Agenda Packets - Board - 2004-04-08Costa Mesa Sanitagr District,
... an Independent Special District
Arlene Schafer
President
Greg Woodside
Vice President
Art ferry
Director
Jim Ferryman
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify
themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered.
Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non - agenda items except under special circumstances. Speakers must limit their
remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to
declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed
(28 CFR 35.102.35.104 ADA Title ll).
• Regular Meeting — Thursday, April 8, 2004
RECOMMENDED
ACTION
I. CALL TO ORDER — 6:00 p.m. — Conference Room 1A - Costa Mesa City Hall
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Director Woodside
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board request specific items to be removed from the Consent Calendar for
discussion, in which event the item will be removed from the Consent Calendar and
considered in its normal sequence on the agenda.
Reports
Minute Approval
1. Special Meeting — March 8, 2004
• 2. Recycling Committee Meeting — March 9, 2004
3. Regular Meeting — March 11, 2004
Protecting our community's health by providing solid waste and :ewer collection services.
costamesasanitarydistrict.org
Costa Mesa Saktita -q !)ist-rict
AGENDA`
April 8, 2004
Page 2
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RECOMMENDED
ACTION
4. Special Meeting — March 29, 2004
Manager's Reports
5. Refunds
Approve
6. Occupancy Report and payment to Costa Mesa Disposal — March 2004
Approve
7. Monthly Spill Report to Regional Water Quality Control Board (RWQCB)
Receive and File
8. Safety /Loss Control Meeting Minutes - March 23, 2004
Receive and File
Engineer's Reports
9. Project Status Report
Receive and File
Treasurer's Reports
10. Financial Report as of March 31, 2004
Accept Report
11. Report of Monies on Deposit as of March 31, 2004
Receive and File
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12. Warrant Register for April 2004 in the amount of $454,257.80
Approve Payment
13. Directors' Compensation and Reimbursement of Expenses for the
Ratify Expenses
Month of March 2004
-------------------------------------- - - - - -- -END OF CONSENT CALENDAR ---------------------------------------------
VI.
WRITTEN COMMUNICATIONS
VII.
PUBLIC COMMENTS
VIII.
MANAGER'S REPORTS
A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports
Consider
B. CMSD Strategic Plan
1. Year 2003/2004 Action Items
Receive and File
2. Separation of District Staff from City
Special Meeting
Scheduled April 14, 2004
C. Recycling Reports
1. Waste Diversion Report — February 2004
Receive and File
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2. Waste Diversion Report — March 2004
Receive and File
Protectiit q our cownunity's health by providinq solid ava,�te and sewer collection services.
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Costa Mesa Samtar� P" stvict April 8, 2004
AGENDA, Page 3
• RECOMMENDED
ACTION
D. Contract Payment to CR Transfer for recycling
services and disposal
1. Payment for March 2004 Services Approve Subject to
f. Verification of Diversion
Report by Staff
E. Costa Mesa Disposal Request for Fully- Automated Service and Follow Up to Meeting
Presentation of Master Plan Held March 29, 2004
F
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Closed Session with Real Property Negotiators Pursuant to Government
Code Section 54956.8:
Property: 628 W. 19th Street, Costa Mesa, California
Agency Negotiators May Include: Arlene Schafer, Jim Ferryman,
Rob Hamers, Tom Fauth, Joan Revak
Negotiating Parties: Cheong Lee Family LLC
Under Negotiation: Price and Terms of Purchase
Property: 1914 Meyer Place, Costa Mesa, California
Agency Negotiators May Include: Arlene Schafer, Jim Ferryman,
Rob Hamers, Tom Fauth, Joan Revak
Negotiating Parties: Gene LaBlanc
Under Negotiation: Price and Terms of Purchase
New District Headquarters — 628 W. 19th Street
Recycling Committee — Tuesday, April 6, 2004 — 9:00 a.m., CR -1 A
(Directors Worthington and Ferryman)
1. Strategic Planning 2003 -2004 - Public Outreach — Classroom
Recycling Projects
IX. ENGINEER'S REPORTS
A. Waste Discharge Requirements (WDR)
General Update
B. Emergency Work — Victoria Street Sewer Repair
i
X. TREASURER'S REPORTS
A. Investment Oversight Committee Meeting — April 8, 2004 �a
• (Directors Ferryman and Perry)
B. Update of Poole V. County of Orange
Ratify & Execute
Consultant Agreements
APPR ao.
Update on Schedule &
Approve Certificates
For Teachers
Verbal Report from
Manager and Attorney
Accept Report
Accept Report
Accept Report
Protectinq our communitGls health by providin5 sohd waste and sewer collection services.
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Costa Mesa Sav tayc District April 8, 2004
AGENDA- Page 4
is RECOMMENDED
ACTION
XI. ATTORNEY'S REPORTS
433 Walnut Pla e 4*F1� Consider
X11. LOCAL MEETINGS
A. Orange County Sanitation District (OCSD)
1. Regular Meeting — March 24, 2004 (Director Ferryman) Accept Report
B. Santa Ana River Flood Protection Agency (SARFPA) & /460 h1%
1. Regular Meeting — March 25, 2004 Accept Report
C. Independent Special Districts of Orange County (ISDOC)
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1. Quarterly Meeting — April 29, 2004 c n Consider Attendance
D. Local Agency Formation Commission (LAFCO) sRS _ iyh,� S1 -0w;.v ,t-"4J Consider
E. California Special Districts Association (CSDA) Accept Report
1. Annual Conference — September 28 -30, 2004 at Consider Attendance
Indian Wells
a.) Awards Program — Innovative Program Award Consider Entry of School
Book Recycling Contest
for Schools
F. California Association of Sanitation Agencies (CASA)
1. 2004 Spring Conference — April 29 -May 1, 2004 I314N W' � .47ffNp. Consider Attendance
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XIII. OLD BUSINESS 0co(i-
XIV. NEW BUSINESS
A. May 13, 2004 Regular Meeting ftqM4 170 ,,&V4 Consider Change of Date
B. ,�1y*,-2964 -4 00 p.m. Meeting at Costa Mesa Historical Society Consider
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XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVI. ADJOURNMENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
MARCH 8, 2004
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on March 8, 2004 at 6:00 p.m., in Conference Room 5A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Greg Woodside, James Ferryman, Arthur Perry
Dan Worthington
Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth,
Assistant Manager; Joan Revak, Clerk of the District; Alan
Burns, Legal Counsel; Marc Puckett, District Treasurer; Bobby
Young, Accounting Supervisor
Others Present: Donald E. Gregg, Curtis & Associates Commercial &
Residential Real Estate Services, 3187 Airway Avenue, Suite F,
Costa Mesa
I. Public Comments
There were no public comments made.
II. City's Response to the District's Draft City /District Agreement
City Director of Finance and District Treasurer Marc Puckett reviewed his letter
dated March 4, 2004 and the comments provided by the City on the first draft of
the proposed new City /District Agreement. Mr. Puckett suggested that the City
and District staffs meet to collectively discuss the draft agreement.
III. Resolution No. 2004 -680, Employer /Employee Relations
District Counsel Alan Burns presented Resolution No. 2004, Employer /Employee
Relations; a resolution intended to establish uniform and orderly methods of
communication between the District and its employees. Director Ferryman
moved to adopt Resolution No. 2004 -680. Director Perry seconded the motion.
Motion carried 4 -0.
Director Woodside arrived at 6:22 p.m.
Costa Mesa Sanitary District
Minutes of Special Meeting Held March 8, 2004
CLOSED SESSION
President Schafer adjourned the meeting to closed session at 6:23 p.m.
Page 2
IV. Closed Session with Real Property Negotiators Pursuant to Government
Code Section 54956.8
President Schafer returned to the Special Meeting at 6:56 p.m.
Action taken by the District during the closed session was to purchase property at 628
W. 19th Street at a price of $730,000 and to enter into a 90 -day escrow agreement.
The President and Secretary and negotiating team have the authority to execute
necessary documents and payments to effect the purchase of real property.
V. Consider Employment Issues
A. Treasurer's Analysis of Cost of City Services as Described in City's
Proposal to Provide Technical Support Services (Finance and Field
Crews)
B. Pursuant to Government Code Section 54957.6 to review outside
contractor rates and to give authority to its labor negotiator, the District
Manager, to negotiate with the following officers /employees regarding
salaries, salary schedules, compensation or related matters:
District Treasurer, Field Crew Members
CLOSED SESSION
President Schafer adjourned the meeting to closed session at 7:07 p.m.
President Schafer returned to the Special Meeting at 8:02 p.m. During the Closed
Session, the Board directed Staff to review the revisions to the Draft City /District
Agreement regarding proposed City costs to the District and to continue to work through
issues with City Staff and to continue to explore outside contractor options.
President Schafer adjourned the meeting at 8:04 p.m.
Secretary
President
Protecting our community's health 6y Ong soCul waste and sewer coQection services.
costamesasanitarydutnct. org
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
MARCH 9, 2004
The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in
conference room 5A at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington, Art Perry
Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Bobby Young
Director Worthington called the meeting to order at 9:00 a. m.
STRATEGIC PLANNING 2004 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS
Director Worthington reported a Recycling and Magic Presentation is scheduled at
St. Joachim Elementary School for March 22, 2004. Director Perry suggested the
District consider presenting a certificate to the participating schools.
2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported the presentation of checks to the schools for participation in the
Telephone Book Recycling Program is underway. Ms. Revak informed the
Committee of a call received from the Manager of the Recycling Division of SBC
Directories expressing his congratulations to the District for their fine telephone
book recycling program.
GREETING CARD RECYCLING PROGRAM
Mr. Fauth reported 350 pounds of greeting cards were collected for recycling at St.
Jude's Ranch for Children in Boulder City, Nevada in the 2003 program. The total
is much less than the past two years and suggestions were made by Committee
members to aid in increasing the volume next year.
0 PUBLIC COMMENTS
There were no public comments.
1Trotecting our community's health 6y providing sofidwaste andsewercodection services.
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The meeting was adjourned at 9:44 a.m.
Secretary
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
March 9, 2004
Page 2
President
lnrotecting our community's Health 6y providing solidwaste andsewer coQection services.
costa mesasanitarydistrict. org
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
March 11, 2004, at 6:00 p.m. in Room 1-
A of the Civic Center, 77 Fair Drive,
Costa Mesa.
President Schafer called the meeting to
order at 6:00 p.m.
President Schafer led the Pledge of
Allegiance
Director Woodside gave the invocation.
Arlene Schafer, Greg Woodside, Art
Perry, James Ferryman, Dan Worthington
Director Perry arrived at 6:14 p.m.
None
Robin Harriers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer;
Bobby Young, Finance; Ron Shef, District
Ordinance Enforcement Officer; Debbie
Bjornson, Permit Processing Specialist;
Denise Gilbert, Permit Processing
Specialist
Diana Leach, Mesa Consolidated Water
District
Jim Atkinson, Mesa Consolidated Water
District
President Schafer welcomed Diana Leach, General Manager, Mesa Consolidated
Water District and Jim Atkinson, Director, Mesa Consolidated Water District.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
President Schafer called the meeting to
order at 6:00 p.m.
President Schafer led the Pledge of
Allegiance
Director Woodside gave the invocation.
Arlene Schafer, Greg Woodside, Art
Perry, James Ferryman, Dan Worthington
Director Perry arrived at 6:14 p.m.
None
Robin Harriers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer;
Bobby Young, Finance; Ron Shef, District
Ordinance Enforcement Officer; Debbie
Bjornson, Permit Processing Specialist;
Denise Gilbert, Permit Processing
Specialist
Diana Leach, Mesa Consolidated Water
District
Jim Atkinson, Mesa Consolidated Water
District
President Schafer welcomed Diana Leach, General Manager, Mesa Consolidated
Water District and Jim Atkinson, Director, Mesa Consolidated Water District.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
V -,r • MARCH 11, 2004
PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Director Ferryman motioned to approve the Consent Calendar as presented.
Director Woodside seconded. Motion carried 4 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling
Committee Meeting,
February 9, 2004
Minutes of Regular
Meeting,
February 12, 2004
Minutes of Special
Meeting,
February 23, 2004
MANAGER'S REPORTS
The Minutes of the Recycling Committee Meeting
of February 9, 2004, were approved as distributed.
The Minutes of the Regular Meeting of February
12, 2004, were approved as distributed.
The Minutes of the Special Meeting of February 23,
2004, were approved as distributed.
Refunds A proposed Development was cancelled after fees
were paid, therefore, the Board approved the
following refund:
Refund request by Refund to: Pierre Hathaway
Pierre Hathaway Parcel Address: 292 Villanova Road
of $795.00 Assessor's Parcel Number: 141 - 451 -02
Reason for Request: Job was cancelled. No longer
doing construction work
Refund: $665.00 OCSD Fees, $75.00 Fixture Fees,
$55.00 Sewer Permit Fee = $795.00
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COSTA MESA SANITARY DISTRICT
u x. MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
• - MARCH 11, 2004
in, :v`��i`, PAGE 3
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Occupancy Report and The Revised Trash Occupancy Count documented
Payment of $181,898.92 an increase of 1 unit for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of March 1, 2004.
March 2004 Therefore, the total for March is 21,078.
Board directed Staff to prepare a warrant for
$181,898.92 to Costa Mesa Disposal on April 1,
2004, for payment for March trash collection based
on the March count of 21,078.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for February 2004
Control Board (RWQCB) was accepted as submitted.
ENGINEER'S REPORTS
Project Status Report
TREASURER'S REPORTS
Financial Report as of
February 29, 2004
Report of Monies on
Deposit as of
February 29, 2004
Warrant 2004 -09 for
March 2004 in the amount
of $653,912.59
The Project Status Report dated March 2004, was
accepted as submitted.
The Financial Report as of February 29, 2004, was
accepted as submitted.
The Report of Monies on Deposit as of February
29, 2004, was received and filed.
Warrant Resolution #CMSD 2004 -09 was
approved, authorizing the President and Secretary
to sign the warrant and instructing the Treasurer to
draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of
$653,912.59.
Directors Expenses for the Director Expenses for the Month of February 2004
Month of February 2004 were ratified as follows:
Director Ferryman: $510.00
Director Perry: $850.00
President Schafer: $1020.00 + $15.00
Vice President Woodside: $510.00
Director Worthington: $850.00
COSTA MESA SANITARY DISTRICT
.t'
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
PAGE 4
.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
There were no written communications.
Mr. Shef arrived at 6:04 p.m.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
The Spring Newsletter was distributed to Board for review and comment.
Comments will be sent to Ms. Revak.
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Harriers presented a memorandum providing the scavenging statistics for
February 2004 as follows:
Location Calls for Service Cite /Arrest
Area 1
2
2
Area II
0
0
Area III
0
1
Area IV
0
0
TOTAL
2
3
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning January 26, 2003 and ending February 22, 2004.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
PAGE 5
Mr. Shefs summary report contained the following information:
• 28 flyers given to residents and 7 containers oversprayed and ID
tagged.
• Arraignment March 4, 2004 for Masters Circle resident.
• Information provided for Spring newsletter regarding scavenging and
disposal of recyclable materials on collection day.
• Courtesy notice reflecting information concerning recyclables and extra
trash would be helpful in certain areas of the District.
• Several addresses checked regarding switching to or from a dumpster.
President Schafer brought a photograph of two residences with ten containers
lined up in front of them.
CMSD STRATEGIC PLAN
YEAR 2003/2004 ACTION ITEMS
Mr. Hamers presented the 2003/2004 Strategic Planning Action Items.
9 SEPARATION OF ADMINISTRATIVE STAFF FROM CITY
Mr. Hamers reported a special meeting was held March 8, 2004 and an
additional meeting is scheduled.
RECYCLING REPORTS
WASTE DIVERSION REPORT - FEBRUARY 2004
The Waste Diversion Report for February has not yet been received.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
PAYMENT FOR FEBRUARY 2004 SERVICES
Director Ferryman motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of February 2004, in the amount
of $137,164.75, pending verification by Staff. Director Woodside seconded.
Motion carried 4 -0.
COSTA MESA SANITARY DISTRICT
uJ_ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
= PAGE 6
COSTA MESA DISPOSAL REQUEST FOR FULLY - AUTOMATED SERVICE AND
PRESENTATION OF MASTER PLAN
Mr. Hamers reported a Master Plan is being developed with review of the
contract and investigation of fully- automated service.
Mr. Bums will review the contract for language changes.
A special meeting was set for March 29, 2004, at6:00 p.m..
CITY OF COSTA MESA/CMSD /MCWD LIAISON MEETING
Mr. Hamers reported the liaison meeting with the City of Costa Mesa, Costa
Mesa Sanitary District, and MCWD will be rescheduled. Ms. Revak is working
with the City of Costa Mesa and MCWD in determining a satisfactory date for
the meeting.
CLOSED SESSION WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT
CODE SECTION 54956.8
PROPERTY: 628 W. 19th Street, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Cheong Lee Family LLC
UNDER NEGOTIATION: Price and Terms of Purchase
PROPERTY: 1914 Meyer Place, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Gene LaBlanc
UNDER NEGOTIATION: Price and Terms of Purchase
President Schafer suggested the topic be moved to the end of the meeting.
RECYCLING COMMITTEE — MONDAY, MARCH 9, 2004 - 9:00 A.M., CR -1A
DIRECTORS WORTHINGTON AND PERRY
STRATEGIC PLANNING 2004 — PUBLIC OUTREACH — CLASSROOM RECYCLING
PROJECTS
Director Worthington commended Director Perry for his idea to provide a
participation certificate to the classrooms that participate in one of the
District's recycling programs. Staff will follow up with certificates.
COSTA MESA SANITARY DISTRICT
Y MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
PAGE %
2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Director Worthington reported the 2003 School Telephone Book Recycling
Program has ended with another successful collection. Awards are being
distributed to all 27 schools.
GREETING CARD RECYCLING PROGRAM
Director Worthington reported the 2003 greeting card recycling program
netted fewer cards than previous years (350 pounds). Director Worthington
felt there was less advertising of the program this year.
Director Perry suggested getting the schools involved in the greeting card
recycling program.
Director Worthington requested putting this item on the agenda for
September to revisit the issue of an award system for participation with the
schools.
• ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS - (WDR)
GENERAL UPDATE
Mr. Hamers provided a brief history of the WDR and reported the consultant
hired is doing an excellent job. Mr. Hamers reported they are 40 to 50
percent of the way through the program. Mr. Hamers and Mr. Fauth met
with the consultant and reported they have mapped approximately 400
restaurants in the District, reviewed the "hot spots," mapped sewer spill
locations and looked at the video of the sewer lines. The consultant also
reviewed current cleaning methods and determined what was needed to
remove the grease from the system.
TREASURER'S REPORTS
Mr. Puckett had nothing to report to the Board.
Mr. Hamers asked Diana Leach how funds are invested at MCWD.
Ms. Leach gave a brief explanation of how their designated funds are invested.
COSTA MESA SANITARY DISTRICT
y
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
'0vr _anc' PAGE 8
ATTORNEY'S REPORTS
433 WALNUT PLACE AGREEMENT - AGREEMENT WITH PROPERTY OWNER
Mr. Burns provided a brief history of the property at 433 Walnut Place. Mr.
Burns reported receiving correspondence from the attorney for the seller and
will report to the Board once the correspondence has been reviewed.
Director Worthington requested an update on the Masters Circle residence.
Mr. Burns provided an update and reported the assistant district attorney
recommended a revised approach to the matter.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
REGULAR MEETING - FEBRUARY 25, 2004 (DIRECTOR FERRYMAN
Director Ferryman attended the February 25, 2004 meeting and reported
the following:
• Asset management proposal reviewed and new proposal expected
• Class A biosolid facility in Kern County with 10 year commitment
■ INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer reported the Executive Board meeting was held on
March 3, 2004, and reported they discussed the following:
• SB 1272 by Ortiz
• Next General ISDOC Meeting will be held April 29th with Speaker
Ken Lee from LAFCO
• Update on MSR's (Municipal Service Reviews)
• Return to Special District's in the spotlight at general meetings
President Schafer reported there will be an election held at the April 29th
ISDOC General meeting for the seats of Robert Bouer, Randal Bressette,
and Arlene Schafer. President Schafer requested the support of the Board
to run in the election and that an alternate participate in the voting.
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ri iraF .. COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
V.� . MARCH 11, 2004
- i PAGE 9
Director Ferryman motioned to support Arlene Schafer for the LAFCO board
Director Woodside seconded. Motion carried 5 -0.
President Schafer motioned to appoint Greg Woodside as a voting member
of the special district selection and Jim Ferryman as alternate. Motion
carried 5 -0.
MEMBERSHIP DUES FOR 2004 -2005 IN THE AMOUNT OF $50.00
Director Woodside motioned to approve payment of $50.00 for 2004 -2005
membership dues for ISDOC. Director Perry seconded. Motion carried 5 -0.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
President Schafer attended the March 10, 2004, LAFCO meeting and reported
they discussed the following:
• Update on Costa Mesa and Newport Beach Islands Annexations
• Commission ratified a contract with Conrad & Associates for auditing
services
• Update on legislation matters
• Closed session for public employee appointment
• Litigation matter
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer will attend the March 12, 2004 meeting in Sacramento. A
working plan was submitted.
President Schafer reported she currently sits on four committees: Legislation,
Finance, Membership Vice Chair, and Election and Bylaws Chair. CSDA is
beginning the Governance classes for the year.
OLD BUSINESS
There was no old business discussed.
• NEW BUSINESS
Director Worthington requested information on the trash container fees
collected to date. Mr. Fauth provided a brief report.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 11, 2004
- PAGE 10
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
There were no oral communications.
Mr. Jim Atkinson reported Mesa Consolidated Water will be sending a
representative to all CMSD regular board meetings.
CLOSED SESSION WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT
CODE SECTION 54956.8 - REVISITED
Mr. Fauth reported he did not have anything to discuss that was of a sensitive
nature and suggested the topic be held during the regular Board meeting.
President Schafer determined a closed session would not be necessary.
PROPERTY: 628 W. 19th Street, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Hamers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Cheong Lee Family LLC
UNDER NEGOTIATION: Price and Terms of Purchase
PROPERTY: 1914 Meyer Place, Costa Mesa, California
AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob
Harriers, Tom Fauth, and Joan Revak
NEGOTIATING PARTIES: Gene LaBlanc
UNDER NEGOTIATION: Price and Terms of Purchase
Mr. Fauth provided an update to the Board regarding the property at 628 W.
19th Street. Mr. Fauth requested comments and ideas be directed to him.
Director Ferryman suggested getting a space planner as soon as possible.
An architect was also recommended.
Mr. Burns inquired as to the recordkeeping practices throughout the
investigation of the property. Mr. Fauth provided a synopsis of the
recordkeeping procedure.
Mr. Burns suggested a letter to the City of Costa Mesa thanking them for
their comments.
Mr. Fauth reported he had no additional information on the 1914 Meyer
Place property.
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ADJOURNMENT
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
At 7:30 p.m., President Schafer adjourned the meeting.
SECRETARY
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MARCH 11, 2004
PAGE 11
PRESIDENT
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
MARCH 29, 2004
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on March 29, 2004 at 6:00 p.m., in Conference Room 1A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, Dan Worthington
Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth,
Assistant Manager; Joan Revak, Clerk of the District; Alan
Burns, Legal Counsel; Marc Puckett, District Treasurer; Debbie
Bjornson and Denise Gilbert, Permit Processing Specialists
• Others Present: David Ronnenberg and Dan Offing, Representing Costa Mesa
Disposal and CR &R, 11282 Western Avenue, Stanton,
California
I. Presentation by Costa Mesa Disposal (CMD) and CR &R for Improvements
to Trash Collection Program Including Request for Implementing Fully
Automated Service.
CR &R purchased 100% of CMD stock and a straight stock sale leaves the Costa Mesa
Disposal Corporation intact. The purchase does not change the contractual
relationship between the District and CMD.
David Ronnenberg of CR &R and CMD gave a power point presentation showing the
history, staffing and services being provided by the companies. The following items
were covered:
CMD will be painting the trucks blue to match CR &R trucks and the phone
number of CMD will be added below the CMD name.
. CMD will offer recommendations for revising the green regulations card
including deletion of the CMSD phone number in order to have all resident calls
fielded by CMD administrative staff in Stanton.
Trotec,ting 0111,C0111 III fiea(t(. by providing solid waste a ndse(verco((ection seroices.
costa nresasanitagdist rict. org
Costa Mesa Sanitary District
Minutes of Special Meeting Held March 29, 2004
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CR &R is performing a waste characterization study of all its clients including •
the CMSD and the results will be available by the end of the 1St quarter 2004.
CMD will utilize the CR &R computer operations personnel to convert the CMD
database that is based on property addresses to a system based on assessor's
parcel numbers in order to coincide with the District's database. The end result
will be a simplification of the database resulting in a more effective occupancy
count and ability to analyze and manage the data.
• CMD supports implementation of a variable rate structure and upon upgrading
the CMD database, options will be presented to the Board.
• CR &R currently processes 100% of the District's trash through the Materials
Recovery Facility. Batteries are being removed by magnetic separation and are
being recycled. CR &R supports the District's consideration of a school battery-
recycling program to educate students.
• CMD is prepared to request approval to provide fully automated service at no
cost to the District. CMD can retrofit the CMD trucks with new arms. CMD
recognizes the worker's compensation and insurance costs will be greatly
reduced with a fully automated system plus CR &R provides fully automated
service to 100% of the agencies they serve. Details of a fully automated •
program, including how to handle excess trash outside the containers, were
discussed and will be submitted as part of the written request to provide fully
automated service.
• CMD is prepared to permanently take over the container management program
including keeping a container inventory, handling resident requests, and
changing out containers as necessary..
CMD recognizes the District's desire for the use of environmentally safer fuels
and understands the South Coast AQMD's regulations and the California Air
Resources Board's (CARB) regulations in this regard. New CR &R trucks use
AQMD and CARB approved fuels. CR &R desires consistency between CR &R
trucks and CMD trucks so trucks identical to CR &R trucks would most likely be
used inside the District.
Mr. Ronnenberg acknowledged that a written request to the Board is required to
implement the above changes. The Board of Directors complimented Mr. Ronnenberg
and Mr. Otting on their presentation and added the Board looks forward to moving
ahead with the proposed improvements.
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Protecting our community's heafth by proT4ding sof d waste and sewer coffection services.
costamesasanitarydistrict. org
e Costa Mesa Sanitary District
t Minutes of Special Meeting Held March 29, 2004
• II. Public Comments
L'
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There were no public comments made.
President Schafer adjourned the meeting at 7:30 p.m.
Secretary
President
1totecting our community's health by providing solid waste and sewer collection services.
costamesasanitarydistrict. org
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