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Agenda Packets - Board - 2004-03-110 C �S�,SRFtIPg�9 T h�n me aoJoa � � s o _mA Sa Costa Mesa an -A I ... an Independent Special District `y�'Ofla'�p AGENDA Arlene Schafer President Greg Woodside Vice President Art Perry Director rJ � _ a � AltNlV P3t3Y `l+ Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to +three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). • Regular Meeting - Thursday, March 11, 2004 RECOMMENDED ACTION I. CALL TO ORDER — 6:00 p.m. — Conference Room 1A - Costa Mesa City Hall II. PLEDGE OF ALLEGIANCE — Director Perry III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will,be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — February 9, 2004 • 2. Regular Meeting — February 12, 2004 3. Special Meeting — February 23, 2004 ftotecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydistrict. org Costa Mesa Sa-n7tarS District March 11, 2004 AGENDA Page 2 RECOMMENDED ACTION Manager's Reports 4. Refunds Approve 5. Occupancy Report and payment to Costa Mesa Disposal — February 2004 Approve 6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8 Financial Report as of February 29, 2004 Accept Report 9. Report of Monies on Deposit as of February 29, 2004 Receive and File 10. Warrant Register for March 2004 in the amount of $653,912.59 Approve Payment 11. Directors' Compensation and Reimbursement of Expenses for the Ratify Expenses 10 Month of February 2004 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR--------------------------------------- - - - - -- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports B. CMSD Strategic Plan 1. Year 2003/2004 Action Items 2. Separation of Administrative Staff from City C. Recycling Reports 1. Waste Diversion Report — February 2004 D. Contract Payment to CR Transfer for recycling • services and disposal Consider Receive and File Consider Follow Up Action to 3/8/04 Special Meeting Receive and File 1. Payment for February 2004 Services Approve Subject to Verification of Diversion Report by Staff Protecting our community's health by providing solid waste and sewer collection senvices. costamesasanitarydistrict. orb Costa Mesa SG(nit ar-Y District AGENDA l�J IX. X. rX 0 L I G H 3- �s - pm*"//O�)o - .3 - 9 �- �@&ZV4//ffo Costa Mesa Disposal Request or Fully -Au mated Service and Presentation of Master Plan �i � M, City of Costa Mesa /CMSD /MCWD Liaison Meeting Closed Session with Real Property Negotiators Pursuant to Government Code Section 54956.8: Property: 628 W. 19th Street, Costa Mesa, California Agency Negotiators May Include: Arlene Schafer, Jim Ferryman, Rob Hamers, Tom Fauth, Joan Revak Negotiating Parties: Cheong Lee Family LLC Under Negotiation: Price and Terms of Purchase March 11, 2004 Page 3 RECOMMENDED ACTION 'M M:eting_Schecl.uled Reschedule Meeting r 7OG '70 T30 0 Property: 1914 Meyer Place, Costa Mesa, California Agency Negotiators May Include: Arlene Schafer, Jim Ferryman, Dolt Rob Hamers, Tom Fauth, Joan Revakii Negotiating Parties: Gene LaBlanc�, Under Negotiation: Price and Terms of Purchase 4 - -/ Recycling Committee — Tuesday, March 9, 2004 — 9:00 a.m., CR -1A Q (Directors Worthington and Perry) 1. Strategic Planning 2003 -2004 - Public Outreach — Classroom Recycling Projects 2. 2003 School Telephone Book Recycling Program 3. Greeting Card Recycling Program ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) l41 ac 1. General Update TREASURER'S REPORTS Consider Report on Presentations Accept Report Verbal Report from Manager and Attorney ATTORNEY'S REPORTS ��F_ 41 A. 433 Walnut Place — Agreement with Property Owner L�,A (�,�'� Consider 7y/._Ar� cmyv .,&, -4 jva,4tt,� I I �u com/10.1 4'� Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydiistric t. org Costa mesa SaY1.7ta -t, N District March 11, 2004 AGENDA Page 4 r RECOMMENDED ACTION XII. LOCAL MEETINGS A. Orange County Sanitation District (OCSD) 44447#�r AjVwl. 1. Regular Me in February 25, 2004 (Director Ferryman) Accept Report lb B. Independent Sp ial Districts of Orange County (ISDOC) aq -a°��• 4A16N zz 1. Membership Duel for 20 4 -2005 in the am Approve Payment C. Local Agency Formation Commission (LAFCO) � o suede '� D. California Special Districts Association (CSDA) Accept Report XIII. OLD BUSINESS XIV XV �1 • NEW BUSINESS ORAL COMMUNICATIONS AND DIRECTOR COMMENTS ADJOURNMENT Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistric t. org COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING FEBRUARY 9, 2004 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Arlene Schafer Staff Present: Rob Hamers, Tom Fauth, Joan Revak Director Worthington called the meeting to order at 9:00 a. m. STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS ® Director Worthington reported a presentation at Killybrooke School was cancelled. A presentation is scheduled for February 23, 2004 at Adams Elementary School. C COSTAMAZING - DISTRICT PARTICIPATION Ms. Revak reported the CostaMazing event went very well. Pepper Tree packets, District brochures, promotional materials and videotapes were distributed at the District's booth. Representing the District at the event were Directors Woodside, Perry and Ferryman as well as Staff members Rob Hamers, Tom Fauth, Joan Revak and Denise Gilbert. 2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Ms.. Revak presented the final report on the 2003 School Telephone Book Recycling Program. It was another successful year in the program with a total of 16,155 books (32.31 tons) collected. Kline school won for the elementary category, TeWinkle won for middle school, and Estancia won again for the high school competition. A total of $10,239 will be distributed to the schools. Ms. Revak reported a total of 125,000 books (250 tons) have been collected since the inception of the program in 1996 with schools receiving awards from the District totaling $71,000. omecting our community s health 6y providing soCud waste and sewer collection services. costamesasanitarydutrict. org ��5 SANIt�R�O� Costa Mesa Sanitary District y�,mo Minutes of Recycling Committee Meeting ' Y February 9, 2004 Page 2 • 04PORA'��,9 2003 CHRISTMAS TREE RECYCLING PROGRAM Ms. Revak presented a final report on the 2003 Christmas Tree Recycling Program, reporting that 9,126 trees (118.63 tons) were collected for recycling.. The City of Costa Mesa reimbursement request totaled $5,913.70. RECYCLING DRY CELL BATTERIES Director Worthington reported CR Transfer currently separates batteries from the trash with their magnetic system. Since a large percentage of batteries are currently being removed from the waste stream, Costa Mesa Sanitary District will not pursue a program at this time. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 9:57 a.m. Secretary • President P-.� Protecting our community's heafth 6y prong solid waste and sewer collection services. costamesasanitarydfistrict. org COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 12, 2004 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on February 12, 2004, at 6:00 p.m. in Room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Ferryman led the Pledge of Allegiance INVOCATION . Director Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Bobby Young, Finance; Ron Shef, District Ordinance Enforcement Officer; Debbie Bjornson, Permit Processing Specialist; Denise Gilbert, Permit Processing Specialist OTHERS PRESENT: None . ............................... CONSENT CALENDAR .............................. Ms. Revak reported an addition to the expense reimbursement report for Directors. Director Perry attended a meeting on January 28, 2004 at the Orange County Sanitation District. +�S *SANIt��,N COSTA MESA SANITARY DISTRICT .' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s a FEBRUARY 12, 2004 PAGE 2 Director Worthington suggested directing Staff to modify the expense report to provide room to document all the activities each Director participates in on the District's behalf, not just items where a stipend is received. Director Ferryman motioned to approve the Consent Calendar as corrected. Director Woodside seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting of Committee Meeting, January 6, 2004, were approved as distributed. January 6, 2004 Minutes of Investment The Minutes of the Investment Oversight Committee Oversight Committee Meeting of January 8, 2004, were approved as Meeting, distributed. January 8, 2004 Minutes of Regular The Minutes of the Regular Meeting of January 8, Meeting, 2004, were approved as distributed. January 8, 2004 Minutes of Special The Minutes of the Special Meeting of January 15, Meeting, 2004, were approved as distributed. January 15, 2004 MANAGER'S REPORTS Refunds In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Refund request by Refund to: Mark Michael Severns Mark Michael Severns Parcel Address: 201 E. 16th Street of $1,557.02 Assessor's Parcel Number: 425 - 334 -04 Trash Refund: $1,557.02 Number of Units on Parcel: 4 Reason for Request: Owner using private trash service Refund for years: 2002/2003, 2003/2004 • +�y'y "Nry,,��o COSTA MESA SANITARY DISTRICT s ^=' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING =s FEBRUARY 12, 2004 �roNARa` PAGE 3 Occupancy Report and The Revised Trash Occupancy Count documented no Payment of $181,890.29 increase or decrease for the occupancy report for solid to Costa Mesa Disposal — waste collection as of February 1, 2004. Therefore, the February 2004 total for February is 21,077. Board directed Staff to prepare a warrant for $181,890.29 to Costa Mesa Disposal on March 1, 2004, for payment for February trash collection based on the February count of 21,077. Monthly Spill Report to The Monthly Spill Report to the Regional Water Quality Regional Water Quality Control Board (RWQCB) for January 2004 was Control Board (RWQCB) accepted as submitted. ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of January 31, 2004 Report of Monies on Deposit as of January 31, 2004 The Project Status Report dated February 2004, was accepted as submitted. . The Financial Report as of January 31, 2004, was accepted as submitted. The Report of Monies on Deposit as of January 31, 2004, was received and filed. Warrant 2004 -08 for Warrant Resolution #CMSD 2004 -08 was approved, February 2004 in the authorizing the President and Secretary to sign the amount of $664,376.43 warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $664,376.43. Directors Expenses for the Director Expenses for the Month of January 2004 were Month of January 2004 ratified as follows: Director Ferryman: $510.00 Director Perry: $1020.00 President Schafer: $1020.00 + $63.98 Vice President Woodside: $680.00 Director Worthington: $1020.00 + $135.61 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING "s a FEBRUARY 12, 2004 PAGE 4 .......................... END OF CONSENT CALENDAR ......................... WRITTEN COMMUNICATIONS Ms. Revak reported Director Worthington and Mr. Fauth received a letter from Mr. Guy Erskine, Newport-Mesa Unified School District, dated January 16, 2004, thanking them for the vermicomposting presentation at Rea Elementary School. The package contained letters individually written by all Nature Center students. A representative letter was provided to the Board. PUBLIC COMMENTS There were no public comments made, no public in attendance. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers resented a memorandum providing the scavenging statistics for p P January 2004 as follows: I nr_ntinn Calls for Service Cite /Arrest Area 1 0 0 Area II 1 0 Area III 3 0 Area IV 0 0 TOTAL 4 0 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five - week period beginning December 22, 2003 and ending January 25, 2004. Mr. Shefs summary report contained the following information: • 25 flyers given to residents and 5 containers oversprayed and ID tagged. • Visited two multifamily dwelling sites — one to ascertain feasibility of CMSD standardized containers and the other to determine whereabouts of existing CMSD standardized containers from the complex slated for demolition. Letters being generated and sent to residents with two or more courtesy notices to serve as a final notification prior to issuance of citation. 0-mik-, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING V FEBRUARY 12, 2004 0 '� PAGE 5 CMSD STRATEGIC PLAN YEAR 2004/2004 ACTION ITEMS Mr. Hamers presented the 2003/2004 Strategic Planning Action Items. SEPARATION OF ADMINISTRATIVE STAFF FROM CITY Mr. Hamers reported a special meeting is scheduled for February 23, 2004 at 6:00 p.m. and confirmed attendance. Director Woodside motioned to receive and file the Strategic Plan. Director Perry seconded. Motion carried 5 -0. RECYCLING REPORTS WASTE DIVERSION REPORT - JANUARY 2004 The Waste Diversion Report for January showing a diversion rate of 50.11 was presented to the Board. Director Ferryman motioned to receive and file the Waste Diversion Reports for January. Director Woodside seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR JANUARY 2004 SERVICES Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of January 2004, in the amount of $163,965.36. Director Woodside seconded. Motion carried 5 -0. COSTA MESA DISPOSAL REQUEST FOR FULLY - AUTOMATED SERVICE AND PRESENTATION OF MASTER PLAN Mr. Hamers reported he received a letter from CR & R proposing fully- automated service. Mr. Hamers suggested a special meeting to discuss the proposal and Master Plan. A special meeting was set for Monday, March 29, 2004 at 6:00 p.m. ("'.' MIl��Q COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 12, 2004 IV PAGE 6 PURCHASE OF ADDITIONAL STANDARDIZED CONTAINERS Mr. Fauth discussed the purchase of additional standardized containers. The existing inventory is nearly depleted and requires replenishment to service the needs of residents. Mr. Fauth recommended the purchase of 300 90- gallon units and 300 60- gallon units. The cost will be $31,581. Discussion was held regarding the future charge to residents for additional containers. Mr. Fauth reported new developers are being charged for containers. The Board requested an accounting of fees paid by developers for new containers. Mr. Hamers recommended that, as part of the Master Plan, the variable rate structure that will be discussed by Costa Mesa Disposal is one of the steps that needs to be taken. Director Ferryman suggested discussion regarding residents upgrading to larger sized containers. Director Ferryman motioned to approve the purchase of additional standardized containers, not to exceed $31,581. Director Woodside seconded. Motion carried 5 -0. CITY OF COSTA MESA/CMSD /MCWD LIAISON MEETING Mr. Hamers reported the liaison meeting with the City of Costa Mesa, Costa Mesa Sanitary District, and MCWD has been cancelled numerous times recently. Significant staff time is involved in setting up the meetings. President Schafer suggested setting the meetings with the understanding that the meeting will be held, even if some participants cannot attend. CLOSED SESSION WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 PROPERTY: 628 W. 19th Street, Costa Mesa, California AGENCY NEGOTIATORS MAY INCLUDE: Arlene Schafer, Jim Ferryman, Rob Hamers, Tom Fauth, Alan Burns, Joan Revak, and Mark Puckett NEGOTIATING PARTIES: Cheong Lee Family LLC UNDER NEGOTIATION: Price and Terms of Purchase Mr. Burns suggested the topic be moved to the end of the meeting. • • Director Ferryman motioned to move the closed session to the end of the meeting. . Director Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 12, 2004 • PAGE 7 RECYCLING COMMITTEE - MONDAY, FEBRUARY 9, 2004 - 9:00 A.M., CR -5A DIRECTORS WORTHINGTON AND PRESIDENT SCHAFER STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS Director Worthington reported a presentation at Killybrooke School was cancelled. Director Worthington hopes to schedule additional presentations for the year. COSTAMAZING - DISTRICT PARTICIPATION Ms. Revak reported the CostaMazing event went very well. Pepper Tree packets and videotapes were distributed at the event. Ms. Revak gave some Pepper Tree packets to the Historical Society. 2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the 2003 School Telephone Book Recycling Program has ended with another successful collection. A total of 16,155 books (32.31 tons) were collected. Kline school won for the elementary category, TeWinkle won for middle school, and Estancia won again for the high school competition. A total of $10,239 will be distributed to the schools. There has been a total of 125,000 books, (250 tons) collected since the inception of the program in 1996 with schools receiving a total of $71,000. 2003 CHRISTMAS TREE RECYCLING PROGRAM Director Worthington reported the 2003 Christmas Tree Recycling Program recycled 9,126 trees (118.63 tons). The City of Costa Mesa reimbursement request totaled $5,913.70. RECYCLING DRY CELL BATTERIES Director Worthington reported CR Transfer currently separates batteries from the trash with their magnetic system. Since a large percentage of batteries are currently being removed from the waste stream, Costa Mesa Sanitary District will not pursue a program at this time. • COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING I% FEBRUARY 12, 2004 PAGE 8 ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) GENERAL UPDATE Mr. Hamers provided a brief report on the current status. Mr. Burns reported the model grease ordinance is nearly ready for distribution. RECONSTRUCTION OF 19TH STREET SEWER MAIN DEPOSIT OF A MAXIMUM OF $20,000 TO CITY OF COSTA MESA FOR INCLUSION OF WORK WITH CITY PROJECT Mr. Hamers reported the City of Costa Mesa requested and was given a set of construction plans to lower the sewer line at 191h Street west of Anaheim Avenue to avoid interference with a new storm drain line the City is designing on Anaheim Avenue. Director Perry motioned to ratify the work done by the District Engineer in preparation of the construction plans for the City and approve a deposit to the City of Costa Mesa for inclusion of work with City project, not to exceed $20,000. Deposit to be held until the City delay has been resolved. Director Ferryman seconded. Motion carried 5 -0. PROGRESS REPORT — PROJECT #101 WESTSIDE PUMPING STATION ABANDONMENT Mr. Hamers provided an update as requested by Director Woodside at the January 2004 regular meeting. The project goal is to abandon six Westside Costa Mesa Sanitary District pumping stations. The project was reprioritized by OCSD due to the bankruptcy and change in management personnel. Director Ferryman spoke to OCSD Manager, Blake Anderson, and received a commitment to reconsider the project. District Staff met with OCSD Staff on two occasions to discuss the improvement. The current estimate of cost to OCSD is $2 million. Both OCSD and the Costa Mesa Sanitary District are exchanging sewer plans and atlas sheets to further study the College Pump Station. After completion of their independent work, the two Staffs will meet again to discuss both projects and come closer to a staff recommendation for each agency. • C • • +�S'yAXIlA., ' • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING - a FEBRUARY 12, 2004 �rouri°`� PAGE 9 Director Woodside motioned to accept the report. Director Perry seconded. Motion carried 5 -0. TREASURER'S REPORTS STATE BUDGET UPDATE Mr. Puckett provided an update on the State Budget and it's potential impact on the Costa Mesa Sanitary District. Mr. Puckett provided a number of handouts to the Board and will provide additional reports as more information is gathered. ATTORNEY'S REPORTS 433 WALNUT PLACE AGREEMENT — AGREEMENT WITH PROPERTY OWNER Mr. Burns reported no agreement was reached regarding the indemnification of the District. Mr. Burns reported it would not be in the District's best interest to agree to the terms the property owner is requesting. Director Perry directed Mr. Burns and Mr. Hamers to reconfirm the District's position regarding the 433 Walnut Place Agreement and to respond as deemed proper for protection of the District. Director Woodside seconded. Motion carried 5 -0. RESOLUTION NO. 2004 -679 ORDERING THAT PUBLICATION OF ORDINANCE NO. 44 AMENDING THE DISTRICT'S OPERATIONS CODE WITH RESPECT TO SEWER AND TRASH CHARGE EXEMPTIONS AND REFUNDS HAS OCCURRED Mr. Burns introduced Resolution No. 2004 -679, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 44 AMENDING THE DISTRICT'S OPERATIONS CODE WITH RESPECT TO SEWER AND TRASH CHARGE EXEMPTIONS AND REFUNDS HAS OCCURRED. Director Woodside motioned to adopt Resolution No. 2004 -679. Director Ferryman seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT s ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 'pro" "no`,s FEBRUARY 12, 2004 PAGE 10 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING — JANUARY 28, 2004 (DIRECTOR FERRYMAN Director Ferryman attended the January 28, 2004 meeting and reported the following: • Recommendation requested regarding undercharging /overcharging • Director Ferryman went to Washington D.C. with Jim Silva to ask the Congressional Delegation to request $10 million for secondary treatment facilities • Picture of Costa Mesa town center skyline presented to Congressman Dana Rohrabacher SANTA ANA RIVER FLOOD PROTECTION AGENCY MEETING — JANUARY 22, 2004 • Director Perry and Director Ferryman attended the January 22, 2004 Santa Ana River Flood Protection Agency and reported they discussed funding for the Prado Dam. Director Ferryman distributed photographs of the completion to date. Director Ferryman stated the project required $25 million and only $18 million was received. Additional funds were borrowed from other projects, but there isn't enough to continue the project for the entire year. Director Ferryman projected the project has an additional 3 months of funding. Director Ferryman reported they discussed Prado Dam funding while in Washington D.C. and stated no one wants to see the project stop. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer reported the Executive Board meeting was held on February 3, 2004, and they discussed the following: • CSDA update • Legislation in Sacramento involving Special Districts • General ISDOC meeting will be April 29, 2004 • Ken Lee from LAFCO will make an update presentation on MSR's • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING - FEBRUARY 12, 2004 PAGE 11 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the February 11, 2004, LAFCO meeting and reported they will discuss the following: • Dana Smith resignation • Search for new Executive Officer • Bob Aldrich interim Executive Officer CHAMBER OF COMMERCE MEMBERSHIP INVESTMENT FOR 04/01/04 TO 04/01/05 IN THE AMOUNT OF $380 Director Woodside motioned to pay membership fees to the Costa Mesa Chamber of Commerce in the amount of $380. Director Perry seconded. Motion carried 5 -0. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer reported her recent involvement with CSDA has occurred via e- mail. President Schafer provided a list of legislative bills for the Board's perusal. A conference call is scheduled for Friday, February 13, 2004 for CSDA board members. President Schafer reported receiving a thank you letter from Catherine Smith, Executive Director, California Special Districts Association, for the $250 financial contribution to assist in offsetting the costs associated with formulating, drafting, and research efforts for a statewide ballot initiative. SPECIAL DISTRICT GOVERNANCE ACADEMY President Schafer introduced the brochure for the upcoming Special District Governance Academy. Discussion was held regarding attendance. Director Worthington requested Ms. Revak check which sessions he has attended to date. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) CONFERENCE - JANUARY 21 -24, 2004 IN PALM SPRINGS ATTENDED BY PRESIDENT SCHAFER AND DIRECTOR WORTHINGTON President Schafer and Director Worthington attended the CASA conference in Palm Springs, January 21 -24, 2004, at the Hilton Palm Springs Hotel. Director COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 12, 2004 PAGE 12 • Worthington reported the meeting was very informative and was impressed with how much information could be gathered from the organization. MEMBERSHIP IN CASA Mr. Puckett suggested inquiring as to the term the membership covers and requesting prorating of dues, if applicable. Ms. Revak will inquire. Director Woodside motioned to approve membership in California Association of Sanitation Agencies (CASA) in the amount not to exceed $2,870.77, with memo written by Staff to inquire about prorating the dues. Director Ferryman seconded. Motion carried 5 -0. Director Worthington reported the next meeting will be in May in Squaw Valley and the final for the year in August in Monterey. OLD BUSINESS Mr. Fauth reported on the citation issued to 174 The Masters Circle for resistance to comply with Costa Mesa Sanitary District trash collection ordinances. The arraignment has been postponed to March 4, 2004. Mr. Burns reported a deputy district attorney , has been assigned to the case. NEW BUSINESS There was no new business discussed. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS There were no oral communications. President Schafer convened the meeting to Closed Session at 7:54 p.m. r1 COSTA MESA SANITARY DISTRICT s $ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 12, 2004 PAGE 13 CLOSED SESSION CLOSED SESSION WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 PROPERTY: 628 W. 19th Street, Costa Mesa, California AGENCY NEGOTIATORS INCLUDE: Arlene Schafer, Jim Ferryman, Rob Hamers, Tom Fauth, Alan Burns, Joan Revak, and Mark Puckett NEGOTIATING PARTIES: Cheong Lee Family LLC UNDER NEGOTIATION: Price and Terms of Purchase The meeting reconvened at 9:03 p.m. The team was given authority to negotiate. ADJOURNMENT At 9:05 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT V � y f . yC�4PORK��`9 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING FEBRUARY 23, 2004 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on February 23, 2004 at 6:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, James Ferryman, Arthur Perry Dan Worthington Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Joan Revak, Clerk of the District; Alan Burns, Legal Counsel; Marc Puckett, District Treasurer; Bobby Young, Accounting Supervisor Others Present: Donald E. Gregg, Curtis & Associates Commercial & Residential Real Estate Services, 3187 Airway Avenue, Suite F, Costa Mesa Public Comments There were no public comments made. II. City's Response to the District's Draft City /District Agreement A response from the City of Costa Mesa was not received. Mr. Puckett advised that the City Manager, City Attorney, Public Services Director and himself have a meeting scheduled for Wednesday, February 25, 2004. CLOSED SESSION President Schafer adjourned the meeting to closed session at 6:10 p.m. III. Closed Session with Real Property Negotiators Pursuant to Government Code Section 54956.8 President Schafer returned to the Special Meeting at 7:11 p.m. Agency negotiators were given authority to negotiate for the properties at 628 W. 19th Street and 1914 Meyer Place, Costa Mesa, CA. Costa Mesa Sanitary District Page 2 Minutes of Special Meeting Held February 23, 2004 IV. Consider Approval in Concept of Proposed CMSD Benefit Package • Mr. Fauth summarized activities, documents and benefits prepared by Staff to assist in transition to a new facility and operations independent of the City of Costa Mesa. The Board of Directors discussed the proposed CMSD benefit package. V. Consider Employment Issues A. Treasurer's Analysis of Cost of City Services as Described in City's Proposal to Provide Technical Support Services (Finance and Field Crews) Mr. Puckett provided a revised contractual services proposal dated February 20,2004. The Board of Directors accepted the report. B. CLOSED SESSION President Schafer adjourned the meeting to closed session at 8:32 p.m. Pursuant to Government Code Section 54957.6 to review outside contractor rates and to give authority to its labor negotiator, the District Manager, to negotiate with the District Treasurer, Assistant Manager, District Clerk, Permit Processing Specialists and Field Crew Members. 2. To consider parameters of employer /employee relations for purposes of negotiation with respect to the above prospective employees and to discuss its position with the District's labor negotiator, the District Manager. President Schafer returned to the Special Meeting at 9:39 p.m. No action was taken at the closed session. President Schafer adjourned the meeting at 9:40 p.m. Secretary President • Protecting our community's health 6y providting solid waste and sewer coQection semi=. costamesasanitarydi trict org • Costa Mesa Sanitary District PROJECT STATUS REPORT March 2004 Project 1112100 -101 West Side Pumping Station Abandonment Study District Staff has met with OCSD and CNB Staff to review the project on a number of occasions. CMSD Staff has requested OCSD Staff to consider an OCSD commitment of approximately $2 million to make possible the desired option. Project 1112100 -129 Bristol Street Pumping Station The County of Orange plans on widening Irvine Avenue, which will cause relocation of the CMSD Tustin Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency and the Sanitary District is preparing a new three party agreement reflecting these findings. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase II) Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. A reminder letter was sent to the O.C. Fairgrounds to continue consideration of the easements. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors has been completed in seven pumping stations. Four other stations will have heat and moisture sensors when new pumps are installed when the old pumps reach their life expectancy. Project 1112100 -159 Televising_ Sewer Lines Program Years 98 -99, 99 -2000 The Back Bay Gardens area consisting of Rue De Cannes, Napoli Way, Monaco Terrace, etc. was televised in September 2003 and a small segment of main line replaced. Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and Odors The District retested the Ennix � enz me bacteria in the W. 19`h Street sewer enzyme/ where grease accumulates from all the restaurants. The results were submitted for inclusion in the countywide grease control study. Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main The project is on hold due to revitalization of the West Side Pumping Station abandonment. Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The design phase is continuing. Project 1112100 -167 Emerson Street Sewer Relocation The design phase is continuing. Project 1112100 -168 Tustin Pumping Station Remodel or Relocation The design phase is on hold until the County of Orange continues with the Irvine Avenue � P tY g widening project. Project 1112100 -169 Telemetry System Upgrade The system is checked monthly in accordance with the service agreement with the consultant. Project 1112100 -172 Waste Discharge Requirements O�MR -Part I The Board approved a consultant agreement at the July 2003 regular meeting to begin an analysis of how fats, oils, and grease (FOG) from restaurants in the District is causing "hot spots ", backups, and sanitary sewer overflows (SSO's). The project is approximately 60% complete. 1 • ACCOUNT NAME Current Assets: Cash and Investments Accounts Receivable Returned Taxes Receivable Interest Receivable Solid Waste Receivable Liquid Waste Receivable Grant Receivable Due From Other Governments Prepaid items(Insurance) Total Current Assets Property, Plant & Equip: Property Rights Buildings and Structures Subsurface Lines Other Equipment Construction in Progress Total Prop., Plant, & Equip. Acc. Depreciation Net Property, Plant & Equip Total Assets Liab. and District Equity Current Liabilities: Accounts Payable 11 Tax Payables Payables D Development Deposits Sales and Use Tax Payable Community Services Donations Due to City of Costa Mesa Due to Other Governments CMSD Trash Container Lease Payable Unallocated Interest Deferred Revenue Total Current Liabilities District Equity: Contributed Capital Res for Trash Assessment Rfnd Reserved for Capital Outlay Unreserved Current Earnings Total Retained Earnings Total District Equity Total Liab. & Dist. Equity is 1,680,599.09 7,697,443.23 210,888.82 2,284,058.34 11,872,989.48 11,456,894.32 0.00 COSTA MESA SANITARY DISTRICT 0.00 0.00 4,025.00 BALANCE SHEET 0.00 346,520.00 0.00 0.00 AS OF FEBRUARY 29, 2004 346,520.00 0.00 19,597,725.50 0.00 SEWER FACILITIES ACTUAL TOTALS 2,291,359.65 SOLID WASTE LIQUID WASTE CONSTRUCTION REVOLVING 2,750,084.84 2,796,401.57 FUND FUND FUND FUND Combined Funds Fiscal Year 594 595 5M 593 As of 02/29/04 2002 -2003 1,660,063.19 7,697,335.33 210,888.82 2,284,058.34 11,872,345.68 $11,348,715.85 535.90 0.00 0.00 (10,567,055.06) 535.90 .507.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 107,671.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0-00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 107.90 0.00 0.00 107.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,680,599.09 7,697,443.23 210,888.82 2,284,058.34 11,872,989.48 11,456,894.32 0.00 4,025.00 0.00 0.00 4,025.00 4,025.00 0.00 346,520.00 0.00 0.00 346,520.00 346,520.00 0.00 19,597,725.50 0.00 316,420.90 19,914,146.40 19,914,146.40 2,291,359.65 458,725.19 0.00 0.00 2,750,084.84 2,796,401.57 0.00 521,790.59 0.00 0.00 521,790.59 482,452.67 2,291,359.65 20,928,786.28 0.00 316,420.90 23,536,566.83 23,545,545.64 (146,200.65) (10,844,962.59) 0.00 (26,368.40) (11,017,531.64) (10,567,055.06) 2,145,159.00 10,083,823.69 0.00 290,052.50 12,519,035.19 12,978,490.58 3,825,758.09 17,781,266.92 210,888.82 2,574,110.84 24,392,024.67 $24,435,384.90 42.50 42.50 0.00 0.00 85.00 492,660.64 0.00 (1,432.56) 0.00 0.00 (1,432.56) 2,635.35 31,720.00 0.00 0.00 0.00 31,720.00 0.00 0.00 2,867.00 0.00 0.00 2,867.00 2,867.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 200.00 0.00 0.00 0.00 0.00 0.00 1,000.00 0.00 560,230.07 0.00 0.00 560,230.07 306,675.63 1,934,153.11 0.00 0.00 0.00 1,934,153.11 2,113,529.00 0.00 0.00 0.00 0.00 0.00 22,240.28 0.00 0.00 0.00 0.00 0.00 0.00 1,965,915.61 561,707.01 0.00 0.00 2,527,622.62 2,941,807.90 0.00 4,706,828.65 0.00 0.00 4,706,828.65 4,706,828.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,489,988.82 0.00 - 0.00 5,489,988.82 5,028,765.56 1,876,549.49 6,422,529.34 207,944.89 2,488,837.54 10,995,861.26 11,393,829.77 (16,707.01) 600,213.10 2,943.93 85,273.30 671,723.32 364,153.02 1,859,842.48 17,219,559.91 210,888.82 2,574,110.84 21,864,402.05 21,493,577.00 1,859,842.48 17,219,559.91 210,888.82 2,574,110.84 21,864,402.05 21,493,577.00 3,825,758.09 17,781,266.92 210,888.82 2,574,110.84 24,392,024.67 $24,435,384.90 COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES AS OF FEBRUARY 29, 2004 n SEWER FACILITIES ACTUAL TOTALS • Operating Expenses: SOLID WASTE LIQUID WASTE CONSTRUCTION REVOLVING Combined Funds Fiscal Year Account Name FUND FUND FUND FUND As of 02/29104 2002 -2003 Operating Revenues: 793.43 79320 0.00 0.00 1,586.63 3,225.26 Solid Waste Charges 2,611,823.68 0.00 0.00 0.00 2,611,823.68 4,105,544.21 Liquid Waste Charges 0.00 1,020,919.64 0.00 0.00 1,020,919.64 1,642,254.70 Permits & Inspection Fees 0.00 13,120.00 0.00 53,485.00 66,605.00 72,948.02 O.C.S.D. Fees -CMSD Share 0.00 20,492.63 0.00 0.00 20,492.63 26,838.26 Other Charges for Services 0.00 898.00 0.00 0.00 898.00 15.00 Sale of Maps and Publ. 0.00 14.00 0.00 0.00 14.00 262.20 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 0.00 0.00 0.00 Other Reimbursements 0.00 77,284.00 0.00 0.00 77,284.00 2,955.86 Reimb. Of Mandated costs 0.00 0.00 0.00 0.00 0.00 0.00 Special Assessments 0.00 0.00 0.00 0.00 0.00 0.00 Total Operating Revenues 2,611,823.68 1,132,728.27 0.00 53,485.00 3,798,036.95 5,850,818.25 Operating Expenses: Payroll Expenses: 22,268.29 107,909.11 2,943.93 31,788.30 164,909.63 318,057.99 Salaries & Wages 793.43 79320 0.00 0.00 1,586.63 3,225.26 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 Solid Waste Disposal: 0.00 0.00 0.00 0.00 0.00 0.00 Trash Hauler 1,275,056.64 0.00 0.00 0.00 1,275,056.64 2,136,114.47 Large Item Pick -Up 6,742.19 0.00 0.00 0.00 6,742.19 9,364.35 Contractual Services - General 54,051.46 0.00 0.00 0.00 54,051.46 185,739.32 Contract Code Enforcement 20,374.75 0.00 0.00 0.00 20,374.75 34,712.25 Liquid Waste Disposal: 11,781.00 0.00 0.00 0.00 11,781.00 3,757.00 Sewer Repairs and Maintenance 0.00 5,186.50 0.00 0.00 5,186.50 0.00 Contractual Services - Liquid 0.00 429,446.86 0.00 0.00 429,446.86 906,596.24 Dump Charges: 0.00 0.00 0.00 0.00 0.00 0.00 Recycling and Disposal 1,188,593.03 0.00 0.00 0.00 1,188,593.03 1,927,050.39 General & Administration: 0.00 0.00 0.00 0.00 0.00 0.00 Transcription Services 924.57 2,773.68 0.00 0.00 3,698.25 6,370.50 Board Member Fees 10,375.40 10,386.20 0.00 0.00 20,761.60 42,269.50 Election Expense 0.00 0.00 0.00 0.00 0.00 24,805.84 General Liability 12,203.50 36,610.56 0.00 0.00 48,814.06 0.00 Public Info /Edu & Com Prom 1,050.84 4,325.52 0.00 0.00 5,376.36 6,286 Manager /Engineer 15,855.00 110,540.00 0.00 0.00 126,395.00 224,500.0 Special Program Costs 20,035.84 0.00 0.00 0.00 20,035.84 33,765.28 Attorney 9,357.88 28,073.62 0.00 0.00 37,431.50 40,589.50 Travel & Meetings 1,092.64 2,972.30 0.00 0.00 4,064.94 11,391.07 Professional Organizations -Dues 4,802.38 10,841.44 0.00 0.00 15,643.82 15,745.82 Photocopy Supplies 0.00 557.07 0.00 0.00 557.07 116.26 Multimedia Prom /Subsc & Postage 553.90 1,510.31 0.00 0.00 2,064.21 5,597.29 Auditing Services 1,109.50 3,324.50 0.00 0.00 4,434.00 3,794.00 Professional Services 3,500.00 3,500.00 0.00 0.00 7,000.00 12,000.00 Office Equipment 0.00 0.00 0.00 0.00 0.00 0.00 Strategic Planning 0.00 0.00 0.00 0.00 0.00 5,281.12 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 Total Operating Expenses 2,626,472.95 650,841.76 0.00 0.00 3,277,314.71 5,635,315.12 OPERATING INCOME(LOSS) (14,649.27) 481,886.51 0.00 53,485.00 520,722.24 215,503.13 Nonoperating Revenue (Expenses): Investment Earnings 22,268.29 107,909.11 2,943.93 31,788.30 164,909.63 318,057.99 Taxes 87,184.73 0.00 0.00 0.00 87,184.73 165,347.21 Sewer Permits 0.00 11,660.00 0.00 0.00 11,660.00 11,540.00 Annexation Fees 0.00 0.00 0.00 0.00 0.00 0.00 Excessive Effluent Discharge 0.00 0.00 0.00 0.00 0.00 0.00 ERAF ReimbursementAB1661 0.00 0.00 0.00 0.00 0.00 0.00 Other State Grants 0.00 0.00 0.00 0.00 0.00 0.00 Other Governmental Agencies 0.00 0.00 0.00 0.00 0.00 0.00 New Trash Container Fees 11,781.00 0.00 0.00 0.00 11,781.00 3,757.00 Contributions 25,535.90 0.00 0.00 0.00 25,535.90 30,128.13 Loan Proceeds 0.00 0.00 0.00 0.00 0.00 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 0.00 0.00 0.00 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 0.00 0.00 NonoperatingExpenses - Other (194.91) (1,242.52) 0.00 0.00 (1,437.43) (98,998.44) Lease Payments 0.00 0.00 0.00 0.00 0.00 0.00 Trustee Fees 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services - Other 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service (148,632.75) 0.00 0.00 0.00 (148,632.75) (281,182 Capital Replacement Reserve 0.00 0.00 0.00 0.00 0.00 0.0 Total Nonoperating Rev (Exp) (2,057.74) 118,326.59 2,943.93 31,788.30 151,001.08 148,649.89 NET INCOME (LOSS) (16,707.01) 600,213.10 2,943.93 85,273.30 $671,723.32 $364,153.02 1 STATEMENT OF REVENUES AND EXPENSES. f BUDGET VS ACTUAL SOLID WASTE FUND (594) FOR NINE MONTHS ENDED FEBRUARY 29, 2004 ACCOUNTNAME Operating Revenues: Solid Waste Charges Other Charges for Services Other Reimbursements Orange County Bankruptcy Reimb. Reimbursement -Of Mandated Costs Special Assessments Total Operating Revenues $4,410,970.00 210.00 2,100.00 0.00 5,250.00 1,050.00 VARIANCE: FAVORABLE 2002 -2003 (UNFAVORABLE) ACTUALS $2,611,823.68 (1,799,146.32) $4,105,544.21 0.00 (210.00) 0.00 0.00 (2,100.00) 2,331.55 0.00 0.00 (5,250.00) 0.00 (1,050.00) 0.00 19,580.00 2,611,823.68 (1,807,756.32) 4,107,875.76 Operating Expenses: Solid Waste Disposal: Trash Hauler 2,210,422.00 1,275,056.64 935,365.36 2,136,114.47 Large Item Pick -Up 12,500.00 6,742.19 5,757.81 9,364.35 Contractual Services - General 229,058.00 54,051.46 175,006.54 185,739.32 Contract Code Enforcement 37,028.00 20,374.75 16,653.25 34,712.25 Recycling and Disposal 1,951,115.00 1,188,593.03 762,521.97 1,927,050.39 General & Administration Salaries & Wages 993.00 793.43 199.57 1,612.84 Unemployment 0.00 0.00 0.00 Transcription Services 2,255.00 924.57 1,330.43 2,928.75 Board Member Fees 11,475.00 10,375.40 1,099.60 21,109.75 Election Expense (Legal Notices) 0.00 0.00 0.00 12,402.93 General Liability 12,154.00 12,203.50 (49.50) 0.00 Public Info /Edu & Com prom 4,095.00 1,050.84 3,044.16 2,184.58 Manager/Engineer 10,250.00 15,855.00 (5,605.00) 26,355.00 Special Program Costs 45,500.00 20,035.84 25,464.16 33,765.28 Attorney 12,815.00 9,357.88 3,457.12 19,710.87 • Travel & Meetings 4,095.00 1,092.64 3,002.36 4,626.04 Professional Organizations -Dues 8,663.00 4,802.38 3,860.62 7,172.91 Photocopy Supplies 263.00 0.00 263.00 62.53 Multimedia Prom/Subsc & Postage 2,232.00 553.90 1,678.10 752.69 US Postage Service 131.00 0.00 131.00 0.00 Auditing Services 1,239.00 1,109.50 129.50 948.00 Professional Services - Employment 5,125.00 3,500.00 1,625.00 6,000.00 Strategic Planning 1,355.00 0.00 1,355.00 2,640.56 Depreciation 0.00 0.00 0.00 0.00 Total Operating Expenses 4,562,763.00 2,626,472.95 1,936,290.05 4,435,253.51 OPERATING INCOME(LOSS) (143,183.00) (14,649.27) 128,533.73 (327,377.75) Nonoperating Revenue (Expenses): Investment Earnings 86,100.00 22,268.29 (63,831.71) 51,306.74 Taxes 145,058.00 87,184.73 (57,873.27) 150,275.44 Annexation Fees 525.00 (525.00) 0.00 EFAF Reimbursements 0.00 0.00 0.00 Other State Grants 0.00 0.00 0.00 Other Government Agencies 0.00 0.00 0.00 New Trash Container Fees 25,000.00 11,781.00 (13,219.00) 3,757.00 Contributions 5,250.00 25,535.90 20,285.90 30,128.13 Loan Proceeds 0.00 0.00 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 Gain (Loss)/ Investments 0.00 0.00 0.00 Lease Payment 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other (1,000.00) (194.91) 805.09 (98,817.24) Trustee Fees 0.00 0.00 0.00 Professional Services - Other 0.00 0.00 0.00 Debt Service (281,182.00) (148,632.75) 132,549.25 (281,182.00) Capital Replacement Reserve (25,000.00) 25,000.00 0.00 Total Nonoperating Rev (Exp) (45,249.00) (2,057.74) 43,191.26 (144,531.93) NET INCOME (LOSS) (188,432.00) (16,707.01) 171,724.99 (471,909.68) Operating Expenses: Liquid Waste Disposal Sewer Repairs and Maintenance STATEMENT OF REVENUES AND EXPENSES 5,186.50 36,599.50 0.00 Contractual Services - Liquid BUDGET VS ACTUAL 429,446.86 515,535.14 906,596.24 Contract Code Enforcement LIQUID WASTE FUND(595) 0.00 9,844.00 0.00 General & Administration FOR NINE MONTHS ENDED FEBRUARY 29, 2004 11,660.00 7,985.00 11,540.00 Salaries & Wages 2,946.00 793.20 2,152.80 • Unemployment 0.00 VARIANCE: 0.00 0.00 Transcription Services 6,765.00 FAVORABLE 2002 -2003 ACTUALS 3,441.75 ACCOUNT NAME Operating Revenues: BUDGET ACTUALS (UNFAVORABLEI 10,386.20 24,038.80 21,159.75 Liquid Waste Charges 1,656,776.00 1,020,919.64 (635,856.36) 1,642,254.70 12,402.91 Permits & Inspection Fees 12,600.00 13,120.00 520.00 29,865.52 0.00 O.C.S.D. Fees 11,550.00 20,492.63 8,942.63 26,838.26 4,102.08 Other Charges for Services 105.00 898.00 793.00 15.00 198,145.00 Other Reimbursements 0.00 77,284.00 77,284.00 624.31 20,878.63 Orange County Bankruptcy Reimb. 0.00 0.00 0.00 6,765.03 • Reimbursement -Of Mandated Costs 0.00 0.00 0.00 8,572.91 Sales of Maps 105.00 14.00 (91.00) 262.20 53.73 Special Assessment 1,050.00 (1,050.00) 0.00 4,844.60 Total Operating Revenues 1,682,186.00 1,132,728.27 (549,457.73) 1,699,859.99 2,846.00 Operating Expenses: Liquid Waste Disposal Sewer Repairs and Maintenance 41,786.00 5,186.50 36,599.50 0.00 Contractual Services - Liquid 944,982.00 429,446.86 515,535.14 906,596.24 Contract Code Enforcement 9,844.00 0.00 9,844.00 0.00 General & Administration 3,675.00 11,660.00 7,985.00 11,540.00 Salaries & Wages 2,946.00 793.20 2,152.80 1,612.42 Unemployment 0.00 0.00 0.00 Transcription Services 6,765.00 2,773.68 3,991.32 3,441.75 Board Member Dues 34,425.00 10,386.20 24,038.80 21,159.75 Election Expense 0.00 0.00 0.00 12,402.91 General Liability 36,460.00 36,610.56 (150.56) 0.00 Public Info /Edu & Com Prom 12,285.00 4,325.52 7,959.48 4,102.08 Manager /Engineer 175,398.00 110,540.00 64,858.00 198,145.00 Attorney 38,435.00 28,073.62 10,361.38 20,878.63 Travel & Meetings 12,285.00 2,972.30 9,312.70 6,765.03 • Professional Organizations -Dues 16,958.00 10,841.44 6,116.56 8,572.91 Photocopy Supplies 1,313.00 557.07 755.93 53.73 Multimedia Prom /Subscrip & Post 20,108.00 1,510.31 18,597.69 4,844.60 Auditing Services 3,717.00 3,324.50 392.50 2,846.00 US Postage 394.00 0.00 394.00 0.00 Professional Services - Employment 15,375.00 3,500.00 11,875.00 6,000.00 Office Equipment 0.00 0.00 0.00 0.00 Strategic Planning 5,628.00 0.00 5,628.00 2,640.56 Depreciation 0.00 0.00 0.00 0.00 Total Operating Expenses 1,379,104.00 650,841.76 728,262.24 1,200,061.61 OPERATING INCOME(LOSS) 303,082.00 481,886.51 178,804.51 499,798.38 Nonoperating Revenue (Expenses): Investment Earnings 262,500.00 107,909.11 (154,590.89) 198,491.39 Taxes 0.00 0.00 15,071.77 15,071.77 Sewer Permits 3,675.00 11,660.00 7,985.00 11,540.00 Annexation Fees 0.00 0.00 0.00 Excessive Effluent Discharge 2,100.00 (2,100.00) 0.00 EFAF Reimbursement 0.00 0.00 0.00 Other State Grants 0.00 0.00 0.00 Other Governmental Agencies 0.00 0.00 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 Nonoperating Income - Other 0.00 0.00 0.00 Gain (Loss) on Investments 0.00 0.00 0.00 Nonoperating Expenses - Other (1,076.00) (1,242.52) (166.52) (181.20) Trustee Fees 0.00 0.00 0.00 Professional Services -Other 0.00 0.00 0.00 Capital Replacement Reserve 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 267,199.00 118,326.59 (133,800.64) 224,921.96 NET INCOME (LOSS) 570,281.00 600,213.10 45,003.87 724,720.34 • COSTA MESA SANITARY DISTRICT CONSTRUCTION IN PROGRESS FOR NINE MONTHS ENDED FEBRUARY 29, 2004 • • CUMULATIVE CAPITAL REPLACEMENT RESERVE PRIOR YEARS' CAPITAL BUDGET ENCUMBRANCES ACTUALS EXPENDITURES BALANCE PROJ # CURRENT YEAR PROJECTS 990001 #149 - Sinking FD/ Future Sewer Repic. 100,000.00 0.00 0.00 0.00 100,000.00 990023 #159 - Televising Swr Lines 18,000.00 0.00 5,793.69 0.00 12,206.31 990027 #164- Misc. Swr. Work/ Manhole Adj. 90,000.00 0.00 34,355.38 0.00 55,644.62 990035 #172 -Waste Discharge Req. (WDR) Phase 1 250,000.00 0.00 49,486.20 0.00 200,513.80 990036 #173- SC Plaza Pump Station Force Main Replace 190,000.00 0.00 0.00 0.00 190,000.00 0.00 0.00 Current Year Sub -Total 648,000.00 0.00 89,635.27 0.00 558,364.73 PRIOR YEARS' PROJECTS 990008 #129 - Bristol St. Pump Stn. 131,487.00 0.00 0.00 177,004.91 (45,517.91) 990017 #147 - Update Early Wrn Sys 98,225.41 0.00 0.00 9,681.91 88,543.50 990001 #149 - Sinking Fd /Swr Replm 1,395,805.00 0.00 0.00 0.00 1,395,805.00 990020 #156-- EarthQuake/ Major Emergency Sewer Reco 1,000,000.00 0.00 0.00 0.00 1,000,000.00 990023 #159 - Televising Swr Lines 71,000.00 0.00 0.00 39,635.63 31,364.37 990024 #161 - Constr Water Svc,11 Stns 0.00 0.00 320.47 0.00 (320.47) 990025 #162 -Pilot Prog,Use of Enzymes 60,000.00 0.00 0.00 35,021.26 24,978.74 990027 #164- Misc.Swr Work/Manhole 327,960.00 0.00 0.00 237,483.65 90,476.35 990029 #165 - Rehab. Canyon Pumping Stn(CRR) 240,000.00 0.00 0.00 12,909.50 227,090.50 990030 #166 - Manhole & Pump Stn Coating(CRR) 540,000.00 0.00 1,701.00 12,411.00 525,888.00 990031 #167- Emerson St. Sewer Reloc(CRR) 110,000.00 0.00 0.00 6,950.00 103,050.00 990033 #168 - Tustin Pump station Remodel (Mesa Dr /Irvin 1,140,000.00 0.00 0.00 4,340.00 1,135,660.00 990032 #169 - Telemetry System Upgrade 50,000.00 0.00 0.00 39,610.00 10,390.00 4 #170 - Emergency Response Plan for Pumping Stati 26,600.00 0.00 0.00 0.00 26,600.00 Emergency Capital Replacement Reserve 317,616.01 Total Operating Expenses 5,191,077.41 0.00 2,021.47 575,047.86 4,931,624.09 TOTAL CAP.REPLACEMENT RSRV $5,839,077.41 $0.00 $91,656.74 $575,047.86 $5,489,988.82 •