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Agenda Packets - Board - 2004-02-12• / ®,�a�', �j/'�� /y^�{� p��j' /�,'�p ��pJ� (/�j yJj��gpJ�y o 9�J� Ci�lIs��Ni6 ��lJsi6./;,� c Y Y t a- � Dieu `!-f ... an Independent Special District Arlene Schafer President Greg Woodside Vice President Art Perry Director ]dim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting — Thursday, February 12, 2004 RECOMMENDED ACTION CALL TO ORDER - 6:00 p.m. - Conference Room 1A - Costa Mesa City Hall II. PLEDGE OF ALLEGIANCE - Director Ferryman III. INVOCATION - Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — January 6, 2004 2. Investment Oversight Committee Meeting - January 8, 2004 Protecting our community's heath dy providing solid waste and sewer coffection services. costamesasanitarydstrict.org Costa Mesa Samtavq District February 12, 2004 AGENDA Page 2 RECOMMENDED ACTION 3. Regular Meeting - January 8, 2004 4. Special Meeting - January 15, 2004 Manager's Reports 5. Refunds 6. Occupancy Report and payment to Costa Mesa Disposal - January 2004 7. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Engineer's Reports 8. Project Status Report Treasurer's Reports 9 Financial Report as of January 31, 2004 10 Report of Monies on Deposit as of January 31, 2004 11. Warrant Register for February 2004 in the amount of $664,376.43 12. Directors' Compensation and Reimbursement of Expenses for the Month of January 2004 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR- V1. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports B. CMSD Strategic Plan 1. Year 2003/2004 Action Items Approve Approve Receive and File Receive and File Accept Report Receive and File Approve Payment Ratify Expenses Consider Receive and File 2. Separation of Administrative Staff from City Special Meeting Scheduled • on February 23, 2004 C. Recycling Reports 1. Waste Diversion Report - January 2004 Receive and File Protecting our community's health by providing solid waste and sewer coffection services. costamesasanitarydrstrict.org Costa Mesa Sawtaq District February 12, 2004 AGENDA Page 3 • RECOMMENDED ACTION D. Contract Payment to CR Transfer for recycling services and disposal 1. Payment for January 2004 Services Approve Subject to Verification of Diversion Report by Staff E. Costa Mesa Disposal Request for Fully- Automated Service and Set Special Presentation of Master Plan Meeting Date IFF. Purchase of Additional Standardized Containers Consider G. City of Costa Mesa /CMSD /MCWD Liaison Meeting Verbal Report <f H. Closed Session with Real Property Negotiators Pursuant to Government Code Section 54956.8: Property: 628 W. 19th Street, Costa Mesa, California 40 Agency Negotiators May Include: Arlene Schafer, Jim Ferryman, Rob Harriers, Tom Fauth ® Negotiating Parties: Cheong Lee Family LLC Under Negotiation: Price and Terms of Purchase I. Recycling Committee — Monday, February 9, 2004 — 9:00 a.m., CR -5A Director Worthington and President Schafer 1. Strategic Planning 2003 -2004 - Public Outreach — Classroom Consider Recycling Projects 2. CostaMazing — District Participation Accept Report 3. 2003 School Telephone Book Recycling Program Accept Report 4. 2003 Christmas Tree Recycling Program Accept Report 5. Recycling Dry Cell Batteries Update 1X. ENGINEER'S REPORTS /A. Waste Discharge Requirements (WDR) 1. General Update Verbal Report from Manager and Attorney B. Reconstruction of 19th Street Sewer Main �" C • 1. Deposit of a maximum of $20,000 to City of Costa Mesa for Ratify work by District Inclusion of Work With City Project er and Approeposit 1Trotecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydistrict. org COsta Mesa S,G nitaq DistyjCt February 12, 2004 AGENDA Page 4 ® RFr_nUUF:MnFn ACTION B. Reconstruction of 19`h Street Sewer Main 1. Deposit of a maximum of $20,000 to City of Costa Mesa for Ratify work by District Inclusion of Work With City Project Engineer and Approve Deposit C. Progress Report - Project #101 Westside Pumping Station Accept Report Abandonment I (o q c t S, t X. TREASURER'S REPORTS 10L� °� �?�uf �'""�� C F` P2oq-1�-Cr1' 6 UAT , A. State Budget Update Accept Report XI. ATTORNEY'S REPORTS A. 433 Walnut Place - Agreement with Property Owner Consider B. Resolution No. 2004 -679 Ordering that Publication of Ordinance No. 44 Amending the District's Operations Code with Respect to Sewer and ® Trash Charge Exemptions and Refunds has Occurred XII. LOCAL MEETINGS A. Orange County Sanitation District (OCSD) 1. Regular Meeting - January 28, 2004 (Director Ferryman) B. Independent Special Districts of Orange County (ISDOC) 1. Quarterly Meeting - January 29, 2004 C. Santa Ana River Flood Protection Agency 1. Meeting - January 22, 2004 D. Local Agency Formation Commission (LAFCO) E. Chamber of Commerce e ce 1. Membership Investment for 04/01/04 to 04/01/05 In the amount of $380.00 ® F. California Special Districts Association (CSDA) 1. Special District Governance Academy Adopt Resolution Accept Report Accept Report Accept Report Consider (Approve Pay nt Consider Protecting our community's Fieafth by providing solid waste andsewer coffection services, costamesasani tarydistrict. org Costa Mesa S,CIV_17taq District February 12, 2004 AGENDA Page 5 • RFrnnnnnFtin�n ACTION G. California Association of Sanitation Agencies (CASA) 1. Conference — January 21 -24, 2004 in Palm Springs Accept Report Attended by President Schafer and Director Worthington 2. Membership in CASA Consider XIII. OLD BUSINESS XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • n Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistrict.org COSTA MESA SANITARY DISTRICT. MINUTES OF RECYCLING COMMITTEE MEETING JANUARY 6, 2004 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Greg Woodside Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Bobby Young Director Worthington called the meeting to order at 9:00 a. m. STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported that he and Mr. Fauth will make a vermicomposting presentation at Rea School on January 13, 2004, and additional presentations have been scheduled COSTAMAVNG — DISTRICT PARTICIPATION Ms. Revak presented the finalized packets featuring the Adobe at Estancia Park pepper trees with the peppercorns for distribution at the CostaMazing Fun Run on February 7, 2004. The card features a picture of the Adobe at the Costa Mesa Estancia at 1900 Adams Avenue with history on the Adobe and the peppercorns. The District will host a booth at the park. 2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the 2003 School Telephone Book Recycling Program began on December 1, 2003 and will run to January 12, 2004. Twenty -seven schools are participating. 2003 CHRISTMAS TREE RECYCLING PROGRAM Christmas tree collection began on December 26, 2003. Director Worthington reported the locations selling Christmas trees in Costa Mesa sold out of trees and noted the grocery stores did not sell trees this year which may have contributed to heavy sales at the tree lots. Protecting our community's hw th 6y providing solid waste and sewer coQect ion services costamesasanitarydutrict org +�SANIt� Costa Mesa Sanitary District G Minutes of Recycling Committee Meeting January 6, 2004 Page 2 • �PoRA�, RECYCLING BATTERIES Mr. Fauth and Director Worthington visited a large battery supplier in the City of Costa Mesa with regard to new recycling requirements that will require removal of batteries from the waste stream. Mr. Fauth presented a pilot program outline for the collection and disposal of batteries at ten schools over a two -month period to begin in April. The proposal will be presented to the Board at the January 8, 2004 Regular Meeting. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 9:55 a.m. Secretary President • (Protecting our community's health 6y providing solid waste and sewer coQection services. costamemsanitarydistrict. org `f J1J • J • ' h� p OOG OA i yc0'�PORATE�� COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING JANUARY 8, 2004 CALL TO ORDER The meeting was called to order at 5:30 p.m. by Director Woodside ROLL CALL Committee Members Present: Mr. Rob Hamers, District Manager Director Greg Woodside (rotating committee member) Director Dan Worthington (rotating committee member) Committee Members Absent: None Staff Members Present: Ms. Joan Revak, Clerk of the District Mr. Marc Puckett, Treasurer Mr. Bobby Young, Accounting Supervisor TREASURER'S REPORT FOR THE MONTH AND QUARTER ENDED DECEMBER 31, 2003 NEW BUSINESS OPEN DISCUSSION ADJOURNMENT Approved by: Mr. Puckett presented the Treasurer's Report and discussed the recent investing activity of the District. Discussion followed. CMSD FINANCIAL STATEMENTS Mr. Puckett indicated that this is a standing agenda item and presented the financial statements for detailed discussion if there were questions. Discussion followed. There were no items discussed under open discussion The meeting adjourned at 5:58 p.m. Secretary, Costa Mesa Sanitary District 0 Board of Directors President, Costa Mesa Sanitary District Board of Directors Ej I' 7 LJ 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on January 8, 2004, at 6:00 p.m. in Room 1A of the Civic Center, 77 Fair Drive, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Schafer called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance Director Woodside gave the invocation. Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None. COSTA MESA SANITARY DISTRICT Y MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 PAGE 2 . ............................... CONSENT CALENDAR . ............................... Ms. Revak made a correction to the Minutes of the Regular Board meeting, Treasurer's Report, Investment Policy Revision, Resolution No. 2003 -676. The Resolution should be numbered Resolution No. 2003 -677 and show as follows: Mr. Puckett introduced Resolution No. 2003 -677, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE REVISED 2003 -2004 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE REVISED 2003 -2004 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Director Ferryman motioned to adopt Resolution No. 2003 -677. Director Worthington seconded. Motion carried 5 -0. Ms. Revak also revised the Occupancy Report to reflect an increase of one unit, • not three units and the correct occupancy is 21,077. The dollar figure is correct. Director Perry motioned to approve the Consent Calendar as corrected. Director Worthington seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting, of December 9, 2003, were approved as December 9, 2003 distributed. Minutes of Regular The Minutes of the Regular Meeting of December Meeting, 10, 2003, were approved as distributed. December 10, 2003 MANAGER'S REPORTS Refunds There were no refunds submitted for December 2003. is • • C COSTA MESA SANITARY DISTRICT " MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ;R n JANUARY 8, 2004 PAGE 3 Occupancy Report and The Revised Trash Occupancy Count documented Payment of $181,890.29 an increase of 1 unit for the occupancy report for to Costa Mesa Disposal — solid waste collection as of January 1, 2004. January 2004 Therefore, the total for January is 21,077. Board directed Staff to prepare a warrant for $181,890.29 to Costa Mesa Disposal on February 1, 2004, for payment for January trash collection based on the January count of 21,077. Monthly Spill Report to The . Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for December Control Board (RWQCB) 2003 was accepted as submitted. Safety /Loss Control Meeting — December 16, 2003 ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of December 31, 2003 Report of Monies on Deposit as of December 31, 2003 The Minutes of the Safety /Loss Control Meeting of December 16, 2003, were approved as distributed. The Project Status Report dated January 2004, was accepted as submitted. The Financial Report as of December 31, 2003, was accepted as submitted. The Report of Monies on Deposit as of December 31, 2003, was received and filed. Warrant 2004 -07 for Warrant Resolution #CMSD 2004 -07 was January 2004 in the approved, authorizing the President and Secretary amount of $446,837.36 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $446,837.36. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8 2004 PAGE 4 Directors Expenses for the Director Expenses for the Month of December Month of December 2003 2003 were ratified as follows: Director Ferryman: $340.00 Director Perry: $340.00 President Schafer: $680.00 +$3.60 Vice President Woodside: $170.00 Director Worthington: $850.00 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS President Schafer presented the holiday card received from the children and staff at St. Jude's Ranch. The card was received and filed. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for December as follows: nra +inn Callc fnr RP_t'vica Cite /Arrest Area 1 0 4 Area II 0 0 Area III 1 2 Area IV 0 0 TOTAL 1 6 l� L..J is COSTA MESA SANITARY DISTRICT v° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 PAGE 5 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning November 24, 2003 and ending December 21, 2003. Mr. Shefs summary report contained the following information: • 30 flyers given to residents and 4 containers oversprayed and ID tagged. • Distribution of Christmas tree flyers. Checked telephone book recycling dumpsters Mr. Hamers reported the transition to full automation will be discussed with Mr. David Ronnenberg, CR &R, Incorporated, and information provided to the Board at the February regular meeting. CMSD STRATEGIC PLAN YEAR 2003/2004 ACTION ITEMS Mr. Hamers presented the 2003/2004 Strategic Planning Action Items. 0 SEPARATION OF ADMINISTRATIVE STAFF FROM CITY Mr. Hamers reported a special meeting is scheduled for January 15, 2004 at 4:00 p.m. Mr. Puckett provided a tentative proposal for the City to provide technical support services to the Costa Mesa Sanitary District. The proposal is based on 2003/2004 data and will be updated with 2004/2005 data when available. Discussion was held on the tentative proposal. RECYCLING REPORTS WASTE DIVERSION REPORT - DECEMBER 2003 ,The Waste Diversion Report for December showing a diversion rate of 50.07, was presented to the Board. Director Ferryman motioned to receive and file the Waste Diversion Reports for December. Director Perry seconded. Motion carried 5 -0. • --ii, 4 COSTA MESA SANI.TARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 PAGE 6 • CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR DECEMBER 2003 SERVICES Director Woodside motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of December 2003, in the amount of $168,432.68. Director Perry seconded. Motion carried 5 -0. CURBSIDE HHW COLLECTION Mr. Fauth provided an analysis of Curbside HHW collection costs. RECYCLING COMMITTEE - TUESDAY, JANUARY 6, 2004, 9:00 A.M., DIRECTORS WORTHINGTON AND WOODSIDE STRATEGIC PLANNING 2004 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS Director Worthington reported he will attend a vermicomposting presentation next week at an elementary school. Additional presentations are scheduled for 6th grade classes in the near future. • COSTAMAZING - DISTRICT PARTICIPATION Ms. Revak presented the finalized peppercorn packets to the Board. The packets will be distributed at the February 7, 2004 CostaMazing event. Mr. Hamers suggested the peppercorn packets be given to the Costa Mesa Historical Society and City Council as well as distributed at the CostaMazing event. Director Worthington contacted a Register reporter who had previously done a story on the Diego Sepulveda Estancia adobe to discuss the history of the Pepper trees. 2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the 2003 School Telephone Book Recycling Program began on December 1, 2003. There are 27 schools collecting the telephone books. Ms. Revak reported the telephone books were not delivered on schedule, resulting in a slow start to the collection program. The program will be extended a few weeks to compensate for the late delivery of the telephone books. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY g 2004 PAGE 7 2003 CHRISTMAS TREE RECYCLING PROGRAM Director Worthington reported the 2003 Christmas Tree Recycling Program began on December 26, 2003 and ran to January 3, 2004. Director Worthington reported the locations selling Christmas trees in Costa Mesa sold out of trees. Director Worthington noted the grocery stores did not provide Christmas trees this year and that may have contributed to the decline of sales at the existing tree lots. RECYCLING BATTERIES Director Worthington reported going to a large battery supplier in the City of Costa Mesa and inquiring as to their knowledge of the upcoming recycling requirements. Director Worthington expressed surprise to learn the president of the organization had just learned of the requirements from the Orange County Register newspaper article and there was no discussion in the industry prior to the article. Director Worthington suggested the District modify a 35- gallon container to collect the used batteries, store them in the Corporate Yard, and deliver them to the TOXCO recycling facility with a District pickup truck. Mr. Burns discussed the possible legal impact on the District regarding the collection and transport of hazardous materials. Mr. Burns reviewed the draft agreement between Toxco Inc. and the Costa Mesa Sanitary District, discussing items the District would want incorporated in the agreement. Mr. Burns suggested using a third party to transport the materials. Mr. Fauth prepared an outline of a pilot program for the collection and disposal of batteries at ten schools over a two -month period to begin in April. Key points of the program are as follows: 1. Number of schools: 10 (2 high, 4 middle, 4 elementary) 2. Schedule: mid -April 2004 to mid -June 2004 (2 months) 3. Cost: 10 schools x 8 boxes /school x $52.50 /box = $4,200 • 4.4. School Approval: NMUSD Authorization for 10 selected schools COSTA MESA SANITARY DISTRICT v MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 PAGE 8 5. Benefit: Education to District school children, Public Awareness at homes, testing program documenting the concept as a proactive approach to meeting the February 9, 2006 diversion requirement. 6. If items 1 -5 above are deemed acceptable to the Board, District Counsel Alan Burns will have to determine through correspondence with Toxco and Kinsbursky Brothers whether their recycling guarantees, indemnification, and insurance meet District standards. Discussion was held regarding the pilot program. The Board requested items four and six be researched further and a report presented to the Board at the February regular Board meeting. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE Mr. Hamers provided a brief report on the current status including staff attendance at an education seminar. Mr. Shef was also in attendance and may be utilized in restaurant inspections in the future. TREASURER'S REPORTS Mr. Puckett reported the Investment Oversight Committee was held with Directors Woodside and Worthington in attendance. Minutes will be presented at the next Board meeting. Mr. Puckett also discussed a change to the January report on page 6, the Summary of Policy Limitations as of December 31, 2003. Mr. Puckett stated the report does not reflect the Board's decision to increase the maximum percentage of the portfolio that may be invested in any one agency from 25 to 40 percent and decrease the minimum percentage of securities that must mature within one year from 25 percent to 20 percent. Mr. Puckett will make the changes to the January report. • • • COSTA MESA SANITARY DISTRICT -�" MINUTES OF BOARD OF DIRECTORS REGULAR MEETING .JANUARY 8, 2004 • PAGE 9 ATTORNEY'S REPORTS 433 WALNUT PLACE AGREEMENT - AGREEMENT WITH PROPERTY OWNER Mr. Burns reported he and Mr. Hamers have been working with the property owner at 433 Walnut Place. Mr. Burns reported an agreement has not been reached. Mr. Burns will report back any updates. PROPOSED AMENDMENT OF OPERATIONS CODE TO REQUIRE COMPLIANCE WITH THE TORT CLAIMS ACT Mr. Burns introduced the amended Ordinance No. 44, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING THE DISTRICT'S OPERATIONS CODE WITH RESPECT TO SEWER AND TRASH CHARGE EXEMPTIONS AND REFUNDS. The Ordinance was worded to include trash charges. Director Ferryman motioned to ratify the changes to Ordinance No. 44. Director Perry seconded. Motion carried 5 -0. is LEGALITY OF DISTRICT EXPENDITURE TO PREPARE INITIATIVE MEASURE Mr. Burns researched whether the District can contribute approximately $250 towards the preparation of an initiative measure. The memo from the CSDA states the contribution would be used to assist in paying the cost of formulating, drafting, and finding sponsors for a statewide ballot initiative to give the voters a choice whether local tax revenue should be diverted to fund state services. Mr. Burns determined that the District can contribute the money towards the preparation of an initiative measure. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - DECEMBER 17, 2003(DIRECTOR FERRYMAN Director Ferryman attended the December 17, 2003 meeting and reported the following: • FOG policy adopted • Attendance at the Orange County Leadership Conference in Arrowhead COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 PAGE 10 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) QUARTERLY MEETING - JANUARY 29, 2004 President Schafer reported the Quarterly meeting will be held January 29, 2004 with Jim Silva as guest speaker. President Schafer reported the Board meeting was held on January 6, 2004, and they discussed the following: • CSDA and the Local Taxpayers and Public Protection Act • Website LOCAL AGENCY FORMATION COMMISSION (LAFCO) President Schafer will attend the January 14, 2004, LAFCO meeting and reported they will discuss the following: • Election of a new Chair and Vice Chair. • Strategic planning session held on January 30, 2004, in Laguna Hills. • Hearing on reconsideration of El Toro. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer will be unable to attend the CSDA due to her attendance at the Orange County Leadership Conference in Arrowhead. LOCAL TAXPAYERS AND PUBLIC SAFETY PROTECTION ACT President Schafer requested approval of a $250 contribution for the preparation of the Local Taxpayers and Public Safety Protection Act initiative. Director Woodside motioned to approve a $250 contribution toward preparation of the Local Taxpayers and Public Safety Protection Act initiative. Director Ferryman seconded. Motion carried unanimously. • COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY g 2004 PAGE 11 LOCAL GOVERNMENT BALLOT INITIATIVE CMSD RESOLUTION NO. 2004 -678, SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS. President Schafer presented Resolution No. 2004 -678, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS. Director Ferryman motioned to adopt Resolution No. 2004 -678. Director Worthington seconded. Motion carried unanimously. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) CONFERENCE - JANUARY 21 -24, 2004 IN PALM SPRINGS President Schafer and Director Worthington will attend the CASA is conference in Palm Springs, January 21 -24, 2004, at the Hilton Palm Springs Hotel. OLD BUSINESS There was no old business discussed. NEW BUSINESS There was no new business discussed. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Ms. Revak inquired as to who was planning on attending the Quarterly meeting of ISDOC. All directors will be in attendance. Director Woodside requested Mr. Hamers present an update on the West Side Pumping Station Abandonment. Director Worthington reported attending a meeting regarding the upcoming LAFCO reconsideration of the El Toro Marine base property. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JANUARY 8, 2004 PAGE 12 ADJOURNMENT At 7:30 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT C� • P wS�gANIl�4 r 0 yc 1 0 A V,9�. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING JANUARY 15, 2004 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on January 15, 2004 at 4:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, James Ferryman, Arthur Perry Dan Worthington Staff Present: Robin B. Harriers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Joan Revak, Clerk of the District; Alan Burns, Legal Counsel; Marc Puckett, District Treasurer; Debbie Bjornson, Permit Processing Specialist; Denise Gilbert, Permit Processing Specialist I. Consider Issues Relating to Separation from the City of Costa Mesa A. CMSD Manager /District Engineer's Meeting with City Manager and Director of Public Services on January 7, 2004. Mr. Harriers reported he met with City Manager Allan Roeder and Director of Public Services Bill Morris. The City Manager discussed the issue of California Water Environment Association (CWEA) certification of the field crews and that he preferred that certification not be a requirement but be captured in the job description as "desirable" and supported the idea of additional compensation for each of the four levels of certification obtained. Mr. Roeder also stated he supported that new hires to the field crews be District employees and believes there should be no problem with City and District employees working together on the field crews so long as the respective job descriptions and salary ranges were consistent. B. Consider District Policy on CWEA Certification of Office and Field Personnel Mr. Harriers reviewed his memo to the Board dated January 12, 2004 recommending the Board consider a position on CWEA certification of office staff and field crew members. After discussion, the Board directed Costa Mesa Sanitary District Page 2 Minutes of Special Meeting Held January 15, 2004 staff to include in documents to be approved by the Board the following position: 0 CWEA Certification is not required for existing field crew members but is required for new hires or field crew members desiring promotion. Office staff and field crew members shall be compensated at a 1 Y2% salary increase for each of the four levels of CWEA certification obtained. C. Cost Proposal from City on Sharing Field Crews and Treasurer The District Manager gave a presentation on historical City charges to the District, including indirect costs and how the City calculates them. Mr. Hamers reviewed the mid -1990s discussions and correspondence between the District's consultant Creative Management Solutions, former Treasurer Susan Temple and Mr. Hamers on the possibility of time card tracking to determine the actual indirect costs and how Ms. Temple attempted time card tracking but abandoned it. Mr. Hamers recommended the Board consider a position that direct costs for the field crews are appropriate but indirect costs should be eliminated. Mr. Hamers also described why compensating the City for indirect costs will cause the District ratepayers to pay twice for these costs. As an example, the District will be paying for a new yard at its new headquarters and the City is proposing to have the District pay for yard costs at the existing City Corporate Yard. Mr. Hamers also reviewed the benefits of retaining the current Treasurer including the outstanding work performed by Mr. Puckett. Mr. Hamers also reviewed the relative size of the City versus the District and how the accounting function for a small organization will be simpler. Mr. Puckett reviewed his cost analysis and the attached schedules. The Board also acknowledged Mr. Puckett's service to the District and requested a line item summation of how the four proposed costs to the District were calculated. Mr. Hamers requested Mr. Puckett relay Mr. Hamers' recommendations on proposed costs from the City to the District and reasons therefore to Mr. Roeder. D. Revised City /District Agreement —1st Draft In accordance with Mr. Roeder's request, District Counsel Alan Burns prepared the proposed agreement for review by the Board and the City. After discussion, the Board requested Mr. Burns transmit the agreement to Acting City Attorney Tom Wood for review. The Board requested the City review the draft within 30 days in order to have the comments prior to the next District special meeting scheduled for February 23, 2004. Protecting our community's health 6y pramXmg solid waste and sewer co&rtion sees n= costamesasanitarydutrict. org Costa Mesa. Sanitary District Page 3 ' Minutes of Special Meeting Held January 15, 2004 .+ • E. Location of New Administrative Office Mr. Fauth reviewed the progress to date of procuring a new headquarters for the District. • • F. Status of PIERS Application, Administrative Rules and Regulations and Personnel Rules Mr. Fauth reviewed the various documents and the status of each. G. Direction to Staff The Board directed Staff to continue on each of the above items and any other related items necessary to relocate the District headquarters. II. Public Comments There were no members of the public present and no public comments made. The meeting adjourned at 6:22 p.m. Secretary President Protecting our community's health 6y providing sofidwasu and sewer coQection seriices costamesasanitarydutF" org (;osta Mesa Police Department Crime Anal ysis Detail TO: Capt. Watson FROM: Holly Carver RE: Scavenging January 2004 DATE: Thursday, February 5, 2004 Here are the scavenging statistics for January 2004. Calls for Service Cite /arrest Area 1 0 0 Area 11 0 0 Area III 1 0 Area IV 0 0 TOTAL 1 0 Calls for Service Area (- None reported. Area II- 2300 Fairview Rd. 01 -01 -04 1251 hours- Call of 2 female Hispanics on foot going through each dumpster & leaving a mess behind. Continuing problem & warned by complex prior. PC of area. GOA (CH #P04000136) Area 111 - Ashwood Av. /Mesa Verde Dr. E. 01 -08 -04 0812 hours- Call of a male & female Asian driving a white Honda going through the trash cans. PC of area. GOA (CH #P04002173) Albatross Dr. /Swan Dr. 01 -14 -04 1544 hours- Call of a male going through recycling newspapers driving a white 86 Toyota van (4TFP198 CA). PC of area. UTL/GOA (CH # P04004171) Phalarope Ct. /Swan Dr. 01 -21 -04 1733 hours- Call'of a male & female driving a white 93 Nissan truck scavenging (6550001 CA). PC of area. UTL (CH # P04006488) Area I- No cites or arrests. Area 11- No cites or arrests. Area 111 - No cites or arrests. Cc: Joan Revak n U Cites /Arrests The information contained herein is provided for Police use only Unless specifically noted, there are no wants or warrants Probable cause to detain must be established Page 1 of 1 • r TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: January 25, 2004 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT 1. This report covers a five week period beginning December 22, 2003 and ending January 25, 2004. Over twenty -five courtesy flyers were left for residents with five containers oversprayed due to painted graffiti. During this period, the two holidays, Christmas and New Year Days, caused the collection to be one day late for the balance of each week. The issuance of courtesy notices was suspended during these two weeks to avoid any con- fusion. The collection of spent Christmas trees during the three to four weeks after the holidays seemed to indicate that residents are purchasing fewer natural trees and probably utilizing artificial trees. Probably 10 -15% were flocked making recycling impractical. • It was also evident that tree lots outside of the District added to the number of trees that residents this year placed for collection. The E.O. visited two sites, requested by Staff. One was to determine the feasibility of having the CMD truck enter the apart- ment complex to empty twelve containers rather than collect at curbside. This.driveway, like others, was not sized or constructed properly to enable a CMD truck ingress for collection. This inspection was necessitated due to a request from owner to change from dumpster to CMD standardized containers. The second site was to check on some apartments being demolished and to deter- mine the number and whereabouts of existing CMD containers and the description of buildings being razed. The E.O. was introduced to a future intern (for late Spring) and a volunteer applicant for ordinance enforcement. Both parties will be introduced to CMSD enforcement duties on a ridealong which will show the many faceted responsibilities of the E.O. Currently, with the help of Staff, letters are being generated to send to residents of the District who have received two or more courtesy notices. These letters will be final notification prior to citations being issued. 0 Ordinance Enforcement Report 12/22/2003 -1 /25/2004 DATE STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION 1/15/2004 1610 243 E. 20th St. At curb _ Pink Flyer 1/15/2004 1610 280 E. 20th St. In view Pink Flyer 1/15/2004 1610 445 E. 20th St. In view Pink Flyer 1/23/2004 2350 274 Bowling Green Dr. In view Pink Flyer 1/23/2004 2350 280 Bowling Green Dr. In view Pink Flyer 1/23/2004 2450 241 Bucknell Rd. At curb Pink Flyer 1/23/2004 2970 2567 Columbia Dr. At curb / in view Pink Flyer 1/28/2004 3760 2507 Fordham Dr. Complaint follow up - at curb Photo taken 1/28/2004 3760 2519 Fordham Dr. Complaint follow up - in view Photo taken 1/23/2004 4020 2568 Greenbriar Ln. In view Pink Flyer 1/23/2004 4070 218 Hanover Dr. At curb Pink Flyer 1/23/2004 4070 223 Hanover Dr. At curb Pink Flyer _ 1/23/2004 5660 2546 Oxford Ln. In view Pink Flyer 1/15/2004 5720 2005 Paloma Dr. Complaint follow up - in view Pink Flyer 1/23/2004 6080 249 Princeton Dr. In view Pink Flyer _ 1/23/2004 6080 348 Princeton Dr. In view Pink Flyer _ 1/23/2004 6080 372 Princeton Dr. In view Pink Flyer 1/23/2004 6080 388 Princeton Dr. In view Pink Flyer 1/23/2004 6080 454 Princeton Dr. In view Pink Flyer 1/23/2004 6080 463 Princeton Dr. In view Pink Flyer 1/20/2004 6590 1765 P Santa Ana Ave. Complaint follow up - non -std container Dumpster service / no action 1/15/2004 7260 1999 Tustin Ave. In view Pink Flyer 1/23/2004 7580 209 Wellesley Ln. At curb Pink Flyer 1/23/20041 77001 25571 lYale PI. I In view Pink Flyer Januj*004 1/004 10 1 of 1 CMSD Staff: 714-754-5043 COSTAMAZING BOOTH Recycling In.6)rmation F 0-R 2-7-04