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Agenda Packets - Board - 2004-01-08d:. District 4 S/ it/ • °��o ... an Independent Special District Arlene Schafer President Greg Woodside Vice President Art Perry Director Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Thursday, January 8, 2004 RECOMMENDED ACTION I. CALL TO ORDER — 6:00 p.m. — Conference Room 1A - Costa Mesa City Hall II. PLEDGE OF ALLEGIANCE — Director Worthington III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval • 1. Recycling Committee Meeting — December 9, 2003 2. Regular Meeting — December 10, 2003 Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistrict.org Costa Mesa Sanitar-S District January 8, 2004 AGENDA Page 2 • RECOMMENDED ACTION Manager's Reports 3. Refunds 0/ Approve 4. Occupancy Report and payment to Costa Mesa Disposal — December 2003 Approve / Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File 6. Safety /Loss Control Meeting — December 16, 2003 Receive and File Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8 Financial Report as of December 31, 2003 Accept Report 9. Report of Monies on Deposit as of December 31, 2003 Receive and File 10 Warrant Register for January 2004 in the amount of $446,837.36 Approve Payment • 11. Directors' Compensation and Reimbursement of Expenses for the month Ratify Expenses of December 2003 -END OF CONSENT CALENDAR- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Year 2003/2004 Action Items Receive and File 2. Separation of Administrative Staff from City Special Meeting Being Held / C. Recycling Reports on January 15, 2004 1. Waste Diversion Report — December 2003 Receive and File C, Protecting our community's health by providing solid waste and sewer collection services. costamesasani tarydrstrict. org Costa Mesa Sanitary) District AGENDA • 41D. Contract Payment to CR Transfer for recycling ervices and disposal 1 . Payment for December 2003 Services 41 /F/ Curbside HHW Collection January 8, 2004 Page 3 RECOMMENDED ACTION Approve Subject to Verification of Diversion Report by Staff Accept Report F. Recycling Committee - Tuesday, January 6, 2004 - 9:00 a.m. Directors Worthington and Woodside Strategic Planning 2003 - Public Outreach - Classroom Recycling Projects Consider 2. CostaMazing - District Participation Consider 3. 2003 School Telephone Book Recycling Program Accept Report 4. 1,. 2003 Christmas Tree Recycling Program Accept Report �5. Recycling Batteries _ 9� �� Direction to Staff �. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update X. TREASURER'S REPORTS A. Investment Oversight Committee Held January 8, 2004 (Directors Woodside and Worthington) XI. ATTORNEY'S REPORTS A. 433 Walnut Place - Agreement with Property Owner B. Proposed Amendment of Operations Code to Require Compliance with the Tort Claims Act 1. Ordinance No. 44 C. Legality of District Expenditure to Prepare Initiative Measure W. LOCAL MEETINGS Verbal Report from Manager and Attorney Accept Report Consider Adopt Ordinance Consider A. Orange County Sanitation District (OCSD) 1. Regular Meeting - December 17, 2003 (Director Ferryman) Accept Report Protecting our community's health by providing solid waste and sewer colIection services. costamesasani tarydrstric t. org y Costa Mesa Sanitarvq District January 8, 2004 AGENDA Page 4 • RECOMMENDED ACTION B. Independent Special Districts of Orange County (ISDOC) 1. Quarterly Meeting — January 29, 2004 Consider Attendance C. Local Agency Formation Commission (LAFCO) Consider D. California Special Districts Association (CSDA) Consider 1. Local Taxpayers and Public Safety Protection Act Consider Supp 5 2. Local Government Ballot Initiative in the amount o $2 a. CMSD Resolution No. 2004 -6-8, Supporting a Statewide Ballot Adopt Resolution Initiative to Require Voter Approval Before State Government May Take Local Tax Funds E. California Association of Sanitation Agencies (CASA) 1. Conference — January 21 -24, 2004 in Palm Springs Consider Attendance XIII. OLD BUSINESS 0IV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistric t. org 0 COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING DECEMBER 9, 2003 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Bobby Young Director Worthington called the meeting to order at 9:00 a. m. STRATEGIC PLANNING 2003 - PUBLIC OUTREACH - CLASSROOM RECYCLING PROJECTS Director Worthington reported presentations were made at the Carolyn Eckert Day Care Center on Wednesday, November 19 and at St. Joachim's School on Friday, • November 21. Presentations have been scheduled for January 8, 2004 to second and third grade students. COSTAMAZING — DISTRICT PARTICIPATION Ms. Revak informed the Committee that the sealed cards featuring the Adobe at Estancia Park pepper trees with the peppercorns are in production and will be distributed at the CostaMazing Fun Run on February 7, 2004. The card features a picture of the Adobe at the Costa Mesa Estancia at 1900 Adams Avenue with history on the Adobe and the peppercorns. 2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the 2003 School Telephone Book Recycling Program began on December 1, 2003 and will run to January 12, 2004. Bins were distributed to the 27 participating schools The District's program challenges the students to collect the most telephone books and be rewarded in addition to providing a hands -on opportunity to learn about recycling. Protecting our community's keafth 6y providing solid waste and sewer collection services: . costamesasanitarydistrict, org ShNll�q`o Costa Mesa Sanitary District Minutes of Recycling Committee Meeting December 9, 2003 Page 2 ��RPORA��9 2003 CHRISTMAS TREE RECYCLING PROGRAM Ms. Revak reported the flyers for the 2003 Christmas Tree Recycling program were distributed to tree lots and grocery stores throughout the City. Trees will be collected beginning December 26, 2003. Newspaper reports indicate fresh tree sales have dropped in recent years and the sale of artificial trees has increased. RECYCLING BATTERIES Director Worthington and Mr. Fauth visited Toxco, Inc. to inquire about their battery recycling operation and presented a sample "big green box" container for the recycling of batteries. Director Worthington reported approximately 3 billion batteries are sold each year and forthcoming regulations will require the District to remove batteries from the waste stream. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 9:45 a.m. Secretary President (Protecting our community s health 6y pro ng soCuf waste and sewer coif ction services. costamesasanitarydutrict. org • • • • I� 41 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER % 2003 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on December 10, 2003, at 6:00 p.m. in Room 3 -A of the Civic Center, 77 Fair Drive, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL President Schafer called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance Director Woodside gave the invocation. DIRECTORS PRESENT: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Harriers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Bobby Young, Finance; Ron Shef, District Ordinance Enforcement Officer; Debbie Bjornson, Permit Processing Specialist; Denise Gilbert, Permit Processing Specialist. OTHERS PRESENT: Mr. Ken AI -Imam, CPA, Conrad and Associates, LLP '4y�sxxty��e COSTA MESA SANJTARY DISTRICT s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 PAGE 2 • . ............................... CONSENT CALENDAR . ............................... Director Perry motioned to approve the Consent Calendar as presented. Director Worthington seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting, of November 12, 2003, were approved as November 12, 2003 distributed. Minutes of Regular The Minutes of the Regular Meeting of November Meeting, 12, 2003, were approved as distributed. November 12, 2003 Minutes of Liaison The Minutes of the Liaison Committee Meeting of Committee Meeting, November 13, 2003, were approved as distributed. November 13, 2003 MANAGER'S REPORTS Refunds There were no refunds submitted for November 2003. Occupancy Report and The Revised Trash Occupancy Count documented Payment of $181,881.66 an increase of 3 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of December 1, 2003. December 2003 Therefore, the total for December is 21,076. Board directed Staff to prepare a warrant for $181,881.66 to Costa Mesa Disposal on January 1, 2004, for payment for December trash collection based on the December count of 21,076. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for November Control Board (RWQCB) 2003 was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated December 2003, was accepted as submitted. • 1� • COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 0•ro.�.� DECEMBER 10, 2003 PAGE 3 TREASURER'S REPORTS Financial Report as of The Financial Report as of November 30, 2003, November 30, 2003 was accepted as submitted. Report of Monies on The Report of Monies on Deposit as of November Deposit as of 30, 2003, was received and filed. November 30, 2003 Warrant 2004 -06 for Warrant Resolution #CMSD 2004 -06 was December 2003 in the approved, authorizing the President and Secretary amount of $538,518.22 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $538,518.22. Directors Expenses for the Director Expenses for the Month of November Month of November 2003 2003 were ratified as follows: Director Ferryman: 170.00 Director Perry: $510.00 President Schafer: $1,020.00 + 50.76 Vice President Woodside: $510.00 Director Worthington: $1,020.00 .......................... END OF CONSENT CALENDAR . ......................... MANAGER'S REPORTS CMSD STRATEGIC PLAN YEAR 2003/2004 ACTION ITEMS ACTION ITEM 1.4 — PRESENTATION OF FINANCIAL STATEMENTS BY AUDITOR Mr. Puckett introduced Mr. Ken AI -Imam, CPA, Conrad and Associates, L.L.P. Mr. AI -Imam provided a synopsis of the procedure used to audit the District's Financial Statements and answered questions from the Board. COSTA MESA SANITARY DISTRICT a == MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 PAGE 4 WRITTEN COMMUNICATIONS Mr. Hamers reported receiving a response letter dated November 18, 2003, from John D. Hensley, Chief of Police, City of Costa Mesa, thanking the District for the letter of appreciation sent to him by the Board. Mr. Hamers reported receiving a card from the 6th grade students and teachers of Davis Elementary thanking the District for the assembly presentation. Mr. Hamers reported receiving a letter from Israel Bravo, student at Davis Elementary, dated November 12, 2003. Israel thanked the District for the recycling program and inquired as to additional things he could do to promote recycling. Director Worthington replied to the letter .' and forwarded some newsletter copies for distribution. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for November as follows: Location Calls for Service Cite /Arrest Area 1 1 0 Area II 0 0 Area III 0 0 Area IV 0 0 TOTAL 1 2 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning October 27, 2003 and ending November 23, 2003. i • COSTA MESA SANITARY DISTRICT s +• ` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �`'�•o..`� DECEMBER 10, 2003 • PAGE 5 Mr. Shefs summary report contained the following information: • 30+ flyers given to residents and 6 containers oversprayed and ID tagged. Verification of addresses. Distribution of telephone book recycling flyers. Mr. Shef provided a written report of a citation to a resident at 174 The Masters Circle. STANDARDIZED CONTAINER PROGRAM — LIFTING BAR REPLACEMENT UPDATE Mr. Harriers reported the program is winding down and will be moved to the Consent Calendar for future agendas. 19 - Mr. Fauth reported there are approximately 5,000 containers left to retrofit and projected the completion in approximately 10 months at the current rate of 500 per month. CMSD STRATEGIC PLAN — (REVISITED) . YEAR 2003/2004 ACTION ITEMS Mr. Hamers reported the title has been changed to reflect a 2 -year plan as directed by the Board. Mr. Puckett commended the hard work of the entire finance department and credited them with the outstanding review by the auditor. Discussion was held regarding an accounting software package. INSTITUTIONAL ISSUES LETTER FROM CITY MANAGER DATED NOVEMBER 26, 2003 Mr. Harriers presented a follow up letter from Mr. Allan Roeder, City Manager, City of Costa Mesa, dated November 26, 2003. Mr. Harriers suggested a special. meeting be scheduled to discuss the financial software package and the progress on locating a new facility for the District offices and to review the information provided by the City regarding the retention of the field crew and Mr. Puckett's services. A response to the City Manager will be prepared to concur that Mr. • Burns will prepare the first draft of the new City /District Agreement for review and consideration by both parties. The District anticipates receiving the financial information from the City by January 8, 2004. COSTA MESA SANITARY• DISTRICT s = MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 PAGE 6 The Board will review the information upon receipt and may request an additional meeting with the City. A special meeting was scheduled for January 15, 2004 at noon. RECYCLING REPORTS WASTE DIVERSION REPORT — NOVEMBER 2003 The Waste Diversion Report for October showing a diversion rate of 50.14, was presented to the Board. Director Perry motioned to receive and file the Waste Diversion Reports for November. Director Woodside seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR NOVEMBER 2003 SERVICES Director Woodside motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of November 2003, in the amount of $149,078.91. Director Perry seconded. Motion carried 5 -0. RECYCLING COMMITTEE — WEDNESDAY, DECEMBER 9, 2003, 9:00 A.M., CR -5A, DIRECTORS WORTHINGTON AND FERRYMAN STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported a vermicomposting test program will be delivered on January 6, 2004 to two classes of second and third grade students. Two additional presentations will be provided if the initial test presentation is successful. Two vermicomposting presentations were successfully provided this month at Carolyn Eckert Daycare and St. Joachim's School. Director Worthington reported school representatives are contacting the District to schedule the vermicomposting program due to the flyer previously distributed to the schools. is • • +�',..�,,a • COSTA MESA SANITARY DISTRICT s •= MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 PAGE 7 COSTAMAZING — DISTRICT PARTICIPATION Director Worthington reported the insert has been finalized and the peppercorn packets are being assembled. The packets will be distributed at the February 7, 2004 CostaMazing event. 2003 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the 2003 School Telephone Book Recycling Program began on December 1, 2003 and will run to January 12, 2004. There will be 27 locations collecting the telephone books. 2003 CHRISTMAS TREE RECYCLING PROGRAM Director Worthington reported the 2003 Christmas Tree Recycling Program will begin on December 26, 2003 and run to January 3, 2004. Director Worthington reported the sale of fresh trees has steadily dropped since 1990 and the sale of artificial trees has increased. RECYCLING BATTERIES Director Worthington presented a sample "big green box," a recycling container from Toxco Inc. for the recycling of batteries. Director Worthington reported that on February 9, 2006, the state will require the recycling of batteries. Director Worthington reported approximately 3 billion batteries are sold each year. The District will be required to remove batteries from the trash. Staff will research the program and recommend an approach and provide cost information to the Board. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) GENERAL UPDATE Mr. Hamers reported the steering committee is continuing their work and there is nothing significant to report. Mr. Burns reported they are still waiting for the technical comments from the Orange County Sanitation District on the model grease ordinance. +3 * „M,4�� COSTA MESA SANITARY DISTRICT - MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 ''°'"'"� PAGE 10 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING - NOVEMBER 19, 2003 (DIRECTOR FERRYMAN Director Ferryman attended the November 19, 2003 meeting and had nothing significant to report to the Board. SANTA ANA RIVER FLOOD PROTECTION AGENCY MEETING ON NOVEMBER 13, 2003 Director Ferryman attended the November 13, 2003, meeting and reported the following: • Jim McConnell, Washington DC, reported funds would be made available to insure construction is not interrupted on the Santa Ana River Mainstem Project and the Prado Dam Project. • Subvention Funds INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) • President Schafer attended the December 9, 2003, meeting and reported they discussed the following: • January 29, 2004 will be the next Quarterly meeting with Jim Silva as guest speaker. Directors Schafer, Worthington, Woodside, and Ferryman will attend. Director Perry will notify Ms. Revak regarding his availability to attend. • Web site • Secretarial position changes • Reports on LAFCO and CSDA LOCAL AGENCY FORMATION COMMISSION LAFCO President Schafer attended the December 10, 2003, LAFCO meeting and reported they discussed the following. • El Toro passed 5 -2 • MSRs for Orange County • Second phase for two prototypes: o Seal Beach, Los Alamitos, Rossmore, and Sunset Beach o City of Orange. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 PAGE 11 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer attended the Annual Strategic Board meeting and reported the following: • Appointed to the following committees o Chair Nominations and Bylaws Committee o Legislative Committee o Membership Committee Vice Chair o Fiscal Committee • Voted on the purchase of a building with the Risk Management Organization. CSDA will occupy the first floor -, a 24,000 sq. ft. area LOCAL TAXPAYERS AND PUBLIC SAFETY PROTECTION ACT President Schafer reported CSDA has been asked to sit with the California League of Cities to discuss funding to get the Local Taxpayers and Public Safety Protection Act on the November 2004 ballot. • President Schafer investigated the legality of the financial contribution and was instructed that it is legal to supply start up money, but once the item is on the ballot, no further funding is allowed. Mr. Burns requested time to investigate the measure and provide a legal opinion. Staff will bring the item back at the January 2004 meeting. LOCAL GOVERNMENT BALLOT INITIATIVE Item will be brought back at the January 2004 regular meeting. 2004 MEMBERSHIP DUES IN THE AMOUNT OF $2,373.00 Director Woodside motioned to approve payment of Membership Dues to CSDA in the amount of $2,373.00. Director Ferryman seconded. Motion carried 5 -0. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) President Schafer was invited to attend a meeting in Palm Springs, January 21 -24, 2004, at the Hilton Palm Springs Hotel to determine whether or not to recommend membership to the District. n �L.J SaS�,Lt� COSTA MESA SANITARY DISTRICT s a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING DECEMBER 10, 2003 PAGE 12 • Director Ferryman and Director Worthington expressed an interest in attending. Director Woodside motioned to approve attendance at the CASA conference on January 21 -24, 2004. Director Perry seconded. Motion carried 5 -0. OLD BUSINESS There was no old business discussed. NEW BUSINESS There was no new business discussed. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Worthington discussed an article appearing in the December 10, 2003, Orange County Register regarding special districts. CLOSED SESSION . At 8:21, President Schafer adjourned the meeting to closed session. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION CONSIDERATION WHETHER TO INITIATE LITIGATION (GOVERNMENT CODE SECTION 54956.9 (C) (1 CASE) TO DISCUSS THREATENED LITIGATION — CORRESPONDENCE FROM STANLEY JENSEN PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (E) President Schafer returned to the Regular meeting at 8:40 p.m. No action was taken during closed session. ADJOURNMENT At 8:41 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT • • 10 0 WDR Reported Spill Data CMSD PUMP STATION MONITORING 12/29/2003 11/29/2003 Occurrence Report Summary, 2003 Uncontained Uncontained Est # Private Est # Public Private IDistrict Est Total Spill Completely' Gallons Spilled Gallons Spilled Date Event Line Line # Gallons Contained ? into Storm drain into Storm drain 01/12/2003 Grease blocked District main line, 3044 Coolidge Ave X 15 Y 03/28/2003 Grease blocked District main line, 3199 Gisler Ave X 2160 Y 04/19/2003 Grease, roots, paper blocked District main line, 2960 Pepper Tree Ln X 56 Y 05/06/2003 Roots, paper blocked lateral line, 666 W 18th St X 165 Y 05/09/2003 Roots blocked District Main Line, 2705 Gannet Dr X 80 Y 06/11/2003 Pump Stn Air Bleeder Valve Failure, 2449 Santa Ana Ave X 100 Y 07/06/2003 Tustin Pump Stn Failure, Power Outage /Circuit Breakers remained off; X 3000 N 2400 High water alarm -comm ctr did not call crew; 2149 Anniversary Ln, NB 07/11/2003 23rd St Pump Stn, Air Bleeder Failure 23rd & Irvine, NB X 165 N 145 07/27/2003 Grease & Roots block Main Line, 704 W 16th St X 20 Y 09/15/2003 Private lateral line break,2451 Elden Ave, 1/2 evaporated X 39 N 1 09/30/2003 Grease blocked District Main Line, 1592 Superior Ave X 46 Y 10/14/2003 Paper blocked District Main Line, 19922 Bristol St X 40 Y 10/24/2003 Grease, roots blocked District Line, 2298 Santa Ana Ave X 100 Y Owner cleaned roots out of lateral to District line prior day 11/29/2003 Root ball blocked District Line at manhole near X 400 N 300 1123 Aviemore Terrace KEY: GREASE ROOTS OTHER 6,386 1 2,845 Percentages 55% 0% 45% 1 of 1 • Costa Mesa Sanitary District Minutes of Safety /Loss Control Committee Meeting December 16, 2003 (4'h Quarter) Present Rob Hamers Tom Fauth Gerry Vasquez Joan Revak Yefim Tsalyuk Debbie Bjornson Paul Guzman Absent Don Boynton Don Brown Discussion: Manager/District Engineer CMSD Assistant Manager Maintenance Supervisor, City of Costa Mesa Clerk of the District Engineer Permit Processing Specialist CMSD Inspector Assistant Street Superintendent, City of Costa Mesa Senior Maintenance Technician I. FOG Characterization Study The committee discussed the status of CMSD Project #172 — Waste Discharge Requirements; specifically the fats, oils, and grease (FOG) characterization study. The District's consultant EEC has visited 75 of the 400 food service establishments and distributed the notebooks and grease control information. The field crews, Paul, and Tom have met with EEC to plan the sewer line televising of the hot spots to determine whether grease or structural problems are the cause of the field crews having to constantly clean the lines. Hot spots that are caused by excessive grease will be correlated to the food service establishments connected to the lines that do not have grease control devices. These food service establishments will be required to implement grease control practices that limit their discharge of grease. The first phase of televising the hot spots will begin the week of December 22, 2003. II. Inflow Inflow is defined as the entry of surface water into the sewer system, usually through the vent holes in the manhole covers during a rain large enough to cause flooding of streets or by illegal connections where property owners solve their on -site ponding problems by connecting a drain to the sewer system. A study by the Orange County Sanitation District (OCSD) has determined that certain areas inside the Costa Mesa Sanitary District have large amounts of inflow. Gerry and Paul believe these are probably at the Cherry Lake in Newport Beach where the sewer manholes may be under water during a large rain. Gerry and Paul are awaiting the next rain storm to determine the cause of the inflow. Costa Mesa Sanitary District Minutes — Safety/Loss Control Committee Meeting held December 16, 2003 Another method of preventing inflow into manhole covers is to install a device inside • the manhole cover shaped like a pan that prevents the rain water from intruding. Gerry will order 10 inflow covers and install them as a test. III. Link -Pipe Paul reported that a few of the Link -Pipe stainless steel rings used to repair small problems in the sewer main lines years ago have become dislodged and were removed from the lines. Rob will contact National Plant Services, Inc., the District's televising contractor, to arrange for a new repair of cured -in- place -pipe (CIPP) at each of the locations. IV. CWEA Certification Tom is holding review classes for the field crews in order to prepare for the upcoming California Water Environment Association (CWEA) testing for sewer collection system workers. V. Permit Processing & Education • purpose Safety /Loss u ose of the Safet /Loss Control Committee is to prevent damage and losses from occurring that can be prevented by well conceived policies and procedures. Debbie continues to insure all contractors performing sewer work have the proper license and insurance on file prior to beginning work. Joan continues publishing newsletters, articles and flyers that inform property owners and residents of sewer and trash operations and how to properly perform their responsibilities in an efficient and effective manner. Next meeting to be scheduled in the I" quarter, 2004. Distribution: CMSD Safety Committee Members Bill Morris, Director of Public Services, City of Costa Mesa Karen Adams, Risk Manager, City of Costa Mesa CMSD Board of Directors, at January 2004 regular meeting. • • TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: December 21, 2DD3 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers a four week period beginning November 24, 2003 and ending December 21, 2003. Only the Thanksgiving holiday caused the collection to be one day late for the balance of that week. Thirty courtesy flyers were left for residents with four containers oversprayed and i.d. due to painted graffiti. Christmas tree flyers were printed earlier this year although there are fewer tree lots this year. Distribution was made to the four lots this year with business licenses issued to only two since the other two were part of the fairgrounds and IKEA property. Only two Rite Aid stores and Target sold trees this year with the super markets electing not to sell any due to the • ongoing strike. All tree lots this year ordered less inventory so as to not get stuck with leftovers and all were sold out a week before Christmas. Fewer people this year are going with live trees. Flyers and posters were still delivered to all likely stores where residents could at least be informed of tree recycling program and how to dispose of their spent trees. LJ Staff requested the E.O. to check the telephone book recycling dumpsters placed at the District schools. By the last week of this period and after checking eight to ten schools, very few phone books had been turned in. Some bins had no books only trash placed in them by unaware residents. New phone books due out in November had not yet been delivered in December. Also some schools had the bins placed in locations which prompted trash to be placed in them. This period was fairly uneventful for the E.O. although the new FOG requirements for food service establishments will involve some new responsibilities and duties in the forthcoming year. .y ORDINANCE ENFORCEMENT REPORT - Year Ending 2003 COD 120003 0 1 of 8 0 ORDINANCE ENFORCEM *EPORT - Year Ending 2003 • '� DATE I STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 7/1/2003 1910 2013 Arnold Ave. In view Pink Flyer 2670 7/1/2003 1910 2017 Arnold Ave. In view Pink Flyer 2741 277 3 277 257 / 2591 4/18/2003 20051 948 Azalea Dr. In view Pink Flyer Cheyenne St. 4/18/2003 20501 16171 Baker St. At curb Pink Flyer In view 4/18/2003 2050 16221 Baker St. In view Pink Flyer Pink Flyer 4/18/2003 2050 2938 Baker St. At curb Pink Flyer 6/20/2003 4/18/2003 20501 2954 Baker St. In view Pink Flyer 2850 7/8/20031 20901 2885. Ballow Ln. In view Pink Flyer 3006 10/7/2003 21951 10051 Begonia Ave. In view Pink Flyer Colorado PI. 7/8/2003 2255 1 2777 IBluebird Cr. In view Pink Flyer In view 9/23/20031 22551 27891 Bluebird Cr. 1At curb Pink Flyer 12/24/20021 2/7/2003 23401 25191 Bowdoin PI. At curb 1 Pink Flyer 2670 2/7/2003 2340 2520 Bowdoin PI. In view Pink Flyer 2741 277 3 277 257 / 2591 2/7/2003 23401 2524 Bowdoin PI. In view Pink Flyer Cheyenne St. 2/7/2003 2340 2582 Bowdoin PI. In view Pink Flyer In view 11125/2003 2420 1681 1 Broadway Complaint full view - okay No Action In view 5/20/20031 25601 2229 Icanyon Dr. Complaint follow up - at curb Moved container to 2218 across street 12/24/20021 26501 1148 Carson St. In view Pink Flyer 12/24/20021 2670 273 Cecil PI. Complaint follow up - in view Pink Flyer 1/1612003 12124f2002 E �11136i2003f 11/7/2003 2670 2670 2620 2670 2741 277 3 277 257 / 2591 Cecil PI Cec�l`P CeGfU_I?I Cecil PI. At curb (Pink In view . fi.' �: At Curb _ ..... Check units only Flyer P�rtk Fljrer .. `' Data to Staff 10/7/20031 2800 1055 Cheyenne St. Complaint follow up - in view Pink Flyer & Photo 10/7/2003 2800 1059 Cheyenne St. In view Pink Flyer & Photo 9/4/20031 2820 19971 C Church St. In view Pink Flyer 6/20/20031 2850 112 C Clearbrook Ln. In view Pink / Photo 6/20/2003 2850 113 C Clearbrook Ln. In view Pink / Photo 6/20/2003 2850 117 B,C Clearbrook Ln. In view Pink / Photo - Res. Talk (B) 11/25/2003 2930 3006 College Ave. In view Pink Flyer 2/7/2003 2960 3213 Colorado PI. At curb Pink Flyer 8/18/2003 2960 3216 Colorado PI. In view Pink Flyer 11/24/2003 3080 23661 Cornell Dr. In view Pink Flyer 11/24/2003 30801 2372 Cornell Dr. In view Pink Flyer CODE2003 12/21/2003 Page 2 of 8 ORDINANCE ENFORCEMENT REPORT - Year Ending 2003 DATE I STREET INDEX ADDRESS STREET NAMEF DESCRIPTION OF VIOLATION Regs ACTION LETTER 11/24/20031 317 A,B,C 3080 2378 Cornell Dr. lAt curb 6/24/20031 Pink Flyer 1120 1/24/2003 In view 3130 2868 Corvo PI. At curb 2370 Pink Flyer At curb 10/31/2003 At curb 3140 378 A/B Costa Mesa St. Check units only Elm Ave. Data to Staff Pink Flyer 10/23/2003 12/9/2003 3140 395 Costa Mesa St. In view Pink Flyer & Regulations _ Pink Flyer 12/9/2003 12/5/2003 1909 31601 2977 Country Club Dr. lAt curb 7/15/20031 Pink Flyer 1949 12/5/2003 In view 31601 29781 1 Country Club Dr. 1At curb 1950 Pink Flyer In view 2/7!2003 ` 3160, 2986; Country Club rr Afi curb Federal Ave. �PrnkJyer 1215i2t103 I 3160 2986 Country Club Dr Ir? urew m �� :_, _ `. Prnk Flyer . 2/7/2003 316 0� 30181 Country Club Dr. _.. , �At curb At curb ., , Pink Flyer _ 2/7/2003 3670 31601 31281 Country Club Dr. At curb Pink Flyer 7/1/20031 31701 674 Cove St. in view Pink Flyer 10/23/20031 31981 300 -1 Cutter Wav At curb Pink Flyer 7/17/2003 32931 3401 DeeDee Dr. Complaint follow up / extra trash Regs 12/9/2003 6/20/2003 3310 317 A,B,C Del Mar Ave. At curb Pink Flyer 3670 6/24/20031 34501 1120 El Camino Dr. In view Pink Flyer 2090 Federal Ave. 5/1/2003 3470 2370 Elden Ave. At curb Pink Flyer At curb 1/24/2003 3490 15861 Elm Ave. _ In view Pink Flyer Pink Flyer 12/9/2003 36701 1903 Federal Ave. In view & non - standard container Pink Flyer & Regulations 12/9/2003 3670 1909 Federal Ave. At curb Pink Flyer 7/15/20031 3670 1949 Federal Ave. In view Pink Flyer 7/15/2003 3670 1950 Federal Ave. In view Pink Flyer 1 12/9/2003 3670 1969 Federal Ave. At curb Pink Flyer I 12/9/2003 3670 1970 Federal Ave. At curb Pink Flyer 12/9/20031 3670 1980 Federal Ave. At curb Pink Flyer _ 12/9/2003 3670 2040 Federal Ave. In view Pink Flver 1 7/15/20031 36701 20531 1 Federal Ave. I Complaint follow up / in view Pink Flyer 12/9/2003 3670 2074 Federal Ave. In view Pink Flyer 12/9/2003 3670 2079 Federal Ave. At curb Pink Flyer 12/9/2003 3670 _ 2080 Federal Ave. In view Pink Flyer 7/15/2003 3670 2090 Federal Ave. At curb Pink Flyer 2/19/2003 3730 305 Flower St. At curb Pink Flyer 2/19/2003 3730 335 Flower St. At curb Pink Flyer 1017/2003 3815 3474 Fuchsia St. Complaint follow up - okay Photo - no action COD03 10003 a 3 of 8 % 0 ORDINANCE ENFORCEMEWEPORT - Year Ending 2003 is 'r DATE I STREET INDEX ADDRESS I I STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 4123/20031 3820 18161 1 Fullerton Ave. j Complaint follow up - at curb Pink Flyer 9/4/2003 3820 19971 1 Fullerton Ave. In view Pink Flyer 11/25/2003 3870 13531 Garlingford St. In view Pink Flyer 11/25/2003 38701 1397_ Garlingford St. Complaint full view - all clean No Action 3/22/2003 39201 3161 Gibraltar Ave. At curb Pink Flyer j 11/25/20031 3920 31221 Gibralter Ave. At curb Pink Flyer 11/25/2003 3920 31841 Gibralter Ave. At curb &Large items Pink, Blue and Regulation Notices j 1/24/2003 4020 25721 1Greenbriar Ln. At curb / In view Pink Flyer 1/24/20031 4020 2578] Greenbriar Ln. in view Pink Flyer j 5/7/20031 41051 17761 Hawaii Cir. Complaint follow up - at curb Pink Flyer 5/7/2003 4105 17791 Hawaii Cir. lAt curb (Regs. 4/22/2003 4150 18231 Hummingbird Dr. At curb Pink Flyer & Regs 3/22/2003 4230 1670 Iowa St. In view Pink Flyer 1/24/2003 4320 328 Joann St. In view Pink Flyer 3/20/2003 4475 203 La Costa Ct. At curb Pink Flyer 10/7/2003 4542 3415 Lavender Ln. In view Pink Flyer 7/29/2003 4720 2786 Lorenzo Ave. Debris at curb Pink & Regs to new owner 8/14/2003 4730 28191 j Loreto Ave. Complaint follow up - in view Pink Flyer 8/14/2003 4730 2826 Loreto Ave. In view Pink Flyer 1/24/20031 47501 2431 Loyola Rd. j In view Pink Flyer 1/24/2003 4750 250 Loyola Rd. IAt curb Pink Flyer 1/13/2003 48301 3051 Madison Ave. in view Pink Flyer 4/23/2003 48501 162 Magnolia St. In view Pink Flyer 9/26/20031 48801 2175 Maple St. At curb Pink Flyer 9/26/2003 4880 2216 Maple St. In view & at curb Pink Flyer 9/26/2003 48801 2217 Maple St. In view Pink Flyer 3/4/2003 49251 33221 1 Maryland Cr. In view Pink & Telcon with Realtor 3/4/2003 49251 3331 Maryland Cr. In view Pink Flyer 3/4/2003 4925 3332 Maryland Cr. j In view Pink Flyer 1/21/2003 4927 109 Masters Cr. in view Pink Flyer 6/24/2003 4990 2740 Mendoza Dr. j In view j Pink Flyer 6/24/2003 4990 27881 Mendoza Dr. In view Pink Flyer 11/25/2003 50101 261 Mesa Dr. Check units only Data to Staff 7/1/2003 5040 2086 Meyer PI. In view Pink Flyer 2/7/2003 5090 2955 Mindanao Dr. At curb Pink Flyer 1/24/2003 5130 1730 Minorca PI. At curb Pink Flyer 5/29/2003 5185 982 Modjeska Cr. In view Pink Flyer 5/29/2003 5185 983 Modjeska Cr. In view Pink Flyer 5/29/2003 5185 991 Modjeska Cr. Complaint follow up - in view Pink Flyer 5/29/20031 5185 999 Modjeska Cr. Complaint follow up - in view Pink Flyer 9/17/20031 5220 3100 Monroe Way Complaint follow up - bags in street Photo, Pink & Regs CODE2003 12/21/2003 Page 4 of 8 ORDINANCE ENFORCEMENT REPORT - Year Ending 2003 DATE I STREET INDEX ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION LETTER 5/7/20031 5230 19241 1 Monrovia Ave. At curb Pink Flyer 6/24/20031 52601 2860 I Monterey Ave. In view Pink Flyer 3/4/2003 53701 3229 Nebraska PI. At curb Pink Flyer 3/4/2003 3335 Nevada Ave. Complaint follow up - in view Pink Flyer 1/21/20031 _53751 537_5 33441 _ _ Nevada Ave. In view Pink Flyer 3/4/2003 5375+ 33741--1 Nevada Ave. Complaint follow up - in view Pink Flyer 5/7/2003 5385'1 1659 ( New Hampshire Dr. ( Window frame - at curb Pink Flyer 3/4/20031 _ 5385', 1663 New Hampshire Dr. Complaint follow up - in view 1 Pink Flyer 3/4/2003 538511 1671 New Hampshire Dr. in view Pink Flyer 3/4/20031 53851 1672 New Hampshire Dr. Complaint follow up - in view Pink Flyer 3/4/2003 53851 1675 New Hampshire Dr. In view Pink Flyer 3/4/2003 5385 1687 New Hampshire Dr. In view Pink Flyer 10/7/20031 5500 17091 Oahu PI. At curb Pink & Regs 6/24/2003] 5590 1567 A,B,C Orange Ave. Container Defaced Overspray / Regs & I.D. Tag 6/24/20031 5590 15711 A,B,C Orange Ave. Container Defaced Overspray / Regs & I.D. Tag 6/24/20031 5590 1584 Orange Ave. Container Defaced Overspray / Regs & I.D. Tag 5/1/20031 5590 2084 Orange Ave. lAt curb i Pink Flyer 9/4/2003 5590 _ 2086 1Orange Ave. lAt curb _ Pink Flyer 5/1/2003 55901 2370 Orange Ave. At curb (Pink Flyer 5/1/20031 5590 2383 Orange Ave. At curb Pink Flyer 9/4/20031 5590 25661 Orange Ave. Excess trash Photo & Regs 1/28/20031 6/9/2003 812112003 6/9/2003 5590 26741 £ E 561 C1 1511'- "15, 1 56101 1541 Orange Ave. Qrchard Dr Orchard Dr. ' Complaint follow up at curb irr vaew I At curb ;' At curb Pink Flyer & Spoke to Resident Pink Flyer ?56 mk Flyer Pink Flyer 8/21/20031 56101 15711 Orchard Dr. In view Pink Flyer 1 6/9/20031 56101 1621 Orchard Dr. In view Pink Flyer & Regs 8121/2003 5610 2242 Orchard Dr. At curb Pink Flyer 8/21/20031 1!2812008 812112403 1!2812003 812012003 "° 1/2003 5620 20242 5620 20261 5620 20261 5620 20271 ` 5620 20271 56201 202721 Orchid St .:Orchid St ti ; Or hrd S# Orchid 'St","!;, Clrchid S# Orchid St. At curb At curb x k At curb Ati curb At curb x: ° 1n view Pink Flyer Pink FI ` er y Pmk Fl er Y f Pink Fljer Pink Fiver Pink Flyer given to Resident 5/20/2003 5670 2156 Pacific Ave. In view Pink Flyer 5/20/2003 5670 2226 Pacific Ave. At curb Pink Flyer j 5/20/2003 5670 2230 Pacific Ave. At curb Pink Flyer I 5/20/2003 56701 Pacific Ave. At curb Pink Flyer 10/7/2003 5690' L25LPalau Palau PI. Complaint follow up - in view Pink Flyer 1/24/2003 5690 PI. At curb Pink Flyer to Resident CODIO 12003 & 5 of 8 %� 0 ORDINANCE ENFORCEMQWEPORT - Year Ending 2003 7/1/20031 6000 1974 Pomona Ave. In view Pink Flyer 7/1/2003 6000 2011 Pomona Ave. Construction material & debris at curb Regs to Resident 7/1/2003 6000 2018 Pomona Ave. At curb Pink Flyer 7/1/2003 6000 2112 Pomona Ave. 2 t.v.'s & paint at curb Regs 5/14/2003 6000 2284 C Ponoma Ave. In view Pink Flyer 5/7/2003 6010 1578 Ponderosa St. Excess trash - boxes, etc. Regs / Card / Photo 5/20/2003 6010 1586 Ponderosa St. In view Pink Flyer 7/29/2003 6050 867 Presido Dr. In view Pink Flyer 7/29/2003 6050 964 Presido Dr. In view Pink Flyer 1/24/2003 6080 322 Princeton Dr. In view Pink Flyer 1/24/2003 6080 323 Princeton Dr. In view Pink Flyer 1/24/2003 6080 364 Princeton Dr. At curb Pink Flyer 12/5/2003 6080 463 Princeton Dr. In view Pink Flyer 1/13/2003 6175 1054 Redding Ave. In view Pink Flyer 1/28/2003 6175 1062 Redding Ave. Combo oven /stove - at curb Blue Flyer 11/25/2003 6210 2964 Redwoods Ave. In view Pink Flyer 7/8/2003 6220 2884 Regis Ln. In view Pink Flyer 3/4/2003 6245 16801 Rhode Island Cr. In view Pink Flyer CODE2003 12/21/2003 Page 6 of 8 ORDINANCE ENFORCEMENT REPORT - Year Ending 2003 COD103 10003 a 7 of 8 1 0 ORDINANCE ENFORCEMWEPORT - Year Ending 2003 0 ~ ' DATE STREET INDEX ADDRESSI STREET NAME i DESCRIPTION OF VIOLATION ACTION LETTER 3/20/2003 7070 17731 No Action Tanager Dr. I At curb / filled with dirt / serials painted over Regs Willo Ln. At curb Pink Flyer 10/23/2003 7127 1181 Willo Ln. IAt curb Masters Cr. lAt curb Pink Flyer 2596 lAt curb Pink Flyer 10/23/2003 7127 192 Masters Cr. At curb Pink Flyer 9/8/2003 7200 506 ITraverse Dr. Complaint follow up - at curb Pink Flyer 9/8/2003 7200 594 Traverse Dr. lAt curb Pink Flyer 4/22/2003 72451 1102 Tulare Dr. In view Pink Flyer 3/20/2003 72601_ 16641 D2 I Tustin Ave. At curb Pink Flyer 3/22/2003 7285 1657 Utah Cr. At curb Pink Flyer 1/13/20031 72941 10531 Vallejo Cr. At curb Pink Flyer 12/24/2002 73201 3130 Van Buren Ave. At curb Pink Flyer 11/24/20031 74001 318 Villanova Rd. In view Pink Flyer 11/24/20031 74001 328 Villanova Rd. in view Pink Flyer 5/20/20031 74201 269 Virginia St. Non- standard container - in view Pink Flyer & Photo 7/10/2003 75101 220/222 Walnut St. jAt curb Pink Flyer 7/7/2003 7510 274 Walnut St. In view Photo / Gave Pink & Regs to Resident 10/9/2003 � 7610 17781 JWestminster Ave. In view Pink Flyer 3/20/20031 7610 1992 Westminster Ave. In view Pink Flyer 11/13/20031 7650 1616 Willo Ln. Complaint follow up - okay No Action 10/23/20031 7650 2589 Willo Ln. At curb Pink Flyer 10/23/20031 7650 2591 Willo Ln. IAt curb Pink Flyer 10/23/20031 7650 2596 lAt curb Pink Flyer 10/23/20031 7650 2611 lWillo Ln. I In view Pink Flyer 6/20/2003 7650 2619 Willo Ln. In view Pink Flyer 5/1/2003 7660 125 E. Wilson St. At curb Pink Flyer 5/1/2003 7660 157 E. Wilson St. In view Pink Flyer CODE2003 12/21/2003 Page 8 of 8 4 �S�SANITq�p Costa Mesa Sanitary District ' �RpORA'�� Memorandum To: Board of Directors From: Thomas Fauth, Assistant Manager Date: December 30, 2003 Re: Pilot Program - Universal Waste /Big Green Box Battery Recycling - Toxco INTRODUCTION: Universal Wastes (u- waste) are hazardous wastes that are more common and pose a lower risk to people and the environment than other hazardous wastes. The new "Universal Waste Rule" regulations are in the California Code of Regulations, title 22, division 4.5 chapter 23. All universal wastes are hazardous wastes and, without the new rules, they would have to be managed under the same stringent standards as other hazardous wastes. Also, the universal wastes are generated by a wide variety of people rather than by the industrial businesses that primarily generate other hazardous wastes. An unwanted material may be considered hazardous if it has any of the following properties: Toxicity, Reactivity (explosive), Ignitability or Corrosivity (Acidic or alkaline). Universal wastes include: 1. Mercury Thermostats 2. Batteries 3. Lamps (fluorescent, high intensity, sodium vapor) 4. Non -empty aerosol cans 5. Mercury Switches 6. Mercury thermometers 7. Pressure or vacuum gauges (mercury containing manometers, barometers) 8. Dilators and weighted tubing (medical) 9. Rubber flooring (older gym floors) 10. Novelties containing mercury or mercury batteries 11. Mercury gas flow regulators 12. Counterweights and dampers 13. Dental amalgam 14. Consumer electronic devices (cell phones, game consoles, computers) 15. Cathode ray tubes (CRTs) A fully comprehensive program would address all of these wastes. In support of the District Public Outreach and Education program, the most common of these wastes everyone comes in contact with are batteries, lamps, and aerosol cans. This Memo outlines a Pilot program to address recycling batteries at District schools. + DISCUSSION: The most direct impact in educating our customers' children is most likely through a battery recycling program, to which other programs may be attached. Director Dan Worthington and Asst Mgr Tom Fauth visited Toxco, Inc., a battery recycler, located in Anaheim, CA. Kinsbursky Brothers, Inc., is a battery recycler located in Anaheim with a controlling interest in Toxco Inc. Toxco has initiated a program for battery and portable electronics recycling called "The Big Green Box." Staff proposes the following Pilot program to be tested in selected District schools: 1. Number of schools: 10 (2 high, 4 middle, 4 elementary schools) 2. Schedule: mid -April 2004 — mid -June 2004 (2 months) 3. Cost: 10 schools x 8 boxes /school x $52.50/box = $4,200 4. School Approval: NMUSD Authorization for 10 selected schools. 5. Benefit: Education to District school children, Public Awareness at homes, testing program documenting the concept as a proactive approach to meeting the February 9, 2006 diversion requirement. 6. If items 1 -5 above are deemed acceptable to the Board, District Counsel Alan Burns will have to determine through correspondence with Toxco and Kinsbursky Brothers whether their recycling guarantees, indemnification and insurance meet District standards. SUMMARY AND RECOMMENDATION: The Pilot program is designed to test 10 schools over a two -month period (8 weeks — mid -April — mid -June 2004; 2 boxes at each school every two weeks) with a natural ending date of mid -June, coinciding with the start of summer vacation. Estimating one box per week at each of 10 schools provides a reasonable database to determine follow -on program activity, at a cost of $4,200. The funds are available in the District budget under the Household Hazardous Waste (HHW) Program line item shown as: Account: 555102 Fund: 594 Organization: 80000 Program: 20210 This fund was budgeted at $24,000 for FY03 -04 for Curbside to collect HIM. The first six months of Curbside costs are average $1300 /month resulting in a budget savings of $700 /month, for a total available funding for the battery pilot program of $4200 to date. The current runout rate for Curbside could yield an additional $4200 of available funds over the next six months for similar efforts or program expansion. A successful program could lead to a shared partnership with retailers and potential CR &R funding of the program to assist CR &R in ensuring the u -waste is removed from the waste stream. 1 Atch, Draft CMSD -The Big Green Box Agreement _, Agreement To Recycle Batteries and Portable Electronics Between Costa Mesa Sanitary District and Toxco Inc. Toxco Inc also dba The Big Green Box agrees to recycle batteries received from the Costa Mesa Sanitary District (CMSD). This recycling shall recover usable products from the batteries and they shall not be placed in a landfill or sent for incineration. In addition to this, transportation, packaging, handling, storage, and recycling shall be in accordance with requirements of the US EPA guidelines listed in Code of Federal Regulations (CFR) 40 "Protection of the Environment" (latest revision) and the US DOT guidelines listed in CFR 49 "Transportation of Hazardous Materials" (latest revision). Toxco facilities, Toxco contractors, consolidation and storage areas, parent companies, and affiliated companies which may be utilized to recycle batteries and electronics shall be responsible for all permits and authorizations necessary to remain current with the requirements of the California Department of Toxic Substances, US Environmental Protection Agency, US Department of Transportation, and the Canadian Ministry of the Environment (if battery processing is performed in Canada). Toxco (or the affiliated receiving facility) shall issue Certificates of Acceptance and Guaranteed Recycling when the material is received from CMSD. Toxco (or the affiliated recycling facility) will issue Certificates of Recycling upon the actual recycling or the batteries or electronics. These Certificates will be issued upon request by CMSD. Either Toxco or CMSD may terminate this agreement at any time via written notification. I certify that I am authorized to enter in to this type agreement for Toxco Inc. also dba The Big Green Box. David G. Miller VP Toxco Inc. 125 E. Commercial St. Anaheim, CA 92801 Ph: 714 - 879 -2067 E -Mail: Dmiller320 @aol.com Date: December 23, 2003 DRAFT * Y MP04 -055 �g� SANITA,pT, __ �aop COSTA MESA SANITARY DISTRICT DEPARTMENT OF FINANCE MARC 12. PUCKE'1' "r `0'Pp0RASE0,9 INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE TO: SANITARY DISTRICT BOARD MEMBERS FROM: MARC PUCKETT, DIRECTOR OF FINANCE COPY TO: ROB HAMERS, DISTRICT MANAGER JUDY VICKERS, REVENUE SUPERVISOR DISTRICT STAFF DATE: JANUARY 7, 2004 SUBJECT: TREASURER'S REPORT FOR THE MONTH OF DECEMBER, 2003 Attached is the Treasurer's Report for the month of December, 2003. This performance report lists the ,types of securities held, institutions the securities are purchased from, maturity dates and interest rates for all securities in the District's investment portfolio as of the end of the reporting period. All of the District's investments as of December 31, 2003, are in compliance with the Investment Policy and the California Government Code. All market values provided in this report were obtained from Bank of New York, except for the Local Agency Investment Fund (LAIF). Market values for LAIF were provided by the State Treasurer's Office. The market values shown for the District's investment in LAIF represent the District's contractual rights to its LAIF account and does not represent the value of the underlying portfolio securities within the pool. As of December 31, 2003, the District has adequate cash reserves necessary to meet its obligations for the next six months. The weighted average stated ra rn (current yield) for the Sanitary District's i e, tment portfolio as of December 31, 2003, w s 2.93 %The yield to maturity of the portfolio w 2.91% he weighted average interest rate of the Dia -rric portfolio was 140 basis points (1.400 %) above e aver s age monthly effective yield of the State of California Local Agency Investment Fund (LAIF) of 1.530% as of December 31, 2003. The weighted average number of days to iaturity for the District's total portfolio was 1,010 days (2.767 years). The average duration of the underlying securities in the LAIF as of December 31, 2003, was 189 days. If you have any questions or need additional information, feel free to contact me directly. R. PUCKETT of Finance Attachments r • COSTA MESA SANITARY DISTRICT TREASURER'S REPORT OF POOLED CASH AND INVESTMENTS AS OF DECEMBER 31, 2003 � J � 7 � MARC R. PUCKETT DATE City Treasurer 2 DEPOSITS OUTSTANDING ACTIVE ACCOUNTS BANK BALANCE IN TRANSIT CHECKS BOOK BALANCE Bank of America $ 20,661.27 320.00 184,058.69 (163,077.42) Reconciling Items 82,952.82 - 82,952.82 Total Active Accounts 20,661.27 83,272.82 184,058.69 (80,124.60) INVESTMENTS Local Agency Investment Fund 4,085,693.58 4,085,693.58 Sweep Account 48,017.19 48,017.19 Medium Term Corporate Notes 681,095.25 681,095.25 Federal Agency Securities 7,599,531.25 7,599,531.25 Total Investments 12,414,337.27 - - 12,414,337.27 TOTAL POOLED CASH & INVESTMENTS $ 12,434,998.54 83,272.82 184,058.69 12,334,212.67 � J � 7 � MARC R. PUCKETT DATE City Treasurer 2 COSTA MESA SANITARY DISTRICT INVESTMENT ACTIVITY SUMMARY FOR THE MONTH OF DECEMBER 2003 Total investments outstanding as of November 30, 2003 Additions: Investment Purchases: Total Purchases: None Deductions: Investment Maturity Proceeds: Total Maturities: None Investments Called: Total Investments Called: None Net increase (decrease) in Sweep Account isNet increase (decrease) in LAIF Purchase Maturity Coupon Yield to Date Date Rate Maturijy Total investments outstanding as of December 31, 2003 $ 10,589,607.16 Cost 9,730.11 1,815,000.00 $ 12,414,337.27 COSTA MESA SANITARY DISTRICT ® INVESTMENT ACTIVITY SUMMARY FOR THE QUARTER ENDING DECEMBER 31, 2003 U • Total investments outstanding as of September 30, 2003 Additions: Investment Purchases: Total Purchases: None Deductions: Investment Maturity Proceeds: Total Maturities: None Investments Called: Total Investments Called: None Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Purchase Maturity Interest Yield to Date Date Rate Maturi Total investments outstanding as of December 31, 2003 $ 10,104,683.34 Cost 44,731.95 2,264,921.98 $ 12,414,337.27 4 0 0 • COSTA MESA SANITARY DISTRICT INVESTMENTS AND INVESTMENT EARNINGS AS OF DECEMBER 31, 2003 KEY: STP - State Treasurers Pool FHLB - Federal Home Loan Bank CP- Commercial Paper MTCN - Medium Term Corporate Note FHLMC - Federal Home Loan Mortgage Corporation FNMA - Federal National Mortgage Association *Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report. COSTA MESA SANITARY DISTRICT POOLED CASH AND INVESTMENTS BY FUND AS OF DECEMBER 31, 2003 FFCB - Federal Farm Credit Bank *CR = Current rating as of December 4, 2003 SEWER CONSTRUCTION FUND 592 $ 209,041.69 FACILITIES REVOLVING FUND INTEREST 2,252,734.54 CMSD SOLID WASTE FUND 594 2,080,057.77 CMSD LIQUID WASTE FUND COUPON INVESTMENT EARNED AT PURCHASE MATURITY DEPOSITS FUND INVESTMENT CUSIP NUMBER RATE AMOUNT 12/31/2003 DATE DATE COMMENTS Local Agency Investment Fund - STP N/A 1.530% $ 4,085,693.58 - — Bank of New York- Sweep Account N/A 0.520% 48,017.19 - — — MTCN (Texas Instruments Inc.) 882508AH7 6.125% 681,095.25 17,226.56 05/15/2001 02/01/2006 Bullet; S &P /Moodys rated as A/ A2 *(CR - No change) FHLMC 3128X1AT4 3.250% 1,000,000.00 4,243.05 05/14/2003 05/14/2007 Callable 11/14/03 with 5 days notice. FFCB 31331QV61 2.625% 500,000.00 3,536.46 06/24/2003 09/24/2007 Callable 09/24/03 with 7 days notice. FHLMC 3128X1AW7 3.750% 1,000,000.00 4,895.83 05/14/2003 05/14/2008 Callable 11/14/03 with 5 days notice. FFCB 31331QS32 3.240% 600,000.00 702.00 06/18/2003 06/18/2008 Callable 09/18/03 with 7 days notice. FHLB 31339YDRO 3.050% 1,499,531.25 20,206.25 07/22/2003 07/22/2008 Callable 10/22/03 with 5 days notice. FFCB 31331Q6G7 3.875% 500,000.00 8,180.56 07/29/2003 07/29/2008 Callable 10/29/03 with 7 days notice. FNMA 3136F33R5 3.770% 1,000;000.00 14,261.11 07/30/2003 07130/2008 Callable 10/30/03 with 10 days notice. FHLB 31339YPE6 3.400% 1,000,000.00 15,813.05 07/30/2003 07/30/2008 Callable 10/30/03 with 5 days notice. FNMA 3136F34U7 3.910% 500,000.00 7,439.86 08/14/2003 08/14/2008 Callable 11/14/03 withl0 days notice. TOTAL $ 12,414,337.27 96,504.73 KEY: STP - State Treasurers Pool FHLB - Federal Home Loan Bank CP- Commercial Paper MTCN - Medium Term Corporate Note FHLMC - Federal Home Loan Mortgage Corporation FNMA - Federal National Mortgage Association *Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report. COSTA MESA SANITARY DISTRICT POOLED CASH AND INVESTMENTS BY FUND AS OF DECEMBER 31, 2003 FFCB - Federal Farm Credit Bank *CR = Current rating as of December 4, 2003 SEWER CONSTRUCTION FUND 592 $ 209,041.69 FACILITIES REVOLVING FUND 593 2,252,734.54 CMSD SOLID WASTE FUND 594 2,080,057.77 CMSD LIQUID WASTE FUND 595 7,791,897.04 SELF - INSURANCE FUND 602 24.48 DEPOSITS FUND 701. 457.15 $ 12,334,212.67 RE i • 0 COSTA MESA SANITARY DISTRICT SUMMARY OF POLICY LIMITATIONS AS OF DECEMBER 31, 2003 CURRENT PERCENTAGE BASED ON MARKET DESCRIPTION VALUE AS OF 12/31/03 U.S. Treasury Bills 0.00% U.S. Treasury Notes 0.00% Federal Agency Issues: FICB FFCB FLB FHLB FNMA FHLMC Other * Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes Repurchase Agreements Reverse Repurchase Agreements LAIF (Local Agency Investment Fund) Current Balance Orange County Treasurer's Pool Money Market Mutual Funds (Sweep Account) Asset - Backed and Mortgage- Backed Securities TOTAL 0.00% 12.89% 0.00% 20.13% 12.08% 16.11% 0.00% 0.00% 0.00% 0.00% 0.00% 5.49% 0.00% 0.00% 32.91% 0.00% 0.39% 0.00% 100.00% MAXIMUM PERCENTAGE UNLIMITED UNLIMITED 25.00% 25.00% 25.00 25.00% 25.00% 25.00% 25.00% 40.00% UNLIMITED 30.00% 15% or 30% (1) 30.00% UNLIMITED 10% of base $ 40,000;000.00 $ 4,085,693.58 35.00% 10% per fund (2) 20.00% % of Portfolio Maturing within one year 33.30% no less than 25% % of Portfolio Maturing or Callable within one year 94.51% (1) Current dollar weighted average maturity as of 12/31/03 is 0 days. (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE N COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS BY INSTRUMENT TYPE AS OF DECEMBER 31, 2003 % Rounds 5/4 V TYPE OF PURCHASE MATURITY INTEREST MARKET % OF INSTITUTION INVESTMENT DATE DATE RATE COST VALUE PORTFOLIO SPECIAL CHARACTERISTICS OF INVESTMENTS LAIF POOL N/A CONTINUOUS 1.530% * $ 4,085,693.58 4,085,693.58 32.91% Local Agency Investment Fund - State Treasurer's Pool Bank of New York SWEEP N/A CONTINUOUS 0.520% 48,017.19 48,017.19 0.39% Stagecoach Funds Inc. - Treasury Money Market Mutual Fund Morgan Keegan MTCN (Texas Instruments Inc) 05/15/2001 02/01/2006 6.125% 681,095.25 725,901.75 Bullet, S &P /Moodys rated as A /A2 *(CR - No change) 681,095.25 725,901.75 5.49% Morgan Stanley FHLMC 05/14/2003 05/14/2007 3.250% 1,000,000.00 1,006,400.00 Callable 11/14/03 with 5 days notice. Banc of America FHLMC 05/14/2003 05/14/2008 3.750% 1,000,000.00 1,008,090.00 Callable 11/14/03 with 5 days notice. 2,000,000.00 2,014,490.00 16.11% Morgan Keegan FHLB 07/22/2003 07/22/2008 3.050% 1,499,531.25 1,474,218.75 Callable 10/22/03 with 5 days notice. Morgan Keegan FHLB 07/30/2003 07/30/2008 3.400% 1,000,000.00 995,000.00 Callable 10/30/03 with 5 days notice. 2,499,531.25 2,469,218.75 20.13% Citigroup Global Markets Inc. FNMA 07/30/2003 07/30/2008 3.770% 1,000,000.00 1,000,000.00 Callable 10/30/03 with 10 days notice. Morgan Keegan FNMA 08/14/2003 08/14/2008 3.910% 500,000.00 501,406.25 Callable 11/14/03 with 10 days notice. 1,500,000.00 1,501,406.25 12.08% Citigroup Global Markets Inc. FFCB 06/24/2003 09/24/2007 2.625% 500,000.00 491,562.50 Callable 09/24/03 with 7 days notice. Morgan Stanley FFCB 06/18/2003 06/18/2008 3.240% 600,000.00 594,562.50 Callable 09/18/03 with 7 days notice. Morgan Stanley FFCB 07/29/2003 07/29/2008 3.875% 500,000.00 500,000.00 Callable 10/29/03 with 7 days notice. 1,600,000.00 1,586,125.00 12.89% *Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report. $ 12,414,33727 12,430,852.52 100.00% *CR = Current rating as of December 4, 2003 % Rounds 5/4 V COSTA MESA SOTARY DISTRICT OUTSTANDING INVESTMENTS AS OF DECEMBER 31, 2003 * Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report. WEIGHTED AVERAGE INTEREST RATE OF PORTFOLIO 2.93 % WEIGHTED AVERAGE YIELD TO MATURITY 2.91 % WEIGHTED AVERAGE DAYS TO MATURITY 1,010 DAYS MATURITY OF PORTFOLIO LESS POOLS 1,496 DAYS 00 TYPE OF PURCHASE MATURITY/ DAYS TO COUPON YIELD TO INSTITUTION INVESTMENT DATE CALL DATE MATURITY RATE MATURITY COST Local Agency Investment Fund Pool 1 1.530 % 1.530 % $ 4,085,693.58 Bank of New York Sweep 1 0.520 % 0.520 % 48,017.19 Morgan Keegan MTCN (Texas Instruments Inc.) 05/15/2001 02/01/2006 763 6.125 % 5.900 % 681,095.25 Morgan Stanley FHLMC 05/14/2003 05/14/2007 1,230 3.250 % 3.250 % 1,000,000.00 11/14/2003 Citigroup Global Markets Inc. FFCB 06/24/2003 09/24/2007 1,363 2.625 % 2.625 % 500,000.00 09/24/2003 Banc of America FHLMC 05/14/2003 05/14/2008 1,596 3.750 % 3.750 % 1,000,000.00 11/14/2003 Morgan Stanley FFCB 06/18/2003 06/18/2008 1,631 3.240 % 3.240 % 600,000.00 09/18/2003 Morgan Keegan FHLB 07/22/2003 07/22/2008 1,665 3.050 % 3.050 % 1,499,531.25 10/22/2003 Morgan Stanley FFCB 07/29/2003 07/29/2008 1,672 3.875 % 3.875 % 500,000.00 10/30/2003 Citigroup Global Markets Inc. FNMA 07/30/2003 07/30/2008 1,673 3.770 % 3.770 % 1,000,000.00 10/30/2003 Morgan Keegan FHLB 07/30/2003 07/30/2008 1,673 3.400 % 3.400 % 1,000,000.00 10/30/2003 Morgan Keegan FNMA 08/14/2003 08/14/2008 1,688 3.910 % 3.910 % 500,000.00 11/14/2003 Total outstanding investments $ 12,414,337.27 * Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report. WEIGHTED AVERAGE INTEREST RATE OF PORTFOLIO 2.93 % WEIGHTED AVERAGE YIELD TO MATURITY 2.91 % WEIGHTED AVERAGE DAYS TO MATURITY 1,010 DAYS MATURITY OF PORTFOLIO LESS POOLS 1,496 DAYS 00 0 COSTA MESA SANITARY DISTRICT SCHEDULE OF INVESTMENTS OUTSTANDING FOR ALL MATURITIES WITH MARKET VALUES AS OF DECEMBER 31, 2003 * Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report NET PURCHASE MATURITY INSTITUTION/ TYPE OF COUPON MARKET ACCRUED GAIN /LOSS DATE DATE BROKER /DEALER INVESTMENT PAR RATE COST VALUE INTEREST IFSOLD N/A CONTINUOUS LAIF POOL $ 4,085,693.58 1.530% 4,085,693.58 4,085,693.58 N/A CONTINUOUS Bank of New York SWEEP 48,017.19 0.520% 48,017.19 48,017.19 - - 05/15/2001 02/01/2006 Morgan Keegan MTCN (Texas Instruments Inc.) 675,000.00 6.125% 681,095.25 725,901.75 17,226.56 44,806.50 05/14/2003 05/14/2007 Morgan Stanley FHLMC 1,000,000.00 3.250% 1,000,000.00 1,006,400.00 4,243.05 6,400.00 06/24/2003 09/24/2007 Citigroup Global Markets Inc. FFCB 500,000.00 2.625% 500,000.00 491,562.50 3,536.46 (8,437.50) 05/14/2003 05/14/2008 Banc of America FHLMC 1,000,000.00 3.750% 1,000,000.00 1,008,090.00 4,895.83 8,090.00 06/18/2003 06/18/2008 Morgan Stanley FFCB 600,000.00 3.240% 600,000.00 594,562.50 702.00 (5,437.50) 07/22/2003 07/22/2008 Morgan Keegan FHLB 1,500,000.00 3.050% 1,499,531.25 1,474,218.75 20,206.25 (25,312.50) 07/29/2003 07/29/2008 Morgan Stanley FFCB 500,000.00 3.875% 500,000.00 500,000.00 8,180.56 07/30/2003 07/30/2008 Citigroup Global Markets Inc. FNMA 1,000,000.00 3.770% 1,000,000.00 1,000,000.00 15,813.05 07/30/2003 07/30/2008 Morgan Keegan FHLB 11000,000.00 3.400% 1,000,000.00 995,000.00 14,261.11 (5,000.00) 08/14/2003 08/14/2008 Morgan Keegan FNMA 500,000.00 3.910% 500,000.00 501,406.25 7,439.86 1,406.25 Total investments outstanding $ 12,408,710.77 12,414,337.27 12,430,852.52 96,504.73 16,515.25 * Reflects LAIF daily rate as of 12/31/03. Monthly rate not available at time of report 0 00'000'009'G SZ'I£S'66S'Z $ 00'000'005 00'000'005 £OOZ /fit /11 %016'£ SOOZ/fi1/80 £OOZ /f l/80 VWNd 00'000'000'1 00'000'000'1 £OOZ /fi141 %OSZ'£ 8002 /fit /SO £OOZ /fit /SO DWIHd 00'000'000'1 00'000'000'1 £OOZ /fi1/11 %OSZ'£ GOOZ /fit /SO £OOZ /fit /SO DWIHd 00'000'000'1 00'000'000'1 £OOZ /0001 %OOfi'£ 8002 /0£/LO £OOZ /0£ /GO a'IHd 00 "000'000'1 00'000'000'1 £OOZ /0£ /O1 %OZfC 8002 /0£ /GO £OOZ /0£ /GO VWNd 00'000'008 00'000'005 £OOZ /6Z/01 %SZS'£ SOOZ /6Z /GO £OOZ /6Z /GO a dd 00'000'OOS'l SZ'1£S'66fi'l £OOZ /ZZ /OL %OSO'£ 8002 /ZZ /GO £OOZ /ZZ /GO a'IHd 00'000'OOS 00'000'008 £OOZ /W60 %SZ9'Z ZOOZ /f Z /60 £OOZ A Z /90 a dd 00'000'009 00'000'009 $ £OOZ/81/60 %OfiZ'£ 800Z/81/90 £OOZ /81/90 aDid Nva ISOD HIV(l dIVN d.LHQ Ff.lvcl INE[WISdANI dO EMU TIVD ZSd2Id.LNI 1GLRIf1.LVW EISVHDNfld £OOZ'L£ -daft aDau 30 sv d7f1QdHJS TIVJ ,LJIII,LSIQ ,k'dV LINVS VS3W V LSOJ 0 0 9 0 0 9 COSTA MESA SANITARY DISTRICT DAILY CASH FLOWS AS OF DECEMBER 31, 2003 w 81000,000 U Z Q 4,000,000 1- - - o p p o p p p A o p Q Q Q A p Q Q A p o p o Q A Q Q Q o Q Q A 1,,:. 1110 111.) Q o 6� 0& o� o� o� oec oec Qec L `L o�P`�P �e',S�e'�o do ,So \p cLO ,50 ��cv do \c c�a DATE • • • COSTA MESA SANITARY DISTRICT CASH FLOWS AS OF DECEMBER 31, 2003 3,000,000 2,500,000 2,000,000 a 1'500,000 w 1,000,000 0 500,000 M M M M M M M M M M M M 4 4 R 4 R 4 4 4 4 4 4 e=v ar v �, rTv 7 Gai v O a z o _ Date �" REVENUE - - EXPENSE • • • 5.50 5.00 4.50 4.00 3.50 E� z 3.00 W a 2.50 2.00 1.50 1.00 0.50 p� �0 p� ti� 1`1: �°►' �h' Off' ,�q' p� �`I: W 2003 /2004 MARKET RATES AS OF DECEMBER 31, 2003 DATE 3 -MONTH LIBOR 6 -MONTH LIBOR 90 DAY T -BILL 26 WEEK T -BILL 1 YR T -BILL 2 YR T -NOTE 3 YR T -NOTE 5 YR T -NOTE 10 YR T -NOTE FEDERAL NATIONAL "A DTr AI C COSTA MESA SANITARY DISTRICT - ASSET ALLOCATION AS OF DECEMBER 31, 2003 FEDERAL HOME FEDERAL HOME MEDIUM TERM LOAN BANK LOAN MORTGAGE CORPORATE 20% CORPORATION NOTES it°i FEDERAL FARM 1 CREDIT BANK SWEEP ACCOUNT 13% 0% % Rounded 5/4 E LOCAL AGENCY INVESTMENT FUND 34% F7Local Agency Investment Fund F—ISweep Account F7Federal Farm Credit Bank F7Federal National Mortgage Association Federal Home Loan Bank 71Federal Home Loan Mortgage Corporation Medium Term Corporate Notes Total In Thousands $ 4,086 48 1,600 1,500 2,499 2,000 681 $ 12,414 • • • COSTA MESA SANITARY DISTRICT - PORTFOLIO INTEREST RATE INFORMATION AS OF DECEMBER 31, 2003 7.00 6.75 6.50 6.25 6.00 5.75 5.50 5.25 5.00 4.75 4.50 z 4.25 w 4.00 3.75 aw 3.50 3.25 - — 3.00 2.75 2.50 2.25 2.00- 1.75 —� - 1.50 1.25 1.00 0.75 ,�p1 p� gyp` p`ti p`ti pti pti o`ti p`ti p`ti p`ti p`ti p`ti oti p`ti per' per' p�' per' p^' p�' o'� per' p� p� p� per' 4Q O� � � , e lam �e0 at PQt�a� ,JO �� PO40 CIO O� Qe� DATE *OCIP rate for Dec. not available at time of report. LAIF rate reflects daily rate as of 12/31/03. Monthly rate not available at time of re rt. n CMSD AVERAGE -- LAIF T -BILL (1 YEAR) T -BILL (3 YEAR) OCIP 70 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION -- AS OF DECEMBER 31, 2003 .. ----------------------------------------------------- - -- - ---------------------------------------------- 53.16% 50% In Thousands 1-180 Days $ 4,134 .. 33.30% 181 - 365 Days - 30% 20% 1 - 2 Years - 2 - 3 Years 681 3 - 4 Years 1,000 � 5.49% 4 - 5 Years 6,599 0.00% 0.00% TOTAL $ 12,414 1 - 180 Days 181 - 365 Days 1 -2 Years 2 -3 Years 3 -4 Years 4-5 Years % Rounded 5/4 a 70 -- 60% .. ----------------------------------------------------- 53.16% 50% 40% .. 33.30% 30% 20% 10% � 5.49% 0.00% 0.00% 1 - 180 Days 181 - 365 Days 1 -2 Years 2 -3 Years 3 -4 Years 4-5 Years