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Agenda Packets - Board - 2004-08-12SP,P41F4,g� O ' _ Mesa -- Ct ... an Independent Special District • �oeP►� I. I1. III. IV. AGENDA Arlene Schafer President Greg Woodside Vice President Art Perry Director Jim Ferryman Secretary Dan Worthington Director �,gAfJiipp�, Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non- agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Thursday, August 12, 2004 RECOMMENDED ACTION CALL TO ORDER -6:00 p.m. - Neighborhood Community Center 1845 Park Avenue, Costa Mesa PLEDGE OF ALLEGIANCE - Director Perry INVOCATION - Director Woodside ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee — July 13, 2004 • 2. Regular Meeting — July 14, 2004 3. Special Meeting — July 26, 2004 Trotecting our community's health 6y providing solid waste and sewer cof7ection services. costamesasanitarydistrict. org Costa, Mesa Sanita-rN Distvict AGENDA • Manager's Reports 4. . Refunds 5. Occupancy Report and payment to Costa Mesa Disposal — July 2004 6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Engineer's Reports 7. Project Status Report August 12, 2004 Page 2 RECOMMENDED ACTION Approve Approve Receive and File Receive and File Treasurer's Reports 8. Financial Report as of July 31, 2004 Accept Report 9. Treasurer's Report as of July 31, 2004 Receive and File 10. Warrant Register for August 2004 in the amount of $629,203.43 Ratify Payments 11. Directors' Compensation and Reimbursement of Expenses for the Ratify Expenses Month of July 2004 --- - - - - -- -END OF CONSENT CALENDAR VI. PUBLIC HEARING- CONSIDERATION OF ANNUAL TRASH COLLECTION �R CHARGES TO BE COLLECTED WITH THE GENERAL TAXES AD, PRPoR��N,oc�rr A. Presentation of Report B. Open Public Hearing C. Close Public Hearing D. Determination Regarding Protests E. Adopt Resolution No. 2005 -694 Confirming and Adopting the Report and Direct Clerk to File with County. Auditor . VII. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report • B. Open Public Hearing (Protecting our community's health 6y providing solidwaste andsewer collection services. costamesasanitarydistrict. org Costa Mesa SanitarN District AGENDA • C. Close Public Hearing D. Determination Regarding Protests E. Adopt Resolution No. 2005 -695 Confirming and Adopting the Report and Direct Clerk to File with County Auditor VIII. WRITTEN COMMUNICATIONS IX. PUBLIC COMMENTS X. MANAGER'S REPORTS August 12, 2004 Page 3 RECOMMENDED ACTION A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Year 2003/2004 Action Items Receive and File 0 2. Separation of District from City a. Second Draft of City of Costa Mesa /CMSD Agreement Consider ,/41b. Tenant Improvements PIGS Update 1) Change Orders to Cirks Constru io Contract 1 PAGt mz*oRatify �2) Lawn Care Agreement IN "A �14^d'z ,' Approve Agreement 413. Moving Company Agreement �f . Consider, Headquarters Security Agreement Consider �. Centsible Tile Agreerrlent �WOR / U21A CF"T Dom' 0"1; Ratif ol MrRfaK u.g s A "ttA T #6. Carpeting Agreement ati y C. Recycling Reports 1. Waste Diversion Report — July 2004 Receive and File D. Contract Payment to CR Transfer for recycling services and disposal . 1. Payment for July 2004 Services Approve Subject to Verification of Diversion Report by Staff 1Trotecting our community's health 6y providing soWwaste andsewercolrection services. costamesasanitarydutrict. org Costa Mesa Sq itG�.r Dstrict August 12, 2004 AGENDA Page 4 • RECOMMENDED 41VN 5m rtk sHEvst(y ACTION E. Costa Mesa Disposal Request for Fully- Automated Service and Presentation of Master Plan 1. Ad Hoc Committee Meeting — July 27, 2004 Update & Consider Special Board Meeting 2. City Council Meeting — August 2, 2004 Consider F. Recycling Committee — Tuesday, August 10, 2004 — 9:00 a.m., CR -1A (Directors Worthington and Perry) 1. Strategic Planning 2003 -2004 - Public Outreach — Classroom Update on Schedule Recycling Projects `-we 2. Large Item Collection Program Accept Report 3. Falcon Water -free Fixtures Consider 4. Mini - Telephone Book Program (Yellow Pages) Accept Report 5. Variable Rate Structure for Trash Collection Program UCI Intern Final Report • 6. Battery Recycling Update UCI Intern Final Report XI. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update Verbal Report from Manager and Attorney B. OCSD Cooperative Projects Grant Program Update on Application XII. TREASURER'S REPORTS A. Resolution No. 2005 -696 Adopting a Budget for the Fiscal Year 2004 -05 XIII. ATTORNEY'S REPORTS • A. Resolution No. 2005 -692 — Ordering that Publication of Ordinance No. 46 Memorializing the District's Compliance with the Regional Water Quality Control Board's Waste Discharge Order Has Occurred B. Resolution No. 2005 -693 — Ordering that Publication of Ordinance No. 47 Establishing Procedures for Payments Has Occurred Adopt Resolution Adopt Resolution Adopt Resolution C. Service Agreement for Collection of Household Hazardous Waste with Approve Agreement Curbside, Inc. S j4dj -4Cr 10 (0h GfL. RY G(WAX �ci1e �-N P►A�f (Protecting our community's health by prwiding solid waste and sewer colrection services. costamesasanitarydistrict. org 4 Costa Mesa Sa nito -q District AGENDA • D. Update on Conflict of Interest Laws, Government Code 84308 XIV. LOCAL MEETINGS A. Orange County Sanitation District (OCSD) 1. Regular Meeting — July 21, 2004 (Director Ferryman) B. Independent Special Districts of Orange County (ISDOC) C. Local Agency Formation Commission (LAFCO) D. California Special Districts Association (CSDA) 1. Special District Public Education Program 40.00 E. California Association of Sanitation Agencies 2005 Annual Conference Monterey — August 4 -7, 2004 (Directors Schafer, Perry & Worthington) XV. OLD BUSINESS #I. NEW BUSINESS XVII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT • Attgust 12, 2004 Page 5 RECOMMENDED ACTION Accept Report Accept Report Accept Report Consider Consider Contribution Accept Report (Protecting our community s health 6y providing solid waste and sewer coQection services. costamesasanitarydzstrict. org • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING JULY 13, 2004 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, James Ferryman Staff Present: Rob Harriers, Tom Fauth, Joan Revak Director Worthington called the meeting to order at 9:00 a. m. STRATEGIC PLANNING 2004 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported he will contact r District office to coordinate future presentatio n Regular Board meeting on July 14, 2004. LARGE ITEM COLLECTION PROGRAM the Newport-Mesa Unified School dates, and have a report at the Ms. Revak presented a report on the Large Item Collection Program. As of July 2, 2004, 114.19 tons were landfilled at a total cost of $2,512.08. Recyclable White Goods collected during this period totaled 28.59 tons, amounting to a credit of $2,042.15 and a net cost to date of $469.93. FALCON WATER -FREE FIXTURES Director Worthington reported he read about water -free urinals in the monthly report from Blake Anderson of the Orange County Sanitation District. Director Worthington presented material with information regarding Falcon water -free fixtures. Director Worthington provided a description of the device and it's advantages that include saving as much as 40,000 gallons of water per year. Units have been installed at the Orange County Sanitation District and Mesa Consolidated Water District. Director Worthington suggested installing a unit at the new District headquarters. Mr. Fauth will investigate the possibility and report to the Board at the July 14, 2004 regular Board meeting. (Protecting our community s health by prxiding solid waste and sewer coffection services. costamesasanitarydi arict. org PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 10:02 a.m. Secretary Costa Mesa, Sanitary District Minutes of Recycling Committee Meeting July 13, 2004 Page 2 President (Protecting our community's heaf"th fry providing so(id waste and sewer co(.ection services. costa esasanitarydiistrict.orrg • • r® • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 149 2004 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 14, 2004, at 6:00 p.m. at the Costa Mesa City Hall, Room 1A. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Schafer called the meeting to order at 6:00 p.m. Director Ferryman led the Pledge of Allegiance Director Woodside gave the invocation. Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager; Wendy Davis, Treasurer; Cynthia King, Finance; Debbie Bjornson, Permit Processing Specialist; Denise Gilbert, Permit Processing Specialist; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: Dendre Newman, Daily Pilot William J. Morris, City of Costa Mesa COSTA MESA SANITARY DISTRICT r MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 2 CERTIFICATE OF APPRECIATION FOR WILLIAM J. MORRIS, CITY DIRECTOR OF PUBLIC SERVICES President Schafer presented Mr. Bill Morris with a proclamation on behalf of the Costa Mesa Sanitary District and Staff for outstanding service as the City's liaison to the District and as the person in charge of City personnel assigned to the District. Mr. Morris left the meeting at 6:1Op. m. COSTA MESA DISPOSAL CPI ADJUSTMENT Ms. Davis presented the CPI adjustment for Costa Mesa Disposal. The District's contract with Costa Mesa Disposal allows for the basic rate paid to Costa Mesa Disposal to be adjusted annually.by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. Staff has determined that the trailing 12 -month CPI factor as of May 2004 was 3.7 %. The maximum annual increase is contractually capped at 3.00 %. Since the actual CPI factor of 3.70% is greater than the contract maximum, the rate of 3.00% will be used. The rate increase is $.2589 per occupancy. The District's new monthly rate per occupancy payable to Costa Mesa Disposal is as follows: 2003 -04 Trash rate per occupancy $8.6298 2004 -05 Rate increase based on May 2004 CPI .2589 2004 -05 Trash rate per occupancy Effective July 1, 2004 $8.8887 The estimated total contract cost is $2,258,617, based on the new occupancy rate of $8.89. In addition, the contract amount represents a projected increase in the number of occupants from the June 1, 2004 level of 21,128 to 21,175. Director Woodside motioned to approve the CPI Adjustment to Costa Mesa Disposal. Director Perry seconded. Motion carried 5 -0. CR TRANSFER CPI ADJUSTMENT Ms. Davis presented the CPI adjustment for CR Transfer. The District's contract with CR Transfer allows for the basic rate paid to CR Transfer to be adjusted annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. Staff has calculated the 12 -month CPI factor as of May 2004 to be 3.70 %. • • ,r COSTA MESA SANITARY DISTRICT Y� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 3 The maximum annual increase is contractually capped at 3.00 %. Since the actual CPI factor of 3.70% is greater than the contract maximum, the rate of 3.00% will be used. The rate increase based upon the CPI factor is $1.17 per ton. The landfill rate of $11.00 per ton remains unchanged since the diversion rate remains at 50 %. The net result of the increase in the basic rate is summarized below: Director Woodside motioned to approve the CPI Adjustment to CR Transfer. Director Perry seconded. Motion carried 5 -0. . ............................... CONSENT CALENDAR . ............................... Ms. Revak reported the Occupancy Report in the packet has been revised based on the new rate for Costa Mesa Disposal and was provided as a handout at the meeting. Director Ferryman motioned to approve the Consent Calendar as revised. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, June 10, 2004 Minutes of Regular Meeting, June 10, 2004 Minutes of Special Meeting, June 16, 2004 The Minutes of the Recycling Committee Meeting of June 10, 2004, were approved as distributed. The Minutes of the Regular Meeting of June 10, 2004, were approved as distributed. The Minutes of the Special Meeting of June 16, 2004, were approved as corrected. Increase /(Decrease) 2004 -05 2003 -04 Amount Percent Basic Rate $40.02 $38.85 $1.17 3.00% Landfill Fee $11.00 $11.00 $0.00 0.00% Transfer Rate $51.02 $49.85 $1.17 3.00% Director Woodside motioned to approve the CPI Adjustment to CR Transfer. Director Perry seconded. Motion carried 5 -0. . ............................... CONSENT CALENDAR . ............................... Ms. Revak reported the Occupancy Report in the packet has been revised based on the new rate for Costa Mesa Disposal and was provided as a handout at the meeting. Director Ferryman motioned to approve the Consent Calendar as revised. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, June 10, 2004 Minutes of Regular Meeting, June 10, 2004 Minutes of Special Meeting, June 16, 2004 The Minutes of the Recycling Committee Meeting of June 10, 2004, were approved as distributed. The Minutes of the Regular Meeting of June 10, 2004, were approved as distributed. The Minutes of the Special Meeting of June 16, 2004, were approved as corrected. COSTA MESA SANITARY DISTRICT 'f Y4 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 4 Minutes of Special The Minutes of the Special Meeting of June 23, Meeting, 2004, were approved as distributed. June 23, 2004 MANAGER'S REPORTS Refunds There were no refunds requested for the month of June 2004. Occupancy Report and The Trash Occupancy Count documented an Payment of $187,969.33 increase of 19 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of July 1, 2004. July 2004 Therefore, the total for July is 21,147. Board directed Staff to prepare a warrant for $187,969.33 to Costa Mesa Disposal on August 1, 2004, for payment for July trash collection based on the July count of 21,147. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for June 2004 was Control Board (RWQCB) accepted as submitted. Minutes of Safety /Loss The Minutes of the Safety /Loss Control Meeting of Control Meeting June 22, 2004, were approved as distributed. June 22, 2004 ENGINEER'S REPORTS Project Status Report The Project Status Report dated July 2004, was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of June 30, 2004, was June 30, 2004 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of June 30, Deposit as of 2004, was received and filed. June 30, 2004 • ~ COSTA MESA SANITARY DISTRICT i w MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE S Warrant 2005 -01 for May Warrant Resolution #CMSD 2005 -01 was 2004 in the amount of approved, authorizing the President and Secretary $713,395.86 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $713,395.86. Directors Expenses for the Director Expenses for the Month of June 2004 Month of June 2004 were ratified as follows: Director Ferryman: $1020.00 Director Perry: $1020.00 President Schafer: 1020.00 + $98.75 Vice President Woodside: $510.00 Director Worthington: $1020.00 .......................... END OF CONSENT CALENDAR .......................... • WRITTEN COMMUNICATIONS Ms. Revak reported there were no written communications received. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers reported the District did not receive the police report due to the conversion of their computer system. • "-•• COSTA MESA SANITARY DISTRICT r "K MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 4 PAGE 6 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning May 24, 2004 and ending June 20, 2004. Mr. Shef's summary report contained the following information: • 28 flyers given to residents and 6 containers oversprayed and ID tagged. • Resolution with ongoing.problem on 20th Street. • Large Item collection in progress CMSD STRATEGIC PLAN YEAR 2003/2004 ACTION ITEMS Mr. Hamers presented the 2003/2004 Strategic Planning Action Items, reporting the District is on schedule for all items. Mr. Hamers reported Mr. Bob Rauch, Rauch Communications Consultants, will be asked to hold the yearly strategic planning meeting. Mr. Hamers reported two items left to complete from the two -year plan: the Liaison and Outreach with other Agencies and Public Restrooms. Mr. Hamers reported the District is up to date with everything else. SEPARATION OF DISTRICT FROM CITY FOLLOW UP ACTION TO JUNE 23, 2004 SPECIAL MEETING TRC PROFESSIONAL SERVICES AGREEMENT Mr. Fauth reported he received an invoice from TRC and will clarify the costs prior to recommending ratification by the Board. Mr. Fauth distributed pictures of the new building showing improvements to date. Mr. Fauth presented a checklist handout listing items completed to date to toward moving to the new location. • COSTA MESA SANITARY DISTRICT v" MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 7 SECOND DRAFT OF CITY OF COSTA MESA/CMSD AGREEMENT Mr. Burns reported he received a revised draft of the City of Costa Mesa /CMSD Agreement, but before he could read it, he received an e- mail asking him to disregard it, a new version would be coming. Mr. Burns will provide an update as soon as he receives further communication from the City of Costa Mesa. Mr. Harriers reported Mr. Puckett contacted the District and requested a meeting to be set to discuss this item. RECYCLING REPORTS WASTE DIVERSION REPORT - JUNE 2004 The Waste Diversion Report for June 2004, showing a 51.83% diversion rate for the County and 50.65% rate for the City was motioned by Director Ferryman to receive and file the report. Director Worthington seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR MAY 2004 SERVICES Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of May 2004, in the amount of $178,122.04. Director Perry seconded. Motion carried 5 -0. PAYMENT FOR JUNE 2004 SERVICES Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of June 2004, in the amount of $190,788.91. Director Perry seconded. Motion carried 5 -0. COSTA MESA DISPOSAL REQUEST FOR FULLY - AUTOMATED SERVICE AND PRESENTATION OF MASTER PLAN Mr. Hamers reported a written request has been received from Costa Mesa Disposal. Director Perry suggested contacting other cities and obtaining comments regarding their conversion to fully- automated service. • COSTA MESA SANTTARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 8 Director Worthington suggested the District request the City Council advise any resident who comes before them with a Sanitary District issue that the District meets on the second Thursday at 6:00 to allow them to bring their discussion to the Costa Mesa Sanitary District Board. Mr. Bums provided a checklist of possible items the District may want to include in the revised contract. Director Worthington brought up the issue of people leaving trash outside the container and expressed concern as to what would happen once full automation is achieved. An ad -hoc committee with Directors Perry and Worthington was formed to investigate the issue and provide an update to the Board. RECYCLING COMMITTEE - TUESDAY, .DULY 13, 2004 - 9:00 A.M., CRA DIRECTORS WORTHINGTON AND FERRYMAN STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS 0 Director Worthington reported he went to the school district to discuss scheduling the public outreach classroom projects. Director Worthington was told the schools were required to present specific subject matter each school year and the time required to attend the District's presentation was possibly taking time away from the topics required by law to be taught. Director Worthington will continue to follow up with this item. Director Worthington reported the District was invited to participate in a monthly newsletter to be sent to all school children. Contributors to the newsletter will be requested to provide articles six times a year. LARGE ITEM COLLECTION PROGRAM Ms. Revak presented a Large Item Collection Program update. As of July 2, 2004, 114.19 tons were landfilled at a total cost of $2,512.08. Recyclable White Goods collected during this period totaled 28.59 tons, amounting to a credit of $2,042.15 and a net cost to date of $469.93. • COSTA MESA SANITARY DISTRICT AV - MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 9 FALCON WATER -FREE FIXTURES Director Worthington reported he read about water -free urinals in the monthly report from Blake Anderson of the Orange County Sanitation District. Director Worthington provided a handout and information regarding Falcon water -free fixtures. Director Worthington provided a description of the device and it's advantages that include saving as much as 40,000 gallons of water per year. Mr. Fauth reported the new District building would require extensive replumbing and reconfiguring to provide for a water -free urinal on the first floor but would investigate use on the second floor. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE Mr. Hamers reported things are still moving forward. PROJECT NO. 166 - MANHOLE & PUMP STATION COATING AND MISCELLANEOUS WORK BID OPENING, TRANSFER OF FUNDS AND AWARD BID Mr. Hamers reported Sancon Engineering came in with the lowest bid. The bid came in higher than the engineer's estimate due to the expense of providing bypass pumping operations at the six pumping stations where re- coating will occur. Sancon Engineering meets all the requirements as specified in the bid documents. Mr. Hamers recommended the Board award the contract to Sancon Engineering Inc in the amount of $578,530 with price reductions for using gunite only where necessary and reducing the thickness on manholes to 125 mils as offered in the follow -up letter from Sancon Engineering. A price reduction of $3.50 per square foot for gunite credit and $325.00 each per manhole coating thickness changes was negotiated. Mr. Hamers proposed that $100,000 be transferred from Project #165 Canyon Pump Station Force Main to this project to provide adequate construction funds. The remaining funds in Project 165 will be transferred out and the COSTA MESA SANITARY DISTRICT r MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 10 project closed. Project 165 is deemed unnecessary due to the revitalization of the West Side Pumping Station Abandonment Project. Director Woodside motioned to transfer $100,000 from Project 165 to Project 166 and award the bid to low bidder Sancon Engineering Inc. with the caveat that the price reduction be included. Director Ferryman seconded. Motion carried 5 -0. PROPOSAL TO PROVIDE INSPECTION SERVICES Mr. Hamers introduced a proposal to provide inspection services for Project 166 as follows, not to exceed $15,000: Engineering $80.00 /hr Inspection 55.00 /hr Director Ferryman motioned to approve the proposal to provide inspection services, not to exceed $15,000. Director Perry seconded. Motion carried 5- 0. REPORT ON EMERGENCY OR NON -BID SEWER WORK Mr. Hamers provided a report on the 19th Street Sewer main Reconstruction. The City's 19th Street — Anaheim Avenue improvement project has a cost of $60,000 for performing the sewer work. This is approximately twice the Engineer's Estimate if the work is done by itself, and even higher when considering the work is being included with the large City project that includes new storm drain in the very location where the sewer will be reconstructed. Mr. Hamers obtained a competitive bid of $36,740 from Atlas Underground Incorporated, one of the District's emergency work contractors, The City of Costa Mesa has confirmed the City will delete the sewer construction from their improvement project and allow the District to construct the sewer reconstruction separately. Therefore, Mr. Hamers let the work to Atlas Underground Incorporated. In a related matter, Mr. Hamers brought a piece of sewer pipe to show where a piece of pipe came loose and was discovered during cleaning as another example of when emergency work is required. Director Ferryman motioned to accept the report as presented. Director Perry seconded. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT "y MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 11 TREASURER'S REPORTS RESOLUTION NO. 2005 -687 AUTHORIZING INVESTMENT OF MONIES IN LAIF Ms. Davis presented Resolution No. 2005 -687, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND. Director Ferryman motioned to adopt Resolution No. 2005 -687. Director Perry seconded. Motion carried 5 -0. ORDINANCE NO. 47 - ESTABLISHING PROCEDURES FOR PAYMENTS RESOLUTION Ms. Davis presented Ordinance No. 47, A ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING PROCEDURES FOR PAYMENTS. Director Ferryman motioned to adopt Ordinance No. 47. Director Perry seconded. Motion carried 5 -0. RESOLUTION NO. 2005 -688 - 2003 -2004 INVESTMENT POLICY Ms. Davis presented Resolution No. 2005 -688, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 2004 -2005 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE SAID 2004 -2005 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HER DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Ms. Davis reported there are minor terminology changes to the Investment Policy. Director Perry motioned to adopt Resolution No. 2005 -688. Director Woodside seconded. Motion carried 5 -0. Ms. Davis suggested scheduling an Oversight Committee meeting to review her suggestions for changes to the investment policy. COSTA MESA SANITARY DISTRICT W` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 12 2004 -2005 INTERIM DISTRICT BUDGET Ms. Davis presented the proposed interim 2004 -2005 fiscal year budget. Mr. Fauth reported he worked with Ms. King on the proposed interim budget and provided an in -depth review of the budget to the Board. The proposed budget reflects revenues of $7.17 million and expenses of $7.14 million. Director Ferryman motioned to adopt the 2004 -2005 Interim District Budget as presented. Director Woodside seconded. Motion carried 5 -0. A Special Meeting was set for July 26th at 6:00 p.m. to discuss the budget. September 9, 2004 was set for the Investment Oversight Meeting. AUDITOR'S REPORT ON AGREED -UPON PROCEDURES APPLIED TO INVESTMENT PORTFOLIO Ms. Davis presented the Auditor's Report on Agreed -Upon Procedures Applied to Investment Portfolio. The Report reflected no inconsistencies. Director Ferryman motioned to approve the Auditor's Report on Agreed -Upon Procedures Applied to Investment Portfolio. Director Perry seconded. Motion carried 5 -0. BANK OF NEW YORK CUSTODIAL SERVICES Ms. Davis presented Resolution No. 2005 -689 and requested the Board approve the continued relationship with Bank of New York. Director Ferryman motioned to adopt Resolution No. 2005 -689, continued relationship with Bank of New York. Director Perry seconded. Motion carried 5 -0. HEALTH BENEFIT PROVIDERS Ms. Davis presented Resolution No. 2005 -690, Resolution to continue the relationship with ICMA Retirement Corporation's VantageCare Retirement Health Saving's program. Director Woodside motioned to adopt Resolution No. 2005 -690, pending approval by the attorney. Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT r MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14 2004 PAGE 13 Ms. Davis presented Resolution No. 2005 -691, with ICMA Retirement Corporation for Retirement. Director Perry motioned to Adopt Resolution No. 2005 -691, subject to approval by the attorney. Director Woodside seconded. Motion carried 5 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - JUNE 24, 2004 (DIRECTOR FERRYMAN Director Ferryman attended the OCSD meeting and reported the following: • Director Ferryman elected as Vice Chairman • Kings County lawsuit • SAWPA lawsuit • Harassment lawsuit settled SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) MEETING - JUNE 24, 2004 (DIRECTOR FERRYMAN Director Ferryman attended the Santa Ana River Flood Protection Agency meeting and reported the following: • Budget approved • Funding available for Prado Dam for remainder of year Director Ferryman left the meeting 8:05 p.m. ATTORNEY'S REPORTS ORDINANCE NO. 46 ESTABLISHING LEGAL AUTHORITY AS REQUIRED UNDER REGIONAL STATE WATER QUALITY CONTROL BOARD WASTE DISCHARGE REQUIREMENTS Mr. Burns introduced Ordinance No. 46, AN ORDINANCE OF THE COSTA MESA SANITARY DISTRICT MEMORIALZING THE DISTRICT'S COMPLIANCE WITH THE REGIONAL WATER QUALITY CONTROL BOARD'S WASTE DISCHARGE ORDER. Director Woodside motioned to adopt Ordinance No. 46. Director Perry seconded. Motion carried 4 -0. COSTA MESA SANPEARY DISTRICT e" MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 14 PROJECT NO. 168 - TUSTIN PUMPING STATION RELOCATION REIMBURSEMENT AGREEMENT WITH CITY OF NEWPORT BEACH FOR SEWER CONSTRUCTION Mr. Burns introduced a reimbursement agreement between Costa Mesa Sanitary District and the City of Newport Beach for the construction of CMSD sewer mains on Irvine Avenue at Mesa Drive. Director Perry motioned to approve the Reimbursement Agreement with City of Newport Beach for Sewer Construction. Director Worthington seconded. Motion carried 4 -0. AGREEMENT WITH SOUTH COAST PLAZA FOR DISCHARGE OF WASTEWATER INTO CMSD MANHOLES Mr. Burns introduced an agreement with South Coast Plaza for discharge of wastewater into CMSD manholes. Director Perry motioned to approve the agreement with South Coast Plaza for discharge of wastewater into CMSD manholes. Director Worthington seconded. Motion carried 4 -0. LOCAL MEETINGS (REVISITED) INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the July 6, 2004, ISDOC meeting and reported the following: • July 29th Quarterly meeting — speakers to be confirmed (Schafer, Woodside and Worthington to attend — Perry to let Ms. Revak know of his attendance) • Workshop for special districts • Announced nominating committee for 2004 -2005 — Phil Anthony, Wes Banister and Larry Dick LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the July 14, 2004, LAFCO meeting and reported the following: • Progress report and presentation of MSR's by Staff • Legislation Report — Ken Lee will be leaving is • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 15 • Swearing in of new members for LAFCO Robert Bauer, Patsy Marshall, and Arlene Schafer • Closed session on CEO for LAFCO LAFCO COSTS FOR FY- 2004 -2005 IN THE AMOUNT OF $11,240.82 Director Perry motioned to approve payment to LAFCO in the amount of $11,240.82. Director Worthington seconded. Motion carried 4 -0. CHAMBER OF COMMERCE President Schafer attended the Chamber of Commerce meeting on July 6, 2004 and reported the following: • Representation reports • President Schafer discussed new headquarters for CMSD • Update on Sacramento • Jane Brown from Edison will be leaving CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer will attend the July 16, 2004, CASA meeting and will provide a report. President Schafer is Chairman of Bylaws and Elections Committee and has been working on it through conference calls with the committee. President Schafer has also participated in daily conference calls with Sacramento on the Governor's budget. 2004 ANNUAL CONFERENCE AT INDIAN WELLS - SEPTEMBER 27 -30, 2004 CSDA Annual Conference will be held September 27 -30, 2004, in Indian Wells, California. Director Perry motioned to approve attendance for Directors Schafer, Worthington, and Ferryman. Director Woodside seconded. Motion carried 4 -0. OLD BUSINESS There was no old business discussed. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 16 NEW BUSINESS SDRMA RENEWAL CONTRIBUTION INVOICE - 2004 -2005 PROGRAM YEAR Mr. Hamers presented the SDRMA Renewal Contribution Invoice — 2004- 2005 Program Year. Discussion was held regarding amount of coverage. Director Worthington motioned to approve $5 million in coverage at a cost of $51,299.43. Director Perry seconded. Motion carried 4 -0. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Hamers reported he is pleased with the additions to Staff. Director Worthington thanked Ms. Newman from the Daily Pilot for attending. ADJOURNMENT At 8:27 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT • r sANIr�Ry h V -1 f w c�'PPoBA'1'E�`� • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING JULY 265 2004 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on July 26, 2004 at 6:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, James Ferryman, Arthur Perry, Dan Worthington Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Joan Revak, Board Secretary/Project Manager; Alan Burns, General Counsel; Wendy Davis, Treasurer Others Present: Anne Shereshevsky, 2152 Elden Avenue, Costa Mesa I. Public Comments Ms. Shereshevsky expressed her concern with regard to trash containers being left in the street after being emptied. Mr. Harriers explained that the trash hauler is in the process of converting to fully automated collection that will require containers to be left in the street. Mr. Harriers also explained that fully automated service is generally faster, more efficient and safer for the drivers and public. However, each route will be judged independently and there may be a few areas where semi - automated service remains. II. Consideration of Technology Resource Center (TRC) Mr. Fauth explained that the Board previously approved an amount not to exceed $75,000 for software and installation services. At the time the request for approval of funds for these services was presented to the Board for approval, one of the line items was inadvertently left out and the amount should have been $86,174. Director Perry motioned to approve an amount not to exceed $87,000. Director Worthington seconded. Motion passed 5 -0. Costa Mesa Sanitary District Minutes of Special Meeting Held July 26, 2004 Ill. Approval of Contract Change Orders for New Headquarters 628 W. 19t' Street Page 2 Mr. Fauth presented ten Contract Change Orders to the Agreement with Cirks Construction for tenant improvements at the new District headquarters. Director Ferryman motioned to ratify the Change Orders in the amount of $25,228.17 and additionally to include installation of a waterless urinal. Director Woodside seconded. Motion passed 5 -0. IV. Consideration of CMSD Budget 2004 -2005 Ms. Davis presented the proposed Budget for Fiscal Year 2004 -05 stating it is a balanced budget that will enable the District to continue to provide a high level of service to the community. The proposed Solid and Liquid Waste Funds reflect revenues of $7.17 million and expenses of $7.14 million. Ms. Davis further noted that a conservative approach to projecting revenues and estimating expenses was taken and the proposed increase in expenses of $245,107 primarily are a result of increasing contract costs for trash hauling and recycling services. These costs represent a 3.00% CPI rate increase as well as an increase in the number of units served and the amount of waste recycled. Director Perry motioned to adopt the 2004 -05 Budget as presented with the election expenses divided equally between the solid and liquid waste funds. Director Woodside seconded. Motion passed 5 -0. • Ms. Davis will present a mid -year budget review in January 2005. President Schafer adjourned the meeting at 7:52 p.m. Secretary President is Omecting our community's health 6y provdiing soCid waste and sewer collection sennw cosowsasanitaryfiutrict org Costa Mesa Sanitary District PROJECT STATUS REPORT August 2004 Project 1112100 -101 West Side Pumping Station Abandonment Study District Staff has met with OCSD and CNB Staff to review the project on a number of occasions. CMSD Staff has requested OCSD Staff to consider an OCSD commitment of approximately $2 million to make possible the desired option. Project 1112100 -129 Bristol Street Pumping Station The County of Orange plans on widening Irvine Avenue, which will cause relocation of the CMSD Tustin Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency and the Sanitary District is preparing a new three party agreement reflecting these findings. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase IP Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. A reminder letter was sent to the O.C. Fairgrounds to continue consideration of the easements. Project 1112100 -147 Update Early Warning System Protecting Pumps This project had funds set aside for pump replacement and telemetry improvements, however, because a separate line item in the budget is keeping pace with the replacement; this project was closed. Project 1112100 -159 Televising Sewer Lines Program Years 98 -99, 99 -2000 The Back Bay Gardens area consisting of Rue De Cannes, Napoli Way, Monaco Terrace, etc. was televised in September 2003 and a small segment of main line replaced. Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and Odors The District retested the Ennix enzyme /bacteria in the W. 19th Street sewer where grease accumulates from all the restaurants. The results were submitted for inclusion in the countywide grease control study. Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main Due to the revitalization of the West Side Pumping Station abandonment, this project was closed and the money transferred out. Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The project was awarded at the July 2004 regular meeting and construction will begin in August 2004. • Project 1112100 -167 Emerson Street Sewer Relocation The design phase is continuing. Project 1112100 -168 Tustin Pumping Station Remodel or Relocation The design phase is being restarted now that the County of Orange is confident in the newly proposed road alignment. The City of Newport Beach will be constructing the new CMSD gravity lines with their new water lines in September 2004. Project 1112100 -169 TelemeM System Upgrade The improvements constructed under this project were completed and the system is checked monthly in accordance with the service agreement with the consultant, therefore, this capital project was closed. Project 1112100 -171 Tustin Pump Station Force Main Rehabilitation -Phase I The design phase will begin in August 2004. Project 1112100 -172 Waste Discharge Requirements (WDR art I The Board approved a consultant agreement at the July 2003 regular meeting to begin an analysis of how • fats, oils, and grease (FOG) from restaurants in the District is causing "hot spots ", backups, and sanitary sewer overflows (SSO's). The project is approximately 90% complete. Project 1112100 -173 South Coast Plaza Pump Station Force Main Replacement The design phase will begin in August 2004. 0 Newport -Mesa Unified School District Kaiser Elementary School 2130 Santa Ana Avenue, Costa Mesa, CA 92627 (949) 515 -6950 FAX (949) 515 -6851 May 10, 2004 Dear Mr. Worthington and Mr. Fauth, Thank you so much for taking the time to come and visit us at Kaiser. Your presentation was fabulous as usual. The kids loved the magic, questions with yo -yo's, video presentation, and all the information. The rulers and pencils were a great bonus. I d some parents comment abou their children coming home saying they had the most ensive ruler in the world. Thank you again for your presence at our school. We would love to have you come again next year. I will be in touch next Spring. Sincerely, Mrs. 9herrilynne Dangl CJ COSTA MESA SANYTAXYDISTRICT Memorandum ... an Ind'epend'ent Special District To: Board Staff From: Thomas Fauth, Assistant . G2e ' Date: August 5, 2004 Subject: District Headquairters Change Orders DISCUSSION: The General Contractor, Cirks Construction, continues to perform Tenant Improvements (TIs) at the District Headquarters at 628 W 19`� St. Title 24 ADA requirements, latent defects, District change requests (i.e. waterfree urinal) and pre - inspections with the City of Costa Mesa Inspector, Pete Tenace have uncovered additional construction deficiencies. • These changes must be corrected before the City of Costa Mesa's issuance of a Certificate of Occupancy to the District. BACKGROUND: The Board of Directors ratified ten TI Change Orders (COs) during the 7 -26"-04 Special Board Meeting. The ten are summarized as follows: Change Order # Cate o / Item . Reason Cost 1 Electrical - Wiring Code Violations $ 3,912.39 2 Electrical -AC Wring/Circuit Breakers Code Violations $ 1,147.88 3 Electrical - Additional Outlet Circuits Code Violations $ 1,419.24 4 Electrical - Replace spliced feeder wires Code Violations $ 1,643.80 5 Emergency Lighting - None Exist Code Violations $ 2,915.67 6 New Window - Permit Processing Office District Request t 451.41 7 Furr Restroom Wall - Relocate toilet ADA $ 351.75 8 Carpentry - Balcony Balusters- termites Code Violations i 2,225.00 9 Concrete - West Sidewalk East Exit 'ADA $ 9,331.93 10 Exterior Windows - Make operable District Request $ 1,829.10 otal $25,228.17 • Cirks Construction is preparing (and costing) additional required COs to cover the following changes: • Item # I Category / Item Reason Cost 1 Front Entrance landing - replace ADA TBD 2 Replace interior stairwell handrails ADA TBD 3 Truncated Domes for ADA parking aisle ADA TBD 4 Bathroom exhaust vents Code Violation TBD 512% floor slope drain - 2d floor bathroom Code Violation TBD 6 Waterfree Urinal - 2d floor bathroom District Request TBD 7 Office ducted return air grills - no transfers Code Violation TBD 81Seismically tie exterior HVAC condensers Code Violation TBD 9 Numbered Address on monument sin Inspector TBD 10 Emergency Li hts-a embly areas, halls Code Violation TBD 11 Exit Signs on 2d floor Code Violation TBD 12 Exhaust hood - break room stove Code Violation TBD 13 Gas line meter - gas line installed 8 -4-04 District Request TBD 14 West side second sidewalk slope ADA TBD Additional Notes Desert Land Paint selected F -2000 Urinal Ordered, "Almond" toilets & sinks Ordered; Attic AC ducts must be replaced; Possible replacement of HVAC; $92,150.10 paid to Cirks Construction to date - Prevailing Wages verified; Some of these items will be absorbed in existing scope of work. The order for the furniture will be given authority to proceed (ATP) on or about 8- 13 -04. Tiling and carpentry agreements ATP has been given to ensure manufacturing, delivery and installation dates will be met for the General Contractor's schedule, ( Cirks Construction). Your Assistant Manager meets with the contractors every Wednesday morning at 0900 for as long as it takes to resolve issues and meet with the City Inspector. Inspections are complete for electrical, plumbing and drywall as of 8 -4 -04. Additionally, three competing interviews and bids have been requested for the categories of HQ security, District move to HQ, lawn service and housekeeping. RECOMMENDATION: Staff recommends the Board pre- approve the above- summarized proposed changes to remain close to schedule. The current estimate is a move date of 9- 10-04. 1 Atch, District HQ photographs • r-I LJ • t0 • CMSD Staff. 714 - 754 -5043 628 W 19 Demo Pies 8 -4 -04 New West Sidewalk concrete corrected to ADA standards — AUG 4 2344 Plan Check Room considered for primary access sidewalk without handrails or modifying front walk. Rear ADA Entry Front Entrance to demo to meet ADA needs and Cert of Occupancy • t0 • CMSD Staff. 714- 754 -5043 628 W 19 Demo Pics 8 -4 -04 Damaged Air Ducts in Attic New Break Room (Kithcen) CMSD Staff. 714 - 754 -5043 District Headquarters Tenant Improvement 8 -05 -04 Change Orders Summary Chan e Order # Category / Item Reason Cost 1 Front Entrance landing - replace ADA TBD 1 Electrical - Wiring Code Violations $ 3,912.39 2 Electrical -AC Wiring/Circuit Breakers Code Violations $ 1,147.88 3 Electrical - Additional Outlet Circuits Code Violations $ 1,419.24 4 Electrical - Replace spliced feeder wires Code Violations $ 1,643.80 5 Emergency Lighting - None Exist Code Violations. $ 2,915.67 6 New Window - Permit Processing Office District Request $ 45171_ 7 Furr Restroom Wall - Relocate toilet ADA $ 351.75 8 Car ent - Balcony Balusters- termites Code Violations $ 2,225.00 9 Concrete - West Sidewalk, East Exit ADA $ 9,331.93 10 Exterior Windows - Make operable District Request $ 1,829.10 12 Total Code Violation $25,228.17 Item # I Category / Item Reason Cost 1 Front Entrance landing - replace ADA TBD 2 Replace interior stairwell handrails ADA TBD 3 Truncated Domes for ADA parking aisle ADA TBD 4 Bathroom exhaust vents Code Violation TBD 5 2% floor slope drain - 2d floor bathroom Code Violation TBD 6 Waterfree Urinal - 2d floor bathroom District Request TBD 7 Office ducted return air grills - no transfers Code Violation TBD 8 Seismically tie exterior HVAC condensers Code Violation TBD 9 Numbered Address on monument sin Inspector TBD 10 Emergency Lights-assembly areas, halls Code Violation TBD 11 Exit Signs on 2d floor Code Violation TBD 12 Exhaust hood - break room stove Code Violation TBD 13 Gas line meter - gas line installed 8 -4 -04 District Request TBD 14 West side second sidewalk slope ADA TBD Additional Notes Desert Land Paint selected; F -2000 Urinal Ordered, "Almond" toilets & sinks ordered; Attic AC ducts must be replaced; Possible replacement of HVAC; $92,150.10 paid to Cirks Construction to date - Prevailing Wages verified; Chan gel Order # I Category / Item Reason Cost 11 Resize 1" gasline to 1 1/4" gasline Increased loads $ 2,966.40 12 Waterless Urinal - provide & install District Request $ 2,491.20 13 Trench & Backfill for gasline to meter District Request $ 2,938.00 14 Emergency Lighting - 3 Baths, 1 conf, 1 office Code Violation $ 1,392.00 15 Front Entry concrete demo and re our slab ADA $ 7,267.20 16 R &R new metal handrails both stairs ADA $ 5,460.00 17 Truncated Domes - 15 Sq Ft ADA $ 630.00 18 Aluminum Flex Duct -3 Bathrooms venting Code Violation $ 1,818.72 19 ** HVAC Site Survey - Enginering Calcs Code Violation $ 800.00 20 Water Heater Expansion Tank - commercial Code Violation $ 1,370.32 21 ** Return Air Ducting - 2d Floor, patch 6 registers Code Violation $ 6,240.00 22 ** Seismically tie exterior existing HVAC units Code Violation $ 312.00 23 Break room hood, ductwork, cabinet District Request $ 4,053.50 24 Water proof lighting, 2d floor bathroom Code Violation $ 709.60 25 ADA sidewalk - grade, pour - West end of Bldg ADA $ 6,280.00 26 Lavatory sink counter tops - 3 District Request $ 951.60 27 Restroom medicine cabinets District Request $ - 28 HVAC Upgrade to meet Title 24 ADA $33,549.60 Total $79,230.14