Agenda Packets - Board - 2010-11-18`0
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v
Costa Mesa anitar istrict
... an Independent Special District
Robert O ®ten
Vice President
James Ferryman
Director
Arlene Schafer
President
Gary Monahan
Secretary
Arthur Perry
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled -to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19th Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext. 223.
In Compliance with ADA: Contact Joan Revak, (949) 645 - 8400, 48 hours prior to meeting if assistance is.
needed (28 CFR 35.102.35.104 ADA Title II).
Regullar, Meeting.- Thursday, November 180 2®1®
RECOMMENDED
ACTION
CALL TO ORDER — 5:30 pe M. — 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Thomas Fauth
IV. ROLL CALL (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such
determination shall be the permission required by law.)
V. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on/memorialized by the latest document submitted as a late communication.
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Protecting our community's health by providing solid waste and sewer collection sem*:es.
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AGENDA
November 1.8, 2010
Page 2
RECOMMENDED
® ACTION
VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered
to be routine and will be enacted in one motion in the form listed below. There will be
no separate discussion on these items prior to the time the Board votes on the motion,
unless members of the Board request specific items to be removed from the Consent
Calendar for discussion, in which event the item will be removed from the Consent
Calendar and considered in its normal sequence on the agenda.
Reports
A. Minute Approval
1. Sewer System Committee Meeting —October 18, 2010
2. Recycling Committee Meeting —October 25, 2010
3. Regular Board of Directors Meeting — October 26, 2010
B. Operations Manager's Reports
1. CMSD Occurrences FY 2000 -2010
2. Refunds
Accept Report
No Refunds
3. Occupancy Report and payment to Costa Mesa Disposal —October 2010 Approve
4. Waste Diversion Report— October 2010 Receive & File
5. Contract Payment to CR Transfer for Recycling Services & Disposal
for October 2010
6. Ordinance Enforcement Officer's Report
C. Engineer's Reports
1. Project Status Report
D. Financial Reports
1. Adoption of Warrant Resolution No. CMSD 2011 -5 Ratifying Payment
for the Month of October 2010 in the amount of $901 ,790.02
2. Directors' Compensation and Reimbursement of Expenses for the
Month of October 2010
E. Treasurer's Reports
1. Investment Report as of October 31, 2010
------------------------------------- - - - - -- -END OF CONSENT CALENDAR-- - - - - --
Ratify Payment
Receive & File
Receive & File
Ratify Payments
Approve Compensation
& Ratify Expenses
Approve
-------------------- - - - - --
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c:;asta mesa mnnarN i)istrict November 18, 2010
AGENDA Page 3
RECOMMENDED
ACTION
WRITTEN COMMUNICATIONS
VIII. PUBLIC COMMENTS
IX. GENERAL MANAGER'S REPORTS
A. CMSD Salaries and Benefits Receive & File
B. California Plumbing Code
1. Ordinance No. 80 — Adopting the California Plumbing Code Adopt Ordinance
C. Update FOG Code
1. Ordinance No. 81 —Specifically Mandating Compliance with all Adopt Ordinance
Conditions of Sewer Permits & Also Requiring Grease Interceptors
Or Other Grease Control Devices to be Installed in all New
Commercial Construction.
D. Pilot Residential FOG Recycling Program Approve Program &
Budget Adjustment
E. Health Benefit Contributions Approve "Cafeteria Bucket"
for Family Health Plans
® F. Re- appropriation of Funds from FY 2009 -2010 to FY 2010 -2011 Approve
X. RECYCLING COMMITTEE
A. November 15, 2010 Meeting Cancelled
XI. ENGINEER'S REPORTS
A. Project #183 -2 Bristol Street n/o Randolph - Acceptance of Accept Improvements,
Improvements File Notice of Completion,
Exonerate Bonds
XII. SEWER SYSTEM COMMITTEE
A. Tuesday, November 9, 2010,10: 30 a.m. Accept Report
CMSD Board Room, 628 W. 19`h Street, Costa Mesa
(Directors Monahan, Ooten and Perry)
Note: The Sewer System Committee will meet on the above date and time
to discuss the matters on a separate agenda which is posted and made a
part of this agenda. /Members of the public should refer to that separate
• agenda for the items discussed and to be discussed. The Board may take
action on any of those items on this agenda.
Protecting our community's health and the environment by providing solid waste and sewer collection services.
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Losta Mesa sanitarvq District October 26, 2020
r AGENDA Page 4
RECOMMENDED
• ACTION
XIII. TREASURER'S REPORTS
XIV. ATTORNEY'S REPORTS
XV. CLERK OF THE DISTRICT REPORTS
A. 2010 School Telephone Recycling Program Accept Report
B. Election 2010 Accept Report
XVI. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5),
a report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per diem
compensation is sought, the Operations Code provides that such compensation is
authorized for each day's service rendered as a Director at the request of the Board (not to
exceed six days in one month), and certain meetings are specified as being eligible as set
forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report
• B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report
(Director Perry)
C. Independent Special Districts of Orange County (ISDOC) Accept Report
(President Schafer)
D. Local Agency Formation Commission (LAFCO) Accept Report
(President Schafer)
E. California Special Districts Association (CSDA) Accept Report
(President Schafer)
F. California Association of Sanitation Agencies (CASA) Accept Report
G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters
Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD
XVI1. OLD BUSINESS
XVIII. NEW BUSINESS
XIX. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XX. ADJOURNMENT
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<` 11/18/10 Vl X
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
OCTOBER 1 99 2®1 0
CALL TO ORDER Board members of the Costa Mesa Sanitary District
met in Committee session on October 19, 2010 at
10:30 a.m. at 628 W. 19th Street, Costa Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Gary Monahan, Art Perry, Bob Ooten, Jim Ferryman
STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab,
Administrative Manager; Rob Hamers, District
Engineer; Yefim Tsalyuk, Senior Engineer; Tim
Henson, Sewer Maintenance Crew; Joel Ortiz,
Sewer Maintenance Crew; Joe Limon, Inspector
OTHERS PRESENT: Scott Williams, Public Representative
MONTHLY SSO STATISTICS
Mr. Hamers reported there have been no spills in the previous month.
1/1 REDUCTION PROGRAM — PRESENTATION OF CMSD PROGRAM AT 11 -18 -10
WDR GENERAL GROUP MEETING
Mr. Hamers acknowledged the District's comprehensive 1/1 Program and referred to boxes of
corks to be used to fill pick holes. The program will be presented as part of three case studies
for the benefit of all agencies to learn from others who have successful programs. -Mr. Hamers
anticipates an even better program this year than last.
CMSD PUMPING STATIONS
Mr. Carroll is in charge of the quarterly committee meetings where Staff roundtables pump
station findings. The next project will be the South Coast pumping station remodel. Three bids
will be requested for installation of the pumps, base 90s and stainless steel discharge piping up
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to and just inside the valve vault. Director Perry asked the location of the pump station and Staff
reported the pump is located in the south parking structure at South Coast Plaza.
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- COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
t
OCTOBER 19, 2010
PAGE 2
ROOT CONTROL USING TOP HAT INSTALLATION
Mr. Hamers commented the Top Hat project will be an excellent work of engineering if it is
successful. The District has a line on Golf Course Drive with no roots, but with inactive laterals
around 2 feet long, roots are growing out of each one of the laterals into the District line. Top Hat
installation was determined to be the best application as an possible solution to the problem. Mr.
Tsalyuk reported the average price will run around $1,400 per site. Staff will request a proposal
and schedule the work. If the procedure is successful it will eliminate one of the District's
enhanced maintenance spots. Director Perry questioned the location of the laterals and they are
located on both sides of the District line.
GREASE RECOVERY DEVICE OPTIONS — CHEMSEARCH BIOAMP — SCP & ELDEN
PUMP STATIONS
Chemsearch is another company who developed a bacteria/enzyme. The product is equivalent
to Golden Bell, currently being used to eliminate hydrogen sulfide at the District's South Coast
Plaza pump station. EEC, who did the phase two study on enzymes and bacteria, will set up a
test site through the WDR regional committee. Chemsearch quoted a price of $400 per month to
set up their product at the SC Plaza pump station. The District is currently paying $1200. The
product is good at stopping future grease from adhering to the wall as opposed to putting the
product in where there is grease and having it remove the grease.
OC WCR STEERING COMMITTEE `EMERGENCY RESPONSE COMMUNICATIONS' •
SEMINAR — 10-21 -10
Mr. Hamers reported the next meeting will be in two days and is an important one. The topic to
be discussed is emergency response, how agencies should communicate during a sewer
emergency accompanied by a major emergency such as an earthquake. Mr. Carroll, Mr.
Hamers and Mr. Fauth will all be attending the session. Mr. Carroll reported the cost to go with
the 800MHz system will be around $60,000. Staff is working with the city who would procure the
radios for the District and we would communicate through them. The Committee recommended
Staff attend the conference and then decide if we should consider the 800MHz system. Director
Ooten stated the District's focus should be the pump stations.
COUNTYWIDE AREA SPILL CONTROL (CASC) PROGRAM MOU
Staff provided the proposed CASC MOU circulating. The MOU establishes the County as the
agency in charge of contractors who go into flood control channels to get the spill out and sets up
the reimbursement parameters for the District to pay if the County is required to clean up one of
our spills. It also allows or promotes sharing of sewer services, for example, if an agency up line
from the District has a spill we would allow them to dump into our system, subject to the District
being there and co- coordinating the effort. Mr. Carroll is currently in the process of reviewing
the MOU.
CMSD SSMP AUDIT; MAY 2011
Agencies serving over 100,000 population are focusing on a May 2011 time frame . Agencies •
under 100,000 are due by August 2011. The District will conduct an audit of itself. Deadlines are
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
OCTOBER 19, 2010
�`n• y,�"d� PAGE 3
different for each agency based on what the agency did before. The WDR Committee is working
on an audit format. An audit is required by the WDR every two years but they are not required
to be turned in.
GRADE 5 IMMEDIATE REPAIRS (BERNARD, CARNEGIE, WEST BLUFF)
Mr. Harriers reported on two locations requiring immediate repairs. The Committee reviewed
photographs of a broken VCP pipe on Bernard Street and a warped out of round pipe located on
Carnegie Street. The sewer crew has been advised not to hydro jet the areas. The project is
being handled by three bids and a letter agreement. There are two additional areas being
included in the project, one is concrete in the line on 17th Street, the other is a broken line coming
into the Westbluff pumping station. The Bernard Street repair has been awarded to Mike Kilbride
and Staff is waiting on one more bid for the Carnegie repair. Mr. Harriers advised the Committee
the pipe repairs will require excavation and replacement. Director Ooten added these issues
were known by National Plant Services three or four years ago and questioned why they were
not recognized at that time. Mr. Harriers stated he asked the same question. Ten to twelve
severe problems were addressed the day they were.seen on the video and he does not know
why these repairs were not given to us. Normally the truck operator see this type repair, makes
a photograph of it right then, gives it to the inspector and it is turned into the sewer maintenance
supervisor or Mr. Harriers and it is fixed immediately.
2115 NEWPORT BLVD; CROSSING CHURCH; FOUNTAIN CONNECTION TO
• SEWER; 5000 GALLONS/WEEK
Mr. Hamers reviewed the plans for The Crossing Church on Newport Blvd. The plans include
two outdoor fountains. Water Resources Control Board requires emptying of swimming pools
and fountains into the sewer line because they believe the chlorine might harm the environment.
One of the fountains at the church is a baptismal fountain with a low and high water level. On
Sunday the church will raise the water from a normal level to a ceremonial level by adding two
feet of water. The water level increases from 83.5 to 85.5. Two feet of water in the fountain
comes to a total of 5000 gallons. Mr. Harriers conferred with OCSD and was told they do not
have regulations that apply. Mr. Harriers then contacted Mesa Consolidated Water District's
senior engineers to inquire if they would like to discuss the issue with the church since there is a
moratorium on excessive water use due to the drought. MCWD engineers are not going to
address the issue. The church's engineer discussed the issue with the church and the decision
was made to leave the fountain as is. The Committee directed Mr. Carroll to discuss the issue
with MCWD's General Manger at their scheduled lunch meeting.
PUMP STATION EARTHQUAKE EVALUATION
Mr. Carroll has a list of structural engineers and will be contacting them for proposals to perform
the evaluation.
CMSD SEWER CLEANING PROGRAM; PREPARING CONTRACT WITH NPSI
Mr. Harriers has prepared first draft with all the attachments and the District is piggybacking with
the County of Los Angeles Sanitation District (LASD) Contract. The agreement will probably be
presented to the Board at the November meeting. The agreement has been sent to the District's
legal consultant and to National Plant Services for review. The cost for cleaning 8" pipe will go
COSTA MESA SANITARY DISTRICT
j' MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
OCTOBER 19, 2010
'ryt; PAGE 4
from .35 cents per linear foot to .27 cents per linear foot under the LASD contract. Larger line •
p p g s
will cost more per linear foot and smaller lines will cost less.
TRIENNIAL WDR REVIEW
The WDR is in its triennial review right now and one item in the review, provided the Water
Resource Board does not take it out, will require private property owners who have one mile or
more of sewer to be under the WDR. Staff is waiting for the document to be formally published
for review before formalizing comments.
ARTICLES OF INTEREST
The Committee discussed an article about a worker who took an hour and one half ride down a
27" sewer line. Director Ooten described a similar incident occurring at OCSD.
CMSD PROJECTS:
VARIOUS PROJECT UPDATES
Mr. Hamers noted plans are in process
Replacement and 64 grade five repairs.
Main Project and Mr. Hamers agreed to
night Joe Limon, District inspector, and
Station bypassing the pumps so the c
successful.
for Bristol Street Sewer —Phase II, Irvine Force Main
Mr. Carroll requested a schedule for the Irvine Pump
put a schedule together. Mr. Hamer reported Sunday
two CMSD crew members were at the Irvine Pump •
ontractor could repair the coating. The project was
PROJECT #183 -2 — BRISTOL STREET NORTH OF RANDOLPH
Construction has begun, but has been delayed by rain. Work will be conducted from 6:30pm to
6:00am in the morning. A CIP report provided in the Board packet explains a few additional
details about the project.
PROJECT #187— DISTRICT YARD
Mr. Carroll asked if any Board members would like to speak at the upcoming District Yard Grand
Opening Event. Director Ferryman and Ooten declined the offer and recommended keeping the
speaking time brief. Mr. Carroll noted five people are currently scheduled to speak. Director
Perry asked for the event be published in the paper and to include an announcement the event is
open to the public.
SSC MEETING SCHEDULE
The next meeting is scheduled for Tuesday, Nov 9, 2010 at 10:00 a.m.
PUBLIC COMMENTS •
There were no public comments.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
OCTOBER 19, 2010
PAGE 5
Via...
ADJOURNMENT
Director Monahan adjourned the meeting at 11:15 a.m.
SECRETARY
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Meetin Date Ite NMjr tw_
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
October 25, 2010
The Costa Mesa Sanita7 District Recycling Committee met on October 25, 2010 at
12:00 p.m. at 628 W. 19 Street, Costa Mesa.
Directors Present: Robert Ooten, Arlene Schafer
Staff Present: Scott Carroll, Tom Fauth, Joan Revak, AJ Cully
Others Present: Trisha Throop, Community Relations Recycling Coordinator,
CR &R, Jim Fitzpatrick, Planning Commissioner, City of Costa
Mesa
Director Ooten called the meeting to order at 12:11 p.m.
I. Orange County Waste and Recycling Sub - Regional Meetings, Funding and
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Grant Program
Mr. Fauth reported the first grant funded school district composting workshop was
delivered by Dr. Francene Kaplan at Davis Magnet School on October 12, 2010.
The event was well attended by parents and teachers and the CMSD received
very positive feedback. Mr. Fauth intends to submit a letter to Isabel Rios at OC
Waste and Recycling, requesting an extension of this program and grant funds to
include all schools in Huntington Beach Union High School District, as well as all
schools in Newport Mesa Unified School District.
II.. Strategic Goals for Recycling Committee
Mr. Carroll stated the Recycling Committee goals are ongoing and the Strategic
Plan goals are reviewed on a quarterly basis and submitted to the Board of
Directors.
III. CR &R Report on Other Agencies Recycling Programs
Ms. Throop requested a list of participating schools in the Telephone Book
Recycling Program. CR &R purchased new decals for the containers which
include the Costa Mesa Sanitary District seal.
• CR &R determined the collection dates for Christmas tree recycling will be
December 27, 2010 thru January 11, 2011. Magnetic signs for the trucks have
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
October 25, 2010
Page 2
been updated and Ms. Throop will submit press releases to the Daily Pilot and OC
Register.
Ms. Throop led a tour of the CRT on October 21, 2010 for Mr. Jim Fitzpatrick and
Brioso School.
Mr. Fauth requested a written response from Mr. Dean Ruffridge regarding the
annual CR &R performance evaluation points received from CMSD.
IV. Integrated Waste Management Department Household Hazardous Waste
Collection
Mr. Fauth discussed the annual Household Hazardous Waste Form 303a. This
form contains information provided by Curbside, Inc. and is submitted to IWMD.
V. Composting Bins
Mr. Fauth stated the composting program continues to be very successful. He will
provide a status report at the next meeting that will include the total number of
bins sold and green waste diversion statistics.
VI. CSDA Vetoed Legislation
Director Ooten discussed future legislation that will increase diversion rates from
50% to 75% in 2020. CSDA is monitoring this bill, as well as others, seeking to
modify this criterion.
VII. 15th Annual Children's Water Education Festival — March 23 -24, 2011
Mr. Fauth informed the committee this annual event will be held at the Richard
Nixon Library in Yorba Linda.
VIII. County of Orange E -Waste Event— November 5-6,2010
Mr. Fauth. presented a flyer advertising this event and noted that Costa Mesa
residents have access to year round a -waste recycling at Orange Coast College.
President Schafer suggested Mike Carey needs to do a better job emphasizing
the partnership between the Costa Mesa Sanitary District and the Orange Coast
College Recycling Center in his advertisements.
IX. Report on Other CMSD Recycling Programs
Mr. Fauth reported the Used Tire Round -Up took place October 23, 2010 at the
City Corporate Yard. Staff collected 140 tires, the majority of which came from
one resident who owns a scrap metal business.
Trotecting our community's Health and the environment 6y providing solid waste and sewer colrection
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
October 25, 2010
Page 3
Mr. Carroll suggested the continuation of this program be discussed the next
annual budget meeting.
Mr. Fauth summarized his Operation's Manager Report for the upcoming
October 26, 2010 Board of Director's meeting.
X. Scavenging — Activity Report
Mr. Carroll discussed the data received from the Costa Mesa Police Department
regarding scavenging.
Mr. Fitzpatrick recommended targeted enforcement in the neighborhoods with a
high number of reported incidents. Mr. Fitzpatrick suggested the OEO could
patrol ahead of the collection trucks to act as a deterrent.
Mr. Carroll stated the CMSD intends to conduct a formal pilot program to analyze
the scavenging issue. Staff is working with CR &R to set up parameters for the
study which will utilize lockable trash containers. Analysis of the results will assist
the District in determining the best approach to combat scavenging in the City of
Costa Mesa.
Mr. Fitzpatrick suggested CR &R should contribute more than the $5000
contractual amount to offset the costs associated with this pilot program. Mr.
Fitzpatrick believes the information gathered will ultimately be of great benefit to
CR &R and the other municipalities they service. In addition, a reduction in
scavenging could significantly increase their recycling revenue.
Director Ooten. suggested we work with CR &R to complete a plan.
Ms. Throop clarified that scavenging is a city ordinance issue and the hauler has
no legal authority in this matter.
XI. RecycleBank
Mr. Carroll discussed the possibility of working with RecycleBank, a New York
company that provides incentives to residents who want to recycle. This program
utilizes an I.D. tag on the container to measure the amount of material each home
recycles. The activity is then converted into RecycleBank Points that can be
redeemed for local, regional or national rewards.
Director Ooten agreed this program would be a great alternative for residents to
participate in.
Trotecting our community's health and the environment 6y providing sofid waste and sewer coQection
services.
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XII. Public Comments
Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
October 25, 2010
Page 4
Mr. Fitzpatrick thanked Ms. Throop for the excellent tour of the MRF.
Mr. Fitzpatrick suggested Mr. Fauth present the case to OC Waste and Recycling
that the grant funded composting education should follow the student address and
not the school address. He stated many Costa Mesa residents attend Newport
Beach schools.
Mr. Fitzpatrick elaborated on the recent activities of the Costa Mesa Planning
Commission.
Mr. Fitzpatrick suggested the Telephone Book Recycling Program be more
publicized to elevate awareness.
Mr. Fitzpatrick questioned the diversion rates provided by CR &R. He believes the
rate hovers too close to 50% and he would like to see an audit or a detailed report
to explain this convenient number.
XIII. Next Meeting Date— November 15, 2010
Director Ooten adjourned the meeting at 1:14 p.m.
Secretary
President
(Protecting our community's heaftfi and the environment 6y providing sofd waste and sewer collection
services.
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11/18/10 1 VI. A. „3--,.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
OCTOBER 26, 2010
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
Se�tember 23, 2010 at 5:30 p.m. at 628 W.
19t Street, Costa Mesa.
PLEDGE OF Director Ferryman led the Pledge of
ALLEGIANCE Allegiance.
INVOCATION Mr. Fauth gave the invocation.
ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, Gary
Monahan, James Ferryman, Art Perry
DIRECTORS ABSENT:
STAFF PRESENT: Scott Carroll, General Manager; Joan Revak,
Office Manager /Clerk of the District; Robin B.
Hamers, District Engineer; Alan Burns, Legal
Counsel; Sherry Kallab, Administrative
Manager; Tom Fauth, Operations Manager;
Marc Davis, Treasurer
OTHERS PRESENT Jim Fitzpatrick
449 Broadway
Costa Mesa, CA 92627 -2318
Richard M. Wirtz, Esq.
Wirtz, Hellenkamp, LLP
12760 High Bluff Drive, Suite 200
San Diego, CA 92130
COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
Dean Ruff ridge
CR &R, Inc.
George Lazaruk
CR &R, Inc.
Mike Scheafer
Gina Fauth
1079 Visalia Drive
Costa Mesa
ANNOUNCEMENT OF LATE COMMUNICATIONS
PAGE 2
Ms. Revak distributed the Open House program and reported there were no late
communications.
CONSENT CALENDAR
Mr. Carroll requested Item D -3 under the Consent Calendar be pulled. Director Ooten
moved to approve the Consent Calendar. Director Perry seconded the motion. Motion
passed 4 -0.
REPORTS
MINUTE APPROVAL
Minutes of Sewer System Committee
Meeting — September 14, 2010
Minutes of Recycling Committee Meeting
— September 20, 2010
Minutes of the Investment Oversight
Committee Meeting — September 23,
2010
Minutes of Regular Board Meeting —
September 23, 2010
The Minutes of the Sewer System Committee
Meeting of September 14, 2010 were
approved as distributed.
The Minutes of the Recycling Committee
Meeting of September 20, 2010 were
approved as distributed.
The Minutes of the Investment Oversight
Committee Meeting of September 23, 2010
were approved as distributed.
The Minutes of the Regular Board Meeting of
September 23, 2010 were approved.
Refunds There were no refund requests for the
month of September 2010.
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COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
Occupancy Report and Payment of
$196,987.58 to Costa Mesa Disposal —
August 2010
Monthly Spill Report to State Water
Resources Control Board
Waste Diversion Report for September
2010
Contract Payment of $162,197.93 to
CR Transfer — September 2010
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PAGE 3
The Trash Occupancy Count documented
no increase for the occupancy report for
solid waste collection as of October 1, 2010.
Therefore, the total for September is 21,516
and the payment of $196,987.58 was
ratified.
The Monthly Spill Report to the State Water
Resources Control Board (SWRCB) for
October 2010 was accepted as submitted.
The Waste Diversion Report dated
September 2010 was accepted as submitted.
The contract payment of $162,197.93 to
CR Transfer for recycling services and
disposal for the month of September 2010
was ratified.as submitted.
Contract Payment of $12,474.31
The contract payment of $12,474.31 to CR
to CR Transfer — Santa Ana
Transfer for recycling services and disposal
Heights /Newport Beach — September
for Santa Ana Heights /Newport Beach for
2010
the month of September 2010 was ratified
as submitted.
Ordinance Enforcement Officer's
The Ordinance Enforcement Officer's Report
Report
dated October 26, 2010 was accepted as
submitted.
ENGINEER'S REPORTS
Project Status Report
Howard S. Wright Contractors Invoice
in the amount of $108,606.42
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The Project Status Report dated September
2010 was accepted as submitted.
The Howard S. Wright Invoice for work
performed through September 30, 2010 in
the amount of $108,606.42 was ratified as
submitted.
COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
TREASURER'S REPORTS
Quarterly Budget Report as of
September 30, 2010
Investment Report for the month of
September 2010
Warrant Register for the month of
September 2010 in the amount of
$791,496.66
Directors Compensation &
Reimbursement of Expenses for the
month of September 2010.
PAGE 4
The Quarterly Budget Report as of
September 30, 2010 was accepted as
submitted.
The Investment Report for the month of
September 2010 was accepted as
submitted.
Warrant Resolution #CMSD 2011 -4 was
approved, authorizing the President and
Secretary to sign the warrant ratifying the
payment of certain claims and demands, and
specifying the funds out of which the same
were paid in the amount of $791,496.66.
Director Compensation and Expense
Reimbursements for the month of
September 2010 were approved and
ratified as follows:
President Schafer: $1,326.00 + $21.62
Vice President Ooten: $1,326.00
Director Monahan: $442
Director Ferryman: $1,326.00 + $34.50
Director Perry: $1,326.00 + $34.00
END OF CONSENT CALENDAR
Director Monahan arrived at 5:45 p.m.
WRITTEN COMMUNICATIONS
Ms. Revak reported on the communication from SDRMA acknowledging the dedicated
efforts of the CMSD proactive loss prevention and workplace safety program resulting in
no workers' compensation claims for the 2009 -10 program year.
PUBLIC COMMENTS
President Schafer requested any public comments.
•
•
•
Ll
•
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
GENERAL MANAGER'S REPORTS
QUARTERLY BUDGET REPORT
Mr. Carroll presented a new report that will be provided to the Board on a
quarterly basis. The report will provide a different method of monitoring funds
and, additionally, supports Strategic Element No. 7.0 and Finance Goal No. 7.1,
developing quarterly budget reports.
STRATEGIC PLAN PROGRESS REPORT
Mr. Carroll provided a quarterly progress report on the Strategic Plan and stated
he believes Staff has made great strides in achieving these goals.
Director Ooten questioned Item 1.6 Evaluate force main conditions on a regular
basis and the comments section stating the District will be using a relining
method called "pipe bursting ". Mr. Carroll and Mr. Hamers both stated that was
incorrect and the report would be revised.
REVISION TO OPERATIONS CODE
Mr. Carroll presented a revision to the CMSD Operations Code. A revision was
presented to the Board of Directors at the August 26, 2010 meeting and Staff
was directed to bring the matter back to the Board with more information with
regard to the Alternate District Engineer, and revisions made to responsibilities of
the District Treasurer. Mr. Carroll reported the changes were made and he is
now seeking Board approval of the Code. Mr. Carroll stated he would like to go
out to bid for an Alternate Engineer due to Mr. Mattern's previous involvement
with the CMSD and the perception by the public. District Counsel Burns stated
this is not on the agenda tonight, however, the Manager is giving the Board this
information as a "heads up ". Director Ooten stated his opinion that Mr. Mattern is
extremely qualified for the position and should be considered for the position
should it go out to bid. Mr. Hamers made a point of clarification that Mr. Mattern
was never an employee of the CMSD but was on the Public Services Staff at the
City of Costa Mesa.
Mr. Carroll stated the Treasurer had objected to some of the changes made to
Treasury responsibilities including signatories on financial documents. The
changes were withdrawn from the new Code leaving the Treasurer and the
President of the Board as required signatories for withdrawal of District funds. In
addition, language was added requiring checks and balances.
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
Director Ooten stated his belief that the Operations Code is a reflection of the
resolutions and ordinances passed by the Board and he is not sure Mr. Carroll
has the administrative authority to make the changes. Mr. Burns stated it is in
fact a document of the Board of Directors and is a codified order of the Board of
Directors on how the District operates. Mr. Burns stated Mr. Carroll is proposing
the changes for Board approval.
Director Ooten moved to repeal the District's Operations Code in its entirety and
replace it with the revised Code as Ordinance No. 79.
Mr. Fitzpatrick stated he did not see anything in the Operations Code with regard
to Scavenging.
Mr. Burns stated the Board has an adopted rule requiring the President be asked
for permission to speak and there is no cross - examination between Staff and the
public.
Mr. Burns stated section 7.01.030 prohibits scavenging. With regard to CR &R's
rates, that is stated in the Contract with the District and the Code cannot go
beyond what is stated in the Contract.
Director Perry seconded the motion made by Director Ooten.
Mr. Davis stated Title 4, Chapter 4.01.010 Financial Provisions should state `All
transactions made by treasurer must be made available to the General
Manager." Mr. Davis stated under Section 4.034.080 item (b) "City Treasurer
should be changed to District Treasurer.
Director Ooten moved to amend his motion to reflect these changes. Director
Perry moved to amend his second of the motion to reflect the changes. Motion
carried 5 -0.
SOLID WASTE STUDY
Mr. Carroll stated on August 26, 2010, Staff recommended to the Board the
hiring of a professional consultant to conduct a comprehensive solid waste study
with an appropriation of $75,000 to conduct the study. The Board felt this was
too expensive and directed Staff to look into participating in an internal solid
waste study conducted by the City of Newport Beach.
Mr. Carroll stated, as directed by the Board, Staff contacted the City of Newport
Beach to determine if the District could "piggyback" onto their solid waste study.
According to Newport Beach officials, the study, which will be conducted
internally by City Staff, is not a high priority at this time. 0
•
COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
Mr. Carroll stated the Costa Mesa City Council, on September 14, 2010,
discussed solid waste and franchise fees at a study session. The City Council
and Staff wanted to have an open dialogue about street wear and tear caused by
refuse trucks, the effectiveness of co- mingled systems, high rates, competitive
bidding, solid waste diversion, etc. In the end, the City Council directed Staff to
continue working with CMSD Staff on solid waste issues that will benefit the
community as a whole, however, the City would not commit to sharing in the cost
of a study.
Mr. Carroll recommended the Board of Directors direct Staff to conduct a
Request for Proposal (RFP) procedure for hiring a professional consultant to
perform a solid waste study and appropriate $50,000 from the Solid Waste
Reserves.
Directors Ferryman and Perry expressed the view they would not consider a
Study without financial support from the City.
The Board of Directors discussed the issue and Director Monahan moved to
direct Staff to conduct the study. There was not a second to the motion and the
motion died for lack therreof.
• FIRST AMENDMENT TO AGREEMENT WITH TECHNOLOGY RESOURCE CENTER
Mr. Carroll stated the District entered into an agreement with Technology
Resource Center (TRC) on July 1, 2010, to provide maintenance services of the
District's information technology system. The cost for this service is
$10,875.00 /year.
Mr. Carroll reported approximately five computers at District headquarters are
over six years old and are approaching the end of their life cycles. New
computers and servers are needed to improve operational efficiencies and allow
storing more documents. Mr. Carroll recommended the Board of Directors
approve the First Amendment to Agreement with Technology Resource Center
and authorize the General Manager to sign the amendment on behalf of the
District.
Director Ooten questioned the historical problems with the computers and if it
was related to TRC. Mr. Fauth stated the present equipment has been in place
since 2004 and TRC was not at fault.
Mr. Carroll explained the $10.875 is for installing and configuring new technology
system hardware and transferring files from old servers.
Director Monahan moved to authorize the General Manager to sign the
amendment on behalf of the District. Director Ooten seconded the motion.
Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
CAPITAL IMPROVEMENT PROJECTS CARRYOVER REQUEST - FISCAL YEAR 2010 -11
Mr. Carroll recommended the Board of Directors approve the carryover of capital
improvement project appropriations in the amount of $2,860,358 from fiscal year
2009 -10.
Director Ooten moved to approve the carryover of capital improvement project
appropriations in the amount of $2,860,358 from fiscal year 2009 -10. Director
Perry seconded the motion. Motion carried 5 -0.
RECYCLING COMMITTEE
President Schafer acknowledged Mr. Jim Fitzpatrick's request to speak on
scavenging in the City. Mr. Fitzpatrick requested a meeting on the subject be
scheduled to provide a solution to scavenging in the City and to include CR &R in
the discussion.
Director Ooten presented a report on the October 25, 2010 Recycling Committee
meeting. Recycling goals were presented. A report on the School Telephone
Book Recycling Program was discussed. CR &R purchased new decals for the
containers this year with artwork that includes the Costa Mesa Sanitary District
seal. The collection dates for Christmas tree recycling will be December 27,
2010 thru January 11, 2011. Magnetic signs for the trucks have been updated
with new dates and Ms. Throop of CR &R will submit press releases to the Daily
Pilot and OC Register.
Director Ooten reported the 15th Annual Children's Water Education Festival will
be held at the Richard Nixon Library in Yorba Linda March 23 -24, 2011.
Director Ooten reported the Used Tire Round -Up took place October 23, 2010 at
the City Corporate Yard. Staff collected 140 tires, the majority dropped off by
one resident who owns a scrap metal business. The Committee recommended
the continuation of this program be discussed at the next annual budget meeting.
Director Ooten also reported on the scavenging problem in the District and the
suggestion of conducting a formal pilot program to analyze the scavenging issue.
ENGINEER'S REPORTS
PROJECT NO. 168 - IRVINE PUMPING STATION RELOCATION
Mr. Hamers reported construction of the improvements on Project #168 Irvine
Pumping Station Relocation on June 5, 2008, including minor repairs made
October 17 -18, 2010, and the lawsuit between Back Bay, the District and
Vadnais Corporation is complete.
•
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
Mr. Harriers requested the Board of Directors accept improvements as completed
and file a Notice of Completion; authorize payment of 5% retention 35 days after
the Notice of Completion is recorded; exonerate Labor and Material Bond after
the Notice of Completion is recorded and exonerate Faithful Performance Bond
one year after Notice of Completion is recorded; and, approve the Final Closeout
Agreement and Release of all Claims.
Director Perry moved to accept improvements, file notice of completion,
authorize payment of 5% retention 35 days after the Notice of Completion is
recorded; exonerate Labor and Material Bond after the Notice of Completion is
recorded and exonerate Faithful Performance Bond one year after Notice of
Completion is recorded; and, approve the Final Closeout Agreement and
Release of all Claims for Project No. 168, Irvine Pumping Station Relocation.
Director Ferryman seconded the motion. Motion carried 5 -0.
PROJECT NO. 187 - DISTRICT YARD - ACCEPTANCE
Mr. Harriers reported on construction of the District Yard, including building and
• site improvements, was completed on October 9, 2010 by Howard S. Wright
Constructors. Mr. Hamers noted the project was very successful and is being
submitted to the United States Green Building Council for platinum accreditation.
Additionally, the building is energy efficient, "smart ", has advanced mechanical
systems and makes use of natural daylight, air and heat from the sun's rays.
The Open House and Dedication is scheduled for October 30, 2010.
Mr. Harriers recommended the Board of Directors accept improvements as
completed and file a Notice of Completion; authorize payment of 5% retention 35
days after the Notice of Completion is recorded; exonerate Labor and Material
Bond after Notice of Completion is recorded and exonerate Faithful Performance
Bond one year after Notice of Completion is recorded; and, approve the Final
Closeout Agreement and Release of All Claims.
Director Ooten moved to accept improvements as completed and file a Notice of
Completion; authorize payment of 5% retention 35 days after the Notice of
Completion is recorded; exonerate Labor and Material Bond after Notice of
Completion is recorded and exonerate Faithful Performance Bond one year after
Notice of Completion is recorded; and, approve the Final Closeout Agreement
and Release of All Claims. Director Monahan seconded the motion. Motion
carried 5 -0.
40
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
SEWER SYSTEM COMMITTEE
Director Monahan presented an overview of the Sewer System Committee meeting held
October 19, 2010. Mr. Hamers reported one item of concern was 2115 Newport Blvd;
Crossing Church; Fountain Connection to Sewer and discarding 5,000 gallons a week.
Mr. Hamers contacted OCSD who believe they had no jurisdiction in the matter. It was
also discussed with the engineers at Mesa Consolidated Water District and they did not
want to comment on the matter. The Sewer System Committee requested the CMSD
General Manager speak with MCWD and Mr. Carroll reported he has a meeting
scheduled.
Director Monahan left the meeting at 6:28 p.m.
TREASURER'S REPORTS
Mr. Davis had no items to report to the Board of Directors.
ATTORNEY'S REPORTS
RESPONSIBILITY /RESPONSIVENESS AND PREOUALIFICATION (GREAT WEST V. IUSD) •
Mr. Burns reported on Great West Contractors v. Irvine Unified School District,
noting the Court of Appeal issued a very long and detailed opinion on the
difference between a non - responsive bid and a finding that a bidder is not
responsible. In the course of discussing those subjects, the Court also touched on
the subject of pre - qualifying bidders, a method of evaluating bidders that the
District intends to employ. Mr. Burns explained the law on public contracting
statutes are of two basic types. For non - public works a fair amount of discretion is
reposed in the government which allows bids to be accepted even though they are
not technically the lowest, if otherwise in the public interest. In public works,
however, government must generally accept the "lowest responsible bidder", with
"responsible" meaning a bidder is trustworthy, has the capacity to do the work and
is qualified. Whether a bid is "non- responsive" is different as in that test whether
the bidder properly responded to the notice inviting bids. It generally does not
involve an investigation but a determination can be made from reviewing the bid
submitted.
Mr. Burns concluded the case is very timely as we employ prequalification and
otherwise take steps to avoid contracting with unqualified persons who do not have
the experience to do our work. This case now makes it clear that hearings may be
required in "non- responsive" determinations, depending on the nature of the non -
responsiveness.
•
•
COSTA MESA SANITARY DISTRICT PAGE 11
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
2010 ANNUAL LEAGUE CONFERENCE HIGHLIGHTS
Mr. Burns presented highlights of the 2010 League Conference which were new
CEQA Guidelines on Greenhouse Gas Emissions. After the conference, the
California ARB voted to approve final greenhouse gas reduction targets that
regions must meet through sweeping changes to regional transportation and
development planning.
Mr. Burns reported the most significant general cases included privacy rights in city
provided pager and violation of conflict laws to accept campaign contribution when
there is strong circumstantial evidence the payment was for the award of a
contract; and invalidating an assessment as being in violation of Proposition 218.
CLERK OF THE DISTRICT REPORTS
CMSD RESOLUTION NO. 2010 -790, ORDERING THAT PUBLICATION OF ORDINANCE NO.
78 HAS BEEN PUBLISHED
Ms. Revak presented CMSD Resolution No. 2010 -790, documenting the
publication of CMSD Ordinance No. 78. Director Ferryman moved to approve
CMSD Resolution No. 2010 -790. Director Perry seconded the motion. Motion
carried 4 -0.
2010 SCHOOL TELEPHONE RECYCLING PROGRAM
Ms. Revak reported on the 2010 School Telephone Book Recycling Program. The
2010 program will occur between November 15, 2010 and December 17, 2010,
and the format of the program remains the same as in 2009.
OPEN HOUSE/DEDICATION OF DISTRICT YARD - OCTOBER 30, 2010
Ms. Revak reported the Open House /Dedication of the District Yard will be held on
Saturday, October 30, 2010 from 11:00 a.m. to 1:00 p.m. President Schafer will
speak, giving a history of the Yard and the significance of a "green" building.
Costa Mesa Mayor Allan Mansoor will present a proclamation and City of Costa
Mesa Planning Commission Chair James Righeimer will present a Green Design
Award. Orange County Supervisor John Moorlach will speak as will Lisa Kramer,
Executive Director of the Orange County Chapter of the U. S. Green Building
Council.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT (OCSD)
• Director Fer man reported the regular OCSD ry p g meeting well be held on Wednesday,
October 27, 2010; however, a strategic planning meeting was held and the focus
COSTA MESA SANITARY DISTRICT PAGE 12
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
•
has diverted from CIP projects to operations and maintenance with less than a
year to go; then it will revert to more maintenance and long -term rehab. Director
Ferryman also stated the rates should flatten out for a few years and will not
increase as severely as in past years.
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
Director Perry reported the SARFPA meeting will be held on November 18 and,
therefore, there is no report tonight.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
President Schafer attended a meeting on October 5, 2010 where formal Agenda
Committee reports were presented. The OCCOG Joint Powers Agreement was
discussed. Phil Anthony reported on OCCOG. Future programs were discussed
and evaluated.
LOCAL AGENCY FORMATION COMMITTEE (LAFCO)
President Schafer reported on the CAL -LAFCO Conference held in Palm Springs
and elections of new Board and Divisions. Policies were discussed.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer attended a CSDA Planning conference in Costa Mesa.
President Schafer attended meetings in Sacramento on October 21 and 22, 2010
and was appointed the Conference Chair for the Annual Conference in Monterey in
2011.
WACO
President Schafer attended the WACO meeting on October 1, 2010. Discussion
subjects included Ocean Desalination; an Alternative Perspective on
Environmental Impacts and Project Financing.
CITY /DISTRICTS LIAISON COMMITTEE MEETING
Director Perry discussed the City /Districts Liaison Committee meeting held on
October 15, 2010. Items on the agenda included an update on the Home Ranch
Development, the status of the Poseidon Project, the Fleet Maintenance
Agreement with the City of Costa Mesa, the Public Management Academy, a Solid
Waste Study and the CMSD Yard Grand Opening and Dedication being held on
October 30, 2010.
•
•
COSTA MESA SANITARY DISTRICT PAGE 13
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
MESA CONSOLIDATED WATER DISTRICT 50TH ANNIVERSARY EVENT
President Schafer, Directors Ferryman and Ooten and Mr. Carroll attended the
Mesa Consolidated Water District 50th Anniversary Event held on October 13,
2010.
OLD BUSINESS
There was no old business to discuss.
NEW BUSINESS
There was no new business to discuss.
At 6:55 p.m. President Schafer dismissed the attendees for a 10 minute recess prior to a
session to discuss Disciplinary Matters pursuant to Government Code Section 54957.
At 7:05 p.m. President Schafer reconvened the meeting.
Mr. Burns stated the Board has not been briefed on the nature of the charges against
® Mr. Fauth and has not reviewed any documents regarding the discipline. The item was
scheduled for a closed session so procedural issues could be discussed outside a public
hearing. However, Mr. Burns pointed out, Mr. Fauth availed himself of the right to have
the matter discussed in public session. The. public discussion revealed the charges
involved a five -day suspension based on job performance and the parties estimated the
case could be heard in one day. Mr. Fauth, through counsel, requested that the actual
charges be heard in closed session.
Mr. Burns stated the District is a sanitary district, a public agency and the Board of
Directors has adopted ordinances and personnel rules that generally provide that
employees serve at the pleasure of the employer. However, Mr. Burns pointed out, when
the District physically separated from the City and the City Hall space it occupied, it hired
its own employees. A few key employees were immediately hired from the City and one
of those employees was Tom Fauth. As an inducement to hiring those employees, the
Board of Directors established that they would continue to enjoy a vested right to their job.
As a vested right employee, discipline may only be imposed on such an employee "for
cause ". The Board did not establish a due process hearing procedure as there was only
a handful of employees that came over from the City and, therefore, needed to craft one
that comports with due process for Mr. Fauth's hearing.
Counsel for Tom Fauth, Attorney Richard Wirtz, presence at this meeting, enabled the
Board to establish a hearing procedure and a mutually- convenient date for the hearing.
® Mr. Burns stated the purpose of this meeting is to establish a date for the hearing,.to
obtain from both sides the length of time the hearing would involve; and whether the
Board wants to hire a hearing officer. President Schafer asked about the financial
COSTA MESA SANITARY DISTRICT PAGE 14
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
•
implications of having a hearing officer. Mr. Burns stated it would be between $200 and
$300 /hour and each side would have to make known how long it would take to present
their case. Mr. Carroll stated the purpose of this meeting is to learn from Mr. Burns of the
options on proceeding with the hearing and set the date. Mr. Carroll stated the District's
case should take approximately two hours. Mr. Wirtz stated he believed the hearing
would take longer and the issue of whether Mr. Fauth is entitled to have his fees
compensated by the District under the rationale that the employee should not be
burdened more than the employer in an arbitration matter. Mr. Burns stated he was not
familiar with that concept but would accept Mr. Wirtz's brief on that matter and stated it
appears a full day is required for the hearing.
Director Ferryman stated not knowing the seriousness of the allegations; the Board is at a
disadvantage in deciding whether or not a hearing officer is necessary.
The Board determined to hear the case on Monday, November 15, 2010 at 9:00 a.m. and
the hearing will occur at Costa Mesa City Hall in Room 3A. Should Director Monahan be
unable to participate, the remaining four Board members will hear the matter.
The procedure agreed to includes the following:
1. The General Manager would bear the burden of proof and production.
2. The Notice of Intended Disciplinary Action, a copy of all materials on which the •
charges were based, a copy of the employee's response, and a copy of the
Notice of Action Taken should be provided to the Board.
3. Each party would be entitled to submit written evidence and live witnesses.
4. Each party would be able to cross - examine the other party's witnesses.
5. A court reporter will be present to swear in the witnesses and record the
proceedings.
6. Each party should make an opening statement.
7. Each party would be required to submit briefs as follows: General Manager's
opening brief by November 8, 2010, Mr. Fauth's response by November 10,
2010, and General Manager's reply on November 12, 2010. All briefs to be
emailed or faxed to Mr. Burns with a copy to opposing counsel. Mr. Burns will
forward the briefs to the Board. Every brief to be sent before 5:00 p.m. of the
date indicated.
8. Mr. Fauth may also be submitting a brief to be reimbursed for his legal costs.
That briefing schedule should coincide with the other briefings and may simply
be a separate discussion in those briefs.
9. Mr. Fauth's counsel inquired if the District had subpoena power for former or
present employees and Mr. Burns stated the District does not have subpoena
power but will cooperate in making current employees available.
Mr. Burns noted the Board must comply with due process law as well as with the Brown
Act. •
COSTA MESA SANITARY DISTRICT PAGE 15
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD OCTOBER 26, 2010
ADJOURNMENT
President Schafer adjourned the meeting at 7:30 p.m.
Secretary
•
President
" Meeting Date Item J
11/18/10 VI:
ESA SA/-kf1TAJZT
COSTA M
Dis-qRICT
a ..
an .independent S eciaC 't`ict
o-.
To: Board of Directors
WOO
Via: Scott Carroll, General Manager
From: Thomas A. Fauth, Operations Manager
Date: November 18, 2010
Subject: Operations Manager's Report
Summary
This report summarizes major points for six operations topics covering Sanitary Sewer
Overflows, Refunds, Occupancy, Waste Diversion, CR Transfer Contract Payment,
® CMSD Ordinance Enforcement Officer's Report, a Waste Free Lunch Presentation
the Davis Magnet School and Operations Adjustments Due to Personnel Changes.
Staff Recommendation
The Board of Directors takes the following action:
• Approve Analysis Item 3.
• Ratify Analysis Item 4.
• Receive and file Analysis Items 1, 2, 5, 6, 7 and 8.
Analysis
Monthly Public SSO Report to State Water Resources Control Board: There
were no Sanitary Sewer Overflows (SSOs) in the District during this
reporting period. The total number of Public SSOs for CY 2009 remained at
4 and there are 4 Public SSOs in CY 2010. A summary of the last three
calendar years documents there were 7 Public SSOs in CY 2008, 4 Public
SSOs in CY 2009 and 4 SSOs in 2010, continuing the downward trend.
Reviewed at the 11 -9 -10 Sewer System Committee.
Ptt7tBCfYng oZGI" f171>tl111LtZZfu' /u'tZ�1'ii rI?7 -ttr f' -tiC t'tT.i1trUillYG YID r11 �7/U'7hl i✓L!� Sc.7 %Id '7G�QStB G'. ?tl SE'iUL'Y CEJ�ICL! -tUt1 SeTZ'CCES.
7(J74'2U:C:77 c'I ca. -
A
Board of Directors
November 18, 2010
Page 2 of 4
2. Refunds: No Refunds for October 2010. Scheduled for review at the 11 -15-
10 Recycling Committee Meeting. 0
3. Occupancy Report and payment to Costa Mesa Disposal — October 2010:
Trash Occupancy Count totals 21,516 for October 2010, reflecting no
increase from September 2010. The rate of $9.1554 per unit results in a
payment of $196,987.58 to be ratified on the December 2010 warrant list.
Scheduled for review at the 11 -15 -10 Recycling Committee Meeting.
4. Waste Diversion Report — October 2010: Of 3,174.41 Total Tonnage CR &R
collected from the City of Costa Mesa, part of Newport Beach and
unincorporated areas of Orange County within the District, 1,601.12 tons
(50.44 %) were diverted (recycled) and 1,573.29 tons were landfilled. Note
the diversion rate remained nearly consistent throughout the calendar year.
Scheduled for review at the 11 -15 -10 Recycling Committee Meeting,
5. Contract Payment to CR Transfer for Recycling Services & Disposal for July
2010: Payment of $52.22/Ton for 3,174.41 Total Tonnage collected from the
District results in a Total Payment of $165,767.70 for October 2010. The
total tonnage of refuse collected in October 2010 represents a decrease of
170.52 tons from the 3,344.93 tons collected in September 2010. Scheduled
for review at the 11 -15 -10 Recycling Committee Meeting.
6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued targeting
and enforcing appropriate ordinances and regulations, including proper trash
container storage, in areas needing more attention than others in the
District. Isidro summarized his courtesy notice distributions for first -time and
second -time notices by major one -third District subdivisions. The
subdivisions are South of Wilson St, Wilson St to Adams Ave, and Adams
Ave to Sunflower Ave. From January 2010 to October 2010, the District
OEO and the CCM CEOs have issued 1113 1 St Courtesy Notices and 312
2nd Courtesy Notices with 0 Courtesy Letters and 0 citations. (The District
OEO Notices alone are 789 and 148 respectively.) The OEO followed the
CMSD Operations Manager developed "Administrative Guidelines" for a
CMSD Enforcement Official to encourage voluntary compliance with the
District Operations Codes through a three -step process prior to issuing a
citation.
The OEO increased surveillance in the area South of Baker Street and
North of Arlington Drive including Mendoza Drive, Coronado Drive, Presidio
Drive, Junipero Drive and surrounding streets. The number of requests for
service to the OEO averages 8 -10 per month. These are calls to complain
about neighbors leaving trash containers in public view from the street.
There were no calls to report scavenging made to the OEO, Scheduled for
review at the 11 -15 -10 Recycling Committee Meeting. •
7. AJ Cully and Kaitlin Tran presented the waste free lunch program to the
Davis Magnet School for the first time this school year — it was presented
It
r Board of Directors
October 26, 2010
Paae 3 of 4
• twice during the prior school year. The presentation covered ways to reduce
the disposal of food packaging waste (and packaged food) into the waste
stream and encourage healthy eating programs. CMSD Staff and Lisa
Manfredi gave two presentations (grades 1 -3 and grades 4 -6) to audiences
totaling approximately 450 students and teachers — a job well done!.
8. Operations Adjustments Due to Personnel Changes: The General Manager
continued working with the Operations Manager and Personnel Manager to
hire a Lead Maintenance Worker to assist with the duties the Maintenance
Supervisor vacated upon his resignation on 9- 14 -10. The Operations
Manager assumed responsibility for all day -to -day operations, CMSD Yard
finalization, vehicle maintenance through the City of Costa Mesa,
acquisitions, First - Responder duties for SSOs and direct field crew
supervision using `Daily Work Assignment' sheets. The District Engineer
continued with full responsibility for the Sewer Lateral Assistance Program
CCTV reviews, evaluations and customer feedback and scheduling newly
found and necessary repairs to the CMSD sewer system. Field Crewmen
accepted greater responsibility in maintaining the pump stations and main
sewer lines through Operations Manager's Work Assignment Forms. Your
Operations Manager strongly supports hiring a replacement Maintenance
Supervisor as soon as possible to oversee the newly hired Lead
Maintenance Worker (scheduled to begin 11- 16 -10) and the two existing
® CMSD Maintenance Workers.
Strategic Plan Element & Goal
Not applicable.
Legal Reviews
None.
Financial Review
The cost to Costa Mesa Disposal for collecting refuse within District boundaries is
$196,987.58. Funds for this expenditure and encumbrance are within the Approved
FY 2010/11 Budget.
The cost to CR Transfer for recycling services is $174,672.24. Funds for this
expenditure and encumbrance are within the Approved FY 2010/11 Budget. .
Committee Recommendation
Analysis Items 2, 3, 4, 5, 6 and 7 are ongoing solid waste operations topics and were
reviewed at the Recycling Committee Meeting on October 25, 2010. Any comments
and /or recommendations from the committee will be brought forward to the Board for
discussion at tonight's meeting.
Board of Directors
November 18, 2010
Page 4 of 4
Public Notice Process •
Copies of this report are on file with the entire agenda packet at District Headquarters.
Alternative Actions
Refer the matter back to Staff for more information.
Financial Reviewed by:
Sherry Kallab
Administrative Manager
•
l
0� COG n�
SKNI
COSTA
MT TANY OR i SAN,
.I1
DiSTRICT EFF00
... an Independent Specia[District
Memorandum
To: Board of Directors
From: Janel Jackson
Date: November 1, 2010
Subject: REFUND REQUEST FOR BOARD APPROVAL
• There are no refund requests for the month of October, 2010.
11
Janel Jackson
Office Specialist H
Protecting our community's heath by providing soCuf waste and sewer coffection serUices
costamesasanitarydistrict.org
tisp �ax�ra,� f .
Mesa San District
KJAKI �qa ... an Independent Special District
•
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
.lames Ferryman
Staff
Scott C Carroll
General Manager
Robin B. Hamers
District Engineer
(949) 631 -1731
Joan Revak
Office Manager
Clerk of the District
Alan R. Burns
Legal Counsel
November 1, 2010
Board of Directors
Costa Mesa Sanitary District
628 W. 19"' Street
Costa Mesa, CA 92627 -2716
SUBJECT: TRASH OCCUPANCY COUNT
Dear Board of Directors:
There is no increase in units for the occupancy report for solid waste collection as
of November 1, 2010; therefore, the total occupancy count for November 1, 2010 is
21,516
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented
using 21,516 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
Marcus D. Davis Disposal for November collection based on this occupancy report so long
Treasurer as the contractor fulfills the obligations of the agreement. Said payment in the
amount of $196,987.58 to be ratified on the December, 2010 warrant list.
Phone Sincerely,
(949) 645 -8400
Fax
(949) 650 -2253 ? Ac4Aet-
Thomas A. Fauth
Address Operations Manager
628 W. 19th Street
Costa Mesa, CA
92 62 7 -2 71 6 cc: Costa Mesa Disposal
4fV
#6 4 Printed on Pro" OW c.0W 4lli{& -N'S j ani o QH'i1fY0} meK bN 17rOU Jmo S01j MaQe and Sufi (:1ffaboll setvicM
Recycled Paper www.crosbca.gov
is
•
9dF3;1
@f @A
Waft
M&A
UMA
1,640.81
1,565.91
1,506.27
County 105.83
85.93
City
3,405.18
3.254.63
3,106.05
2,98276
County
208.25
169.10
238.88
186.65
9dF3;1
�4!
9a3S1
9IafIY3 a o e�
City 1,716.71
1,640.81
1,565.91
1,506.27
County 105.83
85.93
121.40
94.85
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09110jr
11/09/10
City 1,688.47
. 1,613.82
1,540.14'
1,481:49
County 102.42
83.17
117.48
91.80
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion FY- 09110jr
11/09/10
City 3.002.68
County 179.37
2,847.42 3.419.43 3,325.48 3.026.43 3.546.84 3,405.18 1254.63 3,106.05 2,987.76
178.37 205.54 158.48 189.95 232.40 208.25 169.10 238.88 186.65
fl led? F, 000nn ege 1,604,97 1,526.15 1,28.33 1,75r7.0 1,62. 1, 4.8'8 822 4 7,725.74 1,6$7.3 1,60 .1 t 101,
City 1,513.79 1,435.51 1,723.89 1,676.53 1,525.78 1.786.80 1316.71 1,640.81 1,565.91 1,506.27
County 91.18 90.64 104.44 80.52 96.53 118.08 105.83 85.93 121.40 94.85
en. -�,� r 4'?J nom' '.rd�' b uo�"U.• ' b o • 0 ' . oQ' - off' ' cily;r�7,�
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion 2010/jr
11108110
0 0 0
City _....- ...._._.__�..._�..._..,�.
1.488.89
1.411.91
1,695.54
1,648.95
1,500.65
1,757.42 ^g
1,688.47
1,613.82
1,540.14
1.481-49 __..,......_
County
88.19
8733
101.10
77.96
93.42
114.32
102.42
83.17
117.48
91.80
en. -�,� r 4'?J nom' '.rd�' b uo�"U.• ' b o • 0 ' . oQ' - off' ' cily;r�7,�
'A composite recycling percentage for
City & County based on new characterization
studies completed by CRT.
Waste Diversion 2010/jr
11108110
0 0 0
® CR Transfer
•
•
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District (9)
MonthNear: Oct -10
Recycling Report
** Note: This material includes food / small particulate
and inert material.
Total Tonnage
Recycled Tonnage
Landfill Tonnage
County &
Recycle
Tons
Commodity
Percentage
Recycled
1506.27 94.85
1601.12
1481.49 91.80
Newspaper
7.88%
235.44
Cardboard
6.42%
191.73
Mixed Paper
5.13%
153.17
Glass
2.80%
83.64
PET
0.59%
17.55
HDPE
0.45%
13.42
Aluminum Cans
0.33%
9.98
Non - Ferrous Metal
0.44%
13.08
Tin /Metal
0.65%
19.28
Greenwaste
9.78%
292.24
Organic/ Fines ""
12.67%
378.63
Wood
1.41%
41.99
Concrete/Asphalt
1.88%
56.11
Drywall
0.00%
0.00
Totals 1
50.41%1
1506.27
** Note: This material includes food / small particulate
and inert material.
Total Tonnage
Recycled Tonnage
Landfill Tonnage
County &
TOTAL
Newport Bch.
2987.76 186.65
3174.41
1506.27 94.85
1601.12
1481.49 91.80
1573.29
Q��o IlBI�'
CR Transfer
To: Joan Revak
From: CR Transfer Inc.
Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11)
MonthNear: Oct -10
Recycling Report
** Note: This material includes food / small particulate
and inert material.
Total Tonnage 186.65
Recycled Tonnage 94.85
Landfill Tonnage 91.80
C
•
Rec cle
Tons
Commodity
Percenta a
Rec cled
Newspaper
10.19%
19.01
Cardboard
6.65%
12.42
Mixed Paper
7.63%
14.24
Glass
3.30%
6.15
PET
0.78%
1.45
HDPE
0.44%
0.83
Aluminum Cans
0.51%
0.94
Non - Ferrous Metal
0.27%
0.51
Tin /Metal
0.96%
1.8
Greenwaste
1.30%
2.42
Organic / Fines
11.67%
21.78
Wood
5.17%
9.66
Concrete/Asphalt
1.95%
3.64
Drywall
0.00%
0
Totals
50.81%1
94.85
** Note: This material includes food / small particulate
and inert material.
Total Tonnage 186.65
Recycled Tonnage 94.85
Landfill Tonnage 91.80
C
•
•
0 8600166444
BILL TO:
COSTA MESA SANI
628 W 19TH ST
COSTA MESA CA
DIST —SA HGT
92627
n 1 nMIVJrtM, IIVU.
P. O. BOX 125
STANTON, CA 90680 -0125
TERMS: NET 10 DAYS
TO PAY BY CREDIT =,SA
CARD, PLEASE FILL
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE #: INVOICE DATE:
16644 11/01/10
COSTA MESA SANI DIST —SA HGT
P.O. BOX 1200
COSTA MESA CA 92627
CUSTOMER #.
09— 8
REVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
12,474.31 :112 ,474.31 9,746.86 9,746.86
® e ,. ® ®— Please detach here and return with your payment CHECK #
-- TRANSFER, INC---------------------------------------------------
10/05/10
RESIDENTIAL WASTE
1
7.5
i" 52.220
392.69
10/06/10
RESIDENTIAL WASTE
3
31.7
52.220
1,659.55
10/06/10
TICKET 1436507 NOT POSTED
8.0
52.220
418.28
10/12/10
RESIDENTIAL WASTE
1
7.6
52.220
400.53
10/13/10
RESIDENTIAL WASTE
4
42.8
! 52.220
2,238.15
10/19/10
RESIDENTIAL WASTE
1
6.4
0 52.220
336.30
10/20/10
RESIDENTIAL WASTE
4
40.0
- 52.220
2,088.80
10/26/10
RESIDENTIAL WASTE
1
7.2
52.220
380.16
1 7/10
RESIDENTIAL WASTE
2
22.5
52.220
1,178.61
1 8/10
RESIDENTIAL WASTE
1
12.5
52.220
653.79
TOTALS
18
186.6
9 746.86
IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-9049
VIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE / INVOICE TOTAL
low
74.31 12 474.31 9,746.86 9 746 86 V 9746.86
CUSTOMER #: 09— 11 8 INVOICE # 166.44
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE
G) Printed on Recycled Paper
0� ®® 8400166434
I I v v i,.i I k,s F_-
BILL TO:
COSTA MESA SANI DIST AREA 9
628 W 19TH ST
COSTA MESA CA 92627
INVOICE #:
16643
CR TRANSFER, INC.
P. 0. BOX 125
STANTON, CA 90680 -0125
TERMS: NET 10 DAYS
TO PAY CREDIT v�n •
CARD, PLEASE FILL
IN INFORMATION ON BACK
OF REMITTANCE
INVOICE DATE:
11/01/10
COSTA MESA SANI
P.O. BOX 1200
COSTA MESA CA
DIST AREA 9
92627
09- CUSTOME') #:2
REVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE
162,197.93 E1612,19793 156,020.84 156,020.84
_ _ _ a m ----- e Please detach here and return with your payment CHECK #
3R- TRANSFER, INC. --------- --------------------- ® -®
10/01/101
10/04/101
RESIDENTIAL WASTE
RESIDENTIAL
13
129.3
✓ 52.220
6,756.22
10/05/101
WASTE
RESIDENTIAL WASTE
16
167.0
52.220
✓
8,723.35
10/06/101
RESIDENTIAL WASTE
14
14
137.1
125.4
52.220
52.220
7,160.41
10/06/101
TICKET 1436507 TO SANT ANA H
�8.0
52.220
6,552.57
418.28-
10/07/10
10/08/10
RESIDENTIAL WASTE
RESIDENTIAL WASTE
14
136.4
/ 52.220
7,126.46
10/11/101
RESIDENTIAL WASTE
12
16
122.9
171.6
.l 52.220
52.220
6,417.84
10/12/10
1 RESIDENTIAL WASTE
14
1.41.7
52.220
8,965.6
7,400.62
10/13/10
10/14/101
RESIDENTIAL WASTE
RESIDENTIAL
12
117.1
52.220
6,117.57
10/15/10
WASTE
RESIDENTIAL WASTE
15
164.7
✓ 52.220
8,604.29
10/18/10
RESIDENTIAL WASTE
13
16
135.3
166.9
52.220
52.220
7,065.37
10119110
RESI.DENTIAL WAS'T'E
13
127.1
f 52.220
8,715.52
6,638.21
10/20/10
10/21/10
RESIDENTIAL WASTE
RESIDENTIAL
14
127.7
✓ 52.220
6,672.67
10/22/10
WASTE
RESIDENTIAL WASTE
14
146.2
52.220
7,637.70
10/25/10
RESIDENTIAL WASTE
13
16
125.7
173.9
52.220
52.220
0,564.58
10/26/10
10/27/10
RESIDENTIAL WASTE
RESIDENTIAL
14
144:8
v 52.220
9,084.1-1
7,565.11
10/28/10
WASTE
RESIDENTIAL WASTE
14
144.0
/ 52.220
7,524.38
10/29/10
RESIDENTIAL WASTE
14
13
154.7
135.2
52.220
✓ 52.220
8,081.05
7,064.84
C F- E v E
(ID51h .SA
SAM iAA ' f,I!Sifilr'i
-- TOTALS1
294
2987.7
156,020.84
IF
YOU HAVE ANY QUESTIONS REGARDING ANY PART
OF THIS INVOICE,
PLEASE
CALL: (
714 ) 826-9049
s
:VIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE �d INVOICE TOTAL
162 197.93 162,197.93 156,020.84 1 E-156, 84__j 156020.84
CUSTOMER #: 09- 9 2 INVOICE # 16643
P.O. BOX 1200
OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE @
Primed u ReIvded Pane,
C
COSTA Mt5A SANITANY DIS(IRICT
... an Independent Special District
Memorandum
To: Board of Directors
Staff
From: Isidro Gallardo, Ordinance Enforcement Officer
Date: November 18, 2010,
Subject: Ordinance Enforcement Officer Monthly Report, October 2010
DISCUSSION: During the month of October, the District Ordinance Enforcement Officer
(OEO) continued targeting and enforcing appropriate ordinances and regulations in
areas that need more attention than others in the City of Costa Mesa.
Increased surveillance was placed in the area South of Baker St. and North of Arlington
Dr. Streets including Mendoza Dr., Coronado Dr., Presidio Dr., Junipero Dr. and
surrounding streets.
® Also, complaint calls to the District HQ from Costa Mesa
P City residents is steady; OEO
spends time on each call to address the issue. The number of customer requests for
service to the OEO averages 8 -10 per month. These are calls made to complain about
neighbors leaving trash containers in public sight. There were no calls to report
scavenging made to the OEO.
.7
A summary of the courtesy notice process for the District OEO is provided in the following
chart and demonstrates the effectiveness of a "1 st Notice ":
October 1 -31, 2010
1st
Notice
2"
Notice
Courtesy
Letter
South of Wilson St.
21
0
0
Wilson St. to Adams Ave.
27
4
0
Adams Ave. to Sunflower Ave.
11
2
0
RECOMMENDATION: The CMSD Board of Directors accepts this October 2010 OEO
Report.
Protecting our community's Health by providing solo! waste and sewer collection services.
crosdca.gov
• COSTA ESA SAST
S M ARY ISTRICT D
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#129 Bristol Street Sewer Improvements
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTION:
Increase sewer size in Bristol Street Southbound between Irvine Ave and Birch Street. Phase 1
constructed the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting. The
Engineer's Estimate is $461,758.
START DATE:
10 -Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9/23/10 - The design phase has started with survey work to identify water valves in the vicinity of the new sewer line.
10/26/10 - The Design phase is continuing including designing water line relocation plans for the portion of water line in conflict with the
sewer.
11/18/10 - A meeting was held 10/27/10 at IRWD and it appears the new sewer can be pipe bursted under the existing water line at
Irvine Ave thereby alleviating the necessitV to relocate the water line. Work on the plans is continuing.
FINANCIAL STATUS throw
h 10131/10:
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Encumbrances
Account Number
Balance
#183 -2
1,580,192
1,077,023
11,765
491,404
20
Total
1,580,192
1,077,023
11,765
-
491,404
1 -J
1 (p
J
0
v
d
w
CD
-R
n-
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#171 Irvine Pumping Station Force Main
PROJECT MANAGER:
Rob Harriers, District Engineer
DESCRIPTION:
Rehabilitate the existing 3,000 L.F. of 14 " force main by inserting a 12" HDPE liner. The portion of 12"
PVC SDR 35 force main constructed with the pumping station to remain. The Engineer's Estimate is
START DATE:
10 -Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9/23/10 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design.
10/26/10 - The desi n hase is continuing. The base plan is complete and work on the plan and profile has begun.
11/18/10 - The profile of the existing force main and the location of the insertion ptits has been added to the plans.
FINANCIAL STATUS throu
h 10/31/10:
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Account Number
Encumbrances
Balance
#171
1,360,000
204,447
10,461
1,145,093
20
Total
1,360,000
204,447
10,461
1,145,093
• • • le. -,
COSTA MESA MITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#183 -2 Bristol Street Sewer Replacement n/o Randolph
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
The project is part of the District's Hot Spot Abatement Program and will remove three large sags from a
section of 8" sewer main on Bristol Street that serves the Camp and Lab developments
START DATE:
Fall 2010
COMPLETION DATE:
Late 2010
STATUS REPORT:
2/25/10 - Existing gas company and SCE company lines have been found extremely close to the existing sewer, which is scheduled for removal
and replacement due to three large sags in the line. Meetings are being arranged with the utilities to discuss options for sewer construction.
3/25/10 - The apparent conflict with the gas and sewer lines was resolved and the sewer replacement plans completed to 90 %. The soils
investigation contract and traffic engineering contract are being reviewed for signature.. The project specifications are nearly complete.. The plans
must be submitted to the City of Costa Mesa for plan check and approval prior to going out to bid.
4/22/10 - The plans and specifications are 75% complete, and contracts for a soils engineering investigation and traffic control plans are being
finalized. When this work is complete, the plans will be submitted to the City and other utilities for plan check.
5/27/10 - The traffic control plan was prepared and the sewer plans and traffic control plans were submitted to the City of Costa Mesa for first plan
check. The soils investigation is underway. 6121110 The City has riot completed nor returned first plan check comments. The soils report is being
prepared.
6/21/10 - The City has not completed nor returned first plan check comments. The soils report is being prepared. Due to other projects in the
vicinity of this project and the OC Fair, construction will occur after the.00 Fair.
7/22/10 - The project is ready to be placed out to bid. Construction will begin after the Fair has been held.
8/26/10 - The project is out to bid and bid opening is 9/7/10.
9123/10 - The results of bid opening are on the agenda as a separate item.
10/26/10 - The preconstruction meeting was held 10/11/10 and construction will begin 10/18/10
11/18/10 - Construction was completed on 11/2/10
FINANCIAL STATUS throu
1110/311/10:
Approved Proj
Budget
June 30,
Accumulated
Costs
Current Year
Expenditures
Encumbrances
Account Number
Balance
#183 -2
158,017
24,283
1,230
132,504
20
Total
158,017
24,283
1
1 1,230
1 1
132,504
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -2011
PROJECT:
#185 System Wide Sewer Reconstruction - Phase 1
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Reconstruction of the Grade 5 sewer problems disclosed during the 2006 -2009 televising project. There
are 4 phases to the project with each phase reconstructing approximately 64 locations and the preliminary
Engineer's Estimate for each phase if $1 million.
START DATE:
10 -Aug
COMPLETION DATE:
Mid 2011
STATUS REPORT:
9123110 - The design phase has begun and base maps and plans are being prepared.
10/26/10 - The design phase is continuing. Grade 5 sewer repairs that are likely to collapse are being repaired immediately under a
letter of agreement with local contractors.
11/18/10 - Nearly all 64 locations for the project have been selected and videos viewed. A total of 4 Grade 5 repairs have been repaired
outside the plans and specs due to possible collapsed pipes.
FINANCIAL STATUS through
10/31/10:
Approved Proj
Budget
June 30, 2010
Accumulated
Costs
Current Year
Expenditures
Encumbrances
Account Number
Balance
#185
1,086,000
-
8,926
1,077,074
20
Total
1,086,000
-
8,926
-
1,077,074
0
COSTA MESA fRITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -11
PROJECT:
#187 District Yard
PROJECT MANAGER:
Rob Flamers, District Engineer
DESCRIPTION:
#187 Construction of new District Yard at 174 W. Wilson Street, Costa Mesa
START DATE:
Sep -09
COMPLETION DATE:
Early June 2010
STATUS REPORT:
2/25/10 - Construction is approximately 50% complete. HSW superintendent and project managers provide detailed advance review of all items thereby
insuring continuing successful progress.
3/25/10 - Construction is approximately 65% complete. Howard S. Wright superintendent and project managers provide detailed advanced review of all
items and coupled with detailed review by the project architect and CMSD staff, the construction continues to be successful. The project has already
achieved LEED Gold status with Platinum accreditation still possible.
4122/10 -Construction is approximately 85% complete. The roof is now on the building and the interior walls are being constructed. Staff is considering
re- arranging HVAC equipment on the mezzanine level to maximize storage area.
5/27/10 - Construction is approximately 95% complete. The doors and windows were installed on the building so the building is now secure. The parking
lot concrete was installed. The City of Costa Mesa will be installing the street improvements as part of their Wilson Street rehabilitation project. 6/21/10
The Yard should be complete and a C of O issued by the end of June 2010. The City will not be installing the street improvements until mid 2011 so a
temporary drive approach was constructed.
6/21110 -The Yard should be complete and a C of O issued by the end of June 2010. The City will not be installing the street improvements until mid
2011 so a temporary drive approach was constructed.
7122/10 - Construction is essentially complete. The District will learn the LEED accreditation level in mid November or early December 2010. The City
street improvements will probably be constructed by then.
8/26/10 - Construction is essentially complete, however, a delay in having phone lines installed is holding up the certificate of occupancy.
9/23110 - The certificate of occupancy had not been issued as of 9/6/10 but the furniture was delivered on 9/2/10 and the Open House is scheduled for
10/30/10.
10/26/10 - The Yard Construction was completed 10/09/10 and the CMSD Operations Manager is managing the site in the absence of a Maintenance
Supervisor.
11/18/10 -The Board accepted the project as complete on 10/26/10 and the Notice of Completion was sent for recording. Grand opening ceremonies
were held 10/30/10.
FINANCIAL STATUS throw
h 10131/10:
Approved Proj
Budget
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Account Number
Encumbrances
Balance
#187
3,976,949
3,330,030
209,471
437,448
30
Total
3,976,949
3,330,030
209,471
-
437,448
,
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -11
PROJECT:
#188 Conversion of Sewer Atlas to GIS
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of sewer cleaning
maps and schedule; preparation of Computerized Maintenance Management System (CMMS);
and preparation of Hydraulic Modeling program.
START DATE:
26- Oct -09
COMPLETION DATE:
30- Sep -11
STATUS REPORT:
2/25/10 - 100% of the GIS sewer asset data has been updated /corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd by CMSD; 100% of
the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning frequency. Laterals
are currently being created in the GIS.
3/25/10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, bi- annual, and tri- annual
cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records request.
4/22/10 - Phase I of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and Grade 5
pipe problems to support justification for using fixture fees to perform the necessary reconstruction.
5/27110 - Phase I consisting of converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The CMSD
GM is working on obtaining the basic parcel data needed to complete the atlas.
6/21/10 Phase I will be completed when the District obtains the basic parcel data from the County. The District needs to authorize Phase II to begin by the end of
June 2010 to remain on schedule.
7/22110 EEC requires the basic parcel data to complete Phase I. The notice to proceed on Phase II was given to EEC on 6/25/10.
8/26/10 EEC is still waiting for the basic parcel data to complete Phase I along with a few sets of plans from the District Engineer to complete the update. The
sewer cleaning maps in Phase I were completed as well. Phase II (CMMS) is underway.
9/23110 EEC has completed placing the last 3 years of construction plans into the GIS atlas while the General Manager is attempting to obtain the basic parcel
data for the GIS. EEC is working on the Phase II CMMS program
10126/10 - The General Manager's request to obtain discounted parcel data for the atlas will be considered by the County Board of Supervisors in
October or November 2010. Work on Phase II CMMS is continuing.
11/18/10 - The General Manager is attempting to obtain the basic parcel datea. Work on Phase II CMMS is continuing.
FINANCIAL STATUS throu
h 10/31/10
Account Number
Approved Proj
Budget
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Encumbrances
Balance
#188
194,875
62,703
2,390
-
129,782
20
Total
194,875
62,703
2,390
-
129,782
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2010 -11
PROJECT:
#189 Rehabilitation of Six Sewers Transferred to CMSD
PROJECT MANAGER:
Rob Hamers, District Engineer
DESCRIPTION:
Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD $1.3
million for the work and plans and specs are being prepared.
START DATE:
February 1, 2010
COMPLETION DATE:
Mid 2011
STATUS REPORT:
4/22/10 - Engineering staff has discussed the sewers and deleted non - essential items from the project scope of work. Plans and specs are 5% complete.
5/27/10 - Proposals were obtained for traffic engineering and soils investigation for removing the sag in the sewer in South Cost Drive easterly of Harbor
Blvd. Plans and specs are approximately 25% complete.
6/21/10 -Traffic Control Plans are being completed for the South Coast Drive lane closure to allow drilling for the soils report. Progress on the project plans
is continuing.
7/22/10 - The design phase is continuing. The land closure plan was completed and drilling for the soils investigation on South Coast Plaza has occurred.
8/26/10 - The plans are ready for submittal to the City of Costa Mesa for 1st plan check. Work is beginning on the specs. The scope of work on the project
was minimalized to save the District as much as possible of the $1.3 Million paid by OCSD.
9/23110 -Additional investigation is occurring into the sag on South Coast Drive, which maybe longer than first anticipated. Survey work is occurring and
staff will be recommending additional CCTV to final the plans and place the project out to bid.
10/26/10 - The field crew will be cleaning the sewer on South Coast Drive and observing the flows to verify the length of sewer in the sag. After this item is
resolved, the plans andspecs will be placed out to bid
11/18/10 - A contractor will be potholing the 10" sewer in South Coast Drive 1 10' east of the Harbor Blvd. MH followed by surveyors shooting the elevation of
the sewer. This allows the design of the sag remediation to be resolved if the elevation is lower than the manhole.
FINANCIAL STATUS throw
ah 10/31/10:
Approved Proj
Budget
June 30, 2010
Accumulated Cost
Current Year
Expenditures
Account Number
Encumbrances
Balance
#189
48,800
17,112
22,544
-
9,145
20
Total 1
48,800
17,112
1 22,544
-
9,145
'd
•
Meeting Date pvltel ;N�mher..�
11/18/10 , i__„Y ,
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2011 -5
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $901,790.02 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in her own records.
PASSED AND ADOPTED this 18th day of November 2010.
ATTEST:
Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
President
I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that
the foregoing Warrant Resolution No. CMSD 2011 -5 was duly adopted by the Costa
Mesa Sanitary District at a regular meeting held on the 18th day of November 2010.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 18th day of November 2010.
® Clerk of the Costa Mesa Sanitary District
Accounts Payable
Checks for Approval
User: tgonzalez
Printed: 11/03/2010 - 2:16 PM
Check Number Check Date Fund Name
Account Name
COST4 WE SA S1WI` A1RT dOISTRICT
... an Independent Spacial District
Vendor Name
Amount
0
10/06/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
5,189.41
0
10/06/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
52.60
0
10/06/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
52.60
0
10/06/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
534.24
0
10/06/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
534.24
Check Total:
6,363.09
0
10/06/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,834.86
Check Total:
1,834.86
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
155.92
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
264.84
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
2,227.59
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,783.42
0
10/06/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
10.23
0
10/06/2010
Liquid Waste Fund
Medicare - Employer
Cal Pers Employee Ret System
-0.01
Check Total:
6,441.99
0
10/06/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
2,286.55
0
10/06/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
154.98
0
10/06/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
154.98
Check Total:
2,596.51
0
10/06/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
888.09
Check Total:
888.09
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
1.90
AP - Checks for Approval ( 11 /03/2010 - 2:16 PM )
is
• 6 e I
AP - Checks for Approval ( 11/03/2010 - 2:16 PM ) Page 2
Check Nier
Check Date
Fund Name
Account Name •
Vendor Name
T
Amount
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3.22
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
27.11
0
10/06/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
46.04
0
10/06/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
0.93
Check Total:
79.20
0
10/07/2010
Liquid Waste Fund
PERS Medical
Cal PERS
5,817.17
0
10/07/2010
Solid Waste Fund
Benefits Admin Costs
Cal PERS
2.50
0
10/07/2010
Liquid Waste Fund
Benefits Admin Costs
Cal PERS
22.51
Check Total:
5,842.18
0
10/20/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
4,923.44
0
10/20/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
52.60
0
10/20/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
52.60
0
10/20/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
518.71
0
10/20/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
518.71
Check Total:
6,066.06
0
10/20/2010
Liquid Waste Fund
State Withholding Taxes
State of Cal Emp Dev Dept
1,750.04
Check Total:
1,750.04
0
10/20/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
153.61
0
10/20/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
260.91
0
10/20/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
2,194.61
0
10/20/2010
Liquid Waste Fund
PERS Retirement
Cal Pers Employee Ret System
3,727.41
0
10/20/2010
Liquid Waste Fund
PERS Survivor Benefit
Cal Pers Employee Ret System
10.23
0
10/20/2010
Liquid Waste Fund
PERS - Employer
Cal Pers Employee Ret System
-0.01
Check Total:
6,346.76
0
10/15/2010
Solid Waste Fund
Investment Earnings
Bank of America
795.45
Check Total:
795.45
0
10/22/2010
Solid Waste Fund
Equipment Maintenance
Automatic Data Processing, Inc
5.65
0
10/22/2010
Liquid Waste Fund
Equipment Maintenance
Automatic Data Processing, Inc
50.80
Check Total:
56.45
AP - Checks for Approval ( 11/03/2010 - 2:16 PM ) Page 2
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
0
10/29/2010
Liquid Waste Fund
Federal Withholding Taxes
Internal Revenue Service
209.42
0
10/29/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
356.24
0
10/29/2010
Liquid Waste Fund
FICA - Employee
Internal Revenue Service
356.24
0
10/29/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
83.33
0
10/29/2010
Liquid Waste Fund
Medicare - Employee
Internal Revenue Service
83.33
Check Total:
1,088.56
7812
10/08/2010
Liquid Waste Fund
Employee Insurance
AFLAC
706.78
Check Total:
706.78
7813
10/08/2010
Solid Waste Fund
Telephone
AT &T
50.77
7813
10/08/2010
Liquid Waste Fund
Telephone
AT &T
456.95
Check Total:
507.72
7814
10/08/2010
Solid Waste Fund
Legal Services
Alan R. Burns
1,095.95
7814
10/08/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
2,035.35
7814
10/08/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
18.10
7814
10/08/2010
Solid Waste Fund
Legal Services
Alan R. Burns
139.37
7814
10/08/2010
Liquid Waste Fund
Legal Services
Alan R. Burns
258.83
Check Total:
3,547.60
7815
10/08/2010
Solid Waste Fund
Professional Services
Computer Masters
20.00
7815
10/08/2010
Liquid Waste Fund
Professional Services
Computer Masters
180.00
7815
10/08/2010
Solid Waste Fund
Professional Services
Computer Masters
420.85
7815
10/08/2010
Liquid Waste Fund
Professional Services
Computer Masters
3,787.67
7815
10/08/2010
Solid Waste Fund
Professional Services
Computer Masters
10.00
7815
10/08/2010
Liquid Waste Fund
Professional Services
Computer Masters
90.00
Check Total:
4,508.52
7816
10/08/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
113.00
7816
10/08/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
7816
10/08/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
27.00
7816
10/08/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
75.00
7816
10/08/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
-25.00
7816
10/08/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
100.00
Check Total:
385.00
AP - Checks or Approval ( 11/03/2010 - 2:16 PM)
•
�ge 3
IC
Check N *r Check Date Fund Name Account Name Vendor Name Amount
7817 10/08/2010 Liquid Waste Fund
7818 10/08/2010 Solid Waste Fund
7818 10/08/2010 Liquid Waste Fund
7819 10/08/2010 Solid Waste Fund
7819 10/08/2010 Liquid Waste Fund
7820
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
7821
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
10/08/2010
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Liquid Waste Fund
Sewer Maint -FOG Prog Contract
Building Maintenance
Building Maintenance
Mileage Reimbursement
Mileage Reimbursement
Sewer Maint - Material /Supplies
Engineering/Architectual Sery
Engineering/Architectual Sery
Plan Ck/Inspection- Inside
Plan Ck/Inspection- Inside
Plan Ck/Inspection- Outside
Plan Ck/Inspection- Outside
Plan Ck/Inspection -Swr Lateral
Plan Ck/Inspection -Swr Lateral
Westside Aband #101 -Cont Svc
Westside Aband #101 -Cont Svc
Bristol St Pump - Contract Labor
Irvine PS Frce Main# 171 -Contr
Irvine PS Frce Main #171 -Contr
Irvine PS Frce Main #171 -Contr
Grade 5 CCTV Improvements
Rehab of (6)Swrs Transfrd #189
Rehab of (6)Swrs Transfrd #189
Rehab of (6)Swrs Transfrd #189
Environmental Engr & Cont, Inc
F.M. Thomas Air Condittioning,
F.M. Thomas Air Condittioning,
8,289.86
Check Total: 8,289.86
15.30
137.70
Check Total: 153.00
Isidro Gallardo 677.70
Isidro Gallardo 75.30
Golden Bell Products, Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Robin B. Hamers & Assoc., Inc.
Check Total:
Check Total:
Check Total:
753.00
1,555.13
1,555.13
5,355.75
1,400.00
241.25
12,545.25
386.00
258.00
1,061.50
870.75
579.00
96.75
3,618.75
3,570.50
1,840.00
2,991.50
8,926.25
1,592.25
920.00
129.00
46,382.50
7822
10/08/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
70.05
7822
10/08/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
46.32
7822
10/08/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
HUB Auto Supply
-57.49
7822
10/08/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
HUB Auto Supply
20.47
7822
10/08/2010
Liquid Waste Fund
Sewer Maint - Equipment Maint
HUB Auto Supply
84.78
AP - Checks for Approval ( H /03/2010 - 2:16 PM ) Page 4
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
164.13
7823
10/08/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
Jimni Systems, Inc
825.00
7823
10/08/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
Jimni Systems, Inc
585.00
Check Total:
1,410.00
7824
10/08/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
18.00
7824
10/08/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
18.00
Check Total:
36.00
7825
10/08/2010
Solid Waste Fund
Equipment Maintenance
Meridian Systems Supply
21.00
7825
10/08/2010
Liquid Waste Fund
Equipment Maintenance
Meridian Systems Supply
189.00
Check Total:
210.00
7826
10/08/2010
Liquid Waste Fund
Sewer Maint -Sewer Line Maint
National Plant Services, Inc.
9,600.00
Check Total:
9,600.00
7827
10/08/2010
Facilities Revolving Fund
District Yard
Newport Business Interiors Inc
810.00
Check Total:
810.00
7828
10/08/2010
Solid Waste Fund
Electric - Building
Southern California Edison
90.43
7828
10/08/2010
Liquid Waste Fund
Electric - Building
Southern California Edison
813.91
Check Total:
904.34
7829
10/08/2010
Liquid Waste Fund
Life /AD &D Insurance
Spec Dist Risk Mgt Authority
150.20
7829
10/08/2010
Liquid Waste Fund
Dental Insurance
Spec Dist Risk Mgt Authority
531.76
7829
10/08/2010
Liquid Waste Fund
Long -Term Disability
Spec Dist Risk Mgt Authority
294.33
7829
10/08/2010
Solid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
2.98
7829
10/08/2010
Liquid Waste Fund
Benefits Admin Costs
Spec Dist Risk Mgt Authority
26.82
7829
10/08/2010
Liquid Waste Fund
Vision Insurance
Spec Dist Risk Mgt Authority
29.36
Check Total:
1,035.45
7830
10/08/2010
Liquid Waste Fund
Capital Outlay
Vertex Business Interiors
1,634.51
7830
10/08/2010
Liquid Waste Fund
Capital Outlay
Vertex Business Interiors
23,890.20
_page 5
AP - Checks for Approval ( 11/03/2010 - 2:16 PM)
.k
Check Na Check Date Fund Name Account Name Vendor Name • Amount
Check Total: 25,524.71
7831
10/12/2010
Liquid Waste Fund
Sewer Maint- Telephone
AT &T
311.20
7831
10/12/2010
Liquid Waste Fund
Sewer Maint - Telephone
AT &T
229.48
Check Total:
540.68
7832
10/12/2010
Solid Waste Fund
Investment Earnings
Bank of America
15.00
7832
10/12/2010
Liquid Waste Fund
Postage
Bank of America
28.32
7832
10/12/2010
Solid Waste Fund
Building Maintenance
Bank of America
15.60
7832
10/12/2010
Liquid Waste Fund
Building Maintenance
Bank of America
140.39
7832
10/12/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
11.52
7832
10/12/2010
Liquid Waste Fund
Travel /Meals /Lodging
Bank of America
103.65
7832
10/12/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
17.94
7832
10/12/2010
Liquid Waste Fund
Travel/Meals/Lodging
Bank of America
161.46
7832
10/12/2010
Solid Waste Fund
Travel/Meals /Lodging
Bank of America
19.34
7832
10/12/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
174.06
7832
10/12/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
Bank of America
37.84
7832
10/12/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Bank of America
2.26
7832
10/12/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
Bank of America
20.37
7832
10/12/2010
Solid Waste Fund
Travel /Meals /Lodging
Bank of America
4.50
7832
10/12/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
40.50
7832
10/12/2010
Solid Waste Fund
Staff Development
Bank of America
1.50
7832
10/12/2010
Liquid Waste Fund
Staff Development
Bank of America
13.50
7832
10/12/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
445.27
7832
10/12/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
49.47
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
65.40
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
201.81
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
58.50
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Small Tools /Eq
Bank of America
210.00
7832
10/12/2010
Liquid Waste Fund
Sewer Maint- Material /Supplies
Bank of America
170.28
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
394.72
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
104.89
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
199.98
7832
10/12/2010
Liquid Waste Fund
Sewer Maint- Material /Supplies
Bank of America
134.72
7832
10/12/2010
Solid Waste Fund
Travel/Meals/Lodging
Bank of America
0.57
7832
10/12/2010
Liquid Waste Fund
Travel/Meals /Lodging
Bank of America
5.17
7832
10/12/2010
Liquid Waste Fund
Public Info /Ed/Community Promo
Bank of America
110.00
7832
10/12/2010
Liquid Waste Fund
Public Info/Ed /Community Promo
Bank of America
170.00
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
34.29
7832
10/12/2010
Facilities Revolving Fund
District Yard
Bank of America
- 276.00
7832
10/12/2010
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
360.21
7832
10/12/2010
Liquid Waste Fund
Sewer Maint -Bldg Maint
Bank of America
68.39
7832
10/12/2010
Liquid Waste Fund
Sewer Maint - Material /Supplies
Bank of America
304.42
AP - Checks for Approval ( 11/03/2010 - 2:16 PM ) Page 6
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
593.60
7833
10/12/2010
Liquid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
7832
10/12/2010
Liquid Waste Fund
Sewer Maint -Small Tools /Eq
Bank of America
29.33
7832
10/12/2010
Liquid Waste Fund
Sewer Maint -Inflow Reduction
Bank of America
310.00
7832
10/12/2010
Liquid Waste Fund
Sewer Maint -Inflow Reduction
Bank of America
87.50 .
Check Total: 4,046.67
7833
10/12/2010
Solid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
593.60
7833
10/12/2010
Liquid Waste Fund
Fiscal Services
CBIZ ATA Orange County LLC
1,102.40
Check Total:
1,696.00
7834
10/12/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
Edward Starnes
20.00
7834
10/12/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
Edward Starnes
20.00
Check Total:
40.00
7835
10/12/2010
Solid Waste Fund
Gas - Building
The Gas Company
1.87
7835
10/12/2010
Liquid Waste Fund
Gas - Building
The Gas Company
16.78
Check Total:
18.65
7836
10/12/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
18.00
Check Total:
18.00
7837
10/12/2010
Solid Waste Fund
Office Supplies
Office Depot
43.34
7837
10/12/2010
Liquid Waste Fund
Office Supplies
Office Depot
390.05
7837
10/12/2010
Solid Waste Fund
Office Supplies
Office Depot
5.47
7837
10/12/2010
Liquid Waste Fund
Office Supplies
Office Depot
49.27
Check Total:
488.13
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
326.65
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
224.03
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
330.01
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
112.06
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
47.66
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
70.75
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
421.47
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
431.17
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
690.53
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
78.53
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
85.36
AP - Checks for Approval ( 11/03/2010 - 2:16 PM) age 7
AP - Checks for Approval ( 11/03/2010 - 2:16 PM) Page 8
Check Njor
Check Date
Name
0
®
Fund
Account Name
Vendor Name
Amount
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
142.29
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
53.41
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
385.32
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
325.57
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
64.70
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
297.78
7838
10/12/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
1,276.49
Check Total:
5,363.78
7839
10/12/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
930.00
Check Total:
930.00
7840
10/12/2010
Liquid Waste Fund
Deferred Medical -RBS- Employee
VantagePoint Transfer Agents
312.43
7840
10/12/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
312.43
Check Total:
624.86
7841
10/22/2010
Solid Waste Fund
Trash Hauler
Costa Mesa Disposal
196,987.58
Check Total:
196,987.58
7842
10/22/2010
Solid Waste Fund
Building Maintenance
Bay Alarm
15.70
7842
10/22/2010
Liquid Waste Fund
Building Maintenance
Bay Alarm
141.30
Check Total:
157.00
7843
10/22/2010
Solid Waste Fund
Investment Earnings
Bank of New York
1,500.00
Check Total:
1,500.00
7844
10/22/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
City of Newport Beach
17.41
Check Total:
17.41
7845
10/22/2010
Solid Waste Fund
Trash Hauler
Costa Mesa Disposal
196,987.58
Check Total:
196,987.58
7846
10/22/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Steve Cooper
1,314.75
AP - Checks for Approval ( 11/03/2010 - 2:16 PM) Page 8
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
1,314.75
7847
10/22/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
480.00
7847
10/22/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
200.00
7847
10/22/2010
Liquid Waste Fund
Sewer Maint -Pump Stn Contract
C &R Drains Inc.
244.00
Check Total:
924.00
7848
10/22/2010
Facilities Revolving Fund
District Yard
Cross Media Resources
320.44
Check Total:
320.44
7849
10/22/2010
Solid Waste Fund
Recycling/Disposal
CR Transfer, Inc.
162,197.93
7849
10/22/2010
Solid Waste Fund
Recycling/Disposal
CR Transfer, Inc.
12,474.31
Check Total:
174,672.24
7850
10/22/2010
Solid Waste Fund
Household Hazardous Waste
Curbside, Inc.
1,982.36
7850
10/22/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
7850
10/22/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
157.50
7850
10/22/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
75.00
7850
10/22/2010
Solid Waste Fund
Pharmaceutical Program
Curbside, Inc.
-25.00
7850
10/22/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
100.00
7850
10/22/2010
Solid Waste Fund
Sharps Program
Curbside, Inc.
95.00
Check Total:
2,479.86
7851
10/22/2010
Solid Waste Fund
Travel /Meals /Lodging
Jim Ferryman
3.45
7851
10/22/2010
Liquid Waste Fund
Travel/Meals /Lodging
Jim Ferryman
31.05
Check Total:
34.50
7852
10/22/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Scott Fox Thomas
1,800.00
Check Total:
1,800.00
7853
10/22/2010
Solid Waste Fund
Staff Development
Government Finance Officers Association
18.00
7853
10/22/2010
Liquid Waste Fund
Staff Development
Government Finance Officers Association
162.00
Check Total:
180.00
7854
10/22/2010
Facilities Revolving Fund
District Yard
The Greater Alarm Company Inc
234.75
AP - Check: Approval( 11/03/2010 - 2:16 PM)
•
�ge 9
Check N *r Check Date Fund Name Account Name ® Vendor Name Amount
7854
10/22/2010
Facilities Revolving Fund
District Yard
The Greater Alarm Company Inc
702.41
7854
10/22/2010
Facilities Revolving Fund
District Yard
The Greater Alarm Company Inc
374.75
7854
10/22/2010
Facilities Revolving Fund
District Yard
The Greater Alarm Company Inc
132.50
Check Total:
1,444.41
7855
10/22/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Carl Halbach
1,800.00
Check Total:
1,800.00
7856
10/22/2010
Facilities Revolving Fund
District Yard
Howard S. Wright Constructors
108,606.42
Check Total:
108,606.42
7857
10/22/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.00
7857
10/22/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Irvine Ranch Water District
8.00
Check Total:
16.00
7858
10/22/2010
Solid Waste Fund
Recycling Grant AB 939
Francene Dr. Kaplan
200.00
Check Total:
200.00
7859
10/22/2010
Solid Waste Fund
Public Info/Ed/Community Promo
King Badge & Button Co, Inc.
89.30
7859
10/22/2010
Liquid Waste Fund
Public Info /Ed/Community Promo,
King Badge & Button Co, Inc.
803.70
Check Total:
893.00
7860
10/22/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Aaron Klemm
1,800.00
Check Total:
1,800.00
7861
10/22/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
49.26
7861
10/22/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
443.38
7861
10/22/2010
Solid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
6.65
7861
10/22/2010
Liquid Waste Fund
Equipment Maintenance
Konica Minolta Bus Sol U.S.A.,
59.88
Check Total:
559.17
7862
10/22/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Kristin Lahut
1,135.00
Check Total:
1,135.00
AP - Checks for Approval ( 11/03/2010 - 2:16 PM) Page 10
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
7863
10/22/2010
Solid Waste Fund
Legal Services
Liebert Cassidy Whitmore
36.03
7863
10/22/2010
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
324.27
7863
10/22/2010
Solid Waste Fund
Legal Services
Liebert Cassidy Whitmore
127.50
7863
10/22/2010
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
1,147.50
7863
10/22/2010
Liquid Waste Fund
Legal Services
Liebert Cassidy Whitmore
2,336.00
Check Total:
3,971.30
7864
10/22/2010
Solid Waste Fund
Building Maintenance
The Lloyd Pest Control Co. Inc
7.00
7864
10/22/2010
Liquid Waste Fund
Building Maintenance
The Lloyd Pest Control Co. Inc
63.00
Check Total:
70.00
7865
10/22/2010
Liquid Waste Fund
Sewer Maint- Water Pumps
Mesa Consolidated Water Dist
18.00
Check Total:
18.00
7866
10/22/2010
Solid Waste Fund
Building Maintenance
County of Orange Tax Collector
38.73
7866
10/22/2010
Liquid Waste Fund
Building Maintenance
County of Orange Tax Collector
348.61
Check Total:
387.34
7867
10/22/2010
Liquid Waste Fund
Due to OCSD
Orange County Sanitation Distr
4,306.35
Check Total:
4,306.35
7868
10/22/2010
Solid Waste Fund
Office Supplies
Office Depot
4.30
7868
10/22/2010
Liquid Waste Fund
Office Supplies
Office Depot
38.72
7868
10/22/2010
Solid Waste Fund
Office Supplies
Office Depot
10.00
7868
10/22/2010
Liquid Waste Fund
Office Supplies
Office Depot
89.97
7868
10/22/2010
Liquid Waste Fund
Office Supplies
Office Depot
19.35
7868
10/22/2010
Solid Waste Fund
Office Supplies
Office Depot
2.16
7868
10/22/2010
Solid Waste Fund
Office Supplies
Office Depot
0.39
7868
10/22/2010
Liquid Waste Fund
Office Supplies
Office Depot
3.55
7868
10/22/2010
Solid Waste Fund
Office Supplies
Office Depot
4.82
7868
10/22/2010
Liquid Waste Fund
Office Supplies
Office Depot
43.39
Check Total:
216.65
7869
10/22/2010
Liquid Waste Fund
Sewer Maint- Equipment Maint
Orange County Forklift, Inc.
112.50
Check Total:
112.50
AP - Checks for Approval ( 11/03/2010 - 2:16 PM) ® image 11
Check Nfr
Check Date
Fund Name
Account Name
Vendor Name
Amount
7870
10/22/2010
Solid Waste Fund
Travel/Meals /Lodging
Art Perry
3.40
7870
10/22/2010
Liquid Waste Fund
Travel/Meals /Lodging
Art Perry
30.60
Check Total:
34.00
7871
10/22/2010
Liquid Waste Fund
Capital Outlay
Presentation Systems
3,458.14
7871
10/22/2010
Liquid Waste Fund
Capital Outlay
Presentation Systems
1,157.34
Check Total:
41615.48
7872
10/22/2010
Facilities Revolving Fund
District Yard
Robert Thorton Architects, Inc
66.18
Check Total:
66.18
7873
10/22/2010
Liquid Waste Fund
Westside Aband# 10 1 -Cont Svc
Santa Ana Blue Print
45.19
7873
10/22/2010
Liquid Waste Fund
Sewer Maint -Misc Swer Wk
Santa Ana Blue Print
33.00
7873
10/22/2010
Liquid Waste Fund
Sewer Maint -Misc Swer Wk
Santa Ana Blue Print
37.31
Check Total:
115.50
7874
10/22/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
741.73
7874
10/22/2010
Liquid Waste Fund
Sewer Maint - Electric Pumps
Southern California Edison
794.75
Check Total:
1,536.48
7875
10/22/2010
Solid Waste Fund
Travel/Meals/Lodging
Arlene Schafer
2.16
7875
10/22/2010
Liquid Waste Fund
Travel/Meals /Lodging
Arlene Schafer
19.46
Check Total:
21.62
7876
10/22/2010
Solid Waste Fund
Public Info /Ed/Community Promo
Times Community News
12.50
7876
10/22/2010
Liquid Waste Fund
Public Info/Ed/Community Promo
Times Community News
112.50
Check Total:
125.00
7877
10/22/2010
Solid Waste Fund
Building Maintenance
Trimco Landscape
11.50
7877
10/22/2010
Liquid Waste Fund
Building Maintenance
Trimco Landscape
103.50
Check Total:
115.00
7878
10/22/2010
Liquid Waste Fund
Contract Services
Underground Service Alert/SC
143.50
AP - Checks for Approval ( 11/03/2010 - 2:16 PM) Page 12
Check Number Check Date Fund Name Account Name Vendor Name Amount
Report Total: 901 ,790.02
AP - Checks for Approval ( 11 /03/2010 - 2:16 PM) age 13
• 0 1, 1 -
Check Total:
143.50
7879
10/22/2010
Liquid Waste Fund
Deferred Compensation - 457
VantagePoint Transfer Agents
930.00
Check Total:
930.00
7880
10/22/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
305.63
7880
10/22/2010
Liquid Waste Fund
Deferred Medical -RHS- Employee
VantagePoint Transfer Agents
305.63
Check Total:
611.26
7881
10/22/2010
Liquid Waste Fund
Retention Payable
Vadnais Corporation
28,381.25
Check Total:
28,381.25
7882
10/22/2010
Liquid Waste Fund
Sewer Maint -Swr Lateral Prog
Robert Wyatt
1,783.50
Check Total:
1,783.50
Report Total: 901 ,790.02
AP - Checks for Approval ( 11 /03/2010 - 2:16 PM) age 13
• 0 1, 1 -
® Costa Mesa S ry District
P
Ex ense Reirnbursemn ,*Form for Directors
Name: �
11
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION.
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
10
C
voJ
QA 4
'can be used for private auto as well as taxi, limo and air tare.
ll. Calculation -
1. miles at 50.5 cents per mile
(Current Rate)
2. Total meals
3. 61,_ days attendance at $ 221.00 per day
(per Board policy)
4. Meeting =
5. Other =
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 2/06)
Total= $ l 37-G • D U
Significant points learned of benefit to the District and its
ratepayers:
Director
i
m.�
0
a
d
m
3'i
P Z
Costa Mesa Sanitary District
Expense Reimbursement Form for Directors
}
Marne: �.�- 16Ltj�-�
1. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION.
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
�-
o Q.
ed�.r
V V
aW
JI
'Can be used for private auto as well as taxi, limo and air fare. li t j ,��. v-°} ` CL t
ll. Calculation
1. �_ miles at 50. cents per mile i ��- �� �- �`" "�$ o1a •oc)
(Current te)
2. Total meals =
3. days attendance at $. 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference/Event:
Location:
Per Ordinance Flo. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01 -WS)
(rev. 2/06) •
Total = $ 2,�t .00
Significant points learned of benefit to the District and its
ratepayers:
Director Signature: ` J/1,° fl, C
0 Costa Mesa Saliku District 0 Ik-I
Expense Reim bu rsemeWForm for Directors
Name: Robert J. Ooten
1. Attach all rece!Dts.
DATE Ogg F EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
C t,Jts.
C) C
,U
&
D
W
C
UA C �Ax A, C o— A-
*Can be used for private auto as well as taxi, limo and air tare.
Calculation
I miles at 50 cents _ per mile
(Current Rate)
2. Total meals
3. days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference/Event:
Location:
Per Ordinance No. 66, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.036)
(rev. 2106)
'Z (0 -
Total = $
Significant points learned of benefit to the District and its
ratepayers:
Lt 1--Y D
a el c"- A-i� va-k-u 6 C� 0 0
e"
U
�A
Costs Mesa Sanitary District
Expense Reimbursement Form for Directors
Name: Robert J, Ooten
1. Attach all receipts.
DATE Opp F EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
71 CJ
e 'j -ei l- ;'.,vJl.
�? r
C �L�.�.r
c.�.• c.. S Ij.�)
l
1,c.�.?
*Can be used for private auto as well as taxi, limo and air fare.
II. Calculation
1. I miles at 50 cents per mile
(Current Rate)
2. Total meals
3. ( -; days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference /Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
(rev. 2106)
•
= $ ?. vo
Total = $ 7.00 -
Significant points learned of benefit to the .District and its
ratepayers: ;,4�1.� .� c, -- •. u. __` cr...:
LILJ
•
Af'
Costa Mes anitary District
• Expense ReimbursWent Form for Directors
Name:Gary Monahan
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
10/19/10
CMSD Sewer System Committee Meeting
CMSD
10/26/10
CMSD Regular Board of Directors Meeting
CMSD
10/15/10
City /Districts Liaison Committee Meeting
MCWD
10/30/10
CMSD Yard Open House & Dedication
CMSD Yard
=Can be used for private auto as well as taxi, limo and air fare.
II. Calculation
1. miles at 50.0 cents per mile
(Current Rate)
2. Total meals
3. 4 days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief
reports on meetings attended at public expense at the next
regular Board meeting." (Operations Code, Section 3.01.035)
MEM::- I
Total = $884.00
Significant points learned of benefit to the District and its
ratepayers:
Director Signature:
(rev- 1/1109)
0
r�
l9
m
w
rr,
0
D
r
„
ly
N
Costa Mesa Sanitary District J�ti���
Expense Reimbursement Form ier Directors �z/ � "�•� �z� �
Name: Jamas Fer °nnan
1. Attach all receipts_
DATE OF EVENT
PURPOSE OR OCCAS1ON
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
Gan be uses tur pri :ate awo as well as M, Iirno ara air fare.
11. calcul ®lion
1. miles at 50.0 cents par mile
( irrena Rate;
2. Total mean
3. days attendance at $ 221.00 oer day
mam rxj,
4. Meeting
5. Other
_—Con}erenceiEv-nr-
Location: _-
= -S
= it /.F /057.00
To zr = j it 105•oo
Sianificant points learr.ad of banefit to the Distrfct and Its
ratepayers:
Per Ordinanoe No. 55, "Board members shall provide brief
reports on meetings attended at public expense eft the next
regular Board meeting." (Operations Code, Section 3.01.035)
Director Signatuie:
RM. i 1 I Iti1; '
•
•
0
�n
0
D
n
0
3
0
rJ7
3
M
rn
Ln
D
L
U:
-i
0
(y
0
N
• Costa Mesa jotary District
i
Expense Reimburselt Form for Directors
Name: A/C] ��
I. Attach all receipts.
DATE OF EVENT
PURPOSE OR OCCASION
LOCATION
TRAVEL*
MEAL EXPENSE
OTHER
G C- T--
�, ✓a, 3 c >ti L'lti C o- G [.c
— kIA t S
(3 I `
-r
ec"'IAI) P-0 o
3 4
� r 57 v�o�- a �tl.i eta loh
c_ S
*Can be used for private auto as well as taxi, limo and air fare.
II. Calculation
1. miles at 55.0 cents per mile
(Current Rate)
2. Total meals
3. -- - days attendance at $ 221.00 per day
(per Board policy)
4. Meeting
5. Other
Conference/Event:
Location:
Per Ordinance No. 55, "Board members shall provide brief reports
on meetings attended at public expense at the next regular Board
meeting." (Operations Code, Section 3.01.035)
= I /0S 00
Total= $ 14 /6 ,5•UO
Significant points learned of benefit to the District and its
ratepayers:
(rev. 1/1/09) Director Signature:
Meeting Date item 0m hei .-
A 11/18/10 VISE_ 1
COSTA VES.9 SA-A99A RT STRICT
.. an Independent SpectarDi strict
Memorandum
To: Board of Directors
Via: Scoff Carroll, General Mana
From: Marc Davis, Treasurer
Date: November 18, 2010
Subject: Investment Report for the Month of October 2010
Summary
Attached is the Investment Report for the month of October 2010. As required by the
District's Statement of Investment Policy, the Investment Report delineates all
investment activity during the month.
Staff Recommendation
Approve the Investment Report for the month of October 2010.
Analysis
This report lists the types of securities held in the District's portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of October
31, 2010. The District's investments are in compliance with the Statement of
Investment Policy adopted by the Board at the June 21, 2010 regular meeting, as well
as the California Government Code. The market values in this report were provided by
our third party custodian, Bank of New York, except for the Local Agency Investment
Fund (LAIF). The market value of LAW was provided by the State Treasurer's Office. It
does not represent the value of the underlying securities within the pool, but rather the
par or cost amount, which is the amount the District is entitled to withdraw. This
reporting practice is consistent with industry standard practices for similar funds.
Board of Directors
November 18, 2010
Page 2of3
The weighted average stated rate of return (current yield) for the District's investment
portfolio as of October 31, 2010, was 1.379 %. The yield to maturity of the portfolio was
1.409 %. The District's weighted average interest rate was 90 basis points (0.899 %)
above the daily effective yield of LAIF, which was 0.480% as of October 31, 2010. The
weighted average number of days to maturity for the District's total portfolio was 839
days (2.30 years). The average duration of the underlying securities in LAIF as of
October 31, 2010, which is the most current information available, was 191 days.
The District's investment portfolio is in compliance with its liquidity limitations, which
requires that a minimum of 20.00% of the portfolio must mature within one year. The
percentage of the portfolio maturing in less than one year as of October 31, 2010 was
47.24 %.
As of October 31, 2010, the District has adequate operating reserves necessary to
meet its obligations for the next six months.
Strategic Plan Element & Goal
Not applicable.
Legal Review
Legal review is not required.
Financial Review
The portfolio was budgeted to earn an average of 1.25% for the year ending June 30,
2011.
Committee Recommendation
Review by the Investment Oversight Committee is not required this month.
Public Notice Process
Copies of this report are on file with the entire agenda packet at District Headquarters.
•
2
Board of Directors
November 18, 2010
• Page 3 of 3
Alternative Actions
is
•
1. Refer the matter back to staff
Attachments
Treasurer's Report of Pooled Cash and Investments as of October 31, 2010
3
Active Accounts:
Bank of America
Reconciling items
•s
COSTA MESA SANITARY DISTRICT
Treasurer's Report of Pooled Cash and Investments
October 31, 2010 .
Bank Balance
$ 39,657.50
Deposits Outstanding
In Transits Checks Book Balance
204,972.76 $ (165,315.26)
Total Active Accounts
39,657.50
- 204,972.76
(165,315.26)
Market Adjustment
Market Value
Increase Decrease
Cost
Investments:
Local Agency Investment Fund
$ 4,706,146.05
- -
$ 4,706,146.05
Money Market/Sweep Account
1,114,579.18
- -
1,114,579.18
Federal Agency Securities
6,531,847.50
- 31,847.50
6,500,000.00
Total Investments
12,352,572.73
- 31,847.50
12,320,725.23
Total Pooled Cash & Investments
$ 12,392,230.23
$ - $ 236,820.26
$ 12,155,409.97
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
October 31, 2010
CMSD Solid Waste Activities
CMSD Liquid Waste Activities
Asset Replacement Fund
Total Pooled Cash & Investments
Marcus D. Davis
Treasurer /Director of Finance
1
11/9/10
Date
$ 3,333,178.82
8,774,093.65
48,137.50
$ 12,155,409.97
•
•
® COSTA MESA SANITARY DISTRICT
Investment Activity Summary
October 31, 2010
•
Total investments outstanding as of September 30, 2010 $ 13,006,654.09
Additions:
Gain on sale of investment -
Investment purchases 1,000,000.00
Deductions:
Investment maturity /sale proceeds -
Loss on sale of investment -
Investments called (1,000,000.00)
Net increase (decrease) in Sweep Account 5,892.08
Net increase (decrease) in LAIF (691,820.94)
Total investments outstanding as of October 31, 2010 $ 12,320,725.23
2
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
October 31, 2010
" *Represents the LAIF daily rate at 10/31/10
3
Comments
Interest
CUSIP
Purchase
Maturity
Coupon
Investment
Earned at
Number
Investment
Date
Date
Rate
Cost
10/31/10
n/a
Local Agency Investment Fund
n/a
n/a
0.480%
$ 4,706,146.05
n/a
n/a
Bank of New York -Sweep Acct
n/a
n/a
0.010%
1,114,579.18
n/a
3136FMGJ7
Federal National Mortgage Assn
03/30/10
12/30/13
2.250%
1,000,000.00
7,562.50
3134G 1 AS3
Federal Home Loan Mortgage
05/18/10
05/18/15
3.000%
1,000,000.00
13,583.33
3134G1 GZ1
Federal Home Loan Mortgage
07 /07/10
07/07/15
2.750%
1,000,000.00
8,708.33
3136FMP24
Federal National Mortgage Assn
07/07/10
07/07/15
2.370%
1,000,000.00
7,505.00
3136FM3D4
Federal National Mortgage Assn
07/28/10
07/28/15
1.500%
500,000.00
-
3134G 1 TR5
Federal Home Loan Mortgage
09/30/10
09/30/15
2.000%
1,000,000.00
1,722.22
31337141_7
Federal Home Loan Bank
10/06/10
10/06/14
1.600%
1,000,000.00
1,111.11
Totals
$ 12,320,725.23
$ 40,192.49
" *Represents the LAIF daily rate at 10/31/10
3
Comments
Description
U.S. Treasury Bills
U.S. Treasury Notes
Federal Agency Issues:
FICB
FLB
FHLB
FHLMC
FNMA
FFCB
Other
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
October 31, 2010
Current %
of Market Value
09/30/10
0.00%
0.00%
0.00%
0.00%
8.12%
24.37%
20.40%
0.00%
0.00%
Banker's Acceptances
0.00%
• Certificates of Deposit
0.00%
Negotiable Certificates of Deposits
0.00%
Commercial Paper
0.00%
Medium Term Corporate Notes
0.00%
LAIF (Local Agency Investment Fund)
38.10%
Shares of Benefical Interest
0.00%
Money Market/Mutual Funds (Sweep Acct)
9.02%
Total
100.00%
% of portfolio maturing under one year
47.24%
% of portfolio maturing over one year
52.76%
100.00%
Maximum %
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
Unlimited
25%(1)
25%
25%(1)
25%(1)
20%(1)
40,000,000
20%
10% per fund (2)
no less than 20%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
• *These securities are not considered for purchases: SBA, GNMA; TVA and SALLIEMAE
4
Description Broker /Dealer
State Treasurer's Pool LAIF
Total State Treasurer's Pool
Money Market Mutual Fund
Total Money Market Mutual Fund
Federal Home Loan Bank
Total Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Total Federal Home Loan Mortgage
Federal National Mortgage Association
Federal National Mortgage Association
Federal National Mortgage Association
Total Federal National Mortgage Association
* *Represents the LAIF daily rate at 10/31/10
Bank of New York
UnionBanc
E.J. De La Rosa
E.J. De La Rosa
E.J. De La Rosa
E.J. De La Rosa
E.J. De La Rosa
E.J. De La Rosa
Total Investments
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
October 31, 2010
Purchase
Maturity
Coupon
Investment
%of
Market
%of
Date
Date
Rate
Cost
Portfolio
Value
Portfolio
Comments
n/a
Continuous
0.480% **
$ 4,706,146.05
$ 4,706,146.05
POOL
4,706,146.05
38.20%
4,706,146.05
38.10%
n/a
Continuous
0.010%
1,114,579.18
1,114,579.18
SWEEP
1,114,579.18
9.05%
1,114,579.18
9.02%
10/06/10
10/06/14
1.600%
1,000,000.00
1,002,500.00
FHLB
1,000,000.00
8.12%
1,002,500.00
8.12%
05/18/10
05/18/15
3.000%
1,000,000.00
1,001,250.00
FHLMC
07/07/10
07/07/15
2.750%
1,000,000.00
1,003,410.00
FHLMC
09/30/10
09/30/15
2.000%
1,000,000.00
1,005,156.25
FHLMC
3,000,000.00
24.35%
3,009,816.25
24.37%
03/30/10
12/30/13
2.250%
1,000,000.00
1,003,125.00
FNMA
07/07/10
07/07/15
2.370%
1,000,000.00
1,012,812.50
FNMA
07/28/10
07/28/15
1.500%
500,000.00
503,593.75
FNMA
2,500,000.00
20.29%
2,519,531.25
20.40%
$ 12,320,725.23
100.00%
$ 12,352,572.73
100.00%
5
• • 0 -
• • •
COSTA MESA SANITARY DISTRICT
Investment Portfolio
October 31, 2010
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate 1.379%
Weighted Avg Yield to Maturity 1.409%
Weighted Avg Days to Maturity 839 Days 2.30 Years
— Represents the LAIF daily rate at 10/31/10
Yield to
Maturity
Investment
Purchase
Maturity
Days to
Coupon
Broker /Dealer
Type
Date
Date
Maturity
Rate
Local Agency Investment Fund
Pool
2.229%
500,000.00
1
0.480%
Bank of New York
Sweep
1
0.010%
E.J. De La Rosa
FNMA
03/30/10
12/30/13
1,156
2.250%
E.J. De La Rosa
FHLM
05/18/10
05/18/15
1,660
3.000%
E.J. De La Rosa
FHLM
07/07/10
07/07/15
1,710
2.750%
E.J. De La Rosa
FNMA
07/07/10
07/07/15
1,710
2.370%
E.J. De La Rosa
FNMA
07/28/10
07/28/15
1,731
1.500%
E.J. De La Rosa
FHLM
09/30/10
09/30/15
1,795
2.000%
UnionBanc
FHLB
10/06/10
10/06/14
1,436
1.600%
Total Investment Portfolio
Total Portfolio
Weighted Avg Interest Rate 1.379%
Weighted Avg Yield to Maturity 1.409%
Weighted Avg Days to Maturity 839 Days 2.30 Years
— Represents the LAIF daily rate at 10/31/10
Yield to
Maturity
Investment
Cost
0.480%
$ 4,706,146.05
0.010%
1,114,579.18
2.250%
1,000,000.00
3.000%
1,000,000.00
2.750%
1,000,000.00
2.370%
1,000,000.00
2.229%
500,000.00
2.000%
1,000,000.00
1.600%
1,000,000.00
$ 12,320,725.23
COSTA MESA SANITARY DISTRICT
For all Maturities with Market Values
October 31, 2010
— Represents the LAIF daily rate at 10/31/10
7
0 0 0
Net
Purchase
Maturity
Intuition
Investment
Coupon
Investment
Market
Accrued
Gain /(Loss)
Date
Date
Broker /Dealer
Type
Par
Rate
Cost
Value
Interest
If Sold
n/a
Continuous
LAIF
POOL
$ 4,706,146.05
0.480 % ""
4,706,146.05
4,706,146.05
-
n/a
Continuous
Bank of New York
SWEEP
1,114,579.18
0.010%
1,114,579.18
1,114,579.18
-
-
03/30/10
12/30/13
E.J. De La Rosa
FNMA
1,000,000.00
2.250%
1,000,000.00
1,003,125.00
7,562.50
3,125.00
05/18/10
05/18/15
E.J. De La Rosa
FHLMC
1,000,000.00
3.000%
1,000,000.00
1,001,250.00
13,583.33
1,250.00
07/07/10
07/07/15
E.J. De La Rosa
FHLMC
1,000,000.00
2.750%
1,000,000.00
1,003,410.00
8,708.33
3,410.00
07/07/10
07/07/15
E.J. De La Rosa
FNMA
1,000,000.00
2.370%
1,000,000.00
1,012,812.50
7,505.00
12,812.50
07/28/10
07/28/15
E.J. De La Rosa
FNMA
500,000.00
1.500%
500,000.00
503,593.75
-
3,593.75
09/30/10
09/30/15
E.J. De La Rosa
FHLMA
1,000,000.00
2.000%
1,000,000.00
1,005,156.25
1,722.22
5,156.25
10/06/10
10/06/14
UnionBanc
FHLB
1,000,000.00
1.600%
1,000,000.00
1,002,500.00
1,111.11
2,500.00
Total Investments
$ 12,320,725.23
12,320,725.23
12,352,572.73
40,192.49
31,847.50
— Represents the LAIF daily rate at 10/31/10
7
0 0 0
COSTA MESA SANITARY DISTRICT
Call Schedule
October 31, 2010
Type of
Purchase
Maturity
Coupon
500,000.00
Investment
Date
Date
Rate
Par Value
FNMA
03/30/10
12/30/13
2.250%
1,000,000.00
FHLMC
05/18/10
05/18/15
3.000%
1,000,000.00
FHLMC
7/710
07/07/15
2.750%
1,000,000.00
FNMA
07/07/10
07/07/15
2.370%
1,000,000.00
FNMA
07/28/10
07/28/15
1.500%
500,000.00
FHLMC
09/30/10
09/30/15
2.000%
1,000,000.00
FHLB
10/06/10
10/06/14
1.600%
1,000,000.00
Investment
Cost Call Features
1,000,000.00
Callable 12/30/10 w /10 days notice
1,000,000.00
Callable 11/18/10 w/5 days notice, quarterly thereafter
500,000.00
Callable 1/7/11 w /10 days notice
1,000,000.00
Callable 7/7/11 w /10 days notice
1,000,000.00
Callable 7/28/11 w /10 days notice, quarterly thereafter
1,000,000.00
Callable 3/30/11 w/5 days notice, quarterly thereafter
1,000,000.00
Callable 1/6/11 w/5 days notice and anytime after
Totals $ 6,500,000.00 6,500,000.00
8
9
COSTA MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION
October 31, 2010
70%
--------------------------------------------------------
---- — -------- — ------ — -------- — ------- — -------- — --------
I
Cost
60 %
In Thousands
50%
1 - 180 Days
$ 5,820
36.53%
-- ------- - ----------------- - ------- - -------- - -------
181 - 365 Days
-
40%
1 - 2 Years
30%
16.23%
2 - 3 Years
-
20%
3 - 4 Years
2,000
10%
0.00 0 00
% .%
4 - 5 Years
4,500
TOTAL
$ 12,320
0%
1 -180 181 -365 1 -2 2-3 3-4 4-5
Days Days Years Years Years Years
9
0 •
3.00%
2.50%
2.00%
1.50°/
1.00%
0.50%
0.00%
, o , o ,�o ,�o ,�o ,,o ,moo ,�o ,�o ,�o
�\ry �.� ^p\ryp ���\ryp �\�p �ry ^gyp ��\ryp ��ry b\��p A� ^�ryp 4 p �^ �p 4�\�p 6���0 6�ry �p 1�^ p 1�� ryo 0\ ryo p�Oryo p\ �yo a ,yo 1Q. �o'41 �o�.� ^\rLo
0 0 ' '( e h
Costa Mesa Sanitary District
Yield Curve Data
as of October 31, 2010
13
•
3 month T -Bill
6 month T -Bill
2 year T -Note
3 year T -Note
- 5 year T -Note
--- -CMSD- monthly
---- -LAIF- monthly
OC Pool- monthly
%` h6rr
•
Meetina Date I Item RIB_:
11/18/10 1 IX. A._ _ ;_
... an Independent ,Specaaf(Dist'ict
To: Board of Directors
From: Scott Carroll, General Manage
Date: November 18, 2010
Subject: Salaries and Benefits
Summary
On August 26, 2010, the Board received a letter from Mr. J. Scott Williams regarding
CMSD salaries and benefits and requested this issue be placed on the November 18,
2010 Agenda. Attachment A is copy of Mr. Williams letter.
Staff Recommendation
That the Board of Directors receive and file this report.
•
Analysis
On September 7, 2010, CMSD responded to Mr. Williams concerns in a form of a
written letter, which is attached hereto as Attachment B. Staff is complying with Mr.
Williams request by placing the concerns addressed in his letter for discussion at
tonight's meeting.
As you know, in addition to discussing CMSD salaries and benefits at tonight's
meeting, on CMSD's website is a link called "Transparency' that provides detail
information about salaries and benefits for every District employee and Board
member. This information is easily obtained and made available to anyone in the
public who has access to a computer.
Strategic Element & Goal
Not applicable
Legal Review
Not applicable.
• ftotecting our community's health and the environment 6y providing solid waste and sewer collection services,
u ww. crosdca.gov
1
Board of Directors
November 18, 2010
Page 2 of 2
Financial Review •
Not applicable
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on District website.
Alternative Actions
1. Refer the matter back to staff for additional information.
Attachments A: Letter from Mr. J. Scott Williams, dated August 26, 2010 •
B: Letter from President Schafer, dated September 7, 2010
•
•
•
0
Attachment A
August 26, 2010
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627 -2716
To: Board of Directors
RECEIVED
AUG 2 6 2010
COSTA MESA SANITARY asmICt
Subject: Board of Directors, Managers, and Employees Wage and Benefit Freeze
Re: Immediate Wage and Benefit Freeze
I am a resident of the city of Costa Mesa and I own real property in the Costa Mesa Sanitary District.
The Costa Mesa Sanitary District has raised its rates every year for the past decade. The Sanitary District
has increased the pay of board members in excess of one thousand dollars per month in 2010. It has
continued to duplicate the position of general manager and district engineer at a current annual cost
exceeding $600,000. The District pays its employees at a rate that exceeds that of employees in private
industry. In addition, the District contributes 13.53% to a defined benefit plan for its covered
employees. The payments to the defined benefit plan in the year including June 30, 2009, 2008, and
2007 were $113,443, $91,150 and $70,442 respectively. The defined benefit plan provides a guaranteed
specific annual payout after retirement at age 55. Currently an employee who works 30 years for this
district would receive $60,000 per year upon retirement. The defined benefit plan is guaranteed by the
taxpayers.
While. California and Orange County are experiencing the highest levels of unemployment since the
1940's, the District continues to increase pay and benefits to its directors, managers and employees at
taxpayer expense.
Based on the facts and findings above, I am requesting that the board of directors place the matter of
compensation and benefits on the November 2010 regular board meeting'agenda. I also request that
N
the board of directors send out a full written notice of this agenda to all of the district's rate payers at
least 30 days in advance of the meeting. •
Respectfully submitted,
J. Scott Williams
3465 Santa Clara Circle
Costa Mesa, CA 92626
•
is
It
if
Board of Directors
Arlene Schafer
Robert Ooten
Gary Monahan
Arthur Perry
James Ferryman
Staff
Scott C. Carroll
General Manager
Robin B. Hamers
District Engineer
(949) 631 -1731
Joan Revak
Office Manager
Clerk of the District
•
Alan R. Burns
Legal Counsel
Marcus D. Davis
Treasurer
Phone
(949) 645 -8400
Fax
(949) 650 -2253
Address
628 W. 19th Street
Costa Mesa, CA
92627 -2716
®� Printed on
Recycled Paper
ALLaC:LIMeUL D
AL TS Mes
... an Inbepenaent Special District
September 7, 2010
J. Scott Williams
3465 Santa Clara Circle
Costa Mesa, CA 92626
SUBJECT: Salaries and Benefits
Dear Mr. Williams:
Thank you for your letter dated August 26, 2010 regarding District salaries
and benefits. As per your request, I have directed the General Manager to
place this issue on the November 18, 2010 regular Board meeting.
However, I felt compelled to write this letter to you before the Board
meeting to help address some of your concerns regarding District salaries
and benefits.
You indicated that the Costa Mesa Sanitary District has raised its rates
every year for the past decade. I have to respectively disagree with you.
The Board of Directors recently adopted the Fiscal -Year 2010 -11 with no
increases in the sewer and trash rates. In fact, the District has not raised
its trash rates in last five years. You are correct the District increased its
sewer rates nine consecutive years prior to FY 2010 -11; however, from FY
1992 -93 through 2000 -01 the District did not raise sewer rates. District
residents continue to pay one of the lowest sewer rates in the County at
$5.52 a month and the trash rates are still one of the most competitive
rates in the County at 19.95 a month.
You mentioned in your letter that the District has continued to duplicate,
the position of general manager and district engineer at a current annual
cost exceeding $600,000. In 2009, the Board of Directors approved a
restructuring of the organization where the dual position of district
manager /engineer no longer exists. The Board established a new general
manager position and conducted a comprehensive recruitment search for
the position. The Board of Directors unanimously selected Scott Carroll to
be our new General Manager in which Mr. Carroll began his new role for
the District on January 4, 2010. His annual salary is $150,000 plus $400 a
month car allowance. At Mr. Carroll's six months evaluation period in July
2010, the Board of Directors approved a $3,000 bonus to Mr. Carroll for
Protecting our comnm ty's andthe environment &N providing so[idwaste and wnw wf &tion services.
www.crosbea.gov
J. Scott Williams
September 7, 2010
Paae 2 of 3
his above average to excellent performance. Please don't hesitate to •
contact Mr. Carroll at (949) 645 -8400 if you have any questions regarding
CMSD.
The District retained the services of Robin B. Hamers & Associates,
Incorporated (RBH) to be the District Engineer. Mr. Hamers is a
consultant to the District and not an employee. His firm provides
engineering, design, construction management and inspection services for
the District.
You indicate in your letter that the District pays its employees at a rate that
exceeds that of employees in private industry. I'm not sure what data from
the private industry you are referencing to make this comparison. If you
are comparing the private industry as a whole then I believe you're not
comparing "apples to apples" because you can't compare private entity
salaries and benefits that are not in the sewer and trash business with
District salaries and benefits. However, private entities that are in the
sewer maintenance and solid waste business would be a good
comparison, but I'm sure you are aware that typically private entities will
not share this kind of data to the public because its proprietary
information. If you have data and /or information regarding private industry
salaries and benefits please share it with us so we can analyze the
comparisons. •
You mentioned the District contributes 13.53% to a defined benefit plan for
its covered employees. The contribution rate is set by CalPERS and
varies from year to year. The contribution rate for FY 2010 -11 is 11.89 %.
You indicated in your letter the defined benefit plan provides a. guaranteed
specific annual payout after retirement of age 55. 1 assume you are
referring to the CalPERS retirement plan offered by the District. You state
an employee who works 30 years for the District would receive $60,000
per year upon retirement. If an employee earned an annual salary
$100,000 at his /her last year of service than under the District's retirement
plan of 2% at 55 you are correct this employee would receive an annual
salary of $60,000 during retirement. However, there are several factors I
want to bring to your attention.
1. Only three out of the thirteen District employees earn an annual
salary of $100,000 or more (general manager, operations
manager and office manager /clerk of the board). Another
employee, maintenance supervisor, earned over $100,000 that
included overtime.
•
r
J. Scott Williams
September 7, 2010
Page 3of�
• 2. Currently, no District employee is close to reaching 30. years of
service with the District. There are District employees who are
close to 30 years of public service but this includes employment
with other public agencies. For these employees, the District
will not be responsible for paying .30 years of retirement cost.
Instead, their former public employer is responsible for paying a
portion of their retirement cost.
3. The District's current retirement plan, 2% at 55, is the minimum
plan for public agencies. Many other agencies have plans such
as 2.5% at 55, 2.7% at 55, 3% at 50 or 3% at 60. These plans
are much more expensive than the District's current plan and
are the significant reason why so many public agencies are
having problems balancing their budget. The total annual cost
the District budgeted for the retirement plan in the 10 -11 fiscal
year for thirteen employees is $ 212,859, which is only 2% of
the District budget.
Unfortunately, your request to send out a full written notice of the
November 18, 2010 agenda to all District rate payers.at least 30 days prior
to the meeting is neither practical nor cost effective. The District complies
• with California law by posting Board agendas at least 72 hours before the
meeting. The agenda is posted on the bulletin board outside the front
entrance of District headquarters and it is posted on our website at
www.crosdca.gov. To notify approximately 23,775 ratepayers would cost
the District approximately $6,000.00.
In conclusion, I hope the information
look forward to seeing you again
November 18 Board meeting.
Sincerely,
Arlene Schafer
President
mentioned above was helpful to you.
and discussing your concerns at our
C: Board of Directors
General Manager
• Office Manager /Clerk of the Board
1111111111111111 1111111 111 1
111911 IPA /'
4' .
To: Board of Directors
Meeiin g bate Item ►� 8r
11/18/10 IX. 13.."---
... an Independent Speciaf(Distnct
From: Scott Carroll, General Manage
Date: November 18, 2010
Subject: California Plumbing Code
Summary
Attached is an ordinance that revises Chapter 6.01 of the Operations Code that
requires Developers to conform with the California Plumbing Code. Adopting these
standards will also be consistent with other public entities such as the City of Costa
Mesa, County of Orange and City of Newport Beach building standards.
Staff Recommendation
• That the Board of Directors adopts the California Plumbing Code by approving
Ordinance No. 80.
Analysis
The California Building Standards Commission completed the adoption and approval
of several building standards where all applicable codes will become effective on
January 1, 2011. One of the building standards adopted by the Commission is the
2010 California Plumbing Code (Part 5 of Title 24), based on the 2009 Uniform
Plumbing Code.
The attached ordinance assures the District is using the same plumbing standards as
with the City of Costa Mesa, County of Orange and the City of Newport Beach during
plan checks.
Stratecic Element & Goal
Not applicable
Leg-al Review
• District Counsel has reviewed and approved the attached ordinance.
Protecting our community's health and the environment by providing soWwaste andsewer collection services.
www. crosdca.gov
Board of Directors
November 18, 2010
Page 2 of 2
Financial Review
Not applicable
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on District website.
Alternative Actions
Refer the matter back to staff for additional information.
Attachments A: Ordinance No. 80 •
•
Attachment A
® ORDINANCE NO. 80
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT ADOPTING THE CALIFORNIA PLUMBING CODE
Whereas, Health and Safety Code Section 6421 provides that the District may make and
enforce all necessary and proper regulations for sanitary purposes not in conflict with state law;
and
Whereas, Health and Safety Code 6491.1 provides that the District Board may adopt a
code controlling the manner of construction, repair, maintenance and operation of sewer facilities
and may adopt such codes by incorporation; and
Whereas, in Home Gardens Sanitary District v. City of Corona (2002) 96 Cal.App.4" 87,
.116 Cal.Rptr. 638, the Court of Appeal held that when a sanitary district exercises its authority
over sewers that a city may not thereafter regulate on such sewer matters; and
Whereas, Health & Safety Code Section 6422.1 provides that no regulation of a sanitary
district which regulates inside a building shall be effective within a city if that city has adopted
an ordinance governing such installations; and
• Whereas, pursuant to the State Regional Wastewater Board's Order No. 2006 -0003, the
state has mandated that sewer agencies that are co- permittees on the NPDES permit must
establish Best Management Practices and a fats, oils and grease (hereafter "FOG ") program to
reduce grease and other FOG from entering into the system so that sewer systems overflows
(hereinafter SSOs) do not occur; and
Whereas, the City and District have entered into a jurisdictional arrangement by which
the District would take over inspections . and monitoring of commercial food service
establishments to ensure that grease interceptors or similar devices are installed and to ensure
that proper maintenance of those facilities take place so that SSOs do not occur; and
Whereas, the State has adopted uniform construction codes, including a plumbing code,
and has mandated that all cities and other government agencies comply with such codes unless
modifications are made to the code for local topographical, climatic or geologic reasons (Health
& Safety Code Sections 17922, 17958.2); and
Whereas, pursuant to Health & Safety Code Section 6591.2 the Board may adopt codes
by reference in the same manner as a city pursuant to Government Code Section 50022.1-
50022.8; and
Whereas, the Board does hereby desire to adopt the California Plumbing Code as its
• standard to the extent such code applies to sewers not otherwise regulated by the District; and
Ordinance for Adopting the California Plumbing Code
Page 2 of 2
Now, therefore, the Board of Directors of the Costa Mesa Sanitary District does hereby •
ORDAIN as follows:
Section 1. That Section 6.01.015 is hereby added to the Costa Mesa Sanitary District's
Operations Code to read:
"Section 6.01.015 Plumbing code adopted. The California Plumbing Code, 2010
edition, or such later edition as may be adopted by the State of California, as set
forth in Title 24 of the California Administrative Code and Appendix L, is hereby
adopted by reference as the Plumbing Code for the District and shall apply to
sewer system plumbing in the District to the extent not otherwise provided for in
the District's Operations Code Violations of the Plumbing Code shall be
punishable as a misdemeanor as provided in Section 1.02.010 of the Operations
Code."
Section 2. Should any part, clause or section of this Ordinance be declared by any Court of
competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless
be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District
of Orange County, California, hereby declares that each and every section, clause, provision or part
of this Ordinance would have been adopted and made a part of this Ordinance without the adoption
of any portion thereof and that the invalidity of any part or provision hereof shall not in any way •
affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on
their own.
Section 3. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall
cause this ordinance or a summary thereof to be published in a newspaper of general circulation
printed and published in the District according to law.
PASSED and ADOPTED this day of
Secretary
President
2010.
•
k.f;t i wieeilfl ume 1[em nLtLMp'r
11/98/10 IX.
� COST SANYT-ART(DISTRICT
... an Independent Specaafoistrict
Memorandum
To: Board of Directors
From: Scott Carroll, General Manage
Date: November 18, 2010
Subject: Update FOG Code
Summary
Attached is an ordinance that revises Chapters 6.04 and 6.07 of the Operations Code
pertaining to grease control. The code revisions clearly define Food Service
Establishments (FSE), Grease Control Devices (GCD) and grease interceptors. The
revision also gives the District strong enforcement powers for any FSE found violating
their wastewater discharge permit.
Staff Recommendation
® That the Board of Directors approves adopting Ordinance No. 81 mandating
compliance with all conditions of sewer permits and also requiring grease interceptors
or other grease control devices to be installed in all new commercial construction.
Analvsis
The proposed revisions will tighten up some loose ends in our Fats Oil Grease (FOG)
program. Specifically, the revised code will clearly define Food Service
Establishments (FSE), Grease Control Devices (GCD), grease interceptors and grease
traps. Currently, these definitions are not in the Code. The revisions also stipulate
that a grease interceptor type and size must be approved before construction begins
and exemptions are more clearly defined. In addition, the revised code will now
prohibit anyone from discharging wastewater into the sewer system containing
pollutants in excess of concentration limits established by the Orange County
Sanitation District (OCSD). In regards to retrofitting, the Board will now have the
authority to order property owners who are repeatedly in non- compliance with FSE
wastewater to install a sewer interceptor or other appropriate device to protect the
District's system. Attachment B is a redline version of the proposed amendments so
you can see were the changes were made.
• Protecting our community's health and the environment 6y providing solid waste and sewer coCCection services,
www.cnudca.gov
Board of Directors
November 18, 2010
Pape 2 of 2
If you approve the changes to the code mentioned above, several documents related •
to the District's discharge permit will have to be revised as well. For instance, the
actual permit will have to be revised to reflect violations are subject to administrative
citation. The conditions for issuance of permit needs to be revised to reflect the
wastewater pollution limits set by OCSD and the word "interceptor" needs to be
replaced with "grease control device" because of the different devices available to
properly collect FOG. All revised documents are attached hereto.
Strategic Element & Goal
This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and
Strategic Goal No. 1.8, Fats Oil Grease (FOG) Program.
Legal Review
District Counsel has reviewed and approved the attached ordinance
Financial Review
Adopting the revisions to the FOG Code will have no financial impact to the District.
Issuing citations to FSEs violating their permit could generate some revenue; however,
issuing citations will be the last resort to bring FSEs into compliance.
Committee Recommendation •
These revisions were discussed at the Sewer Sub - Committee level in which the sub-
committee directed staff to draft the said revisions.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on District website.
Alternative Actions
1. Refer the matter back to staff for additional information.
Attachments A: Ordinance No. 81
B: Redline Version of Ordinance No. 81
C: Wastewater Discharge Permit
D: Conditions for Wastewater Discharge Permit
E: Sample Letter to Food Service Establishment
Attachment A
ORDINANCE NO. 81
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT SPECIFICALLY MANDATING
COMPLIANCE WITH ALL CONDITIONS OF SEWER PERMITS AND
ALSO REQUIRING GREASE INTERCEPTORS OR OTHER GREASE
CONTROL DEVICES TO BE INSTALLED IN ALL NEW COMMERCIAL
CONSTRUCTION
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES
HEREBY ORDAIN AS FOLLOWS:
Section 1
Section 6.04.060(a), of Chapter 6.04, of Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended to read as follows:
"(a) Requirements. No person or public corporation shall connect to, use or maintain
® a connection to the sewerage facilities of the District without a valid permit, or fail to
comply with each and every condition of that permit."
0
Section 2
Section 6.07.020, of Chapter 6.07, Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended by adding the following definitions to read as
follows:
(b) FOOD Service Establishment (FSE) shall mean any entity, including its
members, operators and employees, located within the boundaries of the District, engaged
in the business of storing, preparing, serving, manufacturing, packaging, or handling of
food for sale to other-entities, or for consumption by the public, and which has any process
or device that uses or produces FOG, or grease vapors, steam, fumes, smoke or odors
that are required to be removed by a Type I or Type II hood, as defined in CURFFL
Section 113785. A limited food preparation facility is not considered a Food Service
Establishment when it is engaged only in reheating, hot holding or assembly of ready to
eat food products and as a result, there is no wastewater discharge containing a significant
amount of FOG. A limited food preparation establishment does not include any operation
that changes the for form, flavor, or consistency of food.
q
(c) Grease Control Device (GCD) shall mean any Grease Interceptor,
Grease Trap or other mechanism, device, or process, which attaches to, or is applied to,
wastewater plumbing fixtures and lines, the purpose of which is to trap or collect or treat
FOG prior to its discharge into the sewer system. "Grease Control Device" also includes
any other District approved method to reduce FOG.
(d) Grease Interceptor shall mean a multi - compartment device that is required
to be located, according to the California Plumbing Code, between a Food Service
Establishment and the connection to the sewer system. These devices primarily use
gravity to separate FOG from the wastewater as it moves from one compartment to the
next. Grease Interceptors must be cleaned, maintained, and have the FOG and solids
removed and disposed of. Also referred to as a Gravity Grease Interceptor.
(e) Grease Trap shall mean a Grease Control Device that is used to serve
individual fixtures Grease Traps must be cleaned, maintained, and have the FOG and
solids removed and disposed of. A Grease Trap is also referred to as a Hydromechanical
Grease Interceptor. A Grease Trap may only be used when the District determines that the
use of a Grease Interceptor or other Grease Control Device is impossible or
impracticable."
Section 3
Sections 6.07.030(a), 6.07.030(b) and 6.07.030(b)(A) of Chapter 6.07, Title 6, of the •
Costa Mesa Sanitary District Operations Code is hereby amended to read as follows:
"(a) New Construction - Interceptors Required. The District does not have
jurisdiction within structures but does regulate sewer connections and sewer
construction. All new commercial construction must have a grease - interceptorthat has
been approved by the District Engineer, unless the developer demonstrates, to District
Engineer's satisfaction, that such device is not necessary.
(b) Exemptions. A developer may be granted an exemption by District's
Engineer, from the Grease Interceptor requirement on one or more of the following
basis:
(A) Installation of a Grease Trap or other Grease Control Device will be as, or
more, effective as a Grease interceptor;"
Section 4
•
Section 6.07.041 of Chapter 6.07, Title 6, of the Costa Mesa Sanitary District
• Operations Code is hereby amended by adding the following subsection to read as
follows:
"(b) Every owner, tenant and or other person using property shall not cause,
permit or allow the discharge of wastewater into the sewer system that contains pollutants
in excess of concentration limits established by the Orange County Sanitation District
(OCSD)."
Section 5
Section 6.07.060 of Chapter 6.07, Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended to read as follows:
"in cases in which a property is a source of a sewer spill on more than one
occasion such that recurrence is likely, or in cases in which there is an imminent danger of
future sewer spills, or in cases in which repeated non - compliance with FSE wastewater
occurs, the Board may order that a property install a sewer interceptor or other appropriate
device to protect the District's system. Said order shall not be made unless the property
,. owner has been given notice of the proposed action and an opportunity to address the
Board of Directors regarding the proposed action. Any order to retrofit shall contain a
finding that the action was necessary to protect the public health, safety and welfare,
which are threatened by future sewer spills that are otherwise likely."
Section 6
Should any part, clause or section of this Ordinance be declared by any Court of
competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall
nevertheless be and remain in full force and effect and the Board of Directors of the Costa
Mesa Sanitary District of Orange County, California, hereby declares that each and every
section, clause, provision or part of this Ordinance would have been adopted and made a
part of this Ordinance without the adoption of any portion thereof and that the invalidity of
any part or provision hereof shall not in any way affect the validity or enforcement of the
remaining provisions of this Ordinance that may stand on their own.
•
Section 7
Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this
ordinance or a summary thereof to be published in a newspaper of general circulation
printed and published in the District according to law.
PASSED and ADOPTED this day of
Secretary
President
2010.
•
L�
0
•
Attachment B
ORDINANCE NO. 81
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT SPECIFICALLY MANDATING
COMPLIANCE WITH ALL CONDITIONS OF SEWER PERMITS AND
ALSO REQUIRING GREASE INTERCEPTORS OR OTHER GREASE
CONTROL DEVICES TO BE INSTALLED IN ALL NEW COMMERCIAL
CONSTRUCTION
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES
HEREBY ORDAIN AS FOLLOWS:
Section 1
Section 6.04.060(a), of Chapter 6.04, of Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended to read as follows:
"(a) Requirements. No person or public corporation shall connect to, use or maintain
a connection to the sewerage facilities of the District without a valid permit, or fail to
comply with each and every condition of that permit."
Section 2
Section 6.07.020, of Chapter 6.07, Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended by adding the following definitions to read as
follows:
(b) FOOD Service Establishment (FSE) shall mean any entity, including its
members, operators and employees, located within the boundaries of the District, engaged
in the business of storing, preparing, serving, manufacturing, packaging, or handling of
food for sale to other entities, or for consumption by the public, and which has any process
or device that uses or produces FOG, or grease vapors, steam, fumes, smoke or odors
that are reauired to be removed by a Tvpe I or Tvpe II hood. as defined in CURFFL
113
(c) Grease Control Device (GCD�)_'shall mean any Grease Interceptor Grease
Trap or other mechanism, device, or process, which attaches to or is applied to
wastewater plumbing fixtures and lines, the purpose of which is to trap or collect or treat
FOG prior to its discharge into the sewer system. "Grease Control Device" also includes
any other District approved method to reduce FOG.
(d) 6---1 e 6 Interceptor shall mean a multi- compartment device that is required
to be located, according to the California Plumbinq Code between a Food Service
Establishment and the connection to the sewer system. These devices primarily use
gravity to separate FOG from the wastewater as it moves from one compartment to the
next. Grease Interceptors must be cleaned, maintained, and have the FOG and solids
removed and disposed of. Also referred to as a Gravitv Grease Interceptor.
(e) reasew Trap .shall mean a Grease Control Device that is used to serve
individual fixtures Grease Traps must be cleaned, maintained, and have the FOG and
solids removed and disposed of. A Grease Trap is also referred to as a Hvdromechanical
Section 3
Sections 6.07.030(a), 6.07.030(b) and 6.07.030(b)(A) of Chapter 6.07, Title 6, of the 40
Costa Mesa Sanitary District Operations Code is hereby amended to read as follows:
"(a) New Construction - Interceptors Required. The District does not have
jurisdiction within structures but does regulate sewer connections and sewer
construction. The BeaTdhas deteFmon °e+;et aAll new commercial construction sha.14
have appropFiate must have a grease interceptors
that has been approved by the District Engineer, unless the developer demonstrates, to
District Engineer's satisfaction, that such devices axis not necessary.
(b) Exemptions. A developer may be granted an exemption by District's
Engineer, from the m^+°.,Gept9FGrease Interceptor requirement on one or more of the
following basesbasis:
(A) Installation of a Grease Traps or other Grease Control Devices are being
Rstalled will be as, or more, effective and snakes a ewef:as a Grease Interceptor
.7
Section 4
Section 6.07.041 of Chapter 6.07, Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended by adding the following subsection to ' read as
follows:
"(b) Every owner, tenant and or other person using property shall not cause,
permit or allow the discharge of wastewater into the sewer system that contains pollutants
in excess of concentration limits established by the Orange County Sanitation District
OCSD ."
Section 5
Section 6.07.060 of Chapter 6.07, Title 6, of the Costa Mesa Sanitary District
Operations Code is hereby amended to read as follows:
"In cases in which a property is a source of a sewer spills on more than one
occasion such that recurrence is likely, or in cases in which there is an imminent danger of
future sewer spills, or in cases in which repeated non-compliance with FSE wastewater
I occurs the Board may order that a property install a sewer interceptor or other appropriate
r
device jto protect the District's system. Said order shall not be made unless the property
owner and etheF apprepFiate peFsens h has been given notice of the proposed action
and an opportunity to address the Board of Directors regarding the proposed action. Any
order to retrofit shall contain a finding that the action was necessary to protect the public
health, safety and welfare, which are threatened by future sewer spills that are otherwise
likely."
Section 6
Should any part, clause or section of this Ordinance be declared by any Court of
competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall
nevertheless be and remain in full force and effect and the Board of Directors of the Costa
Mesa Sanitary District of Orange County, California, hereby declares that each and every
section, clause, provision or part of this Ordinance would have been adopted and made a
part of this Ordinance without the adoption of any portion, thereof and that the invalidity of
any part or provision hereof shall not in any way affect the validity or enforcement of the
remaining provisions of this Ordinance that may stand on their own.
•
Section 7
Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this
ordinance or a summary thereof to be published in a newspaper of general circulation
printed and published in the District according to law.
PASSED and ADOPTED this day of 2010.
Secretary
President
•
•
0
•
•
•
Attachment C
COSTA MESA SANITARY DISTRICT
FOOD SERVICE ESTABLISHMENT WASTEWATER DISCHARGE PERMIT
CONDITIONAL WAIVER PERMIT
Permit No: <PERMIT NO>
Revision No: <REVISION NO>
Effective Date: <PERMIT DATE>
Expiration Date: <EXPIRE_DATE>
Revision Date: <REVISION DATE>
This permit authorizes
<Owner>
<FSE NAME)>
<SEWER STREET >.
<SEWER_CITY >; '.CA <SEINER ZIP>
hereinafter referred to ws Permittee", oto discharge wastewater into the sewerage system from the above
identified location, in accordance' with the'coriditions set forth'in this'permit and the provisions of Ordinance
No. 41 and 51 — An, Ordinance of the. Board of Directors of the Costa Mesa Sanitary District' Enacting Grease
Control Regulation's, ;
General permit conditions ; i 1
Part I Effluent.6mitations and-Discharge Restrictions
Part 11 ',Requirements for -FOG Control
Part III Record - Keeping �and'Notificatioh Requirements
Part IV Standard Conditions `
Specific Permit Condition(s):
A conditional waiver has. been granted to this , permmit suspending the'requirement to install a grease
interceptor. However, this !conditional, waiver can :be revoked 'at any. time based on: 1) failure to
adhere to kitchen best, . management practices- (BM Ps);._ or 2) identification of your facility as a
significant contributor of FOG into the sewer system, which is based on inspection or sampling of the
FOG discharged from your'facilitys sewer•''lateral :io'the sewer system. All other requirements of the
ordinance and the general permit'conditions apply to this permit.
The District may amend this permit at anytime during the term of the permit and failure to comply with the
requirements set forth above is a violation of this permit and is subject to
ae eRsadministrative citation. If the permittee wishes to continue to discharge after the expiration date of this
permit, an application must be filed for a renewal permit a minimum of 60 days prior to the expiration date.
Discharging without a valid permit is a violation of the FOG Ordinance and may be subject to administrative
fines and physical termination of sewer service. The Permittee shall pay an annual fee in the amount adopted
by the District's Board of Directors to defray the cost of permitting and inspections
Compliance with this permit does not relieve the Permittee of its obligation. to comply with the FOG
Ordinance, any applicable pretreatment regulations, standards or requirements under local, State, and
Federal laws, including any such regulations, standards, requirements or laws that may become effective
during the term of this permit.. Non-com pliance with any term or condition of this permit constitutes a violation
of the FOG Ordinance.
AUTHORIZED AGENT SIGNATURE Printed Name Date
By:
DISTRICT ENGINEER
COSTA MESA SANITARY DISTRICT BUSINESS OWNER SIGNATURE Printed Name Date
PROPERTY OWNER SIGNATURE Printed Name Date
Failure to sign does not relieve Permittee with the responsibility for
compliance with this Permit.
628 West 19" Street, Costa Mesa, California 92627 Phone (949) 645 -8400 ext. 222 Facsimile (949) 650 -2253
Attachment D
DRAFT Revisions
CONDITIONS FOR INTERIM PERMIT, REGULAR PERMIT AND
CONDITIONAL WAIVER PERMIT 0
PART I - EFFLUENT LIMITATION AND DISCHARGE RESTRICTIONS
Permittee is authorized to discharge wastewater into the District's sewerage
system, subject to the following effluent limitations and discharge restrictions:
A. EFFLUENT LIMITATION
Permittee shall not discharge into the sewer system Fats, Oils, and Grease
(FOG) that may accumulate and /or cause or contribute to blockages in the
sewer system or at the lateral which connects the permittee's facility to the
sewer system.
Permittee shall not discharge into the sewer system wastewater containing
pollutants in excess of concentration limits established by the Orange Countv
Sanitation District (OCSD).
B. DISCHARGE RESTRICTIONS
The following general prohibitions apply:
1. Use of food grinders. Installation of food grinders in the plumbing system
stem
of new constructions of Food Service Establishments is prohibited.
Furthermore, all food grinders shall be removed from all existing Food
Service Establishments within 180 days of the effective date of this
permit, except when expressly allowed by the FOG Control Program
Manager.
2. Introduction of any additives into a Food Service Establishment's
wastewater system for the purpose of emulsifying or
biologically /chemically treating FOG for grease remediation or as a
supplement to rease control device maintenance, unless a
specific written authorization from the FOG Control Program Manager is
obtained.
3. Disposal of waste cooking oil into drainage pipes. All waste cooking oils
shall be collected and stored properly in receptacles such as barrels or
drums for recycling or other acceptable methods of disposal
4. Discharge of wastewater from dishwashers to any grease tF^^ or ..r°
iRteFsepte' control device.
5. Discharge of wastewater with temperatures in excess of 140 °F to any
Page 1 of 7
DRAFT Revisions
grease control device, including grease traps and grease interceptors.
• 6. Discharge of wastes from toilets, urinals, and other fixtures containing
fecal matter to sewer lines intended for grease +nteFGepteFcontrol device
service.
7. Discharge of any waste including FOG and solid materials removed from
the grease control device to the sewer system. Grease removed from
grease interceptors and traps shall be waste hauled periodically as part of
the operation and maintenance requirements for grease interceptors and
traps.
8_8. Operation of grease ' ontrol devices, including -grease
interceptors and grease traps, with FOG and solids accumulation
exceeding 25% of the design hydraulic depth of the gFease
+etersepterdevice. Referred to as the 25% Rule. This requirement is to
ensure that the minimum hydraulic retention time and required available
volume is maintained to effectively intercept and retain FOG discharged
into the sewer system.
8-9. Discharge of wastewater with a dissolved sulfide concentration in
excess of OCSD's discharge limitations of 0.5 mg /L.
PART II - REQUIREMENTS FOR FOG CONTROL
Permittee shall comply with the following requirements to control the discharge of
FOG to the sewer system:
A. BEST MANAGEMENT PRACTICES (BMP)
Permittee shall implement BMPs in its operation to minimize the discharge of
FOG to the sewer system. At a minimum, permittee shall implement the
following BMPs when applicable:
Installation of drain screens. Drain screens shall be installed on all
drainage pipes in food preparation areas.
2. Segregation and collection of waste cooking oil. All waste cooking oil shall
be collected and stored properly in recycling receptacles such as barrels
or drums. Such recycling receptacles shall be located and maintained
properly to ensure that they do not leak or attract vermin. Licensed waste
haulers or an approved recycling facility must be used to dispose of waste
cooking oil.
3. Disposal of food waste. All food waste shall be disposed of directly into the
• trash or garbage, and not into sinks. Double- bagging food wastes that
Page 2 of 7
DRAFT Revisions
have the potential to leak in trash bins are highly recommended.
4. Employee training. Employees of the food service establishment shall be is
trained within 180 days of the effective date of this Permit, and twice each
calendar year thereafter, on the following subjects:
a) How to "dry wipe /scrape" pots, pans, dishware and work areas before
washing to remove grease.
b) How to properly dispose of food waste and solids in enclosed plastic
bags prior to disposal in trash bins or containers to prevent leaking and
odors.
c) The location and use of absorption products to clean under fryer
baskets and other locations where grease may be spilled or dripped.
d) How to properly dispose of grease or oils from cooking equipment into
a grease receptacle such as a barrel or drum without spilling.
e) How to properly clean kitchen mats and dispose of wastewater.
Training shall be documented and employee signatures retained indicating
each employee's attendance and understanding of the practices reviewed.
Training records shall be available for review at any reasonable time by •
the FOG Control Program Manager or other inspector and the Orange
County Health Care Agency.
5. Kitchen signage. Best management and waste minimization practices
shall be posted conspicuously in the food preparation and dishwashing
areas at all times.
B. FOG PRETREATMENT
Grease Interceptor Requirement. Permittee shall install, operate, and
maintain an approved type and adequately sized grease interceptor
unless a waiver or variance from this requirement is granted. The grease
interceptor shall be adequate to separate and remove FOG contained in
wastewater discharges from the permittee's facility prior to discharge to
the sewer system. Under special circumstances, the District may issue a
variance or waiver from this requirement.
2. Grease Control Device Maintenance Requirement. Grease
In+ornon +9rc control devices shall be maintained in efficient operating
condition such that the combined FOG and solids accumulation does not
exceed 25% of the design hydraulic depth of the grease iniornop+i.rdevice.
Page 3 of 7
DRAFT Revisions
Any exceedance above 25% constitutes a violation of this permit. This
® requirement is to ensure that the minimum hydraulic retention time and
required available volume is maintained to effectively intercept and retain
FOG discharged to the sewer system.
•
n
3. Grease IRteFGep *Control Device Maintenance Frequency. Grease
control devices shall be maintained by periodic removal of the
full content of the interceptor which includes wastewater accumulated
FOG, floating materials, sludge, and solids. In general a Permittee shall
fully pump out the contents of the grease interceptor at a minimum of
once per quarter (at least once every three months) and shall fully pump
out the contents of the grease trap at a minimum of once per month, ,,
unless a specific frequency is required in the FSE Wastewater Discharge
Permitbelew. The maintenance frequency may be adjusted if sufficient
data have been obtained to establish a frequency consistent with the 25%
Rule. The District may change the maintenance frequency at any time to
reflect changes in actual operating conditions. Based on the actual
generation of FOG from the Food Service Establishment, the
maintenance frequency may increase or decrease; however, the interval
I between cleaning events shall not be greater than six months for grease
interceptors or 6 weeks for grease traps.
Page 4 of 7
DRAFT Revisions
PART III - RECORD - KEEPING AND NOTIFICATION REPORTING
REQUIREMENTS
A. RECORD - KEEPING REQUIREMENTS
Permittee shall keep records for at least two years and submit or make
available for review, the following documents to the District, upon request:
1. A Record /Logbook of BMPs being implemented, including employee
training.
2. Records of any spills and /or cleaning of the lateral or sewer system.
3. A Logbook of grease interceptor, grease trap, or grease control device
cleaning and maintenance practices and activities.
For permittees with a grease control device:
4. Copies of records and manifests of waste hauling interceptor contents,
which will include:
• Name of hauling company
• Name and signature of operator performing the pumpout
• Documentation of full pumpout with volume of water and FOG
removed (e.g., 1500 gallons)
• Documentation of the level of floating FOG and Settable Solids (to
determine if volume exceeds 25% capacity of the grease removal
equipment)
• Documentation if repairs to the grease interceptor are required
• Identification of the facility where the hauler is planning to dispose of
the waste
5. Records of sampling data and /or sludge height monitoring for FOG and
solids accumulation in the grease interceptors.
B. NOTIFICATION REQUIREMENTS
Permittee shall comply with the notification requirements:
1. Notification of Spill
In case of a sewage spill, Permittee shall notify the District immediately by
phone.
Costa Mesa Sanitary District (949) 645 -8400
Orange County Health Care Agency (714) 667 -3600
Page 5 of 7
U
•
is
Attachment D
DRAFT Revisions
• Confirmation of this notification shall be made in writing to the FOG
Control Program Manager at the address specified in the Permit no later
than five (5) working days from the date of the incident. The written
notification shall state the date of the incident, the reasons for the
discharge or spill, what steps were taken to immediately correct the
problem, and what steps are being taken to prevent the problem from
recurring. The Permittee is required to notify the Orange County Health
Care Agency of all sewage spills.
2. Notification Regarding Planned Changes
Permittee shall notify the District at least 60 days in advance prior to any
facility expansion /remodeling, or process modifications that may result in
new or substantially increased FOG discharges or a change in the nature
of the discharge. Permittee shall notify the District in writing of the
proposed expansion or remodeling and shall submit any information
requested by the District for evaluation of the effect of such expansion on
Permittee's FOG discharge to the sewer system.
PART IV - STANDARD CONDITIONS
® A. NON - TRANSFERABILITY OF PERMIT
This Permit is issued specifically to the owner and facility location specified in
this permit. This Permit is issued for a specific user, for a specific operation at
a specific location, and creates no vested rights. Any permit that is
transferred to a new owner and /or operator or to a new facility is void.
Permittee shall notify the District in writing prior to the transfer of ownership
and shall give a copy of the existing permit to the new owner or operator.
B. ACCESS REQUIREMENTS
Access to the permittee's facility shall be granted to the District's personnel
and /or its designee to all parts of the facility for the purpose of conducting
compliance inspection during all times the facility is open, operating, or any
other reasonable time. The District may conduct random, unannounced
inspections to verify compliance with the terms and conditions of this permit.
C. PENALTIES
Any person who violates any provision of the District's Operations Code,
; er
shall be ale- subiect to administrative
citation pursuant to Chapter 1.06 of Costa Mesa Sanitary District's
Page 6 of 7
Attachment D
DRAFT Revisions
Operations Code
D. SEVERABILITY •
The provisions of this permit are severable. If any provision of those permits
limitations and /or requirements, or the application thereof, to the Permittee is
held invalid, the remainder of the permit limits and /or requirements shall
remain in full force and effect.
E. TERMINATION OF SERVICE
The District, by Order of the General Manager ", "r"'r /Ilic�rin� Cni.inoor may
physically terminate sewer service to any property on a term of any order of
suspension or revocation of a permit or upon the failure of a person not holding a
valid wastewater discharge permit to immediately cease discharge, whether
direct or indirect, to the District's sewer facilities after due notification. All costs
for physical termination shall be paid by the permittee as well as all costs for
reinstating service.
•
C,
Page 7 of 7
Attachment E
is November 18, 2010
John Doe Architect Inc.
#### S. El Camino Real
San Clemente, CA 92672
Re: Plan Check Fees
TACO Restaurant
Dear Mr. Doe:
The plans for #### Bristol St., Costa Mesa, CA have been plan checked. The
total fees due are $477.50 (see attached building permit charges).
Upon commencement of operations of this facility, a Fats, Oils and Grease
(FOG) inspection will be conducted by a CMSD FOG Inspector and a Food
Service Establishment Wastewater Discharge Permit will be issued pursuant to
District Operations Code Section 6.07 — Grease Control. Attached for vour
reference are the -general permit conditions applicable to this facility.
• In addition, please note the District Ordinance 6.03.020 Events Requiring
Televising of Sewer Laterals specifies the following:
"Property owners shall be required to cause an inspection of their sewer
lateral prepared by a licensed plumber and utilizing closed circuit television
(CCTV) or other inspection determined by the District Engineer to be equivalent
in the following circumstances:
(a) Whenever a condominium conversion is proposed.
(b) Whenever a major remodel costing in excess of $50,000 or when
ever an enlargement of 300 square feet or more is added to a
dwelling.
(c) Whenever two or more plumbing fixtures are added.
(d) Whenever a sanitary sewer overflow occurs at the property"
If you need additional information or have any questions, please give me a call at
(949) 645 -8400, extension 229.
•
Meetin Date Itemminic_..�
11/18110 IX.
,y l COSTS MESA SA9aTA k T D�� �� "
an Independent Specia(District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: November 18, 2010
Subject: Pilot Residential FOG Recycling Program
Summary
The District has a comprehensive and very successful program to preventing Fats Oil
and Grease (FOG) from entering into the sewer system by food service
establishments. As a result the District is experiencing fewer SSO's related to
restaurant FOG; however, we are still experiencing SSO's caused by residential FOG.
The proposed pilot program is an attempt to better educate residents about FOG and
to provide for an easy and convenient means for proper disposal.
•
Staff Recommendation
That the Board of Directors:
1. Approve implementing a Pilot Residential FOG Recycling Program;
2. Approve budget adjustment, adding a new line item to the Liquid Waste
Fund called Residential FOG Recycling Program, and transfer $5,240
from. the Liquid Waste contingency account to this new line item; and
3. Direct staff to report back with the results of the program six months after
implementation.
Account Account Number Increase Decrease
Residential Fog 20- 200001 -4382 $5,240.56
Contingency 20- 200000 -4990 $5,240.56
Analysis
The District has a comprehensive program to prevent FOG from entering the sewer
system that was generated by restaurants. By using a combination of routine
inspections, requiring restaurants to use best management practices and installing
(Protecting our community's health and the environment by providing solid waste and sewer collection services,
www. crosdca.gov
f
Board of Directors
November 18, 2010
Page 2of4
grease control devices, along with education and routine maintenance of our sewer
system, the District has been successful in significantly reducing SSOs caused by
restaurant FOG. For instance, in 2008, the District experience six restaurant FOG
related SSOs and 2009 there were four SSOs caused by restaurants. In 2010, the
District has experience two SSOs, but both were from residential. FOG is now the
leading cause of SSOs surpassing tree roots.
The District does offer to homeowner's educational material about proper disposal of
grease. Attached is a flyer that is available on the front counter at headquarters and
it's available on the District website. The proposed program would enhance the
District's FOG program by giving homeowner's an easy alternative to properly
disposing grease. The proposed program would work as follows:
District residents could receive up to two one - gallon plastic jugs along with one FOG
funnel free of charge. Before pouring the grease, residents must snap the funnel on
one of the jugs and then pour the grease into the jug. After pouring the grease, the
resident will remove the funnel and place the cap on the jug tightly. Residents will
then deliver the jug filled with FOG to the front counter of CMSD HQ. A staff member
will walk the resident to the back patio where the resident will pour the FOG into a 55-
gallon drum. The drum will have a polyethylene funnel attached to it and the drum will
be stored in a lockable outdoor container to prevent spillage, odor and /or theft. After
pouring the FOG into the drum, the resident keeps the jug for future use. •
It is important to have someone from CMSD walk back to the patio with the resident to
ensure the person is indeed pouring FOG and not hazardous materials such as used
oil. Used oil or other hazardous materials will contaminate the FOG in the drum and
will then have to be handled for HHW disposal.
A vendor will arrive periodically to remove the FOG, usually by vacuum, where the
FOG will be taken to a rendering facility to be recycled for reusable products such as
bio -fuel, candles, soap, etc. There will be no charge from the District to remove the
FOG from the drum. Staff contacted Orange Coast College (OCC) to see if they have
plans for a FOG drop off site at their recycling center. OCC currently does not accept
FOG and they are reluctant to start a program because of concerns with odor, safety
(e.g. slippage), theft, etc. However, they are willing to learn from our experience and if
proven to be successful they will strongly consider a Residential FOG drop off site in
their expansion plans. Having a drop off site at OCC will greatly enhance the
Residential FOG Recycling Program because residents would have two locations to
consider for drop off and the OCC facility is open on the weekends. The Household
Hazardous Waste Collection Facility in Huntington Beach does accept residential
FOG; however, they do not pour FOG out of containers and into drums.
believe the proposed recycling program would be the first of its kind in Southern
California. It was believed that the El Toro Water District (ETWD) offered a similar
program to their residents; however, after having conversations with their staff, I •
learned that ETWD does not have such a program, but instead offers educational
material like so many other jurisdictions do. I did find, however, other jurisdictions in
the United States that implemented successful programs related to recycling
Board of Directors
November 18, 2010
Page 3 of 4
• residential FOG. See information in Attachment C. Furthermore, implementing a
residential FOG recycling program can demonstrate to state regulators that the District
is complying with our wastewater discharge requirements and that we are going over
and beyond the call of duty to preventing SSOs from occurring.
Other benefits include:
• The District quantifying and measuring the amount of residential FOG that was
prevented from entering the sewer system.
• Possible revenue generator. If the program is proven to be successful where
the vendor is collecting large amounts of FOG from the District program, the
District may be in the position to negotiate compensation for the material
because it is a commodity.
• The material will be recycled and reused and help save landfill space.
Strategic Element & Goal
This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and
Strategic Goal No. 1.8, .Fats Oil Grease (FOG) Program.
Legal Review
Not applicable
Financial Review
Below is estimated start up cost for a Residential FOG Recycling Program:
• Lockable Outdoor Containment
$ 409.00
• One 55- gallon steel drum
67.95
• One Polyethylene Funnel
62.20
• 500 one gallon plastic jugs
500.00
• 250 FOG funnels
625.00
• Jug labels
750.00
• Tax and delivery
350.00
• Advertisement
2,000.00
• Collection
0.00
• Sub - total:
$4,764.15
• 10% Contingency
476.42
Grand Total: $5,240.56
Currently, there is $160,000 in the Liquid Waste contingency account. Staff
recommends transferring $5,240 from the contingency account to fund this pilot
program.
Board of Directors
November 18, 2010
Page 4 of 4
Committee Recommendation
On September 20, 2010, the Recycling Committee reviewed the proposed Residential
FOG Recycling Pilot Program. The Committee tentatively approved the program and
directed staff to proceed presenting said program to the full Board. The committee
also directed staff to consider using OCC and HQ as drop off sites. However, as
mentioned above, OCC is reluctant to provide a drop off site for FOG until further
research is done. They would like to see the results of our pilot program before
committing to such a program.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on District website.
Alternative Actions
•
1. Refer the matter back to staff for additional information.
Attachments A: Homeowner's Guide to Sewer Lateral Maintenance •
B: Pictures of FOG Equipment and Supplies
C: Information Regarding Residential FOG Recycling
Reviewed by:
Sherry Kallab
Administrative Manager
0
C
Simple
Steps to
Prevent
Future
Problems
•
Attachment A
m P der ass
Sewer ain
in street
Sinks Need A
Fat Free Diet!
IV 2
S GUABLOCKAGES
Grease is Public Enemy Number 1
because it is the primary cause of sewer line
blockages. Homeowners should never pour
grease down the sink, instead, It should be
poured into a jar with a cover. The Jar should be
stored under the sink and then thrown out on
trash day.
Growing into
Your Sewer Line?
Homeowners are responsible for
keeping their sewer lateral running free
and dear from the residence all the way
to the point of connection to the sewer
main in the center of the street. Tree
roots can invade the line and restrict
flow or cause a backup in the system.
I/ ` I Root control products costing less than
-� io u are avaliame at iocai hardware
y = stores. Minor root problems can be
handled with these products but a
plumber may be required to cut out
major root growth.
i, M- ffiffl
NO
Never pour
grease down
the drain!
Y];*44 IS6b
`Care your
grease problems!
lbdlllllll
Sewer lateral
„
with root
k'
intrusion
Grease buildup
/
inside lateral
m P der ass
Sewer ain
in street
Sinks Need A
Fat Free Diet!
IV 2
S GUABLOCKAGES
Grease is Public Enemy Number 1
because it is the primary cause of sewer line
blockages. Homeowners should never pour
grease down the sink, instead, It should be
poured into a jar with a cover. The Jar should be
stored under the sink and then thrown out on
trash day.
Growing into
Your Sewer Line?
Homeowners are responsible for
keeping their sewer lateral running free
and dear from the residence all the way
to the point of connection to the sewer
main in the center of the street. Tree
roots can invade the line and restrict
flow or cause a backup in the system.
I/ ` I Root control products costing less than
-� io u are avaliame at iocai hardware
y = stores. Minor root problems can be
handled with these products but a
plumber may be required to cut out
major root growth.
i, M- ffiffl
NO
Never pour
grease down
the drain!
Y];*44 IS6b
`Care your
grease problems!
Attachment B
FOG Funnel & Plastic Jug
•
0
•
LOCKABLE OUTDOOR CONTAINMENT
Provide added security for storage and handling of hazardous material. 36" diameter x
66 "H unit with 26 "H lockable roll -top cover allows drums to be stored with pump or
funnel. Cover removes easily for drum load /unload. 100% polyethylene construction will
not rust or corrode. 64 gallon containment and 800 lb. load capacity. Integral lift collar
offers easy movement with a forklift. Unit with drain allows easy drainage of captured
liquids. Meets EPA container storage regulation 40 CFR 264.175.
Polyethylene Funnel
'�IAMOCYQ.IrGNM July 19, 2010
m ' TT ,
W_�
BY i slit B"
It's hardly rare anymore to find
a home with recycling bins for the
hikes of cans and bottles and plas-
tic and paper, but scattered
across the country, there's a rela-
tively small but growing move-
ment to bring residents around to
the idea of collecting their waste
fats, oil and grease, too.
Fats, oils and grease — collec-
tively labeled FOG — dumped
have become more popular in re-
cent years for cooking holiday
turkeys and which can produce
five gallons of waste oil (or more)
from a single use -
Two years ago, also spurred in
part by the growing popularity of
deep -fried Thanksgiving turkeys,
the city of Austin began accept-
ing residential waste FOG at its
hazardous waste facilities, where
it is collected in drums and
hauled off by a locally based oil
into sewer lines can, over time, company.
•
In a few places, waste services
have even taken the extra step of
adding residential FOG pickup.
Last year, the Florida panhan-
dle's Emerald Coast Utilities Au-
thority established a drop -off
FOG recycling program with a
half -dozen stations around Es-
cambia County. Residents are
encouraged to pick up free collec-
tion containers, fill them with
their waste grease, then leave
them at the stations, where emp-
ty containers are stocked for
pickup.
ECUA added three new drop -
off stations in May and recently
added curbside FOG pickup as
part of its weekly household haz-
ardous waste program: In addi-
tion to calling and requesting
free pickup of things like tires
and paint, residents can request
grease pickup by using the same
free collection containers.
"And once they bring their oil
back to the disposal station, it's
collected by a biodiesel company,
and it's recycled," said ECUA'
spokesman Jim Roberts. `It's all
grown through the acceptance of
the green technology umbrella.
And as that technology has
caught on, we've seen a substan-
tial participation leaeL"
In May, ECUA collected 430
boxes of waste grease, mostly the
one -gallon containers, although
there larger sizes available
which hold up to five gallons.
Cary, N.C., and Meridian, Ida -
I, o1v nfF r , ,,;nc 1P.vP..1R of
/ _J I
L-
be on the rise, the practice isn't
widespread enough to get solid
numbers on where the trend is
and where it might be heading,
The U.S. Environmental Pro-
tection Agency doesn't track or
report on fats, oils or grease in
its waste characterization re-
ports, and Chaz Miller, director
of state programs at the Na-
tional Solid Wastes Manage-
ment Association, says the or-
ganization hasn't seen a surge
in centers collecting FOG
waste, though he said "you cer-
tainly hear from people on mu-
nicipal wastewater lines that
they have problems."
Those witnessing the benefits
firsthand, though, expect it to
continue to gain popularity. East
Bay MUD's Horenstein likens it
to a mother's habit of keeping a
coffee can of bacon grease in the
refrigerator: `It's basically get-
ting back to that, and its a win -
win," he said. "It does protect the
private residences' sewer lateral
that goes from their house to the
street, and it also provides a re-
newable energy opportunity." 99
Send comments about this story to edi-
toriald wastenews.com.
•
into sewer lines can, over time,
lead to blockages and problems
like raw sewage overflows in mu-
nicipal water systems. And while
collecting FOG waste and dispos-
ing of it through the solid waste
system is one option, recycling
also is a growing alternative.
While restaurants and other
food service busineses have for
years been required to arrange for
FOG collection and disposal, the
move toward encouraging resi-
dential waste customers to do the
same has been relatively recent.
"In the last five years, we're fo-
cusing more and more on this is-
sue," said Ben Horenstein, man-
ager of environmental services at
the East Bay Municipal Utility
District near Sari Francisco. "It's
not a big step, but it is distinct.
Commercial, for the most part,
has established pumpers and
haulers that pick up their
[grease]. It is a very different
model where you're relying on
the residents to collect it and
transport it."
The East Bay MUD agencies,
for instance, provide drop -off fa-
cilities for residential FOG, and
use some of that waste to gener-
ate fuel methane through anaer-
obic digestion. Some of it also
heads off to biodiesel conversion
plants. CAccording to National
Renderers Association, about 7.6
pounds of fat yields one gallon of
biodiesel fuel.)
Horenstein says East Bay has
focused its efforts to raise FOG
collection and recycling aware-
ness on two fronts, First, there
are the multifamily residences
like apartment complexes,
which, he notes, often collectively
generate as much grease waste
as a restaurant, but without the
associated regglilation. Second are
the oversize deep fryers, which
company.
"It's still kind of new to folks,"
said Prichard McHale, division
manager of Austin's Solid Waste
Services. "It's a very tiny rev-
enue stream for us." Still, he said
the water utility department in
particular has taken the lead in
promoting awareness about the
hazards fats, oils and grease
present, getting the word out
through fliers and at trade fairs
and festivals.
144-311
1
__
•
there larger sizes available
which hold up to five gallons.
Cary, N.C., and Meridian, Ida-
ho, also offer varying levels of
FOG curbside .piAup and recy-
cling. A.nd agencies in Marshall,
Mich.; New Braunfels, Texas;
and the James City Service Au-
thority in Virginia also. are test-
ing FOG recycling: programs or
at least providing residents with
disposal kits to keep the grease
waste from the sewer stream.
Still, while residential FOG
collection and recycling seems to
Check out the advantages of 3ETCO's "mbber cutting, edge"
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Electronic waste — including computers, hard drives,
phones, printers, AV equipment and small appliances
— contains many toxic substances as well as reusable
precious metals. For businesses and the environment,
it's a major recycling issue. For you, its an opportunity.
By utilizing Shred Tech's a -waste technologies, you
can ensure that post-consumer electronics are
efficiently and economically recycled. In short, it's a
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Grease Recycling
Page 1 of 1
HOME I EMPLOYEES •
ABOUT I BOAR ) N, 0 1 PAYMENTS I GrEASE RECYCL'NG I '�CWS /_VENTS i SPECIFICA,IONS I i 'JKS I EMPLOYMENT I CONTACT
RESIDENTIAL GREASE RECYCLING PROGRAM...
North Baldwin Utilities has partnered with Daphne Utilities to bring a Residential Grease Recycling Program to the North Baldwin
community. With oily residue in residential plumbing Ieading to sewer problems and
overflows, this new program will greatly benefit both people and wildlife in the area.
The process is simple. After letting cooking oil cool, it should be poured into a clean,
plastic container with a properly fitting lid. The container can be a NBU container found at
one of the designated Used Oil Recycling Stations; the container the oil originally came
in; or any other clean, plastic container that is convenient After the oil Is collected, it
should be taken to a Used Oil Recycling Station. Stations are located at the NBU Office at
25 Hand Avenue and at the North Baldwin Chamber of Commerce recycling center
located at 301 McMeans Avenue. It is then the responsibility of NBU to take the used oil
to a Wastewater Reclamation Facility in Daphne. There it is turned into blo-diesel fuel to
be used in utility trucks and heavy equipment. This recycled fuel actually smells like
French fries!
This exciting new program begins Mon. March 19, and all North Baldwin residents are encouraged to participate. Protecting the
environment is a team effort, so be sure to bring any used, residential grease to one of the NBU recycling stations today!
supply by mainto n,ng exist,ig water
syfe -rs, treo Pip used woter ... MOR
ciearvng used water and sewone so it
can be returned io the ... MORE
when used properly, natural gas Is a
re :iat- and eMciont energy ...MORE
Post Office Box 1207 ; 25 Hand Averave I Boy Minette, A'aboma 36507 1 251.5aO.1626 phone I 251.937.0345 fax
http:// www. northbaldwinutilities .com/PageView.aspx ?ID =6 7/23/2010
•
C
• Is for cooks ed
accopt
r re information or to have used oil picked up from a residence, please contact us by phone at
0.1626 or by e-mail at infoCUMQrthbaidwinutilities.cam.
•
•
LMeetinq Date Item ILI�jP»� -�j
1 11/18/10
" COST , DISTRICT
�;
. an Independent Specia(District
To: Board of Directors
From; Scott Carroll, General Manage
Date: November 18, 2010
Subject: Health Benefit Contributions
Summa
The District offers its full -time employees a variety of benefit plans through a "Cafeteria
Bucket ". Each employee receives the same "bucket" of funds to select and pay for
desired benefits and levels of coverage. The current monthly bucket is $799.00.
Health insurance premiums are expected to increase 15% by January 1, 2011. The
current bucket allowance is adequate to pay for health plans for employees who are
on individual plans; however, when employees are on family plans the bucket
allowance will typically cover 44% of the premiums. The remaining 56% is paid by the
® employee.
Staff Recommendation
That the Board of Directors approves a "Cafeteria Bucket" for family health plans in the
amount of $1,199.00 a month.
Analysis
To recruit and retain high quality employees, many public agencies will offer a variety
of health benefit plans that include medical, dental and vision insurance, short term
and long term disability, and life insurance. Many agencies will pay the full premiums
for short term and long term disability plans as well as the life insurance plan.
Agencies will then offer two cafeteria plans, an individual plan for the employee and a
family plan if the employee has two or more dependents. The monthly cafeteria
allowance varies from, agency to agency, but a recent CSDA study found the average
allowance for an individual plan is $737.25 and for the family plan it's $1,364.05.
• Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cwdca.ov
^s
Board of Directors
November 18, 2010
Page 2of4
CMSD does not offer two cafeteria plans to employees, nor does it pay the full •
premiums for short term and long term disability plans and life insurance plans. Each
employee receives a monthly allowance of $799.00 to pay for the benefit plans of
his /her choosing. The $799.00 allowance can pay for all the benefit costs (e.g.
medical, dental, vision, life, LTD and STD) that are associated on an individual plan.
However, the costs for these same benefits will more than double on a family plan.
Below is an example of the expenses that would occur for an employee on a family
plan.
District Contribution (Cafeteria Bucket)
$ 799.00
Medical (Blue Shield HMO)
1,476.46
Dental
131.57
Vision
23.14
Short Term Disability
150.00
Long Term Disability
30.00
Life Insurance
15.02
(1,027.19)
In the example above, the employee will be contributing $1,027.19 a month for the
identified benefits. Currently, no District employee is contributing $1,027.19 a month
for his /her benefits. The District does, however, have one employee who is
contributing $854.05 a month for family medical and dental, life insurance and LTD
(the employee voluntarily choose not to be on STD or a vision plan). This employee is .
contributing $10,248.60 a year for benefits, which is nearly 20% of the employee's net
annual salary.
Staff tried to reduce health plan expenditures by shopping around for a new healthcare
provider. Staff contacted Aetna, Blue Cross, Cigna, Health Net, GreatWest
HealthCare and PacifiCare /United HealthCare to no avail. None of the healthcare
providers returned our inquiries probably because we are such a small agency with
few employees. SDRMA has an insurance program that we looked into, but the
options were limited and the premiums were not significantly less than our current
healthplan provider, CalPERS (there was only a $75 a month difference between
SDRMA and CaIPERS). I still presented both SDRMA and CaIPERS plans to staff in
which every staff member choose to stay with CaIPERS.
The proposed cafeteria bucket of $1,199 a month for family plans was chosen for
three reasons.
1. Represents a 66/34 shared plan where the District contributes 66% of
healthcare plan costs and the employee contributes 34 %. Currently the District is
contributing 44% of the costs while staff is contributing 56 %.
2. It is closer in line to average allowance provided by special districts
throughout California. It should be noted that the recommended allowance is still
below the average of CSDA's survey.
k
i"
Board of Directors
November 18, 2010
Page 3 of 4
3. Complies with Strategic Element 6.0, Personnel /Organizational
Management of the Strategic Plan.
The objective to this element is to employ and retain a high quality, motivated
workforce. Below is the strategy to achieving this objective.
"We will do this by utilizing sound policies and personnel practices, offering
competitive compensation and benefits, providing opportunities for training,
development and professional growth, while ensuring a safe and secure workforce."
On a related matter to the District's Cafeteria Plan, staff will be contacting our auditor's
Taxation Department to review our current Cafeteria Plan document to determine if it
upholds IRS regulations or not. If our current plan does not meet federal regulations,
staff will be requesting recommended modifications from our consultant.
Strategic Element & Goal
Complies with Strategic Element 6.0, Personnel /Organizational Management of the
Strategic Plan.
Legal Review
0 Not applicable
Financial Review
After surveying all of District employees, not everyone will need to use the cafeteria
bucket for family healthcare plans. If the Board approves the $1,199 a month
allowance for family healthcare plans, only two employees will accept the new
allowance. The increased cost for the District for the remainder of FY 2010 -11 will be
$4,200. There is adequate funding in the budget for this additional expense.
In FY 2011 -12, it's possible three more employees may accept the new allowance
after open enrollment. The increased costs to have five employees receive the
cafeteria bucket for family healthcare plans will be $16,800 for the entire fiscal year. I
believe this cost can be absorbed in the budget without raising rates.
Although highly unlikely, it should be noted that if all thirteen CMSD employees receive
the cafeteria bucket for family healthcare plans the increase in annual cost will be
$62,400. 1 believe this cost cannot be absorbed into the budget in which case if it
came down to this we would have three options to consider:
1. Reduce expenditures in other areas in the budget
• 2. Raise the solid and liquid waste rates
3. Reduce the cafeteria bucket allowance for family healthcare plans
Board of Directors
November 18, 2010
Paae 4 of 4
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on District website.
Alternative Actions
1. Approve a cafeteria bucket for family healthplans, but reduce the
monthly allowance from the recommended amount to an amount that is
agreed upon by the Board of Directors.
2. Do not approve a cafeteria bucket for family healthplans. Leave the
current monthly balance as is for family healthplans.
3. Refer the matter back to staff for additional information.
Attachment A: CSDA Survey
Reviewed by:
c�-�
Sherry Kallab
Administrative Manager
is
•
•
Ament A
CSDA 2010 Survey
NO..
Agency
Paid STD Paid LTD
Medical ER EMP
Medical ER Family
1
Amador Water Agency
Y
Y
482.48
1,148.00
2
Calveras County Water District
Y
Y
492.41
1.,021.49
5
Castro Valley Sanitary District
N
Y
532.56
1,384.66
6
Central Basin Municipal Water District
Y
Y
481.65
1,316.03
7
Central Marin Sanitation Agency
N
Y
532.56
1,384.66
9
City of LA Public Works- Bureau of Sanitation
50%
50%
766.00
766.00
12
Delta Diablo Sanitation District
Y
Y
577.33
1,501.06
13
Dublin San Ramon Sry District
Y
Y
502.88
1,307.49
15
East Bay Municipal Utility District
Y
Y
638.85
1,807.94
16
Eastern Municipal Water District
Y
N
487.00
1,267.00
17
Fairfield- Suisun Sewer District
Y
Y
1,596.00
1,596.00
18
Goleta West Sanitary District
N
Y
1,262.00
1,262.00
19
Goleta Sanitary District
Y
Y
477.46
1,266.38
20
Inland Empire Utilities Agency
N
Y
675.00
1,074.24
21
Ironhouse Sanitary District
Y
Y
1,385.00
1,385.00
23
Las Gallinas Valley Sanitary District
N
Y
532.56
1,384.66
24
Las Virgenes Municipal Water District
Y
Y
481.65
1,289.71
25
Leucadia Wastewater District
Y
Y
485.00
1,262,00
26
Mammoth Community Water District
Y
Y
516.73
1,412.85
28
Moulton Niguel Water District
Y
Y
515.43
1,546.17
29
Monterey Regional Water Pollution Control Agency
Y
Y
637.89
1,516.92
30
Mt. View Sanitary District
N
Y
493.00
1,202.00
33
N. Tahoe Public Utility District
N
Y
1,322.00
1,322.00
34
Ojai Sanitary
. Y
Y
1,102.00
1,102.00
35
Orange county Sanitation District
Y
Y
491.08
1,421.70
36
Rancho California Water District
N
Y
456.06
1,396.16
39
Sanitary District of Marin County
N
N
508.30
1,321.58
41
San Elijo Joint Powers Authority
Y
Y
455.00
. 1,181.74
43
Sewer Authority Mid Coastside
N
Y
577.33
1,384.66
44
South Coast Water District
Y
Y
475.00
1,293.00
45
South Tahoe Public Utility District
Y
Y
1,800.00
1,800.00
47
Tahoe - Truckee Sanitation Agency
N
N
989.07
2,571.58
48
Union Sanitation District
Y
Y
684.00
1,654.00
49
Vallecitos Water District
N
Y
570.00
1,622.00
50
Victor Valley Wastewater Reclamation Authority
Y
Y
571.00
571.00
51
West County Wastewater District
N
Y /Some
1,385.00
1,385.00
52
Western Municipal Water District
Y
Y
1,341.14
1,341.14
737.25
1,364.05 Average
• �1
Jill
�.
i A,
Meetinq bate Item.:Num _.
11/18/10 IX.
... an Independent Specia(lDistfict
To: Board of Directors
Via: Scott Carroll, General Manag
From: Sherry Kallab, Administration Manager
Date: November 18, 2010
Subject: Carryover Requests — Fiscal Years 10 -11
Summary
Last fiscal year several District projects were not completed. All appropriations lapse
at the end of each year, therefore it is necessary to request the unspent budget
® appropriations be carried over into the 2010 -11 fiscal year.
Staff Recommendation
Staff recommends the Board approve the following CIP carryovers:
• $503,985 budgeted for the District Yard CIP project;
• $ 6,200 CIP carryover for Project 170 Emergency Pump Plan.
Account
Account Number
Increase
I Decrease
District Yard
30- 200887 -4300
$503,985
Retained Earnings
30- 000000 -2990
1$503,985
Account
Account Number
Increase
Decrease
Emerg Pump Plan
20- 200470 -4300
$ 6,200
Retained Earnings
20- 000000 -2990
$ 6,200
Staff recommends the Board approve the following expenditure carryovers:
A $150,000 for sewer line cleaning completed in August 2011;
• $127,390 for unspent AB939 grant funds.
® In addition, staff recommends the Board approve the following revenue carryovers:
(Protecting our community's hearth by providing solid waste and sewer correction services
crosdca.gov
1
Board of Directors
November 18, 2010
Page 2 of 3
• $449,643 to be received from the Orange County Development Agency upon is
the completion of Project 129 - Bristol Street; and
• $127,390 of AB 939 recycling grant revenue received for the joint agency
agreement to provide compost bins and presentations to schools and the
community.
Account
Account Number
Increase
Decrease
Swr Maint —Line Cleaning
20- 200001 -4320
$150,000
Retained Earnings
20- 000000 -2990
$127,390
$150,000
Account
Account Number
Increase
Decrease
Grants
10- 100000 -3405
$127,390
Recycling Grant AB 939
10- 100010 -4420
$127,390
Account
Account Number
Increase
Decrease
From Other Agencies
20- 000000 -3400
$449,643
Retained Earnings
20- 000000 -2990
$449,643
Analysis
The requested appropriations were approved as part of the 09/10 Fiscal Year Budget
for projects that were delayed beyond the 09/10 fiscal year. All funds should be
expended and all projects completed in the current fiscal year with the exception of the
AB 939 recycling grant.
Strategic Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by providing
financial resources to fund current and planned operations and projects.
Legal Review
Not applicable
Financial Review
The total amount to be carried over is $787,575 of budgeted expenditures and
$577,033 in carryover revenues.
Committee Recommendation
Not applicable
r�
ad
Board of Directors
November 18, 2010
Paae 3 of 3
0 Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on District's website.
Alternative Actions
1. Refer the matter back to staff
•
•
� 0
•
•
Meeting Date Item Number
10/26/10 X. A.
COSTA MESA SANITARY DISTRICT
RECYCLING COMMITTEE
AGENDA
Monday, November 15, 2010
12:00 p.m.
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, California
The Recycling Committee for the above date is cancelled..
Dated: November 10, 2010
Clerk of the District
A r I Meetin Date Item umb8i-
11/18/10 XI. A
COSTA
0 an Independent Specia[ District
To: Board of Directors
Via:
Scott Carroll, General Manager
Froarti:
Robin B. Harriers, District Engineer
Date: November 18, 2010
Subject: #183 -2 Bristol Street Sewer n/o Randolph — Acceptance
Summary
Construction of the improvements was completed on November 3rd therefore; it is
appropriate for the District to final the project and file a Notice of Completion.
Staff Recommendation
• That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of
Completion.
2. Authorize payment of 5% retention 35 days after Notice of
Completion is recorded.
3. Exonerate Labor and Material Bond after Notice of Completion is
recorded and exonerate Faithful Performance Bond one year after
Notice of Completion is recorded.
4. Approve the Closeout Agreement.
Analysis
Construction of the replacement sewer serves to remove another hotspot from the
sewer system. The District's Hotspot Abatement Program was created to structurally
repair sewer deficiencies that cause the maintenance crew to spend exorbitant time
cleaning the sewer to avoid a backup. The previous sewer main had three large sags
that collected grease and debris and required frequent cleaning. The sewer on Bristol
Street north of Randolph was high up on the District's hotspot list.
• Protecting our community's health and the environment 6y providing solid waste and sewer collection services.
www. crosdca.gov
Board of Directors
November 18, 2010
Page 2 of 2
Strategic Element & Goal •
This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and
Strategic Goal No. 1.3, Hot Spot Abatement Program.
Legal Review
The Closeout Agreement is in standard format drafted and reviewed by District
Counsel
Financial Review
The original cost for this project was $63,909 plus a 10% contingency, which brought
the total cost for this project at $70,300. There were three change orders for this
project totaling an additional $3,845.37. However, there is a fourth change order that
resulted in a credit of $5,275. There is a credit because the City did not require the
contractor to finish paving Bristol Street. The total final cost is $62,479.37, which is
less than the original cost.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the November 18, 2010 Board of Directors regular meeting at District Headquarters
and on the District's website.
Alternative Actions
1. Refer the matter back to staff for additional information.
Attachment A: Notice of Completion
B: Close Out Agreement
Reviewed by:
Sherry Kallab
Administrative Manager •
'J
r
•EXEMPT RECORDING REQUESTED
PURSUANT TO SECTION 6103,
GOVERNMENT CODE
AND WHEN RECORDED MAIL TO:
JOAN REVAK
CLERK OF THE DISTRICT
COSTA MESA SANITARY DISTRICT
628 W. 19TH STREET
COSTA MESA, CA 92627 -2718
Attachment A
THIS SPACE FOR RECORDER'S USE ONLY
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner of sewer facilities as hereinafter described.
2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT.
3. The full address of the undersigned is 628 W. 19th Street, Costa Mesa, CA 92627 -2718.
0 4. The nature of the title of the undersigned is owner of sanitary sewer facilities installed in
Bristol Street north of Randolph, described as
•
Bristol Street Sewer Improvements n/o Randolph
under project number CMSD #183 -2
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common are:
None
6. The names of the predecessors in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
None
7. A work of improvement on the property hereinafter described was completed on or around
November 3, 2010.
8. The name of the contractor, if any, for such work of improvement was: 0
Nikola Corporation
18012 Cowan, Suite 290
Irvine, CA 92614
9. The property of which said work of improvement was completed is in the County of Orange,
State of California, and is described as follows:
as described in paragraph 4 above
10. The street address of said property is:
DATED this day of
ATTEST:
GARY MONAHAN, SECRETARY
N/A
2010.
COSTA MESA SANITARY DISTRICT
ARLENE SCHAFER, PRESIDENT
0
•
A
r'
0
STATE OF CALIFORNIA)
COUNTY OF ORANGE )SS
CITY OF COSTA MESA )
The undersigned, being duly sworn says: That she is the President of the Costa Mesa Sanitary District;
that she has read the foregoing instrument and knows the content thereof, and that the facts stated therein
are true, and that she makes this certification by authorization granted by the Board of Directors of the
Costa Mesa Sanitary District.
ARLENE SCHAFER
•
Attachment B
FINAL CLOSEOUT AGREEMENT AND
RELEASE OF ALL CLAIMS
1. This AGREEMENT AND RELEASE OF ALL CLAIMS is made in Costa
Mesa, California, this day of , 2010, by and between COSTA
MESA SANITARY DISTRICT, hereinafter referred to as "DISTRICT," and NIKOLA
CORPORATION, a corporation, hereinafter referred to as "CONTRACTOR," with
reference to the following facts:
Recitals
WHEREAS, District and Contractor entered into a contract for the construction of
sewer improvements on Bristol Street north of Randolph (Project No. 183 -2); and
WHEREAS, the construction of the sewer improvements was completed on
November 3, 2010; and
WHEREAS, District and Contractor do now desire to resolve all outstanding
issues not resolved by the settlement agreement and to pay any retention monies due;
NOW, THEREFORE, the parties hereto AGREE as follows:
1. Original Contract. The parties agree that all terms and conditions of said
Contract have been performed and all compensation due has been paid except as
provided hereunder.
2. Change Orders /Liquidated Damages. The parties agree that any
adjustments in price or in the time for performance and any liquidated damages to be
assessed against the CONRACTOR are as follows:
4 Change Orders totaling a credit of $1,429.63
•
0-
® 3. Remaining Work. None.
4. Notice of Completion /Payment of Retention. The parties agree that a
Notice of Completion will be filed and that the retention amount, consisting of 5% of the
contract amount, shall be released to CONTRACTOR 35 days after recording if no
outstanding stop notices, DLSE liens or similar deductions exist.
5. Stop Notices /DLSE Withholds. The parties acknowledge that the following
stop notices (or suits to enforce such stop notices), DLSE withhold orders, District
deductions for administering stop notices and related matters have been withheld from
the job:
11 IMM
6. Warranty. Nothing herein excuses the CONTRACTOR from honoring its
® one -year warranty of the work performed under this Contract. The terms of this
AGREEMENT shall not excuse the responsibility of the CONTRACTOR to guarantee all
work for a period of one (1) year from the date of acceptance of all improvements by the
DISTRICT. CONTRACTOR shall repair and replace any and all improvements
damaged or failed, ordinary wear and tear and extraordinary abuse or neglect excepted.
7. Release and Indemnification. It is understood and agreed by the
undersigned that the facts with response to which the foregoing RELEASE is given may
hereafter turn out to be other than or different from the facts now known to be or
believed by said undersigned to be true, and the undersigned hereto expressly assume
the risk of the facts turning out to be different than they now so appear, and agree that
the foregoing RELEASE shall be, in all respects, effective and not subject to termination
0 or rescission by any such difference in facts. The undersigned hereby expressly waive
fi
any and all rights the undersigned have or may have under California Civil Code
Section 1542, which p rovides as follows: •
"A general release does not extend to claims which the creditor does not
know or suspect to exist in his favor at the time of executing the Release
which if known by him must have materially affected his settlement with
the debtor."
It is understood and agreed that this settlement is a compromise of doubtful and
disputed claims and that the release made by the CONTRACTOR and DISTRICT
herein are not to be construed as an admission or admissions of liability on the part of
either party and that the parties deny liability thereof and intend merely to avoid litigation
and to buy their peace. The undersigned agree that they will forever refrain and
forebear from commencing, instituting or prosecuting any lawsuit, action or other
proceeding against the other party based on, arising out of, or in any way connected
with the subject matter of this AGREEMENT.
The CONTRACTOR hereby releases and agrees to indemnify the DISTRICT for
all claims, including those of its subcontractors, for any and all delay and impact costs.
8. No Assignment. The CONTRACTOR represents and warrants to the
DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or
purported to assign or transfer to any person, firm, corporation, association or entity any
of the rights, claims, warranties, demands, debts, obligations, liabilities, actions,
damages, costs, expenses and other claims whatsoever, and the CONTRACTOR
agrees to indemnify and hold harmless the DISTRICT against, without limitation, any
and all rights, claims, warranties, demands, debts, obligations, liabilities, actions,
•
® damages, costs, expenses and other claims, including attorneys' fees, arising out of or
connected with any such assignment or transfer or purported assignment or transfer.
9. Binding on Successors. This AGREEMENT and the releases contained
herein shall be binding on each of the parties' heirs, successors and assigns.
10. Representation. The undersigned acknowledge that they have been
represented by counsel of their own choice in connection with the preparation and
execution of this mutual AGREEMENT. The undersigned acknowledge and represent
that they have read this mutual RELEASE OF ALL CLAIMS in full and understand and
voluntarily consent and agree to each and every provision contained herein.
11. Integration. The undersigned further declare and represent that no
promise, inducement or agreement, not herein expressed, have been made to the
undersigned and that this AGREEMENT contains the entire agreement among the
parties hereto and that the terms of this AGREEMENT are contractual and not a mere
recital.
12. Authority. The persons executing this RELEASE OF ALL CLAIMS
represent and warrant to the other party that the execution and performance of the
terms of this AGREEMENT have been duly authorized by all requisite corporate,
partnership, individual, or other entity requirements and that said persons have the right,
power, legal capacity and authority to execute and enter into this AGREEMENT.
•
Executed this day of
COSTA MESA SANITARY DISTRICT
GENERAL MANGER
ATTEST:
DISTRICT CLERK
APPROVED AS TO FORM:
District Counsel
2010, at Costa Mesa, California. 0
NIKOLA CORPORATION
BY:
TITLE:
•
C
•
SEWER SYSTEM COMMITTEE AGENDA
November 9, 2010, 10 :30 a.m.
Costa Mesa Sanitary District
628 W. 19`h Street
Costa mesa, California
Directors Monahan, Cloten and Ferryman
Meeting bate I Item N.umher ^ -,
11/18110 1 XI). A
1. Monthly Spill Statistics
11. 1/1 Reduction Program
A. Presentation of CMSD Program at 11 -18 -10 WDR General Croup Meeting
B. Inflow Results of Rain Event of 10 -19 -10
III. Avanti Grouting Videos
IV. CMSD Pumping Stations
A. Quarterly staff meetings
B. South Coast Plaza Pumping Station Remodel
V. Root Control Using Top Hat Installation
VI. OC WDR Steering Committee 'Emergency Response Communications' Seminar —10 -21.10
VII. CMSD SSMP Audit; May 2011; Seminar on Self Audit 1 -20 -11 @ CWEA Event, Huntington Beach
Vill. Grade 5 Immediate Repairs (Bernard, Carnegie, West Bluff, 17`h St)
IX. 2115 Newport Blvd; Crossing Church; Fountain Connection to Sewer; 5,000 Gallons/Week
X. CMSD Sewer Cleaning Program; Preparing Contract with NPSI for 11 -18 -10 Regular Board Meeting
XI. Triennial WDR Review
A. First Draft Review in November 2010'(SWRCB)
XII. Articles of Interest
XIII. CMSD Projects:
A. Project #101 — Westside Pumping Station Abandonment
B. Project #129 —Bristol Street Sewer
C. 'Project #164 — Miscellaneous Sewer Work
D. Project #171 — Irvine Pumping Station Force Main Rehabilitation
E. Project #183 — System -Wide Sewer Reconstruction
F. Project #183 -2 — Bristol Street North of Randolph
G. Project #186 — Sewer Lateral Assistance Program
H. Project #187 — District Yard
1. Project #189 — Rehabilitation of Six Sewers Transferred to CMSD
XIV. Next Meeting: December 14, 2010,10:30 a.m.
Xv. Public Comments
Dated: November 3, 2010
Clerk of the District
I Fog 0 CA,
Meeting Date Item Number
11/18/10 XV. A.
1c: :1, cfl a�803 cP-,
� � � ill ' i
Iff(:@
Winformation, call:
(949) 645 -8400
�SpSANITggy
4
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0
'ORPORA'tE��9
SPONSORED BY:
Costa Mesa Sanitary District
Costa Mesa Disposal /CR &R
0 ORANGE COAST COLLEGE
RECYCLING CENTER
V
Raise funds for Costa Mesa Schools
Learn about recycling while earning money for your school!
Schools with the most books per student win the most money!
Since 1996, the Costa Mesa Sanitary District has awarded
$133,600 to local schools.
November 15 , _ ''�
through W Al December 1 Z, ZO l0
LOCATION OF DROP -OFF BINS— Bins donated by CR &R, Inc.
ADAMS SCHOOL KILLYBROOKE SCHOOL ST. JOACHIM ELEMENTARY
2850 Clubhouse Road 3155 Killybrook Lane 1964 Orange Ave.
CALIFORNIA ELEMENTARY
3232 California Ave.
CHRIST LUTHERAN
760 Victoria St.
COLLEGE PARK SCHOOL
F 2380 Notre Dame Rd.
DAVIS SCHOOL
i 1050 Arlington Dr.
ESTANCIA HIGH SCHOOL
2323 Placentia Ave.
HARPER PRESCHOOL
425 East 18th St.
KAISER ELEMENTARY
2130 Santa Ana Ave.
KLINE SCHOOL
1620 Adams Avenue
MARINERS CHRISTIAN
300 Fisher Ave.
MONTE VISTA HIGH SCHOOL
390 Monte Vista Way
NEWPORT HEIGHTS
300 E. 15th St.
PAULARINO SCHOOL
1060 Paularino Ave.
POMONA SCHOOL
2051 Pomona Ave.
REA ELEMENTARY
661 Hamilton St.
ST. JOHN THE BAPTIST
1021 Baker St.
SONORA SCHOOL
966 Sonora Rd.
TE WINKLE SCHOOL
3224 California Ave.
WILSON SCHOOL
801 Wilson St.
WOODLAND ELEMENTARY
2025 Garden Lane
* OCC RECYCLING CENTER
Adams Avenue
Between Fairview Rd. & Pinecreek
This notice is distributed to the requirements of the California integrated Waste Management Act of 1989 and specifically
Section 4170 of the Public Resources Code as well as Ordinances 92 -31 and 93 -7 of the City of Costa Mesa.
Printed on Recycled Paper.
W Meetin Date —L ltem N�►�4�r ._
COSH' 3 I ANY DISTRIC"I
®�� ' t4 °'`' • ♦
an Independent rm a(D strict
livil- =,-ITIell 711!
To: Board of Directors
Via: Scott Carroll, General Manage
From: Joan Revak, Office Manager /Clerk of the District
Date: November 18, 2010
Subject: Election — November 2, 2010
Summary
The November 2, 2010 election resulted in the selection of two new CMSD Board
members: Jim Fitzpatrick and Mike Scheafer.
Mr. Carroll met with Directors -Elect Fitzpatrick and Scheafer on November 10, 2010
and introduced them to the CMSD Staff.
The District Clerk will administer the oath of office to the new Directors on Friday,
December 3, 2010.
Staff Recommendation
Accept Report
Legal Review
Not applicable.
Financial Review
Not applicable.
Committee Recommendation
Not applicable.
Office Manager /Clerk of District
Election — November 2, 2010
Public Notice Process
Page 2
Copies of this report are on file with the entire agenda packet at District Headquarters
and on the District's website.
•
•
is