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Agenda Packets - Board - 2009-06-24Costa Mess afar i-st -riot ... an Independent Special District Robert Ooten Vice President James Ferryman Director Arlene Schafer President Gary Monahan Secretary Arthur Perry Director 0 Regular Meeting — Wednesday, June 24, 2009 RECOMMENDED ACTION CALL TO ORDER —11 :30 a. M. — 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval • 1. Special Meeting on 2009 -2010 Budget — May 8, 2009 2. Recycling Committee Meeting — May 18, 2009 Protecting our community's Health by providing solid waste and sewer collection services. www.crosdcagov Costa Mess SanitxrY q District AGENDA 4W VI. VII. 3. Special Meeting (Closed Session) — May 18, 2009 4. Sewer System Committee Meeting — May 19, 2009 5. Investment Oversight Committee Meeting - May 20, 2009 6. Regular Meeting — May 20, 2009 7. Special Meeting (Closed Session) — May 28, 2009 8. Special Meeting (Closed Session) — June 8, 2009 Manager's Reports 9. Refunds 10. Occupancy Report and payment to Costa Mesa Disposal —June 2009 11. Monthly SSO Report to State Water Resources Control Board 12. Waste Diversion Report — June 2009 13. Contract Payment to CR Transfer for Recycling Services & Disposal for June 2009 14. Ordinance Enforcement Officer's Report Engineer's Reports 15. Project Status Report Treasurer's Reports 16. Financial Reports as of May 31, 2009 17. Treasurer's Reports as of May 31, 2009 18. Warrant Register for the month of May 2009 in the amount of $637,636.06 19. Directors' Compensation and Reimbursement of Expenses for the Month of May 2009 END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS PUBLIC COMMENTS June 24, 2009 Page 2 RECOMMENDED ACTION One Refund Approve Receive & File Receive & File Ratify Payment Receive & File Receive & File Approve Approve Ratify Payments Approve Compensation & Ratify Expenses Protecting our community's health by providing sol'lwaste and sewer collection senvues. wu ,qov Costs Mesa SaftitaYq D st-HU June 24, 2009 AGENDA Wage 4 RECOMMENDED ACTION 8. Newport Mesa Unified School District Elementary Science Advisory Accept Report 9. CMSD Signage at Estancia High School and Costa Mesa High School Accept Report 10. Signs for Orange Coast College Recycling Center Accept Report 11. Large Item Collection Program Accept Report 12. Report on Other CMSD Recycling Programs Accept Report IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) Update B. Engineering and Inspection Budget Beginning July 1, 2009 Consider C. Emergency or Non -bid Sewer Work — Santa Ana Pump Station Ratify Actions by District Engineer by 4/5 Vote X. TREASURER'S REPORTS d1. INTERIM DISTRICT MANAGER & DISTRICT ENGINEER PERFORMANCE AND EVALUATION AND CONTRACT MATTERS A. Closed Session to discuss the personnel evaluation of the Interim District Manager pursuant to Government Code Section 54957. B. Closed Session to discuss the personnel evaluation of the District Engineer pursuant to Government Code Section 54957. C. Open Session to Ratify the Interim District Manager's Contract. D. Open Session to Discuss Rate Restructuring for Engineering Work and Approval of the District Engineer's Contract. XII. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) B. NMUSD Use of CMSD Sewer Easement Consider Agreement s C. Proposition 218: Notice to Tenants of Imposition of Property - Related Fee Accept Report D. Review of Local Meetings Allowed for Director Compensation Consider Protecting our community's Health by providing solid waste and sewer collection services. ,qov Costa Mess Sanjtcay� District AGENDA E. Resolution No. 2009 -766 Declaring that Volunteers Performing Service for the District Without Pay are Hereby Deemed to be Employees for the Purpose of the Workers' Compensation Law June 24, 2009 Page 5 RECOMMENDED ACTION Adopt Resolution F. FOG Agreement with Environmental Engineering & Contracting, Inc. Execute Agreement G. Technology Research Center - MIS Maintenance Agreement Execute Agreement XIII. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report (President Schafer) D. Local Agency Formation Commission (LAFCO) Accept Report E. California Special Districts Association (CSDA) Accept Report (President Schafer) 1. CSDA Membership Dues Freeze Accept Report F. California Association of Sanitation Agencies (CASA) Accept Report G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XIV. OLD BUSINESS XV. NEW BUSINESS A. SDRMA Property & Liability Renewal Invoice in the amount of $63,275.57 Approve Payment XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI1. ADJOURNMENT Protecting our community's health by providing solid waste and sewer coClection senvices. www.crosdca.gov CONSENT • COSTA MESA SANITARY DISTRICT MINUTES OF SPECIAL MEETING MAY 85 2009 The Costa Mesa Sanitary District held a Special Meeting at 11:45 a.m. on Friday, May 8, 2009 at 628 W. 19th Street, Costa Mesa. Directors Present: Art Perry, Arlene Schafer, Bob Ooten, Gary Monahan, James Ferryman Staff Present: Robin B. Harriers, Manager /District Engineer; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer /Director of Finance; Teresa Gonzalez, Accountant ® President Schafer called the meeting to order at 11:45 a.m. and turned the meeting over to Mr. Davis. I. Proposed CMSD Fiscal Year 2009 -2010 Budget Mr. Davis gave a presentation on the Preliminary Fiscal Year 2009 -2010 budget. The preliminary budget includes an increase in the liquid waste annual charge in order to fund necessary capital replacements and a contribution for the construction of the District yard. No increase is required to the existing solid waste annual charge. Mr. Davis provided highlights of the preliminary budget for fiscal year 2009 -10 and the projected actual revenues and expenses for fiscal year 2008 -09. Revenues: • Increase sewer rates 5.00% • Continue to not budget for general property taxes • Reduction in average return on investments • Elimination of insurance reimbursement. Expenses: ■ Replacement of Ordinance Enforcement Officer ■ No election ® Reduction in contracted services ■ Elimination of contribution to operating reserve ■ Contribution to the District yard Minutes of Special Meeting May 8, 2009 Budget Overview Solid Waste Fund: Property Taxes Page 2 No estimated revenue for property taxes has been included in the preliminary budget, due to the uncertainty surrounding the District's continued receipt of general property tax given the uncertainty surrounding the State's financial condition, as well as the District's past practice of not budgeting this revenue source. Investment Earnings Investment earnings are expected to decrease by $15,000 or 25.00% as compared to the prior year. This decrease is attributable to lower short-term interest rates. Interest is estimated at an average of 2.00% for the year. Salaries & Benefits 0 Salaries and benefits are anticipated to decrease by $6,400, or 3.28% as compared to prior year projections. This decrease is primarily attributable to the planned filling of the Ordinance Enforcement Officer (OEO) position at a salary level less than currently being paid. • Operations & Maintenance Operations and maintenance costs are anticipated to increase by $124,710, or 2.65 %, as compared to the prior year projections. This increase is primarily attributable to an increase in the contingency as compared to the contingency actually used in fiscal year 2008 -09. For the prior fiscal year, the contingency was budgeted at $125,000 and only $6,650 has been accessed through March 31, 2009. The preliminary budget for fiscal year 2009 -10 keeps the contingency flat at $125,000. Programs Programs are budgeted to increase by $43,000, or 135.65 %, over the prior year projections. This increase over projections is actually a small decrease as compared to the prior year's amended budget of $77,700. The preliminary budget provides for an increase of $4,000 in the budget for the Sharp's program due to an anticipated increase in the number of pharmacies participating in the program. The preliminary budget decreases the appropriation for the Household Hazardous Waste program by $7,000 in order to reflect a budget in line with prior years' expenses. n U fA; Minutes of Special Meeting Page 3 May 8, 2009 • Liquid Waste Fund: Annual Charge The annual charge required to fund the preliminary budget of the Liquid Waste Fund needs to increase 5.00% for fiscal year 2009 -10. The increase in the annual sewer charge will be considered at a separate public hearing. Salaries & Benefits Salaries and benefits are anticipated to decrease by $94,100, or 8.05 %, as compared to the prior year's projected annual expenses. The decrease is primarily attributable to the planned filling of the OEO position at a salary level less than currently being paid. Additionally, in fiscal year 2008 -09, the Maintenance Supervisor position received a retroactive salary increase that was originally budgeted as part of the 2007 -08 fiscal year. Operations & Maintenance Operations and maintenance costs are anticipated to increase by $85,605, or 5.10 %, over the prior year's projected actual expenses. The significant components of this increase are: • Increase of $100,000 for the annual contribution to the sinking fund. This contribution was budgeted as CIP in fiscal year 2008 -09. As the nature of the expense does not meet the definition of CIP, Staff has reclassified the budget for the annual contribution to operations and maintenance. ■ Increase of $188,000 in contingency. This amount is set aside for use during the fiscal year should any unforeseen expenses occur which were not included as part of the adopted budget. During the 2008 -09 fiscal year, additional appropriations in the amount of $140,000 were required through March 31, 2009. ■ Increase of $125,000 for the FOG contract and televising sewer lines. These items have previously been budgeted as part of CIP, but do not meet the definition of an improvement project. Therefore, Staff reclassified these costs to operations and maintenance cost. ■ Decrease in election costs of $38,000 as an election will not be held in fiscal year 2009 -10. • Decrease in contracted sewer line maintenance in the amount of $308,000 due to the finalization of all lines being cleaned and televised. Future contracted sewer line maintenance will consist solely of production cleaning and the District's maintenance crew will handle hot spots. K, Minutes of Special Meeting Page 4 , May 8, 2009 Mr. Davis gave a summary of capital improvement projects with a total of $2,115,000 for • fiscal year 2009 -10. Discussion was held on operations and maintenance and Staff was directed to allocate a total of $80,000 to Plan Check & Inspection and $40,000 for Engineering and Inspection for the Sewer Lateral Assistance Program. Mr. Davis will make the necessary changes to the FY 2009 -2010 Budget to be presented to the Board for adoption at the May 20, 2009 regular Board of Directors' meeting. If. Confirm date of Thursday, July 30, 2009 at 6:00 p.m. for Sewer & Trash Public Hearing The date of Thursday, July 30, 2009 at 6:00 p.m. was confirmed for the Sewer and Trash Public Hearing. The meeting will be held in the CMSD conference room at 628 W. 19th Street, Costa Mesa. The postcard notification to the ratepayers will occur prior to June 15, 2009. IV. Public Comments No members of the public were present. ADJOURNMENT President Schafer adjourned the meeting at 1:34 p.m. Secretary il President • 0 • .e COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING May 18, 2009 The Costa Mesa Sanitary District Recycling Committee met at 3:30 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten, James Ferryman and Arlene Schafer Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Teresa Gonzalez, Denise Gilbert, Janel Jackson Director Ooten called the meeting to order at 3:30 p.m. I. Recycling Committee Goals for 2009 -2010 Staff reviewed the Recycling Committee Goals for 2009 -2010 with no changes recommended. 11. Orange County Waste and Recycling Sub - Regional Meetings and Grant Program A letter from the City of Costa Mesa to Orange County Waste & Recycling was presented authorizing the CMSD to submit a Regional Recycling and Waste Diversion Grant application on behalf of the City of Costa Mesa as a participant in the proposed grant project. On May 2, 2009, CMSD Staff presented the third in a series of community composting events at 170 Del Mar to approximately 50 attendees to promote residential composting and vermicomposting. Eighteen Earth Machines and sixteen worm bins were provided to attendees who expressed great interest in the processes. III. CR &R Report on Other Agencies Recycling Programs Ms. Throop from CR &R was unable to attend the May 18, 2009 meeting of the CMSD Recycling Committee. Protecting our community's Health by providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting May 18, 2009 Page 2 40 IV. Disposal of Residential Grease in CMSD Trash Collection Program Director Ooten reported the CMSD is negotiating with the OCC Recycling Center on a program to collect residential grease. Of concern to OCC is the liability issue of people slipping and falling if grease is spilled. V. TeWinkle School Plastics Recycling Check for $300 Director Ooten presented a $300 check to Charles TeWinkle Intermediate School for their participation in collecting plastics. VI. Bioplastics Ms. Gilbert presented a report on Bioplastics, a form of plastic that comes from a renewable source such as potato and cornstarch. Research and development of Bioplastics with the use of corn first began over a century ago, leading to the development of a non -toxic flame retardant plastic, or thermoplastic, by use of polylactic acid. Bioplastics are being increasingly researched and new developments made. Starch and starch blends make up 80% of the Bioplastics market. Pure starch has the ability to absorb humidity. Thermoplastic starch is the most important and widely used Bioplastics. The pharmaceutical industry uses thermoplastic starch with glycerin and sorbitol to produce drug capsules. Products produced using Bioplastics are drinking cups, cutlery, coated paper and yogurt tubs, plant pots and bags. Examples of "dinner utensils" made from potato starch were displayed. VII. Outreach/Signage Opportunity at Estancia High School Stadium Photographs of signage at the Estancia High School stadium were presented. The cost of having signage at the school is $500 for twelve months. Staff will research to determine if funds from the Grant may be used for such purposes and discussion with the Board of Directors at the next regular Board meeting. VIII. Report on Other CMSD Recycling Programs A tour of the MRF and the landfill is scheduled on June 12, 2009 for 4t" grade students from College Park Elementary School. Ms. Gilbert is also arranging a tour for 10 -12 special education students that will potentially occur on June 15, 2009. • • Protecting our community's &4 dth by providing solid waste and sewer collection services. °--- www.crosdcaAov • t.� Costa Mesa Sanitary District ''- ,► Minutes of Recycling Committee Meeting May 18, 2009 Page 3 Staff reported approval by OCC to place signs outside the College and throughout the campus with a cost breakdown of $200 for 30 double -sided signs. Funds used for this purpose are of benefit to the ratepayers. Mr. Fauth presented an article from the Orange County Register on seven South County cities trying to put together a test program to determine how much food waste at restaurants can be kept out of the landfill. Orange County Waste & Recycling is offering regional grants to pay for a pilot program. The seven South County cities, served by trash hauler CR &R, applying for a grant are Aliso Viejo, Dana Point, Laguna Hills, Laguna Niguel, Laguna Woods, San Clemente and San Juan Capistrano. IX. Public Comments There was no public present at the meeting. Director Ooten adjourned the meeting at 4:15 p.m. Secretary President Protecting our community's health by providing solid waste and sewer collection serrrices. www.crosdca.gov COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING MAY 18, 2009 The Board of Directors of the Costa Mesa Sanitary District held a duly- noticed Closed Session on Monday, May 18, 2009 at 5:00 p.m. in Conference Room 1 B at the Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, California 92626 to discuss the performance evaluation of the Manager /District Engineer pursuant to Government Code Section 54957. Directors Present: Arlene Schafer, Robert Ooten, Gary Monahan, Arthur Perry, James Ferryman Staff Present: Alan Burns, Legal Counsel Others Present: Steve Filarsky, Attorney at Law The Board of Directors adjourned to closed session at 5:00 p.m. I. Performance Evaluation of the Manager /District Engineer The Board reconvened to open session at 7:05 p.m. and announced that the President had been given authority to meet with the Manager /District Engineer. 111. Public Comments There were no members of the public present and no public comments made. President Schafer adjourned the meeting at 7:07 p.m. 0 Secretary President Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydrstrict.org • • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING MAY 199 2009 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on May 19, 2009 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: James Ferryman; Gary Monahan; DIRECTORS ABSENT: Bob Ooten STAFF PRESENT: Robin Harriers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Sherry Kallab, Management Analyst; Teresa Gonzalez, Accountant; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II; Karl Dulake, Maintenance Supervisor; Paul Guzman, Inspector; Joe Limon, Inspector. OTHERS PRESENT: Joe Parker, Vice President, National Clay Pipe Institute MONTHLY SSO STATISTICS Director Monahan requested Staff notify Directors of newspaper articles regarding the District in advance. Mr. Fauth reported two spills have been added to the stats. One spill occurred on the date of the last sewer committee meeting. April 21, 2009 located at 517 W. 19th Street. Three food service establishments feed into the line. The second spill was due to a diaper blocking the private property lateral line. A plumber was able to remove the blockage from the lateral at the trailer park on 327 West Wilson St. Staff requested recommendations of fee schedules for repeat offenders from EEC. Staff will forward recommendations to District Counsel for review. Mr. Hamers requested Staff follow up with Jim Kolk regarding the anticipated delivery date. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING MAY 19, 2009 PAGE 2 NMUSD - SEWER EASEMENT NEAR VELASCO (SONORA SCHOOL) - RESIDENTS /OWNERS OUTREACH Mr. Harriers reported NMUSD representatives met with the two property owners as Director Ooten requested at last month's Board meeting. The final step in the process is the completion of the agreement between the two Districts. CMSD LINE CLEANING AFTER CCTV PROJECT COMPLETION Mr. Fauth stated the addendum to cover the January-to -June 2006 period is in process. SSMP UPDATE Director Ooten requested Staff to follow up regarding an estimate from National Plant Services to seal and plug manhole covers. Mr. Fauth reported Paul Guzman plugged the manhole covers in the suspected 1/1 areas as much as is needed to date — Staff obtained additional pick hole plugs (test tube stoppers) if further action is necessary. Mr. Dulake noted the Board will review the Sancon contracts for the Coolidge Avenue and Walnut easement repairs. OCSD made a presentation of their I &I program at the April 10, 2009 Liaison Committee meeting and City of Costa Mesa Staff shared details of their storm drain program. Contact information was exchanged and it was decided OCSD needs to research where the water is coming from so all involved can work together to resolve the problem. Mr. Harriers requested Staff obtain an estimated date for the report from National Plant Services regarding I &I. UNIFORM CONSTRUCTION COST ACCOUNTING ACT In process. NO CHANGE. LIQUID WASTE BUDGET REVIEW Mr. Fauth referred to a copy of results from the budget meeting and the latest cost estimate for the District Yard Building available in the Committee packet. Mr. Fauth reported $350,000.00 to $400,000.00 of costs for furnishings and equipment above and beyond the $2,100,000.00 construction costs for the building. Mr. Harriers noted the equipment will allow the crew to maintain and repair pumps rather than send them to Flygt for repair. Ms. Gonzalez provided additional information regarding the dollar amounts associated with percentage increases in sewer rates. Ms. Gonzalez stated every two and one half per cent rate increase equals around $100,000.00 in revenue to the sewer budget. Director Monahan requested Ms. Gonzalez provide revenues for the rate increases of $5.75, $6.00, and $6.25 per unit per year rather than a percentage 40 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING o" MAY 19, 2009 PAGE 3 increase. Ms. Gonzalez reported, per Mr. Davis, sewer funds available in the budget document dropped from $290,000.00 to $133,000.00. Director Ferryman questioned if all the proposed sewer projects are able to be implemented in the next fiscal year and if they are necessary to be done in the next fiscal year. Mr. Hamers reported the calcium problem will result in staggering repair costs and recommended increased budget dollars in this area. Mr. Fauth stated the most important item on the list is an second portable by -pass pump at a cost of $75.000.00. Director Ferryman requested Staff sensitivity to the current economic situation regarding rate increases. Mr. Hamers recommended preparing a master plan for the District's sewer system after review of the CCTV project. "CUT OUT THE FAT" RESIDENTIAL EDUCATION Mr. Fauth presented a Fats, Oils and Grease (FOG) educational concept packet from EEC. The packet included an informational letter, door hanger, pan scraper and other items to educate residents about FOG in sewer lines. NO CHANGE. CLEARINGHOUSE FOR EDUCATIONAL INFORMATION Mr. Hamers reported at a prior WDR meeting there was discussion of a clearinghouse • location for educational material. Mr. Hamers brought the item up again at a steering committee meeting recently resulting in the Santa Ana River Basin Section (SARBS) agreeing to host the materials and place them host website for access via FTP. The materials should be available soon. Staff observed the installation of a section of UV quick seal liner, a form of cured in place pipe (CIPP) at IKEA. The application is only for sectional repairs, four feet maximum, as opposed to lining the entire pipe and is considerably more expensive, $600.00 to $700.00 per linear foot to install. OCSD was looking at the process as a possibility for repairing some of the lines to be transferred to the District. Joe Limon brought to the District's attention a sink hole, two feet plus deep, located very near the CMSD main line easement at South Coast Drive and Susan Street. The sinkhole is around 30 feet from a storm drain line. CCTV of the sewer line did not identify any leaks in the line. Staff provided photographs of the sewer line and storm drain locations. OCSD Staff has to obtain Board approval of the transferred lines if the total cost of repairs is over $100,000.00. Director Ooten reported OCSD Staff has the estimate and should release the information in the next few days. NO CHANGE. DISTRICT YARD - CONTRACTOR SELECTION PROCESS /SCHEDULE/COSTS 0 The meeting was postponed to June 10, 2009 when the consultants are expected to have the needed update information. r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING 9 .' MAY 19, 2009 PAGE 4 PROJECT #129 BRISTOL STREET SEWER; DESIGN PHASE UPDATE Mr. Hamers reported the project is moving along. The intent is not to put a pump station at the Bristol Street location but to replace the pipe to increase the line volume transportation capacity. The Irvine Pump Station was sized for the economic growth of the Bristol area. NO CHANGE. PROJECT #164 MISCELLANEOUS SEWER WORK Mr. Dulake reported sensors and components have been installed in the last two stations. The crew implemented the maintenance schedule of turning pump station valves at regular intervals. NO CHANGE. #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY Project is complete. The party's attorneys are addressing the parking lot damage resolution. NO CHANGE. PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for i PUMPING STATIONS Joe Sinicori and Paul Guzman are working on emergency response plans for all 20 pump stations. The project will take approximately 4 more months to complete. PROJECT #171 IRVINE PUMP STATION FORCE MAIN REHABILITATION Mr. Guzman reported the design and timing are being reviewed for replacement of an additional 2000 ft section all the way to the Elden pump station, with 450 ft currently completed. NO CHANGE. PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Mr. Hamers reported televising is complete. NO CHANGE. PROJECT #182 - ANALYSIS OF CCTV RESULTS Mr. Hamers introduced Joe Parker, Vice President of National Clay Pipe Institute (NCPI). The Committee reviewed video of calcium build up in District pipe and discussed possible causes and solutions. NCPI offered to test a 15 foot section of District pipe. The 15 foot section will be separated into three five foot sections. One section will be used for porosity testing, the second section will be used for a cross sectional analysis of • COSTA MESA SANITARY DISTRICT 4 MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING s„ MAY 19, 2009 PAGE 5 the pipe wall and the third section will be used for testing removal processes. The project is scheduled for the week of the 8th through the 12th of June. PROJECT #183 - SYSTEM WIDE SEWER REPAIR - NEW PROJECT ON BRISTOL Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is complete. NO CHANGE. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Staff provided updated spreadsheets. Mr. Hamers reported staff has viewed over 300 videos. PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD The District is currently at 52 credits with 3 additional pending credits (minimum 52 credits earn a platinum rating) The CMSD Yard is definitely in the gold credit rating as a minimum. Mr. Fauth reported the District is currently renting the vacant lot to a Mesa Consolidated Water District (MCWD) contractor as a staging ground to store equipment and materials while working on a MCWD project through June 30, 2009 at the rate of $20 /day. NO CHANGE. m SSC MEETING SCHEDULE The Sewer System Committee schedule is the Tuesday prior to the Fourth Thursday of each month. The next meeting is now scheduled for June 23, 2009 at 10:30 am. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11:37 a.m. SECRETARY PRESIDENT • COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING May 20, 2009 CALL TO ORDER The meeting was called to order at 11:20 a.m. by Treasurer /Finance Director Marc Davis ROLL CALL Committee Members Present: President Arlene Schafer (rotating committee member) Director Gary Monahan (rotating committee member) Mr. Rob Harriers, Manager /District Engineer Staff Members Present: Mr. Marc Davis, Treasurer /Finance Director Mr. Thomas Fauth, Assistant Manager Ms. Joan Revak, Board Secretary/Program Manager /Clerk of the District Ms. Sherry Kallab, Management Analyst Ms. Teresa Gonzalez, Accountant NEW BUSINESS Review of Treasurer's Report Mr. Davis reported that the District's portfolio was earning approximately 2.26% as of April 30, 2009, compared to LAIF earning approximately 1.60 %. A large percentage of the portfolio is in LAIF and that is what is holding the earnings percentage down. LAIF has a high balance because a second large installment of property taxes was received in April. The County released funds early and then came back with an additional payment. Mr. Davis pointed out that the District is entering into a dry period of cash and therefore, his plan is to keep the LAIF balance high and draw over the next several months. Mr. Davis made reference to the graphical representation of the District's yield curve compared to the different benchmarks and noted that the District is above all benchmarks. A couple of the securities with call dates in June are expected to be called due to their current high yields of about 3.5% and 3.3 %. President Schafer inquired about participation in the CaITRUST Investment Pool and Mr. Davis responded that we are in the process of opening the account. He intends to make the initial deposit in the Medium -Term Fund for the purpose of obtaining a higher yield. The Medium -Term Fund restricts access to the funds to once a month. Director Monahan, then inquired if consideration for the CIP cash flow needs has been taken and Mr. Davis responded that yes, approximately 60% of the District's portfolio is liquid and immediately available. MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING May 20, 2009 Page 2 Investment Policy for Fiscal Year 2009 -10 Mr. Davis distributed a working draft of the District's Investment Policy and noted that only pages 7, 8, and 11 had changes. The California Government Code has limited investment in Shares of Beneficial Interest, and so has the District, down to 20 %; this includes investments in CaITRUST, money market funds and money market mutual funds. The Investment Policy on page 8 clarifies that the audit of the District's portfolio is part of the annual audit of the District, and on page 11 it details out that the auditors will perform analytical review on cash receipts. The Investment Policy for fiscal year 2009 -10 will be presented to the Board at the July 2009 regular Board meeting for approval. Update on CalPERS Investment Losses On May 14, 2009 CSMFO hosted a CalPERS teleconference on the topic of CaIPERS investment losses and its relation to the retirement contribution rates. In the fiscal year 2008 -09 CalPERS investment losses have fluctuated between 25% — 30% and currently sitting at a 25% loss. The current smoothing model requires an immediate adjustment on any gains or losses greater than 20 %, or outside the corridor. It requires taking a hit in the corridor year. The CalPERS staff discussed how the model does not work in this economic downturn, on what they are calling a catastrophic event and therefore, they proposed to adjust the smoothing method. The proposal, approved 6 -4 by the Board, proposes to isolate the year and to recover the loss over a 3 -year period, then amortize over 30 years. The adjustments will • vary by agency, but approximately the retirement contribution rate will have a 16% increase in year 1, 14% in year 2, and 12% in year 3, then normal adjustments for the next 30 years. The model will continue assuming an investment rate of return of 7.75 %. The final loss numbers for June 30, 2009 will most likely not be available until October 2009 due to the market adjustments on the real estate portfolio. PUBLIC COMMENTS There were no items discussed under public comments. ADJOURNMENT The meeting adjourned at 11:45 a.m. Approved by: Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors ►�J 14 • • a%Y' s#y; .. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 209 2009 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 20, 2009, at 11:45 a.m. at 628 W. 19th Street, Costa Mesa. President Schafer called the meeting to order at 11:45 a.m. PLEDGE OF ALLEGIANCE Director Monahan led the Pledge of Allegiance. INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Art Perry, Arlene Schafer, James Ferryman, Gary Monahan DIRECTORS ABSENT Bob Ooten. STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Teresa Gonzalez, Accountant; Sherry Kallab, Management Analyst; Denise Gilbert, Public Outreach Coordinator; Debbie Bjornson, Permit Processing Specialist; Kaitlin Tran, Accounting Specialist I; Karl Dulake, Maintenance Supervisor; Ron Shef, Ordinance Enforcement Officer • OTHERS PRESENT: None CMSD BOARD OF DIRECTORS MEETING HELD PAGE 2 MAY 20, 2009 CONSENT CALENDAR Director Perry motioned to approve the Consent Calendar. Director Ferryman seconded. Motion carried 4 -0. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting — April of April 20, 2009, were approved as distributed. 20, 2009 Minutes of Sewer System The Minutes of the Sewer System Committee Committee Meeting -- Meeting of April 21, 2009, were approved as April 21, 2009 distributed. Minutes of Regular The Minutes of the Regular Board Meeting of April Meeting — April 27, 2009 27, 2009, were approved as distributed. Minutes of Special The Minutes of the Special Meeting of May 1, Meeting — May 1, 2009 2009, were approved as distributed. MANAGER'S REPORTS REFUNDS There was one refund request for the month of May 2009 in the amount of $239.40. Occupancy Report and The Trash Occupancy Count documented no Payment of $196,648.83 increase of units for the occupancy report for solid to Costa Mesa Disposal — waste collection as of May 1, 2009. Therefore, the May 2009 total for May is 21,479. Board directed Staff to prepare a warrant for $196,648.83 for May 2009 collection based on occupancy report. Said payment in the amount of $196,648.83 to Costa Mesa Disposal to be ratified on the June 2009 warrant register. • • is 4 0 • CMSD BOARD OF DIRECTORS MEETING HELD PAGE 3 MAY 20, 2009 Monthly Spill Report to The Monthly Spill Report to the State Water State Water Resources Resources Control Board (SWRCB) for May 2009 Control Board was accepted as submitted. Waste Diversion Report Contract Payment of $166,510.79 to CR Transfer — April 2009 Contract Payment of $10,616.85 to CR Transfer — Santa Ana Heights/ Newport Beach — April 2009 Ordinance Enforcement Officer's Report ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of April 30, 2009 Treasurer's Report as of April 30, 2009 The Waste Diversion Report dated May 2009 was accepted as submitted. The contract payment of $166,510.79 to CR Transfer for recycling services and disposal for the month of April was ratified as submitted. The contract payment of $10,616.85 to CR Transfer for recycling services and disposal for Santa Ana Heights /Newport Beach for the month of April was ratified as submitted. The Ordinance Enforcement Officer's Report dated May 12, 2009 was accepted as submitted. The Project Status Report dated May 2009 was accepted as submitted. The Financial Report as of April 30, 2009 was accepted as submitted. The Treasurer's Report as of April 30, 2009 was accepted as submitted. Warrant 2009 -11 for April Warrant Resolution *CMSD 2009 -11 was 2009 in the amount of approved, authorizing the President and Secretary $642,392.98 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $642,392.98. Directors Expenses for the Director Compensation and Expense Month of April 2009 Reimbursements for the Month of April 2009 were approved and ratified as follows: CMSD BOARD OF DIRECTORS MEETING HELD PAGE 4 i MAY 20, 2009 President Schafer: $1,326.00 + $69.43 Vice President Ooten: $1,326.00 + $814.80 Director Perry: $1,105.00 Director Ferryman: $1,326.00 + $10.45 Director Monahan: $663.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATION There were no written communications. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS DISTRICT YARD — 174 W. WILSON STREET — CMSD #187 ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS Ms. Kallab reported the estimate of overall construction phase costs as of May 13, 2009 to be $2,349,057.91. Ms. Kallab also informed the Board the estimate is a work in progress and will keep the Board apprised of the updated estimate. SELECTION OF CONTRACTOR Mr. Hamers reported a proposed June 10th 2009 meeting will be held with members of the design team to discuss issues regarding the District Yard. The Selection of Contractor will be proposed for June's board meeting. CONSULTANT CONSTRUCTION PHASE PROPOSALS Mr. Hamers reported the consultant construction phase proposals will be forthcoming when the contractor award is recommended. 1�J 0 0 ri U • • CMSD BOARD OF DIRECTORS MEETING HELD PAGE 5 MAY 20, 2009 GRANT RESEARCH Mr. Harriers reported Ms. Kallab is attempting to submit an application on behalf of the district for a zero interest loan. STRATEGIC PLANNING WORKSHOP FOR 2009 -2010 Mr. Burns recommended continuing the issue regarding the Strategic Planning Workshop for 2009 -2010 until further notice. ORDINANCE ENFORCEMENT OFFICER TRANSITION Mr. Fauth reported the City still has not responded regarding the hiring of the Ordinance Enforcement Officer. Director Ferryman recommended hiring the Ordinance Enforcement Officer on a part-time basis so adequate training can begin with Mr. Shef before his departure. Mr. Fauth reported the position can be changed at a later time to a full -time position. The Board decided to continue with the interviews, and, in parallel with the interviews, continue checking with the City. USE OF INTERNS & VOLUNTEERS President Schafer was pleased to comment on the use of interns and volunteers at CMSD. Mr. Burns recommended adopting a resolution making interns and volunteers subject to workers' compensation due to possible injury at CMSD. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD ON MAY 19. 2009 Director Monahan reported the Sewer System Committee met on May 19, 2009 and discussed several items including the monthly spill statistics, an update on SSMP, liquid waste budget review, CMSD projects, and viewed a video on calcium deposits in pipes. TRANSFER OF SEWERS FROM OCSD TO CMSD Director Monahan reported no new information regarding the Transfer of Sewers from OCSD to CMSD. CMSD BOARD OF DIRECTORS MEETING HELD PAGE 6 MAY 20, 2009 PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Director Monahan reported no new information regarding the Project #186 Sewer Lateral Assistance Program. SEWER SPILL AT 327 W. WILSON Director Monahan reported some inaccuracies in the OC Register article on the sewer spill at 327 W. Wilson. Mr. Fauth met with the editor of the article, corrected issues, and provided a full copy of records supporting the facts. SDLF ACCREDITATION Ms. Revak reported the application, fee and documentation required to obtain the SDLF District of Distinction Accreditation was submitted on May 12, 2009. Ms. Revak reported Director Monahan needs to update his ethics training by September 6, 2009; all other board members are current until 2010. Ms. Revak also reported Mr. Hamers has completed the required General Manager's training on November 13, 2008. AWARD TO CMSD FROM MESA CONSOLIDATED WATER DISTRICT ON MAY 12_, 2009 FOR CMSD'S EFFORTS IN WATER CONSERVATION 0 President Schafer attended the Mesa Consolidated Water District meeting on May 12, 2009 and was presented with a trophy awarded to CMSD from Mesa Consolidated Water District for CMSD's efforts in water conservation. President Schafer responded with a thank you letter on behalf of CMSD to Mesa Consolidated Water District. COUNTY OF ORANGE WASTE DISPOSAL AGREEMENT Mr. Hamers recommended re- calendaring the issue regarding the County of Orange Waste Disposal Agreement until Mr. Burns has an opportunity to review it thoroughly and present a recommendation to the board with respect to signing the Waste Disposal Agreement. RECYCLING COMMITTEE — MONDAY, MAY 18, 2009 — 3:30 P.M., CMSD BOARDROOM, 628 W 19TH STREET, COSTA MESA (VICE PRESIDENT OOTEN AND DIRECTOR MONAHAN) BIOPLASTICS Mr. Hamers reported on the emerging technology of bioplastics and the use of alternative plastics being offered to schools during CMSD presentations. Mr. Fauth presented bioplastic utensils to the Board. CMSD BOARD OF DIRECTORS MEETING HELD MAY 20, 2009 PAGE 7 0 OUTREACH /SIGNAGE OPPORTUNITY AT ESTANCIA HIGH SCHOOL STADIUM Director Monahan inquired as to the Outreach /Signage opportunity at Estancia High School Stadium. Mr. Hamers reported upon the Board's approval, $500 contribution of grant money will be used to purchase a sign advertising Costa Mesa Sanitary District at Estancia High School's Football Stadium. Director Perry reported the annual renewal fee for the sign will be $250 or less following the first year. Staff was also directed to inquire if there is a signage opportunity at Costa Mesa High School. Director Ferryman motioned to contribute $500 of grant money for the purchase of signage at Estancia High School's Football Stadium. Director Monahan seconded. Motion carried as follows: Ayes: Schafer, Ferryman, Monahan Abstain: Perry SIGNS FOR ORANGE COAST COLLEGE RECYCLING CENTER Mr. Fauth recommended a modification to 20 signs that are double -sided and 20 signs that are single -sided to be displayed at Orange Coast College. Director Perry suggested inquiring as to the City's regulations regarding the usage of the signs prior to their purchase. Mr. Fauth will investigate the City's regulations on signs. Director Ferryman motioned for approval of the concept contingent on the City's approval of the usage of the signs. REPORT ON OTHER CMSD RECYCLING PROGRAMS Ms. Gilbert reported two tours have been set for the month of June 2009 for a group of fourth graders from College Park Elementary and a group of special education students from the Costa Mesa High School Annex. Mr. Fauth presented the expenses of the AB 939 Regional Recycling and Waste Diversion Grant Program and a letter from the City of Costa Mesa regarding the 2008 -09 Cycle Application. • CMSD BOARD OF DIRECTORS MEETING HELD PAGE 8 MAY 20, 2009 ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR Mr. Hamers reported a pumping station seminar will be held on May 21, 2009. Mr. Hamers reported the August seminar topic will be the OCSD /OCWD groundwater replenishment system. PROJECT #183 -3 TRC PROPOSAL TO PERFORM SCADA SYSTEM MAINTENANCE Mr. Hamers recommended approval of the proposal as presented in the amount of $160,202. Mr. Fauth recommended to use CMSD's standard agreement and to have the proposal as the attachment. Mr. Hamers suggested adding final language approved by the attorney for the District. Director Monahan motioned to approve the Project #183 -3 TRC Proposal to Perform SCADA System Maintenance. Director Ferryman seconded. Motion carried 4 -0. REQUEST FOR COMPENSATION INCREASE FROM MANAGER/DISTRICT ENGINEER Mr. Hamers requested a compensation increase for Engineering hours provided to the District. Director Monahan suggested continuing the issue until the budget is finalized. Director Monahan motioned to continue the issue to the June 2009 Regular Board Meeting. Director Ferryman seconded. Motion carried 4 -0. ENGINEERING AND INSPECTION LIMITATIONS BEGINNING JULY 1, 2009 Mr. Hamers presented the forthcoming labor distribution beginning July 1, 2009 in accordance with the budget meeting held on May 8, 2009 which represented the man hours available for the District as requested by Director Ooten. The draftsman hours for updating the Sewer Atlas were removed from the budget and man hours for Senior Inspector Paul Guzman and Inspector Joe Limon have been reduced from a combined total of 12 hours per day to six hours per day. Director Monahan motioned to increase the budget to $200,000 in total, direct staff to review the District's fee schedules and inspection fees, to return the findings back to the Board after Mr. Burns' review, and to make sure this item is pulled out at the mid -year budget for review. Director Perry seconded. Motion carried 4 -0. • • CMSD BOARD OF DIRECTORS MEETING HELD PAGE 9 MAY 20, 2009 PROJECT #129 — BRISTOL STREET SEWER Mr. Hamers reported on CMSD #129 Bristol Street Sewer and requesting a budget adjustment and approval of the additional design fees and direction to seek reimbursement from OCDA. Mr. Davis reported the budget adjustment is for $15,000 funds to be reimbursed from the County. Director Monahan motioned to approve the budget adjustment for additional design fees in the amount of $15,000. Director Perry seconded. Motion carried 4 -0. TREASURER'S REPORTS RESOLUTION NO. 2009 -765 ADOPTING CMSD BUDGET FOR FY- 2009/2010 Mr. Davis introduced RESOLUTION NO. 2009 -765, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A BUDGET FOR THE FISCAL YEAR 2009 -10. Director Monahan motioned to approve Resolution No. 2009 -765 and to move to an 8.7 percent increase at $5.75 for the single family residential rate for this budget cycle. Along with that motion, Director Monahan included bringing fort h to Prop 218 the $5.75 with $80,000 to be allocated towards plan check and inspection, $75,000 to be allocated to the bypass pump, and $154,600 to be allocated to miscellaneous sewer work. Director Perry seconded. Motion carried 4 -0. Director Perry !eft the proceedings. INVESTMENT OVERSIGHT COMMITTEE MEETING HELD MAY 20, 2009 Mr. Davis reported the following items were addressed at the May 20, 2009 Investment Oversight Committee meeting: • Treasurer's Report for April 2009 • Proposed changes to the Investment Policy to be brought back to the Board in July for consideration • Update on CalPERS investment losses BUDGET ADJUSTMENT FOR ADDITIONAL ARCHITECTURAL FEES — CMSD #187 DISTRICT YARD Mr. Davis recommended approving the budget adjustment in the amount of $22,700 to provide adequate funding for reimbursable expenses and additional architectural fees associated with the design phase of the District yard. CMSD BOARD OF DIRECTORS MEETING HELD PAGE 10 MAY 20, 2009 • Director Ferryman motioned to approve the Budget Adjustment for Additional Architectural Fees -- CMSD #187 District Yard. Director Monahan seconded. Motion carried 4 -0. CLARIFY DISTRICT POLICY ON EMPLOYEE CELL PHONE USE Mr. Davis provided information to the Board regarding the District's policy on cell phone use and supporting funds. Mr. Davis reported the total cell phone budget for fiscal year 2008 -09 is $7,650. The proposed cell phone budget for fiscal year 2009 -10 is $10,150. A switch to a cell phone allowance will result in a cost savings to the District, the amount of which is dependent upon the level of allowance set. Mr. Fauth reported on two plans regarding cell phone usage, an accountable plan and an allowance plan. Mr. Fauth identified individuals who need to retain the phones. Mr. Fauth also reported an adjustment may be needed regarding Mr. Dulake's cell phone usage due to the high volume of calls he receives. Mr. Davis reported the issue will be revisited at next month's Board meeting. ATTORNEY'S REPORT CLAIM BY BACK BAY CENTER. LTD. FOR PROPERTY AT 2651 -2675 IRVINE AVENUE (CMSD PROJECT #168 — IRVINE PUMP STATION RELOCATION) (Discussion held off the record regarding the Claim by Back Bay Center, Ltd. for Property at 2651 -2675 Irvine Avenue (CMSD Project #168 -- Irvine Pump Station Relocation) NMUSD USE OF CMSD SEWER EASEMENT Mr. Burns reported on the NMUSD Use of CMSD Sewer Easement and reported NMUSD's counsel reviewed and agreed with the Agreement surrounding the use of the subject easement. Director Ferryman motioned to approve the Agreement with NMUSD. Director Monahan seconded. Motion carried 4 -0. PENAL CODE SECTION 86 RESTRICTIONS ON EXCHANGING VOTES Mr. Burns reported on the Penal Code Section 86 Restrictions on Exchanging Votes and provided the Attorney General's opinion interpreting that code section. • r� I.J CMSD BOARD OF DIRECTORS MEETING HELD PAGE 11 MAY 20, 2009 REVIEW OF LOCAL MEETINGS ALLOWED FOR DIRECTOR COMPENSATION Mr. Burns reported on the Compensation Rules for Directors regarding the list of local meetings and director activities. Mr. Hamers suggested adding the City of Newport Beach, MCWD, IRWD. Mr. Burns will bring the issue back as an Ordinance amendment in the future and requested no action be taken at this time. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) (DIRECTOR FERRYMAN) Director Ferryman reported the Orange County Sanitation District's meeting will be held the evening of May 20, 2009. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) (DIRECTOR PERRY) There was no SARFPA meeting. ®INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (PRESIDENT SCHAFER President Schafer attended the ISDOC Board Meeting held on May 12, 2009 and gave an update on CSDA, LAFCO and Costa Mesa Sanitary District. ISDOC QUARTERLY MEETING HELD APRIL 30, 2009 (DIRECTOR PERRY) Director Perry attended the ISDOC Quarterly Meeting held on April 30, 2009 and provided a report. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (PRESIDENT SCHAFER) President Schafer attended the May 13, 2009 LAFCO meeting. Discussions held at the meeting consisted of Los Alamitos having Rossmoor in their Sphere of Influence. The proposed budget was approved for Fiscal Year 2009/2010. • CMSD BOARD OF DIRECTORS MEETING HELD MAY 20, 2009 PAGE 12 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (PRESIDENT SCHAFER) President Schafer attended the April 16, 2009 CSDA Chapter Round Table meeting in Sacramento and provided the agenda. SPECIAL DISTRICTS LEGISLATIVE DAYS — MAY 5-6,2009, SACRAMENTO (PRESIDENT SCHAFER) President Schafer attended the Special Districts Legislative Days held on May 5 -6, 2009 in Sacramento where she was the Master of Ceremonies. President Schafer reported the conference was a success and provided materials and the agenda for the Board's perusal. President Schafer conducted a CSDA Board meeting held in Sacramento on May 6, 2009 and provided the CSDA April /May magazine. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) CONFERENCE AT NAPA VALLEY — APRIL 29-MAY 2, 2009 (PRESIDENT SCHAFER & DIRECTOR FERRYMAN) Director Ferryman reported John Garamendi was the keynote speaker. There were discussions regarding the ocean rising two feet in the next ten to 15 years which Director Ferryman is planning to bring that issue back to Orange County San District for a Plant 1. Director Ferryman reported on discussions regarding waste water being converted into drinking water and offered tours of the groundwater replenishing plant. Director Ferryman also reported Mike Dillon gave an update on what was happening legislatively. CWEA ANNUALCONFERENCE IN PALM SPRINGS — APRIL 28 — MAY 1, 2009 (DIRECTOR OOTEN, TOM FAUTH AND KARL DULAKE) Vice President Ooten, Mr. Fauth and Mr. Dulake attended the CWEA Annual Conference held in Palm Springs on April 28 — May 1, 2009. Mr. Fauth and Mr. Dulake attended sessions regarding calcium in pipes. Mr. Fauth reported seeing many vendors and arranged for a demonstration with MME of their CCTV truck and camera capability. n U • • CMSD BOARD OF DIRECTORS MEETING HELD MAY 20, 2009 PAGE 13 OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 CITY OF COSTA MESA COUNCIL AGENDA -- APRIL 14, 2009 (Director Monahan) Director Monahan attended the City of Costa Mesa Council Meeting held on April 14, 2009 and reported on the Adjourned Regular Meeting Action Agenda in which ten Action Items were discussed regarding the Fiscal Year 2009 -10 Operating and Capital Improvement budget and approved. CHAMBER OF COMMERCE President Schafer did not attend the meeting. OCCOG President Schafer did not attend the meeting. 0 WACO President Schafer did not attend the meeting. OLD BUSINESS There was no old business discussed. NEW BUSINESS The Regular Board meeting for June was rescheduled to Wednesday, June 24, 2009 at 11:30 a.m. in CMSD Board room. PROPOSED CSDA BYLAWS AMENDMENTS President Schafer offered the Proposed CSDA Bylaws Amendments. Director Monahan motioned to approve the Proposed CSDA Bylaws Amendments. Director Ferryman seconded. Motion carried 3 -0. • CMSD BOARD OF DIRECTORS MEETING HELD PAGE 14 MAY 20, 2009 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Monahan reported the TCA Board for the 73 is not meeting its obligations and reported drawing $7 million in the contingency to make payments. Director Monahan reported the TCA Board is looking at a possible increase next year. Director Monahan spoke with Peter Naghavi and reported the Newport Boulevard project should be complete within the month and discussed a maintenance provision in the contract. Director Monahan reported a discussion regarding the approval of the Redevelopment Agency vehicle parking Districts 1 and 2 which are scheduled to begin after the Newport Boulevard project is finished at an estimated cost of $3.5 million. Director Monahan reported additional items discussed were issues regarding receiving stimulus money through HUD, raising the number of firework locations from 32 to 40, overtime spent on 4th of July activities for fire and police departments, and major adjustments to parking restrictions and requirements. ADJOURNMENT President Schafer adjourned the Regular Meeting at 2:47 p.m. SECRETARY PRESIDENT • .7 V COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING MAY 289 2009 The Board of Directors of the Costa Mesa Sanitary District held a duly- noticed Closed Session on Thursday, May 28, 2009 at 11:45 a.m. in the Board Room of the Costa Mesa Sanitary District at 628 W. 19th Street, Costa Mesa, California 92627 to discuss the performance evaluation of the Manager /District Engineer pursuant to Government Code Section 54957. Directors Present: Arlene Schafer, Robert Ooten, Gary Monahan, Arthur Perry Directors Absent: James Ferryman Staff Present: Alan Burns, Legal Counsel The Board of Directors adjourned to closed session at 11:45 a.m. I. Performance Evaluation of the Manager /District Engineer The Board reconvened to open session at 2:25 p.m. and announced that the President had been given authority to meet with the Manager /District Engineer. III. Public Comments There were no members of the public present and no public comments made. President Schafer adjourned the meeting at 2:26 p.m. • Secretary President Protecting our community's health by providing solid waste and sewer collection services. costamesasanitarydistrict.org n 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING JUNE 89 2009 The Board of Directors of the Costa Mesa Sanitary District held a duly- noticed Closed Session on Monday, June 8, 2009 at 11:45 a.m. in the Board Room of the Costa Mesa Sanitary District at 628 W. 19th Street, Costa Mesa, California 92627 to discuss the appointment of a District Engineer and to discuss the performance evaluation of the Interim District Manager Pursuant to Government Code Section 54957. Directors Present: Arlene Schafer, Robert Ooten, Gary Monahan, Arthur Perry, James Ferryman Staff Present: Alan Burns, Legal Counsel Donald McIntyre, Interim District Manager The Board of Directors adjourned to closed session at 11:45 a.m. Appointment of a District Engineer and Discussion of the Performance Evaluation of the Interim District Manager The Board reconvened to open session at 2:10 p.m. and announced that a contract for District Engineer needed to be prepared. The Board also provided additional direction to the Interim District Manager. III. Public Comments There were no members of the public present and no public comments made. President Schafer adjourned the meeting at 2:15 p.m. Secretary President Protecting our community's health by providing sof d waste and sewer collection services. costamesasanitarydistrict.oW SANITgR y O, �� o0o eo SAN, TAYY h p uon e V. i rl _f ryc ®'4pORPKI 'ISTRICT a� To: Board of Directors From: Debbie Bjornson Date: June 1, 2009 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of May 2009. 0 Debbie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer coffectiou services costamesasan itarydistrict.org saNrr��,� Elul' o Pfd a 0 F ... an Inge pencbetit Special District uos Mesa SanitarN Dist-ric. ti .11, r r Board of Directors Arlene Schc {.fer Robert Owen Gory Monahan Ardiur Perry James Ferrvnnan stiff Robin B. Kamcrs Manager District Engineer (949) 631 -1731 Thomas A. Fauth Assistant Alanager Joan Revak Board Sec•retary 01gram Manoger Clerk of the District .41017 R. Burns Legal Counsel Marcus D. Davis ReosurerlDirector of Finance Phone (949) 645 -8400 Fax (949) 650 -2253 A dclress 628 141.191h Street Costa Mesa, CA 92627-2710 LJ I't f433 416 Pr„ 'te(l on Rec_pcle•,-1 Pahcr June 1, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19"' Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH. OCCUPANCY COUNT Dear Board of Directors: There has been an increase of 2 units for the occupancy report for solid waste collection as of June 1, 2009; therefore, the total occupancy count for June is 21,481. Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,481 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Disposal for June collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment: in the amount of $196,667.1.4 to be ratified on the July 2009 warrant list. Sincerely, Thomas A. Fauth Assistant Manager cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our communitps healtb by provibing solib waste anb sewer collection services. wwfv.crosbca,gov OCCUPANCY CHANGES May, 2009 EXISTING A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY 439 - 451 -06 310 Salt. Pond new service 1 unit using curbside May. 2009 119- 102 -32 225 Monte Vista Ave. _ new service L unit using curhside May, 2009 Total for May 2009 2 0 0 0 WDR Rued Spill Data OCCURRENCE AORT SUMMARY 0/2009 12/30/2008 Sanitary Sewer Overflow Occurrence Report Summary, CY2008 SSO EVENT ID Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date Event Line Line # Gallons Contained ? into Storm drain into Storm drain 1/2/2008 PRIVATE Pump Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 2,000 N 1600 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 2/7/2008 FOG Blocked Main Line Siphon on Paulanno, 3012 -3036 Enterprise; 81171 55 N 5 2/2612008 Debris & Roots Blocked Main Line, 2040 President Place; 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots /Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/3/2008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 82546 360 Y 5/5/2008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/2222008 PRIVATE Pump Station Failure , 151 Kalmus Or, Copper Tree Bus Park; Repeat; 86141 85 Y 9/4/2008 Roots /Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole, 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St; Repeat; 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 89253 10 Y KEY: GREASE 6 4 2 ROOTS 1 5 3 2 PUMP STN 2 2 OTHER 4 3 1 TOTALS 17 10 7 Total # Gallons 8,415 4,693 1 3.604 118 Percentages 100.00% 55.77% 42.83 -a 1.40% 4/21/2009 Sanitary Sewer Overflow Occurrence Report Summary, CY2009 SSO EVENT ID _ Private District Est Total Spill Completely Uncontained Est # Private Gallons Spilled Uncontained Est # Public Gallons Spilled Date Event Line Line # Gallons Contained ? into Storm drain into Storm drain 1/11/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main- Increased Hots of -1 /mo; Bristol St & 55 Freeway; 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St; Italian Restaurant Upstream, 90785 10 Y 1/29/2009 Irvine PS Failure /SW - SCADAIarm Did Not Call - 2149 Anniversary Lane; 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St; 93618 10 Y 4/21/2009 Diaper & Debris blocked PRIVATE lateral - 327 West Wilson St; 93619 510 N 510 KEY: GREASE 3 1 2 ROOTS 1 1 PUMP STN 2 2 OTHER 2 2 TOTALS 8 4 4 Total # Gallons 1 8761 180 1 5101 186 Percentages 1 100.00% 1 20.55% 1 58.22% 1 21.23% XACMSD Documents\ Priorities \Priorities- Occurrences 4 -21 -09 CMSD Staff: 949 - 645 -8400 1 of 1 0 0 • CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: May -09 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Recycle Tons Commodity Percentage Recycled 1625.06 96.39 1721.45 1598.31 93.26 Newspaper 7.88% 254.01 Cardboard 6.42% 206.85 Mixed Paper 5.13% 165.25 Glass 2.80% 90.24 PET 0.59% 18.94 HDPE 0.45% 14.48 Aluminum Cans 0.33% 10.77 Non - Ferrous Metal 0.44% 14.11 Tin /Metal 0.65% 20.8 Greenwaste 9.78% 315.28 Organic / Fines ** 12.67% 408.49 Wood 1.41% 45.31 Concrete /Asphalt 1.88% 60.53 Drywall 0.00% 0 Totals 50.41% 1625.06 ** Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Total Newport Bch 3223.37 189.65 3413.02 1625.06 96.39 1721.45 1598.31 93.26 1691.57 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) Month/Year: May -09 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 189.65 Recycled Tonnage 96.39 Landfill Tonnage 93.26 0 Recycle Tons Commodity Percentage Recycled Newspaper 10.19% 19.32 Cardboard 6.65% 12.62 Mixed Paper 7.63% 14.47 Glass 3.30% 6.25 PET 0.78% 1.48 HDPE 0.44% 0.84 Aluminum Cans 0.51% 0.96 Non - Ferrous Metal 0.27% 0.52 Tin /Metal 0.96% 1.83 Greenwaste 1.30% 2.46 Organic / Fines 11.67% 22.13 Wood 5.17% 9.81 Concrete/Asphalt 1.95% 3.7 Drywall 0.00% 0 Totals 50.81% 96.39 ** Note: This material includes food / small particulate and inert material. Total Tonnage 189.65 Recycled Tonnage 96.39 Landfill Tonnage 93.26 0 0 0 0 Total Tonnage 4,033.00 3,475.03 3,618.47 3,563-75 3,088.57 3,452.14 3,259.28 2,772.61 3,420.21 3,391.96 3,413.02 37,488.04 City 3,813,49 3.341.31 3.458.31 3,369.18 2,920.85 3,258.46 3.103.26 2,626.28 3,251.11 3,188.65 3223.37 County 219.51 133.72 16016 194.57 167.72 193.68 156.02 146.33 169.10 203.31 189.65 City 1,922.56 1,684.51 1.743.50 1.698.57 1.472.52 1,642.75 1.564.51 1.324.02 1,639.04 1,607.55 1.625.06 County 111.56 67.95 81.39 98.85 85.24 98.44 79.25 74.35 85.93 103.32 96.39 Landfilled Tonnage 1,998.88 1,722.57 1 793.58 1,766.33 1 • 1,681.08 1 City 1,890.93 1.656.80 1,714.81 1,670.61 1.448.33 1.615.71 1,538.75 1,302.26 1,612.07 1,581 .09 1,598.31 County 107.95 65.77 78.77 95.72 82.48 95.24 76.77 71.98 8317 99.99 93.26 Recycled 0.44 50.43 50,43 1 14 0.4 04 1• 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 08 /09 /jr 06/17/09 • • • City 3,103.26 2,626.28 3,251.11 3,188.64 3,223.37 County 156.02 146.33 169.10 203.31 189.65 City 1,564.51 1,324.02 1,639.04 1,607.55 1,625.06 County 79.25 74.35 85.93 103.32 96.39 City 1.538.75 1,302.26 1,612.07 1,581.09 1,598.31 County 76.77 71.98 83.17 99.99 93.26 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2009 /jr 06/17/09 INVOICE . RAN `FER 0 09�3800138826 BILL TO: COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 RECEIVED MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS JUN O 2009 0 TO PAY BY CREDIT V1sA CUSiA MESA SANITARY DISIRICI CARD, PLEASE FILL IN INFORMATION BACK OF REMITTANCE INVOICE #: INVOICE DATE: 13882 6/01/09 COSTA MESA SANI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 166,510.79 166,510.79 168,324.38 168,324.38 Please detach here and return withjour�aYment CHECK # CR TRANSFER, INC. DATE DESCRIPTION •ADS TONS RATE TOTAL 5/01/09 RESIDENTIAL WASTE 15 139.07 52.220 7,262.24 5/04/09 RESIDENTIAL WASTE 16 169.33 52.220 8,842.41 5/05/09 RESIDENTIAL WASTE 17 147.73 52.220 7,714.46 5/06/09 RESIDENTIAL WASTE 14 137.08 52.220 7,158.32 5/07/09 RESIDENTIAL WASTE 15 145.48 52.220 7,596.97 5/08/09 RESIDENTIAL WASTE 15 145.18 52.220 7,581.30 /11/09 RESIDENTIAL WASTE 18 174..44 52.220 9,109.26 2/09 RESIDENTIAL WASTE 116 132 7:4 52.220 6,931.68 5 13/09 RESIDENTIAL WASTE 13 133:98 52.220, 6,996.44 5/14/09 RESIDENTIAL WASTE 15 ,.14`9.94 52.220 7,829.87 5/15/09 RESIDENTIAL WASTE 14 139.36 52.220 7,277.38 5/18/09 RESI:DENTIAL;WASTE 19 184.79 52.220 9,649.73 5/19/09 RESIDENTIAL W' ASTE 16 144.47 52.220 7,544.22 5/20/09 RESIDENTIAL WASTE 14 137.93 52.220 7,202.70 5/21/09 RESIDENTIAL WASTE 15 158.64 52.220 8,284.18 5/22/09 RESIDENTIAL WASTE 13 131..00 52.220 6,840.82 5/26/09 RESIDENTIAL WASTE 18 199.82 52.220 10,434.60 5/27/09 RESIDENTIAL WASTE 17 158.10 52.220 8,255.98 5/28/09 RESIDENTIAL WASTE 14 154.38 52.220 8,061.72 5/29/09 RESIDENTIAL WASTE: 15 177.77 52.220 9,283.15 5/30/09 RESIDENTIAL WASTE 15 162.14 52.220 8,466.95 TOTALS 324 3223.37 168.32A.38 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714 ) 826-9049 PR@dWUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL —][ 166,510.79 166 510.79 [.168,324.38 168324.38 CUSTOMER #: 0 9- 9 2 INVOICE # 13882 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE INVOICE SAN -`FER .. --.- �. 09® 200138830 BILL TO: COSTA MESA SANI DIST -SA HGT 628 W 19TH ST COSTA MESA CA 92627 RECEIVED MAIL PAYMENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS JUN 10 200 TO PAY BY CREDIT �, COSTA MESA SANITARY DISTRICT CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 13883 6/01/09 COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 COSTA MESA CA 92627 CUSTOMER #: 09- 11 8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 10,616.85 10,616.85 9,903.52 9,903.52 ................... ease detach here and return wiih�ourPaYm- — — — — — — _ — — — — e r CHECK # — — — - CR TRANSFER, INC. DATE • • • • 5/05/09 RESIDENTIAL WASTE 1 4.24 52.220 221.41 5/06/09 RESIDENTIAL WASTE 4 34.43 52.220 1,797.93 5/12/09 RESIDENTIAL WASTE 1 6.13 52.220 320.11 5/13/09 RESIDENTIAL WASTE 4 41.44 52.220 2,164.00 5/19/09 RESIDENTIAL WASTE 1 6.89 52.220 359.80 5/20/09 RESIDENTIAL WASTE 4 40.52 52.220 2,115.95 5/27/09 RESIDENTIAL WASTE 1 8.59 52.220 4480 5/28/09 RESIDENTIAL WASTE 4 47.41 52.220 2,475. TOTALS 20 I 189.65 9 903.52 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ('/14) 8 L 6 - y U4 J PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOW 10 616.85 10 616.85 9,90 9903.52 CUSTOMER #: 0 9- 11 8 INVOICE # 13883 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE RA_ -- • • C� TO: Costa Mesa Sanitary District Board of Directors FROM: Ron Shef, Ordinance Enforcement Officer DATE: June 15, 2009 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report is for the monthly period of May 2009, The Memorial Day holiday during the last week caused collection to be late one day all week. Due to this, courtesy notices were suspended to eliminate any resident confusion. Follow -up enforcement continued on the Westside (Wallace Ave. and National Ave. area) and in the Mesa Verde area. District staff sent letters to those residents not adhering to courtesy notices. Due to monitoring, no additional complaints or call -ins have been received by staff relative to containers in view. The enforcement officer was also responsible, on two separate occasions, while all office staff attended meetings out of the area, for keeping the office open for walk -ins and telephone calls received. Business, therefore, was maintained in a normal manner with all messages followed up. It should be noted that in the field, containers without lids and graffiti on containers is not being addressed by CR &R. Previous addresses called in still need correction after weeks of notice. This area again is the Westside including mostly the multifamily dwellings prime area of non - compliance. Interviews for a prospective replacement enforcement officer began late in the month. An evaluation form was completed for each applicant with a recommendation and comments provided. After selection, training and ride along will still have to be provided to ensure proper enforcement overlap. 5A ° `4 TA.WY!"i ICT COSTA MESA SAN, PROJECT STATUS REPORT June 2009 Proiect 1112100 -101 West Side Pumping Station Abandonment Directors Ferryman and Ooten along with Manager /District Engineer Rob Hamers, Assistant Manager Tom Fauth and Inspector Paul Guzman met with OCSD General Manager Jim Ruth and executive engineering staff on March 29, 2007 to discuss OCSD's participation in the project. it was agreed that the two agencies would work together to determine an approximate project cost for a regional facility and then meet again to discuss the feasibility. The cost estimate has been prepared and is being considered by both agencies. The CMSD updated its costs of the local sewer lines and confirmed the ability to fund the projects. A letter was sent to OCSD requesting the regional facility become a formal OCSD project and the letter was favorably received. The project appears in OCSD's planning documents. 0 Proiect 1112100 -129 Bristol Street Sewer The County of Orange plans on widening Irvine Avenue from Bristol Street to University Drive, which will cause relocation of the CMSD Irvine Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade alleviates the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings were submitted to the Orange County Development Agency (OCDA) and as requested the Sanitary District prepared a new three party agreement reflecting these findings. The agreement has been signed by the Sanitary District, the City of Newport Beach, and OCDA. The design phase is nearing completion. Proiect 1112100-159 Televising Sewer Lines Areas are televised as needed, particularly for the fats, oils, and grease (FOG) program. Proiect 1112100 -168 Irvine Pumping Station Relocation Construction of the pumping station is 100% complete although the adjacent parking lot asphalt paving, wall, and slope were damaged by the contractor during construction. Once the repair is resolved, the project will be completed. Protecting our community's health by providing solid uw-M and sewer collection services. www.crosdragov Project 1112100 -170 Prepare Emergency Response Plans for Pumping Stations Now that the location of the District Yard has been resolved as well as the makeup of the CMSD field crews, the emergency response plans may be completed. Work is progressing. Project 1112100-171 Irvine Pumping Station Force Main Rehabilitation -Phase I The Board of Directors awarded Phase I construction consisting of 450 linear feet at the June 2008 regular meeting. Construction is complete. Project 1112100 -175 OCSD Cooperative Projects Grant - Televising CMSD Sewer Lines The televising is complete and delivery of the final reports occurred in late May 2009. Project 1112100-180 WDR Grease Control Program The project is continuing. Project 1112100 -182 Analysis of CCTV Results The project is underway. Project 1112100 -183 System -Wide Sewer Repair • The Board of Directors authorized the District Engineer to begin design of the second project under this program; the Bristol Street Sewer n/o Randolph, Project #183 -2. The sewer contains three sags and is a hot spot requiring increased maintenance by the CMSD field crews. Construction cannot begin until late 2009 when the City of Costa Mesa street cut moratorium is lifted. The Board also approved Project #183 -3, Maintenance Upgrade of SCADA System, at the May 2009 regular meeting. Project 1112100-186 Sewer Lateral Assistance Program The project is continuing into its second fiscal year and is very popular with the residents in the District. Project 1112100 -187 New Corporate Yard at 174 W. Wilson Street The construction plans are approved and ready for permits. The contractor selection process has been tailored to finding an experienced contractor in LEED construction and was approved by the Board at the December 2008 regular meeting. Award of the construction contract is scheduled for the May 2009 regular meeting. r� l� Protecting our community's health dy providinfJ sofid waste and sewer coffection se,r&es. www.crosdcagov Total Fund - Balance 3,267,473.13 Retained Earnings: 1,045,855.46 Total Fund Balance and Retained Earnings: 4,313,328.59 Total Liabilities, Fund - Balance and Retained Earnings: 4,326,860.01 GL - Balance Sheet ( 06/03/2009 - 1:51 PM ) Page 1 General Ledger Balance Sheet COSTA WESA SAW-I` IRT 1DISTRICT • ... an Independent Speci d (District User: tgonzalez Printed: 06/03/2009 - 1:51 P Period Ending 1 l Fiscal Period 11, 2009 Description Amount Solid Waste Fund Assets Cash in Bank 4,253,441.68 Accounts Receivable 8,482.15 Charges/Taxes Receivable 64,936.18 Total Assets 4,326,860.01 Liabilities Compensated Absences Payable 5,569.98 Deferred Revenue 7,961.44 Total Liabilities 13,531.42 Fund - Balance Reserved for Life Insurance 25,000.00 Reserve for Operating 1,352,000.00 Unreserved Undesignated RE 1,890,473.13 Total Fund - Balance 3,267,473.13 Retained Earnings: 1,045,855.46 Total Fund Balance and Retained Earnings: 4,313,328.59 Total Liabilities, Fund - Balance and Retained Earnings: 4,326,860.01 GL - Balance Sheet ( 06/03/2009 - 1:51 PM ) Page 1 Description Amount Liquid Waste Fund • Assets Cash In Bank 6,701,664.94 Petty Cash /Change Funds 700.00 Accounts Receivable 11914.10 Charges /Taxes Receivable 30,699.63 Due From Other Governments 310,591.00 Land 77,964.00 Property Rights 4,025.00 Building & Structures 1,340,797.29 Subsurface Sewer Lines 24,026,497.53 Office Furniture & Equipment 299,853.45 Machinery & Equipment 618,203.35 Vehicles 182,275.00 Construction In Progress 2,322,856.65 Accumulated Deprec - Vehicles (49,066.28) Accumulated Deprec - Buildings (415,571.51) Accum Deprec - Subsurface Line (12,077,709.86) Accumulated Deprec - Office Eq (59,970.63) Accumulated Deprec - Equipment (298,046.12) Total Assets 23,017,677.54 Liabilities Accounts Payable 12,455.06 Compensated Absences Payable 42,557.36 Retention's Payable 122,086.72 PERS Medical 5,671 Life/AD &D Insurance 330.0 Long -Tenn Disability 362.74 Dental Insurance 188.73 Employee Insurance 1,519.45 Deferred Compensation - 457 305.00 Deferred Medical -RHS- Employee 554.86 Due to OCSD 104,849.81 Total Liabilities 290,880.82 Fund - Balance Reserved for Capital Outlay 3,939,067.02 Investment in Fixed Assets 15,972,107.87 Reserve for Operating 618,400.00 Unreserved Undesignated RE 607,813.10 Total Fund - Balance 21,137,387.99 • GL - Balance Sheet ( 06/03/2009 - 1:51 PM ) Page 2 Description Amount ® Retained Earnings: • Total Fund Balance and Retained Earnings: Total Liabilities, Fund - Balance and Retained Earnings: 1,589,408.73 22,726,796.72 23,017,677.54 GL - Balance Sheet ( 06/03/2009 - 1:51 PM ) Page 3 Description Amount Sewer Construction Fund • Assets Cash and Investments 100,000.00 Total Assets 100,000.00 Liabilities Deposits Payable 100,000.00 Total Liabilities 100,000.00 Retained Earnings: 0.00 Total Fund Balance and Retained Earnings: 0.00 Total Liabilities, Fund - Balance and Retained Earnings: 100,000.00 • • GL - Balance Sheet ( 06/03/2009 - 1:51 PM ) Page 4 Description Amount • Facilities Revolving Fund Assets Cash and Investments 2,074,743.17 Land 901,691.41 Construction In Progress 167,160.90 Total Assets 3,143,595.48 Fund - Balance Reserved for Capital Outlay 96,905.69 Investment in Fixed Assets 1,068,852.31 Secured Retained Earnings 1,992,285.28 r� Total Fund - Balance 3,158,043.28 Retained Earnings: (14,447.80) Total Fund Balance and Retained Earnings: 3,143,595.48 Total Liabilities, Fund - Balance and Retained Earnings: 3,143,595.48 GL - Balance Sheet ( 06/03/2009 - 1:51 PM ) Page 5 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM ) Page 1 r r GenerPLed g er Expenses vs. Budget COST-Z. 914E}7 .SiWITART OISTRICT as mdepandent Spacial oistrict User: tgonzalez Printed: 06/03/2009 - 1:52 P Period 11, 2009 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 10 Solid Waste Fund 10- 100000 Solid Administration E01 Salary & Benefits 10- 100000 -4001 Regular Salaries 86,800.00 9,576.24 75,276.10 11,523.90 0.00 11,523.90 13.27 10- 1000004002 Part -Time Salaries 53,300.00 4,130.58 33,774.90 19,525.10 0.00 19,525.10 36.63 10- 1000004003 Board Salaries 7,200.00 574.60 5,237.70 1,962.30 0.00 1,962.30 27.25 10- 1000004005 Overtime 4,500.00 411.48 1,779.90 2,720.10 0.00 2,720.10 60.44 10- 1000004040 Compensated Absences 1,100.00 0.00 0.00 1.100.00 0.00 1,100.00 100.00 10- 1000004100 Cafeteria Plan 10,600.00 958.80 10,136.91 463.09 0.00 463.09 4.36 10- 1000004105 Medicare - Employer 2,500.00 229.33 1,820.22 679.78 0.00 679.78 27.19 10- 1000004110 FICA - Employer 750.00 35.62 324.69 425.31 0.00 425.31 56.70 10-100000-4115 PERS - Employer 19,700.00 1,855.63 14,771.19 4,928.81 0.00 4,928.81 25.01 10- 1000004120 PERS - Employee 10,200.00 959.43 7,625.75 2,574.25 0.00 2,574.25 25.23 10- 100000 -4125 Deferred Medical - RHS 850.00 95.65 752.78 97.22 0.00 97.22 11.43 10- 1000004130 Benefits Admin Costs 250.00 32.81 247.01 2.99 0.00 2.99 1.19 10- 100000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 1000004140 Workers' Compensation 2,000.00 0.00 2,004.35 (4.35) 0.00 (4.35) (0.21) Salary & Benefits 199,750.00 18,860.17 153,751.50 45,998.50 0.00 45,998.50 23.02 E03 Professional Services 10- 100000 -4200 Professional Services 9,250.00 0.00 2,180.53 7,069.47 0.00 7,069.47 76.42 10- 1000004205 District Manager 30,000.00 2,587.81 20,794.39 9,205.61 0.00 9,205.61 30.68 10- 100000 -4210 Legal Services 20,000,00 3,050.76 17,655.30 2,344.70 0.00 2,344.70 11.72 10- 1000004220 Fiscal Services 35,840.00 1,649.20 19,681.20 16,158.80 0.00 16,158.80 45.08 10- 1000004225 Medical/Employment Services 100.00 0.00 6.10 93.90 0.00 93.90 93.90 10- 1000004300 Contract Services 3,500.00 448.88 2,625.79 874.21 0.00 874.21 24.97 10- 100000 -4320 Container Collection Costs 20,000.00 0.00 9,943.55 10,056.45 0.00 10,056.45 50.28 Professional Services 118,690.00 7,736.65 72,886.86 45,803.14 0.00 45,803.14 38.59 E05 Recycling & Disposal 10-1000004310 Trash Hauler 2,400,000.00 196,648.83 2,162,578.68 237,421.32 0.00 237,421.32 9.89 10-1000004315 Recycling/Disposal 2,368,000.00 177,127.64 1,779,393.42 588,606.58 0.00 588,606.58 24.85 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM ) Page 1 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available GL - Expense* udget ( 06/03/2009 - 1:52 PM) Page 2 Recycling & Disposal 4,768,000.00 373,776.47 3,941,972.10 826,027.90 0.00 826,027.90 17.32 E10 Other Contract Services 10- 100000 -4305 County Collection Fee 15,500.00 0.00 15,538.14 (38.14) 0.00 (38.14) (0.24) 10- 100000 -4325 Election Costs 28,000.00 0.00 20,399.94 7,600.06 0.00 7,600.06 27.14 10- 100000 -4330 Building Maintenance 1,350.00 83.93 1,246.40 103.60 0.00 103.60 7.67 10- 100000 -4335 Equipment Maintenance 2,470.00 36.75 2,185.82 284.18 0.00 284.18 11.50 Other Contract Services 47,320.00 120.68 39,370.30 7,949.70 0.00 7,949.70 16.80 E15 Materials & Supplies 10- 1000004400 Office Supplies 1,500.00 184.96 1,286.62 213.38 0.00 213.38 14.22 10- 100000 -4405 MultiMed/Blueprint/Copies /Sub 1,000.00 1,665.31 2,339.31 (1,339.31) 0.00 (1,339.31) (133.93) 10- 100000 -4410 Postage 7,900.00 4.30 154.25 7,745.75 0.00 7,745.75 98.04 10- 1000004420 Public Info /Ed/Community Prom 16,700.00 2,854.55 12,558.74 4,141.26 0.00 4,141.26 24.79 10- 100000 -4425 Small Tools /Equipment 500.00 74.16 112.36 387.64 0.00 387.64 77.52 10- 1000004430 Materials & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 27,600.00 4,783.28 16,451.28 11,148.72 0.00 11,148.72 40.39 E20 Professional Development 10- 100000 -4500 Prof Membership /Dues 8,800.00 46.00 8,466.55 333.45 0.00 333.45 3.78 10- 100000 -4505 Staff Development 1,200.00 237.57 960.57 239.43 0.00 239.43 19.95 10- 100000 -4510 Travel /Meals /Lodging 1,700.00 73.37 1,344.71 355.29 0.00 355.29 20.89 10- 100000 -4520 Mileage Reimbursement 1,500.00 35.99 914.96 585.04 0.00 585.04 39.00 Professional Development 13,200.00 392.93 11,686.79 1,513.21 0.00 1,513.21 11.46 E25 Liability Insurance 10- 1000004550 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 Liability Insurance 6,500.00 0.00 6,035.69 464.31 0.00 464.31 7.14 E30 Utilities 10- 1000004600 Telephone 750.00 51.27 582.68 167.32 0.00 167.32 22.30 10- 1000004605 Cellular Service 650.00 36.95 411.15 238.85 0.00 238.85 36.74 10- 1000004610 Gas - Building 75.00 2.59 33.80 41.20 0.00 41.20 54.93 10-100000-4615 Water - Building 175.00 23.00 132.03 42.97 0.00 42.97 24.55 10- 100000 -4620 Electric - Building 900.00 50.51 533.49 366.51 0.00 366.51 40.72 Utilities 2,550.00 164.32 1,693.15 856.85 0.00 856.85 33.60 GL - Expense* udget ( 06/03/2009 - 1:52 PM) Page 2 Account Neer Description Budgeted Amount Period An t YTD Amount YTD Var Encumbered Amt Y AvailabOAvailable E40 Fixed Assets 10- 100000-4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000 -4750 Gain/Loss Disposal of Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E45 Debt Service 10- 10000OA800 Principal Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000-4850 Interest Payment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Service 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 10- 1000004900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 10- 100000-4950 Non - Operating Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100000-4990 Contingency 118,350.00 0.00 0.00 118,350.00 0.00 118,350.00 100.00 Non Operating - Other 118,350.00 0.00 0.00 118,350.00 0.00 118,350.00 100.00 10- 100000 Totals: 5,301,960.00 405,834.50 4,243,847.67 1,058,112.33 0.00 1,058,112.33 19.95 10- 100001 Sharps Program E60 Special Programs 10- 100001 -4300 Sharps Program 20,000.00 1,029.82 12,054.93 7,945.07 0.00 7,945.07 39.72 10- 100001 -4430 Sharps Program - Material/Supp 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 20,000.00 1,029.82 12,054.93 7,945.07 0.00 7,945.07 39.72 10- 100001 Totals: 20,000.00 1,029.82 12,054.93 7,945.07 0.00 7,945.07 39.72 10- 100002 Household Hazardous Waste E60 Special Programs 10- 100002 -4300 Household Hazardous Waste 32,000.00 2,097.70 11,616.25 20,383.75 0.00 20,383.75 63.69 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM ) Page 3 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Special Programs 32,000.00 2,097.70 20,383.75 0.00 20,383.75 11,616.25 63.69 10- 100002 Totals: 32,000.00 2,097.70 11,616.25 20,383.75 0.00 20,383.75 63.69 10- 100003 Telephone Book Recycling E60 Special Programs 10- 100003 -4420 Telephone Bk Recycling Progra 17,000.00 0.00 8,198.75 8,801.25 0.00 8,801.25 51.77 Special Programs 17,000.00 0.00 8,198.75 8,801,25 0.00 8,801.25 51.77 10- 100003 Totals: 17,000.00 0.00 8,198.75 8,801.25 0.00 8,801.25 51.77 10- 100004 Large Item Pick -up E60 Special Programs 10-100004-4310 Large Item Pick -up 5.000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 -4420 Large Item Plck -up Promo 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100004 Totals: 5,000.00 0.00 0.00 5,000.00 0.00 5,000.00 100.00 10- 100005 Used Tire Roundup E60 Special Programs 10- 100005 -4300 Used Tire Roundup 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 Special Programs 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 10- 100005 Totals: 1,200.00 0.00 306.00 894.00 0.00 894.00 74.50 10- 100006 Christmas Tree Recycling E60 Special Programs 10-100006-4310 Christmas Tree Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 GL - Expens10 Budget ( 06/03/2009 - 1:52 PM) Page 4 Account Aker Description Budgeted Amount Period At YTD 11 1 Amount YTD Var Encumbered Amt AvailablIbAvailable Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100006 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Greeting Card Recycling E60 Special Programs 10- 100007 -4410 Greeting Card Recycling 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Special Programs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100007 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10- 100008 Educational Tours E60 Special Programs 10- 100008 -4420 Educational Tours 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 Special Programs 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10- 100008 Totals: 2,500.00 0.00 0.00 2,500.00 0.00 2,500.00 100.00 10 Totals: 5,379,660.00 408,962.02 4,276,023.60 1,103,636.40 0.00 1,103,636.40 20.51 20 Liquid Waste Fund 20- 200000 Liquid Administration E01 Salary & Benefits 20- 200000 -4001 Regular Salaries 459,000.00 50,624.61 401,015.44 57,984.56 0.00 57,984.56 12.63 20- 200000 -4002 Part-Time Salaries 6,000.00 458.95 6,250.99 (250.99) 0.00 (250.99) (4.18) 20- 200000 -4003 Board Salaries 64,500.00 5,171.40 47,139.30 17,360.70 0.00 17,360.70 26.91 20- 200000 -4005 Overtime 29,300.00 3,703.37 16,019.36 13,280.64 0.00 13,280.64 45.32 20- 200000 -4040 Compensated Absences 6,300.00 0.00 0.00 6,300.00 0.00 6,300.00 100.00 20- 200000 -4100 Cafeteria Plan 56,600.00 5,433.20 57,061.46 (461.46) 0.00 (461.46) (0.81) 20- 200000 -4105 Medicare - Employer 9,500.00 930.93 7,351.85 2,148.15 0.00 2,148.15 22.61 20- 200000 -4110 FICA - Employer 6,500.00 320.63 2,922.69 3,577.31 0.00 3,577.31 55.03 20- 200000 -4115 PERS - Employer 62,000.00 7,847.16 62,588.38 (588.38) 0.00 (588.38) (0.94) 20- 200000 -4120 PERS - Employee 32,100.00 3,575.92 28,469.62 3,630.38 0.00 3,630.38 11.31 20- 200000 -4125 Deferred Medical - RHS 4,300.00 505.24 4,009.43 290.57 0.00 290.57 6.75 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM) Page 5 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200000 -4130 Benefits Admin Costs 3,000.00 169.01 2,097.00 903.00 0.00 903.00 30.10 20- 200000 -4135 Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4140 Workers' Compensation 4,000.00 0.00 3,808.27 191.73 0.00 191.73 4.79 Salary & Benefits 743,100.00 78,740.42 638,733.79 104,366.21 0.00 104,366.21 14.04 E03 Professional Services 20- 200000 -4200 Professional Services 40,750.00 0.00 28,559.98 12,190.02 0.00 12,190.02 29.91 20- 2000004205 District Manager 59,200.00 4,805.94 38,618.11 20,581.89 0.00 20,581.89 34.76 20- 2000004210 Legal Services 72,000.00 8,388.44 63,128.50 8,871.50 0.00 8,871.50 12.32 20- 2000004215 Engineering/Architectual Sery 18,000.00 1,400.00 14,000.00 4,000.00 0.00 4,000.00 22.22 20- 200000 -4216 Plan Ck/Inspection- hiside 200,000.00 28,380.00 177,307.50 22,692.50 0.00 22,692.50 11.34 20- 2000004217 Plan Ck/hispection- Outside 25,000.00 53150 9,970.00 15,030.00 0.00 15,030.00 60.12 20- 2000004218 Plan Ck/Inspection -Swr Lateral 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000004220 Fiscal Services 66,480.00 3,062.80 36,550.80 29,929.20 0.00 29,929.20 45.02 20- 2000004225 Medical /Employment Services 500.00 0.00 511.52 (11.52) 0.00 (11.52) (2.30) 20- 2000004300 Contract Services 6,500.00 952.12 7,993.46 (1,493.46) 0.00 (1,493.46) (22.97) 20- 200000 -4320 Sewer Contracts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Professional Services 488.430.00 47,521.80 376,639.87 111,790.13 0.00 111,790.13 22.88 E10 Other Contract Services 20- 200000 -4305 County Collection Fee 13,800.00 0.00 14,861.10 (1,061.10) 0.00 (1,061.10) (7.68) 20- 200000 -4325 Election Costs 52,000.00 0.00 37,885.60 14,114.40 0.00 14,114.40 27.14 20- 200000 -4330 Building Maintenance 12,150.00 755.29 11,240.28 909.72 0.00 909.72 7.48 20- 200000 -4335 Equipment Maintenance 23,530.00 330.82 19,813.50 3,716.50 0.00 3,716.50 15.79 Other Contract Services 101,480.00 1,086.11 83,800.48 17,679.52 0.00 17,679.52 17.42 E15 Materials & Supplies 20- 2000004400 Office Supplies 12,000.00 1,468.94 11,726.01 273.99 0.00 273.99 2.28 20- 200000 -4405 MultiMed/Blueprints /Copies /Su 9,000.00 7,117.30 13,165.03 (4,165.03) 0.00 (4,165.03) (46.27) 20- 200000 -4410 Postage 14,700.00 80.99 5,443.39 9,256.61 0.00 9,256.61 62.97 20- 200000 -4420 Public Info /Ed/Community Prom 19,400.00 1,191.69 16,086.94 3,313.06 0.00 3,313.06 17.07 20- 200000 -4425 Small Tools /Equipment 1,500.00 787.52 1,364.72 135.28 278.40 (143.12) (9.54) 20- 200000 -4430 Material & Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Materials & Supplies 56,600.00 10,646.44 47,786.09 8,813.91 278.40 8,535.51 15.08 E20 Professional Development 20- 2000004500 Prof Membership /Dues 33,690.00 46.00 31,358.20 2,331.80 0.00 2,331.80 6.92 20- 200000 -4505 Staff Development 6,800.00 2,703.09 5,513.95 1,286.05 0.00 1,286.05 18.91 20- 200000 -4510 Travel/Meals /Lodging 26,800.00 3.639.83 15,838.48 10,961.52 0.00 10,961.52 40.90 20- 200000 -4520 Mileage Reimbursement 250.00 7.52 126.92 123.08 0.00 123.08 49.23 GL - Expens1W udget ( 06/03/2009 - 1:52 PM) Page 6 Account Aer Description Budgeted Amount Period A& YTD Amount YTD Var Encumbered Amt Availab*Available Professional Development 67,540.00 6,396.44 52,837.55 14,702.45 0.00 14,702.45 21.76 E25 Liability Insurance 20- 2000004550 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 Liability Insurance 70,000.00 0.00 54,321.25 15,678.75 0.00 15,678.75 22.39 E30 Utilities 20- 200000 -4600 Telephone 6,500.00 461.45 5,243.74 1,256.26 0.00 1,256.26 19.32 20- 200000 -4605 Cellular Service 7,000.00 711.99 7,049.75 (49.75) 0.00 (49.75) (0.71) 20- 200000 -4610 Gas - Building 500.00 23.33 304.25 195.75 0.00 195.75 39.15 20- 200000 -4615 Water - Building 2,000.00 207.00 1,188.28 811.72 0.00 811.72 40.58 20- 200000 -4620 Electric - Building 7,000.00 454.54 5,573.33 1,426.67 0.00 1,426.67 20.38 Utilities 23,000.00 1,858.31 19,359.35 3,640.65 0.00 3,640.65 15.82 E40 Fixed Assets 20- 200000 -4700 Depreciation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200000 -4750 G/L On Disposal of Fixed Asset 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fixed Assets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E50 Other Financing Uses 20- 200000 -4900 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other Financing Uses 0.00 0.00 0.00 0.00 0.00 0.00 0.00 E55 Non Operating - Other 20- 200000 -4950 Non Operating Expense 182,000.00 0.00 0.00 182,000.00 0.00 182,000.00 100.00 20- 200000 -4990 Contingency 2,650.00 0:00 0.00 2,650.00 0.00 2,650.00 100.00 20- 200000 -4995 Transfer Out 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 184,650.00 0.00 0.00 184,650.00 0.00 184,650.00 100.00 20- 200000 Totals: 1,734,800.00 146,249.52 1,273,478.38 461,321.62 278.40 461,043.22 26.57 20- 200001 Sewer Maint E25 Liability Insurance 20- 200001 -4550 Swr Liability Insurance 10,000.00 0.00 8,980.40 1,019.60 0.00 1,019.60 10.19 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM ) Page 7 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available GL - Expens�Budget ( 06/03/2009 - 1:52 PM 1 Page 8 Liability Insurance 10,000.00 0.00 8,980.40 1.019.60 0.00 1,019.60 10.19 E41 Sewer Maint - Salary/Benefit 20- 2000014001 Swr Maint - Regular Salaries 175,200.00 21,141.85 160,372.87 14,827.13 0.00 14,827.13 8.46 20- 200001 -4002 Swr Maint - PT Salaries 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4005 Swr Maint - Overtime 19,000.00 1,958.95 14,474.04 4,525.96 0.00 4,525.96 23.82 20- 200001 -4040 Compensated Absences 1,600.00 0.00 0.00 1,600.00 0.00 1,600.00 100.00 20- 200001 -4100 Swr Maint - Cafeteria Plan 28,800.00 2,397.00 25,707.82 3,092.18 0.00 3,092.18 10.73 20- 200001 -4105 Swr Maint - Medicare ER 3,400.00 352.72 2,675.93 724.07 0.00 724.07 21.29 20- 2000014115 Swr Maint - PERS ER 25,400.00 3,166.14 23,920.94 1,479.06 0.00 1,479.06 5.82 20- 2000014120 Swr Maint - PIERS EE 13,200.00 1,479.96 11,346.85 1,853.15 0.00 1,853.15 14.03 20- 200001 -4125 Swr Maint - Def Medical RHS 1,800.00 211.44 1,596.25 203.75 0.00 203.75 11.31 20- 20000114130 Benefit Administration 500.00 23.48 251.82 248.18 0.00 248.18 49.63 20-2000014135 Swr Maint - Unemployment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4140 Swr Maint - Workers Comp 14,700.00 0.00 14,230.90 469.10 0.00 469.10 3.19 Sewer Maint - Salary/Benefit 283,600.00 30,731.54 254,577.42 29,022.58 0.00 29,022.58 10.23 E42 Sewer Maint Operations 20- 200001 -4300 Sewer Maint- Claims 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 2000014305 Sewer Maint -Pump Stn Contract 125,000.00 6,927.89 44,618.83 80,381.17 0.00 80,381.17 64.30 20- 200001 -4320 Sewer Maint -Sewer Line Maint 450,000.00 56,955.00 438,342.89 11,657.11 0.00 11,657.11 2.59 20- 20000114335 Sewer Maint - Equipment Maint 62,500.00 982.54 48,104.90 14,395.10 0.00 14,395.10 23.03 20- 200001 -4350 Sewer Maint - Property Lease 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4405 Sewer Maint- MultiMed/Blueprin 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200001 -4425 Sewer Maint -Small Tools /Eq 20,000.00 212.69 3,726.14 16,273.86 0.00 16,273.86 81.36 20- 20000114430 Sewer Maint- Material/Supplies 44,000.00 1,747.14 25,219.66 18,780.34 0.00 18,780.34 42.68 20-200001-4505 Sewer Maint -Staff Development 4,500.00 0.00 225.00 4,275.00 0.00 4,275.00 95.00 20-200001-4510 Sewer Maint- Travel/Meals 500.00 0.00 0.00 500.00 0.00 500.00 100.00 20- 200001 -4625 Sewer Maint- Water Pumps 1,800.00 97.37 899.86 900.14 0.00 900.14 50.00 20- 200001 -4630 Sewer Maint-Electric Pumps 90,000.00 6,748.64 67,890.46 22,109.54 0.00 22,109.54 24.56 Sewer Maint Operations 798,300.00 73,671.27 629,027.74 169,272.26 0.00 169,272.26 21.20 E65 Capital Improvement Program 20- 200001 -4995 Capital Outlay 40,000.00 0.00 39,254.30 745.70 0.00 745.70 1.86 Capital Improvement Program 40,000.00 0.00 39,254.30 745.70 0.00 745.70 1.86 20- 200001 Totals: 1,131,900.00 104,402.81 931,839.86 200,060.14 0.00 200,060.14 17.67 GL - Expens�Budget ( 06/03/2009 - 1:52 PM 1 Page 8 Account Aer Description Budgeted Amount Period AAt YTD Amount YTD Var Encumbered Amt Availab *Available 20- 200100 Capital Outlay E65 Capital Improvement Program 20- 200100 -4995 Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200100 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200429 Bristol Pump Station E65 Capital Improvement Program 20- 200429 -4300 Bristol St Pump - Contract Labor 15,000.00 949.87 11,531.84 3,468.16 0.00 3,468.16 23.12 Capital Improvement Program 15,000.00 949.87 11,531.84 3,468.16 0.00 3,468.16 23.12 20- 200429 Totals: 15,000.00 949.87 11,531.84 3,468.16 0.00 3,468.16 23.12 20- 200449 Sinking Fd/Future Sewer Lines E65 Capital Improvement Program 20- 200449 -4300 Sinking Fund #149 /Swr -Contr Sv 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 Capital Improvement Program 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200449 Totals: 1,895,805.00 0.00 0.00 1,895,805.00 0.00 1,895,805.00 100.00 20- 200456 Earthquake/Major Emer Swr Rep E65 Capital Improvement Program 20- 200456 -4300 Earthquake/Emergency -Contr Sv 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 Capital Improvement Program 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200456 Totals: 1,000,000.00 0.00 0.00 1,000,000.00 0.00 1,000,000.00 100.00 20- 200459 Televising Swr Lines E65 Capital Improvement Program 20- 200459 -4300 Televising Swr#159 -Contr Svc 52,224.00 0.00 10,230.00 41,994.00 0.00 41,994.00 80.41 Page 9 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM ) Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available Capital Improvement Program 0.00 10,230.00 41,994.00 0.00 41,994.00 80.41 52,224.00 20- 200459 Totals: 52,224.00 0.00 10,230.00 41,994.00 0.00 41,994.00 80.41 20- 200464 Misc. Swr Work/Manhole Adj. E65 Capital Improvement Program 20- 200464 -4300 Misc Swr Wk #164 -Cont Svc 194,806.00 3,088.50 156,334.62 38,471.38 37,742.39 728.99 0.37 Capital Improvement Program 194,806.00 3,088.50 156,334.62 38,471.38 37,742.39 728.99 0.37 20- 200464 Totals: 194,806.00 3,088.50 156,334.62 38,471.38 37,742.39 728.99 0.37 20- 200468 Tustin Pump Stn Remodel E65 Capital Improvement Program 20- 200468 -4300 Irvine/Tustin Pump Stn #168 -Con 4,478.00 0.00 34.87 4,443.13 0.00 4,443.13 99.22 Capital Improvement Program 4,478.00 0.00 34.87 4,443.13 0.00 4,443.13 99.22 20- 200468 Totals: 4,478.00 0.00 34.87 4,443.13 0.00 4,443.13 99.22 20- 200470 Emerg Response Plan Pump Stn E65 Capital Improvement Program 20- 200470 -4300 Emerg Pump Plan -Contr Svc 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 Capital Improvement Program 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200470 Totals: 24,200.00 0.00 0.00 24,200.00 0.00 24,200.00 100.00 20- 200471 Irvine PS Frce Main # 171 E65 Capital Improvement Program 20- 200471 -4300 Irvine PS Frce Main# 171 -Contr 455,640.00 0.00 174,518.20 281,121.80 0.00 281,121.80 61.69 Capital Improvement Program 455,640.00 0.00 174,518.20 281,121.80 0.00 281,121.80 61.69 Page 10 GL - Experts 0Budget ( 06/03/2009 - 1:52 PM) Account laer Description Budgeted Amount Period At YTD YTD Var Encumbered Amt Availab ,*Available Amount 20- 200471 Totals: 0.00 174,518.20 0.00 281,121.80 61.69 455,640.00 281,121.80 20- 200473 SC Plaza Stn Force Main Replac E65 Capital Improvement Program 20- 200473 -4300 SC Plaza Pump# I 73-Contr Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Capital Improvement Program 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200473 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 OCSD Grant E65 Capital Improvement Program 20- 200575 -4215 OCSD Grant #175 - Eng Svc 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20- 200575 -4300 OCSD Grant #175 - Cont Svc 259,708.00 2,145.00 73,547.52 186,160.48 0.00 186,160.48 71.68 Capital Improvement Program 259,708.00 2,145.00 73,547.52 186,160.48 0.00 186,160.48 71.68 20- 200575 Totals: 259,708.00 2,145.00 73,547.52 186,160.48 0.00 186,160.48 71.68 20- 200601 Westside Abandonment # 101 E65 Capital Improvement Program 20- 200601 -4300 Westside Aband #101 -Cont Svc 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 Capital Improvement Program 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 20- 200601 Totals: 499,941.00 0.00 0.00 499,941.00 0.00 499,941.00 100.00 20- 200676 WDR Phase 111 #176 E65 Capital Improvement Program 20- 2006764300 WDR Ph III #176 - Contr Svc 17,404.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 Capital Improvement Program 17,404.00 0.00 0.00 17,404.00 0.00 17,404.00 100.00 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM) Page 11 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 20- 200676 Totals: 0.00 17,404.00 0.00 17.404.00 100.00 17,404.00 0.00 20- 200677 Capital Facility Aq #177 E65 Capital Improvement Program 20- 200677 -4300 Capital Fac Aq #177 -Contr Svc 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 Capital Improvement Program 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200677 Totals: 97,737.00 0.00 1,100.13 96,636.87 0.00 96,636.87 98.87 20- 200678 Replace Sewer Bypass #178 E65 Capital Improvement Program 20- 200678 -4300 Rep Swr Bypass# 178 -Contr Svc 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 Capital Improvement Program 26,723.00 0.00 0.00 26,723.00 0.00 26,723.00 100.00 20- 200678 Totals: 26.723.00 0.00 0.00 26,723.00 0.00 26,72100 100.00 20- 200679 Building/Grounds Fund #179 E65 Capital Improvement Program 20- 200679 -4300 Bld/Grds Fund #179 -Contr Svc 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 Capital Improvement Program 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200679 Totals: 3,753.00 0.00 0.00 3,753.00 0.00 3,753.00 100.00 20- 200780 Fog #180 E65 Capital Improvement Program 20- 2007804300 Fog Program #180 - Contract Svc 236,096.00 9,965.72 77.368.21 158,727.79 0.00 158,727.79 67.23 Capital Improvement Program 236.096.00 9,965.72 77,368.21 158,727.79 0.00 158,727.79 67.23 20- 200780 Totals: 236,096.00 9,965.72 77,368.21 158,727.79 0.00 158,727.79 67.23 Page 12 GL - Expenso Budget ( 06/03/2009 - 1:52 PM) 0 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM 1 Page 13 Account Aer Description At Budgeted Amount Period YTD Amount YTD Var Encumbered Amt AvailabeAvailable 20- 200781 Newp /19th Swr #181 E65 Capital Improvement Program 20- 200781 -4300 Newp /1 9th Swr #181Contr Svc 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 Capital Improvement Program 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 20- 200781 Totals: 48,658.00 0.00 0.00 48,658.00 0.00 48,658.00 100.00 20- 200882 Analysis of CCTV Results # 182 E65 Capital Improvement Program 20- 200882 -4300 Analysis of CCTV Results #182 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 Capital Improvement Program 125,000.00 0.00 0.00 125,000.00 0.00 125.000.00 100.00 20- 200882 Totals: 125,000.00 0.00 0.00 125,000.00 0.00 125,000.00 100.00 20- 200883 System Wide Repair Prog #183 E65 Capital Improvement Program 20- 200883 -4300 Systm Wide Repair Prog. #183 700,000.00 33,523.00 293,685.32 406,314.68 67,47163 338,842.05 48.40 Capital Improvement Program 700,000.00 33,523.00 293,685.32 406,314.68 67,472.63 338,842.05 48.40 20- 200883 Totals: 700,000.00 33,523.00 293,685.32 406,314.68 67,472.63 338,842.05 48.40 20- 200886 Sewer Lateral Program #186 E65 Capital Improvement Program 20- 200886 -4300 Sewer Lateral Program #186 186,894.00 17,208.34 133,050.78 53,843.22 0.00 53,843.22 28.80 Capital Improvement Program 186,894.00 17,208.34 133,050.78 53,843.22 0.00 53,843.22 28.80 20- 200886 Totals: 186,894.00 17,208.34 133,050.78 53,843.22 0.00 53,843.22 28.80 20 Totals: 8,710,767.00 317,532.76 3,136,719.73 5,574,047.27 105,493.42 5,468,553.85 62.77 GL - Expenses vs Budget ( 06/03/2009 - 1:52 PM 1 Page 13 Account Number Description Budgeted Amount Period Amount YTD Amount YTD Var Encumbered Amt Available % Available 21 Sewer Construction Fund 21- 200000 Liquid Administration E55 Non Operating - Other 21- 200000 -4995 Residual Fund Transfer 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Non Operating - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21- 200000 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 200887 District Yard E65 Capital Improvement Program 30- 200887 -4300 District Yard 119,606.00 575.00 76,805.20 42,800.80 0.00 42,800.80 35.78 Capital Improvement Program 119,606.00 575.00 76,805.20 42,800.80 0.00 42,800.80 35.78 30- 200887 Totals: 119,606.00 575.00 76,805.20 42,800.80 0.00 42,800.80 35.78 30 Totals: 119,606.00 575.00 76,805.20 42,800.80 0.00 42,800.80 35.78 Report Totals: 14,210,033.00 727,069.78 7,489,548.53 6,720,484.47 105,493.42 6,614,991.05 46.55 GL - Experts Budget ( 06/03/2009 - 1:52 PM) • • Page 14 Generaed er g Revenue Analysis COST119 9YE5A SYWITIART O)I,S'I'1RICT ... an Independent special oistrict User: tgonzalez Printed: 06/03/2009 - 1:52 P Period 11, 2009 Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 10 Solid Waste Fund 10- 000000 -3000 Charges for Services 5,000.00 0.00 1,367.06 3,632.94 27.34 10- 000000 -3001 Secured Property Tax 0.00 3,863.18 190,869.51 (190,869.51) 0.00 10- 000000 -3002 Unsecured Property Tax 0.00 0.00 7,282.39 (7,282.39) 0.00 10- 000000 -3003 Supplemental Property Tax 0.00 616.68 3,420.27 (3,420.27) 0.00 10- 000000 -3004 Homeowner Taxes 0.00 0.00 0.00 0.00 0.00 10- 000000 -3005 Misc- Delq/Penalty/PY Tx 0.00 370.31 9,115.95 (9,115.95) 0.00 10- 000000 -3006 Public Utility 0.00 0.00 0.00 0.00 0.00 10- 000000 -3007 Customer Refunds 0.00 0.00 0.00 0.00 0.00 10-000000-3100 Licenses & Permits 0.00 0.00 0.00 0.00 0.00 10- 000000 -3300 Investment Earnings 60,000.00 (224.45) 46,535.71 13,464.29 77.56 10- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 232.94 (232.94) 0.00 10- 000000 -3400 From Other Agencies 0.00 0.00 0.00 0.00 0.00 10- 000000 -3405 Grants 0.00 4,200.93 16,993.36 (16,993.36) 0.00 10- 000000 -3510 Additional Container Charge 150,000.00 0.00 105,034.74 44,965.26 70.02 10- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 10- 000000 -3600 Annual Charge 5,140,100.00 34,182.85 4,907,812.53 232,287.47 95.48 10- 000000 -3700 Contributions 25,000.00 0.00 28,374.60 (3,374.60) 113.50 10- 000000 -3725 Other Reimbursements 0.00 1,360.00 4,840.00 (4,840.00) 0.00 10 Totals: 5,380,100.00 44,369.50 5,321,879.06 58,220.94 98.92 20 Liquid Waste Fund 20- 000000 -3000 Charges For Services 10,000.00 0.00 16,712.06 (6,712.06) 167.12 20- 000000 -3007 Customer Refund 0.00 0.00 0.00 0.00 0.00 20- 000000 -3100 Sewer Permits 5,000.00 1,485.00 8,580.00 (3,580.00) 171.60 20- 000000 -3300 Investment Earnings 147,000.00 0.00 81,109.36 65,890.64 55.18 20- 000000 -3310 Fair Market Adjustment 0.00 0.00 396.79 (396.79) 0.00 20- 000000 -3400 From Other Agencies 15,000.00 0.00 0.00 15,000.00 0.00 20- 000000 -3500 Permits/Inspection Fees 25,000.00 1,285.00 6,355.00 18,645.00 25.42 20- 000000 -3505 OCSD Fees -CMSD Share 0.00 5,458.52 11,266.30 (11,266.30) 0.00 20- 000000 -3515 Sale of Maps & Publications 0.00 0.00 15.00 (15.00) 0.00 20- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 GL - Revenue Analysis ( 06/03/2009 - 1:52 PM ) Page I Account Number Description Budgeted Revenue Period Revenue YTD Revenue Uncollected Balance Percent Received 20- 000000 -3600 Annual Charge 4,570,500.00 31,065.36 4,447,324.95 123,175.05 97.30 20- 000000 -3700 Contributions 0.00 0.00 0.00 0.00 0.00 20- 000000 -3725 Other Reimbursements 0.00 0.00 154,369.00 (154,369.00) 0.00 20 Totals: 4,772,500.00 39,293.88 4,726,128.46 46,371.54 99.03 21 Sewer Construction Fund 21- 000000 -3300 Investment Earnings 0.00 0.00 0.00 0.00 0.00 21- 000000 -3310 Fair Market Value Adj 0.00 0.00 0.00 0.00 0.00 21 Totals: 0.00 0.00 0.00 0.00 0.00 30 Facilities Revolving Fund 30- 000000 -3210 Fixture Fees 0.00 6,127.17 23,272.19 (23,272.19) 0.00 30- 000000 -3220 Sewer Connection Fees 0.00 0.00 0.00 0.00 0.00 30- 000000 -3300 Investment Earnings 0.00 0.00 35,829.48 (35,829.48) 0.00 30- 000000 -3310 Fair Market Value Adjustment 0.00 0.00 155.73 (155.73) 0.00 30- 000000 -3340 Rental Revenue 0.00 0.00 3,100.00 (3,100.00) 0.00 30- 000000 -3525 Other Charges for Services 0.00 0.00 0.00 0.00 0.00 30 Totals: 0.00 6,127.17 62,357.40 (62,357.40) 0.00 Report Totals: 10,152,600.00 89,790.55 42,235.08 10,110,364.92 99.58 GL - Revenue $ysis ( 06/03/2009 - 1:52 PM ) 0 0 Page 2 0 COSTA 9VESA SA99TARTDISTWICT Memorandum To: Board of Directors ... an Independent Specia[ Di strict From: Marc Davis, Treasurer /Director of Finance�� Date: June 11, 2009 Subject: Treasurer's Report for the Month of May 2009 Attached is the Treasurer's Report for the month of May 2009. As required by the District's Statement of Investment Policy, the Treasurer's report delineates all investment activity during the month. This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of May 31, 2009. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 23, 2008 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District's investment portfolio as of May 31, 2009, was 2.141%. The yield to maturity of the portfolio was 2.139 %. The District's weighted average interest rate was 61 basis points (0.611 %) above the daily effective yield of LAIF, which was 1.53% as of May 31, 2009. The weighted average number of days to maturity for the District's total portfolio was 458 days (1.25 years). The average duration of the underlying securities in LAIF as of May 31, 2009, which is the most current information available, was 228 days. Protecting our community's health 6y providing soW waste and sewer collection services. crosdca.gov Compliance Reporting 16 The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of May 31, 2009 was 61.74 %. As of May 31, 2009, the District has adequate operating reserves necessary to meet its obligations for the next six months. • 2 T • Active Accounts Bank of America Reconciling Items Total Active Accounts Investments Local Agency Investment Fund Money Market/Sweep Account Federal Agency Securities Total Investments COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of May 31, 2009 Total Pooled Cash & Investments CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments Bank Balance $ 213,276.19 213,276.19 Market Value $ 8,032,652.14 87,591.77 5,032,812.50 13,153,056.41 $ 13,366,332.60 Deposits In Transits Outstanding Checks Book Balance 203,670.31 $ 9,605.88 203,670.31 9,605.88 Market Adjustment Increase Decrease 32,812.50 32,812.50 $ 236,482.81 Costa Mesa Sanitary District Pooled Cash and Investments by Fund as of May 31, 2009 a Marcus D. Davis Date Treasurer /Director of Finance 3 Cost $ 8,032,652.14 87,591.77 5,000,000.00 13,120,243.91 $ 13,129,849.79 $ 4,253,441.68 8,876,408.11 $ 13,129,849.79 COSTA MESA SANITARY DISTRICT Investment Activity Summary as of May 31, 2009 Total investments outstanding as of April 30, 2009 $ 11,620,243.27 Additions: Gain on Sale of Investment: - Investment Purchases: - Deductions: Investment Maturity /Sale Proceeds: - Loss on Sale of Investment: - Investments Called: - Net increase (decrease) in Sweep Account 0.64 Net increase (decrease) in LAIF 1,500,000.00 Total investments outstanding as of May 31, 2009 $ 13,120,243.91 4 ki COSTA MESA MITARY DISTRICT Investment and Investment Earnings as of May 31, 2009 "Represents the LAW daily rate at 5/31/09 $ 13,120,243.91 $ 58,844.42 • Comments Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 05/31/09 n/a Local Agency Investment Fund n/a n/a 1.530% $ 8,032,652.14 n/a n/a Bank of New York -Sweep Acct n/a n/a 0.010% 87,591.77 n/a 3133XRGF1 Federal Home Loan Bank 06/16/08 09/16/10 3.320% 1,000,000.00 15,216.66 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 15,481.94 31331GKJ7 Federal Farm Credit Bank 01/21/09 01/21/14 3.000% 1,000,000.00 10,833.33 3133XSWG9 Federal Home Loan Bank 02/05/09 02/05/14 2.875% 1,000,000.00 9,263.88 3133XT2W5 Federal Home Loan Bank 02/26/09 02/26/13 3.050% 1,000,000.00 8,048.61 "Represents the LAW daily rate at 5/31/09 $ 13,120,243.91 $ 58,844.42 • Comments COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of May 31, 2009 Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other Banker's Acceptances Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Money Market/Mutual Funds (Sweep Acct) Total • of portfolio maturing under one year • of portfolio maturing over one year Current % of Market Value 05/31/09 Maximum % 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 30.68% UNLIMITED 0.00% UNLIMITED 0.00% UNLIMITED 7.58% 0.00% UNLIMITED 0.00% 25%(1) 0.00% 25% 0.00% 25%(1) 0.00% 25%(1) 0.00% 25%(1) 61.07% 40,000,000.00 0.67% 10% per fund (2) 100.00% 61.74% no less than 20% 38.26% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. "These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 2 r� U • • • i i COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of May 31, 2009 Purchase Maturity Coupon Investment % of Market % of Description Broker /Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 1.530% ** $ 8,032,652.14 $ 8,032,652.14 POOL 8,032,652.14 61.22% 8,032,652.14 61.07% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 87,591.77 87,591.77 SWEEP 87,591.77 0.67% 87,591.77 0.67% Federal Farm Credit Bank Union Banc 01/21/09 01/21/14 3.000% 1,000,000.00 997,187.50 FFCB 1,000,000.00 7.62% 997,187.50 7.58% Federal Home Loan Notes & Bonds Morgan Stanley 06/24/08 06/24/11 3.550% 1,000,000.00 1,029,687.50 FHLB Federal Home Loan Notes & Bonds Union Banc 06/16/08 09/16/10 3.320% 1,000,000.00 1,001,250.00 FHLB Federal Home Loan Notes & Bonds Union Banc 02/05/09 02/05/14 2.875% 1,000,000.00 993,125.00 FHLB Federal Home Loan Notes & Bonds Union Banc 02/26/09 02/26/13 3.050% 1,000,000.00 1,011,562.50 FHLB 4,000,000.00 30.49% 4,035,625.00 30.68% Total Investments $ 13,120,243.91 100.00% $ 13,153,056.41 100.00% * *Represents the LAIF daily rate at 5/31/09 7 Broker /Dealer Local Agency Investment Fund Bank of New York Union Banc Morgan Stanley Union Banc Union Banc Union Banc Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of May 31, 2009 Investment Purchase Maturity Days to Coupon Yield to Investment Type Date Date Maturi Rate MaturLty Cost Pool 1 1.530% ** 1.530% $ 8,032,652.14 Sweep 1 0.010% 0.010% 87,591.77 FHLB 06/16/08 09/16/10 473 3.320% 3.320% 1,000,000.00 FHLB 06/24/08 06/24/11 754 3.550% 3.550% 1,000,000.00 FFCB 01/21/09 01/21/14 1,696 3.000% 2.978% 1,000,000.00 FHLB 02/05/09 02/05/14 1,711 2.875% 2.875% 1,000,000.00 FHLB 02/26/09 02/26/13 1,367 3.050% 3.050% 1,000,000.00 "Represents the LAIF daily rate at 5/31/09 2.141 % 2.139% 458 Days 1.25 Years $ 13,120,243.91 40 6 0 0 0 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of May 31, 2009 Purchase Maturity Intuition Investment Accrued Coupon Investment Date Date Broker /Dealer Type Par Rate Cost n/a Continuous LAIF POOL $ 8,032,652.14 1.530% 8,032,652.14 n/a Continuous Bank of New York SWEEP 87,591.77 0.010% 87,591.77 01/21/09 01/21/14 Union Banc FFCB 1,000,000.00 3.000% 1,000,000.00 06/16/08 09/16/10 Union Banc FHLB 1,000,000.00 3.320% 1,000,000.00 06/24/08 06/24/11 Morgan Stanley FHLB 1,000,000.00 3.550% 1,000,000.00 02/05/09 02/05/14 Union Banc FHLB 1,000,000.00 2.875% 1,000,000.00 02/26/09 02/26/13 Union Banc FHLB 1,000,000.00 3.050% 1,000,000.00 Total Investments $ 13,120,243.91 13,120,243.91 *"Represents the LAIF daily rate at 5/31/09 9 C7 Net Market Accrued Gain /(Loss) Value Interest If Sold 8,032,652.14 - - 87,591.77 - - 997,187.50 10,833.33 (2,812.50) 1,001,250.00 15,216.66 1,250.00 1,029,687.50 15,481.94 29,687.50 993,125.00 9,263.88 (6,875.00) 1,011,562.50 8,048.61 11,562.50 13,153,056.41 58,844.42 32,812.50 COSTA MESA SANITARY DISTRICT Call Schedule as of May 31, 2009 Type of Purchase Maturity Coupon Investment Date Date Rate Par Value FFCB 01/21/09 01/21/14 3.000% 1,000,000.00 FHLB 06/16/08 09/16/10 3.320% 1,000,000.00 FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 FHLB 02/05/09 02/05/14 2.875% 1,000,000.00 FHLB 02/26/09 02/26/13 3.050% 1,000,000.00 $ 5,000,000.00 C� Investment Cost Call Features 1,000,000.00 Callable 4/21/09 and anytime after w/7 days notice. 1,000,000.00 Callable 6/16/09 w/ 5 days notice. 1,000,000.00 Callable 6/24/10 w/ 5 days notice. 1,000,000.00 Callable 2/5/10 and anytime after w/5 days notice. 1,000,000.00 Callable 2/26/10 and anytime after w/5 days notice. 5,000,000.00 6 0 11 COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION as of May 31, 2009 .. - -- 70% --------------- - - - - -- ------------------ - - - - -- - - - -- -- " ----- 61,89% Cost 60%- In Thousands "- - -- ----------------- - - - - -- --------------------------- - - - - -- 1 - 180 Days $ 8,120 50% - - -- --------------------------------------------------------------------- 181 - 365 Days - 40% 1 - 2 Years 1,000 - - -- 30% '" -------------------- - - - - -- ------------ - - - - -- ---- - - - - -- 2 - 3 Years 1,000 - ----------- I ------------------------------------- - - - - -- - - -- 15.24°/9 3 - 4 Years 1,000 - - -- 7.62% 762% 7.62% --------------------------------------------------- 4 - 5 Years 2,000 10% 0.00% TOTAL $ 13,120 0% a.r 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years 11 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% • Costa Mesa Sanitary District Yield Curve Data as of May 31, 2009 0.00% 1 1— I i I i- I I I I I I I I I I-- I I I- I I 1 I __ o� o0 00 0�, o0 0t' o0 00 00 00 00 00 00 00 00 00 00 (°, o0 0°' o0 00 (Z' o0 0°' e & ,yo �yo ,yo 4o �o �yo ,yo ,yo �o �o �o ,yo yo do �yo ,yo 'yo ,yo 1f yo ,yo �yo 4yo yo ,yo ,yo do 6 \�\ q \,\4�\ 6 \� ,� \\ -, \'I- � \,gyp\ �\" \ �\1 ^p \4�\ p\^o�\ ^ ^\`l,\ ,,^ ^ \n�o\ \,gyp\ \,LQ�\ \r\ \tL �0\ \V �j \�\ "l- t\ \, 4, \n�\ \\`\ \3'�\ 12 • 3 month T -Bill 6 month T -Bill 2 year T -Note 3 year T -Note 5 year T -Note -CMSD- monthly -LAIF- monthly OC Pool- monthly r • COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2009 -12 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $637,636.06 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 24th day of June 2009. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2009 -12 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 24th day of June 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 24th day of June 2009. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 06/03/2009 - 8:24 AM COSTA W ESil SjWITA 1RT 0 ASTRICf - - . an Independent Speciaf District Check Number Check Date Fund Name Account Name Vendor Name Amount 0 05/06/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,626.58 0 05/06/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 492.77 0 05/06/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 369.71 0 05/06/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 123.06 Check Total: 5,612.12 0 05/06/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,375.96 Check Total: 1,375.96 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 105.25 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 203.53 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 66.79 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,503.47 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,907.69 0 05/06/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 05/06/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 954.06 0 05/06/2009 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System 0.01 Check Total: 6,279.81 0 05/01/2009 Liquid Waste Fund Life/AD &D Insurance Guardian 330.00 0 05/01/2009 Liquid Waste Fund Long -Term Disability Guardian 241.91 0 05/01/2009 Solid Waste Fund Benefits Admin Costs Guardian 0.50 0 05/01/2009 Liquid Waste Fund Benefits Admin Costs Guardian 4.50 Check Total: 576.91 0 05/07/2009 Liquid Waste Fund PERS Medical Cal PERS 6,089.50 AP - Checks fowroval ( 06 /03/2009 - 8:24 AM ) 0 ps N Check Numl*Check Date Fund Name Account Name 0 Vendor Name Amount 0 05/07/2009 Solid Waste Fund Benefits Admin Costs Cal PERS 2.74 0 05/07/2009 Liquid Waste Fund Benefits Admin Costs Cal PERS 24.66 Check Total: 6,116.90 0 05/20/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 4,427.58 0 05/20/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 473.55 0 05/20/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 354.99 0 05/20/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 118.56 Check Total: 5,374.68 0 05/20/2009 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,305.14 Check Total: 1,305.14 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 103.39 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 34.53 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 199.95 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 66.79 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,477.02 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,856.54 0 05/20/2009 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 493.32 0 05/20/2009 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 954.06 Check Total: 6,196.76 0 05/15/2009 Solid Waste Fund Investment Earnings Bank of America 225.09 Check Total: 225.09 0 05/27/2009 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 170.25 0 05/27/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 356.25 0 05/27/2009 Liquid Waste Fund FICA - Employee Internal Revenue Service 356.25 0 05/27/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 83.32 0 05/27/2009 Liquid Waste Fund Medicare - Employee Internal Revenue Service 83.32 Check Total: 1,049.39 6278 05/07/2009 Solid Waste Fund Building Maintenance 949 Storage 16.00 6278 05/07/2009 Liquid Waste Fund Building Maintenance 949 Storage 144.00 AP - Checks for Approval ( 06/03/2009 - 8:24 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 160.00 6279 05/07/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub American Solutions for Business 8.56 6279 05/07/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub American Solutions for Business 77.06 6279 05/07/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub American Solutions for Business 8.56 6279 05/07/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub American Solutions for Business 77.06 6279 05/07/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub American Solutions for Business 85.69 6279 05/07/2009 Liquid Waste Fund MultiMed/Blueprints /Copies /Sub American Solutions for Business 771.18 Check Total: 1,028.11 6280 05/07/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bee Busters 125.00 Check Total: 125.00 6281 05/07/2009 Solid Waste Fund Office Supplies Business Machine Consultants 14.94 6281 05/07/2009 Liquid Waste Fund Office Supplies Business Machine Consultants 134.44 Check Total: 149.38 6282 05/07/2009 Liquid Waste Fund Sewer Lateral Program #186 Bob Houle 1,800.00 Check Total: 1,800.00 6283 05/07/2009 Liquid Waste Fund Public Info /Ed/Community Promo City of Costa Mesa 250.00 Check Total: 250.00 6284 05/07/2009 Liquid Waste Fund Sewer Maint- Water Pumps City of Newport Beach 9.87 Check Total: 9.87 6285 05/07/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 6285 05/07/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 176.00 Check Total: 352.00 6286 05/07/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 651.00 Check Total: 651.00 6287 05/07/2009 Facilities Revolving Fund District Yard Enovity, Inc. 575.00 AP - Checks fooroval ( 06/03/2009 - 8:24 AM) Pa46 r i Check Numo Check Date Fund Name Account Name , Vendor Name Amount 6288 05/07/2009 Solid Waste Fund 6288 05/07/2009 Liquid Waste Fund 6289 05/07/2009 Solid Waste Fund 6289 05/07/2009 Liquid Waste Fund 6290 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6291 05/07/2009 Solid Waste Fund 6291 05/07/2009 Liquid Waste Fund 6292 05/07/2009 Solid Waste Fund 6292 05/07/2009 Liquid Waste Fund 6293 05/07/2009 Liquid Waste Fund 6293 05/07/2009 Liquid Waste Fund 6294 05/07/2009 Liquid Waste Fund 6294 05/07/2009 Liquid Waste Fund 6294 05/07/2009 Liquid Waste Fund Travel/Meals /Lodging Travel/Meals /Lodging Gas - Building Gas - Building Sewer Maint- Material /Supplies Engineering/Architectual Sery Plan Ck/Inspection- Inside Plan Ck/Inspection- Outside Plan Ck/Inspection- Inside Plan Ck/Inspection- Outside OCSD Grant #175 - Cont Svc District Manager District Manager Postage Postage Sewer Maint - Material /Supplies Sewer Maint -Small Tools /Eq Check Total: 575.00 Jim Ferryman 1.05 Jim Ferryman 9.40 Check Total: 10.45 The Gas Company 2.59 The Gas Company 23.33 Golden Bell Products, Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Robin B. Hamers & Assoc., Inc. Hasler Hasler Home Depot Credit Services Home Depot Credit Services Check Total: Check Total: Check Total Check Total: 25.92 1,495.31 1,495.31 1,400.00 10,710.00 382.50 17,670.00 150.00 2,145.00 2,587.81 4,805.94 39,851.25 4.30 38.66 42.96 41.71 160.20 Check Total: 201.91 Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,488.76 Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,174.80 Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,076.90 AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,740.46 6295 05/07/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 6295 05/07/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 15.00 6295 05/07/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.50 6295 05/07/2009 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 23.00 6295 05/07/2009 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 207.00 Check Total: 277.50 6296 05/07/2009 Liquid Waste Fund Sewer Lateral Program #186 Noemy Serpas 137.50 Check Total: 137.50 6297 05/07/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub The Orange County Register 874.50 Check.Total: 874.50 6298 05/07/2009 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 844.55 Check Total: 844.55 6299 05/07/2009 Solid Waste Fund Office Supplies Office Depot -0.14 6299 05/07/2009 Liquid Waste Fund Office Supplies Office Depot -1.22 6299 05/07/2009 Solid Waste Fund Office Supplies Office Depot 8.23 6299 05/07/2009 Liquid Waste Fund Office Supplies Office Depot 74.06 6299 05/07/2009 Solid Waste Fund Office Supplies Office Depot 19.23 6299 05/07/2009 Liquid Waste Fund Office Supplies Office Depot 173.06 6299 05/07/2009 Solid Waste Fund Office Supplies Office Depot -2.06 6299 05/07/2009 Liquid Waste Fund Office Supplies Office Depot -18.57 Check Total: 252.59 6300 05/07/2009 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 110.00 6300 05/07/2009 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 235.00 6300 05/07/2009 Liquid Waste Fund Travel/Meals /Lodging Bob Ooten 459.35 6300 05/07/2009 Liquid Waste Fund Travel /Meals /Lodging Bob Ooten 10.45 Check Total: 814.80 6301 05/07/2009 Liquid Waste Fund Sewer Lateral Program #186 Paul Abels 1,310.00 Pao AP - Checks fo roval ( 06/03/2009 - 8:24 AM ) Check Nume Check Date Fund Name Account Name . Vendor Name Amount Check Total: 1,310.00 6302 05/07/2009 Solid Waste Fund Staff Development L. Joan Revak 0.40 6302 05/07/2009 Liquid Waste Fund Staff Development L. Joan Revak 3.60 6302 05/07/2009 Solid Waste Fund Staff Development L. Joan Revak 0.88 6302 05/07/2009 Liquid Waste Fund Staff Development L. Joan Revak 7.92 6302 05/07/2009 Solid Waste Fund Staff Development L. Joan Revak 0.56 6302 05/07/2009 Liquid Waste Fund Staff Development L. Joan Revak 4.99 Check Total: 18.35 6303 05/07/2009 Solid Waste Fund Electric - Building Southern California Edison 50.51 6303 05/07/2009 Liquid Waste Fund Electric - Building Southern California Edison 454.54 Check Total: 505.05 6304 05/07/2009 Solid Waste Fund Travel/Meals/Lodging Arlene Schafer 1.94 6304 05/07/2009 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 17.48 6304 05/07/2009 Solid Waste Fund Office Supplies Arlene Schafer 5.00 6304 05/07/2009 Liquid Waste Fund Office Supplies Arlene Schafer 45.01 Check Total: 69.43 6305 05/07/2009 Solid Waste Fund Public Info /Ed/Community Promo Special District Leadership Fo 100.00 6305 05/07/2009 Liquid Waste Fund Public Info /Ed/Community Promo Special District Leadership Fo 900.00 Check Total: 1,000.00 6306 05/07/2009 Solid Waste Fund Public Info /Ed/Community Promo Times Community News 750.00 Check Total: 750.00 6307 05/07/2009 Liquid Waste Fund Contract Services Underground Service Alert/SC 118.50 Check Total: 118.50 6308 05/07/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 6309 05/07/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 269.71 6309 05/07/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 199.23 AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 6309 05/07/2009 Liquid Waste Fund Deferred Medical -PHS- Employee VantagePoint Transfer Agents 70.48 Check Total: 539.42 6310 05/07/2009 Solid Waste Fund Cellular Service Verizon Wireless 36.95 6310 05/07/2009 Liquid Waste Fund Cellular Service Verizon Wireless 711.99 Check Total: 748.94 6316 05/21/2009 Liquid Waste Fund Employee Insurance AFLAC 922.22 Check Total: 922.22 6317 05/21/2009 Solid Waste Fund Office Supplies Ariel Supply 103.26 6317 05/21/2009 Liquid Waste Fund Office Supplies Ariel Supply 929.32 Check Total: 1,032.58 6318 05/21/2009 Solid Waste Fund Telephone AT &T 5.82 6318 05/21/2009 Liquid Waste Fund Telephone AT &T 52.38 6318 05/21/2009 Solid Waste Fund Telephone AT &T 45.45 6318 05/21/2009 Liquid Waste Fund Telephone AT &T 409.07 Check Total: 512.72 6319 05/21/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 12.92 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 116.27 6319 05/21/2009 Liquid Waste Fund Capital Outlay Bank of America 209.51 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 250.00 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 250.00 6319 05/21/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 9.57 6319 05/21/2009 Liquid Waste Fund Capital Outlay Bank of America 71.63 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 86.09 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 850.00 6319 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 53.45 6319 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 75.00 6319 05/21/2009 Liquid Waste Fund Capital Outlay Bank of America 220.06 6319 05/21/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 13.46 6319 05/21/2009 Liquid Waste Fund Travel /Meals /Lodging Bank of America 121.11 6319 05/21/2009 Liquid Waste Fund Capital Outlay Bank of America 130.49 6319 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 154.86 6319 05/21/2009 Liquid Waste Fund Capital Outlay Bank of America 109.99 6319 05/21/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 21.92 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 197.28 AP - Checks fooroval ( 06/03/2009 - 8:24 AM) • Pa(* Check Nun* Check Date Fund Name Account Name • Vendor Name 0 Amount 6319 05/21/2009 Liquid Waste Fund Sewer Maint -Small Tools/Eq Bank of America 52.49 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 46.77 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 420.91 6319 05/21/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 22.90 6319 05/21/2009 Solid Waste Fund Office Supplies Bank of America 21.74 6319 05/21/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 206.10 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 32.76 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 294.87 6319 05/21/2009 Solid Waste Fund Building Maintenance Bank of America 22.55 6319 05/21/2009 Liquid Waste Fund Building Maintenance Bank of America 202.92 6319 05/21/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 8.00 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 72.09 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 5.00 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 45.00 6319 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 49.76 6319 05/21/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America -3.00 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America -27.00 6319 05/21/2009 Solid Waste Fund Travel/Meals/Lodging Bank of America 7.48 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 67.31 6319 05/21/2009 Solid Waste Fund Public info/Ed/Community Promo Bank of America 104.23 6319 05/21/2009 Liquid Waste Fund Material & Supplies Bank of America 95.32 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 626.50 6319 05/21/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 392.22 6319 05/21/2009 Liquid Waste Fund Travel/Meals/Lodging Bank of America 16.97 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 7.40 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 66.60 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 3.90 6319 05/21/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 92.70 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 35.10 6319 05/21/2009 Solid Waste Fund Travel/Meals /Lodging Bank of America 3.09 6319 05/21/2009 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 54.52 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 7.40 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 66.60 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 27.85 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 3.90 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 35.10 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 7.40 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 66.60 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 3.90 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 35.10 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 8.90 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 80.10 6319 05/21/2009 Solid Waste Fund Staff Development Bank of America 8.90 6319 05/21/2009 Liquid Waste Fund Staff Development Bank of America 80.10 6319 05/21/2009 Solid Waste Fund Office Supplies Bank of America 2.50 AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount 6319 05/21/2009 Liquid Waste Fund Office Supplies Bank of America 22.50 6319 05/21/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 25.84 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 232.52 6319 05/21/2009 Solid Waste Fund Travel /Meals /Lodging Bank of America 13.40 6319 05/21/2009 Liquid Waste Fund Travel/Meals /Lodging Bank of America 120.60 6319 05/21/2009 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 114.80 6319 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 57.63 Check Total: 7,022.45 6320 05/21 /2009 Liquid Waste Fund Sewer Lateral Program #186 Brenda Fujimoto 1,044.34 Check Total: 1,044.34 6321 05/21/2009 Solid Waste Fund Legal Services Alan R. Burns 2,185.58 6321 05/21/2009 Liquid Waste Fund Legal Services Alan R. Burns 4,058.92 6321 05/21/2009 Liquid Waste Fund Legal Services Alan R. Burns 3,692.40 6321 05/21/2009 Solid Waste Fund Legal Services Alan R. Burns 687.80 6321 05/21/2009 Solid Waste Fund Legal Services Alan R. Bums 177.38 6321 05/21/2009 Liquid Waste Fund Legal Services Alan R. Burns 329.42 6321 05/21/2009 Liquid Waste Fund Legal Services Alan R. Burns 307.70 Check Total: 11,439.20 6322 05/21/2009 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,649.20 6322 05/21/2009 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 3,062.80 Check Total: 4,712.00 6323 05/21/2009 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,648.83 Check Total: 196,648.83 6324 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 CoPower 630.63 Check Total: 630.63 6325 05/21/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains 440.00 Check Total: 440.00 6326 05/21/2009 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 166,510.79 6326 05/21/2009 Solid Waste Fund Recycling /Disposal CR Transfer, Inc. 10,616.85 AP - Checks fowroval ( 06/03/2009 - 8:24 AM) • Pao Check NumOCheck Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 10 Check Total: 177,127.64 6327 05/21/2009 Solid Waste Fund Household Hazardous Waste Curbside, Inc. 1,446.70 Check Total: 1,446.70 6328 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Dianne Leathers 625.00 Check Total: 625.00 6329 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Dominick McGrail 1,800.00 Check Total: 1,800.00 6330 05/21/2009 Liquid Waste Fund Fog Program #180 - Contract Svc Environmental Engr & Cont, Inc 9,965.72 Check Total: 9,965.72 6331 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Eric Beach 1,536.25 Check Total: 1,536.25 6332 05/21/2009 Liquid Waste Fund Travel/Meals/Lodging Jim Ferryman 279.09 Check Total: 279.09 6333 05/21/2009 Solid Waste Fund Staff Development Fred Pryor Seminars 19.90 6333 05/21/2009 Liquid Waste Fund Staff Development Fred Pryor Seminars 179.10 6333 05/21/2009 Solid Waste Fund Staff Development Fred Pryor Seminars 19.90 6333 05/21 /2009 Liquid Waste Fund Staff Development Fred Pryor Seminars 179.10 6333 05/21/2009 Solid Waste Fund Staff Development Fred Pryor Seminars 19.90 6333 05/21/2009 Liquid Waste Fund Staff Development Fred Pryor Seminars 179.10 6333 05/21/2009 Solid Waste Fund Staff Development Fred Pryor Seminars 19.90 6333 05/21/2009 Liquid Waste Fund Staff Development Fred Pryor Seminars 179.10 6333 05/21/2009 Solid Waste Fund Staff Development Fred Pryor Seminars 19.90 6333 05/21/2009 Liquid Waste Fund Staff Development Fred Pryor Seminars 179.10 Check Total: 995.00 6334 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Gerral A General Partnership 425.75 AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks fooroval ( 06/03/2009 - 8:24 AM ) 0 Pa(* Check Total: 425.75 6335 05/21/2009 Solid Waste Fund Contract Services Cassandra Chenevert 196.88 6335 05/21 /2009 Liquid Waste Fund Contract Services Cassandra Chenevert 365.62 6335 05/21/2009 Solid Waste Fund Contract Services Cassandra Chenevert 252.00 6335 05/21/2009 Liquid Waste Fund Contract Services Cassandra Chenevert 468.00 Check Total: 1,282.50 6336 05/21/2009 Liquid Waste Fund Staff Development Timothy K. Henson 65.00 Check Total: 65.00 6337 05/21/2009 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 1.40 6337 05/21/2009 Solid Waste Fund Benefits Admin Costs Horizon Health EAP 12.60 Check Total: 14.00 6338 05/21/2009 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.50 Check Total: 7.50 6339 05/21/2009 Liquid Waste Fund Misc Swr Wk #164 -Cunt Svc ITT Water & Wastewater U.S.A. 1,566.00 Check Total: 1,566.00 6340 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Jane Caldwell 214.50 Check Total: 214.50 6341 05/21/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,340.04 6341 05/21/2009 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,055.39 Check Total: 2,395.43 6342 05/21/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 6.26 6342 05/21/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 56.37 6342 05/21/2009 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 30.49 6342 05/21/2009 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 274.45 Check Total: 367.57 AP - Checks fooroval ( 06/03/2009 - 8:24 AM ) 0 Pa(* Check Num!*Check Date Fund Name Account Name Vendor Name Office Depot • Amount 6352 05/21/2009 Liquid Waste Fund Office Supplies Office Depot 74.12 6352 05/21/2009 Solid Waste Fund Office Supplies Office Depot 3.27 6352 6343 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Laszlo Kovacs 1,800.00 Check Total: 1,800.00 6344 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Matthew Boone 162.50 Check Total: 162.50 6345 05/21/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 17.50 6345 05/21/2009 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 45.00 Check Total: 62.50 6346 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Michael Steiner 1,800.00 Check Total: 1,800.00 6347 05/21/2009 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Monitor Video Production Svc 688.00 6347 05/21/2009 Liquid Waste Fund MultiMedBlueprints /Copies /Sub Monitor Video Production Svc 6,192.00 Check Total: 6,880.00 6348 05/2t/2009 Liquid Waste Fund Sewer Maint -Sewer Line Maint National Plant Services, Inc. 56,955.00 Check Total: 56,955.00 6349 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint Nextruk 179.62 Check Total: 179.62 6350 05/21/2009 Solid Waste Fund Public Info /Ed/Community Promo Norseman Plastics 1,900.00 Check Total: 1,900.00 6351 05/21/2009 Solid Waste Fund Prof Membership /Dues County of Orange Auditor -Cont 46.00 6351 05/21/2009 Liquid Waste Fund Prof Membership/Dues County of Orange Auditor -Cont 46.00 Check Total: 92.00 6352 05/21/2009 Solid Waste Fund Office Supplies Office Depot 8.23 6352 05/21/2009 Liquid Waste Fund Office Supplies Office Depot 74.12 6352 05/21/2009 Solid Waste Fund Office Supplies Office Depot 3.27 6352 05/21/2009 Liquid Waste Fund Office Supplies Office Depot 29.40 AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 115.02 6353 05/21/2009 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.38 6353 05/21/2009 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.37 Check Total: 453.75 6354 05/21/2009 Liquid Waste Fund Misc Swr Wk #164 -Copt Svc Peninsula Pump Company 1,522.50 Check Total: 1,522.50 6355 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint CMSD Petty Cash 120.00 6355 05/21/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 16.19 6355 05/21/2009 Liquid Waste Fund Postage CMSD Petty Cash 42.33 6355 05/21/2009 Solid Waste Fund Public Info /Ed/Community Promo CMSD Petty Cash 0.32 6355 05/21/2009 Liquid Waste Fund Public Info/Ed/Community Promo CMSD Petty Cash 2.90 6355 05/21/2009 Liquid Waste Fund Sewer Maint- Equipment Maint CMSD Petty Cash 20.00 6355 05/21/2009 Liquid Waste Fund Small Tools /Equipment CMSD Petty Cash 81.55 6355 05/21/2009 Solid Waste Fund Office Supplies CMSD Petty Cash 0.76 6355 05/21/2009 Liquid Waste Fund Office Supplies CMSD Petty Cash 6.82 6355 05/21/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 18.96 6355 05/21/2009 Solid Waste Fund Mileage Reimbursement CMSD Petty Cash 0.84 6355 05/21/2009 Liquid Waste Fund Mileage Reimbursement CMSD Petty Cash 7.52 6355 05/21/2009 Liquid Waste Fund Public Info /Ed/Community Promo CMSD Petty Cash 38.79 6355 05/21/2009 Liquid Waste Fund Small Tools /Equipment CMSD Petty Cash 38.45 Check Total: 395.43 6356 05/2.1/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Santa Ana Blue Print 128.00 6356 05/21/2009 Liquid Waste Fund Bristol St Pump - Contract Labor Santa Ana Blue Print 821.87 Check Total: 949.87 6357 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Salvador Jimenez 350.00 Check Total: 350.00 6358 05/21/2009 Liquid Waste Fund Systm Wide Repair Program #183 Sancon Engineering, Inc. 13,743.00 6358 05/21/2009 Liquid Waste Fund Systm Wide Repair Program #183 Sancon Engineering, Inc. 19,780.00 Check Total: 33,523.00 P* AP - Checks foe roval ( 06/03/2009 - 8:24 AM) Check NuMOCheck Date Fund Name Account Name is Vendor Name • Amount 6359 05/21/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 1,146.30 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 353.55 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 207.39 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 333.33 6359 05/21/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 93.45 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 41.22 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 62.44 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 541.86 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 448.70 6359 05/21/2009 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 901.35 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 77.69 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 81.05 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 115.99 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 42.68 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 426.39 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 421.23 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 1,054.64 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 81.06 6359 05/21/2009 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 330.72 Check Total: 6,761.04 6360 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Scott Terpstra 1,800.00 Check Total: 1,800.00 6361 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Steven Fink 1,775.00 Check Total: 1,775.00 6362 05/21/2009 Solid Waste Fund Sharps Program Stericycle 203.00 6362 05/21/2009 Solid Waste Fund Sharps Program Stericycle 228.38 6362 05/21/2009 Solid Waste Fund Sharps Program Stericycle 145.95 6362 05/21/2009 Solid Waste Fund Sharps Program Stericycle 292.10 6362 05/21/2009 Solid Waste Fund Sharps Program Stericycle 125.39 6362 05/21/2009 Solid Waste Fund Sharps Program Stericycle 35.00 Check Total: 1,029.82 6363 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Tim Campagna 400.00 Check Total: 400.00 6364 05/21/2009 Liquid Waste Fund Sewer Lateral Program #186 Todd Brown 227.50 AP - Checks for Approval ( 06/03/2009 - 8:24 AM ) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount Report Total: 637,636.06 AP - Checks foe roval ( 06/03/2009 - 8:24 AM) Paf Check Total: 227.50 6365 05/21/2009 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 305.00 Check Total: 305.00 6366 05/21/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 265.19 6366 05/21/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 194.71 6366 05/21/2009 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 70.48 Check Total: 530.38 Report Total: 637,636.06 AP - Checks foe roval ( 06/03/2009 - 8:24 AM) Paf Costa Mesa Sanitary District Expense Reimburseent Form for Directors Name•e�,e I. Attach all receipts. • .. PURPOSE OR OCCASION Alm rr �_ 'Gan be used for private auto as well as taxi, limo and air fare. j- j ( � �,( � e -g �c�. b = C� a �• -�j ��� ✓� C- A -5 D AIL II. Calculation 1. miles at 55.0 cents per mile (Currerd Rate) 2. Total meals 3. days attendance at $ 221.00 per day open ounru'urn: 4. Meeting 5. Other ( Conference/Event: C, i'\ Location: Per Ordinance No. 55, "Board members shall providebrief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total = $ 14 3 ;4 .d U Significant points learned of benefit to the District and its ratepayers: (rev. 1/1109) D T ---- Expense Reimbursement Form for Directors Name*Arlene Schafer I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION I LOCATION TRAVEL* MEAL EXPENSE OTHER 5/5-517/09 CSDA Legislative Days Sacramento Taxi - $37.00 $29.47 & $19.19 5/6/09 CSDA Legislative Days Sacramento Hotel tip $4.00 *Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. 2 Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Hotel Tip & Taxi Conference/Event: CSDA Legislative Days/Sacramento Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. vvos) $48.66 41.00 Total = $89.66 Significant points learned of benefit to the District and its ratepayers: Director Signature: Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: Arlene Schafer I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER 5/12109 ISDOC Meeting MWDOC, Fountain Valley 10 ml/rd trip 'Can be used for private auto as well as taxi. limo and air fare. ll. Calculation 1. 10 miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting = $ 5.50 5. Other Hotel Till & Taxi = Conference/Event: CSDA Legislative DaysJSacramento Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total= $ 5.50 Significant points learned of benefit to the District and its ratepayers: 0 �r 0 Director Signature. f f 9V . 1 �7 ��pi , Costa Mesa Sanitary District I! Expense Reimburseont Form for Directors Name: I. Attach all receipts. C I ,i DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 5 11 log C wT-, V) p ago& 5 11 1 t, -- 51 1 Ib T 6,C. I mo, 1lJ S 51 1% l v ci S c i aQ � C ua Co WA �� Cc- �.�,�. - 51 1a -T-7 I *Can be used for private auto as well as taxi, limo andlir fare. 51(10.1 C? c- 5D h. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. L" days attendance at $ 221.00 per day (per Board policy) 4. Meeting S. Other Conference/Event : C Location: S 6 Per Ordinance No. 55, "Board members shall provide brief reports meetings attended at public expense at the next regular Board ting." (Operations �Code, tSection 3.01.035) w A 2 ! _ t !+;�o!J- ��c,•�S /��•w,u1�L - =z X R bo-A-' A u S�-�1 (r .1/11091 6 __ `--�"'" V r f' t n` I 2 C, -' Total= $ Significant points learned of benefit to the District and its ratepayers: j u ,vc - Q-x v e-- tk u :c - -V --Yr, CI-Y "C', L, c4-�tu -�J-t Aa r1rLCV - C am, p : ,, b A --tie a' a- -J o c VC\ < ov c e-ko r- C , c a r C- P, �a-t C` C-S(' Director M Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name• �4�-C&XL- 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' I MEAL EXPENSEI OTHER 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. 3a miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting LJ Wk c ' 5. Other Conference/Event: -L L,-' M CA. x c# (- Location: �cu + Ka r i� ic4_ Per Ordinance No. 55, "Board members shall provide brief reports o meetings attended at public expense at the next regular Board ing." (Operations Code, Section 3.01.035) = $ I &.SU Total = $ , 1 Significant points learned of benefit to the District and its ratepayers: l0birector Signature: ---- 9 uosta Mesa Sanitary vistrict ® Expense ReimburserWt Form for Directors Name: Gary Monahan I. Attach all receipts. 0• DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" MEAL EXPENSE OTHER ecial Meeting (Budget) CMSD 5/18/09 S ecial Meeting — Closed Session Costa Mesa City Hall 5/19/09 Sewer Committee Meeting CMSD 5/20/09 CMSD Regular Board Meeting CMSD 5/28/09 CMSD Special Meeting (Closed Session) CMSD `Can be used for private auto as well as taxi, limo and air fare. Il. Calculation 1. miles at 55.0 cents per mile (Current Rate) 2. Total meals 3. 5 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 1,105.00 Total= $ 1,105.00 Significant points learned of benefit to the District and its ratepayers: ``ev. ' "'09' Director i Costa Mesa Senitsistrict © Expense Reimbursement F5rm for Directors Nerne. � a 0 t. Attach all receipts. ,J 1-11f-NIL) f�A-- "V . .L1�— j'6—ZZS DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 04 ,V . 1 it _ ( ' IT - I R-04 'Can ba used for Private auto as waif as taxi, limo and air tare. . 11. Catculatlon 4 1. � miles at 55.0 cents per mile = $ 3jo tCwrW fuel — 2. Total meals Cc 3. , days attendance at $ 221.00 per day = (oar Hoare D�y) _ r 4. Meeting _ Ln 0 v S. Other F - - -- - - —_.. - Total - $ 3.30 " Conference/Event. — SI niflcant oint8 to mad of ben ttt t tie Di91ri t d 't n D m N i r Q r g p a e o e a an i s Location: ratepayers: Per Ordinance No. SS, "Board members shalt provide brief reports on msetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Ni.. ,nbw Director Signature: a 0 I.- 11 Ln IT r� m ri CD v N 00 N m N I z j ur�As vu-- \JH-4,L- Costa Mears Sanitary District u Expense Reimbursement Form for Directors I / - G' ` —� � Name: L 1. Attach all receipts. M cc N 4 L fl- I., DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER !� • � li � � I C. I 'Can be used for private auto as well as taxi, limo and air fare. it s Q z Ln Q J C S Ew m LL E LA CI) rn CD >- r 0 Calculation 1. miles at 55.0 Cents per mile (current Hate) 2. Total meals 3. days attendance at $ 221.00 per day (per Boew poky) 4. Meeting 5. Other Conference /Event; Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) c �wi. tn.ncs 60 m CL 0 r n V Q r Lt r a .f -- _ Total Significant points learned of benefit to the District and its ratepayers: a Director Signature: Z cr n L9 • Expense ReaOzia �b�dr sWti Form of A'Are :isOsrs 4 1� I. attach all receipts. r r 0 6 r)—V ` 1� i- DATE OF EVENT PURPOSE OR C=ABION LOGaTION _ TRAVEL' MEAL EXPENSE OTHER CAM 5'1—) 0 -t an ne uses for private auto as wou as taxi, nmo ana air rate_ IL GaiculaticR T A t. miles at 55.0 gents per mile (cu,rent ft" En 2- iota! meets w 3. _ days attendance at $ -221.0o per day (per Board rCEcY) CE u� 4. Meeting Q U 5. Other M M �a r Cr =S 88 �, o y Total = $ 00 _ Conference/Event: Significant points Isarned of benefit to the District and its Location; -- - — ratepayers. Per Ord€narroe No. 55, "Board members shalt provide brief reporU on meetings ette„ded at pub U.-vxpanom W ih-- net! regular Hoard meeting." (Operations Code, Section 3.01.035) ;rsy. u+roet 0 • Page 1 of I Janet Jackson From: Van Laffoon fvlaffoon @sbcglobal.net] Sent: Friday, June 05, 2009 2:34 PM To: JanelJackson Cc: jlimon @crosdca.gov; Karl Dulake Subject: Thanks Hello Janel, I've always considered it a privilege to live in Costa Mesa, but probably never more than when I started dealing with the Costa Mesa Sanitary District. The stress and cost for repairing lateral sewer problems is hard to endure. Your organization clearly understands the homeowners situation. All the advice I received from CMSD was accurate and helped enormously. I didn't have the money to do sewer repairs, but it's something you have to do. I received the CMSD check today for the Sewer Assistance Program and to say the least, I was ecstatic. I want to thank your organization, but specifically You, Joe Limon and Karl Dulake for helping me with my sewer problems. Van Laffoon 3484 San Marino Circle Costa Mesa, CA 92626 -1654 714 - 241 -9060 6/8/2009 / 1 • ESTIMATE OF OVERALL CONSTRUCTION PHASE COSTS 6/17/2009 1 of 1 - -- - -- -- - - - - - -- - - -- - District Yard Office Area - - - - — - - Estimated Cost Furniture: (Sewer Maintenance Supervisor /Inspector /Emergency Office) Work Stations, Chairs, Tables (3) -1 File Cabinets (3) - - _� Guest Chairs( Conference Table (1) /Chairs (6) Kitchen Table/ Chairs (4) -- ---- - -- I - - - - - -- - - - -- " -- - - - - -- - -- - -- Office Wastebaskets (4� � - -- I - - -- - $ 30,000.00 $ 4,662.90 $ 40.00 -- - - - - Plumbing fixtures - - -- - - -- Office Eqdipment - Software - Microsoft Office Backup System Computers (3) and Punters (2) - - 1 -- CoPers (1) Fax Machine (1) -- - - - - -- _ - 8,000.00 $ 8,000.00 300.00 - -- -- _ - - - - -- - -- _ -- - -- -- -- - (2) _$_ } $ 500.00 jShredder _ Phon� stem (4)_ I $ 3,700.00 $- 2,700.00 Fire Extinguishers (included in bid) Kitchen Refrigerator/Microwave (included in bid) - Warehouse Area - File Cabinets (3) _ - -- - - - - Coffeema - _� !Wastebasket (1)i -- $ 35.00 - -- 40 Cubic Yard Storage Container -._ -- - -- Forklift Pro ane - - Fire Lockers - - - -- - Air Compressor Spill Containment Platforms Drum Trucks /Cradles Aerial Imaging Pallet Truck - --- - - - -- - - - - -- __. Hoist Installation jOutside Picnic Bench Eyewash Station - -- - - - - Medical Kit Material Data Safety Sheet Set -U - Clock - - - - - -- - - -_- - "1_$ _ �$ _ _.. -- - - - _ - $ 5,000.00 $ 10,000.00 2,454.00 - [ $ 3,853.00 - 700.00 $ 256.00 $ - 1,654.48 10 i $ 10,000.00 $ 1,000.00 - $ 500.00 $ 200.00 $ 300.00 j $ 40.00 $ 6,598.00 $ 600.00 _ _ - Racking /Bin Cabinets Tool Storage Cabinet Shop Welder -- -- -- - - - -- -- -- i - -- Steam Cleaner --- - -- - - - -- -- - -. - - - - - - _. - .- - - - - -- -.... -- - - - -L- Electrified Breaker Hydraulic Press S oolmatic -- - � _. _. Plasma Cutter Torch -- Bench &Pedestal Grinder Wet/Dry Vacuum /Office Vacuum Drill Press Battery- Charger _ Die Grinder - - -- - -... - -- -i -- - -- - and Saw CuS Ratche t Wrench - Im ap ct Wrench -i - -- - -- - - -- Pneumatic Maint Drill & Grip Drills Beed Blaster Bench Lathe --- - � __ - - - -- Vertical Millin package _ - -- _- _ - - Sandblasting System - -" - -- - - - - _ - Scotsman Ice Machine ___ -- Fla Pole Li hting- - - - _.- _ - -- LB:,11 I d I nq Construction _ $ 00 0.00 -4,703 4,700. $ 1,400.00 $ _ 5,000.00 1,275.00 $ - 2,850.00 _ $ 1,000.00 $ 1,762.00 - $ 1,201.76 $ 952.00 - $ 1,307.00 $ 450.00 _ $ 248.13 $ 31,,285163..802 - $ 0 - $ 168.81 23.26 $ 450.00 $ 1,500.00 - $ 7,313.00 - -- $ 8,600.00 $ 2,525.75 $ 3,000.00 3,500.00 - $ 1,500.00 Enovi •. Construction Contractor Architect - - -- - - - -- -- Engineer _ GEO -ETKA Inc - - ea MCWD Capacity Charges _ - - - - -- - .. OCSD Charges N/A)_ ITotal 1 $ 29,465.00 - -- - - - - -- -- - - _- - - $ 2,099,006.00 18,600.00 $ 26,884.00 $ 7,600.00 $ 5,000.00 13,417.00 $ E 2 361 161.91 2 /o Construction Contingency i including Contin enc $ 41,980.12 $ 2403142.03 1 of 1 U • • MAY -29 -2009 12:37 FROM COSTA MESA SAN DIST TO 19494934251 P.02/03 ADDENDUM #2 TO LICENSE FOR SHORT TERM USE OF REAL PROPERTY In re: APN: 419 - 091-04 & 419- 091 -05 174 West Wilson Street, Costa Mesa, California THIS LICENSq Addendum #2 is made and entered into this 29th day,ofl May, 2009, by and between the COSTA MESA SANITARY DISTRICT, hereinafter referred to as "DISTRICT," and D.M. KISLING CONSTRU ION, hereinafter referred to as "KISLING." TERMS 1. Term. The LICENSE agreement entered into between•DISTRICTand KISLING. February 3, 2009 is ereby extended until and including June 30, 2009: 2. Ucen a Fee: The license fee shall be $600.00 for the period of, 30 days from June 1, 2009 to June 30,'200% at a prorated -rate of $20.00 /day. KISLING-thall pay the full amount of the license fee byJune 1, 2009. If this LICENSE is terminated'pr.ior to June :30, 2009, DISTRICT shall issue KISLING a pro4ata refund of the license fee. KISLING shalt not be .:entitled to any other form of comp nsation or damages for such early termination: I MAY-29-2009 12:37 FROM COSTA MESA SAH DIST UCEmSE 174 West Wilson Street Page zo*2 ..... ....... ______—___'__'_— --------- ' TO 19494934251 P.03w03 |NWITN III WHER the parties hereto have entered into this LICENSE the date and year first above written- COSTA MESA SANITARY DISTRICT: Thomas h Assistant District M nager Costa Mesa SanitarV District / David Mike Kisling President APPROVED A5TJFORM: Colin Burns Associate District Counsel TOTAL P.03 0 0 0 Costa Mesa Sanitary District Bid Proposal Form . Corporate Yard - 1 Costa, Mesa, California COSTA MESA SANITARY DISTRICT ORANGE COUNTY, CALIFORNIA BID PROPOSAL FORM— (REVISED) COSTA MESA SANITATION DISTRICT CORPORATE YARD NEW BUILDING & SITE IMPROVEMENT Project No. Name of Bidder: Howard S. Wright Constructors, L.P. Address: 2121 Alton Parkway, Suite 150A, Irvine, CA 92606 Phone No.: 949 -608 -3474 TO THE BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT: Pursuant to and in compliance with the Notice Inviting Sealed Proposals (Bids) and the other documents relating thereto, the undersigned bidder has carefully examined and is completely familiar with the plans, specifications, and contract documents including the local conditions affecting the performance of the contract, the character, quality, quantities, and scope of the work, and the materials to be furnished as to the requirements of the specifications and the contract. If awarded the contract, the undersigned bidder hereby proposes and agrees to perform within the time stipulated in the contract, including all of its component parts and everything required to be performed, and to furnish any and all of the labor, material, tools, equipment, transportation, services, permits, utilities, and all other items necessary to perform the contract and complete in a workmanlike manner, all of the work required in connection with the construction of said work all in strict conformity with the plans and specifications and other contract documents, including addenda Nos.: 1 , 2 , 3 , 4 , and" , on file in the District office for the prices hereinafter set forth. The undersigned as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any person, firm, or corporation; and he proposes and agrees, if the proposal is accepted, that he will execute a contract with the Owner in the form set forth in the contract documents and that he will accept in full payment thereof the following prices, to wit: ** Board approved DPI Log, dated June 8, 2009 Costa Mesa Sanitary District Bid Proposal Form Corporate Yard -2 Costa Mesa, California COMPANY: Howard S. Wright Constructors, L.P. BASE BID COST BREAKDOWN: (For information only - -Award of this contract will be aggregate of all components formulating the Total Base Bid). DIVISION 01 General Requirements ........ Dollars ($271,131 ) DIVISION 02 Site Work ..... . ........ Dollars ($274 , 5Q0 ) DIVISION 03 Concrete .............. Dollars ($ 98.000 ) DIVISION 04 Mason Dollars 191,000 ) DIVISION 05 Metals ............... Dollars (s...-64, 484 ) DIVISION 06 Carpentry. ..... Dollars ($114, 600 ) DIVISION 07 Moisture . . ............ Dollars ($222,555 ) DIVISION 08 Doors and Windows.......... Dollars ($107, 470 ) DIVISION 09 Finishes .............. Dollars ($135, 481 ) DIVISION 10 Specialties ............. Dollars ($ 21, 236) DIVISION 11 Equipment, . ........ . ... Dollars ($ 3,175 ) DIVISION 12 Furnishings .. . .......... Dollars ($ ) DIVISION 13 Special Conditions ......... Dollars ($ — ) DIVISION 14 Conveying Systems.......... Dollars ($ — ) DIVISION 15 Mechanical ............. Dollars ($219,944 ) DIVISION 16 Electrical ............. Dollars (5323, 000 ) Overhead and Profit ............... Dollars ($ 52,430 ) Base Bid Total ............ Dollars ($ 2,099,006 ) Two Million, Ninety -Dine Thousand and Six Dollars (TOTAL IN WORDS) Note: In case of a discrepancy between the words and figures, the words shall prevail. The Contractor agrees that the District will not be held responsible if any of the approximate quantities shown in the foregoing proposal shall be found incorrect, and he shall not make any claim for damages or for loss of profits because of a difference between the quantities of Howal -c2 S. WI-ight Cdxasti-uctors Costa Mesa Sanitary District- Corporate Yard DECISION POINT INFORMATION LOG Bid 9- Feb -09 Date 28- Apr -09 rev 8- Jun -09 Bid Total $ 2,149,998 VE Total $ (50,992) ContractAmount $ 2,099,006 1 of 1 Pending Accepted Rejected June 8, 2009 Schedule Design DPI # Description $ 2,149,998 Impact Impact Comment 001 Delete Survey from Construction Budget (7,500) no no 002 Substitute spiral duct in lieu of metal framing at Solatube skylights 1,440 no no 003 Substitute Glass Subcontractor (27,500) no no Confirm # w/ Vision Quest Glass- Need design -Build quote w / mock -up 004 Add waterproofing and french drain at perimeter walls along property line 9,546 yes yes Requires access to adjacent property 005 Decrease sun shade size in depth by l' (8,061) no yes Verify w/ Sheet Metal Sub 006 Owner to provide plumbing fixtures - Delete ( material costs only) for water closets, lays, shower assemblies, urinal, service sink (2,956) no no Includes the following Fixtures: (2) ea WC -1 ; (2) ea L -1 and gooseneck faucet; (1) ea UR -1; (1) as SH -1 Shower assemblies; (1) SS -1 007 Substitute local metal panel (Weiss Sheet Metal) for Alucobond 0 Keep metal canopy as Alucobond 008 Substitute an insulated sectional roll up door with no internal windows- Spec (650) 009 Delete Stack Bond Masonry modules and Utilize Running Bond Throughout 0 yes yes No cost savings; keep original design 010 Delete Dishwasher from project (825) Allowance for Dishwasher & rough -in 011 Delete 50% Lumber- FSC- Chain of Custody Requirement @ Trusses & Plywood (4,250) no yes LEED Requirement 012 Delete requirement for denim insulation (3,750) LEED Requirement 013 Delete CO2 monitoring of exterior air (900) LEED Requirement 014 Alternate Truss Manufacturer (3,500) 015 Delete HSW Performance /Payment Bond (8,500) Need confirmation form HUB 016 Substitute Wool insulation for Denim Cotton 25,000 LEED Requirement TOTALS (50,992) . 18,586 Contract Amount With Approved Revisions: $ 2,099,006 1 of 1 • Summary of Construction Durations 0 0 Start date 24JUNU9 Early bar Finish date 08JAN10 Howard S. Wright Constructors � Progress bar Data date 24JUN09 Run date 16JUN09 Costa Mesa Sanitary Dist Corp Yard � Critical bar Page number 1A Construction Start July 13, 2009 � Summary bar Number/Version 001 Start milestone point © Primavera S terns, Inc. � p Finish milestone point 2110 Foundation & Structure 83d *1 83d' 13JUL09 104NOV09 Foundation & Structure Site Work Exterior Finish First Floor Mezzaninee 1 Roof Maintenance Garage Punch lists of Award CMSD Solar Panels - Design & Appro val Trusses - Design &Approval _�- — Design & -LL Approval ,Fire Sprinkler System - Design & A proval Steel Stair to -------- ezz - Drawing & Approval Struc Steel - Drawing & Review ' 2170 Site Work 109d 109d 24JUL09 23DEC09 2150 Exterior Finish 42d' 42d' 29SEP09 25NOV09 i 2120 First Floor 38d ' 38d* 30OCT09 22DEC09 12130 Mezzanine 17d' 17d' 04NOV09 26NOV09 2140 Roof 30d' 30d 05NOV09 16DEC09 2160 Maintenance Garage 9d' I 9d • 27NOV09 109DEC09 2180 Punch lists & Final Inspections 11d' 11d' 23DEC09 108JAN10 ProcurementSa 2190 Notice of Award CMSD 0 0 24JUN09 Notice 2200 Solar Panels - Design & Approval 60d 60d 08JUL09 29SEP09 2210 g Approval Trusses - Design & 45d 45d 08JUL09 08SEP09 _ 2220 Fire Sprinkler System - Design &Approval 60d 60d 08JUL09 29SEP09 2230 2240 Steel Stair to Mezz - Drawing & Approval 45d Struc Steel - Drawing & Review 20d 45d 20d 08JUL09 08JUL09 08SEP09 04AUG09 uIt ding 1000 Mobilize j N Grub & Clear Site Temp Site Fencing Mass Over -Ex Recompact; Certify Building Pad Survey (by Owner) Excavate Footings Place Rebar Set Templates Pour Footings Layout Perimeter Walls �� Masonry rect Structural Steel Install Plates & 1-0 Install Underground Ledgers MEP _ y Mobilize Grub & Clear Site Temp Site Fencing 72d 0 1.. -, , 3JUL09 1010 1180 1020 1030 2000 2d 13JUL09 14JUL09 2d 2d 13JUL09 14JUL09 Mass Over -Ex Recompact 7d 7d 15JUL09 23JUL09 Certify Building Pad Survey (by Owner) Excavate Footings 2d 2d 24JUL09 27JUL09 1d 1d 24JUL09 24JUL09 1040 5d 5d 28JUL09 03AUG09 1060 Place Rebar 5dj 5d 31JUL09 06AUG09 1050 Set Templates 3d 3d 05AUG09 07AUG09 1070 Pour Footings 2d 2d 10AUG09 11AUG09 2010 Layout Perimeter Walls 1d 1d 12AUG09 12AUG09 1080 Masonry 25d 25d 13AUG09 16SEP09 1090 Erect Structural Steel 3d 3d 127AUG09 31AUG09 1100 Install Plates & Ledgers 5dj 5d I 10SEP09 16SEP09 1110 Install Underoround MEP 5dl 5d I 14SEP09 18SEP09 Start date 24JUNU9 Early bar Finish date 08JAN10 Howard S. Wright Constructors � Progress bar Data date 24JUN09 Run date 16JUN09 Costa Mesa Sanitary Dist Corp Yard � Critical bar Page number 1A Construction Start July 13, 2009 � Summary bar Number/Version 001 Start milestone point © Primavera S terns, Inc. � p Finish milestone point 1120 Pre & Pour Slab on Grade Prep 6d 6d 21 SEP09 28SEP09 re F Pour Slab on Grade & P Bearing Walls Frame Install Trusses a@ Mezz Level & Blocking H Sheet (Mezz Levu {1111111 Install Stairs I I Install Roof Trusses & Blocking Sheet Roof - Frame Interior Non - Bearing Walls list I P I I I Routgh-in MEP Ceiling & Walls Interior Door Frames ►i Drywall 1st Floor � Install Interior Ta ?e & Finish Glass Block 1 1Drywall I Paint 1st1 Coat Restroom Floor & Wall Fini Install ,t-Bar Grid Finish MEP 1st Floor Install (Plumb Finish & Toil Install Ceiling Tiles ■ Install Aluminum Plate V Interior Door Hardware I 1 nstall Floor Finishes 4 I 4 Install Base 4 Partition Pocket Doo Millwork i I i _ it Paint Finish 2020 Frame Bearing Walls 5d 5d 29SEP09 050CT09 1140 – - -- Install Trusses @ Mezz Level & Blocking 5d 5d 060CT09 120CT09 1150 Sheet Mezz Level 2d 2d 130CT09 140CT09 1160 Install Stairs 3d 3d 15OCT09 190CT09 1190 Install Roof Trusses & Blocking 8d 8d 20OCT09 29OCT09 1200 Sheet Roof 4d 4d 30OCT09 04NOV09 1130 Frame Interior Non - Bearing Walls 1st Fir 3d 3d 30OCT09 03NOV09 1400 Rough -in MEP Ceiling & Walls 5d 5d 04NOV09 10NOV09 1460 1360 1370 _ Interior Door Frames 1d 1d 04NOV09 04NOV09 Drywall 1st Floor 3d 3d 11NOV09 13N0_V09 Install Interior Glass Block 5d 5d 16NOV09 20NOV09 1380 p ryw Tape & Finish Drywall 5d 5d 16NOV09 20NOV09 1410 1490 Paint list Coat Restroom Floor & Wall Finishes 3d 3d 23NOV09 25NOV09 5d 5d 24NOV09 30NOV09 1390 Install t -Bar Grid 2d 2d 25NOV09 26NOV09 1350 Finish MEP 1st Floor 3d 3d 27NOV09 01DEC09 1500 Install Plumb Finish & Toilet Access 2d 2d 01 DEC09 02DEC09 1450 Install Ceiling Tiles 2d 2d 02DEC09 03DEC09 1420 Install Aluminum Plate Wainscot 2d 2d 04DEC09 07DEC09 07DEC_09 14DEC09 1470 Interior Door Hardware_ 2d 2d 04DEC09 1430 Install Floor Finishes 5d 5d 08DEC09 1440 Install Base 1dj 1d 15DEC09 15DEC09 2040 Partition Pocket Door 1d 1d 15DEC09 15DEC09 2050 2030 Millwork 3d 3d 15DEC09 17DEC09 - - -- -- -- -- " - - -- Paint Finish -- 3d 3d 18DEC09 - 22DEC09 AM Frame Mezz Level Walls PHIIIII Rough lin MEP Install Solar Tube Shafts 1 Install Door Frame & Hardware DrywaII ll Mezz Level 0 I 1 I Tape & Finish Drywall I. In stall Rai in s Painting 1170 Frame Mezz Level Walls 2d 2d 04NOV09 05NOV09 1530 Rough -in MEP 3d 3d 06NOV09 10NOV09 1550 Install Solar Tube Shafts 3d 3d 06NOV09 10NOV09 1610 Install Door Frame & Hardware 1d - 1d 06NOV09 06NOV09 1510 Drywall Mezz Level 2d 2d 11 NOV09 12NOV09 1520 Tape & Finish Drywall 5d 5d 13NOV09 19NOV09 1540 1570 Install Railings g Painting 2d _ 2d 20NOV09 .. _._ 23NOV09 3d - 3d —_ 20NOV09 24NOV09 I date 24JUN09 Howard S. Wright Constructors Costa Mesa Sanitary Dist Corp Yard Construction Start July 13, 2009 � Early bar � Progress bar � Critical bar � Summary bar ® Start milestone point ♦ Finish milestone point >h date 08JAN10 date JUN date 16JUN09 e number 2A iberNersion 001 Primavera Systems, Inc. 0 0 0 i Install Roll Up Door 2dj 2d 127NOV09 • 1630 Hang Light Fixtures 3d r Act Description .. Rem Early Early JUN JUL AUG ,,. SEP OCT 201 0 FE NOV DEC JAN ID 1d DUr 24JUL09 Install Underground & Trans Pad 5d 5d 24JUL09 30JUL09 1560 Install MEP Finish 2d 2d 25NOV09 26NOV09 - Install Domestic & Fire Water Line 5d MEP Finish — 11AUG09 .�� � it I 1210 Mach Screen (Steel Framing) 8d 8d 05NOV09 16NOV09 Mech Screen (Steel Framing) Me I ch Curbs Roof I V I I I Install Flashing & Reglet lnstail Roof Hatch , r Rough -in MEP @ Roof ;Roofing III Insulate @ Underside Roof I Set Mech Equip 1 I I Install Coping @ Parapet 11n 1 Install Sky Ilights & Security Install PV Panels InstII I all Roof Walking 1230 Mech Curbs @Roof 3d 3d 05NOV09 09NOV09 1240 Install Flashing & Reglet 3d 3d 05NOV09 09NOV09 1250 Install Roof Hatch 1d 1d 05NOV09 05NOV09 1220 Rough -in MEP @ Roof 3d 3d 10NOV09 12NOV09 1260 Roofing 5d 5d 17NOV09 23NOV09 1270 Insulate @ Underside Roof 3d 3d 24NOV09 26NOV09 1280 Set Mech Equip 2d 2d 24NOV09 25NOV09 1300 Install Coping @ Parapet 5d 5d 24NOV09 30NOV09 1310 Install Skylights & Security Bars 5d 5d 24NOV09 30NOV09 1290 Install PV Panels 10d 10d 01DEC09 14DEC09 1330 Install Roof Walking Pads 2d 2d 15DEC09 16DEC09 1340 Install Aluminum Drs & Windows 10d 10d 29SEP09 120CT09 Install Install Aluminum Drs &Windows II:1.. I I 11 I Sunshades Structure "" 1 1 11 1 Install Aluminum Sunshade Glaz"i II I Clear Water Repellant Treatmer 4"P'aint It Screen 1320 Install Sunshades Structure 5d 5d 130CT09 19OCT09 1600 Install Aluminum Sunshade 10d 10d 20OCT09 02NOV09 2060 Glazing 5d 5d 03NOV09 09NOV09 1580 Clear Water Repellant Treatment 5d 5d 10NOV09 16NOV09 1590 Paint Mech Screen 1 2d 2d 124NOV09 125NOV09 1620 Install Roll Up Door 2dj 2d 127NOV09 130NOV09 1630 Hang Light Fixtures 3d 3d 01DEC09 103DEC09 1640 Clean & Seal Concrete Floor 4dj 4d 104DEC09 -----__._.----- 1013DEC09 - Site Work 1650 Remove Existing Water Meter 1d 1d 24JUL09 24JUL09 Install Underground & Trans Pad 5d 5d 24JUL09 30JUL09 _1700 1660 _ Install Water Meters 3d 3d 31JUL09 04AUG09 1670 Install Domestic & Fire Water Line 5d 5d 05AUG09 11AUG09 1680 Install Backflow Preventer 2d 2d 12AUG09 13AUG09 2070 Install Sewer Main 4d 4d 14AUG09 19AUG09 1840 Construct infiltration Trench 7d I 28AUG09 1 1480 Install Parkway Drain 1690 Install Diesel Tank Vault Start date 24JUN09 Finish date 08JAN10 Data date 24JUN09 Run date 16JUN09 Page number 3A NumberNersion 001 © Primavera Systems, Inc. 2d I 2d 127AUG09 128AUG09 110dl 10d 27AUG09 109SEP09 Remove Existing Water Meter Install Underground & Trans Pad Install Water Meters Install Domestic & Fire Water Line Install Backflow Preventer Install Sewer Main 1 Construct Infiltration Trench Ins 11 Parkway Drain I Install Diesel Tank Vau Howard S. Wright Constructors Costa Mesa Sanitary Dist Corp Yard Construction Start July 13, 2009 f II I Install Roll Up Door I II I Hand Light Fixtures iean & Seal Concrete 1 I III i♦ Early bar Progress bar Critical bar Summary bar ♦ Start milestone point ♦ Finish milestone point 3 1 1850 1710 1720 Install Drains to Infiltration Trench 5d 5d 27AUG09 02SEP09 '►ft Install Drains to Infiltration Trench ou r r Footings Perimeter Fencing Place Block Perimeter Wall Pour Trash Enclosure Footing In Gas Line Place Trash Enclosure Block Install Water for Hose Bibs Install Trash Enclosure Gates $tall,Wrought Iron Fencing r V- Gutter to Infiltration Trench Pour 6" Yard Slab Set Transformer & Pull Primary all Gas Meter stall Irrigation Controller Remove Existing Driveway nstall Parking Lot Lighting :Survey Install Air Compressor our Curb & Gutter Pour New Drive Approach Pour Sidewalks Install Monument Sign Install Irrigation Install Trees & Shrubs Fine Grade Landscal Install Landscapin Stripe &Signage Pour Footings Perimeter Fencing 4d 4d 10SEP09 15SEP09 Place Block Perimeter Wall 10d 10d 16SEP09 29SEP09 1740 Pour Trash Enclosure Footing 1d 1d 16SEP09 16SEP09 2080 Install Gas Line 2d 2d 16SEP09 17SEP09 1750 Place Trash Enclosure Block 3d 3d 30SEP09 020CT09 2090 Install Water for Hose Bibs 3d 3d 050CT09 070CT09 1760 Install Trash Enclosure Gates 1d 1d 120CT09 120CT09 1730 Install Wrought Iron Fencing 5d 5d 05NOV09 11 NOV09 2100 Pour V- Gutter to Infiltration Trench 3d 3d 05NOV09 09NOV09 1880 Pour 6" Yard Slab 7d 7d 10NOV09 18NOV09 1770 Set Transformer & Pull Primary 6d 6d 11 NOV09 18NOV09 1780 Install Gas Meter 1d 1d 11 NOV09 11 NOV09 1790 Install Irrigation Controller 1d 1d 12NOV09 12NOV09 Remove Driveway 1890 all Par Lot Light ng 3d 3d 19NOV09 23NOV09 - 1990 — Survey 1d 1d 23NOV09 23NOV09 1800 Install Air Compressor 1d 1d 24NOV09 24NOV09 1820 Pour Curb & Gutter 2d 2d 24NOV09 25NOV09 1870 Pour New Drive Approach 2d 3d 2d 3d 26NOV09 30NOV09 27NOV09 02DEC09 1830 Pour Sidewalks 1860 Install Monument Sign. 2d 2d 03DEC09 04DEC09 1910 Install Irrigation 5d 5d 03DEC09 09DEC09 1920 Install Trees & Shrubs 3d 3d 07DEC09 109DEC09 1930 1940 1900 Fine Grade Landscaping Area 3d 3d 10DEC09 14DEC09 Install Landscaping Rock Stripe & Signage Parking Lot 5d 2d 5d 15DEC09 21DEC09 2d 22DEC09 23DEC09 Punch _ lists, Commissioning & Final Inspections Release Power - Substa Commission Punch lists Final Inspe -11-I Final Accel !Certificate 2250 - Release Power - Substantial Completion 0 0 04DEC09 2260 Commissioning 20d 20d 04DEC09 04JAN10 1950 Punch lists 10d 10d 23DEC09 07JAN10 1970 Final Inspections 10d 10d 24DEC09 08JAN10 1960 Final Acceptance 1d 1d 08JAN10 08JAN10 1980 ___ Certificate of Occupancy 0 0 108JAN10 Start date 24JUN09 Howard S. Wright Constructors Costa Mesa Sanitary Dist Corp Yard Construction Start July 13, 2009 i Early bar � Progress bar ® Critical bar � Summary bar ® Start milestone point Finish milestone point Finish date OSJAN10 08JAN10 Data date Run date 16JUN09 Page number 4A NumberNersion 001 © Primavera Systems, Inc. AGREEMENT: R- 149 -09 DATE: June 10, 2009 WITH: COSTA MESA SANITARY • DISTRICT PHONE: (949) 645 -8400, x222 EXHIBIT "A" TEMPORARY SPACE FOR COSTA MESA SANITARTY DISTRICT DURATION OF STORAGE: July 1, 2009 through June 30, 2010 OCFEC TO PROVIDE: • CMSD vehicle storage in support of their operations to assist with emergency sanitary sewer overflows and other emergency conditions. 3,135 square feet to be used for parking of CMSD vehicles. The following is what will be stored in this area. (1) Single axle Vactor 2100 - 14' x 34' (1) Contractor Vactor double rear axle -14' x 45' (1) GR190 Generac generator (trailer) - 10' x 22' (1) GR85 Generac generator (trailer) - 10' x 19' (2) Barnes portable pump (trailer) — 2 x (9' x 18') (1) QI200 SPP Pump Trailer Mounted — 10' x 18' (1) 4000 gallon Ford Water Truck — 14' x 35' (1) Dodge 3500 service truck - 13' x 24' (1) Chevrolet 3500 service truck -13' x 24' • Storage location to be in the northeast corner of Lot G or other areas as determined by the OCFEC. • 24 hour /7 day a week access to CMSD vehicles. CMSD TO PROVIDE: CMSD vehicle storage in support of their operations to assist with emergency sanitary sewer overflows and other emergency conditions. • Liability /vehicle insurance in accordance with OCFEC policy. • Sewer line cleaning services as needed during the term of this agreement. • COSTA WESASl7.7qiAR,Y�DIS7R1CT Memorandum ... an Independent Specia[ District To: Board of Directors From: Thomas Fauth, Assistant M er /Sherry Kallab, Management Analyst Date: May 29, 2009 Subject: Ordinance Enforcement Officer Update BACKGROUND: The District Ordinance Enforcement Officer (OEO) for solid waste trash collection monitoring is 'retiring' from CMSD service on June 30, 2009. CMSD Staff pursued several options including both full -time and part -time opportunities with Mesa Consolidated Water District (MCWD) in a mutual aid support scenario, but only the part-time CMSD funded option proved possible due to budget constraints. The CMSD Board of Directors directed Staff to continue to pursue the option of 'contracting' with the City of Costa Mesa Code Enforcement Department for OEO support to CMSD. ® DISCUSSION: Per CMSD Board direction, on May 28, 2009 Mr. Fauth and I met with City of Costa Mesa Staff Willa Bouwens - Killeen (Code Enforcement Officer (CEO) Supervisor) and Kimberly Brandt (Assistant Development Services Director), to discuss the feasibility of the City providing District OEO duties. Ms. Brandt explained that due to the current budget situation at the City they would not have Staff or time available to follow up with residents regarding trash issues. Ms. Brandt noted the City has seven code enforcement officers each serving an area of the City. Therefore, it would require time from all seven officers and would be difficult to quantify a set amount of time an officer would spend on District duties. Discussion followed regarding City CEOs providing an extra set of eyes calling in violations or issues to the District for District follow -up. Ms. Bouwens - Killeen stated City CEOs currently notify the District Staff when unusual scenarios are observed. Specific points follow: 1. CMSD policy is to encourage compliance rather than issue citations. 2. City CEOs may become more proactive rather than reactive in noting when trash cans remain at the curb or when they have graffiti markings — the CEOs would identify basic information on a form sheet and call the information in to the District for District resolution. 3. City CEOs would be in an information gathering and telephonic reporting mode — CMSD Staff (OEO) would resolve the issue using human relations skills. 4. Representative issues: a. Litter from collection vehicles. b. Scavenging (flatbed vehicles, white goods, pickup trucks). c. Trash containers repeatedly left in public view on non - collection days. d. Graffiti on trash containers. e. Broken trash containers (missing lid /wheel). Possible reimbursement scenarios include: 1. A stipend to the City i.e. 10 hours a week, fully burdened. 2. A flat fixed amount of retainer per month. 3. A payment amount per reported incident. The District Part-time OEO would follow -up by meeting with residents, contacting the trash hauler to correct noted deficiencies, preparing month end reports from reported events and daily logs and sending correspondence. RECOMMENDATION: Staff continue coordinating this option with the City Code Enforcement Department while also hiring a part-time CMSD OEO, thus providing eight times the coverage of a single OEO for a given increase in cost. • �J COSTA MESA SANYTART(DiSTRIC7 Memorandum To: Board of Directors ... an Independent Speciafoistiict From: Sherry Kallab, Management Analyst 6i�` Date: June 10, 2009 Subject: Ordinance Enforcement Officer Update BACKGROUND: The District Ordinance Enforcement Officer (OEO) for solid waste trash collection monitoring is 'retiring' from CMSD service on June 30, 2009. CMSD Staff pursued several options including both full -time and part-time opportunities and advertised for both. When the full -time opportunity, combining two part-time positions, was declined by another agency, District Staff began interviewing part-time candidates. Staff met June 10, 2009 to establish the next step in the hiring process for the part-time position. Interim District Manager, Don McIntyre, stated Costa Mesa City Manager, Allen Roeder, had expressed an interest in the City of Costa Mesa sharing a full -time Code Enforcement Officer position with the District. DISCUSSION: Staff agreed sharing the position with the City of Costa Mesa may be desirable for all parties involved. Discussion followed and it was determined CMSD would need 20 hours per week for CMSD enforcement duties leaving 20 hours per week to be dedicated to City of Costa Mesa duties. All candidates currently under consideration for the CMSD part-time position expressed the desire for hire into a full -time position should it become available. In addition, Staff will reconsider three qualified full -time applicants to interview in the event the joint agency coordinated full -time position becomes available. SUMMARY: Mr. McIntyre arranged a meeting June 23, 2009 at 3:00pm between Staff and Mr. Roeder to discuss the details of sharing the joint agency coordinated full -time position with the City of Costa Mesa. cc: Don McIntyre, Interim District Manager Thomas Fauth, Assistant Manager Alan Burns, General Counsel Allan Roeder, Costa Mesa City Manager Kimberly Brandt, Assistant Development Services Director • • • SEWER SYSTEM COMMITTEE AGENDA June 23, 2009,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman I. Monthly Spill Statistics A. Fees for Violators Update II. OCSD OFFER OF Area 7 Sewers III. NMUSD - Sewer Easement Near Velasco Lane (Sonora School) — Agreement — Residents /Owners Outreach IV. CMSD Line Maintenance Cleaning — NPSI Agreement — Addendum 1, Addendum 2 V. 32nd District Agricultural Association Agreement, July 1, 2009 — June 30, 2010 —'In-kind Trade' VI. Uniform Construction Cost Accounting Act Bidding (Pump Stations, Manhole Rehab, offsets) VII. Clearinghouse Location for Educational Materials — SARBS FTP — Update VIII. Transfer of Sewer Lines from OCSD to CMSD — Requires OCSD spend $1 Million in Repairs — Update IX. District Yard - Contractor Selection Process/Schedule/Costs and Short-Term Lease X. Manhole Adjusters — 23 Manholes XI. West Wilson Street Sinkhole XII. CMSD Projects: A. Project #129 — Bristol Street Sewer; Update on Design Phase B. Project #164 — Miscellaneous Sewer Work — Manhole Adjusters — 23 Manholes C. Project #168 — Irvine Pumping Station Relocation — Update on Damage to Adjoining Property D. Project #170 — Prepare Emergency Response Plans for Pumping Stations E. Project #171 — Irvine Pumping Station Force Main Rehabilitation F. Project #175 — OCSD Grant — Televising CMSD Sewer Lines — 03/09 Completion G. Project #182 —Analysis of CCTV Results H. Project #183 — System -Wide Sewer Repair — New Project on Bristol Street I. Project #186 — Sewer Lateral Assistance Program — Update 1. Root Intrusion Repair Coordination with Costa Mesa City Sidewalk/Curb /Gutter Repairs J. Project #187 — District Yard Update — LEED Gold Standard — Savings -By- Design $2,902 ( +$713) XIII. Other XIV. SSC Meeting Schedule: Tuesday prior to the Fourth Thursday of Each Month XV. Public Comments Dated: June 16, 2009 Clerk of the District Page 1. SEWER LATERAL AND CLEAN OUT FINAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year La *dated: 06/15/09 Work Performed: 1 2184 Rural Place Gary Monahan 9/548 - 0099 6/10/2008 Completed T, C, CO, V $ 375.00 7/31/2008 2 923 Cedar Place Terri Gist - Queener 9/646 - 4048 6/26/2008 Completed C, RC, CO, SP $ 1,800.00 7/15/2008 3 929 Cedar Place Terri Gist - Queener 9/646 -4048 7/3/2008 Completed C, SR $ 387.50 7/15/2008 4 3036 Garfield Avenue Ran Malouf 909 -374 -8640 7/3/2008 Completed T, CO, V, SR $ 1,325.00 7/31/2008 5 237912381 Elden Avenue Elden Street Partners LP 9/230 -5426 7/8/2008 Com feted T, C, RC, V $ 830.00 7/31/2008 6 7 1035 Presidio Drive 257 E. 16th Place 3144 Sicily Avenue 20232 Spruce Avenue 341 Cherry Tree Ln. 2170 Pacific Avenue A,B,C Kamal Pepic John Steed Christopher Ceding Brad Larkins Brien Bohier David D. Coe 7/957 -2983 9/697 -5652 7/751 -2008 19/244 -3465 17/21/2008 7/349 -2960 9/548 -5131 7/8/2008 7/14/2008 7/16/2008 7/23/2008 7/23/2008 lCompleted Completed In Progress In Progress Completed IT, In Progress T, C, V C, CO, V T, C, RC, CO, V Is $ 326.42 $ 1,750.00 1,800.00 1 7/31/2008 3/12/2009 8/28/2008 1011189 12 327 E. 21st Street Leslie Mailer 7/545 0442 7/28/2008 lCompleted T, C, RC, CO, V, SR 1 $ 1,800.00 9/25/2008 13 820 Towne Street I Brad Edwards 9/874 -9212 7/28/2008 974 W. 19th Street Alfredo Maciel 9/548-0600 7/31/2008 360 Ramona Way Jill Johnson 9/887 -4145 17/31/2008 lCompleted In Progress lCompleted IT, T, CO, V, NL 1 $ 1,471.00 11/20/2008 C, RC, V, R is 1,800.00 1 10/22/2008 14 15 16 2229 -2231 Orange Ave. lBrad Allred 7/580- 6058 8/4/2008 lCompleted IT, RC, V, R Is 1,800.00 8/28/2008 17 2905 Redwood Avenue 776 Joann Street Sumba Circle lWayne Distro Allyson Ebert Ferne Young 7/557- 4084 9/945 - 8578 7/556 -0049 8/4/2008 ICompleted IT, C, RC, V 8/5/2008 In Progress 8/6/2008 Completed T, C, RC, CO, V 1 $ 160.00 $ 690.00 9/11/2008 8/28/2008 18 19.1916 20 2382 Azure, N.B. Joseph Bell 9/852 - 9569 8/8/2008 Completed T, C, CO, V, R $ 1,800.00 9/25/2008 21 234 Hanover Drive Richard AI uire 7/549- 1075 8/12/2008 - Completed T, C, RC, V, SR $ 725.73 8/28/2008 22 2962 Ceylon Drive Richard Mithoff 7/641 - 7002 8/12/2008 Completed T, C, V, NL $ 1,800.00 9/25/2008 23 300 Cutter Way Robert Kaessner 9/294- 5663 8/14/2008 Completed T, C, RC, CO, SR $ 1,800.00 10/22/2008 24 2030 Pomona Avenue Mark Hardt 7/654- 4270 8/18/2008 Completed T, V, NL $ 1,800.00 6/4/2009 25 2563 Oxford Lane Dave Doyle 7/319 -2522 8/18/2008 Completed T, RC, CO, V, SR $ 1,251.00 9/2512008 26 3148 Sumatra Place Brian Leung 7/754 - 1133 8119/2008 Completed T, C, RC, CO, V $ 1,471.50 1 10/22/2008 27 979 Congress Street Margarita Garcia 9/548 -7805 8/21/2008 Completed T, C, RC, CO, V $ 1,075.00 10/9/2008 28 804 Congress Wes Courvoisier 9/646- 1832 812512008 Completed T, C, RC, CO, V $ 800.00 9/11/2008 29 2291 Elden Avenue Debbe Hau 9/200 -9916 8/27/2008 Completed T, C, CO, V, R $ 1,800.00 9/11/2008 30 338 Cher Tree Lane N.B. Jeff Tanner 7/308 -8114 8/28/2008 Completed T, V, NL $ 1,800.00 4/2312009 31 1721 Paloma Dr., N.B. Bruce Gray 9/294- 0534 9/2/2008 Completed T, C, V $ 352.00 9/11/2008 32 447 Elmhurst Lane Icara Carlton 9/350 -7178 9/3/2008 Com feted T, CO, V $ 1,400.00 12/18/2008 33 1956 Pomona Ave 664 Surf Avenue 3097 Yukon Avenue 352 Princeton Drive jDavid Bartholomew Kate Medina George Berg Barbara Davia 9/510 -4462 9/642 -0782 7/557 - 7785 7/751 -7472 9/8/2008 9/8/2008 9/10/2008 9/15/2008 Completed in Progress In Progress Com leted T, CO, V, NL T, C, RC, CO, V, SR $ 1,048.35 $ 1,507.74 10/9/2008 1/15/2009 34 35 36 37 443 Elmhurst Lane Jeffrey Gray 7/608- 0404 9/16/2008 Com leted T, C, CO, V $ 1,250.00 9/25/2008 Walnut Street Lori Connolly 9/646 - 3577 9/17/2008 Completed T, C, RC, V, SR $ 925.00 10/9/2008 1723 Samar Drive Llo d Bennett 7/979 -6906 9/17/2008 Com leted T, RC, CO, V $ 525.00 10/22/2008 2227 Holly Lane Brian Weiss 9/933 -7011 9/18/2008 Completed T, CO, V, NL $ 1,800.00 10/22/2008 150 Rochester John Steed 9/697 -5652 9/24/2008 in Progress 2070 Federa( Street John Uffelman 91650 -7949 9/28/2008 In Progress 2725 Gannet Drive James Bo osian 310 - 463 -3593 10/7/2008 Com leted T, V, NL $ 1,475.00 11/20/2008 k39236 1929 Federal Street 2245 Heather Lane - N.B. 291 Esther Street I David Martinez David Fletcher Deanna Rankin 9/642 -8506 9/433 -8433 9/422 -4776 10/13/2008 10/13/2008 10/14/2008 ICompleted In Progress IC om feted IT, C, RC, CO, V, R IT, RC, V, R $ 1,800.00 $ 462.50 1 10/2212008 10/22/2008 45 46 47 2803 Portola Drive Robert Goldin 7/641 -9210 10/17/2008 lCompleted T, CO, V $ 187.65 11/20/2008 48 20431 Cypress St., S.A.H. James Candelmo 9/370 -8699 10/21/2008 lCompleted T, RC, CO, V $ 1,800.00 10/2312008 49 2002 Baltra Place Stanley Rodriquez 7/557 -5170 10/20/2008 lCompleted T, C, CO, SR $ 852.50 11/6/2008 50 1662 Iowa Street Stephen Foster 20121 Orchid Street Chris Jenkins 20382 Cypress St., N.B. Mike Moinfar 2317 Colgate Drive Roberrt Ashton 7/662 -0858 10/21/2008 lCompleted 7/345 -9371 10/21/2008 In Progress 619/572 -6561 10/21/2008 In Progress 7/850 -0211 110/22/2008 iCompleted T, RC, CO, V, R, NL $ 1,800.00 11/6/2008 IT, C, RC, V $ 484.19 11/20/2008 51 52 53 54 368 Genoa Lane Heinz Borisch 9/650 -6063 110/23/2008 lCompleted IT, C, SR $ 600.00 11/6/2008 3232 Clay Street Jack Bailey 7/968 -5518 10/28/2008 in Progress 55 La *dated: 06/15/09 Page 2 SEWER LATERAL AND CLEAN OUT FINANCIAL ASSISTANCE PROGRAM - CMSD #186 Last Updated: 2008 -2009 Fiscal Year 06/15/09 56 57 58 271 Lilac Lane Gina Shafonsky 19/212 -1588 10/28/2008 ICompleted IT, C, RC, CO, V $ 1,623.86 11/20/2008 180 E. 19th Street John Snedegar 9/500 -1220 10/30/2008 Waiting for review, video & recpts. 2812 Europa Roger Ransom 9/632 -0943 10/30/2008 Com leted T, V $ 156.69 11/6/2008 59 1065 Tulare Drive James Herrin 7/549 -7903 11/3/2008 Com feted T, C, CO, V, R $ 1,800.00 11/20/2008 60 443 Flower Street I Barbara Beck 9/548 -6393 11/3/2008 lCompleted IT, C, CO, V, R $ 1,800.00 11/20/2008 61 2384 Cornell Drive 2234 Orange Avenue 964 W. 19th Street Jean Femling James Thomas Isuzi Wexler - Agent 7/549 -2493 9/646 -0459 7/915 -1899 11/4/2008 11/6/2008 11/10/2008 ICompleted In Progress lCompleted IT, C, CO, V IT, CO, V, NL $ 1,162.50 $ 1,800.00 12/4/2008 1214/2008 62 63 64 287 Cabrillo St. tri- plex Richard or David Kalish 818/957 -0050 11/10/2008 lCompleted IT, V, NL $ 1,173.00 1/29/2009 65 283 Flower Street John Hoffman 9/645 -7323 11/12/2008 lCompleted IT, C, V, R $ 1,800.00 12/18/2008 66 282 Knox Hal Schlegel 7/283 -1414 11/12/2008 ICompleted IT, C, RC, CO, V, R $ 1,800.00 12/4/2008 1992 Orange Avenue Thomas Fox 9/200 -7401 11/17/2008 In Progress 539 Hamilton Street Margo Sanchez 17/381 -8884 111/19/2008 lCompleted IT, C, RC, V, R I $ 1,800.00 4/23/2009 2301 Anniversary Lane Jill Lindsay 7/269 -1234 11/20/2008 In Progress 3166 Barbados Place Sherry Eaton 7/437 -7365 1 11/25/2008 ICompleted IT, C, RC, CO, V j $ 1,344.88 1/15/2009 900 Joann Street Tim Sandefer 9/548 -0503 11/25/2008 Completed T, C, RC, V, R $ 1,800.00 1/29/2009 925 Paularino Ave. Julie Thomas 7/540 -1781 12/8/2008 In Progress 2649 Orange Ave. Nick Amoroso 7/840 -1700 112/11/2008 ICompleted IT, C, V, NL $ 1,800.00 1/6/2009 110 Lexington Lane Georgia Fox 7/878 -6309 12/10/2008 In Progress 340 Villa Nova Road Alfredo Juan 9/278 -1110 12/11/2008 Completed T, C, RC, V $ 507.50 1/6/2009 1610 Baker Street jJeff Urbaniec 17/540 -0353 112/12/2008 Completed IT, C, CO, V $ 1,141.50 1/6/2009 2087 Balmoral PI. Antoinette Winders 9/646 -9171 12116/2008 In Progress 1135 Aviemore Terrace IC.B. Nanda 17/920 -8810 112/18/2008 lCompleted IT, C, RC $ 256.25 1/6/2009 1201 McCormack Lane Susan Hayworth 341- 660 -7262 12/22/2008 In Progress 1910, 12, 14 Fullerton Ave. Marilyn Alexander 9/675 -7009 12/22/2008 In Progress 920 Cedar Place Ijeannette Bond 19/632 -6371 112/23/2008 Completed IT, RC, CO, V, NL $ 1,800.00 1/15/2009 1661 Oahu Place Doug Stewart 7/393 -0345 12/29/2008 In Progress 2290 Waterman Way Jay Adler 9/645 -7468 12/30/2008 Completed T, C, CO, V $ 1,750.00 1/29/2009 341 Bordeaux Lane Deboah Patterson 7/655 -3963 12/30/2008 Completed T, C, CO, V $ 1,171.38 1/29/2009 2728 San Juan Lane James Doody 7/504 -0420 12/31/2008 Completed T, C, RC, V $ 422.50 1/29/2009 2126 Westminster Ave. Frank Krieg 9/200 -9038 1/6/2009 In Progress 1976 Fullerton Ave. Bruce McAllister 909/730- 12381/7/2009 ICompleted IT, C, RC, V, NL $ 1,800.00 1/29/2009 3141 Bray Lane Angela O'Connor 9/350 -7681 1/812009 In Progress 508 Orange Ave. Randy Strodel 9/645 -4820 1/8/2009 ICompleted IT, C, CO, V $ 1,800.00 4/9/2009 2749 Gannet Drive Frank Grafton 71444 -1325 1/812009 In Progress 136 Monte Vista Carrol Kennedy 7/342 -6383 1/12/2009 ICompleted IT, RC, CO, V, NL $ 1,800.00 1 2/12/2009 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 545 W. Hamilton Richard Cardenas 9/233 -2874 1/13/2009 ICompleted IT, C, CO, V, R $ 11800.00 2/12/2009 9311965 Tustin Don Hunt 9/548 -9519 1/16/2009 Completed IT, C, RC, V, R $ 1,800.00 1/29/2009 94 2449 Napoli Way John Francis 9/271 -5121 1/20/2009 Completed IT, C, CO, V $ 1,171.00 2/12/2009 95 2862 Stromboli Road 1824 1/2 Viola Place 3018 Samoa 970 Governor 371 W. Wilson jJoan Thomas (Rebel Ely) Lee Naqvi Robin Leffler Robin Leffler Predrag Vasilievic 9171617 -6995 1/20/2009 9/642 -1793 1/21/2009 7/546 -1452 1/21/2009 7/546 -1452 1/21/2009 9/874 -6560 1/2312009 Completed In Progress In Progress Completed iCompleted IT, CO, V, NL T, RC, V T, C, V, R $ 1,800.00 $ 276.25 $ 1,800.00 2/12/2009 3/12/2009 3/12/2009 96 97 98 99 100 101 102 700 W. 20th A, B, C 1185 Dorset Lane 2010 Baltra Place David Bartholomew Todd Brown Annamaria Kovacs 9/510 -4462 1/26/2009 7/556 -0703 1/27/2009 7/957 -1376 1/28/2009 ICompleted Completed lCompleted IT, C, CO, V T, V IT, RC, CO, V, R $ 1,866.50 $ 227.50 $ 1,800.00 6/4/2009 5/21/2009 4/9/2009 103 104 105 106 1790 Crestmont Place 3483 Santa Clara Circle 661 Cove Street 2321 Holly Lane John Foreman Javier Orozco Rick Nasca James Le ak - Contractor 91631 -4578 7/481 -0072 9/631 -1449 7/715 - 5744 1/28/2009 Completed 211/2009 In Progress 2/3/2009 In Progress 2/3/2009 lCompleted IT, C, V, R IT, V, NL 1 $ 1,800.00 $ 1,800.00 4/9/2009 4/23/2009 107 108 109 20352 S.W. Cypress Richard Lehn 654 W. 18th Street, Unit A Shawn Chang 3254 Washington Avenue Scott Ter stra 9/706 - 3034 2/5/2009 6261395 -0600 2/9/2009 9/294- 0761 2/17/2009 ICompleted IT, In Progress completed RC, CO, V, SR 1 IT, CO, V, R, $ 647.50 $ 1,800.00 3/26/2009 5/21/2009 110 111 112 1841 Orange Avenue I Fred Revely 7/596 -5395 2/18/2009 ICompleted IT, C, CO, V $ 1,009.00 4/9/2009 379 Santa Isabel Ken & Christine Ryder 7/384 - 4311 2/26/2009 Completed T, V, NL $ 1,179.66 3/12/2009 2846 Taba o Place Bob Ooten 7/338- 9896 3/2/2009 In Progress 0 0 10 Page 30 SEWER LATERAL AND CLEAN OUT FINAL ASSISTANCE PROGRAM - CMSD #186 2008 -2009 Fiscal Year 113 269 20th Street Lisa Stanton 9/650 74 .7 3/3/2009 ICompleted IT, C, V, R, NL $ 1,800.00 3/26/2009 114 1386 Galway Lane !Mary Humphrey 7/557 -1656 3(3/2009 lCompleted IT, CO, V, R, SP $ 1,800.00 3/26/2009 115 380 University I Michael Steiner 9/642 - 9666 3(6/2009 lCompleted IT, C, V, R $ 1,800.00 5/21/2009 116 870 Congress Noemy Serpas 9/910 -0888 3/10/2009 Completed T, V $ 137.50 5/7/2009 117 1935 Anaheim Street I Patricia Foster 19/642 -3322 3/10/2009 ICompleted IT, C, V $ 2,384.00 See Teresa 118 2437 Orange Ave. I Skip Spengler 9/225 -6268 13/18/2009 ICompleted IT, V, R I $ 1,800.00 4/9/2009 119 2508 Holly Lane Steven Melillo 7/357 -6998 3/23/2009 In Progress - T.I. 120 1003 Oak Street David Harrison 9/631 - 1448 3/24/2009 Completed T, V $ 137.00 4/23/2009 121 2033 Balearic Drive Ronald Hackleman 9/212 -9334 3/24/2009 ICompleted I RC, CO, SR $ 937.50 4/9/2009 122 202 - A Monte Vista Lane Doris Lee 7/557 - 2691 3/24/2009 ICompleted ICO, SR $ 1,800.00 4/9/2009 123 2011 Paloma Drive Telford Cotton 9/645 - 1878 3/24/2009 ICompleted IC, R I $ 1,800.00 1 4/9/2009 124 3157 Bray Lane Nadine Sturdy 7/751- 3934 3125/2009 In Progress 125 2200 Windward Lane Rosalind Hanaway 9/650 - 1094 3/30/2009 Completed T, CO, V, NL $ 1,800.00 4/9/2009 126 999 Mission Drive Roy Rogers 7/593- 6110 3/30/2009 In Progress 127 276 Albert Place Dianne Leathers 9/548 -9797 3130/2009 Completed T, H, CO, V, SR $ 625.00 5/21/2009 128 3473 Windsor Court Brenda Fujimoto 7/309 -5262 3131/2009 Completed T, CO, V $ 1,044.34 5/21/2009 129 1160 Gleneagles Terrace Paul Abels 9/642 -0794 4/3/2009 Completed IT, RC, CO, V, SR I $ 1,310.00 j 5/7/2009 130 432 Hamilton Street Salvador Jiminez 9/500 - 1430 4/3/2009 Completed T, C, V $ 350.00 5/21/2009 131 338 Reims Lane Susan & Neal Leiman 9/642 -3216 4/3/2009 In Progress 132 2132 Orchard Drive Joseph Jones 9/756 -9126 4/8/2009 In Progress 133 3017 Royce Lane Ray & Julianna Skinner 7/556- 2677 4/8/2009 In Progress 134 2297 Redlands, N.B. Robert Mulvihill 19/650 -3615 4/9/2009 Completed T, C, CO, V $ 1,313.00 6/4/2009 135 2069 National Avenue ITim Cama na 9/642 -2518 4/9/2009 Completed T, C, CO, V $ 400.00 5/21/2009 136 1306 Watson Avenue I Bob Houle 7/751 -3322 4/20/2009 ICompleted IT, RC, V, R $ 1,800.00 5/7/2009 137 333 E. 18th Street Gerry Giannini 9/683 -4952 4/21/2009 Completed CO, SR $ 425.75 5/21/2009 138 468 Abbie Way Matthew Boone 19/642 -1288 4/23/2009 (Completed T, V I $ 162.50 5/21/2009 139 163 Magnolia Street Neva Duyndam 9/631 -3646 4/28/2009 In Progress 140 2637 Elden Ave. Steven Kettner 7/438 -3237 4/28/2009 In Progress 141 493 Abbie Way Jane Caldwell 9/631 -0159 4/29/2009 Completed T, V $ 214.50 5/21/2009 142 1905 Lanai Drive Bill Jacoby 17/658 -9482 5/1/2009 !Completed IT, C, V I $ 469.50 See Teresa 143 1930 Swan Drive ISteven Fink 7/435 -0204 5/5/2009 ICompleted IT, CO, V, R $ 1,775.00 5/21/2009 144 2201 Pacific Avenue Jerry Peek 818/247- 4344 5111/2009 In Progress 145 1992 Kornat Drive Mary Martineau 7/435 -1083 5/11/2009 ICompleted IT, CO, V, SR $ 1,634.50 6/4/2009 146 266 Virginia Place Dominick McGrail 9/646 - 8764 15/11/2009 ICompleted JR, SR $ 1,800.00 5/21/2009 147 2407 Sierra Vista, N.B. Debra Cowles 9/697 -1219 5/12/2009 In Progress - T.I. 148 3484 San Marino Circle 'Van Lafoon 17/241 -9060 5/14/2009 ICompleted IC, CO, NL $ 1,800.00 6/4/2009 149 3105 Dublin Street Diane Keegan 7/435 -9348 5/19/2009 In Progress 150 2063 State Ave Sonia Trefethen 909/645 - 1270'5/20/2009 IColmpleted IT, C, CO, V $ 800.00 See Teresa 151 3101 Fernheath Lane IThomas Mulryan 7/540 -7589 5/21/2009 ICompleted IT, C, CO, V, R I $ 1,800.00 6/4/2009 152 157 Del Mar Avenue H.M. Hargrove 7/296 -2177 5/27/2009 In Progress 153 3206 Michigan Ave. Lynn Faulkner 7/957 -1209 5/2712009 In Progress 154 3202 Michigan Ave. Clint Brown 7/381 -7110 5/27/2009 In Progress 155 1976 Pelican Place Patrick Ayres 7/751 -0285 6/1/2009 Completed T, C, V, R $ 1,800.00 See Teresa 156 2924 Baker Street :John Townsend (son) 7/427 -5920 6/1/2009 (Completed iT, C, V, R, SR $ 1,800.00 See Teresa 157 1730 Centella Place Scott Liolios 9/290 -6360 6/8/2009 Completed T, C, V $ 397.50 See Teresa 158 1921 Diana Lane John & Alex Hawkinson 9/548 -4738 6/9/2009 In Progress 159 3250 Washington Ave. IJudith Men 7/549 -4147 6/10/2009 ICompleted IT, C, V, R $ 1,800.00 1 See Teresa Lateral Assistance Reimbursements Total: $143,513.14 Completed (No fill) 1 111 In Progress 48 Waiting for Review 0 159 CALCIUM Televised, (C ) Cleaning, (RC) Root Cutting, (CO) Clean out Installed, (V) Video Provided to CMSD, (R) Rehab, (SR) Spot Repair, (NL) New Lateral Laledated: 06/15/09 i0 As of# /2009 O VD SLACOFAP FY 08 -09 RESULTS MONTH # APPS June 2 July 13 Au ust 15 September 12 October 16 November 14 December 14 January 18 February 9 March 17 Aril 11 May 13 June Jul Au ust September 20 18 16 14 12 10 8 6 4 2 0 P ���e d ore �Ge SS c O 5 ■ FY 08 -09 N R HARP AL ER• ALAN R BURNS COLIN R, BURNS OF COUNM 3UDI A. CURT N' MICHAEL MONTGOMERY* THOMAS W. ALLEN LAW OFFICES OF HARPER & BURNS LLP A L1MMM LIABILITY PARTNERSHIP INCLUDING A PROFESSIONAL. CORPORATION 453 S. GLASSELL STREET ORANGE, CALIFORNIA 92866 'A PROFESSIONAL CORPMA71ON To: Manager- District Engineer From: District Counsel Date: May 29, 2009 (714)771 -7728 FAX (714) 744-33 50 W Ww,harperi)unis.com RIVMME I CAN BERNAR INO (951) 674-0698 Re: County's Proposed Waste Disposal Agreement Executive Summary The waste disposal agreement between the District and the County will commit us to 10 more years at the existing landfills, ending in 2020 unless extended. The most significant features of the agreement are the following, but a fuller summary is attached. (The agreement defines "City" to include sanitary district so whenever it states "City ", we can assume it also means "Sanitary District." • The City must exercise flow control, and all waste, except what is recycled, goes to the County sites. If recycling occurs, the residue must go back to the County site. • We must sign by June 30 to receive the deal of $29.99 per Ton. All who sign after that pay at least 10% higher. • Rates can be increased each year for increased costs (see full summary). • If County does not receive the minimum tonnage, and other options do not work, the County can terminate upon 60 days notice. • There is also a special inflation formula applied to the rates each year. • County Reserves must be kept and used according to parameters. • Audited financial statements are required. • City has the right to terminate but pays a penalty as if did not (as if the contract continued). • County agrees to indemnify us for any liability under CERCLA as an "arranger" of trash collection. • Each party's recourse is limited to the solid waste fund of the entity. Costa Mesa Sanitary District County's Proposed Waste Disposal Agreement May 29, 2009 Page 2 A full summary is attached. If you want the verbatim agreement (it's 30 pages plus exhibits), pleas dvise. Alan R. Burns District Counsel cc: Board of Directors Assistant Manager Treasurer • COUNTY WASTE DISPOSAL AGREEMENT ANALYSIS ( "City" is defined to also mean "Sanitary District. ") This WDA extends original, which will expire on June 30, 2010, unless renewed. 3.1 (A) City shall exercise all power to cause the delivery of all controllable waste to the Disposal system (County's 3 active landfills, other hazardous waste centers, etc.) (B) Parties acknowledge city's recycling and landfill diversion goals. Nothing in the Agreement to prohibit or impair the ability of City to source separate, recycle, compost, etc. No reduction in the amount of amount of controllable waste caused by such recycling will cause liability for city (except for contract rate adjustment) and shall not be breach of the agreement. (C) All Residue from processing Controllable Waste by recycling (etc.) shall constitute controllable waste and be subject the Waste Disposal Covenant. Where commingling, generic tonnage required. If awaiting sale at recycling facility so as to be evasion of the contract, then considered "controllable waste." Owners and operators of transfer stations must have agreements with County agreeing to city obligations. (D) City shall institute (or continue) flow control with all franchisees. (E) City agrees to enforce flow control with hauler, transfer stations, etc. City agrees that damages will be the equal to what County would have received had breach not occurred. (Amount that would have been received times contract rate.) (F) City agrees to defend its franchise system. (G) City agrees to compile info on haulers. (H) Info collected includes controllable waste collected, transported, processed and disposed of, Recycled City Acceptable Waste collected, transported, stored, processed, marketed or disposed of, etc. (I) City agrees to not compete and agrees to not take actions which prevent compliance with agreement. 3.2 County will accept waste and agrees to use best efforts to keep open existing landfills open. 3.3 (A) County can refuse hazardous waste, constructions waste, and anything other than Acceptable Waste. (B) County may inspect and no driver may unload if unacceptable waste on board. (C) No hazardous materials 0 (E) County must provide source - separated household hazardous waste system 3.4 The County to pay same rate for the unincorporated area so 3.5 Miscellaneous operating matters (hours, service coordinators, review of books) 3.6 Other Users of System (A) On or before (June 30) 2009, County shall have right to enter into waste disposal agreements with any OC entities for Acceptable Waste with terms substantially identical. (B) After (June 30), must charge at least 10% more for same service. (C) County has the right to accept other waste. (D) Self - haulers still permitted to dispose on a non - contract basis at the posted rate but not entitled to dispose of Acceptable Waste at the contract rate. (E) Revenues kept as part of the Enterprise fund. 3.7 Waste Diversion (A) County not required to provide waste diversion, etc. (B) County permitted to do waste diversion. 4.1 County has right to charge and collect contract rate for controllable waste delivered by franchise hauler. 4.2 (A) Contract rate established as $22 per ton until June 2010, then $29.95, contingent on delivery of cumulative Tonnage Targets identified in Appendix 2, and subject to adjustment. Adjustments can be made for the following: (i) increased costs incurred by the County in excess of insurance due to occurrence of uncontrollable circumstances (ii) cost incurred by County remediating (iii) tonnage shortfalls (iv) average annual inflation in excess of levels set forth in K (v) increased costs due to changes in law (vi) capital costs exceeding Appendix 3 But prior to adjusting for (i) -(iii) shall first reduce costs, and then use unrestricted reserves. (B) In the event the amount of County Acceptable Waste delivered to the Disposal System is less than cumulative Tonnage Target in App 2, County shall utilize the following options: (i) reduce costs (ii) utilize unrestricted reserves (iii) adjust contract rate In the event implementation does not fix, County shall have right to terminate upon 60 days notice. (D) County has the right to impose remedies early based on projections. (E) County shall have right to impose special charges for receipt of hard to handle materials, bulky, construction, tree stumps and sludge. (F) Escalation — Contract rate shall be adjusted each July 1, beginning 2011. Formula attached. (G) Rate will also be adjusted to consider new fees imposed (state's new integrated waste management fee). (H) Calculation of Cumulative Inflation Rate — See formula (I) Procedure for rate adjustments — 90 days notice and identify the basis with a report. (J) Expedited Judicial Review procedure provided of rate increases if 50% plus of cities contest. 4.3 Responsibility for payment of the contract rate. • (A) If city responsible to pay contract rate from city revenues, city shall pay and use best efforts to ensure payment. (B) If Controllable Waste delivered by Franchise Haulers, obligation to pay is with Franchise Hauler. 4.5 Restricted Reserves include: for cleanup, closure of landfills, fees to be paid, capital improvements, bond payments, AB 939 fees, 3 months budgeted expenses. 4.6 Audited financial statements are to be prepared. 4.7 Annual update of 10 -year projections required. 5.1 Breach 5.2 City Termination for Convenience — Upon 90 days notice but must pay a termination fee equal to the contract rate in effect multiplied by number of months left on contract and number of Tons that would have been delivered. 5.3 Termination — City /county no right to terminate except for cause. 6.1 Term — Until June 30, 2020. 6.2 Option to renew for 10 years. 7.1 County will maintain the disposal system. 7.2 Uncontrollable circumstances — Excusing performance 7.3 Indemnification — County agrees to indemnify, etc., city against liability as an "arranger" of waste. 7.4 County and City independent contractors. 7.5 Only recourse to solid waste fund in the event of liability (unless a solid waste fund not established). • • • L� May 12, 2009 Rob Hamers General Manager Costa Mesa Sanitary District 628 West 19'h Street Costa Mesa, CA 92627 -2718 Dear Mr. Hammers, CR &R has evaluated the potential impact of the proposed Orange County disposal agreement that requires any material collected by CR &R under its franchise agreement with the District that is not recycled to be disposed of in an Orange County landfill. CR &R believes that this requirement will not adversely impact the proposed biogas facility that the District has expressed interest in. Therefore it is our opinion that signing the disposal agreement will not be detrimental to the proposed project. Sincerely, Paul Relis Senior Vice President CR &R Incorporated C:RSr INC(- iRFORAIED ) 1292 W1 S1ERN AVI: °O. BOX 125 0 JT01.�, GA, 90680 826.9677 i 4 826 9049 714 890.6347 Fax CR RWAS I ES E RV ICE S.COM From: Rob Hamers <robh2 @cox.neb Subject: CR &R Perris Plant Date: May 30, 2009 9:23:59 AM PDT To: Paul Relis <paulr @crrmail.com> Cc: Alan Burns <arburns @harperburns.com >, "Marc Davis (CBIZ Orange County)" <MDDavis @CBIZ.com >, Teresa Gonzalez <tonzalez @crosdca.gov>, Joan Revak <irevak @crosdca.gov>, Sherry Kallab <skailab @crosdca.gov>, Tom Fauth <tfauth@crosdca.gov> Hi Paul, Thank you for the voice mail update on 5/29/09 on the proposed anaerobic Perris recycling plant and congratulations on the progress to date. I will pass on the following information you stated to the CMSD Board of Directors: CR &R was selected by the City of Los Angeles as one of four firms to negotiate contracts with the City Council, probably within the next 60 days. Three of the firms proposed thermal methods and CR &R's anaerobic method was the only emerging technology chosen. CR &R believes it can offer the CMSD a 95% diversion rate (and possibly a 100% diversion rate) for possibly $2 per residence per month, starting as soon as CMSD signs with CR &R or when CMSD is sure the technology is in place, possibly within the next 2 years. This is indeed very attractive. On a related note, based on your previous written correspondence stating CR &R will dispose of any residual waste from the CMSD waste stream from the Perris plant at an Orange County landfill, the CMSD will likely sign the Orange County Waste Disposal Agreement (WDA) at the June 24, 2009 regular Board of Directors meeting. Sincerely, Rob Hamers District Engineer Costa Mesa Sanitary District (949) 631 -1731 office ph. (714) 293 -2727 Rob's cell (949) 548 -6516 fax robh2 @cox.net home office email rbhinc @oacbell.net work office email 0 • Trash Rate Survey'lata, Orange County 0 CMSD Reply Added 5 -1 -09 949 - 645 -8400, x222 CITY Corporate Name dba Rate Comments or Special Conditions 1 SAN CLEMENTE CR & R MRF CR & R 26.10 21 LAGUNA NIGUEL C R & R MRF Solag Disposal 24.11 31 ALISOVIEJO C R & R C R & R 21.89 4 5 6 PLACENTIA •S -A VILLA PARK REPUBLIC WASTE OF S.C. C«0' -A I- - REPUBLIC WASTE OF S.C. Placentia Disp osal •s•-a esa � s•os Villa Park Disposal 20.61 9 • • 19.70 Pe � -esiden�a cc a '0 �• 71 LA HABRA Waste Mn t. of CA, SFS Waste M mt 19.67 81 GARDEN GROVE REPUBLIC WASTE OF S.C. Garden Grove Disp. 19.66 91 ANAHEIM REPUBLIC WASTE OF S.C. Anaheim Disposal 1 18.62 101 HUNTINGTON BEACH RAINBOW DISPOSAL Rainbow Disposal 18.62 ill STANTON CR & R Stanton Disposal I 17.86 121 FOUNTAIN VALLEY RAINBOW DISPOSAL Rainbow Disposal 17.83 131 FULLERTON REPUBLIC WASTE OF S.C. 1 MG Disposal 1 17.80 141 BREA REPUBLIC WASTE OF S.C. Brea Disposal 17.68 151 YORBA LINDA REPUBLIC WASTE OF S.C. lYorba Linda Disp. 17.30 161 SAN J. CAPISTRANO C R & R CR & R 16.97 171 LA PALMA EDCO Disposal Corp. I Park Disposal 16.55 181 SANTA ANA Waste Mngt. of CA, OC Great Western 16.49 191 CYPRESS Consolidated Briggeman Disposal 16.23 201 BUENA PARK EDCO Disposal Corp. Park Waste and Recycling 15.62 accurate 4/30/09 211 SEAL BEACH Consolidated Briggeman Disposal 15.25 221 WESTMINSTER MIDWAY SAN. DISTRICT Midway San. Dist. 14.75 231 LOS ALAMITOS Consolidated Brig eman Disposal 14.59 241 DANA POINT CR & R +B41 % C R & R 13.97 251 ORANGE Waste Mngt. of CA, OC _ _ Waste Mngt_of OC 13.79 261 TUSTIN CR & R 1 CR & R 13.79 271 MISSION VIEJO Waste Mngt. of CA, OC Waste Mngt of CA 13.47 281 LAGUNA HILLS C R & R Solag Disposal 13.10 291 LAKE FOREST Waste Mngt. of CA, OC Waste Mngt of CA 12.57 301 RANCHO S. MARGARITA CR & R CR & R 12.23 31 IRVINE Waste Mgmt. of CA, OC Waste Mgmt of OC 12.22 I RESIDENTIAL TRASH SERVICE I I LAGUNA BEACH Waste M nt. of CA, OC 1 Waste Mgmt of OC CMSD Reply Added 5 -1 -09 949 - 645 -8400, x222 r5 490c) -ro t4s 4 9.9s)" i 1 I I— Jo J • 0 COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA June 25, 2009 12:00 p.m. Costa Mesa Sanitary District 628 W. 191`' Street Costa Mesa, California (Directors Ooten and Schafer) I. Recycling Committee Goals for 2009 -2010 II. Orange County Waste & Recycling Sub - Regional Meetings and Grant Program A Regional Recycling and Waste Diversion Grant Fiscal Year 2008/09 III. CR &R Report on Other Agencies Recycling Programs IV. Disposal of Residential Grease in CMSD Trash Collection Program V. Composting Workshop at San Juan Capistrano — May 21, 2009 VI. Presentations A. Career Day at Estancia High School —June 3, 2009 VII. Tours A. College Park Elementary School Tour of MRF & Landfill Friday, June 12, 2009 B. Special Education Class (Costa Mesa High School Annex) Tour of Landfill — Wednesday, June 17, 2009 VIII. Newport -Mesa Unified School District Elementary Science Advisory Committee IX. CMSD Signage at Estancia High School & Costa Mesa High School X. Signs for Orange Coast College Recycling Center XI. Large Item Collection Program XII. Report on Other CMSD Recycling Programs XIII. Public Comments Dated: June 18, 2009 Clerk of the District • i; Committee Goals for 2009 and 2010 Calendar Years I. Encourage Recycling Projects by Non- Profit Organizations © T page Ad in City of Costa Mesa Publication 0 $100 awards given to non - profit organizations that complete recycling projects 0 Utilize $500 Recycling Support from Costa Mesa Disposal 0 Create two projects in 2009 and 2010 0 Contact Girls Club and Boys and Girls Scouts Past Participants include: Girl Scouts, Boy Scouts, Cub Scouts, Boys and Girls Club Potential Participants include: Schools, Sports Teams Status: II. Research Food Recycling 0 Continue Research from 2007 -2008 0 Consider CR &R Wet Recycling Method Provide updates to Board in late 2009 and 2010 III. Participate in special days and events: such as. 0 National Environmental Education Week - April 12 -18 0 Earth Day - April 22 0 International Composting Awareness Week - May 3 -9 0 Kids Day - August 2 0 California Coastal Clean -Up Day - September 19 0 America Recycles Day - November 15 0 Waste Free Lunch Day (any day) Status: IV. New District Video 0 Discuss Distribution Strategy Status: V. Educate Residents 0 Educate Residents on One - Container Mixed Trash Recycling Program 0 Include articles in newsletter and other publications 0 Educate Residents on Achieving 85% Recycling rate 0 Educate Residents on HHW and other proper disposal. 0 CRT - Conducted Seminars 0 Junk Mail Alternatives 0 Signs for OCC Recycling Center 0 Concept of Zero Waste 0 Disposal of Residential Grease 0 Utilize all opportunities 0 Create "New Resident" packages w /recycling and source reduction information Status: VI. Continue School Recycling Programs ® Telephone Book Recycling Program 0 Plastics Presentations 0 Fermi- Composting 0 Composting 0 Waste-Free Lunch Day 0 Sewer Science 0 Actively promote programs with new flyer and attempt to hold presentations continuously throughout 2009 & 2010 school years Status: Plastics presentations at TeWinkle School held on February 4, 2009 Recycling presentation at Paularino School scheduled for March 26, 2009 VII Continue to host tours of CRT, OC Landfill and OCSD for Costa Mesa residents including students and social service groups 0 Continue tours of CRT, OC Landfills & OCSD. 0 Tour of OCSD Groundwater Replenishment Facility. 0 Tours of LEED Gold Yard Status: 0 Tour with UCI students scheduled for March 5, 2009 0 Tour with MCWD General Manager and Directors scheduled for March 12, 2009 VIII. Water Conservation 0 Encourage reduction in water usage 0 Promote use of waterless urinals 0 Research available products for low water usage 0 Refer residents to Mesa Consolidated Water District website 0 Meet with MCWD Staff in mid-2009 and 2010 to obtain appropriate message to residents and businesses. Disseminate at every opportunity. Status: IX Source Reduction Goals 0 Distribute CMSb Flyers 0 Post information on Website 0 Promote OCC Recycling Center as One-Stop Recycling Center 0 Continue source reduction outreach and education 0 Add Source Reduction Goals to website in 2009 and Summer 2009 newsletter 0 Provide 250 Earth Machine composting bins by the end of 2010 Status: Protecting the Ent4ronment by Increasing Recycfing and-Awareness www.ansdca 2 1) i 0 X. Invite the following individuals to Recycling Committee meetings: a Mike Carey, OCC Recycling Center (March 2007 meeting) a Melanie Eustice, City of Costa Mesa Management Analyst & Mike Balliet a Maria Kakutani, CIWMS Status: XI. Pursue Grant Funding ® Pursue OC Waste and Recycle Grants Other Grants o Provide monthly reports on regular meeting agenda Status: XII. Other Recycling Programs and Events Used Tire Roundup Q Emergency Services Expo a Sharps Program Increase Pharmacy participation Add one pharmacy in 2009 and one in 2010 subject to budget limitations a Status: XIII. Staff Training Programs and Events Attend Conferences a Training on Giving Presentations Protecting the Environment by Increasing RecyccCing andAwareness www.c mdra, 9 s ar oq 0 0 • U m 9�jFOR� • • Date: May 27,'2009 Quarter: (Check One) o 4`h (Apr -Jun) o l st (July -Sept) o 2nd (Oct -Dec) 3`d (Jan=Mar) Name of Organization: Costa Mesa Sanitary District and the City of Costa Mesa Contact Person: Thomas A. Fauth or Patrick Bauer Address: 628 West 19th St, Costa Mesa; CA 92627 and 77 Fair Drive PO Box 1200, Costa Mesa, CA 92626 Email: tfauth @crosdca.Lyov ; pbauer @ci.costa= mesa.ca.us ; Phone: (949) 645 - 8400, x222 or (714) 754 -5024 Project/Program Title: Costa Mesa Sanitary District and City.of Costa Mesa Recycling and Waste Diversion Grant Program Project/Program Goals: 1. Increase public outreach education to the public on recycling benefits and methods. 2. Provide local -methods and locations to dispose of household hazardous waste. 3. Promote residential composting. 4. Promote need - based e -waste events. Project/Program Start Date: April 2008 Project/Program Status: Cumulative Accomplishments- 1. The Costa Mesa Sanitary District and the City of Costa Mesa delivered composting and vermicomposting demonstrations on October 18, and November 15, 2008 at the Neighborhood Community Garden, Costa Mesa, CA. Thomas Fauth and CMSD Staff presented the composting workshops, distributed composting and recycling literature and sponsored Earth Machines for backyard composting. 2. The Costa Mesa Sanitary District Staff delivered a vermicomposting presentation on October 20, 2008 to Newport Mesa Unified School District teachers to educate teachers on methods do divert green waste (kitchen waste). 3. Delivered a vermicomposting presentation on November 14, 2008 at St Joachim's Elementary School Cub Scouts to explain the method for diverting Kitchen waste (green waste) from the waste stream. 4. Ongoing: Coast Community College District (CCCD) Board of Trustees signed the "Agreement for AB 939 Regional Recycling and Waste Diversion Grant Funded Recycling Services" August 8, 2008. This three -party agreement finalized the foundation for a multi -year, grant funded recycling program between the District, City and CCCD. The agreement specified the District and City will fund the collection and recycling of household batteries, fluorescent tubes, compact fluorescent tubes (CFLs) and incandescent bulbs collected at the Orange Coast College (OCC) Recycling Center with no cost to the CCCD. 5. The District and City finalized the agreement with Curbside, Inc. to collect the waste specified in 2. above from CCCD's OCC Recycling Center. 6. November.6, 2008: Ordered an additional 50 Earth Machines and 52 two - gallon Kitchen Buckets for District and City residential customers. This continues the pilot program distribution of bins to residents desiring to participate in backyard composting. The program will continue with the purchase and distribution of larger quantities of the Earth Machines, vermicomposting bins and presentations at local park events. 7. January 15, 2009: Ordered an additional 50 Earth Machines and 78 two - gallon Kitchen Buckets for District and City residential customers. 8. Coordinated agreement to collect Fats Oils & Grease from CCCD's OCC Recycling Center to keep the FOG out of the solid and the liquid waste streams. 9. During March, 2009, Patrick Bauer (714- 754 - 5633) replaced Melanie Eustice as the City of Costa Mesa Contact. Project/Program Units of Measurement (please report on any delivered units of measurement, whether it is pounds. diverted, containers purchased, outreach mailers, etc.): 1. During this period (January 1, 2009 through March 31, 2009), Curbside, Inc., collection activities from OCC Recycling Center, Costa Mesa Fire Prevention Bureau, Estancia High School and the Costa Mesa Sanitary District Headquarters Building diverted the following household quantities, volumes or weights of household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal landfill disposal: a. Household batteries: 115 pounds (1- 5 -09), 36 pounds (1- 29 -09), 646 pounds (2- 26-09) Totaling 797 pounds; • • • E • • b. Fluorescent Tubes: 292 linear feet of four and eight foot tubes and 112 bulbs (2- 26 -09); 2. Total Program Collections to date: Curbside, Inc., collection activities from OCC Recycling Center diverted the following household quantities, volumes or weights of household batteries, fluorescent tubes, CFLs and incandescent bulbs from illegal landfill disposal: c. Household batteries: 2,519 pounds; d. Fluorescent Tubes: 3,557 linear feet of four and eight foot tubes; e. CFLs: 37. 3. Purchased 125 Earth Machines; 4. Purchased 130 two - gallon Kitchen Buckets; 5. Distributed 123 Earth Machines to residential customers; 6. Distributed 200 sets of composting, vermicomposting and recycling brochures; 7. Finalized two multi- organizational agreements. 8. Coordinated a FOG Agreement with OCC Recycling Center. 9. Funds expended through March 31, 2009: $11,337.02 (28.3% of $40,000.00) Other information: Comments: The CMSD and City of Costa Mesa Staff appreciate the grant opportunity, on behalf of our residents. Please submit form to: Christine Knapp at Christine. Knapp @iwmd.ocgov.com Save the Your Waste Lptvefslott k�oais '*Date! �t ith (Ile till i 1,111MI 'Wi[Mr, K iINjIrXIn(IVT I , .1., A—;,,(wiates Ijic- the Associatiol) ol CO-111POSI PI-0(10C-ff`, & the Depa-4WOL91,616 Watei- Re SAN JUAN CAPISTRANi May 21., 2009 mmma 9alum-30 nLAM It 32400 Paseo Adelanto Plus, EnJoy a Fabulous Lunch Provided by 00111post applied to .1 Isillside hi Austin Creek. TX to contrtfl erosion (Before and After 5 n-tonths') Register Now to Learn About: The Benefits of Compost • 'Ensuring Compost Qualit'v • lint4ementing Best Management Practices • Developing Model Ordinances and 111orebasing Policies ftw ( .,onlpost Use • Using the ("altrans Conij)ost Stweifications: • DWR's Model Uandscaping Ordinance Workshop instructors will include university professionals, researchers, soil scientists, compost industry professionals and others with extensive compost experience. This is your chance to hear from and ask questions of a diverse team of experts. To resister contact Linda Coco at: hone) or ,-.r.edu -1d so we encourage W you I or take the triain.1 u SAN1Tq,P` Costa Mesa Sanitary District r 'yC0'PpORA� Memorandum To: Board of Directors and Staff From: Denise Gilbert Date: June 3, 2009 Subject: Estancia High School - Career Day `09 Denise Gilbert and Debbie Bjornson represented the Costa Mesa Sanitary District on June 3, 2009 at Estancia High School's Career Day `09. Career Day invites area government agencies and corporations to acquaint students with professions for prospective employment and education. Approximately 15 corporate and government agencies were represented at the Career 09" event inside the gym. Police, fire and animal control booths were located outside next to their vehicles. A few of the corporations in attendance were Newport Rib, Clean Slate and The Culinary School of Arts. Government 0 booths included police, fire, animal control, U.S. Army and the Costa Mesa Sanitary District. The District's booth provided students with recycling information, tattoos, pencils, grease lids, and sewing kits to students. Some students were not familiar with the purpose of the Costa Mesa Sanitary District. However, upon explaining the District functions, students then inquired about community service jobs. We had special education teachers visiting our booth who inquired about tours for the next school year. They received business cards to coordinate tours for the next school year. • • �.J • SANrrgRf Costa Mesa Sanitary District O � O � A f 4 A Memorandum A cO�PORATti�`� To: Board of Directors and Staff From: Denise Gilbert Date: June 12, 2009 Subject: College Park Elementary School tour on - June 12, 2009 ------------------------------------------------------------------------------------------------------------ - - - - -- On June 12, 2009, the staff of the Costa Mesa Sanitary District, Denise Gilbert, Teresa Gonzales and Kaitlin Tran represented the District on a tour from College Park Elementary School. The group visited the material recovery facility, CR &R recycling center and Frank R. Bowerman Landfill. The fourth and fifth grade students completed their study of recycling by taking the tour and seeing first hand how material recovery facilities and landfills operated. These students had good questions and paid close attention. The class displayed a good understanding of how the process works from their containers at home to the landfill. • y� a 9. Costa Mesa Sanitary District Memorandum yc °'p oeat tiO��e. To: Board of Directors and Staff From: Denise Gilbert Date: June 17, 2009 Subject: Costa Mesa High School Special Education Annex - June 17, 2009 ------------------------------------------------------------------------------------------------------------------ Denise Gilbert represented the Costa Mesa Sanitary District at the Frank R. Bowerman Lanfill on June 17, 2009. In attendance from Costa Mesa High School Special Education Annex were six students, five assistants and one teacher. The class has been studying material recovery facilities, recycling centers and landfills for several months and had just completed their studies the morning before the tour. They were excited to see things first hand. They had questions and were in amazement of all the trash and that they were able to drive on roads where trash was compacted underneath. Overall, the tour was good and the group acquired a suitable amount of information. • L� • • SANITq� y' Costa Mesa Sanitary District h p V � y � � A c�'PpoBA'��,e M emorandum To: Board of Directors and Staff From: Denise Gilbert` Date: May 28, 2009 Subject: NMUSD Elementary Science Advisory Committee Denise Gilbert represented the District at the Newport Mesa Unified School District's (NMUSD) quarterly Elementary Science Advisory Committee (ESAC). These meetings discuss classroom science curriculum, material support, professional development and administrative /community support. The topic for this quarterly meeting was "Where does science need to go "? We divided into small groups to discuss the topic. While listening, I began to wonder how the District could play a stronger role in the school, knowing each grade level has a science - teaching module, I wondered how we could assist with our knowledge. My question to the group was "What can the District do to assist you further? " They were informed of the District tours to the material recovery facility, the recycling center and the landfill. A few of the teachers have taken the OCSD tour, which amazed them. I am looking forward to assisting them further in next year's studies. RECYCLE MOCC Nryt r 1:..1 Students, Faculty, Visitors a Residents: 71T�111 77, Recycling Center! e E-Waste* eFluorescent Bulbs & Tubes Alk Batteries *Alurn,inurn Can • Paper • Plastic is Containers *Electronic Waste (e- waste) is fp generally anything electronic with a cord. Tel: 714 - 432 -5131 www.orangecoastcollege.edu The OCC Recycling Center is located on Adams Avenue between Harbor Blvd. and Fairview Road. 30 . nSE! sac' COSTA MESA SANiTANY DI ICS' ...an Independent Specia[District • 0 Memorandum To: Board of Directors From: Joan Revak, Board Secretary/Program Manager /Clerk of the District Date: June 16, 2009 Subject: Large Item Collection - 2009 The 2009 large item collection will run from June 22, 2009 through August 22, 2009 and a door hanger is attached. Distribution of the door hangers has begun and the dates for collection at your address are as follows: President Schafer July 29, 2009 Vice President Ooten Secretary Monahan Director Ferryman Director Perry August 6, 2009 July 28, 2009 July 3, 2009 July 2, 2009 Protecting our community's health by providing solid waste and sewer collection services. www.crosdcagov OBIN B. HAMERS & ASSOC., INC. *(oo) CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 May 26, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19`h Street Costa Mesa, CA 92627 RE: Engineering and Inspection Budget Beginning July 1, 2009 Dear Board Members: 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548 -1192 Fax 949/548 -6516 Enclosed please find the forthcoming labor distribution beginning July 1, 2009 in accordance with the regular meeting held May 20, 2009. At the meeting, the Board restored the total plan check and inspection budget, including the sewer lateral assistance program, for RBH, Inc., to $200,000. At the previous level of $120,000, there were insufficient funds to properly cover the volume of work (for example, inspection was limited to six hours per day, thereby requiring the Maintenance Supervisor to perform two hours per day of inspection.) TOTALS - with revised total allocation of $200,000: Engineer - Plan Check 10 hrs /wk @ $92/hr = $ 47,840.00 Engineer - Sewer Lateral Assistance 2.45 hrs /wk @ $92/hr = 11,720.80 Inspection 45 hrs /wk @ $60/hr = 140,400.00 Total $199,960.80 Please note, the draftsman hours for updating the Sewer Atlas, which was last updated in October 2006, were removed from the budget. It is recommended the Board weigh the options of updating the sewer atlas in its current hand drawn form versus the option of adding the updates as part of converting the atlas to GIS format. The undersigned appreciates the Board's decision to restore the plan check and inspection budget to a workable level that protects the District. Sincerely, Robin B. Hamers, PE President 4 l� CMSD Staff: 949- 645 -8400 6 -15 -09 ,7 X: \CMSD Documents\Assessments\2009 -10 Assessments SS\CMSD FYO -10 06 -15 -09 Rate Calc Eng Rpt & Narrative \CMSD 09 -10 Rate Calc Eng Rpt 9.1% - 6 -15 -09 '.A B C D E I F I G H III J I K I L 11 M 1 ENGINEER'S REPORT 2 LIQUID WASTE COLLECTION CHARGES 2009/10: 6/15/2009 Assumptions: 1 Square Footage, Single Family Residential (SFR) and Multi - Family Residential Units are based on Springbrook Crystal Report Data, As Of 6- 12-09; 5 2 Flow = Average Gallons / Day / Acre for the given Land Use Categories of Low, Medium, High/Trailer, Commercial, Industrial and Other; 6 3 Ratio = Calculated as follows: If 1440 = 1.00 then 1775/1440 = 1.23; 7 4 Acres Developed = Number of acres developed for each category of land use per City of Costa Mesa's General Plan; 8 5 Total Funds to be Collected are generated through the Budget Process; Expenses are Projected and Rates are calculated based on Revenue Needs; 9 6 Options 1 and 2 do not generate sufficient Revenue to meet the Calculated Revenue Needs with proportionality; 10 7 Option 3 (best match) generates close to sufficient Revenue to meet the Calculated Revenue Needs and budgeted expenses based on # parcels; 11 8 Fats, Oils, Grease (FOG) Charges: SFR + MFR + Commercial (No Food) + Industrial + Other= $2.77/Yr; Hot Food= $180/Yr; Cold Food Add $721Yr; 12 9 Updated Comm & Industrial Flows to 5000 each from 2500 and 3000 respectively beginning FY 2006 -07; Number of Existing Flow = Average Developed Units/ 13 Category Gallons/Day Ratio Acres Square Feet 14 Flow /Acre Units: 15 Low 1440 1.00 x 2280 = 2280.00 2280 (SFR) F 17,656 6 16 Medium 1775 1.23 x 1018 = 1254.83 17 High/Trailers 3125 2.17 x 719 = 1560.33 2815 MFR 25,422 5 18 Square Feet: 19 Commercial 5000 3.47 x 965 = 3350.69 3351 29,910,481 2 20 Industrial 5000 3.47 x 931 = 3232.64 3233 9,778,404 4 21 Other 200 0.14 x 920 = 127.78 128 3 22 Total Flow 11806 23 24 Total Funds to be Collected: $ 5,120,905 = This data is produced through the budget process - expenses are projected and the rates 25 (Per Crystal Rpt - 6- 30 -08) are calculated based on the revenue needs. 26 27 Funds to be collected Use Type per category: Flow Total Flow Total Funds 28 29 Low (SFR) 2280 / 11806 = 19.312% x $ 5,120,905 = $ 988,938 30 MediHigh(MFR) 2815 / 11806 = 23.845% x $ 5,120,905 = $ 1,221,059 31 Commercial 3351 / 11806 = 28.381% x $ 5,120,905 = $ 1,453,346 32 Industrial 3233 ! 11806 = 27.381% x $ 5,120,905 = $ 1,402,140 33 Other 128 / 11806 = 1.082% x $ 5,120,905 = $ 55,423 34 11806 100.000% $ 5,120,905 35 OPTION 1: FY 09-10 Units/ 36 37 Use Type Low (SFR) $ 988,938 / square Feet 17,656 = $ 56.01 Med/High(MFR) $ 1,221,059 / 25,422 = $ 48.03 40 Commercial $ 1,453,346 / ( 29,910,481 / 1000 sq ft) _ $ 48.59 41 Industrial $ 1,402,140 / ( 9,778,404 / 1000 sq It _ $ 143.39 42 Other $ 55,423 / ( - / 1000 sq It = N/A 43 OPTION 2: $ 5,120,905 (= B / D) 44 45 46 Use Type FY09 -10 Rates 47 Low (SFR) $ 713,478.96 = 17,656 x $ 40.41 48 Med/High(MFR) $ 807,402.72 = 25,422 x $ 31.76 49 Commercial $ 655,039.53 = ( 29,910,481 / 1000 sq It) x $ 21.90 50 Industrial $ 630,804.84 = ( 9,778,404 / 1000 sq If ) x $ 64.51 51 Other $ - = ( - / 1000 sq ft) x $ 19.40 52 $ 2,806,726.06 53 ( =D•H) 54 Over(Under) OPTION 3: $ 2,314,178.94) Pro osed 9.1 % Increase 55 56 57 Use Type (9.1 % increase) FY09 -10 Rates Additional Expected FSE FOG Revenue (6/20/07): 58 Low (SFR) $ 1,218,264.00 = 17,656 x $ 69.00 FSE Type Rate! FSE # FSEs Revenue 59 Med/High(MFR) $ 1,366,940.94 = 25,422 x $ 53.77 Hot Food $ 180.00 372 $ 66,960.00 60 Commercial $ 1,152,151.73 = ( 29,910,481 / 1000 sq It x $ 38.52 Cold Food $ 72.00 62 $ 4,464.00 61 Industrial $ 1,109,848.85 = ( 9,778,404 / 1000sgIt X $ 113.50 TOTAL $ 71,424.00 62 Other $ - _ ( - / 1000 sq ft) X $ 34.14 63 $ 4,847,205.52 + $ 71,424.00 = $4,918,629.52 H - D) (Does not include FOG Revenues for Comm, Industrial. Other) Over Under $ 202,275.48 Consistin of + $2.77 or + $72 or + $180 contin ent on facili Robin B. Hamers DATE r 67(= Manager /District Engineer Costa Mesa Sanitary District ,7 X: \CMSD Documents\Assessments\2009 -10 Assessments SS\CMSD FYO -10 06 -15 -09 Rate Calc Eng Rpt & Narrative \CMSD 09 -10 Rate Calc Eng Rpt 9.1% - 6 -15 -09 • CMSD Staff Analysis Rate Analysis conducted by Thomas A. Fauth 949 - 645 -8400, x222 Assistant Manager, Costa Mesa Sanitary District SOLID WASTE FEES SUPPORTING ANALYSISIDESCRIPTION — FY2009 -10 1. Revenues derived from the fee or charge do not exceed the funds required to provide the trash collection .service. The charges are calculated by adding together the cost of components necessary to provide the service and then apportioning this to those receiving trash collection services. No components other than those directly related to providing service are used to establish rates. The components include trash collection, recycling, education and special programs and administration. 2. Revenue from the fee or charge is not used for any purpose other than for which the fee or charge is imposed. The revenue is to be used only for the components of providing trash collection service as outlined in Paragraph 1 above and as identified in the District's yearly budget. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. The amount of the yearly charge is determined by dividing the cost of all the components of providing service by the number of parcels receiving service, as the vast majority of parcels produce an approximately equal amount of solid waste and all parcels enjoy the benefits of the public education and have an opportunity to participate in the special programs. a. The District implemented a variable charge program based on the number of trash containers at each residence. The new variable charge program is intended to charge those customers with greater than two standardized containers an additional monthly charge per container to pay for the increased trash tonnage the customer contributes to the waste stream above the amount of trash other customers contribute using just two standardized containers. The attached graphs portray the Historical CMSD Tonnage and Historical Percentage Change by fiscal year based on actual weight for the FY 98 -99 through FY 08 -09 and the projected tonnage for FY 09 -10. The annual trash tonnage increased over 20% for the 1998 -2009 Fiscal Years (from 35,353 tons to 41,000 tons — an average increase of 1.60% per year while maintaining nearly the same customer base of 21,479 residential units. The total tonnage peaked at 44,318 tons in FY 2005 -06 but has declined since then. b. Simultaneously, Costa Mesa is 1 of 9 out of a total of 34 Orange County jurisdictions to successfully meet or exceed the California mandated 50% diversion of trash from the landfills every year since required to do so as of January 1, 2000. The variable charge program, implemented for the first time in FY 06 -07 significantly offset the need to increase rates for budget year 2006 -07, 2007 -08, 2008 -09 and for this 2009 -10 budget year. 4. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties not receiving trash collection service or that receive service from other entities providing trash collection, are not charged. 1 of 7 CMSD Staff Analysis Rate Analysis conducted by Thomas A. Fauth 949 - 645 -8400, x222 Assistant Manager, Costa Mesa Sanitary District 5. No fee or charge is imposed for general governmental services such as police, fire, ambulance, • or libraries, but is only imposed for trash services. The District provides only trash collection and sewer service and all fees collected for trash collection are used only for that purpose. LIQUID WASTE FEES SUPPORTING ANALYSIS/DESCRIPTION — FY2009 -10 1. The State Water Resources Control Board, hereinafter referred to as "State Water Board ", Order No 2006 -0003, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, finds that: a. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and /or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as "Enrollees ". b. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen- demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters. • c. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system-widc operation, imaintenaitcc, and mmanagement plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs. d. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflow /infiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractor - caused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system. e. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system - specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions. f. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential 0 2of7 . CMSD Staff Analysis 949 - 645- 8400, x222 Rate Analysis conducted by Thomas A. Fauth Assistant Manager, Costa Mesa Sanitary District impacts on beneficial uses and public health. The monitoring and reporting program required by this Order are necessary to assure compliance with these waste discharge requirements (WDRs). g. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices. 2. The State Water Resources Control Board (State Water Board) adopted Resolution 2004 -80 in November 2004, requiring staff to work with a diverse group of stakeholders (known as the SSO Guidance Committee) to develop a regulatory mechanism to provide a consistent statewide approach for reducing Sanitary Sewer Overflows (SSOs). a. As California's wastewater collection system infrastructure begins to age, the need to proactively manage this valuable asset becomes increasingly important. The first step in this process is to have a reliable reporting system for SSOs. b. The Santa Ana Regional Water Board issued Waste Discharge Requirements (WDRs) over the last several years to begin regulating wastewater collection systems in an attempt to quantify and reduce SSOs. c. Data supports the conclusion that virtually all collection systems have SSOs and that implementation of a regulatory measure requiring SSO reporting and collection system management, along with required measures to limit SSOs, will greatly benefit California water quality: Implementation of these requirements will also greatly benefit and prolong the useful life of the sanitary sewer system, one of California's most valuable infrastructure items. d. The Clean Water Act prohibits the discharge of wastewater to surface waters except as authorized under an NPDES permit. Publicly owned treatment works (PO` Ns) must achieve secondary treatirient, at a minimum, and any more stringent limitations that are necessary to achieve water quality standards. (33 U.S.C. § 1311(b)(1)(B) and (C)). Thus, an SSO that results in the discharge of raw sewage to surface waters is prohibited under the Clean Water Act. e. PROHIBITIONS a. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited. b.. Any SSO that results in a discharge of untreated or partially treated wastewater, which creates a nuisance as defined in California Water Code section 13050(m) is prohibited. f. Collection systems that transport wastewater to POTWs could be grouped into four different categories: a. Publicly -owned treatment works — pipelines and appurtenances that are owned by a public agency that also owns a wastewater treatment facility; b. Publicly -owned satellites — pipelines and appurtenances that are owned by a public agency that does not own a wastewater treatment facility; c. Private laterals - pipelines and appurtenances that are not owned by a public agency, but rather discharge into one of the above types of is facilities; and 3 of 7 CMSD Staff Analysis 949 - 645 - 8400,x222 Rate Analysis conducted by Thomas A. Fauth Assistant Manager, Costa Mesa Sanitary District d. Privately owned treatment works — pipelines and appurtenances that are owned by a private entity, which also owns a wastewater treatment facility (often a septic tank and leach field). g. The WDRs require all public agencies, which own wastewater collection systems (category 1 and 2 above) to enroll in the WDRs. Privately owned systems (categories 3 and 4) are not subject to the WDRs. h. COSTS: Any additional costs a public agency may incur in order to comply with these General WDRs are costs an agency would necessarily incur to effectively manage and preserve its infrastructure assets, protect public health and prevent nuisance conditions. The General WDRs prescribe minimum management requirements that should be present in all well managed collection system agencies. i. LEGAL AUTHORITY: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: a. (a) Prevent illicit discharges into its sanitary sewer system (examples may include 1/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.); b. (b) Require that sewers and connections be properly designed and constructed; c. (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; d. (d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and • e. (e) Enforce any violation of its sewer ordinances. j. Further, the District has identified the following additional specific areas of action and for improvement: a. Since January 20016, the D1Jtr1VL has been Imlmplemlmenting a mllai in line closed circuit television (CCTV) project clean and re- videotape the District's 1,157,000 feet of main sewer line — the project was completed in March 2009. b. CCTV results identified specific areas requiring rehabilitation to reduce infiltration and inflow into the District sewer system. c. CCTV results, increased maintenance cleaning effectiveness, hot -spot identifications and site and pump station inspections identified specific areas requiring rehabilitation and food service establishment (FSE) education programs to prevent the introduction of Fats, Oils and Grease (FOG) into the system and prevent future SSOs. d. The District rebuilt 20 of the 20 District pump stations since January 2006 and implemented a more comprehensive pump station preventive maintenance program to improve pump station reliability and avoid pump station failures to reduce SSOs. e. The District acquired newer equipment including a rebuilt combination sewer cleaning vehicle, a refurbished 4,000 gallon water truck, a 2002 service truck with a 3,500 pound crane, a Maintenance Supervisor Utility Truck and a new portable pump to increase maintenance efficiencies and decrease 4 of 7 • CMSD Staff Analysis 949 - 645 - 8400, x222 Rate Analysis conducted by Thomas A. Fauth Assistant Manager, Costa Mesa Sanitary District • emergency response times for SSOs. f. The District transferred the comprehensive reporting process to the California State Water Board, beginning in January 2007. g. The District regularly updates the Sewer System Master Plan, including capacity assurance as part of a long -term planning approach to assure adequate resources, capital improvement plans, emergency response plans and monitoring capabilities are in place or phased to be implemented. The proposed liquid waste disposal charges for 2009 -10 are as shown in Option 3 of the Engineer's Report. The rate increase of 9.1 % is necessary due to increases in maintenance and operational costs of the sewer system and to provide additional funding for capital replacement reserves and capital replacement projects. Additional funds are also necessary to operate and maintain the sewer system in conformance with the Regional Water Quality Control Board's Waste Discharge Requirements (WDR). The charge meets the substantive requirements of Proposition 218 in paragraphs 3, 4, 5, 6 and 7: 3. Revenues derived from the annual sewer fee charges do not exceed the funds required to provide the.sewer service. The base sewer charges are calculated by adding together the costs of all the components of providing the service and then apportioning the required funds to each of the properties connected to the system. The components of providing the service include the yearly capital replacement projects, the maintenance and operation costs of maintaining the system and administration costs. a. A variable level charge was added to each of the property categories to recover a portion of the costs of the comprehensive fats,.oils and grease (FOG) control program that is required under the WDR. These charges are also shown in the Engineer's Report. b. Specifically, each residential unit and each industrial or commercial unit without food service has an additional annual FOG charge of $2.77, unchanged from Fiscal Year 2008 -09. Food Service Establishments (FSEs) serving hot food have an additional annual charge of $180.00. Cold food FSEs have an additional annual charge of $72.00. The difference is based on CCTV evidence showing hot food FSEs contribute significantly larger amounts of FOG into the CMSD sanitary sewer system requiring a significantly greater cost to the District to maintain the main sewer lines serving these FSEs. These charges are set proportionally to offset the cost of the FOG program consisting of education, characterization, inspections and monitoring — all geared towards reducing Sanitary Sewer Overflows (SSOs). 4. Revenues from the charge are not used for any purpose other than for which the fee or charge is imposed. No funds collected from the charges are used for expansion or augmentation to the sewer system, only the purposes as designated in the applicable statutes. Similarly, no funds derived from the charges are used for solid waste collection, recycling, or administration thereof. 5. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. Each parcel connected to the system falls into a property category type, which has a related estimated 5 of 7 CMSD Staff Analysis Rate Analysis conducted by Thomas A. Fauth 949 - 645 -8400, x222 Assistant Manager, Costa Mesa Sanitary District maximum sewer flow. The maximum estimated sewer flow is based on actual flow metering tests along with flow rates based on actual sewer flow studies performed by the District engineer of the Costa Mesa Sanitary District and are supported by flow rates established by the Orange County Sanitation District and other sewer agencies. These flow rates are more fully described in the District's Sewer Master Plan. The proportionality of the sewer rates was derived by a study prepared by a previous District Manager and Finance Director and are attached hereto. The total estimated maximum sewer flows and acres of property developed are used to determine the funding contribution from each property category type. Each individual parcel, based on the actual number of residential units or commercial/industrial/other square footage, is assigned its proportional share of the required funds of each property category type. In addition to the base sewer charges, a variable level charge was added to recover a portion of the costs of the new grease control program. Therefore, each property contributes its proportional share. 6. The fee or charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties are only charged if they are physically connected to the sewer system. Vacant land or properties with storage or other buildings not receiving sewer service are not charged. 7. No fee or charge is imposed for general governmental services such as police, fire, ambulance, or libraries, but is only imposed for sewer services. The District provides only trash collection and sewer service and all fees collected as sewer charges are used only for related expenses. 6 of 7 • • ANNUAL HISTORICAL FORECAST= ACTUALS vs CURRENT FY FORECAST CMSD Trash Tonnage FY98 -10 FY98 -09 Change 5,646.53 15.97% FY Tonnage !no/Dec Tong % Change FY 1998 -99 35,353.47 FY 1999 -00 35,504.64 151.17 0.43% FY98 -10 Change 5,971.53 16.89% FY 2000 -01 35,476.10 -28.54 -0.08% FY 2001 -02 36,619.84 1,143.74 3.22% FY 2002 -03 39,281.50 2,661.66 7.27% FY 2003 -04 40,883.29 1,601.79 4.08% FY 2004 -05 42,706.07 1,822.78 4.46% FY 2005 -06 44,318.68 1,612.61 3.78% FY 2006 -07 42,604.56 - 1,714.12 - 3.87% FY 2007 -08 42,521.87 -82.69 -0.19% FY 2008 -09 41,000.00 - 1,521.87 -3.58% FY 2009 -10 41,325.00 325.00 0.79% 6 of 7 • • • 9 r� CMSD Staff Analysis 949 -645 - 8400,x222 Rate Analysis conducted by Thomas A. Fauth Assistant Manager, Costa Mesa Sanitary District Historical CMSD Tonnage, FY98 -09, Forecast FY09 -10 50, 000.00 a 40, 000.00 a� 30,000.00 20, 000.00 3 10, 000.00 0.00 Q N N N N N (0 (O 0 0 0 0 0 0 0 0 0 0 (D CO 0 0 0 0 0 0 0 0 0 0 Co 0 o— N w (r M - i Co (4 cfl 0 0 0 0 0 0 0 0 0 0 00-1 w 0 o�C000 Fiscal Year Historical CMSD Tonnage Percentage, FY 98 -09, 8.00% >- 6.00% a 4.00% 0 2.00% d c 0.00% a fi 0-2.00% d a, d -4.00% a � � N N N N N N N N N N C.0 (0 O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w 0 o N W A (JI C7 -I Co 0 cfl 0 0 0 0 0 0 0 0 0 0 0 O N w A 0 M � 00 0 0 Fiscal Year 1 ■ Series1 o Seri .. 7 of 7 REPORT ON EMERGENCY OR NON -BID SEWER WORK For June 2009 Regular Board Meeting Authority Public Contract Code Section 20806 states a sanitary district is authorized to dispense with competitive bidding of public works jobs when there is an emergency. Public Contract Code Section 22050 authorizes the Board to delegate the authority by ordinance so that action may be taken provided it is reported at the next board meeting the reasons justifying the emergency will not permit the delay resulting from competitive bidding and why the action is necessary. Authority was given to the Manager /District Engineer pursuant to District Operations Code Section 4.05.010(b). The law also requires reports at successive Board meetings stating the justification for continuing with the emergency work and the approval by a 4/5 vote of the Board of Directors. Also, District Operations Code Section 4.05.020(b) allows the Manager/ District Engineer to authorize sewer work for projects with a dollar value less than $15,000 and requires the Manager /Engineer to report on the work at the following Board meeting. District Operations Code 4.05.030 allows an exception from competitive bidding whenever the public's interest may best be served by dispensing with the bidding procedure provided the Board discloses on the record and in the minutes of the meeting how the public interest was best served. Santa Ana Pumping Station — Emergency Repair 6/8/09 The Santa Ana Pumping Station recently experienced the following problems: The impeller and volute on Pump No. 1 become worn to the point of pumping too small of a volume; Pump No. 2 is almost worn to the same point; the base 90- degree elbows on both pumps are extremely worn and no longer seat the pumps properly; the ball check valves sometimes do not close completely; and the steel discharge piping in the wet well is wearing and has a very thin pipe wall. The problems were discovered during the yearly inspection of the pumps and the portion of the equipment that operates below the water surface. Because the problems were cumulative and represented an imminent threat of pump and piping failure, which could result in a large sewer spill, the District Engineer declared an emergency condition. One of the District's emergency contractors, Schuler Engineering, was hired to by -pass the flow and install new pumps, bases, piping and valves, at a cost of $46,615. Schuler Engineering began the work on June 8, 2009 and was assisted as necessary by CMSD field crews. It is recommended the Board of Directors ratify the actions taken by the District Engineer by a 4/5 vote. AGREEMENT FOR CONTRACTOR SERVICES 40 This Agreement is made and effective as of May 28, 2009, between the Costa Mesa Sanitary District, a sanitary district ( "District "), and Donald F. McIntyre, an individual ( "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: Recitals WHEREAS, District desires to secure, on an interim basis, the specialized services of a well - qualified person to serve as District Manager of the District as an independent contractor; and WHEREAS, Contractor represents that he has the requisite skills, experience, training, education, and expertise and is qualified to serve as the Interim District Manager; and WHEREAS, Contractor desires to accept the position with the District as its District Manager on an interim basis; and WHEREAS, it is the desire of the District's Board of Directors to set forth the terms and conditions of this engagement, to establish compensation, to provide for termination, if necessary, and to address other matters within this Agreement that are related to the status of Contractor; NOW, THEREFORE, the parties hereto do hereby agree as follows: 1. EMPLOYMENT On the terms and conditions set forth in this Agreement, District engages Contractor as its Interim District Manager, and Contractor accepts that engagement. 2. COMMENCEMENT OF SERVICE Contractor shall commence his work as Interim District Manager on June 1, 2009. 3. DUTIES AND HOURS A. Contractor shall exercise the powers and perform the duties of the position of District Manager of the District, as required by District's Operations Code, rules, regulations, and procedures, as they currently or may in the future exist. Contractor shall perform such duties and functions as may be assigned by the Board of Directors. These services shall include, without limitation, implementing Board - approved policies and procedures; directing the work of the District's professional, technical, and clerical personnel; overseeing training for new employees and existing staff in relation to new rules, regulations, and procedures; administering the Board - approved annual budget; and overseeing the Board of Directors' agendas and meeting schedules. B. Contractor shall devote a total of 30 (thirty) hours each week to the performance of duties of Interim District Manager. Toward that end, Contractor shall have reasonable flexibility in setting his own office hours, provided that the schedule of those hours provides adequate availability to the Board of Directors and District staff during normal business hours and Board meetings for the performance of District business. C. Contractor shall devote his full energies, abilities, and productive time to the performance of this Agreement, and use his best efforts to promote the District's interests. Contractor shall not engage in any activity, consulting service, or enterprise, for compensation or otherwise, that is actually or potentially in conflict with, or inimical to, his duties and responsibilities to District. 4. TERMINATION OR RESIGNATION A. Contractor is engaged at the pleasure of the Board of Directors. The Board of Directors may terminate this Agreement at any time without cause. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the District, through its Board of Directors, to terminate Contractor's engagement. Contractor may resign at any time from his position with the District, subject to providing thirty (30) days advance written notice to the District, unless the parties agree in writing to a different notice period. B. If Contractor resigns or is terminated by the Board of Directors, the District agrees to pay to Contractor any accrued and unpaid compensation earned through the date of separation. Such amount shall be paid within thirty (30) days of resignation or termination. 5. COMPENSATION Contractor's compensation on the effective date of this Agreement shall be the sum of One Hundred Fifty Dollars ($150.00) per hour commencing upon execution of this Agreement. Contractor's compensation shall be payable on Thursday every two (2) weeks on the District's "Accounts Payable" check run. Contractor shall submit invoices to the District on Contractor's letterhead, in such form as may be required by the District, itemizing the hours expended in the performance of services required under Section 3 above. 0 2 M 6. NO BENEFITS The parties acknowledge and agree that no benefits shall accrue or be payable to Contractor during the term of this Agreement. Contractor shall not participate in any of the District's health, pension, sick pay, vacation pay, or other benefit plans offered by the District to its employees. No workers' compensation insurance or unemployment compensation will be provided to or on behalf of Contractor. 7. STATE AND FEDERAL TAXES Contractor shall pay all taxes incurred while performing services under this Agreement, including all applicable state and federal income taxes. Upon demand, Contractor shall provide to the District evidence that these payments have been made. 8. EXPENSES Unless otherwise provided in this Agreement, or in any future amendment to this Agreement, Contractor is responsible for all expenses incurred while performing services under this Agreement. Expenses include, without limitation, insurance premiums, business license fees, and expenses incurred with respect to meals, entertainment, publications, and professional memberships and dues. The District will provide Contractor with travel reimbursement at the standard I.R.S. rates per mile for portal -to -portal mileage or such lesser allowance as to which the parties may agree. 9. VACATION The parties acknowledge that Contractor has scheduled a vacation of approximately two and one -half weeks during the fall of 2009. This vacation time may be taken by Contractor without pay and without contravening any provisions of this Agreement. 10. INDEMNIFICATION Contractor shall indemnify and hold harmless the District from any loss or liability attributable to or arising out of the performance of services under this Agreement. 11. INDEPENDENT CONTRACTOR Contractor is, and at all times shall remain, as to District, a wholly independent Contractor. Neither the District nor any of its agents or employees shall have control over the conduct of Contractor, except as herein set forth. Contractor expressly 3 warrants not to, at any time or in any matter, represent that he is an employee of the District, it being understood that Contractor is, and shall at all times be to the District, a wholly independent Contractor. 12. CAPTIONS Captions and headings used in this Agreement are for general reference only and shall not be considered in resolving questions of interpretation or construction. 13. ENTIRE AGREEMENT This Agreement represents the entire and integrated agreement between the District and Contractor and supersedes all prior negotiations, representation, or agreements, whether written or oral. This Agreement may be amended only by a subsequent written agreement signed by both parties. 14. LEGAL CONSTRUCTION A. This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California. B. This Agreement shall be construed without regard to the identity of the persons who drafted its provisions. Every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement. 15. NOTICES All notices pertaining to this Agreement shall be in writing and addressed as follows: To District: Arlene Schafer, President Board of Directors Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 To Consultant: Mr. Donald F. McIntyre Post Office Box 321 Pasadena, California 91102 4 U • • IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. COSTA MESA SANITARY DISTRICT 1+ _ l President Secretary APPROV D AS TO FORM: r District Counsel 5 DONALD F. MCINTYRE i Signature 000 ROBIN B. HAMERS & ASSOC., INC. CIVIL ENGINEERS • PLANNERS • SURVEYORS ... since 1981 Revised June 16, 2009 Revised May 28, 2009 May 11, 2009 Board of Directors Costa Mesa Sanitary District 628 W. 19TH Street ..Costa Mesa, CA 92627 234 E. 17TH ST., SUITE 205 COSTA MESA, CA 92627 Phone 949/548-1192 Fax 949/548 -6516 RE: Proposed Rates and Re- Structuring for District Engineering Work Dear Board Members: Enclosed is a request for a compensation increase for the engineering rate provided to the District and a request for consideration of work hours. The current rate of $85.00 per hour has become so low it is difficult retaining professional engineers. It is requested the existing rate of $85.00 /hr. be increased to $92.00 /hr. Please see the chart below. As has been true throughout the 28 years of being the District Engineer and the 17 years of being the Manager, the rates charged the District are substantially below the regular rates charged by this firm. For instance, civil engineering is normally charged at $150.00 per hour, which is 63% higher than the proposed new engineering rate of $92.00 per hour. Please also note, the industry standard rate for a professional engineer with equivalent experience in engineering is in excess of $225.00 /hour. Also being requested is re- structuring the District Engineer's billings to the District. Please see the following regarding the number of regular monthly meetings and services to the District as well as the attached CMSD resolution regarding the District Engineer's job description. Previous to this date, many of the regularly occurring monthly meetings were covered in Manager hours billed to the District. Current Monthly Retainer $1,400 Available hours = $1,400 / $92 /hr = 15.2 hours /month Current Monthly Meetings Agenda Review 2 hours Regular Board Meeting 3 Sewer System Committee 1.5 WDR Steering Committee 2 Board of Directors June 16, 2009 WDR General Group Meeting Sewer System Sub - Committee City Utilities Coordination Meeting 2 1 1 Total 12.5 hours Therefore, only 15.2 — 12.5 = 2.7 hours are available each month for the following items: 1. Update CMSD WDR Sewer System Management Plan (40 hours per year) 2. Oversee Project #164 Miscellaneous Sewer Work (2 hours/week) 3. Update Pumping Station operating points after new pumps are purchased (4 hours /month) 4. Consult with Maintenance Supervisor regarding issues found in field and resolution of matters (2 hours/week) 5. Attend Strategic Planning Sessions (16 hours every 2 years) 6. Attend CMSD Special Meetings (2 hours every 3 months) 7. Work on 1/1 and other emerging sewer concerns (2 hours/week) 8. Participate in ad -hoc meetings such as with CR &R to consider CMSD's participation in Perris anaerobic recycling plant (4 hours /month) 9. Work on projects such as OCSD Transfer of Sewers to CMSD (8 hours /month) 10. Review contracts such as Sewer Main Maintenance Cleaning Contract (4 hours /month) 11. Attend District Yard LEED meetings and contractor selection process meeting (4 hours /month) 12. Provide assistance if requested by Interim Manager or new Manager (4 hours /week) 13. Items Al — Al 1 (except A2) and 131 -138 of the attached Resolution (4 hours /month) It is estimated Items 1 -13 above can be accomplished in approximately 17.5 hours per week. Therefore, it is proposed for Board consideration to approve accomplishing Items 1 -13 above at the Engineering hourly rate of $92 /hr., not to exceed 15 hours /week. 2 • • • • Board of Directors June 16, 2009 Total 2 year Current Rate Proposed Rate Engineering $ 85.00 /hr 92.00 /hr Draftsman 65.00 /hr 65.00 /hr Inspector 60.00 /hr 60.00 /hr Retainer 1,400.00 /mo 1,400.00 /mo 2 Man Survey Crew 220.00 /hr average union rate (currently $230) Total 2 year Per Year Increase Increase 8.2% 4.1% 0% 0% 0% 0% 0% 0% 4.5% 2.3% Alan Burns relayed a request from the Board of Directors to have RBH, Inc., carry professional liability insurance (errors and omissions insurance) for the work performed for the District. Because the District is covered under the SDRMA policy, past practice was not to have separate insurance for CMSD work with the savings passed on to the District in the form of lower rates. Based on the estimated yearly hours and quoted premium for covering the scope of services provided to the District, the Engineering and Inspector rates are proposed as follows: Engineering $ 96.50 Inspector 64.50 Thank you for your consideration of the above. Sincerely, F44- Robin B. Hamers, PE President s A • LICENSE AND INDEMNIFICATION AGREEMENT This License and Indemnification Agreement is made and entered into this day of 2009, by and between the Costa Mesa Sanitary District (hereinafter "CMSD ") and the Newport Mesa Unified School District (hereinafter "NMUSD "), with reference to the following facts: Recitals WHEREAS, CMSD maintains a sewer line over the properties described in Exhibit A; and WHEREAS, NMUSD is in the process of remediating sites including those that housed Sonora School, the school district headquarters on Bear Street, and surrounding residences, as shown in Exhibit A; and WHEREAS, it is suspected that the school headquarters site may have been the origin of the contamination because of leaking fuel tanks; and WHEREAS, as part of that remediation project, NMUSD and its contractor(s) must transport contaminated water off the site for appropriate and lawful treatment; and WHEREAS, NMUSD desires to utilize the CMSD easement for sewer purposes to utilize a separate line that will transport said contaminated water across those properties but within District's sewer easement for lawful discharge purposes; and WHEREAS, CMSD is willing to provide a license agreement for said limited purpose as being within the scope of its easement for sewer purposes but provides no warranties regarding the same; and 1 WHEREAS, CMSD is only willing to provide said license agreement if NMUSD provides CMSD with an indemnification agreement; and WHEREAS, CMSD has entered into this Agreement for the public purpose of providing sewer service and cleaning contaminated water from a site located within its jurisdiction and near the easement site; NOW, THEREFORE, the parties agree as follows: 1. Nature of the License. CMSD agrees to provide a license agreement for NMUSD to install and maintain a line or lines to transport contaminated water e## from or to the school district headquarters, Sonora School and surrounding sites to ultimately be disposed of in a safe and lawful manner. Said line shall be placed within the easement area currently used by CMSD and shown on Exhibit A. NMUSD shall provide advance notice and obtain advance approval for the exact location and construction techniques before construction is to begin, and construction shall be performed with due regard to all applicable laws. CMSD shall be provided with a set of "as- builts" for any part of the line or appurtenances that are placed underground. 2. Term of the License. This License shall exist for a term of 5 years, until April 27, 2019, but renewals may be granted by approval of the Manager- District Engineer for up to 60 days at a time. If such renewal approval is not obtained, the License is terminated. 3. Termination of the License. Upon termination of the License, the NMUSD shall remove the line and restore the site to its previous or better condition, including repair of landscaping to the same level of maturity. 4. Site condition. In doing the work described herein, NMUSD shall perform all tasks in accordance with the law and with due regard for the public safety. • 2 11 e� • • 0 5. No warranty. CMSD makes no representation as to the suitability of its sewer easement rights for the purposes intended herein. CMSD makes no warranty of title. 6. Indemnification. NMUSD, its successors, heirs, assigns and designees agree to indemnify, defend and hold CMSD, its successors, heirs, assigns and designees harmless from any and all liability that may arise from the approval of this Agreement or the work done hereunder save and except those caused by CMSD's intentional wrongful acts. 7. Authorily. Each person signing this Agreement warrants that they have that authority to enter into this Agreement on behalf of the party for which that person is signing. IN WITNESS WHEREOF, the parties hereto have signed below. COSTA MESA SANITARY DISTRICT, President Secretary APPRO D AS TO FORM: District Counsel 3 NEWPORT MESA UNIFIED SCHOOL DISTRICT Its: LAW OFFICES OF HARPER & BURNS LLP A LQA[TED LLkR1 JTY PARTNERtiFOP INCLUDING A PROFESSIONAL CORPORATION 453 S. GLASSELL STREET )OHN R. HARPER • ORANGE, CALIFORNIA 92866 RIVERSIDE / SAN BERKARDINQ ALAN R. BURNS (951)674-0699 COLIN R, BURNS (714) 711 -7128 DL'COUM M. FAX(7) 4) 7443350 JUDI A- CURTIN• MICHAEL MONTGOMERY* THOMAS W. ALLEN •A PROFL+SSIONAL CORPORATION To: Manager / District Engineer From: Associate District Counsel Date: May 27, 2009 Re: Proposition 218: Notice to Tenants of Imposition of Property- Related Fee Proposition 218 requires an agency to identify the parcels upon which a fee for a property - related service will be imposed; and then to send notice of its proposal to impose or increase a fee for a property- related service to the "record owner of each parcel." The phrase "record owner," however, is not defined in Article XIIID. Under most circumstances, the phrase "record owner" means the person listed as the owner of the property on the county assessor rolls. In that regard, the Legislative Analyst who reviewed Proposition 218 determined that the term "record owner" means the "property owner." This definition works well in the case of assessments, where the requirement to pay an assessment is attached to the property. However, in some cases, tenants are the ones who receive property- related services and are directly liable to pay property - related fees. Therefore, an argument exists that the tenants should receive the notice. Further, in some portions of Proposition 218, "property ownership" is defined to include tenancies of real property where tenants are directly liable to pay the assessment, fee or charge. Consequently, the right of a tenant to receive notice of a fee and to protest the fee had been the subject of debate. Recently, however, the legislature enacted Government Code section 53755 to deal with that issue. Section 53755(a)(1) now provides that notice "of a proposed increase of an existing fee or charge for a property - related service being provided to a parcel may be given by including it in the agency's regular billing statement for the fee or charge or by any other mailing by the agency to the address to which the agency customarily mails the billing statement for the fee or charge." Therefore, if the tenant receives a bill, the tenant may receive the notice. The use of the term "may" in section 53755(a) indicates that notice to the tenant is permissive, not mandatory. Therefore, notice to the "record owner" as shown on the last equalized assessment roll is valid. • Manager / District Engineer Proposition 218: Notice to Tenants of Imposition of Property - Related Fee Page 2 of 2 May 27, 2009 Further, if the District desires to retain the ability to place a lien on the parcel to which the services are provided, we must "mail notice to the recordowner's address shown on the last equalized assessment roll if that address is different than the billing or service address." (Gov. Code § 53755(a)(3).) Conclusion Notice of the imposition or increase of a property - related fee may be sent to the owner as shown on the last equalized assessment roll or to the address to which the District customarily mails the billing statement, or both. However, if the District desires to retain the ability to place a lien on the parcel for failure to pay a property- related fee, notice must be provided to the record owner at the address shown on the last equalized assessment roll. Colin Burns Associate District Counsel cc: Assistant District Manager Board Secretary / Program Manager / Clerk of the District • 0 RESOLUTION NO. 2009-766 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DECLARING THAT VOLUNTEERS PERFORMING SERVICES FOR THE DISTRICT WITHOUT PAY ARE HEREBY DEEMED TO BE EMPLOYEES FOR THE PURPOSES OF THE WORKERS' COMPENSATION LAW WHEREAS, the District has from time to time allowed volunteers to perform services for the District; and WHEREAS, said volunteers perform said services without compensation; and WHEREAS, volunteers generally do not receive workers' compensation coverage; and WHEREAS, Labor Code Section 3363.5 provides that a public agency may make such volunteers subject to the workers' compensation laws, extending "employee" status to such volunteers; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby RESOLVE as follows: 1. That volunteers shall be deemed to be "employees" of the Costa Mesa Sanitary District for the purposes of the workers' compensation laws; and 2. That no other benefits are intended by such action and such volunteers shall not be entitled to any other fringe benefit provided to District employees. This Resolution shall take effect upon its adoption. PASSED AND ADOPTED by the Board of Directors of the Costa. Mesa Sanitary District at a regular meeting held on the day of 2009. President Secretary 0 STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2009 -766 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 24th day of June 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2009. Clerk of the Costa Mesa Sanitary District • • 0 RESOLUTION NO. 2009-766 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DECLARING THAT VOLUNTEERS PERFORMING SERVICES FOR THE DISTRICT WITHOUT PAY ARE HEREBY DEEMED TO BE EMPLOYEES FOR THE PURPOSES OF THE WORKERS' COMPENSATION LAW WHEREAS, the District has from time to time allowed volunteers to perform services for the District; and WHEREAS, said volunteers perform said services without compensation; and WHEREAS, volunteers generally do not receive workers' compensation coverage; and WHEREAS, Labor Code Section 3363.5 provides that a public agency may make such volunteers subject to the workers' compensation laws, extending "employee" status to such volunteers; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby RESOLVE as follows: 0 1. That volunteers shall be deemed to be "employees" of the Costa Mesa Sanitary District for the purposes of the workers' compensation laws; and 2. That no other benefits are intended by such action and such volunteers shall not be entitled to any other fringe benefit provided to District employees. This Resolution shall take effect upon its adoption. PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District at a regular meeting held on the day of 2009. President Secretary • STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2009 -766 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 24th day of June 2009. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2009. Clerk of the Costa Mesa Sanitary District • • LAW OFFICES OF HARPER & BURNS LLP A LIMITED LIABILITY PARTNFRSI11' WCL]D@IG A PROFESSIONAL CORX) AT1GN 453 S. GLASSELL STREET JOHN R. HARPER- ORANGE, CALIFORNIA 92866 RIVERSIDE / SAN BFRNARDINO ALAN R BURNS (951) 674.0698 COLIN R. BURNS (714) 771 -7728 (V COUNSFI. FAX (714) 744 -3350 3UDI A CURnN- MICHAEL MONTGOMERY' THOMAS W. ALLEN 'A PROFESSIONAL CORPORATION To: Manager / District Engineer From: Associate District Counsel Date: May 27, 2009 Re: Proposition 218: Notice to Tenants of Imposition of Property - Related Fee Proposition 218 requires an agency to identify the parcels upon which a fee for a property- related service will be imposed; and then to send notice of its proposal to impose or increase a fee for a property - related service to the "record owner of each parcel." The phrase "record owner," however, is not defined in Article XIIlD. Under most circumstances, the phrase "record owner" means the person listed as the owner of the property on the county assessor rolls. In that regard, the Legislative Analyst who reviewed Proposition 218 determined that the term "record owner" means the "property owner." This definition works well in the case of assessments, where the requirement to pay an assessment is attached to the property. However, in some cases, tenants are the ones who receive property- related services and are directly liable to pay property- related fees. Therefore, an argument exists that the tenants should receive the notice. Further, in some portions of Proposition 218, "property ownership" is defined to include tenancies of real property where tenants are directly liable to pay the assessment, fee or charge. Consequently, the right of a tenant to receive notice of a fee and to protest the fee had been the subject of debate. Recently, however, the legislature enacted Government Code section 53755 to deal with that issue. Section 53755(a)(1) now provides that notice "of a proposed increase of an existing fee or charge for a property - related service being provided to a parcel may be given by including it in the agency's regular billing statement for the fee or charge or by any other mailing by the agency to the address to which the agency customarily mails the billing statement for the fee or charge." Therefore, if the tenant receives a bill, the tenant may receive the notice. The use of the term "may" in section 53755(a) indicates that notice to the tenant is permissive, not mandatory. Therefore, notice to the "record owner" as shown on the last equalized assessment roll is valid. • Manager / District Engineer Proposition 218: Notice to Tenants of Imposition of Property- Related Fee Page 2 of 2 May 27, 2009 Further, if the District desires to retain the ability to place a lien on the parcel to which the services are provided, we must "mail notice to the recordowner's address shown on the last equalized assessment roll if that address is different than the billing or service address." (Gov. Code § 53755(a)(3).) Conclusion Notice of the imposition or increase of a property - related fee may be sent to the owner as shown on the last equalized assessment roll or to the address to which the District customarily mails the billing statement, or both. However, if the District desires to retain the ability to place a lien on the parcel for failure to pay a property- related fee, notice must be provided to the record owner at the address shown on the last equalized assessment roll. G�C✓L Colin Burns Associate District Counsel cc: Assistant District Manager 0 Board Secretary / Program Manager / Clerk of the District • AGREEMENT FOR CONSULTANT SERVICES CALIFORNIA STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS (GWDR) FATS, OILS AND GREASE (FOG) CONTROL PROGRAM PHASE IV — CONTINUED — COSTA MESA SANITARY DISTRICT PROJECT No. 180 THIS AGREEMENT is made and effective as of , 2009, between the Costa Mesa Sanitary District, a sanitary district ( "District ") and Environmental Engineering and Contracting, Inc., (a California corporation) ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: RECITALS Whereas, the California State Water Resources Control Board has adopted Statewide General Waste Discharge Requirements in Order No 2006 -0003, hereinafter referred to as "GWDR" which requires "A proactive approach that requires Enrollees to ensure a system -wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs (Sanitary Sewer Overflows) within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs. "; and Whereas, the proactive approach includes enrollees adopt a fats, oil and grease (hereinafter referred to as "FOG ") control program; and Whereas, Consultant has been involved in developing Grease Control Programs to combat the effects of FOG in sewer systems and has worked closely with the OCSD and the WDR committee in developing a FOG Control Program; and Whereas, Consultant represents that it is fully qualified to provide the services required by this contract and possesses the following licenses: Contractors AHAZ 743267; Consultant also has registered civil engineers as employees; NOW, THEREFORE, the Parties hereto agree as follows: 1. TERM This Agreement shall commence on , 2009, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and set forth in Exhibit AA, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A through June 30, 2010. Contractor agrees to coordinate any inspections with Orange County Health Care Agency inspections so District receives the maximum benefit of both contracts and so duplication of effort is avoided. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of its ability, 01 experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. DISTRICT MANAGEMENT The District's Manager /District Engineer shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. The District Manager shall be authorized to act on District's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section 5 hereof. 5. PAYMENT (a) The District agrees to pay Consultant monthly, in accordance with the payment rates, terms and schedule of payment as set forth in Exhibit A , extended to June 30, 2010 and attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed ninety -nine thousand seven hundred and thirty -three dollars ($99,733.00 for the total term of the Agreement unless additional payment is approved as provided in this Agreement. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the District Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by District Manager and Consultant at the time District's written authorization is given to Consultant for the performance of said services. The District Manager may approve additional work not to exceed the greater of fifteen - thousand dollars ($15,000.00) or ten percent (10 %) of the total contract sum. Any additional work in excess of this amount shall be approved by the Board of Directors. (c) Consultant will submit invoices for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. is 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE 2 (a) The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the consultant ishall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 7. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the District Manager or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to the FOG Program Management and Inspection Services including database and geographic information system (GIS) management, FOG control program assessments and recommendations, permitting inspections, grease removal equipment (GRE) inspections, best management practices (BMP) inspections, compliance inspections, closed circuit televising (CCTV), enforcement management, enforcement inspections, copies of all permits and notices, and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable 3 times to such books and records; shall give District the right to examine and audit said books and records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement all FOG Program Management and Inspection Services records, final reports and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant shall make available to the District, at the Consultant's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted bylaw, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants • (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. (b) Indemnification for Other Than Professional Liability- Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, loses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of District to monitor compliance with these requirements imposes no additional obligations on District and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend District as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or this section. 4 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B (Certificate of Insurance) attached to and part of this Agreement and shall name District as an additional insured on the general commercial liability policy and District shall be provided with an endorsement evidencing such coverage. 11. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Consultant in connection with the t performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted 5 as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceed thereof, for work to be performed in connection with the Project performed under this Agreement. 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. 16. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: • To District: Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 is Attn: District Clerk To Consultant: Environmental Engineering and Contracting, Inc. 501 Parkcenter Drive Santa Ana, CA 92705 Attn: John Shaffer 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement. John Shaffer may use assistants, under his direct supervision, to perform some of the services under this Agreement. Consultant shall provide District fourteen (14) day's notice prior to the departure of John Shaffer from Consultant's employ. Should he leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be • otherwise agreed to in writing between the Board of Directors and the Consultant. 18. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. WORK SCHEDULED/ TIME OF COMPLETION 0 Consultant agrees to begin work immediately upon signature of this Agreement by both District and Consultant and to diligently pursue completion of the scope of work as described in Exhibit A in order to complete the entire scope of work within 12 months. 22. CONTENTS OF PROPOSAL Consultant is bound by the contents of Consultant's Proposal, Exhibit A hereto and incorporated herein by this reference. In the event of conflict, this Agreement shall take precedence over those contained in the Consultant's Proposal. 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 24. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. COSTA MESA SANITARY DISTRICT CONSULTANT Arlene Schafer, President Bob Ooten, Secretary 0 John Shaffer, President • ATTEST: 0 District Clerk APPROVED AS TO FORM: District Counsel • 0 June 17, 2009 Mr. Rob Hamers Costa Mesa Sanitary District 234 East 17th Street Suite 205 Costa Mesa, California 92627 E%HIBIT "A" ENGINEERING & CONTRACTING, tNG, INC. 501 Parkcenter Drive, Santa Ana, GA 92705 Phone (714) 667 -2300 Fax (714) 667 -2310 Subject: Proposal and Cost Estimate for Continuation of Waste Discharge Requirements Fats, Oils, and Grease (FOG) Control Program Phase IV (Continued), CMSD Project 180 Dear Mr. Harriers: Environmental Engineering & Contracting, Inc. (EEC) is pleased to present this proposal to provide continued Waste Discharge Requirements Fats, Oils, and Grease (FOG) Control Program Phase IV services for the Costa Mesa Sanitary District (District). These services will be performed in accordance with the District's FOG Control Program Manual and Grease Control Regulations Ordinance to comply with the State Water Resources Control Board Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006 -0003. The services described in this proposal intend to provide continued key services for an effective FOG control program. The FOG Control Program services provided to the District during the 2008 -2009 fiscal year equates to approximately 1 Full Time Equivalent (FTE). In order to maintain an effective FOG Control Program for the District and provide the necessary District presence and outreach to the FOG community, a similar effort will be required for the upcoming year. The following scope of work includes FOG Program services, equating to approximately I FTE, to be provided from July 1, 2009 through June 30, 2010. SCOPE OF WORK The scope of work for the proposed FOG control program management and inspection services will include the following tasks: Program Management Providing FOG control program management, including database and GIS management Providing a FOG control program assessment and recommendations Providing FOG Source Investigation oversight and support Providing related support activities EEG 2. Inspections Conducting permitting inspections Conducting grease removal equipment (GRE) inspections Conducting kitchen best management practices (BMP) inspections Conducting combined kitchen BMP and GRE inspections Conducting compliance inspections Conducting CCTV source inspections 3. Enforcement Providing enforcement management Conducting enforcement inspections The specific details to these tasks are as follows: 1.0 PROGRAM MANAGEMENT 1.1 FOG CONTROL PROGRAM MANAGEMENT, INCLUDING DATABASE AND GIS MANAGEMENT EEC will: identify and prioritize food service establishment (FSE) inspections, including coordination with OCHCA; review and update the results of the FSE inspections into the associated database and GIS; and will develop database forms and reports, as appropriate, to summarize the findings of these inspections. On a monthly basis, EEC will report the activities conducted during the month, identify findings, and provide recommendations to the FOG Control Program Manager. These services are proposed to be performed monthly for the 12 month service period. 1.2 FOG CONTROL PROGRAM ASSESSMENT AND RECOMMENDATIONS At the end of the year period, EEC will conduct a FOG control program assessment and provide recommendations for program enhancement and resource management. This will include hot spot mitigation, FSE compliance status, and grease- related SSO status. 1.3 CCTV SOURCE INSPECTIONS EEC will assess hot spots to identify FSEs that are discharging FOG to the sewer collection system utilizing the District's CCTV staff or subcontractor. It is projected that 4 days of CCTV Source Inspections will be conducted during the next 12 months of the program. 1.4 ADDITIONAL AGENCY SUPPORT ACTIVITIIES Assist District personnel, as requested, to provide other support activities, such as: • Assist with expansion of the CMSD FOG Control Program, through education and outreach efforts, to include key residential FOG dischargers; Assist in developing FOG Policies (e.g., Grease Trap Usage, Additive Usage); EEC • Assist in preparation for and /or attending Hot Spot and other Sewer System issue resolution meetings; • SSO investigation support; • Assist in training agency or other agency staff on the District's FOG Program; • Assist in obtaining FOG Program or sewer related data from other agencies; and • Assist in preparation and/or attending meetings on FOG or sewer related issues. 2.0 INSPECTIONS The details are described below and also in the attached FSE Inspection Detail table. 2.1 PERMITTING INSPECTIONS EEC will physically inspect and educate FSEs within the District that are new to the FOG Program. These FSEs include new FSEs and existing FSEs that have a change in ownership or name change requiring re- permitting. For the sake of this proposal, from July 2009 to June 2010, EEC will plan to perform 15 permitting inspections (quantity based on an estimation of approximately 5% of the total FSEs [ -370] in the program). For those FSE that have been identified in the vicinity of hot spots or identified. as FOG sources, EEC will discuss, with the FSE management, the enforcement options that are available to the District and the steps that the FSE can take to avoid additional enforcement. 2.2 GREASE REMOVAL EQUIPMENT (GRE) INSPECTIONS EEC will physically conduct GRE inspections for FSEs with a grease interceptor or grease trap and is projecting to perform approximately 78 inspections. 2.3 KITCHEN BEST MANAGEMENT PRACTICE (BMP) INSPECTIONS EEC will physically conduct kitchen BMP inspections for FSEs without GREs and is projecting to perform approximately 150 inspections. 2.4 COMBINED KITCHEN BMP AND GRE INSPECTIONS EEC will physically conduct combined kitchen BMP and GRE inspections for FSEs and is projecting to perform approximately 170 inspections. 2.5 COMPLIANCE INSPECTIONS Although it is difficult to estimate the amount of non - compliance at this time, EEC will plan to perform compliance inspections at 75 FSEs due to non- compliance issues or on- going hot spot source identification. EEC 3 • • eta. � 11• 1 1 ��� � u i � ►■ i 11� This may include the issuance of written warnings or notice of violations (NOVs) to FSEs that are found to be in non - compliance of the FOG control ordinance or permit. 3.0 ENFORCEMENT 3.1 ENFORCEMENT MANAGEMENT Based on the results of the CCTV Source Inspections and continued NOVs, EEC will review, provide recommendations, and assist the District staff and FOG Control Program Manager in the enforcement process. For the sake of this proposal, EEC is assuming that enforcement management will be required for 3 FSEs. 3.2 ENFORCEMENT INSPECTIONS Although it is difficult to estimate the amount of enforcement required at this time, EEC will plan to perform enforcement inspections at 4 FSEs (2 visits per FSE for a total of 8) during the next 12 months of the program. Due to the serious nature of these inspections, EEC will attempt to meet with the FSE manager or property owner to discuss the enforcement and the FSE's plans to achieve compliance. COST ESTIMATE Based on the aforementioned scope of work, EEC has identified the projected costs (identified as either a time - and - material estimate or unit based cost) for each of the tasks as follows: July 1, 2009 through June 30, 2010 Description Units Rate Subtotal Total 1.1 Program Management Fixed 12 months $ 3,400 $40,800 1.2 Annual Assessment Fixed 1 $ 2,500 $2,500 1.3 Additional Agency Support T &M 1 $ 3,000 $3,000 1.4 CCTV Source Inspection Oversight T &M 1 $ 3,500 $3,500 $49,800 FSEs 2.1 Permitting Inspections Unit 15 1 $ 121 $1,815 2.2 GRE Inspections Unit 78 1 $ 80 $6,240 2.3 BMP Inspections Unit 150 1 $ 74 $11,100 2.4 BMP /GRE Inspections Unit 170 1 $ 90 $15,300 2.5 Compliance Inspections Unit 75 1 $ 120 $9,000 $43,455 EEC 4 FSEs 3.1 Enforcement Project Management T &M 3 - $ 1,490 $4,470 3.2 Enforcement Inspections T &M 4 2 visits $ 251 $2,008 $6,478 Total $99,733 The total projected cost is $99,733 (not -to- exceed) to complete the aforementioned scope of work. The payment tenns are net 30 -days and progress invoices will be submitted on a monthly basis. These costs do not include CCTV, printing or mailing associated costs and the time -and- materials portion of the work will be based on EEC's 2009 Fee Schedule (attached). EEC looks forward to this opportunity to continue to assist the Costa Mesa Sanitary District in the management and operation of your FOG Control Program and will be available to start immediately upon issuance of a purchase order. If you have any questions regarding this proposal, please call Jim Kolk or Stan Steinbach at (714) 667 -2300. Sincerely, Environmental Engineering and Contracting, Inc. t-�t Jim Kolk Project Engineer I Attachments: FSE inspection Detail, July /2009 to June /2010 Environmental Engineering and Contracting, Inc., 2009 Fee Schedule EEC 5 • • • FSE Inspection Detail July /2009 - June /2010 Costa Mesa Sanitary District Inspection Type Current FSE QTY 'Projected FSE QTY Relationship to Hot Spots GRE Type Inspection Frequency Sub -Total BMP /GRE Inspections 22 22 HS Related Interceptor Quarterly 88 BMP /GRE Inspections 10 10 HS Related Tra Quarterl 40 BMP /GRE Inspections 21 21 Non -HS Related Trap Semi - Annuall 42 Total GRE/BMP Inspections 170 GRE Inspections 6 5 HS Related Shared GRE Quarterly 20 GRE Inspections 1 2 Non -HS Related Shared GRE Semi - Annuall 4 GRE Inspections 54 54 Non -HS Related Interceptor Annually 54 Total GRE Inspections 78 BMP Inspections 69 67 HS Related None Annually 67 BMP Inspections 165 165 Non -HS Related None Bi- Annually 83 BMP Inspections 12 15 HS Related Shared GRE Annually OCHCA 0 BMP Inspections 13 15 Non -HS Related Shared GRE Annuall OCHCA 0 373 Total BMP Inspections 150 Permitting Inspections - 15 NA NA One Time for New FSEs (Based on an estimation of approximately 5% of the total FSEs.in the Program ) 15 Total Permitting Inspections 15 Compliance Inspections - 75 NA NA Based on an estimation of approximately 20% non - compliance rate of total inspections performed 75 Total Compliance Inspections 75 Notes: Quantity includes an estimation of changes to current FSEs in the program • ' ENGINEERING & CONTRACTING, INC. 501 Parkcenter Drive, Santa Ana, CA 92705 Phone (714) 667 -2300 Fax (714) 667 -2310 2009 Fee Schedule Prior to the commencement of services provided by EEC a Professional Service Agreement, Contract, Purchase Order, or Commitment Letter must be executed by both parties engaged. PERSONNELCHARGES The charge for all time required for the performance of the Scope of Work, including office, field and travel time, will be billed at the hourly rate according to the labor classifications set forth below: Travel Field vehicles used on project assignments will be charged at $50 per day. The mileage charge will be billed by the current rate established by the Internal Revenue Service plus mark up. Per Diem is billed at a unit cost of $40 per day. Lodging and Per Diem is billed at $175 per day. Labor Classification Hourly Rate Staff Engineer /Geologist/Scientist $90 Field Equipment Sr Staff Engineer /Geologist/Scientist $100 Field Equipment is billed at standard unit costs. Rate Project Engineer /Geologist/Scientist - 1 $115 schedules are available upon request. Project Engineer /Geologist/Scientist - II $125 Sr Project Engineer /Geologist/Scientist - 1 $145 Sr Project Engineer /Geologist/Scientist - 11 $170 Subcontractors and Reimbursables Principal Engineer /Geologist $180 The costs of subcontractors, materials, equipment Principal $195 rental and costs incurred will be charged at cost plus • Project Assistant $70 15 %. Technician $80 Drafter $85 Sr Technician $90 Other Project Charges Compliance Inspector $90 The cost of additional report reproduction and GIS Analyst $90 special project accounting will be billed as GIS, IT Supervisor $115 appropriate. Plotting plans are charged by size, Construction Technician $65 black and white or color, and by the number of Construction Field Supervisor $85 copies supplied. Construction Manager $85 Sr Construction Manager $115 Shipping and Postage Emergency response and client requested work during Shipping charges include couriers and the postage non - standard business hours will be charged at a rate necessary will be charged at cost plus markup. of 1.25 times the standard hourly rate. When EEC Staff appear as expert witnesses at court Interest Charges trials, mediation, arbitration hearings and depositions, Interest on late payments will be charged at the rate their time will be charged at 2.0 times the standard rate. of 1.5% per month. All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate. This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The now schedule will apply to existing and new assignments. • v • AGREEMENT FOR COSTA MESA SANITARY DISTRICT INFORMATION TECHNOLOGY SYSTEM MAINTENANCE THIS AGREEMENT is made and effective as of July 1, 2009, between the Costa Mesa Sanitary District, a sanitary district ( "District ") and Technology Resource Center, a California Corporation, ( "Consultant "). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. . TERM This Agreement shall commence on July 1, 2009, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and set forth as follows: a. Consultant shall integrate and maintain all DISTRICT new and existing hardware and software systems identified as follows: i. Current Dell or follow -on Tower systems and software; ii. Current Toshiba and Dell or follow -on notebook systems and software; iii. Current Standard or follow -on servers and software; iv. Current Sony tape drive or follow -on back -up systems and software; v. Internet Protocol switch network monitoring software; vi. Current or follow -on rack and mounted hardware subsystems including Cisco - equivalent switch, power distribution switch, AP, C Smart UPS, modems and patch cables; vii. Current HP Laserjet 1012 and 3050 printer models or follow - on printers; viii. Current Xerox Phaser 8560 and 8400 network or follow -on printers; ix. Axis network or follow -on camera, cabling and software; x. Current and new peripherals including but not limited to external drives, scanners, monitors, keyboards, mice, replicators and associated computer hardware and supporting software and backup tape drives; xi. Uninterruptible Power Supplies (UPS); xii. Antivirus software; xiii. Internet Access; xiv. Firewall and VPN;, xv. Software License status for DISTRICT renewals as appropriate; 1 b. Performance Requirements — Consultant shall be available up to twice monthly for routine hardware and software maintenance for an average of four hours of support services per maintenance visit at a fixed standard rate specified in paragraph 5, PAYMENT. Consultant shall provide the professional services described as follows: i. Consultant shall maintain the DISTRICT'S Information Technology system at full operational capability (FOC), defined as full station functionality for all twelve DISTRICT work stations, including servers, modems, network access, printer access, and backup systems; ii. Consultant shall maintain all DISTRICT software for all DISTRICT Information Technology systems located at the DISTRICT Headquarters including but not limited to: 1. Windows operating system; 2. Server operating system; 3. Synchronization software; 4. MS Office software; 5. Springbrook accounting and permitting software; 6. Antivirus software; 7. Adobe Acrobat software; 8. Microsoft Outlook e-mail software; 9. Networking and network monitoring software; and 10. Internet access software. iii. Consultant shall recommend cost - effective replacement and upgrade hardware and software to meet District needs throughout the performance period, with emphasis during the last quarter of the performance of this agreement to replace equipment nearing the end of its useful life. Consultant shall complete the tasks according to the schedule in paragraph 5, PAYMENT. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his /her /its ability, experience, and talent perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. DISTRICT MANAGEMENT District's Assistant Manager shall represent District in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or 2 AF A change the compensation due to Consultant. The District Manager shall be authorized to act on District's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change. Consultant's compensation, subject to Section 5 hereof. 5. PAYMENT (a) The District agrees to pay Consultant upon completion of tasks, District acceptance of effort and receipt of Consultant's invoice for this one -year service. This amount shall not exceed Ten Thousand Eight Hundred and Seventy Five dollars ($10,875.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. This amount is based on the rate of $125.00 /hour for a planned monthly maintenance not to exceed an average of 7.25 hours per month over a period of 12 months for a total of 87 hours. It is anticipated Consultant shall provide monthly service of 3.625 hours service per service visit scheduled to occur on the first and third Tuesday of every month, allowing adjustment in the schedule to account for holidays and special circumstances. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the District Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by .District Manager and Consultant at the time District's written authorization is given to Consultant for the performance of said services. The District Manager may approve additional work not to' exceed the greater of fifteen - thousand dollars ($15,000.00) or ten percent (10 %) of the total contract sum. Any additional work in excess of this amount shall be approved by the Board of Directors. (c) Consultant will submit invoices for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non - disputed fees. If the District disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the District shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the District pursuant to Section 5. 3 7. DEFAULT OF CONSULTANT • (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, District shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the District Manager or his /her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he /she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS 9 (a) Consultant shall maintain complete and accurate records with respect to documenting and maintaining the upgrades and process for District equipment and software and software licenses to post and remove additional downloads in the digital "Administration Instructional Tutorial" manual. the CMSD Network Manual and other such information required by District that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of District or its designees at reasonable times to such books and records; shall give District the right to examine and audit said books and. records; shall permit District to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination or suspension of this Agreement all management information system documentation and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the District and may be used, reused or otherwise disposed of by the District without the permission of the Consultant. With respect to computer files, Consultant.shall make available to the District, at the Consultant's office and upon reasonable written request by the District, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 4 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless District and any and all of its officials, employees and agents ( "Indemnified Parties ") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under.this Agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless District, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, loses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or.by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subconsultants of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section.from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of District to monitor compliance with these requirements imposes no additional obligations on District and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend District as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement or this section. 10. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit A (certificate of insurance) attached to and part of this Agreement. 11. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the District a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither District nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the District. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against District, or bind District in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for District. District shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant shall indemnify, defend and hold District harmless from any claim by consultant's employees to seek benefits. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of . State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 13. UNDUE INFLUENCE .J Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Costa Mesa Sanitary District in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of the Costa Mesa Sanitary District will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the District to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of District, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his /her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub - agreement, or the proceed thereof, for work to be performed in connection with the Project performed under this Agreement. 15. RELEASE OF INFORMATION / CONFLICTS OF INTEREST 11 (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without District's prior written authorization. Consultant, its officers, employees, agents or subconsultants, shall not without written authorization from the District Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories,. or other information concerning the work performed under this Agreement or relating to any project or property located within the District. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives District notice of such court order or subpoena. (b) Consultant shall promptly notify District should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the District. District retains the right, but has no obligation, to represent Consultant and /or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with District and to provide the opportunity to review any response to discovery requests provided by Consultant. However, District's right to review any such response does not imply or mean the right by District to control, direct, or rewrite said response. 16. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by, a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To District: Costa Mesa Sanitary District 628 West 19th St Costa Mesa, CA 92627 Attn: District Clerk To Consultant: Technology Resource Center 2101 E. 4t Street Santa Ana, CA 92705 ATTN: Mark Serres 17. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant, its officers, employees, agents or subconsultants shall perform the services described in this Agreement. Consultant its officers employees, agents or subconsultants may use assistants, under its direct supervision, to perform some of the services under this Agreement. Consultant shall provide District fourteen (14) day's notice prior to the departure of Mark Serres from Consultant's employ. Should he /she leave Consultant's employ, the District shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and the Consultant. 18. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW The District and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior or federal district court with jurisdiction over the Costa Mesa Sanitary District. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. WORK SCHEDULED/ TIME OF COMPLETION Consultant agrees to complete all tasks by June 30, 2010 unless the District authorizes a mutually agreed upon extension to complete existing or added tasks. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL 0 Consultant is bound to perform the services specified in Section 2. 0 • 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he /she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 24. INTERPRETATION In the event of conflict or inconsistency between this Agreement and any other document, including any proposal or Exhibit hereto, this Agreement shall control unless a contrary intent is clearly stated. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. APPROVED AS TO FORM: ALAN BURNS LEGAL COUNSEL 0 By. COSTA MESA SANITARY DISTRICT as CONSULTANT Title: 9 President Secretary Santa -Ana ever To' od-cP'rotection - gency • Executive Director Donald J. Martinson Members City of Anaheim City of Buena Park City of Cypress City of Fountain Valley City of Fullerton City of Garden Grove City of Huntington Beach City of Irvine City of Newport Beach City of Orange City of Placentia City of Santa Ana City of Seal Beach City of Stanton City of Tustin City of Westminster City of Yorba Linda County of Orange Costa Mesa Sanitary District 0 C Sanitation District 0 C Flood Control District Water District Mailing Address P.O. Box 4048 Santa Ana, CA 92702.4048 Phone (714) 834 -5142 Fax: (714) 834 -4572 Location 300 N. Flower, Room 720 Santa Ana CA 92702 -5000 • SARFPA Executive Committee Meeting Agenda Date /Time: Thursday, May 28, 2009 4:00 p.m Location: Orange County Water District 18700 Ward Street Fountain Valley, CA 1. Call to Order 2. Financial Statements June 30, 2007 and 2006 RECEIVED MAY 2 62009 COSTA MESA SANITARY DISTRICT 3. Approval of payment for preparation of financial statements in the amount of $1,700 to Sylvester & Kasten CPA's as previously authorized by the Board 4. Status of construction on Reach 9 of the Santa Ana River Project 5. Status of the Santa Ana River Interceptor Sewer Relocation Project 6. Prado Dam Field Trip — July 17, 2009 7. Status of the proposed 57 Freeway Project in Santa Ana River Right -of -Way 8. Public and representative comments 9. Adjournment Page 1 of 1 Santa -Ana Wver Flood q'rotection _Agency Aft,litiv Director Executive Committee Meeting Minutes ald J. Martinson Members City of Anaheim City of Buena Park City of Cypress City of Fountain Valley City of Fullerton City of Garden Grove City of Huntington Beach City of Irvine City of Newport Beach City of Orange City of Placentia City of Santa Ana City of Seal Beach City of Stanton City of Tustin City of Westminster City of Yorba Linda County of Orange Costa Mesa Sanitary District 0 C Sanitation District 0 C Flood Control District 0 C Water District Mailing Address Ana, Ana, CA 92702 -4048 Phone (714) 834-5142 Fax: (714) 834 -4572 Location 300 N. Flower, Room 720 Santa Ana CA 92702 -5000 Thursday, May 28, 2009 at 4:00 p.m. Orange County Water District 18700 Ward Street Fountain Valley, CA Attendees: Art Perry, Costa Mesa Sanitary District Jim Wahner' Orange County Jan Debay, Orange County Water District Lance Natsuhara, County of Orange Mark Vukojevic, City of Anaheim Phil Anthony, Orange County Water District Nadeem Majaj, County of Orange Jan Horton, City of Yorba Linda Herb Nakasone, County of Orange John Collins, City of Fountain Valley Don Martinson, SARFPA 1. Call to Order RECEIN ED JUN 1 12009 COSTA MESA SANITARYDISTRICT Meeting was called to order by Chairman Wahner at 4:00 pm. Mr. Mark Vukojevic was introduced as the newly appointed alternate member for the City of Anaheim. 2. Financial Statements June 30, 2007 and 2006 Don Martinson explained that the preparation of the financial statements (Audit) is a requirement in the Joint Powers Agreement for the Authority. The audit was performed by Sylvester & Kasten, CPAs in accordance with their proposal approved by the Executive Committee on September 25, 2008. By motion of Jan Debay, seconded by Art Perry and unanimously carried the audit for years ending June 30, 2007 and 2006 were ordered received and filed. 3. Approval of Payment for Preparation of Financial Statements in the amount of $1,700 to Sylvester & Kasten By motion of Herb Nakasone, seconded by John Collins and unanimously carried the invoice from Sylvester & Kasten in the amount of $1,700 was approved. 4. Status of Construction on Reach 9 of the Santa Ana River Project A handout was provided that shows the various elements for bank protection along Reach 9 of the Santa Ana River Project and the various sources of funding for construction that collectively add up to over $93 million for the Page 1 of 2 Santa -Ana Wver Tfi)od- q"rotection . Agency coming Fiscal Year. The construction of the Bank Protection project is anticipated to be completed within approximately 1 1/2 years. 5. Status of the Santa Ana River Sewer Relocation Project A handout was provided that shows the timeline for the various phases of the design and construction for the project. The critical element at this time is the EIS /EIR certification process. It is estimated that construction can be started in April 2010 and completed in March 2012. 6. Prado Dam Field Trip — July 17, 2009 A handout was provided for a proposed Prado Dam Field Trip to be conducted on Friday, July 17, 2009. The trip would start at the OCWD offices. County vans will be provided to transport the participants to Prado Dam to view the completed dam embankment and outlet works. Lunch will be provided at the Green River Golf Club. We will travel back to the OCWD office in the afternoon. All members are invited to attend along with their guests. A sign - up sheet will be provided in June in order to firm up the number of participants that wish to attend. An announcement is included with these minutes. 7. Status of the Proposed 57 Freeway Project in Santa Ana River Right- of-Way Don Martinson reported that he has been in contact with staff at OCTA regarding the project and they advised that they are moving forward with the study of various alternatives for the project. 8. Public and Representative Comments Chairman Wahner commented on the excellent work that Mary Wardle and County staff does in the preparation of handouts, graphics regarding projects, plaques, resolutions, and many other outstanding artistic memorabilia that she creates. Her work is appreciated by all of us and it was concluded that a letter should be given to Mary from SARFPA that expresses our appreciation for her very informative and beautiful work. 9. Adjournment Meeting was adjourned at 4:25 pm. Enclosures: Prado Dam Field Trip SARI line Info 2009 Appropriations • Page 2 of 2 Prado Dam Field Trip July 17, 2009 ❖ 9:15 a.m. Depart from Orange County Water District travel to Prado Dam via Santa Ana River and SR91 Freeway ❖ 10:00 a.m. Arrive at the Prado Dam Visitor's Center 10:30 a.m. Tour of Prado Dam Embankment and Outlet Works ❖ 12:00 p.m. Travel to Green River Golf Course ❖ 12:30 p.m. Lunch at Green River Golf Club ❖ 1:30 p.m. Travel back to Orange County Water District ❖ 2:30 p.m. Arrive at Orange County Water District 0 0 Santa Ana River Interceptor (SARI) Line • SARI Line Relocation Embankment Protection TIMELINE • Begin Preliminary Design - Feb 2009 • EIS/EIR Certification - June 2009 • Begin Final Design - July 2009 • End Design - Feb 2090 • Begin Construction - April 2010 • End Construction -- Mar 2012 BUDGET SARI Line y,, Reach 9 - Phase lI Realignment Phases A & B 1 Existing SARI SARI Line Yorba Linda Bank Protection •••� "'�••��`' Sewer Relocation TIMELINE • Begin Preliminary Design - Feb 2009 • EIS/EIR Certification - June 2009 • Begin Final Design - July 2009 • End Design - Feb 2090 • Begin Construction - April 2010 • End Construction -- Mar 2012 BUDGET Jij ro!' di P, �c nh 1rjr f�� /�! 1 /l�ijrj f rrj Pr�j �;t r R I v PRA- .,ate ;k`' ,w tgE' apr 7f�ir R �►w Rfj tsers Dr a yy � 9rusn Canyon Or Cat dg M Feath►eri Regional eg tonal t LEGEND � Park ' REACH 9- !; EMBANKMENT IQL PROTECTION % FY 2009 NEEDED CONSTRUCTION STARTS n AMERICAN RECOVEW & REINVESTMENT ACT 2009 2009 APPROPRIATIONS: $14 Million ❑ $26.5 million for Reach 9 and mitigation J Completes construction of Prado Dam J Completes Reach 9 -Bank Protection along State Route 91 Embankment and Outlet Works in Orange County J Capable of releasing up to 30,000 cubic J Protects residences and freeway from higher Prado Dam feet per second releases ❑ President's Budget for 2010: $52.193 million • • C7 • 0 Mobile Home Park Dike rypicaf Section • 2 � - Az_ 6 TO: FROM: DATE: RE: MEMORANDUM CSDA Members Arlene Schafer, CSDA President Neil McCormick, CSDA Executive Director May 21, 2009 CSDA Membership Dues Freeze U(CUJU MAY 2 6 tog COSTA MESA SAI ,,6,,4 rL'm'! The CSDA Board of Directors is pleased to announce there will be no increase in CSDA membership dues for 2010. Increases in previous years have included a cost of living adjustment. However, in light of current economic conditions, the CSDA Board felt strongly that implementing a dues freeze now would be a welcome cost savings to our members and would 0 help them in budgeting for the coming year. CSDA knows that many of our member districts are being adversely affected by the downturn in economy, so we are working harder than ever to protect your local revenues from any State shifts or borrowing. As the only association representing all special districts in California, our collective voice is dependant on our strong membership. That is why your continued support is so very important and deeply appreciated. For your reference we have enclosed a copy of the 2010 membership dues schedule. If you have any questions regarding your district's membership, please contact our Membership Department at 916.442.7887 or email Membership Director Cathrine Lemaire at cathrinel @csda.net. CSDA THANKS YOU FOR YOUR CONTINUED SUPPORT! California Special Districts Association 1112 I Street, Suite 200 A proud California Special Districts Alliance pailner Sacramento, CA 95814 Special Disirwf Risk Marnaflemeot Authonte CSDA Finance Corporation toll -free: 877.924.CSDA (2732) 11121 Street, Suite 300 11121 Streai, Suite 200 t: 916.442.7887 Sacramentu, CA 05814 Sacramenro, CA 958114 f: 916.442.7889 free. 800 537.779Q toll -free 877.924.CSDA 12732; www.csda.net ( 916.2314111 r 916442788g California Special Districts Association o ®ao CSDA Annual Membership Dues No Increases for 2010 Independent District's Operating Budget 2009 -2010 Dues $0- 150,000 $490.00 $150,001- 200,000 $550.00 $200,001 - 250,000 $597.00 $250,001- 300,000 $644.00 $300,001- 350,000 $763.00 $350,001 - 425,000 $831.00 $425,001- 500,000 $931.00 $500,001 - 625,000 $1,023.00 $625,001 - 750,000 $1,097.00 $750,000- 1,000,000 $1,573.00 $1,000,001- 1,250,000 $2,022.00 $1,250,001 - 1,500,000 $2,451.00 $1,500,001- 1,750,000 $2,869.00 $1,750,001- 2,000,000 $3,325.00 $2,000,001 - 5,000,000 $3,799.00 $5,000,001 and over $4,088.00 Associate Members" $776.00 "Associate Members include dependent districts, JPA's, and other city or county agencies. Note: Annual dues renewal billing will take place in November as CSDA is on a calendar fiscal year. r� u • • Special D liict Risk Management AWhority Maximizing Prolectlon Minimizing Risk. June 10, 2009 1112 1 Slreet, Suite 300 Sacramento, California 95814 -2865 T 916.231.4141 F 91.6.231.4111 Toll -free 800.537.7790 vvv,,w.sdnna.org RECEIVED Ms. Joan Revak 'JUN 15 2009 Board Secretary/Program Manager /Clerk of District COSTA'._'. .,. . Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, CA 92627 -2716 "Appreciation is a wonderful thing. It makes what is excellent in others belong to us as well" --- Voltaire Dear Ms. Revak We want to express our sincere appreciation to you and all of our members for your efforts that have helped our programs reflect the standard of excellence of our members. Our continued commitment to our members is to provide maximum coverage protection and an unequaled risk management program at the lowest possible cost. The Board of Directors is pleased to announce a 15% rate discount for the 2009 -2010 program year in both property /liability and workers' compensation programs. The 15% rate discount applies for coverages within the property /liability package program. Again this year additional credits have been applied for the 1% CSDA administration fee eliminated by the adoption of the 6th Amended JPA and $150 if your agency used MemberPlus Online TM to complete your 2009 -10 Renewal Questionnaire. Enclosed is Costa Mesa Sanitary District's 2009 -2010 package program invoice which includes total contributions for property /liability and other optional coverages selected by your agency. It is important to note the contribution amount could vary from the approved rate discount depending on the individual member's changes in exposures and reported values. The current coverage limit selected by your agency is indicated on the invoice. Optional higher limits for excess coverage layers will be offered again this year. Coverage limit options are $2.5 million, $5 million or $10 million. An additional way your agency can minimize premium costs is to reconsider whether the higher limits are necessary. These limits apply to general liability, auto liability, and errors and omissions coverages. Please indicate any change in coverage limits desired on the lower portion of the invoice and enclose a check made payable to SDRMA for the corresponding amount. To ensure accurate and timely processing of your coverages, please return the blue copy of the invoice and your payment by July 24. 2009 to the address listed at the bottom of the invoice. Late payments received after August 23, 2009 will accrue interest. Certificates of coverage including additional insured certificates and vehicle ID cards for the new program year will be available for downloading and printing from our MemberPlus Online" service center at www.sdrma.orp, beginning July 1, 2009. Your agency's complete coverage binder, including policy documents will also be available beginning August 1. To access our MemberPlus Online TIM service center, visit our website at www.sdrma.orp, and click on Member Login. SDRMA's program also offers comprehensive coverage with great rates for workers' compensation, medical benefits and ancillary coverages including dental and vision. Please do not hesitate to contact Ellen Mirabal Doughty at 800.537.7790 or by e -mail at edoughty ®sdrma.org if you would like information about other SDRMA programs or if you have any questions about your current coverages. Joan, thank you for your continued participation in SDRMA's property and liability package program. On behalf of the Board of Directors and our entire risk management team we look forward to working together with Costa Mesa Sanitary District in the 2009 -2010 program year. Sincerely, Special District Risk Management Authority (J es W. Towns, ARM Chief Executive Officer Enclosures: 2009 -2010 SDRMA Property Liability Package Program Invoice, 2008 -2009 Credit Incentive Program (CIP) Points Earned and 2008 -2009 CIP Criteria An alliance committed to serving Califomia Special Districts A=sociation CSDA Finance Corporation Caiifornia's indr pendent special di<- trlcts 1112 1 Street, Suite 200 1112 1 Stie(t, Suite 200 ws,nl,.alisp2cialdishi� ts.com Sacramento, California 95814 - 286.`, Sacran:entq Caruornia 95814 -2865 Toll -free 877 924 CSDA (2732) roll flee 877.924.CSDA (2732) Fax 916,442.7889 Fax 916.442.7889 Property and Liability Program Renewal Invoice Program Year 2009 -2010 Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, CA 92627 -2716 Program Package: Property Coverage for reported values (including contents): $5,685,000 Mobile / Floater Coverage for reported value of $0 Auto Uability Coverage for 4 reported vehicle(s) General Uability Activities: Garbage, Sewer, Solid Waste Management Coverage: 0 third party certificate(s) Items included in the Program Package at no additional cost Boiler & Machinery, Employee Blanket Bond, Errors & Omissions Gross Package Contribution CIP Refunds CSDA Admin Fee Credit MemberPlus Online RQ Bonus Other Discounts Net Package Contribution 15% Rate Discount Other Charges / Credits Auto Comp / Collision Coverage for 4 reported vehicle(s) Trailers Coverage for reported value of $110,162 Other Coverages / Charges Coverage for: Endorsement for Crime Coverage, Inverse Condemnation Net Other Charges / Credits Total Renewal Contribution Total due for 2009 -2010 with $2.5M limits for GIL, AIL, and E&O is: or X Total due for 2OD9 -2010 with $5.OM limits for GIL, A/L, and E&O is: or Total due for 2009 -2010 with $10.OM limits for G/L, AIL, and E &O is: SDRMA June 9, 2009 $10,955.08 $0.00 $3,936.24 $55,212.70 $70,104.02 - $8,778.04 - $503.32 - $150.00 - $2,226.95 $58,445.71 - $8,766.86 $3,535.70 $1,388.04 $500.00 $5,423.74 $55,102.60 $63,275.57 $67,095.29 The amount you select above is due to SDRMA no later than July 24, 2009. Invoices are due and payable in full upon receipt. If not paid in full within 30 days from invoice due date, a late charge of one percent (1 %) per month, twelve percent (12%) per annum, will be assessed on all sums past due. Imposition of this charge does not extend the due date for payment. Special District Risk Management Authority Member Focused 11121 Street Suite 300, Sacramento, California 95814 -2865 Tel 916.231.4141 Fax 916.231.4111 Toll-Free 800.537.7790 - cei- -- • AN6. Property /Liability Credit Incentive Program SDRMA Costa Mesa Sanitary District CIP Points Earned as of: March 31, 2009 The Credit Incentive Program (CIP) is designed to encourage our Members to take a proactive approach to loss prevention administration, training and safety /risk management. In an effort to assist our Members in achieving the lowest premiums possible, we performed a review of the documents submitted to date for the CIP program year 2008 -09. These credits have been applied toward the enclosed invoice for the 2009 -10 program year. The following credits have been documented: OW,011t eritA Descnptton* Maximurri Available; CIPs' *ned . to -Date Personnel policies including hiring and termination procedures 2 2 2007 -08 Financial Audit and Presentation at Public Meeting 2 2 SDRMA Education /Claims Workshop — Attendance by Staff 2 2 CSDA sponsored training program — Attendance by Staff 1 1 Attending Approved Legal Seminar — Employment Practices 1 0 Administration Track 4 points maximum 4 SDRMA Education /Claims Workshop - Attendance by Governing Body 2 2 Written Governing Body Procedure Manual Including Ethics 2 0 Brown Act Training by Governing Body 2 2 CSDA sponsored training program — Attendance by Governing Body 2 2 Governance Track 4 Points Maximum 4 Participation in SDRMA's on -line safety training - PreventionLink 3 3 Additional Staff Participation in PreventionLink 2 0 Utilization of SDRMA's Video Safety Library 2 0 Participation in SDRMA's on -line Motor Vehicle training - FleetSMART 3 0 Safety and Risk Management Track 7 Points Maximum 3 Total Credit Points (Maximum Credit 15 %) ** 15 11 Longevity Bonus — 5 Continuous Years (1 point) 1 1 Longevity Bonus — 10 Continuous Years (1 point) 1 1 Claims Bonus — No Paid Claims During Year * ** 2 2 *For detailed information, please see the 2008 -09 Property /Liability CIP criteria. If you have any questions, please contact Dennis Timoney at 800.537.7790. • * *Maximum available points for the 2008 -09 Credit Incentive Program is 15. However, a member may choose from several options in order to achieve the total maximum of 15 CIP points. In addition, Bonus Points are available for Member Program Longevity and Claim Reporting. *' *Agency must earn a minimum of 10 CIPs to qualify for the claims bonus. A%hl Credit Incentive Program SDRMA Property /Liability 2008 -2009 Credit Incentive Program Special District Risk Management Authority (SDRMA) is committed to establishing a strategic partnership with our members to provide maximum protection, help control losses and positively impact the overall cost of property and liability and workers' compensation coverage through the Credit Incentive Program. Credit incentives of up to 15 points (excluding bonus points) can be earned based on an Agency's participation in meeting the following program guidelines. One CIP point is equal to a 1% discount on the Agency's Property /Liability Auto and General Liability net premiums. Within each track, participating members may choose among various options to reach the maximum points allowable within that track. Please note the maximum total a member can receive is 15 points (excluding bonus points), and points earned after March 31, 2009 will be applied to the 2009 -10 program year. Options allowing a member to earn points for both Property /Liability and Workers' Compensation are designated with (Credit will be applied to Both Programs). Points are currently awarded as follows: ADMINISTRATION TRACK (4 POINTS MAXIMUM) 2- points For developing, adopting and following written personnel policies or an employee handbook, which include hiring, handling harassment and discrimination complaints, Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA) accommodations and disciplinary and termination procedures. NOTE: the foregoing policies or employee handbook must be reviewed by Agency counsel and ratified by Board action at least once every two years. (Documentation Required - The minutes recording the governing body action and the attorney certification must be submitted to SDRMA for credit this year) (Credit will be applied to Both Programs) 2- points For completing a financial audit for the 2007 -2008 fiscal year and presentation of the audit and r the auditor's findings and recommendations at a public board meeting. (Documentation Required — A copy of the letter of findings & recommendations, or confirmation from the auditor that there were no findings, along with the governing body minutes where the audit was presented must be submitted to SDRMA for credit) 2- points For each full -day attendance by the Agency's safety officer, designated individual, or employee(s) at an SDRMA Education /Claims Workshop(s) during the program year (Each attendee earns 1 point per workshop. Maximum 2- points). (No Documentation Required - Will be confirmed by SDRMA workshop attendance sheet) (Credit will be applied to Both Programs) 1 -point For each attendance by the Agency's Executive staff in a California Special Districts Association (CSDA) sponsored training program, such as CSDA annual conference workshops (SDRMA approved), CSDA Governance Academy and /or Special District Leadership Foundation (Maximum 1- point). (No Documentation Required - Will be confirmed by CSDA training attendance sheet) (Credit will be applied to Both Programs) 1 -point For attending an approved Legal Seminar relating to Employment Practices and Human Resource issues. Member must receive approval from the SDRMA Claims/Loss Prevention Manager to receive credit. (Documentation Required — Course syllabus and certificate of completion must be submitted to SDRMA for credit) Special District Risk Management Authority Page 1:3 Toll -Free 800.537.7790 Fax 916.231.4111 www.sdrma.org �J Credit Incentive Program SDRMA GOVERNANCE TRACK — GOVERNING BODY RELATED (4 POINTS MAXIMUM) 2- points For each f lu I -dav attendance by a member of the Agency's governing body at an SDRMA Education /Claims Workshop(s) during the program year (Each attendee earns 1 point per workshop. Maximum 2- points). (No Documentation Required- Will be confirmed by SDRMA workshop attendance sheet) (Credit will be applied to Both Programs) 2- points For developing, adopting and following a written Board policy and procedure manual, including bylaws, board conduct and an ethics section. NOTE: the foregoing policy or procedure manual must be reviewed by Agency counsel and ratified by Board action at least once every four years. (Documentation Required - The minutes recording the governing body action must be submitted to SDRMA for credit this year) (Credit will be applied to Both Programs) 2- points For attendance by a member of the Agency's governing body at an Understanding the Brown Act seminar, or completion of SDRMA's Brown Act E- training. (Documentation Required - Certificate of completion must be submitted to SDRMA for credit) 2- points For full- session attendance by a member of the Agency's governing body in a California Special Districts Association (CSDA) sponsored training program, such as CSDA annual conference workshops (SDRMA approved), Board Leadership Training, CSDA Governance Academy and /or Special District Leadership Foundation (One point per board member, maximum 2- points). (No Documentation Required - Will be confirmed by CSDA training attendance sheet) (Credit will be applied to Both Programs) SAFETY AND RISK MANAGEMENT TRACK (7 POINTS MAXIMUM) 3- points For staff participation in SDRMA's on -line safety training program - Prevention Link, NOTE: 25% of member employees (FT, PT and volunteer firefighters) must each successfully complete a minirnuni of four individual e- training modules by March 31, 2009 (Maximum 3- points). 2- points If 30% of member employees (FT, PT and volunteer firefighters) successfully complete a minimum of six individual e- training modules by March 31, 2009, then the member will receive an additional 2 points. (No Documentation Required - Will be confirmed by SDRMA) (Credit will be applied to Both Programs) 2- points For utilizing SDRMA's Video Safety Library, NOTE: 25% of member employees must review a minimum of one (1) videotape during the quarter, in order to earn 1 point for that quarter (Maximum 2- points). (Documentation Required - Include employee sign in sheet when returning video tapes to SDRMA) (Credit will be applied to Both Programs) 3- points For staff participation in SDRMA's on -line Prevention Link FleetSMART Motor Vehicle Safety Program. NOTE: 25% of member employees driving company vehicles (FT, PT and volunteer firefighters) must each successfully complete a minimum of four individual driver training modules by March 31, 2009. (No Documentation Required - Will be confirmed by SDRMA) (Credit will be applied to Both Programs) Special District Risk Management Authority Page 2:3 Toll -Free 800.537.7790 Fax 916.231.4111 www.sdrma.org Credit Incentive Program S®RMA • A total of 15- points can be earned for participation in the Property/Liability Credit Incentive Program (CIP). The following bonus points are in addition to the 15 point limit: LONGEVITY BONUS 1 -point For an agency remaining in the program for 5 continuous years - 1 point or 2- points For an agency remaining in the program for 10 continuous years - 1 point (this can be added to the 5 continuous years bonus point) CLAIMS BONUS 2- points For an agency riot having any "paid" claims during the CIP program year. (Agency must earn a minimum of 10 CIPS to qualify for the claims bonus). For questions regarding point credits or the Credit Incentive Program, please call SDRMA Chief Risk Officer Dennis Timoney or Claims Assistant Wendy Tucker. Dennis Timoney Wendy Tucker Chief Risk Officer Member Services Representative Special District Risk Management Authority Special District Risk Management Authority 1112 "1" Street, Suite 300 1112 "1" Street, Suite 300 Sacramento, California 95814 Sacramento, California 95814 Toll -free: 800.537.7790 Toll-free: 800.537.7790 Direct: 916.231.4141 Direct: 916.231.4141 Fax: 916.231.4111 Fax: 916.231.4111 Email: dtimoneyOsdrma.org Email: wtucker@sdrma.org Also, please be sure to visit our website at www.sdrma.org. click on MemberPlus Services and then click on PreventionLink Information to take a demonstration tour of several of our Online Certified Safety Training Program Courses, which is a sample of courses available for all members and offers: • Over 130 member safety- training courses in English and Spanish • Courses that meet State and Federal government regulations for required contact hours for certified water and wastewater operators • A Program endorsed by the National Fire Protection Association (NFPA) • Courses that are recognized and accepted by the California Water Environmental Association (CWEA) and the California Department of Health Services (DHS) • Special District Risk Management Authority Page 3:3 Toll -Free 800.537.7790 Fax 916.231.4111 www.sdrma.org