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Agenda Packets - Board - 2010-09-23• Costa Sax, , d ta X .�p District ... an Independent Special District Robert ®oten Vice President James Ferryman Director AGENDA Arlene Schafer President Gary Monahan Secretary Arthur Perry Director Public Comments. Any member of the public may address the Board. Speakers 'on agenda items should identify themselves to -the Clerk before the meeting so that their input can beIprovided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the 'Board may not discuss or take, action on non - agenda items except under special`; circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer: The Presiding Officer reserves the right to declare any speaker out of order: Obtaining Material g enda g s: The public is entitled to copies of all documents that are made part of the :agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority; of the Board after the packet is- prepared, a copy, of'that writing may be obtained'at "the District offices at 628 W. 19'" Street, Costa Mesa, California. The Clerk of the District may be contacted at (949) 645 -8400, ext.'223. In Compliance with: ADA::,Contact. Joan Revak, :(949) :645 -8400, 48 hours prior to. 'meeting "if. assistance, is needed (28 CFR' 35.102.35.104 ADA Title ll). Regular Meeting - Thursday, September 23, 2010 RECOMMENDED ACTION CALL TO ORDER — 5:30 p. M. — 628 W. 19'h Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Monahan III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication. Protecting our community's health d y providing solid waste and sewer collection services. www.crosdcagov Costa Mesa Sranita.-rN District AGENDA • VI. i September 23, 2010 Page 2 RECOMMENDED ACTION CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports A. Minute Approval 1. Sewer System Committee Meeting —August 17, 2010 2. Regular Board of Directors Meeting — August 26, 2010 B. Operations Manager's Reports 1. CMSD Occurrences FY 2000 -2010 2. Refunds 3. Occupancy Report and payment to Costa Mesa Disposal —August 2010 4. Waste Diversion Report —August 2010 5. Contract Payment to CR Transfer for Recycling Services & Disposal for August 2010 6. Ordinance Enforcement Officer's Report C. Engineer's Reports 1. Project Status Report 2. Howard S. Wright Contractors Invoice in the amount of $27,820.85 D.. Treasurer's Reports 1. Financial Reports as of August 31, 2010 2. Investment Report as of August 31, 2010 3. Warrant Register for the month of August 2010 in the amount of $602,008.54 4. Directors' Compensation and Reimbursement of Expenses for the .Month of August 2010 0 ------------------------------------- - - - - -- -END OF CONSENT CALENDAR Accept Report No Refunds Approve Receive & File Ratify Payment Receive & File Receive & File Ratify Payment Approve Approve Ratify Payments Approve Compensation & Ratify Expenses Protecting our community's health and the environment by providing solid waste and sewer collection services. www.crosdcagov 'Costa Mesa Samitaq District September 23, 2010 AGENDA Page 3 RECOMMENDED ACTION VII. WRITTEN COMMUNICATIONS VIII. PUBLIC COMMENTS IX. GENERAL MANAGER'S REPORTS A. Budget Adjustment — Transfer of Six OCSD Lines in the Amount of Approve Budget $27,065. Adjustment B. Annexation of Four Islands within the CMSD Service Area Approve Annexations & Appropriate $3,200 for OC LAFCO Annexation Fees X. RECYCLING COMMITTEE A. Monday, September 20, 2010, 10:30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Perry) Note; The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. XI. ENGINEER'S REPORTS A. Project No. 168 — Irvine Pumping Station Relocation Accept Improvements, File Notice of Completion Exonerate Bonds B. Project No. 183 -2 — Bristol Street North of Randolph Bid Opening Award Construction to Lowest Qualified Bidder XII. SEWER SYSTEM COMMITTEE A. Tuesday, September 14, 2010, 10: 30 a.m. Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take • action on any of those items on this agenda. Protecting our community's Health and the environment by providing solid waste and sewer collection services: www.crosdcaov Costa Mesa Sanita-rS District September 23, 2 010 AGENDA Page 4 RECOMMENDED, ACTION XIII. TREASURER'S REPORTS A. Investment Oversight Committee Meeting, Thursday, September 23, 2010, 5:00 p.m. (President Schafer and Director Perry) XIV. ATTORNEY'S REPORTS XV. CLERK OF THE DISTRICT REPORTS A. Joint Meeting with Midway City Sanitary District Consider XVI. LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) Accept Report B. Santa Ana River Flood Protection Agency (SARFPA) Accept Report (Director Perry) C. Independent Special Districts of Orange County (ISDOC) Accept Report (President Schafer) Quarterly Meeting on September 30, 2010 Consider Attendance D. Local Agency Formation Commission ( LAFCO) Accept Report (President Schafer) E. California Special Districts Association (CSDA) Accept Report (President Schafer) F. California Association of Sanitation Agencies (CASA) Accept Report G. Other Meetings Qualifying for Reimbursement under CMSD Report on Matters Ordinance No. 55, Operations Code Section 3.01.030 Pertaining to CMSD XVII. OLD BUSINESS XVIII. NEW BUSINESS A. LAFCO Payment in the amount of $18,880.76 Ratify Payment ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XX. ADJOURNMENT Protecting our community's health and the environment by providing solid waste and sewer collection semices. wuw.crosdcagov • • Meetin Date Item Wmbet 08/23/10 1 VI. A.1. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING AUGUST 17, 2010 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on August 17, 2010 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Gary Monahan, Art Perry, Jim Ferryman STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab, Administrative Manager; Rob Hamers, District Engineer; , Yefim Tsalyuk, Senior Engineer; Karl Dulake, Maintenance Supervisor; Paul Guzman, Inspector; Joe Limon, Inspector OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Hamers reported no new spills since last month. OVERSIGHT OF PRIVATE PUMPING STATIONS Board directed Staff to assemble a private pump station program. A brochure and maintenance program information form have been developed and provided in the Committee packet. The form will allow Staff to document discussions with private pump station owners or their maintenance personnel. Staff provided an updated list of thirty private pump stations. Mr. Hamers reported the new In -N -Out Burger, replacing Kaplans on Harbor Blvd., will be installing a pump station. This addition will bring the total number of private stations to thirty one. Mr. Carroll would like to invite these owners, with their maintenance personnel, to the office to introduce the program and hopefully obtain voluntary compliance. Mr. Hamers believes CMSD is the first agency providing this type of program. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING AUGUST 17, 2010 snoeais' -�l'`, PAGE 2 CMSD PUMPING STATIONS Scott has arranged quarterly meetings to discuss the District's pumping station needs. The Committee was provided with.a list of the District's pumping station and related discharge points in the event of a sewer spill. This document provides Staff with sensitive points to check first in the event of a spill. The meeting will include discussion on issues like corrosion of values and the amount of time required for preventive maintenance. Director Perry asked if Staff sands and paints valves and noted those were his duties when he worked a summer job for Moulton Niguel. Mr. Hamers stated that has not been past practice. Rob noted with the sewer crew the District now has the manpower to do so. Mr. Hamers agreed the valves look better when they are painted and they also last longer. POTENTIAL DIG ALERT REQUIREMENT Mr. Hamers reported there is a national push to require owners of sewer systems and storm drains to mark sewer mains, laterals and storm drains as part of the Dig Alert. Currently those items are exempt, with only force mains being marked. The organization is being funded by horizontal drilling companies trying to minimize their exposure of drilling through sewer laterals and will require legislation in Sacramento. Staff provided two handouts and meeting minutes for review. Mr. Carroll will keep a watch for upcoming legislation. Mr. Hamers stated there have been a few times gas companies drilled lines through sewer laterals. SSO ENFORCEMENT OPTIONS AND COMPLIANCE AUDITS • Jim Fisher, Office of Enforcement, one of the authors of the WDR, has now moved over to compliance. Mr. Hamers provided a snapshot out of a PowerPoint presentation prepared by Mr. Fisher reviewing items enforcement will look into. Mr. Hamers brought to the Committee's attention four categories of collection system audit selection criteria. Mr. Hamers stated the District looks good in all four of the categories. Mr. Carroll reported District documents are being assembled into a Library per a list prepared by Mr. Hamers. Mr. Hamers recommended bringing portions of the document back to the pumping station committee for discussion. SAN FRANCISCO BAYKEEPER'S LEGAL ACTIONS The Committee received a printout of the Baykeepers website lawsuit page. Mr. Hamers reported Baykeepers, and other similar organizations, can sue, under the EPA for sewer spills. The court can put the agency under consent decree forcing the agency to comply by a certain date to mitigate the problem. Mr. Hamers noted many agencies' sewer systems are in such bad shape they would have a difficult time complying. NEW GREASE TREATMENT METHOD A truck wash owner in Barstow is taking grease from restaurants and making it disposable so there is no effect on the sewer system. The system binds solids together to be used as fuel or for composting and the liquids will be treated and used in the truck wash. Staff is always on the lookout for new methods to mitigate grease problems. • J • -4 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING AUGUST 17, 2010 PAGE 3 `,..!,�r�rGE ATEr9• #171 IRVINE PUMPING STATION FORCE MAIN REHABILITATION - ADDITIONAL DISCUSSION Mr. Hamers provided a proposal from his firm with cost not to exceed $41,286. Mr. Hamers re- capped when the project was first reviewed, replacement of the pipe was considered, then Staff met with no -dig contractors and received a cost estimate of under $190,000. There are over 3000 linear feet of sewer line to be re -lined and seven excavations will be required. Mr. Carroll added he provided the proposal to OCSD Engineer, Jim Herberg, for review. Director Ferryman questioned if Bruce Mattern still served as reviewer for engineering proposals. Mr. Hamers noted the percentage for the proposal looks high but the same amount of work is involved as with pipe replacement. Pipe replacement would cost $1,000,000 and the review work required would be four percent of construction costs. Normally consultants shoot for around ten percent. The cost of the liner is so inexpensive it is difficult to obtain the normal percentage. Mr. Carroll stated he is comfortable with the proposal. The item is on the agenda for the regular Board Meeting. #185 SYSTEM WIDE SEWER REPAIR — GRADE 5 REPAIRS The Committee discussed Mr. Hamers proposal for engineering services. for approximately $60;000 for the first $1,000,000 of grade 5 repairs..The engineering services proposal is less than six percent of construction costs. The proposal is broken down into hours per location. The proposal allows nine hours per segment to convey all the necessary information to the • contractor. Director Ferryman requested the District work with the City of Costa Mesa schedule regarding moratoriums. Mr. Hamers acknowledged Staff is already checking on moratoriums. The proposal is also on the regular Board Agenda. Mr. Carroll stated he will have Jim Herberg or someone Jim recommends to review the proposal to provide backup documentation. Mr. Carroll noted a typical engineer's rate is around $150 per hour and Mr. Hamers' rate is very reasonable. Mr. Hamers recommended review by an independent engineer. CMSD PROJECTS: PROJECT #101 — WESTSIDE PUMPING STATION ABANDONMENT OCSD held a kick -off meeting for the project. Staff met the OCSD project manager, reviewed documentation and went out into the field to review conditions where the OCSD sewer line will go. Staff is in the process of copying documents to provide to OCSD. OCSD will be meeting with the City of Newport Beach, as well. The City of Newport Beach will be abandoning their station on Walk -About Circle. CMSD requested to be named in OCSD's EIR. There is a nice looking alignment for the OCSD line 19th Street extension. The City of Newport Beach has a water line, easement and power poles there already. Once OCSD reaches the Santa Ana River they could go south and tie into District facilities or another option is placing a siphon under the river and then come up in Plant Two. OCSD will conduct alignment studies and put two or three in the EIR. OCSD estimates two years for the environmental and around one year for construction. PROJECT #183 -2 — BRISTOL STREET NO RANDOLF • The project is out to bid. The bid open is September 7, 2010. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING AUGUST 17, 2010 PAGE 4 PROJECT #187— DISTRICT YARD Mr. Hamers reported there is an issue with agreements for phone service at the District Yard. The agreements are one -sided in the vendor's favor. Mr. Carroll agreed it has been challenging and the District cannot receive certificate of occupancy until the fire alarm system is connected to the phone lines and tested. The decision was made to go with Bay Alarm, the current provider for security service at the District headquarters. Bay Alarm's contract is somewhat better than other vendor's contracts, but even their contract is one - sided. The Committee agreed to move forward with the agreement. Mr. Carroll reported Khanh Nguyen, City of Costa Mesa Building Official, agreed to allow 300 compost bins be delivered for storage at the District Yard. One pallet of bins will be kept at District Headquarters for resident pick up. Joe Limon reported the Wilson Street Rehab project is out to bid. Mr. Hamers noted we should receive notification from USGBC by late November or mid December if we received "LEED Platinum" for the Yard Building. Project #101 - WESTSIDE PUMPING STATION ABANDONMENT Mr. Hamers put a small budget together for the first year participation in conjunction with the OCSD project to attend meetings, studies etc. Mr. Hamers will contact OCSD to find out when they will name the engineer on the project. PROJECT #189 — REHABILITATION OF SIX SEWERS TRANSFERRED TO CMSD Mr. Hamers reported the plans are complete and turned in to the City for plan check. CMSD SEWER CLEANING PROGRAM - UPDATE Mr. Hamers reported the last phase of the prior year is almost complete. When the 09 -10 cleaning is complete Staff hopes to have National Plant begin the fiscal year 10 -11 cleaning right away so they can plug and seal manholes before the rainy season, saving District Staff additional work. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, September 14, 2010 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 9:45 a.m. SECRETARY PRESIDENT • C] s� • 1-1 11 Meeting Dete_ _ Iterri_Numb6F I 1 09/23110 VI. X 2. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING AUGUST 26, 201.0 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 26, 2010 at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF Director Ferryman led the Pledge of ALLEGIANCE Allegiance. INVOCATION Mr. Fauth gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Robert Ooten, Gary Monahan, James Ferryman, Art Perry DIRECTORS ABSENT: STAFF PRESENT: Scott Carroll, General Manager; Joan Revak, Office Manager /Clerk. of the District; Robin B. Harriers, District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Operations Manager; Jacque Rogers, Acting Treasurer; Sherry Kallab, Administrative Manager OTHERS PRESENT Jim Fitzpatrick 449 Broadway Costa Mesa, CA 92627 -2318 Mike Scheafer 3327 California St Costa Mesa, CA 92626 -2012 COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 Scott Williams 3465 Santa Clara Circle Costa Mesa Paul Rellis, Dean Ruff ridge & George Lazaruk — CR &R, Inc. ANNOUNCEMENT OF LATE COMMUNICATIONS Ms. Revak reported there were no late communications. CONSENT CALENDAR Ms. Revak announced a correction to the Minutes of the Regular Board Meeting held July 22, 2010 on page 4, paragraph two removing the word "concessions" and inserting "expenses ". Director Ferryman requested the Investment Report under Item D.2. be pulled. Director Ooten requested pulling item C. 1. Director Monahan moved to approve the Consent Calendar with the exception of the puller items. Director Ooten seconded the motion. Motion passed 5 -0. Director Ferryman questioned the Investment Report of July 31, 2010 and the -loss of $373,000 and noted there are things to do to minimize that loss by other investments. Ms. Rogers reported the decrease to the market value was only $40,000 and the remainder decrease was the adjustment for the outstanding checks. The $40,000 decrease to the market value translates to a $40,000 paper gain on the value of investments. Director Monahan moved to approve Item D. Motion was seconded by Director Ooten. Director Ooten requested discussion of Item C, Engineer's Reports under the Consent Calendar and requested an Engineer's estimate be included in the data under the Project Status Report and Staff agreed. Director Ooten moved to approve Item C under the Consent Calendar. Director Monahan seconded the motion. Motion carried 5 -0. General Manager Scott Carroll brought up the proposed grand opening of the District Yard and a tentative date. A date for the grand opening was discussed and a decision to hold the open house on Saturday, October 30, 2010 at 2:00 p.m. was made. Director Monahan moved to approve the Consent Calendar with the appropriate revisions. Director Ooten seconded the motion. Motion carried 5 -0. 0 • COSTA MESA SANITARY DISTRICT . MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting —July 13, 2010 PAGE 3 The Minutes of the Sewer System Committee Meeting of July 13, 2010 were approved as distributed. Minutes of Recycling Committee Meeting The Minutes of the Recycling Committee —July 19, 2010 Meeting of July 19, 2010 were approved as distributed. Minutes of Regular Board Meeting — July The Minutes of the Regular Board Meeting of 22, 2010 July 22, 2010 were approved with the revision as noted by Ms. Revak. Refunds There were no refund requests for the month of July 2010. Occupancy Report and Payment of The Trash Occupancy Count documented $196,914.34 to Costa Mesa Disposal — no increase for the occupancy report for July 2010 solid waste collection as of August 1, 2010. Therefore, the total for July is 21,508 and the payment of $196,914.34 was ratified. Monthly Spill Report to State Water The Monthly Spill Report to the State Water Resources Control Board Resources Control Board (SWRCB) for August 2010 was accepted as submitted. Waste Diversion Report for July 2010 The Waste Diversion Report dated . July 2010 was accepted as submitted. Contract Payment of $177,818.52 to The contract payment of $177,818.52 to CR Transfer —July 2010 CR Transfer for recycling services and disposal for.the month of July 2010 was ratified as submitted. Contract Payment of $10,874.81 The contract payment of $10,874.81 to CR to CR Transfer — Santa Ana Transfer for recycling services and disposal Heights /Newport Beach — July 2010 for Santa Ana Heights /Newport Beach for . the month of July 2010 was ratified as submitted. COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 Ordinance Enforcement Officer's Report ENGINEER'S REPORTS Project Status Report Howard S. Wright Contractors Invoice in the amount of $40,522.77 TREASURER'S REPORTS Financial Report as of July 31, 2010 Treasurer's Report as of July 31, 2010 Warrant Register for the month of July 2010 in the amount of $1,294,937.75 Directors Compensation & Reimbursement of Expenses for the month of July 2010. PAGE 4 The Ordinance Enforcement Officer's Report dated August 16, 2010 was accepted as submitted. The Project Status Report dated July 2010 was accepted as submitted. The Howard S. Wright Invoice for work performed through July 31, 2010 in the amount of $40,522.77 was ratified as submitted. The Financial Report as of July 31, 2010 was accepted as submitted. The Treasurer's Report as of July 31, 2010 was accepted as submitted. Warrant Resolution #CMSD 2011 -2 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $1,294,937.75 Director Compensation and Expense Reimbursements for the month of June 2010 were approved and ratified as follows: President Schafer: $1,326.00 + $15.00 Vice President Ooten: $1,326.00 + $575.00 Director Monahan: $442 Director Ferryman: $1,105.00 + $7.50 Director Perry: $1,326.00 END OF CONSENT CALENDAR is • 0 COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 WRITTEN COMMUNICATIONS Ms. Revak reported there were no written communications.. PRESENTATION BY CR &R ON CONVERSION TECHNOLOGY CR &R representatives were present to give a report on CR &R conversion technology and Mr. Paul Relis, a former California Integrated Waste Management Board member, gave a PowerPoint presentation on converting the biodegradable portion of the solid waste stream to bio -gas. The process is biological and essentially emission free. Mr. Relis reported good progress has been made since his last update to the CMSD Board. PUBLIC COMMENTS President Schafer requested any public comments. Mr. Scott Williams presented a document requesting the matter of compensation and benefits be placed on the November 2010 regular Board meeting agenda. Mr. Carroll stated he would respond to the letter and the item would be placed on the November agenda. • Mr. Fitzpatrick requested the current agendas and Staff reports be made available on the District website. Mr. Carroll responded that Staff is in the process of upgrading the website in an effort to provide that information. Mr. Fitzpatrick addressed the fact the CMSD Recycling Committee meeting for August was cancelled and would like a greater lead time if meeting are cancelled. Mr. Carroll responded the meeting cancellation was posted in accordance with Brown Act requirements. President Schafer commented the Board of Directors were at a conference in Monterey and other Staff members were not available for the scheduled meeting. Mr. Scheafer stated he made the decision to run for a seat on the CMSD Board of Directors. He also commented he has heard some disparaging comments on the District's website, however, he visited the site and found it very easy to navigate over the last couple of weeks. Mr. Scheafer perused the Strategic Plan and complimented the Board and Staff on the excellent job. As a former CMSD Board member, Mr. Scheafer stated he feels he has some unfinished business with the CMSD and feels he can bring a lot to the welfare of the District. As a resident of Costa Mesa, Mr. Schaefer praised all five of the Board members for their diligence in making sure the money in Costa Mesa is spent wisely and hopes he will have the opportunity to be a part of that in the future. • COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 . GENERAL MANAGER'S REPORTS EMERGENCY OPERATIONS PLAN Mr. Carroll reported Staff has developed an Emergency Operations Plan (EOP) to comply with state and federal mandates under the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) and to become eligible for state and federal reimbursements of response related expenses. Mr. Carroll reported Senate Bill 1841, in 1993, established the Standardized Emergency Management System (SEMS) to improve the coordination of state and local emergency response in California. SEMS is intended to standardize response to emergencies involving multiple jurisdictions or multiple agencies. It requires agencies to use basic principles and components of emergency management including Incident Command System (ICS), multi- agency or inter - agency coordination, the operational area concept and established mutual aid systems. Mr. Carroll reported all forms of government in California, including special districts, .come under the provisions of SEMS and, therefore, must use SEMS in order to be eligible for state reimbursements for response - related expenses. In 2003, after Hurricane Katrina, the federal government established the National Incident Management System (NIMS) to provide a consistent nationwide template that will enable all forms of government along with the private sector and non - profit groups to work together and cohesively during domestic incidents. Because California is usually the trend setter for much of the country, NIMS was established based on the same strategy as SEMS. Local governments, including special districts, must use NIMS in order to be eligible for federal reimbursements for response - related expenses. Mr. Carroll stated it was brought to his attention that in the Emergency Operations Plan for Field Use Only under the ICS Structure Chart, page 85 the following should be removed from the chart: Air Operations Branch, Air Support Group and Air Tactical Group. Staff recommends adoption of the EOP and direct Staff to begin its implementation. Mr. Carroll further stated this item supports achieving Strategic Element No. 6.0 Personnel /Organizational Management and Strategic Goal No. 6. 1, Enhance Existing Safety Plan. Director Ooten expressed his opinion that when the Board approves the plan and the District takes it on, Staff needs to be prepared to act on it, follow through and implement it. Director Ooten stated it is an excellent plan. Director Ferryman moved to adopt the EOP and to direct Staff to begin its implementation. Director Perry seconded the motion. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT RAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 AGREEMENT WITH THE CITY OF COSTA MESA FOR FLEET MAINTENANCE SERVICES Mr. Carroll stated on April 22, 2010, the Board of Directors directed Staff to negotiate an Agreement with the City of Costa Mesa to allow the City to maintain the District's fleet. District Staff met with City Staff on several occasions in which both sides have come to terms with an agreement. Mr. Carroll stated, currently, District fleet is maintained by Nextruck, a private company located in Costa Mesa at a labor rate of $110.00 an hour. The City of Costa Mesa has agreed to a labor rate of $73.20 an hour. Under the terms of the Agreement, the City agrees to perform preventive maintenance and repair work, transmission and cooling system services, maintain records for Biennial Inspection of Terminals (B.I.T.)., and inspect all auxiliary equipment. In addition,.the City will provide District Staff with PM notifications. where the City will notify the District when vehicles are due for service. Mr. Carroll stated this is important so the District fleet does not fall behind in routine maintenance procedures and ensures the fleet is operating in peak performance. The City will also provide the District with computerized maintenance management reports such as work history and downtime history per vehicle. Mr. Carroll stated this item supports achieving Strategic Element No. 3.0, Partnership, • and Strategic Goal No. 3.2 Strengthen our ties with the Cities of Costa Mesa, Newport Beach and the County of Orange. Director Ooten moved to approve the Agreement.with the City of Costa Mesa for Fleet Maintenance. Director Perry seconded the motion. Motion carried 5 -0. PURCHASING ORDINANCE 1. Resolution No. 2010-789' Electing to Become Subject to the California Uniform Public Construction Cost Accounting, Act Mr. Carroll stated the Board directed Staff to produce a revised purchasing ordinance and a resolution for conforming to the California Uniform Public Construction Cost Accounting Act (UPCCAA). Mr. Carroll presented CIMSD Resolution No. 2010 -789 — Electing to Become Subject to the California Uniform Public Construction Cost Accounting Act. Director Ferryman moved to adopt Resolution No. 2010 -789. Director Ooten seconded the motion. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 • 2. Ordinance No. 78 — Repealing Chapter 4.05 from the Operations Code & Establishing a new Ordinance for Competitive Bidding and Purchasing. Director Monahan moved to adopt Ordinance No. 78 — Repealing Chapter 4.05 from the Operations Code & Establishing a new Ordinance for Competitive Bidding and Purchasing. Director Ooten seconded the motion. Motion carried 5 -0. UPDATE OPERATIONS CODE Mr. Carroll noted the Board adopted new Ordinances and revised existing Ordinances in the last six months and in the past six months along with some additional recommended revisions. The updated version of the Operations Code include Ordinance No. 75 — Plan Check, Inspection, Permit and Annexation Fee Ordinance No. 76 — Fixture Fees Ordinance No. 77 — Administrative Citation System Ordinance No. 78 — Purchasing Mr. Carroll gave an analysis of the updated Operations Code. Discussion was held on the recommended changes to the Operations Code, including • special procedures to avoid conflicts in engineering decisions. Ms. Rogers read a statement from District Treasurer, Marc Davis: "I strongly disagree with the changes to Operations Code sections 3.01.090(e), 3.01.090(g), 3.02.040, 4.01.010, 4.01.040, and 4.05.020. The proposed changes to these sections moves functional responsibility from the Treasurer to the General Manager. The types of responsibilities moved include the ability to open bank accounts, approve warrants for payment in advance of Board approval, and serve as a signatory on the checking account. These are all clear functions that are normal and customary for a Treasurer to perform. As a partner in a national CPA firm that audits numerous municipalities and special districts, and the firm's technical expert in internal control audits, I have never seen these types of treasury functions performed by a General Manager in my 25+ years of experience. When the District broke away from the Qity, it put into place several critical internal control components. These were necessary as the District is a very small organization with limited staffing. The purpose of these internal control measures is to provide adequate checks and balances so that no one individual has too much authority to effect a transaction from beginning to end. With the reorganization, one of these internal control components was eliminated. The eliminated internal control component was for the Treasurer to review the invoices and payroll once they were entered into the system and prior to payment to ensure they were properly supported, budgeted and correctly classified. With the reorganization, this function was moved to the Administrative Manager, whose workload is such that there is often times not adequate time to perform a quality review. Eliminating internal controls directly increases risk of loss. These proposed changes to the Operations Code will further erode the few checks • COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 and balances that are in place for such a small organization, and greatly increase the risk of theft, fraud and abuse due to a lack of adequate segregation of duties. Internal controls are put into place to help minimize these risks. I recommend that the Board not approve the proposed changes for these 6 sections of the Operations Code. Should the Board elect to approve these changes, then it needs to be clearly comfortable with the increased exposure it is creating." Mr. Carroll stated he spoke with Mr. Davis on these matters and agrees there must be checks and balances in place and intends to consult with the auditors on these changes. Director Monahan questioned the need to vote for approval of the new Code at this time. The Board requested the revised Operations Code be brought back to the Board at the September 2010 meeting. REFUSE RECYCLING COLLECTION STUDY Mr. Carroll reported Staff -has been meeting with City of Costa Mesa officials to discuss refuse /recycling collection services, specifically, franchise fees; wear and tear on Costa Mesa streets caused by heavy -duty sanitation vehicles; having one exclusive franchise hauler for both residential and commercial services; rates and competitive bidding. City • and District Staff agreed a study conducted by an outside professional consultant on the current refuse /recycling collection services will.be beneficial and can assist both agencies plan for the future in solid waste collection services. Mr. Carroll stated the Staff recommendation is to hire a professional consultant to conduct a study on refuse /recycling collection services and appropriate $75,000 from the Solid Waste Reserves. Director Ferryman stated $75,000 is a lot of money to conduct a survey financed by the District and is against appropriating funds for this purpose without City participation in the cost. Director Monahan expressed the opinion the City would not be inclined to participate in the cost of a survey and moved to continue the item to the CMSD September 2010 meeting and direct the General Manager to work with the City of Newport Beach on a joint study.. Director Perry seconded the motion. Motion carried 5 -0. CR &R EVALUATION REPORT Mr. Fauth reported on the Contractor Performance Evaluation for CR &R and noted improvements from last year, specifically in last year's evaluation there were 4 "excellent" ratings and this year there are eight. Trash Revenue Accounting is an area where CR &R is expected to provide accounting of recycling revenue in .a timely manner and validate the CMSD has the Most Favorable Rate for comparable collections and processing. The evaluation noted missed collection complaints were below three per month for all months; response to CMSD correspondence by CR &R staff improved this fiscal year, with the exception of occupancy and additional barrel revenue reporting. Documentation COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 • deliveries including weight tickets has been satisfactory, however, invoices required correction. Contractor and District liaison representatives have effectively and efficiently interacted to resolve many issues before they became problems and in support of special requests. Mr. Burns noted the agreement with CR &R, Inc., paragraph 34 provides that Contractor shall make available to District its audited financial statement which shall include internal trail reports, such financial statements shall show revenue derived from all recycled materials. Such financial statements shall not become public record and District will use best efforts to protect that information from competitors. RECYCLING COMMITTEE The meeting of Monday, August 23, 2010 was cancelled. ENGINEER'S REPORTS PROJECT #171 IRVINE FORCE MAIN REHABILITATION - PROPOSAL TO BEGIN DESIGN PHASE Mr. Hamers presented a proposal for Engineering Design Services for rehabilitating the existing 14" ductile iron (DIP) force main by inserting a 12" high density polyethylene (HDPE) pipe inside the 14" line. Director Perry moved to approve the proposal to begin design phase of Project #171, Irvine Force Main Rehabilitation. Director Monahan seconded the motion. Director Ooten requested Mr. Hamers to check with the Metropolitan Water District and coordinate with Mesa Consolidated Water District. Director Perry moved to add these suggestions to the motion. Director Monahan seconded the revised motion. Motion carried 5 -0. PROJECT #185 SYSTEM WIDE SEWER RECONSTRUCTION PHASE .I - PROPOSAL FOR ENGINEERING DESIGN SERVICES Mr. Hamers presented a proposal for Engineering Design Services for preparing plans and specifications and placing the project out for formal bids for reconstructing the first 64 Grade 5 sewer deficiencies. Director Ooten moved to approve the proposal for Engineering Design Services for Project #185 System Wide Sewer Reconstruction Phase I. Director Ferryman seconded the motion. Motion carried 5 -0. SEWER SYSTEM COMMITTEE Director Monahan reported on the Sewer System Committee meeting held on Tuesday, August 17, 2010. No sewer spills occurred in the reporting period. Brochures on oversight of private pumping stations were provided. Potential Dig -Alert requirement to mark sewer mains and private laterals was discussed. SSO Enforcement Options and Compliance Audits were discussed and Mr. Hamers reported a WDR "Library" has been prepared to ensure the District is in compliance in the event of an audit. r� U COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 CMSD Projects were disussed and an update on the CMSD sewer cleaning program was provided. The next meeting of the Sewer System ommittee is September 14, 2010 at 10:30 a.m. TREASURER'S REPORTS Ms. Rogers presented a communication from Auditors, Diehl, Evans & Company, LLP stating they are engaged to audit the financial statements of the Costa Mesa Sanitary District for the year ended June 30, 2010 and disclosed their responsibilities under U. S. Generally Accepted Auditing Standards. The audit will begin on approximately September 20, 2010 and the report will be issued approximately November 30, 2010. ATTORNEY'S REPORTS HUB V. CITY OF COMPTON Mr. Burns reported on a case on campaign contribution supports.conviction related to trash franchise. The Court noted: "The fact that persons or entities make • campaign contributions to officials who favor a particular position or who support the donee does not prove illegality. But.illegality is proven if there is an understanding that a payment is made in anticipation of political favor or on account of favors given and then only if the political act.was made on account of the payment or agreement to pay. This may be, but rarely is, shown by direct evidence of a scheme to repay an official's award of a public contract through campaign contributions made by the contracting entity. It also may be shown by circumstantial evidence." GOVERNMENT CODE SECTION 53065.5 Mr. Burns made the Board and Staff aware of the obscure law that requires an annual listing of every expense reimbursement of $100 or more for an "individual charge" such as for transportation, registration, meal or lodging bill. This law only applies to special districts. It applies to both the governing body and any employee. It is satisfied by an annual listing in a public agenda. Mr. Burns provided a copy of Government Code Section 53065.5 CLERK OF THE DISTRICT REPORTS LARGE ITEM COLLECTION PROGRAM - 2010 Ms. Revak presented the final report on the 2010 Large Item Collection Program. The program concluded on August 20, 2010. The landfill tonnage totaled 295..96 tons at a total cost of $8.343.93. Recyclable White Goods collected totaled 50.50 tons, amounting to a credit of $2,050.94 ($40.61 /ton) and a net cost to the District COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 of $6,292.99. Ms. Revak provided a weekly progress report of the 2010 collection as well as a historical perspective of the program from 1997 through 2010. ELECTION - NOVEMBER 2, 2010 Ms. Revak reported the filing date for the November 2, 2010 closed. There are four candidates for the three open seats in the Costa Mesa Sanitary District. Incumbents Arlene Schafer and Robert Ooten are running as well as Jim Fitzpatrick and Mike Scheafer. Ms. Revak provided election information and Candidate Statements for each of the four candidates. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported the OCSD meeting was held August 25, 2010. Mr. Ruth has reorganized and fine -tuned the hierarchy in the management team at OCSD. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) Director Perry stated there was not a meeting of the Santa Ana River Flood Protection Agency this month. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended a Board meeting on August 3, 2010 and a nominating committee was appointed on July 29, 2010. The next quarterly meeting will be held on September 30, 2010 and the election will be held at the meeting. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) President Schafer reported LAFCO held a strategic planning meeting on August 11, 2010 at the Ebel[ Club in Santa Ana.,A closed session evaluation of the Executive Director, Joyce Crosswaite was held. CHAMBER OF COMMERCE President Schafer reported on a meeting held on July 7, 2010 with State, Council, Utilities and CMSD where discussion with all representatives occurred. • COSTA MESA SANITARY DISTRICT PAIGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD AUGUST 26, 2010 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer reported on CSDA meetings she attended on August 1,0 and August 12 -13. President Schafer will be attending a Fiscal Committee meeting on August 27, 2010. President Schafer continues to work with the Sacramento office on the Annual Conference in September 2010 at the Newport Beach Marriott. WACO The WACO meeting was held on August 6, 2010 and President Schafer gave a report on CSDA. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) President Schafer, Directors Ooten, Ferryman and Perry and General Manager Scott Carroll attended the CASA Annual Conference in Monterey. The CMSD received Honorable Mention for its submittal. of the Telephone Book Recycling Program for Schools. OLD BUSINESS • NEW BUSINESS There was no new business. ADJOURNMENT President Schafer adjourned the meeting at 8:05 p.m. Secretary • President I Meetin Date I Item Number 09/23/10 1 VI. B. COSTA MESS SAN, Y,Y s9� 7aD IZICz Memorandum To: Board of Directors ... an Independent Special District Via: Scott Carroll, General Manager From: Thomas A. Fauth, Operations Manager cl;" Date: September 23, 2010 Subject: Operations Manager's Report Summary This report summarizes major points for six operations topics covering Sanitary Sewer Overflows, Refunds, Occupancy, Waste Diversion, CR Transfer Contract Payment, ® CMSD Ordinance Enforcement Officer's Report, Composting Presentation at the OC Fairgrounds Silo Building and Operations Adjustments Due to Personnel Changes. Staff Recommendation The Board of Directors takes the following action: • Approve Analysis Item 3. • Ratify Analysis Item 4. • Receive and file Analysis Items 1, 2, 5, 6, 7 and 8. Analysis 1. Monthly Public SSO Report to State Water Resources Control Board: One Sanitary Sewer Overflow (SSO) occurred during this reporting period. The total number of Public SSOs for CY 2009 remained at 4 and there are 4 Public SSOs in CY 2010. The last SSO occurred on August 29, 2010 when two SCE power transformers failed at the Sea Bluff PS causing 100 gallons of sewage to spill from a public manhole cover, but it was fully contained when 50 gallons were vactored and returned to the sanitary sewer and 50 gallons soaked into the ground near Sea Bluff. Pump Station. No effluent • entered the storm drain or state surface waters. In summary, there were 4 Protecting our. community's health and the environment by providing soW waste andsewer collection services. www.crosdcagov Board of Directors September 23, 2010 Page 2 of 4 Public SSOs in CY 2009 and 7 Public SSOs in CY 2008 continuing the downward trend. Reviewed at the 9 -14 -10 Sewer System Committee. 2. Refunds: No Refunds for August 2010. Reviewed at the 9 -20 -10 Recycling Committee Meeting. 3. Occupancy Report and payment to Costa Mesa Disposal — August 2010: Trash Occupancy Count totals 21,516 for August 2010, an increase of 8 from July 2010. The rate of $9.1554 per unit results in a payment of $196,987.58 to be ratified on the October 2010 warrant list. Reviewed at the 9 -20 -10 Recycling Committee Meeting. 4. Waste Diversion Report — August 2010: Of 3,423.73 Total Tonnage CR &R collected from the City of Costa Mesa, part of Newport Beach and unincorporated areas of Orange County within the District, 1,726.74 tons (50.43 %) were diverted (recycled) and 1,696.99 tons were landfilled. Note the diversion rate remained nearly consistent throughout the calendar year. Reviewed at the 9 -20 -10 Recycling Committee Meeting. 5. Contract Payment to CR Transfer for Recycling Services & Disposal for July 2010: Payment of $52.22/Ton for 3,423.73 Total Tonnage collected from the District results in a Total Payment of $178,787.17 for August 2010. The total tonnage of refuse collected in August 2010 represents a decrease of 159.70 tons from the 3,613.43 tons collected in July 2010. Reviewed at the 9 -20 -10 Recycling Committee Meeting. 6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued enforcing proper trash container storage along with the City of Costa Mesa Code Enforcement Officers. Isidro summarized his courtesy notice distributions for first -time and second -time notices by major one -third District subdivisions. The subdivisions are South of Wilson St, Wilson St to Adams Ave. and Adams Ave. to Sunflower Ave. From January 2010 to July 2010, the District OEO and the CCM CEOs have issued 1038 1St Courtesy Notices and 295 2nd Courtesy Notices with 0 Courtesy Letters and 0 citations. (The District OEO Notices alone are 714 and, 131 respectively.) The OEO followed the CMSD Operations Manager developed "Administrative Guidelines" for a CMSD Enforcement Official to encourage voluntary compliance with the District Operations Codes through a three -step process prior to issuing a citation. Further, since the release of the CMSD "Summer Newsletter July 2010 ", several residents called in to report scavengers in and around the following streets: a. Federal Avenue, b. Gibraltar Avenue, c. Killybrooke Lane, d. Broadway Avenue, and e. Corona Lane. • .J • Board of Directors August 26, 2010 Page 3of4 • The OEO increased surveillance in these areas to deter scavenging, but a large percentage of the scavenging is performed very early in the morning. This suggests a better approach might include advertising to residents to place their trash containers out the same morning of collection rather than the night before to help decrease the scavenging. The District OEO placed extra attention to multi - family residences on Wilson Street for voluntary code . compliance regarding standardized container storage on non- collection days. Reviewed at the 9 -20 -10 Recycling Committee Meeting. 7. OC Fairgrounds Silo Building Composting Presentation: Dr Francene Kaplan presented a Composting Workshop to 65 residents at the Orange County Fairgrounds Silo Building on 9- 14 -10. at 7:30 p.m. in support of the Gardeners' Club and the $143,256 OC Waste & Recycling Composting Grant. Your Operations Manager distributed 15 Earth Machines at the evening event and Staff will provide free worm bins to those interested in vermicomposting. Reviewed at the 9 -20 -10 Recycling Committee Meeting. 8. Operations Adjustments Due to Personnel Changes: The General Manager is working with the Operations Manager and Personnel Manager to hire a Lead Maintenance Worker to assist with the duties the Maintenance Supervisor vacated upon his resignation on 9- 14 -10. The Operations Manager assumed responsibility for all day -to -day, operations, CMSD Yard finalization, vehicle maintenance through the City of Costa Mesa, acquisitions, First- Responder duties for SSOs and direct field crew supervision. The District Engineer assumed full responsibility for Sewer Lateral Assistance Program CCTV reviews, evaluations and customer feedback in addition to scheduling newly found and necessary repairs to the CMSD sewer system. Field Crewmen accepted greater responsibility in maintaining the pump stations and main sewer lines through Operations Manager's Work Assignment Forms. The General Manager and Personnel Manager assumed contract preparations for vehicle maintenance, small sewer repairs and consulting services. Strategic Plan Element & Goal Not applicable. Legal Review None. Financial Review The cost to Costa Mesa Disposal for collecting refuse within District boundaries is $196,987.58. Funds for this expenditure and encumbrance are within the Approved FY 2010/11 Budget. Board of Directors September 23, 2010 Page 4 of 4 The cost to CR Transfer for recycling services is $178,787.17. Funds for this expenditure and encumbrance are within the Approved FY 2010/11 Budget. Committee Recommendation Analysis Items 2, 3, 4, 5, 6 and 7 are ongoing solid waste operations topics and were reviewed at the Recycling Committee Meeting on September 20, 2010. Any comments and /or recommendations from the committee will be brought forward to the Board for discussion at tonight's meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to Staff for more information. Financial Reviewed by: b C Sherry Kallab Administrative Manager • r1 LJ • • OPR: CMSD, Thomas A. Fauth 714- 393 -4433 • CMSD Occurrences CY00 -10 • Prepared 9 -3 -30 12/30/2008 Date Sanitary Sewer Overflow Occurrence Report Summary, CY2008 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/2/2008 PRIVATE Pum p Station Failure,151 Kalmus Dr, Copper Tree Bus Park; 80025 90244 2,000 N 1600 100 1/20/2008 Sea Bluff PS Air Bubbler Failure; 30 Sea Terrace Lane; 80575 113 N 113 1/28/2008 Roots Blocked Main Line, CCM Cleaned Site, 1939 Sanderlin Ctr; 81341 20 Y 21712008 FOG Blocked Main Line Siphon on Paularino. 3012 -3036 Enterprise. 81171 55 N 5 2/26/2008 Debris & Roots Blocked Main Line, 2040 President Place; 90919 81613 450 Y 3/18/2008 Grease blocked PRIVATE Lateral - Yardhouse - 1875A Newport Blvd 82152 2,100 N 1800 3/18/2008 Roots/Debris Blocked PRIVATE Lateral, 700 W 16th St 82153 37 N 37 4/312008 President PS -SCE Transformer, 2034 President PI, PS MH to Park 93619 82546 360 Y 510 5/512008 PRIVATE Above Ground Clean Out Broken - AMTEK, 960 W 16th St 83276 20 N 20 7/25/2008 Roots Blocked PRIVATE Lateral - Uncapped CO - 674 Park Drive 85433 20 N 10 7/26/2008 Grease /Debris Blocked PRIVATE Lateral 3400 Ave of Arts-Heritage 85463 100 N 10 8/22/2006 PRIVATE Pump Stabon Failure, 151 Kalmus Dr, Copper Tree Bus Park; Repeat; 86141 85 Y 9/4/2008 Roots/Debris - PRIVATE SSO - Uncapped CO - 1010 Valencia St 86477 2 1,050 N 52 10/24/2008 FOG & Rock Debris in Private Lateral - The Camp 2937 Bristol St 87699 1,275 N 75 12/23/2008 FOG Blocked Main Line Drop Manhole. 2752 San Juan Lane; 89101 30 Y 12/26/2008 FOG Blocked Lateral Line - May Gardens - 1400 Bristol St: Repeat: 89158 690 Y 12/30/2008 Unknown Debris Blocked Main Line - 1895 Swan Circle 6 89253 10 Y Total # Gallons 1,476 760 1 5301 186 Percentages KEY: 51.49% 1 35.91% 1 12.60% GREASE 6 4 2 ROOTS 5 3 2 PUMP STN 2 2 OTHER 1 4 3 1 TOTALS 1 17 10 7 Total # Gallons 8,4151 4,693 3.6041 118 Percenta es 100.00% 1 55.77% 1 42.83% 1 1.40% 10/20/2009 Date Sanitary Sewer Overflow Occurrence Re port Summary, CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 1/1112009 Irvine PS Failure/SW - SCADAIann Did Not Call - 2149 Anniversary Lane: 90244 t00 N 100 1/1612009 FOG Debris Blocked Main - Increased Hotspot -1 /mo. Bristol St & 55 Freeway, 90383 86 N 86 1/26/2009 FOG Blocked Main Line near 2831 Bristol St: Italian Restaurant Upstream. 90785 10 Y 1/29/2009 Irvine PS Failure/SW - SCADAIann Did Not Call - 2149 Anniversary Lane, 90922 50 Y 1/30/2009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd; 90919 20 Y 3/31/2009 PRIVATE CO - Chicken Koop Restaurant - Sal: 9/645 -6086 - 432 Hamilton St; 92681 90 Y 4/21/2009 FOG blocked PRIVATE Lateral - Clean Out - FSE Strip Mall - 570 W Wilson St. 93618 10 Y 4/21/2009 Dia er & Debris blocked PRIVATE lateral - 327 West Wilson St; 93619 510 N 510 7/11/2009 Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 10/20/2009 Grease Blocked GI at 7 -11, RoundTable, FlameBroiler - 204 E 17th St 97151 300 Y KEY: GREASE 4 2 2 ROOTS 1 1 PUMP STN 2 2 OTHER 3 3 TOTALS 10 6 4 Total # Gallons 1,476 760 1 5301 186 Percentages 100.00% 51.49% 1 35.91% 1 12.60% of 7 N w= 1 CD O m rD �3 Z C 3 c OPR: CMSD, Thomas A. Fauth CMSD Occurrences CY00 -10 Prepared 9 -3 -10 714 - 393 -4433 8/29/2010 Date Sanitary Sewer Overflow Occurrence Report Summary, CY201 SSO EVENT ID Private District Est Total S ill Completely Event Line Line # Gallons Contained ? Uncontained Est # Private Gallons Spilled into Storm drain Uncontained Est # Public Gallons Spilled into Storm drain 5/11/2010 FOG Debris Blocked Main Line - Fully Contained & Vactored - 1616 Iowa St 102953 15 Y 0 7/1512010 FOG Debris Blocked Main Line - Fully Contained - 2037 National Ave 103995 104377 40 435 Y Y 0 0 =Power 105307 100 Y KEY: GREASE 2 2 ROOTS 0 PUMP STN 0 OTHER 2 2 TOTALS 4 0 4 Total # Gallons 590 590 0 0 Percentages i 100,00% 100.00% 0.00% 0.00% 0 0 Wf7 Meetinq Date Item Number 08/23/10 Vi. B. 2. SANIT�gy COSTA TAJZY MESA f DisTRxT ... an Independent Special District Memorandum To: Board of Directors From: Debbie Bjornson Date: September 1, 2010 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of August 2010. • Debbie Bjornson Permit Processing Specialist Protecting our community's health by providing solid waste and sewer collection services costamesasanitarydutrict.org Board of Directors Arlene Schafer Robert Ooten Gary Monahan Arthur Perry Junes Ferryman Staff Scott C. Carroll General Manager Robin B. Hamers District Engineer (949) 631 -1731 Joan Revak fce Manager of the District Meeting Date Item Numb @r 09/23/10 VI. B. 3. Costa ML1.0a Sanitaq asunct ... an Inbepenbent Special District September 1, 2010 Board of Directors Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been an increase of 8 units for the occupancy report for solid waste collection as of September 1, 2010; therefore, the total occupancy count for September 1, 2010 is 21,516 Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented Alan R. Burns using 21,51.6 as the correct number of units. Legal Counsel 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Marcus D. Davis Disposal for September collection based on this occupancy report so long as the Treasurer contractor fulfills the obligations of the agreement. Said payment in the amount of $196,987.58 to be ratified on the October, 2010 warrant list. Phone (949) 645 -8400 Fax (949) 650 -2253 Address 628 YV. 19th Street Costa Mesa, CA 92627 -2716 4rs 4 Printed on Recycled Paper Sincerely, d4doC14A#- Thomas A. Fauth Operations Manager cc: Costa Mesa Disposal Debbie Bjornson. Permit Processing Specialist Protecting ow wwnuoutV s " and the environment &N prumdTMfl solid waste and sewer cofeMon services. www.crosbea.gov OCCUPANCY CHANGES August, 2010 EXISTING' A.P.N. No. ADDRESS STATUS CHANGE NEEDED CHANGED OCCUPANCY 422 - 103 -34 527 Bernard St. new service 4 units Aug -10 4 422 - 103 -33 531 Bernard St. new service 4 units Aug -10 4 Total for August 8 is 0 Is r CR Transfer • • To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Aug -10 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Rec cle Tons Commodity Percentage Recycled 1640.81 85.93 1726.74 1613.82 83.17 Newspaper 7.88% 256.47 Cardboard 6.42% 208.85 Mixed Paper 5.13% 166.86 Glass 2.80% 91.11 PET. 0.59% 19.12 HDPE 0.45% 14.62 Aluminum Cans 0.33% 10.87 Non - Ferrous Metal .0.44% 14.25 Tin/Metal 0.65% 21.00 Greenwaste 9.78% 318.34 Organic / Fines ** 12.67% 412.45 Wood 1.41% 45.74 Concrete/Asphalt 1.88% 61.12 Drywall 0.00% 0.00 Totals 50.41%1 1640.81 ** Note: This material includes food / small particulate and inert material. Total Tonnage Recycled Tonnage Landfill Tonnage County & Newport Bch TOTAL 3254.63 .169.10 3423.73 1640.81 85.93 1726.74 1613.82 83.17 1696.99 Mee Un Q Date Item NUM- b 1 09/'23/10 VI. a. 4. CR Transfer 0 To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: Aug -10 Recycling Report ** Note: This material includes food / small particulate and inert material. Total Tonnage 169.10 Recycled Tonnage 85.93 Landfill Tonnage 83.17 • • Recycle Tons Commodity Percenta Recycled Newspaper 10.19% 17.22 Cardboard 6.65% 11.25 Mixed Paper 7.63% 12.9 Glass 3.30% 5.57 PET 0.78% 1.32 HDPE 0.44% 0.75 Aluminum Cans 0.51% 0.86 Non - Ferrous Metal 0.27% 0.46 Tin /Metal 0.96% 1.63 Greenwaste 1.30% 2.19 Organic / Fines 11.67% 19.73 Wood 5.17% 8.75 Concrete/Asphalt 1.95% 3.3 Drywall 0.00% 0 Totals 50.81% 85.93 ** Note: This material includes food / small particulate and inert material. Total Tonnage 169.10 Recycled Tonnage 85.93 Landfill Tonnage 83.17 • • 0 .10 0 - Vamp 9AMA@ 9o`GW o 9 9 9 , I0 ° w— City 1,513.79 1,435.51 1,723.89 City 3,002.68 2,847.42 3,419.43 3,325.48 3,026.43 3,546.84 3,405.18 3,254.63 County 179.37 178.37 205.54 158.48 189.95 232.40 208.25 169.10 Vamp 9AMA@ 9o`GW o 9 9 9 , I0 ° w— City 1,513.79 1,435.51 1,723.89 1,676.53 1,525.78 1,786.80 1,716.71 1,640.81 County 91.18 90.64 104.44 80.52 96.53 118.08 105.83 85.93 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 20101jr 09114/10 City 1,488.89 1,411.91 1,695.54 1,648.95 1,500.65 1,757.42 1,688.47 1,613.82 County 88.19 87.73 101.10 77.96 93.42 114.32 102.42 83.17 'A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 20101jr 09114/10 VIMM City 3,405.18 3,254.63 County 208.25 169.10 . o 9�d3S 9 4 o 0 o a o City 1,716.71 1,640.81 County 105.83 85.93 9 9 e o 0 0 0 0 0 0 M City 1,688.47 1,613.82 County 102.42 83.17 `A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 09 /10jr 09/14110 INVOICE r IV A/Vti FER 9900163077 BILL TO: COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 INVOICE #: 16307 MAIL CR TRANSFER, INC. R 0. BOX 125. STANTON, CA 90680 -0125 TERMS: NET 10 DAYS TO PAY BY CREDIT (/I� CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 9/01/10 COSTA MESA SAKI DIST AREA 9 P.O. BOX 1200 COSTA MESA CA 92627 09- CUSTOMER #:2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 195,423.30 177,818.52 152,351.99 169,956.77 Please detach here and return with your payment CHECK # �.. -.� — .....,.... �..«�. •- — `--"" — .- ....� —.M_— ...,...,... _...�..., _.,•.....- — ,�... a «a..� v �.......e..... .A .�_,,. _..,,_.. _ .. 4. o CR TRANSFER, INC.. 8/02/10 RESIDENTIAL.WASTE 16 178.5 52.220 9,324.93 8/03/10 RESIDENTIAL WASTE 14 144.0 52.220 7,521.25 8/04/10 RESIDENTIAL WASTE 13 131.0 52.220 6,845.52 8/05/10 RESIDENTIAL WASTE 15 151.1 52.220 7,890.44 8/06/10 RESIDENTIAL WASTE 13 140.2 52.220 7,324.38 RESIDENTIAL WASTE 1 3.3 52.220 173.37 1/07/10 /09/10 RESIDENTIAL WASTE 1Z... 5�.22P,.....;.::.. 8,927 :53 $/10'/1 0 SI "I.. ..,.. •:..;:.;:: RESIDENTIAL WASTE . 2.0; ::::'7 461: 19 8/11/10 RESIDENTIAL WAS ,2`0 6, 554 65 8/12/10 RESIDENTIAL WASTE : >.`'' <;`:::;:' = ;::::..::': '::' ;::':::: ::.i::s.:`5.3..:....... ;5;. ':;;::::; r :.: :.......:..............::::..: 7 8 9 2.0 1 8/13/10 RESIDENTIAL WASTE 13 135.0 52.220 7,053.88 8/16/10 RE9,.I T .WA t :::.:............ 16 172.2. 52.220 8,993.33 8/17/10 RF ,aDEF,'NTT�T:i ";`:.W�AST�''`;' 16; 153.3 .52: :220 8, 007.41 8/18/10 3 , RS TDENT��:�i > °WAST�;" 12 .121.'2 52..220 6,329.59 8/19/10 R14a* PEN TTAV YASTE- 14. 14 8...3 52.220 7,745.79 8/20/10 RESIDENTIAL ::. :..:. .::.:....: :::... ' .:: • .12., 25 .5 52 .220 6, 556.74 8/23/10 RESIDENTIAL WASTE'1' ..� `` "+ '`:i6` 171:4 52.220 8,9S2.07 8/24/10 RESIDENTIAL WASTE 15 147.4 .52.220, 7,701.93 8/25/10 RESIDENTIAL WASTE 15 149.8 52.220 7,825.17 8/26/10 RESIDENTIAL WAS. T., E.,::. ........:....:.:.:.:::.. ..:.. 3.�#... 1. 4�::,.._5.,.,, 52..,2.20 '.:5 0 7,393.31 6 972 8/27/10 RESIDENTIAL T� '..''' E': r;?:;;::';:; i;':':'::.,,.;:;' ::.:::........:....:.:..:... .:.::`.;,;:..:..:...::..,.,:.:: ' 2 , .41 8/30/10 RESIDENTIAL W?�. 5; �' N° �;';•:: :•; :;r "r•.::;,.•:.:.,;�.,:..... .. ,:, ....:...:.. 52::'220 8,944.24 8/31/10 RESI DENT IAL' r -,-W— I' E':;.::.;.:: a`::;` :.::.:::..:.::`.`:i:`:`;; ::.,;:':i ?:• <'.::4 "..;::':::,:144:.,;,.$., ..:,:.::::. °::.,,.:,.5.2:::220 7,565. 1 TOTALS 315 13254.61 169,956.77 nrr- ,wnne r nnii nn n-r r'1C 7LIIQ IAI\/(11 (`� PI F�.QF (�.QI I (714) 826 -9049 ir- I.vU cinvcnivI iivivw —u .,..... .. ,.,., - - IOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE INVOICE TOTAL 195,423.30 077,818.52 152,351.99 L69,956.77 169956.771 CUSTOMER #; 09— 9 2 INVOICE .16307 P.O. BOX. 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE 9 Primtd on Rnydcd P.per INVOICE V �&WCORPCWATL 0 ®7500163083 INVOICE C 16308 MAIL PAY14ENT TO: CR TRANSFER, INC. P. O. BOX 125 STANTON, CA 90680 -0125 TERMS: NET 10 DAYS TO PAY BY CREDIT °jrJi�I CARD, PLEASE FILL IN INFORMATION ON BACK OF REM TTANCE INVOICE DATE: 9/01/10 BILL TO: COSTA MESA SANI DIST -SA HGT COSTA MESA SANI DIST -SA HGT P.O. BOX 1200 628 W 19TH ST COSTA MESA CA 92627 COSTA MESA CA 92627 09- CUSTOM jgq:8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES ^TOTAL DUE 11,951.46 10,874.81 7,753.75 8,830..40 CHECK #t Please detach here and return with your payment d.� �Il..i r..r 11..0 Y..d,�.tM le ®..lY �.® A d �..0 /r...P �l r..� M..r �..�r �..� Y.�1 s.r Y.le Y ^ �...� a.1.d r•..d r..Y d.R o..r tm Yl..Y e.. m. wo r.r1 CR TRANSFER, INC. •r � � e r i • • 8./03/10 RESIDENTIAL WASTE 1 6.3 52.220 52.220 332.12 1,665.82 8/04/10 RESIDENTIAL WASTE 3 1 31.9 10.5 52.220 550.92 8/09/10 RESIDENTIAL WASTE 1 6.5 52.220 339.95 8/10/10 RESIDENTIAL WASTE 4 42.5 52.220 2,221.44 8/11/10 RESIDENTIAL WASTE I 4 42.4 52.220 2,217.7 8/18/10 RESIDENTIAL WASTE 2 21.2 5,2,..:22Q... 1,110,2 8/25/10 RESIDENTIAL WASTE 1 '�, 52..20, 392.17 8/31/10 RESIDENTIAL WASTE { i I { j L I { TOTALS 169.1 8, 8 3 0.401 _ ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-9049 IF YOU HAVE ANY QUESTIONS REGARDING INVOICE IOTA PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE _ 11, 951.46 _ 10, 874 .81 � 7,753.75 J 8 830.40 8830.40 CUSTOMER #: 09 11 8 INVOICE # 16308 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE RinuC wi hmyclrC Pn;�r Meeting Date Item Numbef 1 09/23/10 VI. S: a. COSTA MESASANiT�` DisTRicT ... an Independent SpeciafDistrict Memorandum To: Board of Directors Staff From: Isidro Gallardo, Ordinance Enforcement Officer Date: September 16, 2010, 2010 Subject: Ordinance Enforcement Officer Monthly Report, August 2010 DISCUSSION: Since the publication and release of the Districts' "Summer Newsletter July 2010 ", several residents have called in to the District Office to report scavengers in and around the following streets; Federal Ave.,.Gibraltar Ave., Killybrooke Ln., Broadway Ave., and Corona Lane. The District OEO _has. increased surveillance in these areas in an attempt to deter scavenging. The District OEO will continue to patrol these areas in the upcoming • weeks. In addition, the District OEO placed extra attention to the area surrounding Wilson Street. (Between Republic St. and Harbor Blvd.) The area is mostly comprised of multi - dwelling residences. Residents in the area either leave there trash containers out on the curb or fail to properly store them out of public view. Also, because the area is predominately Spanish speaking, more time is spent explaining the Districts rules and regulations regarding graffiti on the trash containers and keeping the trash containers out of public view. • A summary of the courtesy notice process for the District OEO is provided in the following chart and demonstrates the effectiveness of a "1 s` Notice ": August 1, 2010- August 31, .2.0110.' 1� Notice ' 2 Notice Courtesy Letter South of Wilson St. 28 9 0 Wilson St. to Adams Ave. 18 5 0 Adams Ave. to Sunflower Ave. 13 2 0 RECOMMENDATION: The CMSD Board of Directors accepts this August 2010 OEO Report. Protecting our community's health by providing solid waste and sewer collection services. crosdcagov COSTA MESA AITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: #101 West Side Pumping Station Abandonment PROJECT MANAGER: Rob Flamers, District Engineer DESCRIPTION: Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The project would also alleviate the north half of the Banning Ranch �_ - - - -- - - -- START DATE: -1-L - -- - - -- 7/1/2012 COMPLETION DATE: STATUS REPORT: 6/30/2013 ;I 8126110 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana. River to OCSD Plant No. 2. OCSD 9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities. FINANCIAL STATUS throu h 8/31110: Approved Proj Budget I I June 30, 2010 Accumulated Cost Current Year Expenditures - Account Number Encumbrances I Balance #101 999,941 - L— 999,941 — -- 20 _ _— }— I I Total 999,941 - - - 999,941 n3 i 0 v m m a3 ` z r. 3 mr cca COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-2011 PROJECT: 1#129 Bristol Street Sewer Improvements Rob Hamers, District Engineer PROJECT MANAGER. j DESCRIPTION: sewer size in Bristol Street Southbound between Irvine Ave and Birch Street. Phase 1 the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting. The ----L—dlncrease jconstructed Estimate is $461,758. —Engineer's START DATE: 10 -Aug COMPLETION DATE: Mid 2011 STATUS REPORT: -- 9/23/10 -The design phase has started with survey work to identify water valves in the vicinity of the new sewer line. FINANCIAL STATUS: /10: , FINANCIAL STATUS throw h 8/31 _q June 30, 2010 Account Number Approved Proi Accumulated Current Year Budget Costs Expenditures Encumbrances l i Balance #183-2 1,580,192 1,077,023 503,169 20�_ --- -1-1 Total i 1,580,192 1,077,023 _+ 1 503,169 • COSTA MESA SITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 0 PROJECT: 1#171 Irvine Pumping Station Force Main PROJECT MANAGER: Hamers District Engineer DESCRIPTION: (Rehabilitate the existing 3,000 L.F. of 14 " force main by inserting a 12" HDPE liner. The portion of 12" PVC SDR 35 force main constructed with the pumping station to remain. The Engineer's Estimate is START DATE: 10 -Aug COMPLETION DATE: i Mid 2011 - -- - - - -- - -- -- 1 - - - -- - - - - -- STATUS REPORT: 9/23110 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design. FINANCIAL STATUS through 8131/10: a Account Number Approved Proj Budget June 30, 2010r Accumulated Costs Current Year Expenditures Encumbrances - - - Balance -- � # 171 � - 1, 360 000 , - - -- l - - - - -I- + 204,447 -r - - -- - - - -- 1,110 � -- - -- � -j - -- - 1,154_,_444 _ 20 , Total 1,360,000 1 204,447 1,110 1,154,444 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: j #183 -2 Bristol Street Sewer Replacement n/o Randolph PROJECT MANAGER: Rob Hamers, District Engineer J� - DESCRIPTION: istrict's Hot S p and will remove three large sags from a The project is part of the D Spot Program section of 8" sewer main on Bristol Street that serves the Camp and Lab developments -- - _ START DATE: - - - - -j Falt 2010 - - -- ' Late 2010 COMPLETION DATE: STATUS REPORT: 2/25110 - Existing gas company and SCE company lines have been found extremely close to the existing sewer, which is scheduled for removal and replacement due to three large sags in the line. Meetings are being arranged with the utilities to discuss options for sewer construction. 3/25/10 - The apparent conflict with the gas and sewer lines was resolved and the sewer replacement plans completed to 90 %. The soils investigation contract and traffic engineering contract are being reviewed for signature. The project specifications are nearly complete. The plans must be submitted to the City of Costa Mesa for plan check and approval prior to going out to bid. 4/22110 - The plans and specifications are 75% complete, and contracts for a soils engineering investigation and traffic control plans are being finalized. When this work is complete, the p ans will be submitted to theme and other utilities for plan check. ------- - - - - -- - -- — — -- -- - - - -- - -- -- - - - - - - -- 5/27/10 - The traffic control plan was prepared and the sewer plans and traffic control plans were submitted to the City of Costa Mesa for first plan check. The soils investigation is underway. 6/21/10 The City has not completed nor returned first plan check comments. The soils report is being _prepared. 6/21/10 The City has not completed nor returned first plan check comments. The soils report is being prepared. Due to other projects in the vicinity of this project and the OC Fair, construction will occur after the OC Fair. 7/22110 The project is ready to be placed out to bid. Construction will begin after the Fair has been held. 8126/10 The project is out to bid and bid opening is 9/7/10. — 9123/10 The results of bid opening are on the agenda as a separate item. - -- FINANCIAL STATUS throu h 8/31/10: I J -� - -- -- r - - - — Approved Proj - r - June��8fa i Accumulated -- - - Current Year -� - -� -- ' - Account Number Budget Costs Expenditures Encumbrances Balance -- #183 -2 -- J 158,017 -- -- 83 -- - 283 ' 24 I 1,190 �� - -- -- -�- �.- � -- - - - - -- 132,544 � -- -- _� — '_ -' - — - - -�i -- Total 158,017 24,283 1 11190 132,544 01 0 . 0 COSTA MESA AITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -2011 PROJECT: 1#185 System Wide Sewer Reconstruction - Phase 1 _ PROJECT MANAGER: Rob Hamers, District Engineer DE_ SCRIPTION: Reconstruction of the Grade 5 sewer problems disclosed during the 2006 -2009 televising project. There are 4 phases to the project with each phase reconstructing approximately 64 locations and the preliminary Engineer's Estimate for each phase if $1 million. START DATE: j 10 -Aug COMPLETION DATE: Mid 2011 i STATUS REPORT: 9123/10 - The design phase has begun and base maps and plans are being prepared. FINANCIAL STATUS through 8/31_/10: - June 30, 2010 - Account Number Approved Proj Accumulated Current Year Bud et Costs Expenditures Encumbrances Balance #185 1,086,000 - _ - j 1,086,000 2oi Total I 1,086,000 - - -- COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-11 PROJECT: #187 District Yard PROJECT MANAGER: 1Rob —F H_am_ers, District Engineer DESCRIPTION: _ — __ t-# 1 V Construction of new District Yard at 174 W. Wilson Street, Costa Mesa i Sep ep-09 Early June 2010 START _ _64T IE _CMP1lLE_Tl0__ 14-MATE: T-7 STATUS — RE_ P__ —0 R T _- — 2125110 - Construction is approximately 50% complete. HSW superintendent and project managers provide detailed advance review of all items thereby insuring continuing successful progress. 3/25/10 - Construction is approximately 65% complete. Howard S. Wright superintendent and project managers provide detailed advanced review of all items and coupled with detailed review by the project architect and CMSD staff, the construction continues to be successful. The project has already achieved LEED Gold status with Platinum accreditation still possible. 4122110 -Construction is approximately 85% complete. The roof is now on the building and the interior walls are being constructed. Staff is considering re-arranging HVAC equipment on the mezzanine level to maximize storage area. 5127/10 - Construction is approximately 95% complete. The doors and windows were installed on the building so the building is now secure. The parking lot concrete.was installed. The City of Costa Mesa will be installing the street improvements as part of their Wilson Street rehabilitation project. 6/21/10 The Yard should be complete and a C of 0 issued by the end of June 2010. The City will not be installing the street improvements until mid 2011 so a temporary drive approach was constructed. 6121110 The Yard should be complete and a C of 0 issued by the end of June 2010. The City will not be installing the street improvements until mid 2011 so a temporary drive approach was constructed. 7/22/10 Construction is essentially complete, The District will learn the LEE D accreditation level in mid November or early December 2010. The City street improvements will probably be constructed by then. 8126110 Construction is essentially complete, however, a delay in having phone lines installed is holding up the certificate of occupancy. 9123110 The certificate of occupancy had not been issued as of 9/6/10 but the furniture was delivered on 9/2/10 and the Open House is scheduled for 10/30/10. FINANCIAL -STATUS through 8-/31/1-0: Approved -05no—j-1 Budget June 30, __ 0,2010 Accumulated Cost —Current Year Expenditures _F—Encumbrances j Balance Account Number #1_87 3,976,949 3,330,030 56,878 1 0,040 301 L , Total 3,976,949 3,330,030 56,878� 0 1 0 0 • COSTA MESA ATARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010 -11 PROJECT: _ _ _� PROJECT MANAGER: DESCRIPTION: _ I #188 Conversion of Sewer Atlas to GIS _ I Rob Hamers, District Engineer_ Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of sewer cleaning maps and schedule; preparation of Computerized Maintenance Management System (CMMS); and preparation of Hydraulic Modeling program. �- START DATE: COMPLETION DATE: 1 126- Oct -09- 30- Sep -11 _ STATUS REPORT: - - - -� —�— 2/25/10 - 100% of the GIS sewer asset data has been updated /corrected based on CMSD's lateral at 40% of the data has been QA/QCd by CMSD; 100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning frequency. Laterals are currently being created in the GIS. 3125/10 - EEC is continuing progress on finalizing sewer main and lateral information while developing cleaning zones with annual, bi- annual, and tri- annual cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records request. 4/22110 - Phase I of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and Grade 5 pipe problems to support justification for using fixture fees to perform the necessary reconstruction. 5127110 - Phase I consisting of converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The CMSD GM is working on obtaining the basic parcel data needed to complete the atlas. _ 6/21/10 Phase I will be completed when the District obtains the basic parcel data from the County. The District needs to authorize Phase II to begin by the end of June 2010 to remain on schedule. 7122110 EEC requires the basic parcel data to complete Phase I. The notice to proceed on Phase II was given to EEC on 6/25/10. 8126/10 EEC is still waiting for the basic parcel data to complete Phase I along with a few sets of plans from the District Engineer to complete the update. The sewer cleaning maps in Phase I were completed as well. Phase 11 (CMMS) is underway. 9/23/10 EEC has completed placing the last 3 years of construction plans into the GIS atlas while the General Manager is attempting to obtain the basic parcel data for the GIS. EEC is working on the Phase II CMMS program FINANCIAL STATUS through 8131110: Account Number Approved Pro* Budget June 30, 2010 Accumulated Cost Current Year Expenditures Encumbrances Balance -- #188 194,875 62,703 - - 132,172 - - 20 -- — -- - - -- I Total 194,875 62,703 - - 132,172 _ COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2010-11 PROJECT: #189 Rehabilitation of Six Sewers Transferred to CMSD PROJECT MANAGER:— I !Rob Hamers, District Engineer DESCRIPTION: I Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD $1. I million for the work and plans and specs are being prepared. START DATE: February 1, 2010 -Mid-2-01-1 -------- -- - ----- COMPLETION DATE* STATUS REPORT: T - -- ---------- 4122/10 - Engineering staff has discussed the sewers and deleted non-essential items from the project scope of work. Plans and specs are 5% complete. _Harbor____ 5/2ff1_6__- Proposals _ — - —w—ere obtained for —traffic engineering --a--n-d—so—ils investigation for for-r-e-m—o—vin—gthe sag in the sewer ew- eri nsou_thCos_tDri ve- easterly of Blvd. Plans and specs are approximately 25% complete. 6/21110 -Traffic Control Plans are being completed for the South Coast Drive lane closure to allow drilling for the soils report. Progress on the project plans is continuing. 7/22/10 - The design phase is continuing. The land closure plan was completed and drilling for the soils investigation on South Coast Plaza has occurred. 8/26/10 - The plans are ready for submittal to the City of Costa Mesa for 1 st plan check. Work is beginning on the specs. The scope of work on the project was minimalized to save the District as much as possible of the $1.3 Million paid by OCSD. 9/23/10 - Additional investigation is occurring into the sag on South Coast Drive, which may be longer than first anticipated. Survey work is occurring and staff will be recommending additional CCTV to final the plan_ s and lace the project out to bid. FINANCIAL STATUS through 8/31/10: — ------ Approved Proj June 36, 2010 i Current Year —'- _Balance A Account Number Budget Accumulated Cost Expenditures Encumbrances I 17,112 12,77�7_1 .91, 20 ,Ll 4- 48,800 12,777 1 1 18,911 0 • • • HOWARD S. WRIGHT CONSTRUCTORS GENERALCONTRACTORS 1901 Nancita Circle Placentia, CA 92870 INVOICE Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 CMSD Corporate Yard New Bldg & Site Imp 174 W. Wilson Street Costa Mesa, CA 92627 Billing for work performed through: Contract Amount C. O. Amount Total Contract Amount Work Completed To Date Less Retention @ 5% Less Previously Billed TOTAL AMOUNT DUE August 31, 2010 Approved By Date Approved y X 8 GL Acct. GI-Acct - QV Meeting Date Item Numb @F_ 09123/10 1 VI. C: 2. Date: 8/30/2010 Invoice: 68519 -012 HSWCC Job #: 68519 2,161,546.00 /. 96,879.58 ✓ 2;258,425.58 ✓ 2,166,683.66 V/ 108,334.18 ✓ 2,058,349.47 2,030,528.62 27,820.85 • GKSp � r0�7 *!;z AIA- PAYMENT APP APPLICATION AND CERTIFICATE FOR PAYMENT ARCHITECT: By: Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. PAGE ONE OF PAGES TO OWNER: PROJECT: APPLICATION NO.: 68519-012 Distribution to: Costa Mesa Sanitary District CMSD Corporate Yard New Bldg & Site Imp PERIOD TO: 08/31/10 X OWNER 628 W. 19th Street 174 W. Wilson Street PROJECT #: 68519 O ARCHITECT Costa Mesa, CA 92627 Costa Mesa, CA 92627 X CONTRACTOR FROM CONTRACTOR: VIA DISTRICT ENGINEER CONTRACT DATE: 08/27/09 Howard S. Wright Constructors Robin Harriers 1901 Nancita Circle Costa Mesa Sanitary District Placentia, CA 92870 628 W. 19th Street Costa Mesa, CA 92626 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor cen;fles diet to the best of the Cornractnrs knowledge, information and belief Application is made for payment, as shown below, in connection with the Contract- the Work covered by this Application for Payment has been completed in accordance with the Contract Continuation sheet. ALA Document G703, is attached. DocumenW that ON amounts have been paid by the Contractor for Work for which previous Certificates for / Payment ware issued and payments received from the Owner, and that current payments shown harem 1. ORIGINAL CONTRACT SUM 2,161,546.00 r� is now due. 2. Net change by Change Orden 96,879.58 {I CONTRACTOR: 3. CONTRACT SUM TO DATE (Line 1 +l• 2) - 2,258,425.58 ✓ /r cxy By: � C t Date: U 4. TOTAL COMPLETED 6 STORED TO DATE 2,166,683.66 ✓ _ State oF. California (Column G on G703) County of Orange 5. RETAINAGE: Subscribed and sworn to before a., 5 %, except Design @ 0% 108,334.18 me this day of (Columns D + E on G703) b. % to Stored Material $ (Column E on G703) Notary Public: Total Retainage (Line 5a + 5b or My Commission expires: Total In column I of 6703) 108,334.18 ✓ ARCHITECT'S CERTIFICATE FOR PAYMENT S. TOTAL EARNED LESS RETAINAGE 2,058,349.47 In accordance with Contract Documents, based on on -site observation and the data comprising this ' (Line 4 less Line 5 Total) ✓ application, the Architect certifies to the Owner that to the Deal of the Archftest's knowledge. information 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT 2,030,528.62 and belief the Work has progressed as indicated, the quality of the Work is in accordance with the (Line 6 from prior Certificate) Corwact Documents, and the Contractor is entitled to payment for the AMOUNT CERTIFIED. S. CURRENT PAYMENT DUE f Z7,82O.85 ✓ AMOUNT CERTIFIED $ 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Attach explanation if amount certified ddrers from the amount sported for Ini6a1 ail figures on this (Line 3 less Line 6) 200,076 Apprrcafion and on the Continuation Sheet that are changed toconform to the amount cer0ed.) Page 1 0 ARCHITECT: By: Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total changes approved in previous months by Owner $71,579.06 $0.00 Total approved this month $25,300.52 $0.00 TOTALS $96,879.58 $0.00 NET CHANGES by Change Order $96,879.58 Page 1 0 CONTINUATION SHEET APPLICATION NO: 68519 -012 CMSD Corporate Yard New Building & Site Improvements, APPLICATION DATE: 8/30 /2010 SCHEDULE OF VALUES PERIOD T0: 8/31/2010 ARCHITECTS PROJECT NO: A' B C D E F G H t J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION THlS PERIOD MATERIALS PRESENTLY STORED (NOT IN Fore TOTAL COMPLETED ANDSTORED TO DATE +H PERCENT 'COMPLETE 011 BALANCE TO FINISH E4) i RETAINAGE (5% of 1 Automatic Sliding Gates 18,287 18,287.00 16 287.00 0.00 0 18,287.00 100.00% 0.00 914.35 2 Earthwork 30,772 30 772.00 3.772.00 0.00 0 30 772.00 100.00% 0.00 1,538.60 3 Erosion & Sediment Control 5.913 5,913.00 V 5,913.00 0.00 0 5,913.00 100.00% 0.00 295.65 4 Underground Utilities 70,893 70 893.00 70 893.00 0.00 0 70 893.00 1DQ.00% 0.00 3,544.65 5 Pavement Markings 2,200 2 200.00 2,200.00 0.00 0 2,200.00 100.00% 0.00 110.00 6 Site Concrete 58,927 58,927400 58.92T00 0.00 0 58,927.00 100.00°/6 0.00 2,946.35 7 Landscape & Irrigation 18,610 18,610. D0 18 610.00 0.00 0 18,610.00 100.00% 0.00 930.50 8 Concrete & Rebar 92,344 92,344-00 92 344.00 0.00 0 92 344.00 100.00% 0.00 4,617.20 9 Block Masonry 183,535 183,535.00 J1 183 535.00 0.00 0 183,535.00 100.00% 0.00 9,176.75 10 Structural Steel 56,103 56,103.00 56 103.00 0.00 0 56 103.00 100.00'/0 0.00 2,805.15 11 Ornamental Metals 17,900 17,900.00 V 17,900.00 0.00 0 17,900.00 100.00% 0.00 895.00 12 Rough C try 118,800 118,800.00 j 116,800.00 0.00 0 118 800.00 100.000% 0.00 5,940.00 13 Finish Carpentry 12,100 12,IGG.00 12,100.00 0.00 0 12,100.00 100.00% 0.00 605.04 14 Buildina Insulation 23,450 23 450.00 if 23 450.00 0.001 0 23 450.00 1 100.00% 0.00 1,172.50 15 Sheet Metal] Siding 129,410 129 410.00 4, 54,012-00 0.00 0 54 012.00 41.74% 75,398.00 2,700.60 16 Membrane Roofing S tem 46,731 46 731.00 46 731.00 0.00 0 46 731.00 100.00% 0.00 2,336.65 17 Caulking .& Sealants 2,901 2,901.00 2,901.00 0.00 0 2,901.00 100.001/ 0.00 145.05 18 Doors & Frames 15,290 15,290.00 It 15,290.00 0.00 0 15,290.00 100.0096 0.00 764.50 19 Coiling Doors 8,390 8,390.00 6,390.00 0.00 0 8,390.00 100.00% 0.00 419.50 20 Skylights 16,000 18 000.00 18,000.00 0,00 0 18,000.00 100.00% 0.00 900.00 21 Aluminum Entrances and Curtainwall 90,500 90,500.00 90 500.00 0.00 01 90,500.00 100..0% 0.00 4,525.00 22 Metal Studs and d II 79,500 79 500.00 79 500.00 0.00 0 79,500.00 1 100.00% 0.00 3,975.00 23 Acoustical Ceilings 9,850 9,850.00 9,850.00 0.00 0 9,850.00 100.00% 0.00 492.50 24 Resilient Flooring/Tile 27,569 27 569,00 1 27 569.00 0.00 0 27 569.00 100.DO% 0.00 1,378.45 26 Painting 15,300 15,300.00 15,300.00 0.00 0 15,300.00 100.00% 0.00 765.00 27 Si na a 13,000 13 000.00 J0,400.00 0.00 0 10 400.00 80.00% 2,600.00 520.00 28 Metal Lockers 3,000 3,000.00 J1 3,000.00 0.00 0 3,000.00 100.00% 0.00 150.00 29 Folding Partitions 9,000 9.000.00 V1 9,000.00 0.00 0 9,000.00 100.00% 0.00 t 450.00 301 Fire Extinguishers 3001 300jZ083 0.00 0.00 0 0.00 0.00% 300.00 0.00 31 Toilet Accessories 2,236 2.236.00 2,236.00 0.00 0 2,236.00 100.00% 0.00 111.80 32 Residential Appliances 3,175 3,175.00 3,175.00 0.00 0 3,175.00 100.00% 0.00 158.75 33 Fire Protection 17,763 17,76317 763.00 0.00 0 17 763.00 100.00% 0.00 888.15 34 Plumbing 81,995 81 99581 995.00 0.00 0, 81,995.00 100.00% 0.00 4,099.75 35 Fuel Tank 54,306 54,30664,306.00 0.00 0 54 306.00' 100.00% 0.00 2,715.30 36 HVAC. 120,174 12017420174.00 0.00 0 120,174.00 100.00% 0.00 6,008.70 37 Electrical 249,241 249,24149,241.00 0.00 0 249,241.00 100.00% 0.00 12,462.05 38 Photovoltaic Panels 83,028 83,028 028.00 0,00 0 83 028.00 100.00% 0.00 4.151.40 OCO#1 COP#1: Masonry biock/rebar submittal delays 8,128.04 8,128.04 $1, f 8,128.04 0.00 0 8,128.04 100.00% 0.00 406.40 COP#2 Increase food - retaining wall 7,562.60 7,582:60 Vt 7,562-60 0.00 0 7,562.60 100.00% 0.00 378.13 COP#3: Undocumented piping in street 2,503.73 2,603.73_ 2,503.73 0.00 0 2,503.73 100.00% 0.00 125.19 COP#4: Demo unforseen septic, tank 1,448.85 1,448.85 1,448.85 0.00 0 1 448.85 100.00% 0.00 72.44 COP#5; Changes in Edison/tele honalcable 2 723.15 Z723.1 5 2,723.15 0.001 2 Z723.15 100.00% 0.00 136.16 COP/18: Value engineer rein switch (2,592.38) 2 592.38 $1, 2,592.38) 0.00 0 (2,592,38) 100.00% 0.00 129.62 COP#7: Added expansion joint on interior slab 2,390.29 2 390.29 2,390.29 0.00 01 2,390.29 100.00% 0.00 119.51 68519412AUGIOAM PAGE # 1 OF 2 A B C D E F G H I J K L ITEM NO. OCO#2 DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED_ MATERIALS PRESENTLY STORED (NOT IN F or G ) TOTAL COMPLETED AND STORED TO DATE (C-H) PERCENT COMPLETE (JIF) BALANCE TO FINISH (E -I RETAINAGE (5% of l) _ FROM PREVIOUS APPLICATION f THIS PERIOD COP#8b: Staff costs for 14 rein related delays 36,688.11 38 888.11 1 36,688.11 0.00 0 38 688.11 100.00% 0.00 1,834.41 COP#10: FC 1.3 relocation 8,626.66 8,826.66 V 8826.66 0.00 0 8,826.66 100.00% 0.00 441.33 COP#13: Airline size change 2,523.98 2,523.98 2,523.98 0.00 0 2,523.98 100.00% 0.00 126.20 COP#16: Anti-graffiti coating 137603 1,376.03 1 376.03 0.00 0 1,376.03 100,00% 0,00 68.80 OCOf13 COP#18: Paint one side of roll up door 541.53 541.53 0.00 541.53 0 541.53 100.00% 0.00 27.08 COP#19: Add paint to parapet coping 2,523.46 2,523-46 0.00 2,523.46 0 2.523.46 100.00% 0.00 126.17 COP#20: Remove efflorescence 4,465.43 4,485.43 0.00 4 465.43 0 4,465,43 100.00% 0.00 223.27 COP#21: Deliver and install existing hoist crane 9 310.33 0.00 9,310.33 0 9310.33 100.00% 0.00 465.52 COP#22: Monochem Dexcoat coaling to mezzanine floor 4 133.05 0.00 4 133.05 0 4133.05 100.00% 0.00 206.65 COP#23 Add protective mesh kick plates, box 1 100.82 0.00 1,100.82 0 1,100.82 100,00% 0.00 55.04 COP#25: Electrical changes for site conditions 2,116.20 0.00 2,116.20 0 2,116-20 100.00°/6 0.00 105.81 COP#26 Remove efflorescence from interior garage Fli 1,109.70 0.00 1,109.70 0 1,109.70 100.00% 0.00 55.49 Subtotal 1,790,493 1,887,372.58 1,783,774.06 25,300,52 0 1,809,074:58 95.85% 78,298.00 90 453.73 39 General Requirements 52,883 52,883.00 50 037.89 650.47 0 50 688.36 95.85% 2,194.64 2,534.42 40 General Conditions 218,679 218 679.00 th 206,914.07 2,689.75 0 IfF, 209 603.82 95.85% 9,075.18 10,480.19 41 Sub Bonds 7,912 7,91Z00 7,912.00 0.00 0 7,912.O0 100.00% 0.00 395.60 42 Builders Risk 1,200 1,200.00 1,200.00 0.00 0 1200-00 100.00% 0.00 60.00 43 General Liability Insurance 23,818 23,818.00 23 818.00 0.00 0 23,818.00 100.00% 0.00 1,190.90 44 Overhead and Profit 52,388 52 388.00 49 569.53 644.37 0 50 213.90 95,85% 2,174.10 2.510.69 45 Performance and Payment Bond 14,173 14,173.00 14 173.00 0.00 0 of 14,173.00 100.00% 0.00 708.65 TOTAL CONTRACT SUM 2,161,546 ,879.58 2,258,425. 1 2,137 398.55 29 285.11 0 166 683.66 95.94% 91 741.93 108,334.18 IV 2,166,683.66 91,741.92 1 108 334.18 Contract extension of 6 workdays (8 calendars) for COP #1 Contract extension of 8 workdays (10 calendars) for rain delays through December 2009 Rain related delays: 10113/09 - 10/16109 12/07109 - 12/06109 12/11/2009 12/30/2009 The Contract Time will be Increased by 14 work days Date of Substantial Completion thru OCO#1 May 28, 2010 The Contract Time will be increased by 14 work days per Rob Hamers e-mail did 5114/10; Date of Substantial Completion, OCO 92 June 18, 2010 88514012 AUG10.xkx RAGE #2OF2 a • • ;66s t' • CONDITIONAL. WAIVER AND RELEASE UPON PROGRESS PAYMENT Upon receipt by the undersigned of a check from Costa Mesa Sanitary District in the sum 27,820.85 payable to Howard S. Wright Constructors, and when the check has been properly endorsed and has been paid by the bank upon which it is drawn, this document shall become effective to release any mechanic's lien, stop notice, or . bond right the undersigned has on the job of CMSD Corporate Yard New Bldg. & Site Imp located at 174 W. Wilson Street Costa Mesa, CA 92627 to the following extent. This release covers a progress payment for labor, services, equipment or material furnished toCosta Mesa Sanitary District through August 31, 2010 ® only and does not cover any retentions retained before or after the release date; extras furnished before the release date for which payment has not been received; extras or items furnished after the-release date. Rights based upon work performed or items furnished under a written change order which has been fully executed by the parties prior to the release date are covered by this release unless specifically reserved by the claimant in this release. This release of any mechanic's lien, stop notice, or bond right shall not otherwise affect the contract rights, including rights between parties to the contract based upon a rescission, abandonment, or breach of contract, or the right of the undersigned to recover compensation for furnished labor, services, equipment or material covered by this release if that furnished labor, services, equipment or material was not compensated by, the progress payment. Before any recipient of this document release on it, said party should verify evidence of payment to the undersigned. Date: �,;� Howard S. Wright Constructors By: L Title: �l c. • r: MeeUn Dete Item_N_U6ROI 1 09/23/0 VI. D: 1. Coss MESA SANiTAJU DiSTRicT Memorandum To: Board of Directors ... an Independent Special District Via: Scott Carroll, General Manager From: Sherry Kallab, Administration Manager Date: September 23, 2010 Subject: Financial Reports as of August 31, 2010 Summary Staff is providing the Board with the Financial Reports as of August 31, 2010. •. Staff Recommendation 1. Staff recommends the Board receive and file the Financial Reports as of August 31, 2010. 2._ Ratify payments for. the month of August 2010 in the amount of $602,008.54 3. Ratify Director's compensation and expense reimbursements for the month of August 2010 in the amount of $7,276.55 Analysis The financial highlights for the month of August 2010 are as follows: Revenues As of August 31, 2010 the solid waste fund had revenues of $29,994 which were $5,294,006 under the budgeted revenues of $5,324,000. As of August 31, 2010 the liquid waste fund had revenues of $9,903 which were $5,216,097 under the budgeted revenues of $5,226,000. Revenues under budget are due to the first payment of the annual trash and sewer charges scheduled for receipt until November 2010. Expenditures • As of August 31, 2010 the solid waste fund had expenditures of $670,832 leaving 87.39 %, or $4,652,278 of the $5,323,110 budget available. Protecting our community's health by providing solid waste and sewer coffection sen* -es crosdcagov Board of Directors September 23, 2010 Page 2 of 3 As of August 31, 2010 the liquid waste fund operations and maintenance expenditures were 40 $313,831 leaving 90.90 %, or $3,133,129 of the $3,446,960 budget available. Actual CIP expenditures were $14,762 of the $1,776,000 budget for fiscal year 2010 -11, leaving $1,761,238 to be expended or carried forward to fiscal year 2011 -12. The final CIP carryforwards from fiscal year 2009 -2010 are expected to be calculated by October 2010. In summary the expenses over revenues were $640,838 and $318,690 for the solid waste fund and liquid waste fund respectively. Board members rep orted attendance at the follo ing meetings for the month of Board Member Meetin s Compensation Mileage President Schafer ISDOC Board Mtg $221 $5.00 WACO General Meeting $221 $5.00 CASA Conference $663 $505.74 CSDA Board Meeting $221 Vice President WACO General Meeting $221 Ooten CASA Conference $663 OCSD Meeting $221 CMSD Board Meeting $221 Director Monahan CMSD Board Meeting $221 CMSD Sewer System $221 Director Ferryman CMSD Special Meeting $221 CASA Conference $884 $560.65 CMSD Board Meeting $221 Director Perry WACO General Meeting $221 CASA Conference $663 $454.26 CMSD Sewer System - $221 CMSD Board Meeting $221 Legal Review None. Financial Review August 2010: U • 7 All i `1 4 • C7 Board of Directors September 23, 2010 Page 3 of 3 Revenues Expenses Revenues Over /(Under) Expenditures Revenues Expenses Expenses -CIP Revenues Over /(Under) . Expenditures Solid Waste Available/ Budget Actual (Over) $ 5,324,000 $ 29,994 $5,294,006 $ 5,323,110 670,832 $4,652,278 $ .890 $ (640,838) Liquid Waste Available/ Budget Actual (Over) $ 5,226,000. $ 9,903 $5;216,097 $ 3,446,960 $ 313,831 $3,133,129 $ 1,776,000 $ 14,762 $1,761,238 $ 3,040 $ (318,690) Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Attachments 1. Director' compensation and expense reimbursement forms 2. Warrant Resolution No. CMSD 2011 -3 • Meetinq Date Item Number 09/23/10 VI. D. 2.' COST,X WES DISTRICT Memorandum To: Board of Directors Via: Scott Carroll, General Manage From: Marc Davis, Treasurer Date: September 23, 2010 ..... an Independent Speciaf District Subject: Investment Report for the Month of August 2010 Summary Attached is the Investment Report for the month of August 2010. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of August 2010. Analysis This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity. dates and interest rates as of August 31, 2010. The District's investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 21, 2010 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer's Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. Board of Directors September 23, 2010 Page 2 of 2 • The weighted average stated rate of return (current yield) for the District's investment portfolio as of August 31, 2010, was 1.209 %. The yield to maturity of the portfolio was 1.235 %. The District's weighted average interest rate was 70 basis points (0.696 %) above the daily effective yield of LAIF, which was 0.513% as of August 31, 2010. The weighted average number of days to maturity for the District's total portfolio was 652 days (1.79 years). The average duration of the underlying securities in LAIF as of August 31, 2010, which is the most current information available, was 194 days. The District's investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of August 31, 2010 was 60.08 %. As of August 31, 2010, the District has adequate operating reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal Not applicable. Legal Review Legal review is not required. Financial Review The portfolio was budgeted to earn an average of 1.25% for the year ending June 30, 2011. Committee Recommendation Review by the Investment Oversight Committee is not required this month. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff El Active Accounts: Bank of America Reconciling Items Total Active Accounts COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments August 31, 2010 Deposits Outstanding Bank Balance In Transits Checks Book Balance $ 78,707.19 231,157.04 $ (152,449.85) 78,707.19 231,157.04 (152,449.85) Market Adiustment Costa Mesa Sanitary District Pooled Cash and Investments by Fund August 31, 2010 CMSD Solid Waste Activities $ 4,070,914.92 CMSD Liquid Waste Activities 9,553,278.60 Total Pooled Cash & Investments $ 13,624,193.52 Marcus D. Davis Treasurer /Director of Finance • 1 8/14/10 Date Market Value Increase Decrease Cost .Investments: Local Agency Investment Fund $ 6,167,966.99 - - $ 6,167,966.99 Money Market/Sweep Account 2,108,676.38 - - 2,108,676.38 Federal Agency Securities 5,535,693.75 - 35,693.75 5,500,000.00 Total Investments 13,812,337.12 - 35,693.75 13,776,643.37 Total Pooled Cash & Investments $ 13,891,044.31 $ - $ 266,850.79 $ 13,624,193.52 Costa Mesa Sanitary District Pooled Cash and Investments by Fund August 31, 2010 CMSD Solid Waste Activities $ 4,070,914.92 CMSD Liquid Waste Activities 9,553,278.60 Total Pooled Cash & Investments $ 13,624,193.52 Marcus D. Davis Treasurer /Director of Finance • 1 8/14/10 Date COSTA MESA SANITARY DISTRICT Investment Activity Summary August 31, 2010 Total investments outstanding as of July 31, 2010 $ 14,509,125.63 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: (1,000,000.00) Net increase (decrease) in Sweep Account 1,002,517.74 Net increase (decrease) in LAIF (735,000:00) Total investments outstanding as of August 31, 2010 $ 13,776,643.37 • • K, "Represents the LAIF daily rate at 8/31/10 1 3 • • COSTA MESA SANITARY DISTRICT Investment and Investment Earnings August 31, 2010. Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 08/31/10 Comments n/a Local Agency Investment Fund n/a n/a 0.513% $ 6,167,966.99 n/a n/a Bank of New York -Sweep Acct n/a n/a 0.010% 2,108,676.38 n/a 3136FMGJ7 Federal National Mortgage Assn 03%30/10 12/30/13 2.250% 1,000,000.00 3,812.50 3134G1AS3 Federal Home Loan Mortgage 05/18/10 05/18/15 3.000% 1,000,000.00 8,583.33 3134G1GZ1 Federal Home Loan Mortgage 07/07/10 07/07/15 2.750% 1,000,000.00 4,125.00 3136FMP24 Federal National Mortgage Assn 07/07/10 .07/07/15 2.370% 1,000,000.00 3,555.00 3133XYXS9 Federal Home Loan Bank 07/12/10 01/12/15 2.350% 1,000,000.00 3,198.61 3136FM3D4 Federal National Mortgage Assn 07/28/10 07/28/15 1.500% 500,000.00 - Totals $ 13,776,643.37 $ 23,274.44 "Represents the LAIF daily rate at 8/31/10 1 3 COSTA MESA SANITARY DISTRICT Summary of Policy Limitations August 31, 2010 Current % of Market Value Description 08/31/10 Maximum % U.S. Treasury Bills 0.00% Unlimited U.S. Treasury Notes 0.00% Unlimited Federal Agency Issues: FICB 0.00% Unlimited FLB 0.00% Unlimited FHLB 7.26% Unlimited FHLMC 14.56% Unlimited FNMA 18.26%. Unlimited FFCB 0.00% Unlimited Other " 0.00% Unlimited Banker's Acceptances 0.00% 25%(1) 25% • Certificates of Deposit 0.00% Negotiable Certificates of Deposits 0.00% 25%(1) Commercial Paper 0.00% 25%(1) Medium Term Corporate Notes 0.00% 20%(1) LAIF (Local Agency Investment Fund) 44.66% 40,000,000 Shares of Benefical Interest 0.00% 20% Money Market/Mutual Funds (Sweep Acct) 15.27% 10% per fund (2) Total 100.00% % of portfolio maturing under one year 60.08% no less than 20% % of portfolio maturing over one year 39.92% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. `These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 4 Description Broker/Dealer State Treasurer's Pool LAIF Total State Treasurer's Pool Market Money Market Mutual Fund Bank of New York Total Money Market Mutual Fund Date Federal Home Loan Bank E.J. De La Rosa Total Federal Home Loan Bank Value Federal Home Loan Mortgage E.J. De La Rosa Federal Home Loan Mortgage E.J. De La Rosa Total Federal Home Loan Mortgage $ 6,167,966.99 Federal National Mortgage Association E.J. De La Rosa Federal National Mortgage Association E.J. De La Rosa Federal National Mortgage Association E.J. De La Rosa Total Federal National Mortgage Association 6,167,966.99 Total Investments "Represents the LAIF daily rate at 8/31 /10 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type August 31, 2010 Purchase Maturity Coupon Investment %of Market %of Date Date Rate Cost Portfolio Value Portfolio Comments n/a Continuous 0.513% $ 6,167,966.99 $ 6,167,966.99 POOL 6,167,966.99 44.77% 6,167,966.99 44.66% n/a Continuous 0.010% 2,108,676.38 2,108,676.38 SWEEP 2,108,676.38 15.31% 2,108,676.38 15.27% 07/12/10 01/12/15 2.350% 1,000,000.00 1,002,187,50 FHLB 1,000,000.00 7.26% 1,002,187.50 7.26% 05/18/10 05/18/15 3.000% 1,000,000.00 1,005,312.50 FHLMC 07/07/10 07/07115 2.750% 1,000,000.00 1,005,850.00 FHLMC 2,000,000.00 14.52% 2,011,162.50 14.56% 03/30/10 12/30/13 2.250% 1,000,000.00 1,005,937.50 FNMA 07/07/10 07/07/15 2.370% 1,000,000.00 1,013,750.00 FNMA 07/28/10 07/28/15 1.500% 500,000.00 502,656.25 FNMA 2,500,000.00 18.15% 2,522,343.75 18.26% $ 13,776,643.37 100.00% $ 13,812,337.12 100.00% COSTA MESA SANITARY DISTRICT Investment Portfolio August 31, 2010 Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity "Represents the LAIF daily rate at 8/31/10 1.209% 1.235% 652 Days 1.79 Years Investment Cost $ 6,167,966.99 2,108,676.38 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 500,000.00 $ 13,776,643.37 •6 • Investment Purchase Maturity Days to Coupon Yield to Broker /Dealer Type Date Date Maturity Rate Maturity Local Agency Investment Fund Pool 1 0.513% " 0.513% Bank of New York Sweep 1 0.010% 0.010% E.J. De La Rosa FNMA 03/30/10 12/30/13 1,217 2.250% 2.250% E.J. De La Rosa FHLM 05/18/10 05/18/15 1,721 3.000% 3.000% E.J. De La Rosa FHLM 07/07/10 07/07/15 1,771 2.750% 2.750% E.J. De La Rosa FNMA 07/07/10 07/07/15 1,771 2.370% 2.370% E.J. De La Rosa FHLB 07/12/10 01/12/15 1,595 2.350% 2.350% E.J. De La Rosa FNMA 07/28/10 07/28/15 1,792 1.500% 2.229% Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity "Represents the LAIF daily rate at 8/31/10 1.209% 1.235% 652 Days 1.79 Years Investment Cost $ 6,167,966.99 2,108,676.38 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 500,000.00 $ 13,776,643.37 •6 • COSTA MESA SANITARY DISTRICT For all Maturities with Market Values August 31, 2010 Purchase Maturity Intuition Investment Coupon Investment Market Accrued Date Date Broker /Dealer Type Par Rate Cost Value Interest n/a Continuous LAIF POOL $ 6,167,966.99 0.513% "" 6,167,966.99 6,167,966.99 - n/a Continuous Bank of New York SWEEP, 2,108,676.38 0.010% 2,108,676.38 2,108,676.38 - 03/30/10 12/30/13 E.J. De La Rosa FNMA 1,000,000.00 2.250% 1,000,000.00 1,005,937.50 3,812.50 05/18/10 05/18/15 E.J. De La Rosa FHLMC 1,000,000.00 3.000% 1,000,000.00 1,005,312.50 81583.33 07/07/10 07/07/15 E.J. De La Rosa FHLMC 1,000,000.00 2.750% 1,000,000.00 1,005,850.00 4,125.00 07/07/10 07/07/15 E.J. De La Rosa FNMA 1,000,000.00 2.370% 1,000,000.00 1,013,750.00 3,555.00 07/12/10 01/12/15 E.J. De La Rosa FHLB 1,000,000.00 2.350% 1,000,000.00 1,002,187.50 3,198.61 07/28/10 07/28/15 E.J. De La Rosa FNMA 500,000.00 1.500% 500,000.00 502,656.25 - Total Investments "Represents the LAIF daily rate at 8/31/10 • Net Gain /(Loss) 5,937.50 5,312.50 5,850.00 13,750.00 2,187.50 2,656.25 $ 13,776,643.37 13,776,643.37 13,812,337.12 23,274.44 35,693.75 7 COSTA MESA SANITARY DISTRICT Call Schedule August 31, 2010 Type of Purchase Maturity Coupon 500,000.00 Investment Date Date Rate Par Value FNMA 03/30/10 12/30/13 2.250% 1,000,000.00 FHLMC 05/18/10 05/18/15 3.000% 1,000,000.00 FHLMC 7/710 07/07/15 2.750% 1,000,000.00 FNMA 07/07/10 07/07/15 2.370% 1,000,000.00 FHLB 07/12/10 01/12/15 2.350% 1,000,000.00 FNMA 07/28/10 07/28/15 1.500% 500,000.00 Investment Cost Call Features 1,000,000.00 Callable 12/30/10 w /10 days notice 1,000,000.00 Callable 11 /18/10 w/5 days notice, thenafter 2,5,8,11 500,000.00 Callable 1/7/11 w /10 days notice 1,000,000.00 Callable 7/7/11 w /10 days notice 1,000,000.00 Callable 10/12/10 w/5 days notice and anytime after 1,000,000.00 Callable 7/28/11 w /10 days notice, thenafter 1.,4,7,10 Totals $ 5,500,000.00 5,500,000.00 i • • M. COSTA (MESA SANITARY DISTRICT - MATURITIES DISTRIBUTION August 31, 2010 ------ - - - --- - - - - --- - - - - - -- - - -- - -- - -- — Cost 60% In Thousands 50 °i° 1 - 180 Days $ 8,276 — ------ — ------- — ----- — ----- ---------------- 32 -.&7% 181 - 365 Days - 40 1 - 2 Years - 2 - 3 Years - 20% 3 - 4 Years 1,000 7.261% 101/0 - -- ` — o.00 °i% o.00 °% ° �— 0.00% 4 - 5 Years 4,500 TOTAL $ 13,776 1 -180 181 -365 1 -2 2 -3 3 -4 4 -5 Days Days Years Years Years Years M. 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% Costa Mesa Sanitary District Portfolio Interest Rate Information as of August 31, 2010 —3 month T -Bil —6 month T -Bill 2 year T -Note —3 year T -Nate -- -5 year T -Note —CMSD- monthly —LAIF- monthly -- ^OC Pool-monthly 10 • 0 • • COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2011 -3 0 Meeting Date Iteffi NumF rOB/23J10 VI. D: 3: A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $602,008.54 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in her own records. PASSED AND ADOPTED this 23rd day of September 2010. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2011 -3 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 23rd day of September 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 23rd day of September 2010. 40 Clerk of the Costa Mesa Sanitary District A c , Payable c o is ay Checks for Approval i • COSTA 9YESA S ITA RT 1�ISTRIG''I' --- an Independent Special oisb*t User: tgonzalez Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service Printed: 09/10/2010 - 1:52 PM 0 08/11/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service Check Number Check Date Fund Name Account Name Vendor Name Amount Internal Revenue Service 53.86 0 08/11/2010 Liquid Waste Fund 0 08/05/2010 Liquid Waste Fund PERS Medical Cal PERS 5,817.17 0 08/05/2010 Solid Waste Fund Benefits Admin Costs Cal PERS 2.50 0 08/05/2010 Liquid Waste Fund Benefits Admin Costs Cal PERS 22.51 6,645.10 0 08/11/2010 Liquid Waste Fund Check Total: 5,842.18 0 08/11/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 5,367.98 0 08/11/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 53.86 0 08/11/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 53.86 0 08/11/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 584.70 0 08/11/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service- 584.70 Check Total: 6,645.10 0 08/11/2010 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,921.21 Check Total: 1,921.21 f 0 08/11/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System. 173.39 0 08/11/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 294.51 0 08/11/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 2,477.16 0 08/11/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 4,207.29 0 08/11/2010 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 .08/11/2010 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.02 Check Total: 7,163.49 0 08/15/2010 Solid Waste Fund Investment Earnings Bank of America 302.14 Check Total: 302.14 0 08/25/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 5,239.73 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page I 1, Check Nuer Check Date Fund Name Account Name Vendor Name 0 08/25/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 0 08/25/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 0 08/25/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 0 08/25/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 0 08/25/2010 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 0 08/25/2010 Liquid Waste Fund PERS Retirement 0 08/25/2010 Liquid Waste Fund PERS Retirement 0 08/25/2010 Liquid Waste Fund PERS Retirement 0 08/25/2010 Liquid Waste Fund PERS Retirement 0 08/25/2010 Liquid Waste Fund PERS Survivor Benefit 0 08/27/2010 Solid Waste Fund 0 08/27/2010 Liquid Waste Fund 7647 08/13/2010 Solid Waste Fund 7647 08/13/2010 Liquid Waste Fund 7648 08/13/2010 Liquid Waste Fund 7648 08/13/2010 Liquid Waste Fund 7649 08/13/2010 Facilities Revolving Fund 7649 08/13/2010 Facilities Revolving Fund 7649 08/13/2010 Facilities Revolving Fund 7649 08/13/2010 Facilities Revolving Fund 7650 08/13/2010 Liquid Waste Fund 7650 08/13/2010 Liquid Waste Fund Cal Pers Employee Ret System Cal Pets Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Cal Pers Employee Ret System Check Total: Check Total: Check Total: Equipment Maintenance Automatic Data Processing, Inc Equipment Maintenance Automatic Data Processing, Inc Check Total: Fiscal Services CBIZ ATA Orange County LLC Fiscal Services CBIZ ATA Orange County LLC Check Total: Sewer Maint -FOG Prog Contract Environmental Engr & Cont, Inc GIS System #188 Contr Svc Environmental Engr & Cont, Inc Check Total: District Yard The Greater Alarm Company Inc District Yard The Greater Alarm Company Inc District Yard The Greater Alarm Company Inc District Yard The Greater Alarm Company Inc Check Total: Sewer Maint - Equipment Maint Haaker Equipment Company Sewer Maint- Equipment Maint Haaker Equipment Company • Amount 52.60 52.60 573.94 573.94 6,492.81 1,920.80 1,920.80 168.26 285.79 2,403.84 4,082.74 11.16 6,951.79 5.65 50.80 56.45 975.52 1,811.68 2,787.20 6,494.00 18,637.50 25,131.50 2,347.50 3,747.50 5,247.50 1,325.00 12,667.50 1,756.22 60.35 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 2 Check bier Check Date Fund Name Account Name Vendor Name , Amount 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint 7650 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company Haaker Equipment Company 129.41 1,143.31. 146.38 101.35 83.05 468.03 599.01 437.53 237.46 12.49 173.87 64.73 7.57 151.82 58.55 135.00 88.14 89.76 184.08 456.49 828.38 67.49 109.62 10.69 21.91 58.89 35.22 140.78 19.82 1,643.71 24.67 5,767.11 167.36 Check Total: 15,480.25 7651 08/13/2010 Liquid Waste Fund Sewer Maint -FOG Prog Contract Orange County Sanitation Distr 1,193.08 Check Total: 1,193.08 7652 08/13/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Utility Cost Management LLC 142.40 . 7652 08/13/2010 Liquid Waste Fund Sewer Maint- Electric Pumps Utility Cost Management LLC 342.78 7652 „ 08/13/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Utility Cost Management LLC . 566.82 7652 08/13/2010 Solid Waste Fund Electric - Building Utility Cost Management LLC 5.79 7652 08/13/2010 Liquid Waste Fund Electric - Building Utility Cost Management LLC 52.11 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 3 09 Check NW* Check Date Fund Name Account Name • Vendor Name • Amount Check Total: 1,109.90 7653 08/13/2010 Liquid Waste Fund Employee Insurance AFLAC 706.78 Check Total: 706.78 7654 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Arthur Brooks 1,800.00 Check Total: 1,800.00 7655 08/13/2010 Solid Waste Fund Investment Earnings Bank of America 15.00 7655 08/13/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 2.65 7655 08/13/2010 Liquid Waste Fund Travel /Meals /Lodging Bank of America 23.84 7655 08/13/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America , 10.23 7655 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 92.02 7655 08/13/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 3.00 7655 08/13/2010 Liquid Waste Fund Travel/Meals /Lodging Bank of America 27.00 7655 08/13/2010 Liquid Waste Fund Staff Development Bank of America 13.50 7655 08/13/2010 Solid Waste Fund Staff Development Bank of America 1.50 7655 08/13/2010 Solid Waste Fund Building Maintenance Bank of America 4.30 7655 08/13/2010 Liquid Waste Fund Building Maintenance Bank of America 38.70 7655 08/13/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 10.44 7655 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 93.96 7655 08/13/2010 Solid Waste Fund Postage Bank of America 1.69 7655 08/13/2010 Liquid Waste Fund Postage Bank of America 15.16 7655 08/13/2010 Solid Waste Fund Travel/MeaWLodging Bank of America 19.74 7655 08/13/2010 Liquid Waste Fund Travel/Meals /Lodging Bank of America 177.66 7655 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 165.15 7655 08/13/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 18.34 7655 08/13/2010 Solid Waste Fund Travel/Meals /Lodging Bank of America 21.64 7655 08/13/2010 Liquid Waste Fund Travel/Meals /Lodging Bank of America 194.76 7655 08/13/2010 Solid Waste Fund Office Supplies Bank of America 7.61 7655 08/13/2010 Liquid Waste Fund Office Supplies Bank of America 68.49 7655 08/13/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 173.99 7655 08/13/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 346.83 7655 08/13/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America - 113.43 7655 08/13/2010 Liquid Waste Fund Building Maintenance Bank of America 6.48 7655 08/13/2010 Liquid Waste Fund Sewer Maint -Small Tools /Eq Bank of America 82.43 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 130.03 7655 08/13/2010 Liquid Waste Fund Sewer Maint -Small Tools/Eq Bank of America 419.48 7655 08/13/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 258.39 7655 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 1.56 7655 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 71.39 AP - Checks for Approval ( 09/10/2010 - 1:52 PM ) Page 4 Check NOer Check Date Fund Name Account Name 0 Vendor Name • Amount 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 103.22 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 79.91 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America .702.03 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 76.20 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America -7.66 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Material /Supplies Bank of America 25.45 7655 08/13/2010 Solid Waste Fund Building Maintenance Bank of America 2.28 7655 08/13/2010 Liquid Waste Fund Building Maintenance Bank of America 20.52 7655 08/13/2010 Solid Waste Fund Public Info /Ed/Community Promo Bank of America 2.75 7655 08/13/2010 Liquid Waste Fund Public Info/Ed/Community Promo Bank of America 24.71 7655 08/13/2010 Solid Waste Fund Public Info/Ed/Community Promo Bank of America 30.00 7655 08/13/2010 Liquid Waste Fund Public Info/Ed/Community Promo Bank of America 270.00 7655 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 4,163.28 7655 08/13/2010 . Solid Waste Fund Staff Development Bank of America 13.94 7655 08/13/2010 Liquid Waste Fund Staff Development Bank of America 125.46 7655 08/13/2010 Solid Waste Fund Staff Development Bank of America 7.90 7655 08/13/2010 Liquid Waste Fund Staff Development Bank of America 71.10 7655 08/13/2010 Liquid Waste Fund Staff Development Bank of America 13.50 7655 08/13/2010 Solid Waste Fund Staff Development Bank of America 1.50 Check Total: 8,129.62 7656 08/13/2010 Solid Waste Fund Legal Services Alan R. Burns 2,495.99 7656 08/13/2010 Liquid Waste Fund Legal Services Alan R. Burns 4,635.41 7656 08/13/2010 Liquid Waste Fund Legal Services Alan R. Burns 1,122.20 7656 08/13/2010 Solid Waste Fund Legal Services Alan R. Burns 199.10 7656 08/13/2010 Solid Waste Fund Legal Services Alan R. Burns 202.72 7656 08/13/2010 Liquid Waste Fund Legal Services Alan R Burns 376.48 7656 08/13/2010 Solid Waste Fund Legal Services Alan R. Burns 30.80 7656 08/13/2010 Liquid Waste Fund Legal Services Alan R. Burns 57.20 Check Total: 9,119.90 7657 08/13/2010 Solid Waste Fund Professional Services Computer Masters 420.85 7657 08/13/2010 Liquid Waste Fund Professional Services Computer Masters 3,787.67 Check Total: 41208.52 7658 08/13/2010 Solid Waste Fund Container Collection Costs CR &R Incorporated 3,875.81 Check Total: 3,875.81 7659 08/13/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract C&R Drains Inc. 7659 08/13/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract C &R Drains Inc. AP -Cheeks for Approval ( 09/10/2010 - 1:52 PM) Page 5 1,036.00 949.00 Check Nu *r Date Fund • Check Name Account Name Vendor Name Amount Check Total: 1,985.00 7660 08/13/2010 Solid Waste Fund Public Info /Ed/Community Promo Cross Media Resources 5,802.93 Check Total: 5,802.93 7661 08/13/2010 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 177,818.52 7661 08/13/2010 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 10,874.81 Check Total: 188,693.33 7662 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Edward Glinka 851.00 -Check Total: 851.00 7663 08/13/2010 Solid Waste Fund Travel /MeaWLodging Jim Ferryman 0.75 7663 08/13/2010 Liquid Waste Fund Travel /Meals /Lodging Jim Ferryman 6.75 Check Total: 7.50 7664 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog George Berg 145.68 Check Total: 145.68 7665 08/13/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Golden Bell Products, Inc. 1,555.13 Check Total: 1,555.13 7666 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Haaker Equipment Company 52835 Check Total: 528.35 7667 08/13/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Interstate Batteries 1,254.87 Check Total: 1,254.87 7668 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog James Delving 1,800.00 Check Total: 1,800.00 7669 08/13/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,810.00 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 6 Check *er Check Date Fund Name Account Name Vendor Name Amount Check Total: 84.00 7677 08/13/2010' Liquid Waste Fund Professional Services Norman A. Traub 1,829.75 . Check Total: 1,829.75 7678 08/1.3/2010 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 1,807.85 AP -Cheeks for Approval ( 09/10/2010 - 1:52 PM) Page 7 Check Total: 1,810.00 7670 08/13/2010 Liquid Waste Fund Sewer Maint- Equipment Maint Lifecom 65.00 Check Total: 65.00 7671 08/13/2010 Solid Waste Fund Building Maintenance The Lloyd Pest Control Co. Inc 7.00 7671 08/13/2010 Liquid Waste Fund Building Maintenance The Lloyd Pest Control Co. Inc 63.00 Check Total: 70.00 7672 08/13/2010 Solid Waste Fund Staff Development Macias, Gini, & O'Connell LLP 15.00 7672 08/13/2010 Liquid Waste Fund Staff Development Macias, Gini, & O'Connell LLP 135.00 Check Total: 150.00 7673 08/13/2010 Liquid Waste Fund Sewer Maint - .Water Pumps Mesa Consolidated Water Dist 16.42 7673 08/13/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 16.42 7673 08/13/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 16.43 Check Total: 49.27 7674 08/13/2010 Liquid Waste Fund Prof Membership/Dues Municipal Equiqment Maintenanc 75.00 Check Total: 75.00 7675 08/13/2010 Liquid Waste Fund Sewer Maint -Small Tools/Eq Morgan Company 2,556.15 Check Total: 2,556.15 7676 08/13/2010 Solid Waste Fund Prof Membership/Dues National Notary Associati 42.00 7676 08/13/2010 Liquid Waste Fund Prof Membership/Dues National Notary Associati 42.00 Check Total: 84.00 7677 08/13/2010' Liquid Waste Fund Professional Services Norman A. Traub 1,829.75 . Check Total: 1,829.75 7678 08/1.3/2010 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 1,807.85 AP -Cheeks for Approval ( 09/10/2010 - 1:52 PM) Page 7 AP - Checks for Approval ( 09/10/2010 - 1:52 PM } Page 8 Check Nue Check Date Fund Name Account Name • Vendor Name Amount Check Total: 1,807.85 7679 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 211.00 7679 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 60.00 7679 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 221.88 7679 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Bob Ooten 82.12 Check Total: 575.00 7680 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Peter Barnett 1,600.00 Check Total: 1,600.00 7681 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Robert Bolin . 1,800.00 Check Total: 1,800.00 7682 08/13/2010 Liquid Waste Fund Sewer Maint -Misc Swer Wk Santa Ana Blue Print 41.97 Check Total: 41.97 7683 08/13/2010 Solid Waste Fund Electric - Building Southern California Edison 74.25 7683 08/13/2010 Liquid Waste Fund Electric - Building Southern California Edison 668.20 ' Check Total: 742.45 7684 08/13/2010 Solid Waste Fund TraveUMeals /Lodging Arlene Schafer 1.50 7684 08/13/2010 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 13.50 Check Total: 15.00 7685 08/13/2010 Solid Waste Fund Sharps Program Stericycle 267.53 Check Total: 267.53 7686 08/13/2010 Liquid Waste Fund Rehab of (6)Swrs Transfrd #189 Traffic Control Engineering, I 6,000.00 Check Total: 6,000.00 7687 08/13/2010 Solid Waste Fund Building Maintenance Trimco Landscape 11.40 7687 08/13/2010 Liquid Waste Fund Building Maintenance Trimco Landscape 102.60 AP - Checks for Approval ( 09/10/2010 - 1:52 PM } Page 8 Check Aer Check Date Fund Name Account Name • Vendor Name • Amount Check Total: 114.00 7688 08/13/2010 Liquid Waste Fund Contract Services Underground Service Alert/SC 116.50 Check Total: • 116.50 7.689 08/13/2010 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 1,030.00 Check Total: 1,030.00 7690 08/13/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 345.95 7690 08/13/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 345.95 Check Total: 691.90 7691 08/13/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog William Leedom 425.00 Check Total: 425.00 7697 - 08/27/2010 Solid Waste Fund Building Maintenance 949 Storage 11.00 7697 08/27/2010 Liquid Waste Fund Building Maintenance 949 Storage 99.00 Check Total: 110.00 7698 08/27/2010 Solid Waste Fund Office Supplies Ariel Supply 82.61 7698 08/27/2010 Liquid Waste Fund Office Supplies Ariel Supply 743.46 Check Total: 826.07 7699 08/27/2010 Solid Waste Fund Telephone AT &T 52.30 7699 08/27/2010 Liquid Waste Fund Telephone AT &T 470.65 Check.Total: 522.95 7700 08/27/2010 Solid Waste Fund Building Maintenance Bay Alarm 14.70 7700 08/27/2010 Liquid Waste Fund Building Maintenance Bay Alarm 132.30 Check Total: 147.00 7701 08/27/2010 Liquid Waste Fund Capital Outlay Bearcom 4,262.91 7701 08/27/2010 Liquid Waste Fund Capital Outlay Bearcom 43.50 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 9 Check Nuor Check Date Fund Name Account Name • Vendor Name Amount 365.23 7707 08/27/2010 Liquid Waste Fund Check Total: 4,306.41 7702 08/27/2010 Solid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 616.00 7702 08/27/2010 Liquid Waste Fund Fiscal Services CBIZ ATA Orange County LLC 1,144.00 Sewer Maint -Swr Lateral Prog Edward Glinka 349.50 Check Total: 1,760.00 7703 08/27/2010 Liquid Waste Fund Sewer Maint- Water Pumps City of Newport Beach 17.41 7704 08/27/2010 Solid Waste Fund 7705 08/27/2010 Solid Waste Fund 7705 08/27/2010 Liquid Waste Fund 7706 08/27/2010 Liquid Waste Fund Trash Hauler Professional Services Professional Services Costa Mesa Disposal Computer Masters Computer Masters Sewer Maint- Material/Supplies Cross Media Resources Check Total: Check Total: Check Total: 17.41 196,914.34 196,914.34 35.00 315.00 350.00 365.23 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 10 Check Total: 365.23 7707 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Edwin Butcher 1,737.50 Check Total: 1,737.50 7708 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Edward Glinka 349.50 Check Total: 349.50 7709 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Elden Dwelling LLC 1,800.00 Check Total: 1,800.00 7710 08/27/2010 Facilities Revolving Fund District Yard Enovity, Inc. 3,630.00 Check Total: 3,630.00 7711 08/27/2010 Liquid Waste Fund Travel/Meals /Lodging Jim Ferryman 416.00 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 10 Check Nor Check Date Fund Name 7711 08/27/2010 Liquid Waste Fund 7712 08/27/2010 Solid Waste Fund 7712 08/27/2010 Liquid Waste Fund 7712 08/27/2010 Solid Waste Fund 7712 08/27/2010 Liquid Waste Fund 7713 08/27/2010 Facilities Revolving Fund 7713 08/27/2010 Facilities Revolving Fund 7713 08/27/2010 Facilities Revolving Fund 7713 08/27/2010 Facilities Revolving Fund 7714 08/27/2010 Solid Waste Fund 7714 08/27/2010 Liquid Waste Fund 7715 08/27/2010 Liquid Waste Fund 7715 08/27/2010 Liquid Waste Fund 7716 08/27/2010 Liquid Waste Fund 7717 08/27/2010 Solid Waste Fund 7717 08/27/2010 Liquid Waste Fund 7717 08/27/2010 Solid Waste Fund 7717 08/27/2010 Liquid Waste Fund 7718 08/27/2010 Solid Waste Fund 7718 08/27/2010 Liquid Waste Fund Account Name Vendor Name Travel/MealsfLodging Jim Ferryman Amount 144.65 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 11 Check Total: 560.65 Staff Development Fred Pryor Seminars 19.90 Staff Development Fred Pryor Seminars 179.10 Staff Development Fred Pryor Seminars 8.40 Staff Development Fred Pryor Seminars 75.60 Check Total: 283.00 District Yard The Greater Alarm Company Inc 2,112.75 District Yard. The Greater Alarm Company Inc 4,722.75 District Yard The Greater Alarm Company Inc 3,372.75 District Yard The Greater Alarm Company Inc 1,192.50 Check Total: 11,400.75 Postage MailFinance Inc. 8.22 Postage MailFinance Inc. 73.99 Check Total: 82.21 Sewer Maint- Water Pumps Irvine Ranch Water District 8.00 Sewer Maint- Water Pumps Irvine Ranch Water District 8.00 Check Total: 16.00 Sewer Maint -Misc Swer Wk Mike Kilbride, LTD 3,500.00 Check Total: 3,500.00 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 31.50 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 283.48 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 8.71 Equipment Maintenance Konica Minolta Bus Sol U.S.A., 78.42 Check Total: 402.11 Legal Services Liebert Cassidy Whitmore 36.10 Legal Services Liebert Cassidy Whitmore 324.90 AP - Checks for Approval ( 09/10/2010 - 1:52 PM) Page 11 Check Nular Check • • Date Fund Name Account Name Vendor Name Amount Check Total: 361.00 7719 08/27/2010 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 21.27 7719 08/27/2010 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 191.38 7719 08/27/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 16.65 Check Total: 229.30 7720 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Michael Warner 1,800.00 7720 08/27/2010 Liquid Waste Fund Permits/Inspection Fees Michael Warner 120.00 Check Total: 1,920.00 7721 08/27/2010 Solid Waste Fund Office Supplies Office Depot , 3.42 7721 08/27/2010 Liquid Waste Fund Office Supplies Office Depot 30.76 7721 08/27/2010 Solid Waste Fund Office Supplies Office Depot 19.85 7721 08/27/2010 Liquid Waste Fund Office Supplies Office Depot 178.61 7721 08/27/2010 Solid Waste Fund Office Supplies Office Depot 3.36 7721 08/27/2010 Liquid Waste Fund Office Supplies Office Depot 30.25 Check Total: 266.25 7722 08/27/2010 Solid Waste Fund Recycling Grant AB 939 ORBIS Corporation 13,209.86 7722 08/27/2010 Solid Waste Fund Recycling Grant AB 939 ORBIS Corporation 2,972.27 Check Total: 16,182.13 7723 08/27/2010 Solid Waste Fund Building Maintenance Pacific Building Care, Inc. 45.37 7723 08/27/2010 Liquid Waste Fund Building Maintenance Pacific Building Care, Inc. 408.38 Check Total: 453.75 7724 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Penelope Venola 244.00 Check Total: 244.00 7725 08/27/2010 Solid Waste Fund Office Supplies Priority Mailing System 4.15 7725 08/27/2010 Liquid Waste Fund Office Supplies Priority Mailing System 37.33 Check Total: 41.48 7726 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Ray Aguirre 624.77 AP - Checks for Approval ( 09/10/2010 - 1:52 PM ) Page 12 Check Neer Check Date Fund Name Account Name • Vendor Name Amount Check Total: 624.77 7727 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Robert Reeder 428.05 7727 08/27/2010 Liquid Waste Fund Sewer Maint -Swr Lateral Prog Robert Reeder 325.50 Check Total: 753.55 7728 08/27/2010 Liquid Waste Fund Sewer Maint -Elec Bldg Southern California Edison 773.83. 7728 08/27/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 788.86 Check Total: 1,562.69 7729 08/27/2010 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 410.00 7729 08/27/2010 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 105.74 Check Total: 515.74 7730 08/27/2010 Solid Waste Fund Other Reimbursements Tola Korsunski 20.00 Check Total: 20.00 7731 08/27/2010 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 1,030.00 Check Total: 1,030.00 7732 08/27/2010 Liquid Waste Fund Deferred Medical -RHS- Employee VantagePoint Transfer Agents 338.28 7732 08/27/2010 Liquid Waste Fund Deferred Medical- RHS - Employee VantagePoint Transfer Agents 338.28 Check Total: 676.56 Report Total: 602,008.54 AP - Checks for Approval ( 09%10/2010 - 1:52 PM) Page 13 -Costa M Sanitary District Expense Reimbument Form for Directors Name: ARLENE SCHAFER ' #2201 I. Attach all receipts. Pay this meeting. L-4i IN ' – `y �1-0 .(U c Calculation 1. _ miles at 48.5 cents per mile (current Rate) 2. �— _ Total meals 3. (p days attendance at $_221.00 per day (per Board Policy) , 4. Meeting 5. Other Calculated by: Joan Revak Date: Approved by: Tom Fauth Date: `6 — .af lb & Cp it �beds ej( for Pate o as well as taxi, limo and air fare. Total= $ 0 Ill. Must be submitted to District Office by the 28th of each month. Director Signature 2026.68 ONLINE (rev. 2/04) While - Finance; Yellow - District Office; Pink - Directors Copy PURPOSE OR OCCASION (�// 1 no RIM A MIJ141FIRR �. i err I ✓� w Ala Pay this meeting. L-4i IN ' – `y �1-0 .(U c Calculation 1. _ miles at 48.5 cents per mile (current Rate) 2. �— _ Total meals 3. (p days attendance at $_221.00 per day (per Board Policy) , 4. Meeting 5. Other Calculated by: Joan Revak Date: Approved by: Tom Fauth Date: `6 — .af lb & Cp it �beds ej( for Pate o as well as taxi, limo and air fare. Total= $ 0 Ill. Must be submitted to District Office by the 28th of each month. Director Signature 2026.68 ONLINE (rev. 2/04) While - Finance; Yellow - District Office; Pink - Directors Copy • Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: ARLENE SCHAFER #2201 1. Attach all receipts. .• PURPOSE OR OCCASION • • . r w L +l Y ?ice ___m = -,0 .,Pay II. this meeting. c__;l 15 P, `� �_O _(U Calculation 1. — miles at --�cents per mile 414°v o0 'I" /a- 00 (current Rate) 2. 05.E Total meals 3. days attendance at $_Z21.00 per day (per Board policy) 4. Meeting 5. Other _ Calculated by: Joan Revak . Date: Approved by: Tom Fauth Date: III. Must be submitted to District Office by the 28th of each month. 2026 - INE (rev. 2/04) White - Rnance; Yellow - District Office; Pink - Director's Copy • `6 b (Yiabedse�(br vats o as well as ta)i, limo and air fare. �Za 416 z�� !T Total = $ 51 S 74 Director Signature • I_ r Costa Mesa Witary District Expense, Reimbursernnt Form for Directors Name: Robert I Ooten I. Attach, all receipts. is DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER I 1-Lolo to fke-o Oc. W a 119 J2aI � � p-S A C — L+ - � 5/2,S17010 C5 C) a I-VA 2o10 S%Ak L/ 'Can be used for private auto as well as taxi, limo and air fare. 11. Calculation 1. o r4 miles at 50 cents per mile (Current Rate) 2. Total meals 3. (_ days attendance at $ 221.00 per day (per Board Policy) 4. Meeting 5. Other Conference /Event: C $I' S A Location: Per Ordinance No. 55, "Board membJ shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.61.035) (rev. 2106) t32- (o.00 Total = $ 111(a , P 2- Significant points learned of benefit to the District and its ratepayers: n r to t\CO -, v.9 LILL Pdl Ut w�( o 4J !-�- a� rov. Cs� -o,�wc k)OIC A\ 1 ro Director Signature: Cl 1 Costa Mesa nitary District Expense Reimbursnt- Form for Directors Name:Gary Monahan I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL" MEAL EXPENSE OTHER 8/17/10 CMSD Sewer System Committee Meeting CMSD 8/26/10 CMSD Regular Board of Directors Meeting CMSD -uan De used for private auto as well as taxi, limo and air tare. ll. Calculation 1. miles at 50.0 cents per mile (Current Rate) 2. Total meals 3. 2 days attendance at $ 221.00 per day (per Board policy) 1 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) 442.00 Total = $442.00 Significant points learned of benefit to the District and its ratepayers: Director Signature: (rev. 1/1/09) . LJ Costa Mesenitary district !� ' � (.� (� LI Expense Reimbursement Form for Directors Name: 1. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER -a 140b,rY ci z 70 'Can be used for private auto as wail as taxi, ilmo and air fare. U.- Calculation 1. miles at 50.0 cents per mile (cu"ent Pats) 2. Total meals 3. days attendance at $ 221.00 per day t"faaROPWICA 2 /, 4. Meeting V 5, other Conference/Event: Location: CA Per Ordinance No. 55, "Board members shall provide brief -4 reports on meetings attended at public expense at the next S regular Board meeting." (Operations Code, Section 3.01.035) r- v m .r eb Total Significant points learned of benelit to the District and its ratepayers. C Rl in .m �m �Ij r M 7 V S E �I 2 n V V �= I I O M r- Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: J/M L'' i`- I_ Attach all receipts. ' qy� -bp:)(i G L� - DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE - OTHER -- - y .� a �u r 'Can be used for prlvate auto as well aft taxl, ilmo and air fare. il. Calculation 1. miles at 50.0 tents per mile (Cunent Rafe) 2. Total meals 3. , days attendance at $ 221.00 per day (tit eaa d POWY) 4. Meeting f U 5. Other ConferenWEvent: Location: "t V-V k Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rer, IIIhIq) 0 r LJ AI 1 Total = $ S�CU• 6S Significant points learned of benefit to the District and its ratepayers: I . 911//1 /0 - k�it&/I Director Signatures 0 7- � s rti Q a u Y D M M M rn z z n co -A I I ai ti r r r' Costa Mesa nitary District Expense Reimburse Ont Form for Directors Blame: I. Attach all receipts. • .-o: _ DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER I'O CC) 0 C UAT AI- 14 si z� �A--I) pj-4 11� c ,mac. -t,an oe usea Tor private auto as wen as taxi, ino ana air tare. II. Calculation 1. miles at w ts per mile (Current Rate) 2. Total meals 3. _ days attendance at $ 221.00 per day (per Board policy) f 4. Meeting 5. Other Conference /Event: Location.. Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total = $ Od Significant points learned of benefit to the District and its ratepayers: C (rev. 2106) Costa Mesa Sanitary District Expense Reimbursement Form for Directors (dame: �`►/L { �" ' I. Attach all receipts. DATE OF EVENT. PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER ra c C, 7",t el Y 1 tc ��.�( s j 4 C�-IA4" o Al-10 DZ C2 411-� �a�FERC-['cE &V S,qB " -.NCB 11\-c,, -Tz, %Z rl- �� 1 ct, ,,- X-, R ( � q i cil 31 9 0 7 n a /� \vim \•�`,L\' 11 •»��T i V i Clj SEC k-Ii S _i SEA' 17 2010 COST a .. SMITARY Vt ` Q.-fl, �,- `r: . _ I�tlrtrrlrl I�ttrr�Yi�rtttr!it frt�tlt ,i!� Meeting Date Item NumtsF 109/23H 0 IX, A. COST.9 WES .A SA.NI7Ak7q)rsT4UC1' Memorandum ... an Independent Specia(District To: Board of Directors Via: Scott Carroll, General Manager From: Sherry Kallab, Administration Manager Date: September 23, 2010 Subject: Budget Appropriation Engineering Phase Proj #189 OCSD 6 Lines Summary A budget appropriation in the amount of $27,065 is needed to complete the design ® phase of this project. Staff will be providing a report for the construction phase of the project once designs are complete and costs are finalized. Staff Recommendation That the Board of Directors approves appropriating $27,065 to complete the design phase of Project No. 189. Analvsis In October 2009 the Board approved a proposal in the amount of $66,865 from RBH, Inc. for engineering design service to mitigate deficiencies in the six OCSD sewer lines transferred to the District. The approval was followed up with a budget appropriation in the amount of $48,700 for estimated work to be completed in the 09 -10 fiscal year knowing this project will be carried forward in FY2010 -11. A budget appropriation in the amount of $18,165 is needed to complete the design phase of this project. An additional appropriation of $2,900 for soils engineering and $6,000 for traffic control is also needed, bringing the total appropriation to $27,065. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, through "the careful management of the collection infrastructure ". Protecting our community's health 6y providing solid waste and sewer coQection services crosdca.gov Board of Directors September 23, 2010 Page 2 of 2 Leg-all Review Not applicable Financial Review There are adequate funds to appropriate from the Fund Balance. Approximately $1,300,000 was transferred from OCSD for upgrading the six sewer lines. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters and on the District's website. Alternative Actions 1. Deny the appropriation and refer the matter back to staff �1 Meeting Date I Item Number 09/23/10 IX. B. �UX To: Board of Directors ... an Independent Speeia[Distikt Via: Scott Carroll, General Manager`s Date: September 23, 2010 Subject: Annexation Fee Summary On September 15, 2010, staff went before the OC LAFCO Commission to request waiving the annexation fee for the property at 789 Paularino Avenue. The Commission tentatively approved staff's request on the condition the District agrees to the following terms. 1. Annex all four islands within the District service area 2. Remit the annexation fee to LAFCO and once all four islands are officially annexed LAFCO will return the fee to the District. Staff Recommendation That the Board of Directors approves annexing the last four islands within the District service area and approves appropriating $3,200 for OC LAFCO annexation fees. Analysis Earlier this year, LAFCO brought to our attention four islands exist within the District service area. After further investigation by staff, we learned one of the four islands consists of a single - family residence, which is located at 789 Paularino Avenue. We also learned that this property is illegally connected` to the private school property located adjacent to 789 Paularino at 795 Paularino Avenue. The private school property is owned by the same owner as 789 Paularino Avenue. The person who performed the illegal connection is now deceased and we believe his widow had no knowledge of the illegal connection. After meeting with the property owner, she has agreed to allow her property to be annexed into our service area and she has agreed to pay for construction costs to connect her sewer system to our sewer main. Protecting our community;s health and the environment by providing solid waste and sewer co&tivn services. wuW.crosdcnBov Board of Directors September 23, 2010 Page 2 of 3 • The remaining three islands are located below: Harbor Island APN# 140- 041 -63 Harbor /Baker Island APN# 418- 101 -03 McCormick Island APN# 427 - 190 -01 These islands consist of parking lots, vacant land, and in one case, a portion of a building, so they do not require new sewer and /or new refuse collection services. Attached are aerial maps depicting the island properties. However, staff believes it is good business to clean up our records by annexing the remaining islands within our service area. If you approve annexing these islands, staff will contact the property owners and attempt to obtain their approval to allow for annexation. There is a chance a property owner may be uncooperative and will not agree to annexation and in which case OC LAFCO may not return the $3,200 annexation fee to the District. However, staff will inform the property owners that it will be in their best financial interest to annex now in order to receive annexation fee waivers, otherwise they will have to pay all annexation fees at a later date when they perform any level of work on the property. The property owners will be required to pay an annexation fee to the State Board of Equalization, but that fee is minimal at approximately $300 per parcel. Strategic Element & Goal Not applicable Legal Review Not applicable. Financial Review The fee to annex all four islands is $3,200. OC LAFCO has agreed to return this money to the District after all four islands are officially annexed into the CMSD service area. Committee Recommendation • Not applicable Board of Directors September 23, 2010 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the September 23, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Deny staff's recommendation and refer the matter back to staff for additional information. Reviewed by: Sherry Kallab Administrative Manager r1 LJ • Law is A - A �L�Outh Coam Df Costa Mesa Sanitary District Harbor Island SOI Originally Adopted: 5/19/76 Last Reviewed: 11/12/08 0 110 220 440 Feet 3/3/10 -- Costa Mesa Sanitary District Harbor /Baker Island 501 Originally Adopted: 5/19/76 ' Last Reviewed: 11/12/08 �l 0 55 110 220 Feet 3/3/10 •� r •� J Costa Mesa Sanitary District McCormick Island i_ SOI Originally Adopted: 5/19/76 Last Reviewed: 11/12/08 0 75 150 300 F%8/10 i •� r Costa Mesa Sanitary District Paularino /Randolph Island ' SO[ Originally Adopted: 5/19/76 Last Reviewed: 11/12/08 45 90 180 Feet 3/3/10 • Meeting Date Item Number 09/23/10 X. A. COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA Monday, September 20, 2010 10:30 a.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors Ooten and Perry) • I. Orange County Waste & Recycling Sub - Regional Meetings, Funding & Grant Program II. Strategic Goals for Recycling Committee III. CR &R Report on Other Agencies Recycling Programs IV. Integrated Waste Management Department Household Hazardous Waste Collection Program V. Composting Bins VI. Residential FOG Recycling Program VII. Report on Other CMSD Recycling Programs VIII. Public Comments IX. Next Meeting Date — October 25, 2010 • Dated: September 16, 2010 Clerk of the District Meeting Date I Item Number 09/23/10 1 XI. A. F};��9AN1 Qr� COST-A 9WES.A SA9qT.ARY(DISMCT � F ... an Independent Specia( District Memorandum To: Board of Directors Via: Scott Carroll, General Manag From: Robin B. Harriers, District Engineer i Date: September 23, 2010 Subject: #168 Irvine Pumping Station Relocation — Acceptance Summary Construction of the improvements was completed on June 5, 2008, including minor repairs made September 12 -13, 2010, and the lawsuit between Back Bay, the District, and Vadnais Corporation is complete, therefore, it is appropriate for the District to final the project and file a Notice of Completion., Staff Recommendation That the Board of Directors approves the following action: Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Analysis Construction of the pumping station was completed on June 5, .2008, however, the shoring method used by the contractor Vadnais Corporation. caused the private property slope to fail. The contractor braced the slope and retaining wall to protect the District's new pumping station while a lawsuit ensued for the Back Bay property owner to recover damages. The lawsuit was recently settled and reconstruction of the retaining wall, slope, and parking lot is presently occurring. The slope, wall, and ftotecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Board of Directors September 23, 2010 Page 2 of 2 parking lot is being supported by 30" diameter caissons at 5' on center with a grade beam across the top of all the caissons. Strategic Element & Goal This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, through "the careful management of the collection infrastructure" Legal Review Not applicable. Financial Review The 5% retention amounts to $88,705.47. Funding is available in the C.I.P. budget to pay for the retention. Committee Recommendation Not applicable Public Notice Process 0 Copies of this report are on file and will be included with the entire agenda packet for the September 23, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. Alternative Actions 1. Refer the matter back to staff for additional information. Reviewed by: Sherry Kallab Administrative Manager • Wk Meeting Date I Item Number 09/23/10 XI. B. C osT.9 9YES.A SANYTA(D(V l�ls2UCT . an Independent Specid D4aiict Memorandum To: Board of Directors Via: Scott Carroll, General Manag From: Robin B. Hamers, District Engineer Date: September 23, 2010 Subject: #183 -2 Bristol Street Sewer North of Randolph - Bid Opening Summary The project will replace 175 linear ..feet of 8" sewer in Bristol Street that contains three sags and is an enhanced maintenance area (hot spot) requiring continued cleaning and attention 'by the field crew. Bid opening was held September 7, 2010 for the replacement of the sewer and the results are shown below. • Staff Recommendation That the Board of Directors accepts and files this report Analysis The District created a Hot Spot Abatement Program in order to structurally correct problems in the sewer system that need constant cleaning and attention. The sewer in Bristol Street north of Randolph Avenue . serves restaurants on both sides of Bristol Street and combined with the three sags in the line requires constant cleaning. A public bid opening was held on September 7, 2010. Nine contractors submitted bids for this project. The lowest responsive bidder is Nikola Corporation for $63,909. The low bid is well below the Engineer's estimate, which is $99,875. Below is a listing of all the bids submitted for this project. 1 Nikola Corporation $ 63,909.00 2 Mike Prlich $ 75,839.00 3 GCI $ 78,550.00 4 John T. Malloy $ 97,500.00 5 Atlas Allied $ 99,000.00 6 Vasily $102,000.00 S(Protecting our community's heartk an -the environment 6y provid ng sorurwaste andsewer coffection services. u ww. crosdca gov Board of Directors September 23, 2010 • Page 2 of 3 7 E &R $106,250.00 8 TTS $124,117.50 9 Savala $162,449.20 Staff checked Nikola Corporation's references and the two agencies queried gave Nikola high marks. Additionally, Nikola constructed #181 Newport Blvd. Sewer North of 19th Street for the Costa Mesa Sanitary District and performed exceptionally well. Nikola Corporation's license with the Contractors State License Board is current. The General Manager is authorized to sign a contract for this Project because the cost is less than $125,000. Staff is preparing the agreement and will be signed and fully executed in the very near future. Strategic Element & Goal This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure, and Strategic Goals No. 1.3, Hot Spot Abatement Program and Goal No 1.4, System wide Sewer Replacement and Repair Program. Legal Review Not applicable at this time; however, district counsel will review the agreement before it • is signed by both parties. Financial Review The lowest qualified bid is $63,909 plus a ten percent contingency will bring the potential total cost for this project at $70,300. The budget amount for this project is $108,437, so there are adequate funds available. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the September 23, 2010 Board of Directors regular meeting at District Headquarters and on the District's website. • Board of Directors • September 23, 2010 Page 3 of 3 Alternative Actions 1. Refer the matter back to staff for additional information. 2. Reject all bids and direct staff to re- solicit bids Reviewed by: Sherry Kallab Administrative Manager • • • s SEWER SYSTEM COMMITTEE AGENDA September 14, 2010,10:30 a.m. Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman Meeting Date Item Numb 08/23110 - — 1 XII. A: 1. Monthly Spill Statistics II. Oversight.of Private Pumping Stations Update A. Brochure and Site Visit Information Form B. List of discharge points if stations fail C. Flyer for meeting with owners to present program 111. I/I Reduction Program — Minutes of meeting held 913/10 IV. CMSD Pumping Stations A. Quarterly staff meetings B. List of discharge points if stations fail V. Root Control Status VI. Plumber's Seminar Follow -Up — Select Trenchless Pipelines Brochure VII. WDR Compliance Library VIII. Grease Recovery Device Options — CHEMSEARCH BIOAMP — SCP & Elden Pump Stations IX. Proposed Senior Housing —1545 Adams Avenue X. OC WDR Steering Committee 'Emergency Response Communications' Seminar- 10 -21 -10 XI. Pump Stations Earthquake Evaluation XII. CMSD Sewer Cleaning Program Year 1; Preparing Bid Documents XIII. Triennial WDR Review A. First Draft Review in November 2010 B. Agency Statistics — google groups; sso; Example: http: / /_qroups.ggogle.com/group /sso- data- review- committee/browse thread/thread /1 bac50e3eb0c12df XIV. Network Piping Monitoring Systems Scam XV. Articles of Interest XVI. CMSD Projects: A. Project #101 — Westside Pumping Station Abandonment B. Project #129 — Bristol Street Sewer C. Project #164 — Miscellaneous Sewer Work D. Project #171 — Irvine Pumping Station Force Main Rehabilitation E. Project #183 — System -Wide Sewer Reconstruction F. Project #183 -2 — Bristol Street North of Randolph G. Project #186 — Sewer Lateral Assistance Program H. Project #187 — District Yard I. Project #189 — Rehabilitation of Six Sewers Transferred to CMSD XVII. Next Meeting: October 19, 2010,10:30 a.m. XVIII. Public Comments Dated: September 7, 2010 Clerk of the District is • • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME: CONTACT: 1. Call to Order 2. Roll Call Conference Room M�Btin Date Iterl Numb @F 1 09/23/10 Thursday, September 23, 2010 at 5:00 p.m. Marc Davis, Treasurer AGENDA A. President Schafer (rotating Committee member) B. Director Perry (rotating Committee member) C. Scott Carroll, General Manager 3. New Business A. Review of Investment Report as of August 31, 2010 B. Update on Annual Charge for FY2010 -11 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak; Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty -eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." is Meefift Date Iterh _Numb6F 1 09/23/10 I XV. A. COSTA.U�ESA SANITANY DISqRICT Memorandum ... an Independent Special District To: Board of Directors Via: Scott Carroll, General Man From: Joan Revak, Office Manager /Clerk of the District 9rr� avo� Date: September 23, 2010 Subject: Joint Meeting with Midway City Sanitary District Summary Staff received a call from Ken Robbins of Midway City'Sanitary District to set up a date for a joint meeting at Midway City Sanitary District headquarters in the month of November. Their Board and Staff are available any day in the month with the exception of November 5 or 12, 2010. Staff Recommendations It is recommended the Board of Directors consider a date for the joint meeting at the CMSD regular Board meeting on September 23, 2010. Analysis Not applicable Legal Review Not applicable Financial Review Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters . and on the District's website. Protecting our community's Health and the environment by providing solid waste and sewer coffection services. www.crosdcagov • OFFICE OF THE TREASURER -TAX COLLECTOR HALL OF FINANCE & RECORDS R E C E I V E D 11 CIVIC CENTER PLAZA, SUITE G58 POST OFFICE BOX 4005 SEP 0 2 2010 SANTA ANA, CA 92702 www.ttc.ocgov.com COSTA MESA SANITARY DISTRICT COSTA MESA SANITARY DISTRI 540207 PO BOX 1200 COSTA MESA CA 92628 -1200 Meeting Date Item Num�9F 09123/10 XVIII-A. TREASURER-TAX COLLECTOR PAUL C. GORMAN, C.P.A., CFP CHIEF ASSISTANT TREASURER -TAx COLLECTOR JENNIFER BURKHART, CFA ASSISTANT TREASURER-TAX COLLECTOR ROBIN RUSSELL ASSISTANT TREASURER -TAX COLLECTOR ADMINISTRATION LAFCO COST SEC. 56381 2010 -2011 Invoice # GA00112 BALANCE: $18880.76 SECOND NOTICE * * * * * * * * * * * * * * * * * ** The above referenced invoice remains due and payable. It is essential that you contact our office if there is a delay for payment or, that payment is received in the next 10 days. Your payment should be mailed to: County Of Orange Treasurer -Tax Collector 11 Civic Center Plaza Suite G58 P O Box 4005 SANTA ANA CA. 92702 Thank you. JORGE VELASQUEZ DEPUTY REVENUE RECOVERY OFFICER 714 - 834 -7550 3GL 08 -30 -10 Approved Ry Approved 8y late GL Acct GL Acct 1 °/aa - 0200 00 0 -40'°