Goods collected during this period totaled 105.68 tons for a credit of $10,575.48 amounting to a net credit -to -date of $4,530.32. Ms. Revak pointed out that CR &R is paying $22.00 /ton to dispose of trash and CMSD is being paid $100 a ton for white goods. White Goods account for 25% of all items collected. Protecting our community's health by providing solid waste and sewer collection services. crosdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting August 12, 2005 Page 2 • PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 12:50 p.m. Secretary President • • Protecting our community's health by providing sotiid waste and sewer collection services. ,qov • TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: September 6, 2005 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the monthly period of August 2005. There were no trash collection Holidays this month. Therefore, collection schedules remained unchanged Monday to Friday. Large item collection program ended this month with little or no scavengers activity noted. Due to some temporary health problems the Ordinance Enforcement Officer reduced somewhat the active hours in the field. Fifteen courtesy flyers and regulations were left with residents. Three Containers were over sprayed for graffiti cover up. Currently, some new containers I. D. tags were produced by staff and these will be used to test feasibility for wear in the field. Currently, the Ordinance Enforcement Officer is taking digital photos of the Alleys in the distric determine ingress /egress of the collection trucks and geography of contrners in these Public Alleys. Complaint verification, District deliveries, scavenger patrol and continuous area monitoring are among the duties .performed by the Ordinance Enforcement Officer. Included this month is a consolidated year to date itemized report of those properties investigated. Letters of enforcement will be sent to those residents whose properties are listed atleast twice during this period. • 0 Consolidated a Enforcement Report Includes data thro97 -29 -05 Date Street Index I Address IStreet Name IDescription of Violation jAction 2/5/2004 1520 312 E. 16th St. At curb Pink Flyer 2/5/2004 1520 340 E. 16th St. In view Pink Flyer 3/512004 1520 372 E. 16th St. Complaint follow up - in view Pink flyer & Regs to Resident 2/5/2004 1520 382 E. 16th St. Complaint follow up - in view Pink Flyer 6/11/2004 1570 231 E. 18th St. In view Pink flyer & Regs to Resident 10/6/2004 1570 327 E.18th St. At Curb Pink notice & Reg. card 10/612004 1570 333 E.18th St. At Curb Pink notice & Reg. card 10/6/2004 1570 363 E.18th St. At Curb Pink notice, Reg. card & Can overspray 6/1112004 1570 241 -247 E. 18th St. At curb Pink flyer & Regs 10/12/2004 1570 327 A E.18th St. Griffiti Overspra & Reg. card 10112/2004 1570 333 A E.18th St. Griffiti Overspray & Reg. card 10/12/2004 1570 333 B E.18th St. Griffiti Overspra & Reg. card 1/15/2004 1610 243 E. 20th St. At curb Pink Flyer 1/15/2004 1610 280 E. 20th St. In view Pink Flyer 2/19/2004 1610 282 E. 20th St. In view Pink Flyer 5/2112004 1610 369 E. 20th St. At curb Pink flyer 3/1712004 1610 386 E. 20th St. At curb Pink flyer & Regs 3/1712004 1610 387 E. 20th St. At curb Pink flyer & Regs # -. ,X' r.'a.Xc.ik .. > „.: y ���, _,. Itt. „ r"'U'.'•L, r:i',e , ...�.v...: X eJu %' � �z..�+a^' {� 1610 s':,E',".z... »' _, 4 421 ay'!�bJ :E.., �� ��„ �� E. 20th St. m"fyYS,�y.�.. ftG7 :71. ..�*2_...,'Y£ ('�{' rr��ir "$: ; p./��te3 jy]ii,�h.. • fi 1'Y tai T'',.5.' } $��G r,�f�ea, a 2 'i�....�� re.N>�'s.,n..,: �rv,- Yx�4• -`_ h At curb aSI I �i ie,. ��3., E.. �u'?.��. Pink flyer 3/26/2004 1/15/2004 1610 445 E. 20th St. In view Pink Flyer 4/19/2004 1610 459 E. 20th St. Easy chair at curb Blue flyer 3/10/2004 1610 473 E. 20th St. At curb Pink flyer M s . y,r,. , `. S✓ ��A.;” ;.. . g-. ✓° i ;:.. xx'Sy.•i�. ' bpG:? °�E�' 1610 Epz.. k ,x„ ,. ... 383 -389 �.:. .. E. 20th St. v- .--„'ci _, {k:.<.�re� -:1 � '" � �.z'K: - ,..f� ° 5 At curb Nt �y� �yf�°✓� ..'.. -RZ'3 5 ' ,, D, b _ aX ... ° 'fiy.Z°�f7.n^'?i'&�§� h J Y ,�91�, Pink Flyer ,{,/ 2/5/2004 4/7/2005 1630 289 E. 21st T A ,.„� ORION .rb In View Pink Flyer 1 of 8 8 -29 -05 Consolidated Code Enforcement Report Includes data through 7 -29 -05 5/21/2004 1630 389 E. 21st St. At curb Pink flyer 2/11/2004 1630 184 -186 21st St. At curb Pink Flyer 7/1/2004 1695 3220 Alabama Cir. Excess trash at curb CMD (Frank) will handle 2/5/2004 1740 1600 Aliso Ave. In view Pink Flyer 10/20/2004 1790 936 MacKenzie PI. At curb Pink notice & Reg. card 6/10/05 2050 1578 Baker St. In view Pink Flyer 5/10/05 2050 1618 Baker St. In view and At Curb Pink /Re 's. 4/5/2004 2050 2914 Baker St. Complaint follow up - in view Pink flyer, Regs and Photos 6/10/05 1 2210 3147 Bermuda Dr. At Curb Pink Flyer 1/23/2004 2350 274 Bowling Green Dr. In view Pink Flyer 1/23/2004 2350 280 Bowling Green Dr. In view Pink Flyer 5/20/05 2355 1829 Bowsprite Ln In View Pink /Reg's. 2/19/2004 2420 167 Broadway At curb Pink Flyer 3/17/2004 2420 181 Broadway At curb Pink flyer & Regs 3/17/2004 2420 185 Broadway Bro a dw'- a view ew Pink fl er MWAY T d �14�X ',`4 F 1,g,g n", q ,i , , , , TAI'n rl� kftP # . ::. ^ 1 .fr20i :' 2 2 188 6 Bra . . MIN` ,'.C"1?iSi�h .elf+: y;t.'. h . ,�T �Y��j(r Co , lalitt�f�llbw;� ... �...� v� p r�. 'd' ,�i,�-h all t�k� .� ��.. ,�. 1 MAN— � �► a n� „ _, f �... Gtr._ 3/17/2004 2420 320 Broadway At curb Pink flyer 2/19/2004 2420 333 Broadway Complaint follow up - in view Oka - no action 3/17/2004 2420 340 Broadway At curb Pink flyer 2/19/2004 2420 300 -306 Broadway At curb Pink Flyer 3/17/2004 2420 328 -330 Broadway At curb Pink flyer 1/23/2004 2450 241 Bucknell Rd. At curb Pink Flyer 3/17/2004 2480 400 Cabrillo St. At curb Pink flyer 8/19/2004 2480 250 -279 Cabrillo St. Scavenger No action - U.T.L. ABC 3/12/2004 2640 2526 Carnegie Ae. At curb & damaged Pink flyer & reported to CMD ABC 7/22/2005 2670 135 Cecil Pl. Complaint In View OK -No action 7/22/2005 2670 182 Cecil Pl. In View Pink & spoke to Resident 7/22/2005 2670 185 Cecil PI. In View Pink card 1/23/2004 2970 2567 Columbia Dr. At curb / in view Pink Flyer 3/9/2005 3010 949 Congress St. In View Pink /Re 's. 3/9/2005 3010 1 964 lCongress St. lAt Curb Pink /Re 's. 3/9/2005 3010 1 969 lCongress St. I In View Pink /Re 's. 2 0� � �8 -29 -05 • Consolidated Coonforcement Report Includes data throul/ -29 -05 3/9/2005 3010 974 Congress St. In View Pink /Reg's. 10/22/2004 3080 2317 Cornell Dr. In View Pink notice & Reg. card 6114/2004 3080 2327 Cornell Dr. In view & range /oven at curb Pink flyer and Blue 6/14/2004 3080 2338 Cornell Dr. In view Pink flyer 6/14/2004 3080 2339 Cornell Dr. At curb Pink flyer & Regs to Resident -.. ' FLUv y♦ F "-, ' E . ,, ..._ uz -?fi` N —A, 5/20/05 1 3080 2355 Cornell Dr .r:iu Customer called in r V n V j a LQli3e at+k 3 burned Containers informed staff ._, ,..y4. s, mti`# �ns'?�,., _.. A .kkid- 1/3/2005 3080 2365 Cornell Dr. In View aftmz M �a" h" �s P , R i u "11 a _�F OR ,A 10/22/2004 3080 2372 Cornell Dr. At curb Pink notice & Reg. card .:,g� # >H'✓�. va 70 - .�..,, 300 37�8� k'i2 a r .sraew �^��i_. OWN ....e. 'i, jkff er3&? a. 1 41 :♦ 10/2212004 Y � .,. ' a "r 3080 . , £ 8�1 ' 2384 � 3 neit r r ; Cornell Dr. e►nr ,: � Ex E ^ , �' . —� In View .y 't k rem . n, r xM x . 4. — 11" 1,` Pink notice & Reg. card 10122/2004 3080 2390 Cornell Dr. In View Pink notice & Reg. card 10/22/2004 3080 2391 Cornell Dr. In View Pink notice & Reg. card 5/10/05 3100 936 Coronado In View Pink /Reg's. 2/6/2004 3160 3168 Country Club Dr. At curb Pink Flyer 2/6/2004 3220 3201 Dakota Ave. At curb Pink Flyer 1/27/2005 3310 317 Del Mar Ave At curb Pink 1/27/2005 3310 319 Del Mar Ave At curb Pink 7/25/2005 3410 2853 Drake Ave. At Curb Pink card & Regulations 7/25/2005 3410 2877 Drake Ave. At Curb complaint F. V Pink card 7122/2005 3470 2246 Elden Ave In View Pink card 7/22/2005 3470 2337 Elden Ave At Curb Pink card 7/22/2005 3470 2370 Elden Ave lAt Curb Pink & card to Resident 6/14/2004 3470 2463 Elden Ave. lAt curb Pink flyer 3 of 8 8 -29 -05 Consolidated Code Enforcement Report Includes data through 7 -29 -05 1125/2005 3490 1590 Elm Ave At curb Pink 5/11/2004 3670 2109 Federal Ave. At curb Pink flyer 5/20/05 3690 823 Governor St In View / Call in Ok/None 6/27/2004 3760 2314 Fordham Dr. In view Pink flyer & Regs to Resident 3/17/2005 3760 2506 Fordham Dr. At Curb Pink /Reg's. 1/28/2004 3760 2507 Fordham Dr. Complaint follow up - at curb Photo taken 1/28/2004 3760 2519 Fordham Dr. Complaint follow up - in view Photo taken 2/4/2004 3815 3475 Fuchsia St. Complaint follow up - in view Pink Flyer & Regs 1/3/2005 3870 1397 Garlingford St. In View 5/10/05 3870 1397 Garlingford St In View Pink /Reg's. 3/9/2005 3960 803 Governor St. In View Pink /Reg's. 5/20/05 3960 803 Governor St In View Pink /Reg's. 5/20/05 3960 834 Governor St In View / Call in Ok/None 3/9/2005 3960 924 Governor St. In View Pink /Re 's. to resident 3/9/2005 3960 939 Governor St. In View Pink/Re 's. to resident 3/9/2005 3960 944 Governor St. In View Pink /Reg's. SK qq t 77 1 y 8C- R rM ... �� U $,.., ys �..._as `sk' `. �t^R..: y�R�� ..za, $c'... 3/12/2004 4020 2572 Greenbriar Ln. In view Pink flyer & Regs 3/12/2004 4020 2575 Greenbriar Ln. In view Pink flyer 3/12/2004 4020 2581 Greenbriar Ln. At curb Pink flyer ..E4'1... ��. . , � �33 �; ':r�, ;j�y�� �` �a: Y � ... �'.c....'bf. WIN, :< ;.. ., t : MINOR,` 1,11 R ��. c , ....: M ,,.., ",�r�"'"„"�ii .. ..'p� " �^' ^.. ' '�,�Ti3! ra° i .y) x& i3 � :�i i :... �... 3i�UYs` r /nv.Cd lss .c".�� "'" Gg,., �r+fi r5`rl`" °.. eft,. ?4. ,e-. J TM'�'�� .., eYi I.._ r'+; -� .P All q , r, s4- b� i" <,in.. S� yp +} l �'+ l�i�. �.5 _,...a,.4. c.. -.. >. < , m... � ?r » f6� YirY�b ,Ws &M, .d; .: � Ai'�" -�' _ fGY' 2!.^ a ¢^# - �.4..... z� ........__.,, u�, ,.� vr..M"��A'A �^✓4'M )i�, rf � J t�. e�•y C .. ,.�.c. F,y _ _ gxJ.:1 . �- t F. � 26 =:; ..»Yv..'u9m. �, �., .!Y r�i,., �., 11 � � � � e x t �' ze.: ..�s4��., �xar,. �s,.- ,. �� ,�i��.. � ➢ #} ,u��' -i` °, ¢.� Its # �r P ��^e.$�,. a t1.. .. r"t�d ..R ' <'.�s.,,, -r ,i���y az. n..,• �i°s�✓P 3/9/2005 4060 2103 Wallace Av In View Pink /Reg's. 1/23/2004 4070 218 Hanover Dr. At curb Pink Flyer 1/23/2004 4070 223 Hanover Dr. At curb Pink Flyer 3/5/2004 4150 1817 Hummingbird Dr. In view Pink flyer 7/11/2005 4230 3217 Iowa St Three containers in view on D.W. Pink & card to Resident 6/27/2004 4320 334 lJoann St. lin view 1 Regs and Pink to Realtor 10122/2004 4320 344 jJoann St. In View Pink notice & Reg. card 3/17/2005 4440 251 1 Knox St. In View Pink /Reg's. 4 0� • •8 -29 -05 • Consolidated COEnforcement Report Includes data throe i 7 -29 -05 8/6/2004 4440 252 Knox St. At curb Pink flyer 6/10/05 4460 1674 Labrador Dr. At Curb Pink Flyer 6/22/2004 4720 2744 Lorenzo Ave. In view Pink flyer E 6/22/2004 4720 2782 Lorenzo Ave. At curb & In view Re s and Pink to Resident 1/3/2005 4750 250 Loyola Rd At curb/ Lid broken Pink & Regs -call in 6/10/05 4810 1686 Madagascar St. In view Pink Flyer 6/10/05 4810 1708 Madagascar St. At Curb Pink Flyer 10/11/2004 4925 1706 Maryland Cir At curb Pink notice & Reg. card 6/14/2004 5250 205 Monte Vista Ave. In view Pink flyer 6/14/2004 5250 269 Monte Vista Ave. In view Pink flyer to Resident 6/14/2004 5250 294 Monte Vista Ave. In view Pink fl er ?��•�c,.'�� '.j "'$' _ y� 9- €�u�. >.. t...._f,'�"• _ -.'.b 3/9/2005 £ ,,. - r a'"-- L..�, ,c"'id •'w .,.t . .<o � -:w. 5350 '"". t " ": �._ x Z 2199 �jj`:.^ �j.• a� �, Sz A•£11., _ Ss- T: ae,>„^ y, National �j �ar , ���, . N,� f �- �,� �,�i3�' Xv. , ,,.. R" .'s. Y['Pi' ;S In View �] y�(� j�Fa�.S� ;�x`ar;�e=4v : �' 'YAP, � '��,... £ _ Pink /Re 's. 4/7/2005 5370 3214 Nebraska PI. In View Pink Flyer 10111/2004 5385 1672 New Hampshire Dr. In View Photo, Pink notice & Re .card 10/11/2004 5385 1778 New Hampshire Dr. In View Pink notice & Reg. card 10/11/2004 5385 1794 New Hampshire Dr. Cabinet on sidewalk Blue notice 3/17/2005 5590 1586 Orange Av In View Pink /Reg's. 4/5/2004 5590 2566 Orange At curb Pink flyer 7/1212004 5610 2292 Orchard Dr. In view Pink flyer 1/23/2004 5660 2546 Oxford Ln. In view Pink Flyer ,s�r1 �3� Y' .z.,, � � ti3����.., 3.Ji•6:ijzh S x uR ^s.. . -« yy . >,: `. �{ 2/11/2004 *;t'.:?" �y$_..,, s €��•'� N 7,2 V '..7qN . �» ,� f'.. Y M1 ii ,:.t, ,_ -.i.0. Y 'i' ,. F 5720 r"-� z.= y; ,� ':',r- "�°�.e «�? ''N fi Y ,�FY: .- .. >,,,,_ .� _ ,� _ -sue -F. Z? GSs {S 2017 - �£,eJ2y:: yy}�.„x . � �Ys�1'- F.,F :;n , �VT i�'��'°� yS . ^"" �' Ca P�i��.s � -_�.�_ ' - _ ,%�s' %",J�'}+�.��y' s6. v- _ atA.�.,�.�,.�.... ) � rv. � vrc j } °4. y. ..v:N3 iTF± �].' "1..- '= 1v W%'.. Paloma Dr. ''i�, _ .+�'i ier� ye '.){ we,� , •4. % ����`Z���ti I� � s*+,Q� ���� OR M�YY ” $��, �jt <J1"' :pyl�)}4a. , „„��Yyy���yy»Y- � �eYY�:. Y��' ��ni. a 9';L�'YNY,;f§i1.�i 5 'P i.['.,.Y+i. 1 ;."C£ .t '�Zx`>' w%v, ... i "4 ;1kA m' r�'ts ➢K� ,,£ �- »�;,"',P'," -..5', 3 „sue`4a 'ry�.: �"'S 9; '�'� �.: At curb 1�r� }��+' r"F a' �i' ��s�'�`;, -#i'> �,u.. ...�K. r�.'� .y!� G'ts k.� s fit'? S >k� �::�re. ���.�. 9� �p'� ' 'N n s' a`f "' ,i.E- .!rf&% 1 ti �t;5 iTb id's ,.?".. •. Pink Flyer 3/2612004 5720 2027 Paloma Dr. In view Pink flyer 7/28/2005 5725 2280 Pamela Ln Chg. From Dumpster to Containers OK 4/29/2005 5751 1858 Parkcrest Dr. In view Pink Flyer 4/29/2005 5751 1862 Parkcrest Dr. I In view Pink FI er 4/2912005 5751 1867 Parkcrest Dr. I In view Pink Flyer 5 of 8 8 -29 -05 Consolidated Code Enforcement Report Includes data through 7 -29 -05 4/29/2005 5751 1879 Parkcrest Dr. In view Pink Flyer 4/29/2005 5751 1899 Parkcrest Dr. In view Pink Flyer 4/29/2005 5757 1865 Parkview Cir. In view Pink Flyer 4/29/2005 5759 1858 Parkvista Cir. In view Pink Flyer 4/13/2005 5870 1970 Pelican Ln Ck serial # on Container Report to Staff raw ,�, -� •. r —� �. � � � � � 5.: �`.. e ft F 6 6/10/05 5880 2904 Pe, Drffif. m..Jyy�a.ib a�,lu t Flyer �✓ } :.,f1r _ � rz ...�.,-.- �;x- _ "NA, 100 4 gg � ' � F l ff, is �•a ! .' � _.. . w .. ... . , , , v',. . t A: � . 5/11/2004 ...._.2r. ({ ,] ._ a ., .a R.' f;. . -...i , .F e ti . € = 5980 ,�Y.o ' j.,., ._., - , „ ,� .. :„ . .,,:... . ., 830 ,. .yy .. , `3� :f yYy b. i3 Plum PI. ,A*.F " .�',�.;1. SXuS ! r i i r `', n .' '3' , . c„ . ,a"�, .. .^v« Y ¢, Y� .' _, ha ry '�..;i� Z AL'3✓' a'fi.a '�,s .. , .'< , g�YCu, � c ±-rva a �b 1.¢i. At curb ,.�Pink . " 9' �'� Yr„' ,e' �tl,�'N 9 '�4'+l✓ „k� MN Pink flyer !L'{4., 5/11/2004 5980 831 Plum PI. In view Pink flyer 5/11/2004 1 5980 834 Plum PI. In view & at curb Pink fl er 5/11/2004 5980 837 Plum PI. In view Pink flyer 5/11/2004 5980 838 Plum Pl. In view Pink flyer 7/28/2005 6000 2086 Pomona Ave At Curb Pink card & Regulations 4/5/2004 6080 201 Princeton Dr. In view Pink flyer 4/5/2004 1 6080 208 Princeton Dr. At curb Pink flyer 2/6/2004 6080 218 Princeton Dr. At curb Pink Flyer 2/6/2004 6080 248 Princeton Dr. In view Pink Flyer / Teleconf / Resident Irate 1/23/2004 6080 249 Princeton Dr. In view Pink Flyer 2/6/2004 6080 298 Princeton Dr. At curb Pink Flyer 1/23/2004 6080 348 Princeton Dr. In view Pink Flyer 3/12/2004 6080 364 Princeton Dr. At curb & in view Pink flyer & Regs 1/23/2004 6080 372 Princeton Dr. In view Pink Flyer . .g.. x,,.FH i, .sz4..* `S ���I�� � - 1/23/2004 d9 'y.. _ �. � 1 6080 _ ,.. >,,«uf +.- a.. ,. :F�W�'S4'�'A� 454 r "�' m' � ,F br ReS R'ti�i .'vaLt. R+«Y " ".... d; ���� ,.,r,•� '� J_5,,,:. Princeton Dr. F"�5 a'F P3&- N 3 5'3€£,rI”' £ =•¢.. M "1':m�/hz •'."," -,d),. .T. >.h �, !.".tea" ., �'^: -:.. ..:;'.*_c'�,1"*n, §i ...,Ck..., .. In view R•e.�� �:'!ab � #`, «.. km �9 4V� x. ! Y { Y9 ^'�*',."e1a P".$ i!f'v,.._ _ t A� _ &, 3 s .�'al.. "CIA kv a. Sf:..': = 'ali,,��y4 3�' y ,%is `}l�� .' �±. Pink Flyer 4/8/2005 6080 458 Princeton Dr. In View Pink /Reg's. 1/23/2004 6080 463 Princeton Dr. In view Pink Flyer 10/20/2004 6088 866 Prospect PI. In View Pink notice & Reg. card 10/20/2004 6088 867 Prospect PI. At curb Pink notice & Reg. card 10/20/2004 6088 871 Prospect PI. lAt curb I Pink notice & Reg. card to Resident P 6 0� • •8 -29 -05 Consolidated CeEnforcement Report Includes data thro *7 -29 -05 10/1112004 6245 1680 Rhode Island Cir In View Pink notice & Reg. card 2/5/2004 6280 1596 Riverside PI. In view Pink Flyer 5/21/2004 6330 156 Rochester St. At curb Pink flyer 6/11/2004 6340 1778 Rogers PI. In view Pink flyer & Regs 6/11/2004 6340 1786 Rogers Pl. In view Pink flyer & Regs 5/21/2004 6360 289 Rose Ln. In view Pink flyer 5/21/2004 6360 290 Rose Ln. In view Pink flyer 2/17/2004 6390 2944 Royal Palm Dr. In view Pink Flyer 2/17/2004 6390 2948 Royal Palm Dr. In view Pink Flyer B 7/25/2005 6460 820 St. Clair St. In View Pink card 7/25/2005 6460 823 St. Clair St. In View Pink card 7/25/2005 6460 824 St. Clair St. In View Pink card 2/5/2004 6590 1613 Santa Ana Ave. At curb Pink Flyer 5/21/2004 6590 1750 Santa Ana Ave. At curb Pink flyer 1/20/2004 6590 1765 Santa Ana Ave. Complaint follow u - non -std container Dumpster service / no action 3/17/2005 6590 1957 Santa Ana Av At Curb #622800 Pink /Reg's. 5/21/2004 6590 2135 Santa Ana Ave. In view Pink flyer 6/14/2004 6590 2499 Santa Ana Ave. In view Pink flyer 1/27/2005 6590 2589 Santa Ana Ave At curb Pink & Regs 3/9/2005 6870 2182 State Av In View Pink /Reg's. 3/9/2005 6870 2185 State Av In View Pink /Reg's. 6/10/05 7050 1801 Tahiti Dr. At Curb Pink Flyer 4/29/2005 7070 1808 Tanager Dr. At Curb Pink Flyer 4/2912005 7070 1814 Tanager Dr. At Curb Pink Flyer 4/13/2005 7245 1053 Tulare Dr. In View Pink/Reg's. 4/1312005 7245 1061 Tulare Dr. At Curb Pink /Reg's. 6/25/2004 7260 1511 Tustin Ave. In view Regs and Pink to Resident 1/15/2004 7260 1999 Tustin Ave. In view Pink Flyer 5/21/2004 7260 2041 -2045 Tustin Ave. At curb Pink flyer 5/10105 7350 2867 Velasco Ln In View Pink /Reg's. 6/14/2004 1 7400 272 Villanova Rd. In view Pink flyer 10/25/2004 7460 225 lWake Forest At curb Pink notice & Reg. card 7 of 8 8 -29 -05 Consolidated Code Enforcement Report Includes data through 7 -29 -05 i,�" 3/17/2005 .., 7510 ,.,. 284 3A kw .. Walnut St. F. At Curb Pink flyer 1/23/2004 7580 209 Wellesley Ln. At curb Pink Flyer 6/11/2004 7610 1778 Westminster Ave. In view Pink flyer 6/11/2004 7610 1786 Westminster Ave. At curb Pink flyer & Regs 6/14/2004 7610 2500 Westminster Ave. In view Pink flyer 1/27/2005 7650 2597 Willo Ln At curb Pink & Regs 1/27/2005 7650 2598 Willo Ln At curb Pink & Regs 1/27/2005 7650 2602 Willo Ln At curb Pink & Regs 1/27/2005 7650 2612 Willo Ln In View / Complaint Follow -up Pink & Regs /Photos 1/27/2005 7650 2614 Willo Ln In View / Complaint Follow -up Pink & Regs /Photos 1/27/2005 7650 2615 Willo Ln In View / Complaint Follow -up Pink & Regs 4/16/2004 7660 117 -131 E. Wilson At curb Pink flyer 7/25/2005 7660 125 -131 E. Wilson Ave. At Curb Pink card 7/28/2005 7670 776 W. Wilson Ave In View Pink card 8/24/2004 7670 780 W. Wilson Check for service Report to Denise 1/23/2004 7700 2557 Yale PI. In view Pink Flyer 8 of 8 • •8 -29 -05 • • Costa Mesa Sanitary District 5 -12 -05 Attn: Thomas Fauth 628 West 19'h St Costa Mesa, CA 92627 Roof Repair Requirements: Option 1. Repair Roof: a. Replace missing shingles; b. Replace black shingles with brown matching shingles; c. Contractor is to provide all labor, perform all installations and provide all materials and equipment to accomplish the roof repair. d. Contractor is responsible for cleaning work area upon completion of work. Option 2. Install gutters 100% perimeter and downspouts including extension away from building. Contractor is to provide all labor, perform all installations and provide all materials and equipment to install the gutters. Contractor is responsible for cleaning work area upon completion of work. Option 3. Replace roof with either a. Option 3a: Oakridge Owens Corning shingles; b. Option 3b: Eaglelight Spanish style tile; c. Contractor is to provide all labor, perform all installations and provide all materials and equipment to replace the roof. d. Contractor is responsible for cleaning work area upon completion of work. R &R for bad wood as discovered: i.e. cost per foot Option 4: Replace deteriorated wood on 6 turrets, paint, & shingle. a. Contractor is to perform all labor, perform all installations and provide all materials and equipment to repair the 6 roof dormers. b. Contractor is responsible for cleaning work area upon completion of work. NOTES: Proposal bid to include rates for prevailing wages. Proposal to include verifiable references. 2Tiomas A Fauth, Assistant Manger Costa Mesa Sanitary District 628 West 19th St Costa Mesa, Cq 92627 Voice: 949 - 645 -8400 Fa; 949-650-2253 Ce6l: 714-393-4433 • Costa Mesa Sanitary District Attn: Thomas Fauth 628 West 19th St Costa Mesa, CA 92627 8 -16 -05 HQ Building Paint Requirements for 628 W 19th St, Costa Mesa, CA 92627: 1. Building Preparation for Painting - Contractor is to perform all the following a. Cleaning /Washing; b. Hole and crack repair, sanding; c. Caulking d. Stucco Repair 2. Contractor is to provide all paint and materials: a. Facility to be painted in 3 tan- tones, Easy Living Warm Neutral: b. Facility Stucco: Coffee Cream — exact color to be provided; c. Facility Trim: Gingersnap — exact color to be provided; d. Facility Shutters: Cinnamon Raisin — exact color to be provided; 3. Contractor is to paint all stucco, vents, utility /power boxes, 6 upper roof dormers, 38 windows (32 with shutters), fascia board and. decor, remaining building trim, four pillars (repair damage and prime), all front and back balcony railings, new Rear Door (& prime), two rear Utility doors; 4. Contractor is to paint front and rear balcony floors (deck paint) and trim; 5. Does not include painting new front stained door; 6. Option: Paint rear wrought iron fence (East end of building); 7. Contractor is to provide all labor, perform all installations and provide all materials and equipment to paint the HQ building. 8. Contractor is responsible for cleaning work area upon completion of work. NOTES: Proposal bid to include rates for prevailing wages. Proposal to include verifiable references. ghon s A. Fauth, Assistant Manager Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 Voice: 949 - 645 -8400 ,fax• 949-650-2253 Cell: 714-3934433 C. • Costa Mesa Sanitary District 8 -16 -05 Attn: Thomas Fauth 628 West 19'h St Costa Mesa, CA 92627 HQ Building Landscape Requirements: Follow site plan to accomplish the following: 1. Concrete Pad on East Side of Building, filling in entire rear area on East Side up to the front fence and 9 inches from the Goodwill building wall = edge of CMSD Property. 2. Remove Front Sidewalk as shown on Site Plan, generated from Peter Weisbrod. 3. Remove north sidewalk at parking lot and replace with new sidewalk, as described on the Site Plan the District provides, generated from Peter Weisbrod. 4. Perform soils testing, as described on the Site Plan the District provides, generated from Peter Weisbrod. 5. Landscape remaining landscape area with plants as described on the Site Plan the District provides, generated from Peter Weisbrod. 6. Install 6 foot wrought iron fence in front entrance area of HQ building, as described on the Site Plan the District provides, generated from Peter Weisbrod. 7. Contractor is to remove existing sod, replace with landscape plants (ground cover, shrubs, trees), as described on the Site Plan the District provides, generated from .Peter Weisbrod, and provide all the plants. Contractor is to perform all labor, perform all installations and provide all materials and equipment to accomplish the landscaping. 8. Contractor is to prepare appropriate modifications to the irrigation system . NOTES: Proposal bid to include rates for prevailing wages. Proposal to include verifiable references. WK, � T iiomas A. Fauth, Assistant Manager Costa Mesa Sanitary District 628 West 19t6 St Costa Mesa, CA 92627 Voice. 949- 645 -8400 FaX. 949-650-2253 Ceff 714-393-4433 �SPShNIZ4 District Costa Mesa Sanita i f ww RA'�� ... an Inbepenbent Special District Board of Directors Arlene Schafer Greg Woodside James Ferryman Art Perry Dan Worthington Staff Robin B. Hamer s Manager District Engineer (949) 631 -1731 Thomas A. Fauth Assistant Manager September 1, 2005 Dennis Timoney Loss Prevention and Claims Manager, SDRMA 1112 1 Street, Suite 300 Sacramento, CA 95814 -2865 RE: Judith A. Wright Claim Dear Dennis, Joan Revak Thank you for your previous assistance with Costa Mesa Sanitary District Board Secretary �-am Manager (CMSD) concerns. Find attached a 24 -page document from Ms Wright for damages she is claiming, arising from her vehicle backing out of her son's driveway and her wheel chair lift catching a manhole ring. She originally Alan R. Burns filed a claim against the City of Costa Mesa which the City denied. She is Legal Counsel now filing a claim against the District. Wendy Hooper Davis Ms Wright did not file a police report and is making a claim against the Treasurer District to fully replace her car. I have attached additional pictures District Staff took of the condition of the vehicle and the site. CMSD General Counsel, Mr Alan Burns, reviewed the documentation and Phone arrived at the following conclusion: (949) 645 -8400 Fax "This was not a dangerous condition of public property for which there (949) 650 -2253 would be liability and the claim should be rejected." Address 628 lf: 19th Street Costa A4esa, CA 92627 -2718 U ®� Pi rnied on Protecting OL1Y COYV1n1Linit�Is � eaf t� 6� ilrovibino so(lcb waste anb sewer collection services. R`cj,cle`/ Paper COstaYYlesasanita r-,Vbistr1Ct.0ro Ms Judith A. Wright Claim against CMSD September 1, 2005 Page 2 I ask SDRMA to review the claim and provide guidance. Thank you in advance for your assistance. Please feel free to contact me if have additional questions. r__� � 1'�' I - Thomas A. Fauth, Assistant Manager Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 Voice: 949 - 645 -8400 Fax: 949 - 650 -2253 Cell: 714 - 393 -4433 1 Atch, Judith A. Wright Claim against CMSD cc: Board of Directors (Cover Letter only) Rob Harriers, Manager /District Engineer (Cover Letter only) Staff (Cover Letter only) • 0 r� LJ