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Agenda Packets - Board - 2010-05-27) Costa Mesa Sal i jt:a � ',s ic ... an Independent Special District Robert ®oten Vice President James Ferryman Director Arlene Schafer President Gary Monahan Secretary Arthur ][perry Director Public Comments: ;,Any" member "of the, public may address the Board. "Speakers on "agenda items should': identify themselves to the "Clerk before the meeting,so that their "input'can be provided;at the time the item is'"' considered. Speakers on non - agenda itemswill be'heard under Public Comments Pursuant to,;StateJaw, the Board maynot discuss or take action,on non = agenda it` I " $ ems:except under special `circumstances.;,Speakers; must. -limit their remarks tothree ninutes- oras.decided "upon; by "•the PresidingOfficer.``The PresidingOfficer reserves,_ er out of - order. " . the °right to tleclare.any speak Obtaining Agenda" Materials ; The; public is entitled 6o copies of all documents that are made part ;of the' agenda packet! If any documentor other writing pertaining to an "agenda item is, distributed to,all or'a"majority of the Board -afit the packet. is; prepared, "a °copy of that writing may "be = obtained at the District offices -at 628,W., 19tr'.Street, Costa Mesa, California..The Clerkof the bistrict may be contacted at(949) 645 -8400; exl. M. ` In Compliance with" ADA: Contact Joan Revak, (449)'64678406 48 'hours" prior to; meeting "if assistance is needed ,(28 CFR,35 .102.35.j,04 ADA Title ll). u Regular Meeting — Thursday, May 27, 2010 RECOMMENDED ACTION- I. CALL TO ORDER — 5:30 pe M..— 628 W. 19th Street, Costa Mesa II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Thomas Fauth IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) V. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication. VI. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate . discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Protecting our community's Health by providing sold waste and sewer collection services. www.crosdca, Costa Mesa SamitarS District AGENDA do Reports A. Minute Approval 1. Sewer System Committee Meeting —April 13, 2010 2. Recycling Committee Meeting —April 19, 2010 3. Regular Board of Directors Meeting —April 22, 2010 B. General Manager's Reports 1. Emergency Pump Purchase — 23`d Street Pump Station C. Operations Manager's Reports 1. CMSD Occurrences FY 00 -10 2. Refunds 3. Occupancy Report and payment to Costa Mesa Disposal —April 2010 4. Waste Diversion Report —April 2010 5. Contract Payment to CR Transfer for Recycling Services & Disposal for April 2010 6. Ordinance Enforcement Officer's Report 7. Costa Mesa Community Run D. Engineer's Reports 1. Project Status Report 2. Howard S. Wright Contractors Invoice in the amount of $401,822.78 E. Treasurer's Reports 1. Financial Reports as of April 30, 2010 2. Investment Report as of April 30, 2010 3. Warrant Register for the month of April 2010 in the amount of $1,110,309.61 4. Directors' Compensation and Reimbursement of Expenses for the Month of April 2010 0 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR - - - -- May 27, 2010 Page 2 RECOMMENDED ACTION Approve & Ratify Accept Report No Refunds Approve Receive & File Ratify Payment Receive & File Update Receive & File Ratify Payment Approve Approve Ratify Payments Approve Compensation & Ratify Expenses Protecting our community's health and the environment by providing solid waste andsewer collection services. www.crosdcagov Costa Mesa Sa.nitarq District May 27, 2 ®1® AGENDA gage 3 RECOMMENDED ACTION WRITTEN COMMUNICATIONS VIII. PUBLIC COMMENTS IX. MANAGER'S REPORTS A. Strategic Plan Approve & Adopt B. CMSD Resolution No. 2010 -780, Establishing Fixture Fees Adopt Resolution C. CMSD Ordinance No. 76, Revising the Charges Collected by the District Adopt Ordinance & Establishing that Fixture Fees are Capacity Charges & Making Related Clarifying Changes D. Petty Cash Policy Approve X. Recycling Committee A. Monday, May 24, 2010, 12:00 p.m., Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Ooten and Ferryman) Note: The Recycling Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. XI. ENGINEER'S REPORTS A. 789 Paularino Avenue Consider Covenant on Sewer Lateral Construction XII. SEWER SYSTEM COMMITTEE A. Tuesday, May 18, 2010 Accept Report CMSD Board Room, 628 W. 19th Street, Costa Mesa (Directors Monahan, Ooten and Perry) Note: The Sewer System Committee will meet on the above date and time to discuss the matters on a separate agenda which is posted and made a part of this agenda. Members of the public should refer to that separate agenda for the items discussed and to be discussed. The Board may take action on any of those items on this agenda. 4iII. TREASURER'S REPORTS A. Investment Oversight Committee Meeting — May 27, 2010, 5:00 p.m. Accept Report (Directors Monahan and Ferryman) Protecting our community's health and the environment by providing sold waste and sewer collection services. www.crosdcagov Costa. Mesa Sa.nitarN District May 27, 2010 1 11 AGENDA Page 4 RECOMMENDED ACTION IV. ATTORNEY'S REPORTS A. Claim by Back Bay Center, Ltd. For Property at 2651 -2675 Irvine Avenue Status Report (CMSD Project #168 — Irvine Pump Station Relocation) B. CMSD Ordinance No. 77, Enacting an Administrative Citation System Adopt Ordinance XV. CLERK OF THE DISTRICT REPORTS XVI. • A. CMSD Resolution No. 779 — Ordering that Publication of Ordinance No. 75 Adopt Resolution Revising the Plan Check, Inspection, Permit & Annexation Fee Provisions of the District Operations Code has been published. B. Election 2010 Accept Report C. City Clerks Association of California Conference — April 27 -30, 2010 Accept Report LOCAL MEETINGS (REMINDER: In accordance with AB 1234 (Gov. Code § 53232.5), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) (Director Ferryman) B. Santa Ana River Flood Protection Agency (SARFPA) (Director Perry) 1. Minutes of March 25, 2010 Executive Committee Meeting C. Independent Special Districts of Orange County (ISDOC) (President Schafer) D. Local Agency Formation Commission (LAFCO) (President Schafer) E. California Special Districts Association (CSDA) (President Schafer) CSDA Legislative Days — May 11 -12, 2010 2. Annual Conference — September 20 -23, 2010, Newport Beach F. California Association of Sanitation Agencies (CASA) G. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Accept Report Consider Attendance Accept Report Report on Matters Pertaining to CMSD Protecting our community's health and the environment by providing sofrd waste andsewer coffection sen&m. www.cnudcagov Costa Mesa Sanitaq Dist -riot AGENDA • XVII. OLD BUSINESS XVIII. NEW BUSINESS XIX. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XX. ADJOURNMENT • May 27, 2010 Page 5 RECOMMENDED ACTION Protecting our community's Health and the environment by providing soful waste and sewer collection services. www.cnudcagov 0 Meetin Date I Item Number 05/27/10 1 VI. A 1. COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING APRIL 13, 2010 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on April 13, 2010 at 10:30 a.m. at 628 W. 19'h Street, Costa Mesa. Director Monahan called the meeting to order at 10:40 a.m. DIRECTORS PRESENT: Gary Monahan, Art Perry, Bob Ooten, Jim Ferryman STAFF PRESENT: Scott Carroll, General Manager, Thomas A. Fauth, Operations Manager; Sherry Kallab, Administrative Manager; Rob Hamers, District Engineer; Karl Dulake, Maintenance Supervisor; Debbie Bjornson, Permit Processor; Paul Guzman, Inspector OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Fauth reported no spills occurred since October 20, 2009. POTENTIAL PERFORMANCE INDICATORS FOR JUDGING AGENCY SPILLS A handout was provided in the Committee packet reviewing potential measures for identifying spills. Mr. Hamers reported once every three years there is a review of the Waste Discharge Requirements (WDR), both of the WDR itself and of the monitoring /reporting requirements. The monitor /reporting members make up the data review committee and the data review committee provided the potential performance indicators. The committee understands the number of spills per hundred miles is not the best indicator and has little correlation to the spill volumes. The information in the potential indicators is from actual data on spills and volumes of spills from January 2006 to January 2010 statewide. The committee is evaluating the data as a replacement to the spills per hundred miles indicator. Director Ooten noted at least ten people are looking at the same data sets to determine a good indicator. The data does show the significance of roots at the facility. Mr. Hamers estimated the tri- annual review should be completed by July or August 2010. Mr. Hamers will schedule a follow -up inflow reduction meeting. s ism COSTA MESA SANITARY DISTRICT 4 n� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING APRIL 13, 2010 PAGE 2 • SANTA MARGARITA WATER DISTRICT (SMWD) FORCE MAIN SPILL The Committee reviewed photographs taken of the Santa Margarita force main spill. Mr. Fauth reported a nearby creek was used as a containment vessel for the spill. The force main pipe was 24 inch. Lessons learned are forthcoming. The WDR Steering Committee is following up on,the details. Mr. Hamers noted the pipe was only twenty years old which means something wasn't designed or inspected properly when installed; a ductile iron pipe (DIP) force main should not wear out in twenty years. If there is an error in installation, corrosion can cause damage very quickly. Santa Margarita did try to use other agency's pumper trucks, emergency response, personnel, etc. There were not enough assets in the area. At peak flow it was impossible for all the trucks to vacuum the spill - it was flowing so heavily and they had to keep pumping it into the creek to contain the spill. During low flow they were able to vacuum it out and drive it down to the other side of the force main and pump it into downstream manholes. Communication was also a problem in terms of when will the break be fixed, what is the spill volume, who do we contact, where do other agency's responders get gas, food and water. Mr. Hamers is not sure of the actual spill volume but has heard 900 thousand gallons. CMSD has an 18 inch force main that carries 3,850 gallons per minute so with a 24 inch force main it was probably between four and five thousand gallons per minute. It took days to find the problem and days to fix because it was on a slope and that kind of pipe had to be specially coated. Mr. Guzman reported on two significant CMSD spills in prior years and noted technology is not perfected to determine the condition of a force main pipe. 0 ASSET MANAGEMENT A seminar handout was provided in the Committee packet. Mr. Carroll and Mr. Fauth signed up to attend the April 21s' and 22nd seminar. To piggyback on this workshop, Staff invited Brown & Caldwell to give a demonstration of their approach to asset management. Mr. Carroll noted Brown & Caldwell is a main player in asset management. Brown & Caldwell prepared the asset management plan study for the Orange County Water District, Irvine Ranch Water District, and Santa Margarita Water District. Staff will recommend an approach to the Committee. Director Ooten recommended Staff also talk to GHD. EAST BAY MUNICIPAL UTILITY DISTRICT ( EBMUD) PRIVATE LATERAL PROGRAM Mr. Fauth reported the EBMUD sewer lateral assistance program is going into effect. Mr. Hamers added they are under an EPA order due to poor sewer system management. The EPA order included private laterals. EBMUD's annual budget for the new program is $2 million per year. CMSD INFLOW REDUCTION PROGRAM The Inflow Reduction Subcommittee met on March 26, 2010 and the handout packet included a set of the meeting minutes. Director Ooten reported the Committee discussed sealing and plugging of manholes and an analysis of the data available to date. The District's efforts appear to have had an effect on OCSD's storm peak flow numbers - down significantly. Mr. Hamers is continuing to gather more data regarding rainfall and rainfall patterns. All Subcommittee members were assigned tasks and will meet one more time this season to set up the plan of • • «ate COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING APRIL 13, 2010 (,-fir, • ' �° PAGE 3 1 ea° attack for the next rainy season. Mr. Hamers reported the WDR Inflow and Infiltration Surveys have been returned and data from those survey results will be available. CMSD MAP UPGRADES /GIS /CMMS UPDATES Mr. Fauth informed the Committee the last portion of phase one will be complete once EEC receives the last few maps back from CMSD Staff. Staff authorized EEC to proceed to phase two. Mr. Fauth pointed out sections of the District with lines remaining to be cleaned to meet the three -year industry cleaning standard. Staff finalized the maps yesterday and meets with National Plant Services at 2:00 pm today to review. Mr. Fauth estimates it will take two months to complete the next 400 thousand linear feet using a three -man crew and two Vactor trucks. SCADA UPGRADE STATUS Mr. Fauth stated the project is for the most part complete. Staff worked with the City of Newport Beach personnel and arranged to have the trees around the 23`d Street pump station cleared to allow for the new antenna to be installed. The only station left to complete is the District Yard. Mr. Fauth has requested a copy of the relay plan from TRC. CMSD SEWER CLEANING /CCTV PROGRAM - UPDATE This item was discussed under CMSD Map Upgrades. WDR TRAINING SEMINAR 6 -17 -10 "TREE ROOTS IN SEWERS" Mr. Hamers reported the May seminar was delayed until June due to a conflict with another conference. The "Tree Roots In Sewer" seminar is now scheduled for June 17, 2010 from 9:30 till 11:30. CMSD PROJECTS: PROJECT #129 — BRISTOL STREET SEWER PROJECT Staff is currently meeting with contractors to determine the feasibility of pipe bursting the remaining one third of the sewer. PROJECT #171 — IRVINE PUMPING STATION FORCE MAIN Staff is meeting with lining and slip lining contractors to determine the best method to rehabilitate the line. The condition assessment is contained in a Staff report to the Board and will be in the next Board packet. Mr. Hamers recommended the Committee discuss the project more in depth after the Board has reviewed the report. garr�,P COSTA MESA SANITARY DISTRICT 'd .R MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING APRIL 13, 2010 �BPO &ASCa� PAGE 4 • PROJECT #186 — SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth reported $104,000 has been spent this fiscal year. Seventy eight projects have been completed, thirty eight are in process and one is waiting for review as of last week. The trend is cyclical and the reason is undetermined. Director Ooten requested Staff provide a multi -year report showing applications and completed projects. PROJECT #187— DISTRICT YARD Mr. Hamers reported the District Yard project is progressing on schedule. Mr. Fauth reported the flag pole base installation is in process. A gas sleeve needs to be put in place. Staff chose to go with Mike Kilbride rather than the Gas company for a savings of $30,000. The contract for security services will be in the form of the CMSD standard contract and is currently under review with the company interface. Mr. Fauth reported bids were requested from four organizations and three were unresponsive. Mr. Hamers reported the City of Costa Mesa received stimulus funds plans to make street improvements on both the south and north side of Wilson Street. Staff eliminated from the contractor scope removing the old drive approach, building the new drive approach, new sidewalk and landscaping. Staff is working with the contractor to determine the savings to the District. The improvements are expected to be completed within the next two months. Mr. Carroll recommended waiting to hold the grand opening until the improvements are complete. Mr. Dulake reported the office furniture will not be delivered until June 1, 2010. Mr. • Fauth added the rebate for the solar panels is in process. CCTV VEHICLE DEMO The Committee attended a CCTV truck demonstration in the District Headquarters' parking lot. Mr. Carroll reported there will be discussion during the May 20, 2010 preliminary budget meeting regarding the purchase of a CCTV truck and other CCTV options. Director Ferryman asked if the District would need to hire an operator if the CCTV truck is purchased. Mr. Hamers responded most agencies use their own staff to operate the truck. Director Monahan requested Staff prepare an analysis of purchasing a CCTV truck or trailer or contracting for the service. Staff recommends a 10 -to -15 year interval for CCTV of the entire District sewer main lines. The CCTV truck, if purchased, would be for CCTV of small portions of the lines rather than entire line system. Director Monahan recommended bringing the analysis back to the Committee and after review, determine if a special meeting is needed to discuss the item. Mr. Hamers added when you go to the full CMMS sewer system management system Staff can take the data provided by the CCTV equipment and assign what was televised directly to the line segments creating a historical system management document. OTHER Staff reviewed a survey regarding illegal dumping of grease. District Staff did respond to the survey. The District has so little to report CMSD responses were not in the report. • SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, May 18, 2009 at 10:30 a.m. is& H1 , COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING APRIL 13, 2010 PAGE 5 • PUBLIC COMMENTS There were no public comments. ADJOURNMENT. Director Monahan adjourned the meeting at 12:02 p.m. SECRETARY • • PRESIDENT Meeting Date Item Number 05127/10 1 VI. A. 2. COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING April 19, 2010 The Costa Mesa Sanitary District Recycling Committee met at 12:00 p.m. at 628 W. 19th Street, Costa Mesa. Directors Present: Robert Ooten, Arlene Schafer Staff Present: Scott Carroll, Tom Fauth, Joan Revak, Sherry Kallab Others Present: None Director Ooten called the meeting to order at 12:00 p.m. 0 I. Recycling Committee Goals for 2009 -2010 Director Ooten requested Mr. Carroll only integrate relevant Recycling Committee Goals into the Strategic Plan and discontinue with the goals that are not applicable. Il. Orange County Waste and Recycling Sub - Regional Meetings, Funding and Grant Program Mr. Fauth reported the OC Waste and Recycling Committee Meeting was attended by Jocelyn Schamber. Mr. Fauth is in the process of coordinating a composting class for Costa Mesa residents led by Ms. Francine Kaplan, PhD. This will provide an opportunity to observe Ms. Kaplan and assess her skill level prior to scheduling the mass presentations with school representatives as stipulated in the 2008 -09 Grant. Mr. Fauth advised the Committee that the new 2008 -09 Grant does not include Earth Machines for distribution to CMSD residents, only schools. Mr. Fauth stated that the Board of Directors must decide if they wish to continue with the residential program and; if so, plan for this additional expenditure in the budget. Director Ooten and President Schafer stated they believe in the benefits of composting and would like to see this program continue. Mr. Carroll requested Mr. Fauth verify if Earth Machines were allotted for in the proposed 2010 -11 budget or not. Protecting our community's health by providing solid waste and sewer collection services. ,qov Costa Mesa Sanitary District Minutes of Recycling Committee Meeting April 19, 2010 RpOHA'�'� Page 2 III. Orange County Cities Food Waste Recycling No report was given on this item as Trisha Throop, CR &R, was absent from the meeting, Director Ooten stated food waste was identified as the next big recycling opportunity because a typical restaurant disposes of more than 50 tons of waste per year. Mr. Fauth reported this large pilot program is being conducted in South County by CR &R and OC Waste and Recycling on a $400K grant. IV. Cash for Appliances Mr. Fauth stated California is giving out increased rebates so now is a good time to replace old appliances. V. South Coast Plaza 21St Annual Southern California Spring Garden Show Mr. Fauth provided a handout to make the Recycling Committee aware of the South Coast Plaza Spring Garden Show community event. VI. CR &R Report on Other Agencies Recycling Programs • No report was given on this item due to Trisha Throop, CR &R being absent from the meeting. Mr. Carroll suggested that in the future, Ms. Throop provide written reports on agenda items pertaining to CR &R and send them via email in the event of her absence. VII. Report on Other CMSD Recycling Programs Mr. Fauth summarized the six topics addressed in the Operations Manager Reports for the Board packet. President Schafer requested more attention be given to College Park neighborhoods from the CMSD Ordinance Enforcement Officer, Isidro Gallardo. Ms. Revak indicated there are three fieldtrips scheduled to tour the materials recovery facility at CR &R and the Frank R. Bowerman Landfill for Estancia High School, California Elementary and College Park Elementary. Mr. Carroll discussed an upcoming meeting with Mr. Jim Fitzpatrick, City of Costa Mesa Planning Commission, regarding an application to open a recycling center on Placentia and 18t`' Street. The City of Costa Mesa intends to deny this application due to zoning issues and a negative response from the residents; however, Mr. Fitzpatrick wants to learn more about recycling programs in general. Mr. Mike Carey, Orange Coast Recycling Center will be in attendance as well. Director Ooten questioned why Stericycle is not included on the Recycling Committee agenda. Mr. Carroll stated it was an oversight on his part and Stericycle will be discussed at the Board of Directors meeting. Protecting our community's health by providing solid waste and sewer collection services. ,qov 0 • saner f ��sye VIII. Public Comments No public present at the meeting. IX. Next Meeting Date — May 17, 2010 Costa Mesa Sanitary District Minutes of Recycling Committee Meeting April 19, 2010 Page 3 Director Ooten adjourned the meeting at 12:55 p.m. Secretary President Protecting our community's Health by providing solid waste and sewer collection services. ,qov R' • • Meeting Date I Item Number 05/27/10 1 VI. A. 3. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 22, 2010 CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: The Board of Directors of the Costa Mesa Sanitary District met in regular session on* April 22, 2010 at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. Director Ferryman led the Pledge of Allegiance. Mr. Fauth gave the invocation. Arlene Schafer, Robert Ooten, Gary Monahan, James Ferryman, Art Perry STAFF PRESENT: Scott Carroll, General Manager; Joan Revak, Office Manager /Clerk of the District; Robin B. Hamers, District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Operations Manager; Marc Davis, Treasurer; Sherry Kallab, Administrative Manager OTHERS PRESENT Shawn Dewane, Director Mesa Consolidated Water District Brett R. Barbre, Director Municipal Water District of Orange County John Withers, Director Irvine Ranch Water District i COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Susan Trager, Commission Vice Chair Laguna Beach County Water District Charley Wilson, Director Santa Margarita Water District ANNOUNCEMENT OF LATE COMMUNICATIONS Ms. Revak reported there were no late communications received after posting the agenda and mailing the Board packet. CONSENT CALENDAR Director Ferryman moved to approve the Consent Calendar. Director Monahan seconded the motion. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting — March 16, 2010 The Minutes of the Sewer System Committee Meeting of March 16, 2010 were approved as distributed. Minutes of Recycling Committee Meeting The Minutes of the Recycling Committee — March 22, 2010 Meeting of March 22, 2010 were approved. as distributed. Minutes of the Regular Board of Directors Meeting — March 25, 2010 Minutes of the Special Meeting — April 7, 2010 Refunds The Minutes of the Regular Board of Directors Meeting of March 25, 2010 were approved as distributed. The Minutes of the Special Meeting of April 7, 2010 were approved as distributed. There were no refund requests for the month of March 2010. Occupancy Report and Payment of The Trash Occupancy Count documented $196,795.32 to Costa Mesa Disposal — one increase for the occupancy report for March 2010 solid waste collection as of April 1, 2010. Therefore, the total for March is 21,495 and the payment of $196,795.32 was ratified. • 0 • COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Monthly Spill Report to State Water The Monthly Spill Report to the State Water Resources Control Board Resources Control Board (SWRCB) for April 2010 was accepted as submitted. Waste Diversion Report for March 2010 Contract Payment of $178,562.61 to CR Transfer —March 2010 The Waste Diversion Report dated March 2010, was accepted as submitted. The contract payment of $178,562.61 to CR Transfer for recycling services and disposal for the month of March 2010 was ratified as submitted. Contract Payment of $10,733.30 The contract payment of $10,733.30 to CR to CR Transfer — Santa Ana Transfer for recycling services and disposal Heights /Newport Beach — March 2010 for Santa Ana Heights /Newport Beach for the month of March 2010 was ratified as submitted. Ordinance Enforcement Officer's Report ENGINEER'S REPORTS Project Status Report The Ordinance Enforcement Officer's Report dated April 12, 2010 was accepted as submitted. The Project Status Report dated April 2010 was accepted as submitted. Howard S. Wright Contractors Invoice The Howard S. Wright Invoice for work in the amount of $321,722.88 performed through March 31, 2010 in the amount of $321,722.88 was ratified as submitted. TREASURER'S REPORTS Financial Report as of March 31, 2010 Treasurer's Report as of March 31, 2010 The Financial Report as of March 31, 2010 was accepted as submitted. The Treasurer's Report as of March 31, 2010 was accepted as submitted. • • • COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Warrant Register for the month of March 2010 in the amount of $1,027,898.42 Directors Compensation & Reimbursement of Expenses for the month of March 2010. PAGE 4 Warrant Resolution #CMSD 2010 -10 was approved, authorizing the President and Secretary to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $1,027,898.42. Director Compensation and Expense Reimbursements for the month of March 2010 were approved and ratified as follows: President Schafer: $1,326.00 + $22.00 Vice President Ooten: $1,326.00 + $47.00 Director Monahan: $442.00 Director. Ferryman: $1,326.00 + $12.00 Director Perry: $884.00 END OF CONSENT CALENDAR President Schafer motioned to consider a non - agenda item because the need arose after posting of the agenda. Director Monahan seconded the motion. Motion carried 5 -0 PUBLIC COMMENTS President Schafer acknowledged the public and noted they were in attendance to present comments on Item XV.D.1. of the agenda. President Schafer stated after the March 25, 2010 Board of Directors meeting where Mr. Freschi and Mr. Dewane spoke, she realized the Board of Directors should have offered time for Mr. John Withers and Mr. Charley Wilson to address the Board. District Counsel Alan Burns stated there was a question as to whether an item could be reconsidered and as the item is properly noted on the agenda, and in compliance with the Brown Act, the Board can legally reconsider the item. Mr. Withers of the Irvine Ranch Water District and the ISDOC representative to LAFCO expressed his appreciation to the CMSD Board of Directors to allow him to speak and stated he has served on LAFCO for 16 years since Special Districts were seated and continues to serve as he is passionate about Special District form of government and believes we are the ones closest to the people and are very focused on the role he plays in serving special districts. Mr. Withers stated he is an elected official on the Irvine Ranch Water District and has served for twenty one years. More recently became a member of the Board of the Orange County Sanitation District and very proud of the assignment he has there. After only six months he is serving on the Steering Committee and Vice Chairman on the Administrative and Finance Committee and he thinks it is in recognition of his experience and the fact he is enthusiastic about whatever he undertakes. Mr. Withers also serves on the National Water Research Institute Board and does not have ambitions for higher office. "I really like what I do and I am proud that I have been COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 endorsed by a number of LAFCO colleagues. Supervisor Bill Campbell said to me, `I don't agree with you on all the issues, but I am endorsing you and Charley because think you have done a great job.' Peter Hertzog, President of LAFCO and Susan Wilson both endorse me and to be represented by colleagues is meaningful to me and I take a special pride in that. We have letters from Congressmen, Gary Miller, Ken Calvert, and State Senator Tom Harmon and I think anyone can do that but I don't know that they know that much about LAFCO. It's the 27 special districts that are very aware of LAFCO that we care most about. I am proud of the fact that some of the smallest support our candidacy and I am real proud of the fact that the Capistrano Bay Community Services District, Three Arch Bay Community Services District, Emerald Bay, Sunset Beach Sanitary District, Surfside Storm Water Protection, Surfside CSD, Rossmoor /Los Alamitos Sanitary District are all endorsing our candidacy. The key thing about LAFCO is you have to count to four. You need four votes to get something done or you need four votes to prevent something from getting done. Because I've been there so long and am really a resource, people will say, John, what do you think? We have been very effective in reaching out. The key is making the bridge to the county members, the public member and putting the.coalition together. I tell people I am the middle of five kids and that's true and had to work with my brothers and sisters and kind of a compromiser and that serves me well on LAFCO. I am very proud of some of the work we have done. Another issue at LAFCO is the municipal service review process and it is required by state law that every ® five years must do one and I am real proud of the fact we have turned it around 180 degrees. It used to be we would worry about what LAFCO will come up with and slam something on us. That has changed completely. LAFCO is now more of a resource and the emphasis is on local people to develop things they want to do and bring it up to LAFCO. I am real proud of the progress we have made to that extent. Also in running our LAFCO staff in the last two years we have reduced our budget by 15% the last two years and this year's proposed budget has no increase. We run it like a business and are mindful of the resources we all pay and it is based on gross revenue of the budget, size of the district on a sliding scale and we are real proud of that. On the MWDOC issue, I have been reelected to LAFCO four times, it has never been an issue. No one has ever said I have not been responsive. This year we did have a big issue with this whole north /south county, to split up MWDOC. I have never felt that was a good idea. I don't think the benefits outweigh the costs and all the distractions and quite frankly delude our effectiveness as a county. I am very happy to report about ten days ago — I give MWDOC credit — they reached out to the south county people and made some additional concessions, presented a package to south county and all the south county agencies have all ratified the framework for settling this. I understand there were a couple of issues raised for clarification. I understand the general manager talking. My own district has ratified the framework for settlement by a unanimous vote. We wanted to lead by example. This thing has been going on for about three years and everybody knows we've spent way too much money and time on this thing. I took the view that because I am on LAFCO I really should stay out of the negotiations, I didn't want to be biased. In looking back on that, maybe I should have gotten involved earlier - maybe it could have been solved earlier. I am proud of the fact this thing is 90% of the way there. • COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 It is imminently resolvable and I know from my own district and others we are committed to making it work and being problem solvers. I brought a copy of the south county letter if you would like to see it. I think this is why there is a campaign. You probably have received lots of calls, from congressmen and others. My hope is that we can get this thing settled and get on to the work before us. I would just say in closing, of all the Boards I serve on, I think I like LAFCO the best just because of the challenges it presents — people from all walks of life — big districts, small districts - trying to do the best for their community, people down in Coto, south county, people trying to figure how they are going to govern their cities. It means a lot that I continue to work on this thing, I am very dedicated and passionate about it, I try to be very honest, transparent and accessible to people. I will continue to be that way. I believe Arlene Schafer and I have a great relationship on LAFCO — we have worked very close on different issues. I have worked with Director Ferryman at OCSD and I think we have a great relationship. I know there have been times where there have been issues between IRWD and the San District and I know there were one where there was some conflict and Director Ferryman called and said to me, `this is nuts, let's get it solved' and I said `you are right' and we brought people together and that's the kind of guy I am and what you see is what you get. I have been called all kinds of things in this campaign and it's really too bad, but I believe let's take the high road. I believe in being positive and talking about my experience and the accomplishments of LAFCO. We have great staff. I respectfully ask for your support, it would mean a lot to me. I'll try to continue the good work I have done and I very much appreciate your time and attention. If there are any questions, I would be happy to answer and questions you might have. You may or may not know there was a piece of legislation called the " Gotch" bill by Assemblyman Mike Gotch back in 1992 that reformed LAFCOs and gave LAFCOs new powers to consolidate like -kind agencies and special districts. The trade -off was that if LAFCO was going to have these powers, special districts should have a seat at the table. originally ran as the alternate on LAFCO and have been there ever since, reelected four times and never been challenged. This year because of other issues it has gotten very political. I am not a vindictive guy, win, lose or draw I will continue to do good work." Director Monahan asked if Mr. Withers was involved in the Santa Ana Heights and Irvine Ranch Water District dispute of a few years ago, was it a LAFCO issue. Mr. Withers replied, "Santa Ana Heights was a private, mutual water company and for whatever reason they decided to go out of business and went to auction of their private shares and actually, I think all of us, Irvine Ranch, Mesa Consolidated and the public...... the big competition at the time were the private water companies were all bidding like sharks in the water, and we decided at IRWD that it got down to a matter of economics and what people were willing to pay. In the end our district paid about $1100 per share and you owned a share by virtue of owning a fee piece of property. In the end it was a bid and again, you can look back on history and what did and didn't happen, people were accused of different things. I do know that Susan Trager, who is here tonight, was actually the attorney for the Santa Ana Heights Mutual Water Company. On the transparency issue, my District has been involved in several consolidations and I have always felt it was not fair for me to participate in those issues. On every consolidations • COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 our District has been involved I have recused myself on every vote because I did not think it was the right thing to do. It is something that goes back ten years and you can check the record and I've been very consistent on it. Thank you very much." President Schafer asked if Mr. Wilson would like to speak. Mr. Wilson stated "I have had the privilege of serving as the special district alternate for the past eight years. I came into LAFCO in 2002. My home base is an elected board member of the Santa Margarita Water District that has its own history in a private takeover attempt, which is what brought me into the water business when a hostile takeover was attempted. I have also 15 years of working experience in Costa Mesa back when John Seymour when he represented the area. The work I did in my current capacity working for the electric utility with Southern California Edison where I served as your liaison for a number of years. For a long time I hosted your local public access television show and many of you were guests on the show. I actually know Costa Mesa more than a lot of city communities I've lived'in over the years. I appreciate being able to come here and talk to you and present my qualifications. As I see it the LAFCO issue without covering the stuff John covered, is about background and my background is well established and I am in the utility business and understand the utility business. As with John, I am not interested to run for higher office and am not interested in using this as a platform to run for higher office. This is not a place where you make a lot of friends but that is part of the challenge. Because I am an expert in utility kinds of things it is a place where I find where I can best contribute to local government in Orange County. It is about expertise — the Cortese -Knox- Hertzberg Act is not a simple Act. It is not something that you want on the job training. It takes a long time to understand it and how it works and how it applies to special districts. I have that expertise after eight years of service. It is about experience. You get that experience by actually sitting at the dias and although I serve as your alternate member, one of the great things about serving as an alternate in Orange County is unlike other boards where they don't even allow you to sit at the dias and kind of put you off in another room. Alternates in this case have all rights and activities up until the vote and I vote only if John or Arlene are not in attendance. I have the knowledge and ability to still have an impact because of the way they allow active participation and I have used that, according to Joyce, I have the best attendance of all the commissioners, both seated and alternates and I take this very seriously in my obligation to represent special districts. It's about relationships; you have to be able to work with city members, county members, public members, you've got to be able to have your views heard and understand so that an informed choice can be made. That is what LAFCO is about. Anyone who wants to come into LAFCO with a pre- determined outcome is very badly mistaken. On one day you will have agreements, on another you will have disagreements. As John Campbell said, `you guys deserve to be there the way you conduct yourselves is appropriate and I support you being there and continuing your service'. Peter Hertzberg said basically the same thing. I went through a very difficult period with an MSR with the El Toro Water District. Peter thought Lake Forest ought to have El Toro as they were neat .lines on the map. Peter now understands that neat lines on a map have nothing to do with hydraulics and how water districts operate. He now COSTA MESA, SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 understands as we have a relationship in which he was willing and able to- listen and we were effective in that. Relationships become very, very important as you go forward and your effectiveness. We have been very effective as your team, literally with the three members in this room as your special district representation. El Toro exists today because of our effectiveness, Emerald Bay exists today because of our effectiveness when Laguna Beach wanted to take them over. Sunset Beach exists today because of our effectiveness when the city of Huntington Beach wanted to take them over. Many special districts exist today because of how we have conducted ourselves in understanding the needs of special districts. So, thank you for allowing us to speak. We would love for you to reconsider the position you currently have now that you have had an opportunity to hear from us and understand what is really at stake in this. You are looking for open, effective, honest, transparent, fiscally prudent representative that is highly effective. I believe we are the clear choice and we thank you and ask for your support. Thank you." President Schafer asked if there were any questions. Shawn Dewane stated he would like to speak. Mr. Dewane stated "I got involved in this as I have a personal philosophy that I am generally opposed to the concept of centralized planning and the sense I got as Mesa went through our MSR process that there was an effort at the state level to urge away all of the independent special districts. I am in the capital markets business for a living and we talk about a concept called `moral hazard' which means we who are involved in investing peoples' money need to be keep in mind where the risk is and where the risk transfer is and what it really comes down to when making an investment you have to be dealing across the table with someone you know, and as Mr. Wilson correctly pointed out this-is all about relationships. The relationship that I believe counts most is the relationship between the people who. live in the communities and the governing bodies that govern those communities. Independent Special Districts that provide single service provide the most accountability. I believe government skills best when it skills laterally across the communities and not vertically, centralizing the planning in one centralized decision- making body. John and Charley both correctly point out that LAFCO is a very powerful body and they only count to four, and what troubles me.about that process is that there are then four people who govern the lives of many people who have no say in the vote as to whether or not those LAFCO commissioners are appointed. The people who vote to elect us, the Special Districts, perhaps have an intermediate say all the way up to LAFCO but the effect on the map on your wall is tremendous when you consider four people have the say as to whether or not Mesa serves the water, whether or not the Sanitary District stands on its own, whether or not the revenues we generate from the sale of water go to subsidize the public safety budget that the City and all kinds of other issues that then become impossible to separate from each other, impossible to make a comparison; for the competitiveness of the water rate, the competitiveness of the salaries, the job training, job opportunities, the abilities of governing bodies, the people who serve in our positions to have the training and expertise to carryon in the future. • COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Those opportunities begin to exist and all of a sudden we are left with a few centralized decision - makers who then control the outcomes of all of the lives of us in the county and in the cities we live in. It is the individual ability, the self- determination that the individual liberties we have to be able to come into this Board room and into Mesa's Board room and our Chairman across the desk is with us specifically about the water issues; specifically with you about the Sanitary District issues. It doesn't work well when you come in and try to parse apart your conversation — you are doing sanitation — you are doing water issues, and who do I really talk to. There is nobody who is accountable and that is where who do I really talk to. If we use history as any example, history is littered with examples of failed bureaucracies that relied on centralized planning to make their decisions about the resources on which we live. That is the perspective. If elected to the LAFCO Commission, I would like to say one additional thing as there have been rumors circulating and one rumor is that I am doing this to further the ambition of Mesa to take over the Sanitary District and I would like the record to accurately reflect that is not my motive and that is not my purpose or ambition of Mesa to take over the Sanitary District. I would work with you to further strengthen the independence of this District and not to merge it with Mesa or any other city. So, thank you very much." President Schafer asked if anyone else cared to address the Board. Susan Trager, a Commissioner of the Laguna Beach County Water District stated she would like to communicate to you if it is permissible, the support of the Laguna Beach County Water District, which is the city council for the reelection and return of Charley Wilson and John Withers to the LAFCO Board. I have been around the county for a very long time, since the 70's, with water issues, sewer issues, a lot of LAFCO issues and land use issues. I have a sense of what goes on here. I am here today because I am very troubled by some of the comments I read that Brett Barbre communicated on the March 25, 2010 meeting here. I think the astonishing extortion of what actually occurred in the Santa Ana Heights decision to sell itself and go out of business. He described it inaccurately, was not there, and neither of the candidates challenging Mr. Withers and Mr. Wilson were there. They weren't even involved much in water or anything sanitary at the time. I was the lawyer for Santa Ana Heights. It was assumed fora long time they would be taken over by Mesa Consolidated. There was a dust off between the long -time engineer of the Heights and Mesa and he went back to the Board and said we really need to do this a different way. The Board decided it was going to hold an auction and instructed the lawyers, I was one of them, to make a list of suitable invitees to the auction. At the time there was a lot of push as has been represented by Mr. Withers. They made a list, sent out invitations, the bids came in. It took a long time because the bids were very thoughtful and there was a lot of appraisal. The Board members thought it would be best for the shareholders to uphold their fiduciary obligations to the shareholders to get the highest price for the shares as possible. IRWD came in with the highest bid and there was an immense amount of litigation. Mesa was a sore loser — Mesa Consolidated Water District — this community paid dearly for the legal representation and cost and probably 3, 4, 5 proceedings and a lot of litigation to try stop and put aside the sale and try to unravel it. • COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 A lot of hard feelings, the losing lawyers were still angry. My firm handled a lot of litigation that was involved and ultimately prevailed. The Santa Ana Heights was taken over and dissolved by the Irvine Ranch Water District and both the directors and the majority of the shareholders were pretty happy with it. That is what happened. Not part of a main, horrible scheme of the Irvine Ranch Water District to take over the world. That was not an unwilling seller. They wanted to take it over, they couldn't raise the capital to modify their - - the equipment for the redevelopment that was going on in their service area. So they needed to do something radical so that everybody got service and that is what happened. I was there I was a witness. Contrary to what was said at the meeting by Mr. Barbre - that is not what happened and I wanted the opportunity to say that and I really hope you have it in you to change your vote and to reelect people who are experienced on LAFCO. You don't want on- the -job training and I hope you will do that. Thank you very much." President expressed her appreciation for the explanation by Ms. Trager. Director Ferryman moved to rescind the former motion of the March 25, 2010 meeting and consider voting again. Director Ooten seconded the motion. Motion carried 4 -1. Director Ferryman moved for the District to support Charley Wilson and John Withers as our representatives to LAFCO. President Schafer seconded the motion and asked for discussion. Director Monahan stated he would not be supporting the motion and stated it has nothing to do with the two gentlemen he is not supporting and thanked Mr. Wilson and Mr. Withers for their many, many years of very good service. Director Monahan stated at this point in time and with everything going on with LAFCO and the way things are going he is really impressed with the fact we could have some local representation with Mr. Freschi and Mr. Dewane. Director Monahan said he supports Mr. Freschi and Mr. Dewane as they are local and the District would have a bigger voice at LAFCO and much more personal attention. Motion.carried 4 -1. WRITTEN COMMUNICATIONS Ms. Revak reported there were no written communications. MANAGER'S REPORTS Mr. Carroll requested consideration of an Issue arose after the agenda was posted and there is a need to take immediate action as this item is needed to meet the budget schedule. Director Monahan moved to include this item regarding a fleet maintenance agreement. Director Perry seconded the motion. Motion carried 5 -0. Director Monahan addressed Legal Counsel Alan Burns on whether it would be a conflict of interest to vote on this issue as Director Monahan serves on the City Council of Costa Mesa. Mr. Burns stated there was not a conflict of interest as Mr. Monahan was elected to serve both entities. • COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Mr. Carroll presented two options to the Board of Directors to lower the District's fleet maintenance cost with a contract with the City of Costa Mesa (CCM) or the City of Newpor ' Beach. The difference is the labor rate with Costa Mesa being $96.52 and Newport Beach a rate of $75.00. The current contractor, Nextruck charges $110 an hour. Mr. Hamers stated on many occasions the CMSD has attempted to work on projects with the City of Costa Mesa, however, in the past the City has not presented a favorable rate for the services required. The current contract with Nextruck states either party can request a dissolution of the agreement given 10 days notice. Director Monahan suggested meeting with City of Costa Mesa personnel and offering the agreement to the City if they can meet the $75.00 an hour rate. The Board of Directors gave direction to Mr. Carroll to contact the Assistant City Manager at the CCM in an attempt to lower the rate to $75.00 an hour. If the CCM agrees, Mr. Carroll was given direction to negotiate an agreement with the CCM. If the CCM does not match the Newport Beach labor rate, Mr. Carroll is authorized to negotiate a contract with the City of Newport Beach. Mr. Carroll requested the agenda item under Treasurer's Reports, the Plan Check, Inspection, Permit and Annexation Charges be considered at this time as Director Perry must leave the meeting at 6:30 p.m. . Director Ferryman moved to adopt CMSD Ordinance No. 75, Revising the Plan Check, Inspection, Permit & Annexation Fee Provisions of the District Operations Code. Director Monahan seconded the motion. Motion carried 5 -0. Mr. Davis presented an analysis of a comprehensive user fee study in order to calculate the full cost of providing specific sewer - related services to the public. The study will serve as the basis for setting updated or new user fees for plan check, inspection, permit and annexation services. The District's user fees were last updated by Resolution 94 -556, adopted in July 1994. Mr. Davis presented the scope, methodology and results of the study and Mr. Carroll noted the study and report were provided to the Building Industry Association (BIA) for their review and comment and, to date, the District has not received any comments from the BIA nor is a representative here tonight. Mr. Davis noted the results of the study noting all existing fees are recommended to be adjusted to recover the full cost of providing the service. Additionally, the fee for construction of new facilities is recommended to be set at $10.00 a linear foot and capped at $20,000. This fee was determined after the results of an analysis that found the average plan check and inspection cost for the last five tract developments in the District was $1,360 per 100 linear foot. Mr. Davis also reported Staff currently performs services for which there is no existing fee and recommends user fees be established for small new developments, swimming pool connection, minor on -site plumbing work, large new developments and cap lateral and demolition. Mr. Davis noted using the average units performed, adoption of the recommended fees will result in an increase in annual revenue to the Liquid Waste Fund in the amount of $24,292. • COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Director Perry left the meeting at 6:30 p.m. Director Ooten moved for adoption of CMSD Resolution No. 2010 -777, Establishing Plan Check, Inspection, Permit and Annexation Fees, with a review every three years. Further discussion on the study ensued. Director Monahan seconded the motion. Motion carried 4 -0. MANAGER'S REPORTS (CONTINUED) STERICYCLE Mr. Carroll presented a summary of the program with Stericycle to pick up and dispose of used hypodermic needles at local pharmacies. Several years ago, the District and Stericycle were at odds over the agreement between both agencies to continue to provide the services and District Staff refused to sign the Stericycle standard form of agreement. Options were presented to the Board: 1. Continue status quo by paying Stericycle invoices. Instruct Steven's and White Front Pharmacies that when the contracts expire do not sign any extensions, amendments and /or new agreements with Stericycle. Direct staff to solicit bids from other vendors who are qualified to perform a Sharps program. 2. Pay Stericycle the costs for terminating the contracts with Stevens and White Front Pharmacies and direct staff to solicit bids from other vendors who are qualified to perform a Sharps program. 3. Direct Staff to coordinate a cease and desist of services between Stericycle and Stevens and White Front Pharmacies, discontinue paying Stericycle invoices and solicit bids from other vendors who are qualified to perform a Sharps Program. Stevens and White Front may decide to discontinue offering their stores at a drop -off site in which case the District would have to find other pharmacies who are willing to participate in the program. Stevens and White Front will be responsible for paying any outstanding balances. Currently, Stevens outstanding balance to Stericycle is $802.35 and White Front outstanding balance is $951.86. Director Monahan moved to select option 3, as proposed by District Staff. President Schafer seconded the motion. Director Ooten stated his belief that Staff committed to this program, was well aware of the costs associated with the program, and funds have been budgeted. Director Ooten expressed the opinion that the District has funds to pay Stericycle and believes Staff did not follow -up on the program and it is remiss of Staff not knowing that these pharmacies were signing the agreements with Stericycle. Director Ooten stated there is no risk involved in person's getting pricked. Director Ooten noted the District has a commitment 0 • 0 COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 to the community for this program; there have been discussions about expanding the program, and he is not in favor of concluding payment to Stericycle. Mr. Carroll stated he believes it is not good business practice to offer a service without an agreement and if the Board is agreeable to continue and when the agreement with Stevens and White Front expires, Staff can then negotiate their own contract. Director Ooten stated he is concerned that Staff just became aware of the situation. Director Ferryman suggested Staff go to the pharmacies and explain the program and that the District does not have signed agreements with Stericycle. Mr. Fauth stated Stericycle went behind the District's back with the pharmacies and insured the Board CMSD Staff did not know about it. Mr. Burns stated he did agree.the District should not continue to pay when the contract is between two private parties as that may be a gift of public funds issue and secondly, as Mr. Carroll reported we cannot encourage them to terminate their contract but we can say "we are not going to pay any longer - you (Stericycle) signed the contract with the pharmacies and didn't ask us about, and if you want to contact us later, we will be happy to talk about it." Mr. Carroll stated Staff is not in favor of terminating the Sharps program but basically wants to tie up some loose ends. Director Ooten made a motion for the District to continue to pay Stericycle until and unless an alternative option is available. The substitute motion is that the CMSD continue to serve the public by paying Stericycle until and unless an alternative is found. Madame President stated the substitute motion died for lack of a second. President Schafer asked for a vote on the first motion. Motion carried as follows: Ayes: Arlene Schafer, Gary Monahan, James Ferryman Noes: Robert Ooten Absent: Arthur Perry LETTER OF SUPPORT FOR ASSEMBLY BILL 2407 Mr. Carroll reported on Assembly Bill 2407. Currently, south Orange County cities are under the jurisdiction of the San Diego Regional Water Quality Control Board. The proposed legislation would realign the San Diego and Santa Ana Regional Water Quality Control Board boundaries to allow the south Orange County cities to be under the Santa Ana regional jurisdiction. Director Ferryman moved to approve the letter of support for AB 2407 and direct Staff to mail said letter to the author of the Bill and to the District's state legislators. Director Ooten seconded the motion. Motion carried 4 -0. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 LETTER OF SUPPORT FOR ASSEMBLY BILL 2182 Mr. Carroll reported on Assembly Bill 2182. The Irvine Ranch Water District (IRWD) and the North Bay Watershed Association (NBWA) are co- sponsoring a bill from Assembly member Jared Huffman (6t" District) that will allow public agencies to fund private septic to sewer conversions and lateral replacements. Staff believes this bill, if passed, could benefit the District and is recommending the Board of Directors support this bill by sending a letter of support to the bill's author and to the District's state representatives, Senator Harman and Assemblyman Van Tran. Director Ooten moved to approve the letter of support for AB 2182 and direct Staff to mail said letter to the bill's author and to the District's state legislators. Director Monahan seconded the motion. Motion carried 4 -0; RECYCLING COMMITTEE - MONDAY, APRIL 19, 2010 Director Ooten reported on the Recycling Committee meeting held April 19, 2010. President Schafer attended the meeting in place of Director Perry. One of the items discussed was a change in contractor to assist in the composting program. Mr. Patrick McNelly is no longer available to work with the CMSD. The services of Ms. Francine Kaplan will be utilized. Ms. Kaplan has a good background and will assist Mr. Fauth in developing the use of County funds. Discussion was held on the use of Styrofoam containers. Director Ooten reported discussion was held on the purchase of earth machines for distribution to CMSD residents. Mr. Fauth advised the Committee the 2008 -2009 Grant does not include earth machines for distribution to CMSD residents, only schools. The Board of Directors must decide if they wish to continue with the residential program and, if so, plan for this additional expenditure in the budget. Ms. Revak reported on three field trips scheduled for tours of the materials recovery facility at CR &R and the Frank R. Bowerman Landfill for students from Estancia High School, California Elementary and College Park Elementary. The Recycling Committee Goals will be integrated into the CMSD Strategic Plan. ENGINEER'S REPORTS PROJECT #171 IRVINE PUMPING STATION FORCE MAIN REHABILITATION Mr. Hamers presented a report on Project #171 Irvine Pumping Station Force Main Rehabilitation summary of the District' Inflow Reduction Program. Staff determined the Irvine Pumping Station force main is the number one CMSD force main candidate for rehabilitation or replacement based on its history and operating conditions as further described. r� U COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Mr. Hamers explained the 2005 Sewer Master Plan identified a force main replacement program as an important element in eliminating sanitary sewer overflows (SSOs). Force mains are the pressure sewer lines from the low -lying pumping stations to the outlet manholes located at a higher grade. The CMSD has 20 pumping stations and therefore, 20 force mains. Because force mains operate under pressure, breaks in force mains are similar to breaks in water lines where water is gushing out at high volumes. Because flows in force mains are so high, SSOs from breaks in force mains result in large spill volumes. For instance, should a five minute spill occur from a break in the Irvine pumping station force main, the spill would total 5 min x 1,500 gal /min = 7,500 gallons. This volume is far above a typical gravity sewer spill volume. Therefore, agencies should conclude force main rehabilitation is a priority. Mr. Hamers stated further, force main condition assessment is at this point in time an inexact science, meaning there is no current method to determine the structural integrity of the entire line. What is needed is a new technology consisting of a no -dig method of introducing a probe in the line from the outlet manhole all the way down the line while it measures the pipe wall thickness. Even though new technology is approaching this ability, it is believed the Irvine Pumping Station force main is ready for rehabilitation or replacement. Mr. Hamers presented a condition assessment of the existing force main, a limitations of condition assessment, rehabilitation options considered and resources investigated. Mr. Hamers noted Staff is currently arranging with lining manufacturers and pipeline contractors to assess the rehabilitation /replacement methods, practicalities and costs, after which Engineer's Estimates of the options will be prepared. , The Sewer System Committee will review this item at the May or June 2010 Committee meeting. SEWER SYSTEM COMMITTEE Director Monahan reported on the Sewer System Committee meeting held on April 13, 2010. There were no sewer spills in the last month. Several items and updates on projects were discussed. The Santa Margarita Water District Force Main spill was discussed. Asset Management was discussed. Mr. Carroll and Mr. Fauth attended a workshop on the subject and gave a brief report. There were updates on all CMSD projects. A CCTV vehicle demonstration was presented. The next meeting of the Sewer System Committee will be held on May 18, 2010 at 10:30 a.m. COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 TREASURER'S REPORTS The Treasurer's Reports were addressed earlier in the meeting ATTORNEY'S REPORTS Claim by Back Bay, Ltd. For Property at 2651 -1675 Irvine Avenue (CMSD Protect #168 — Irvine Pump Station Relocation) Mr. Burns reported he may have been overly optimistic in his earlier report on the progress on this.case. The parties are still far apart in coming to an agreement. Mr. Burns will continue to monitor the progress and report to the Board of Directors. Adoption of on Ordinance Enacting an Administrative Citation Imposing Civil Fines for Violations of District Ordinances Mr. Burns presented for the Board's consideration, a draft ordinance enacting,an administrative citation system for the District's Operations Code. This ordinance allows a code violation to be prosecuted civilly. Because violations would be civil, the offender would not be subjected to criminal sanctions. Staff would still have discretion to cite violations as criminal offenses when appropriate. Mr.. Burns recommends the Board of Directors provide input on the subject and direct Staff to bring back for approval consideration a final draft version of an ordinance that will enact an administrative citation system. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman reported at the Groundwater Replenishment meeting. Director Ferryman reported OCSD finally came to an agreement with IRWD on a Solids Agreement transferring IRWD solids to the OCSD Wastewater System and reimbursing OCSD for its costs, in a form approved by General Counsel. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) Director Ferryman stated a meeting of the Santa Ana River Flood Protection Agency was not held this month. • • COSTA MESA SANITARY DISTRICT PAGE 17 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer reported on the ISDOC Board meeting held on April 6, 2010. A legislative report was given. There was discussion on the two seats up for election as ISDOC representative to LAFCO. Discussion was held on potential programs /speakers for the July 29, 2010 quarterly meeting. There was also discussion on ISDOC's role for the CSDA Annual Conference. It was agreed ISDOC will host the 1 st Welcome Reception with others from Orange County co- hosting part of the reception. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) President Schafer reported on the LAFCO meeting held on April 14, 2010; a public hearing on the proposed LAFCO budget for Fiscal Year 2010 -2011. Proposed Latent Powers Activation for Three Arch Bay Community Services District was continued until May. LAFCO is working on 2010 Unincorporated Islands handbook and more data is needed. A County boundary update was presented. ORANGE COUNTY COUNCIL OF GOVERNMENTS President Schafer attended a meeting of OCCOG today at OCTA. Discussion was held on an OCTA and OCCOG joint meeting. Membership in OCCOG was discussed. There are 38 members out of 40 who have responded. Dues are $5,000. ISDOC is a holdout as each Board must report and vote to be a member. They are also awaiting a response from San Juan Capistrano. CHAMBER OF COMMERCE President Schafer attended the April 7, 2010 meeting of the Chamber of Commerce. Reports were given by representatives of several entities, including updates on Bills and information. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer attended meetings in Sacramento on April 10, April 16 and is flying to Sacramento on April 23, 2010. They included meetings of the Legislative Committee, an Ad Hoc Committee evaluating the General Manager, the Education Committee and Educational workshops being held in conjunction with the CSDA Annual Conference in Newport Beach. 1, CMSD RESOLUTION NO. 2010 -778 NOMINATING ARLENE SCHAFER TO REPRESENT THE CSDA FOR REGION 6, SEAT B. Director Ferryman moved to approve CMSD Resolution No. 2010 -778 Nominating Arlene Schafer to Represent the CSDA for Region 6, Seat B. Director Ooten seconded the motion. Motion carried 4 -0. • COSTA MESA SANITARY DISTRICT PAGE 18 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) The CASA Spring Conference is being held at the Newport Beach Marriott Hotel April 28 -30, 2010. President Schafer, Director Ferryman and General Manager Scott Carroll will attend on Wednesday, April 28 and Friday, April 30, 2010; Director Perry will attend on Friday, April 30, 2010; and Director Ooten will attend on Wednesday, April 28, 2010. OLD BUSINESS PRESENTATION OF PLAQUE FROM THE CMSD HONORING ED FAWCETT, COSTA MESA CHAMBER OF COMMERCE, AT MESA VERDE GOLF CLASSIC ON APRIL 19, 2010. Director Ferryman reported on the April 19, 2010 Mesa Verde Golf Classic held to raise money for Costa Mesa youth sports through Costa Mesa United. Mr. Ed Fawcett, CEO of the Chamber of Commerce was honored for his longstanding work to better our community: In recognition of Ed's outstanding, dedicated service and leadership to the City of Costa Mesa, Director Ferryman presented a plaque to honor Mr. Fawcett on behalf of the Costa Mesa Sanitary District. • NEW BUSINESS There was no new business to report. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Hamers reported the CMSD Maintenance Yard should be completed by the end of May or early June 2010. The City of Costa Mesa received federal stimulus funds to re- pave Wilson Street and that allows the CMSD to save money by not having to engage the contractor to put in the drive approach and sidewalk. However, the City work won't be completed until some time after the Yard is done. President Schafer stated an Open House at the Yard is planned for fall 2010. Director Ooten reported attending the WDR Steering Committee meeting and heard about developing new means of measuring SSOs and everybody believes it should be changed. There was an update on the Santa Margarita spill. Director Monahan provided an update on the idea of one franchise trash hauler for the City of Costa Mesa. Director Monahan also reported hearing that Poseidon was approved in the City of Huntington Beach and requested General Manager Scott Carroll to investigate and report back to the Board. n U COSTA MESA SANITARY DISTRICT PAGE 19 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 22, 2010 Director Monahan also reported hearing OCTA did approve the study on the end of the 55 freeway, in other words where the 55 meets 19th Street. They are going to study four different options on going down to about 15th Street. At this point in time, the public favorite and the engineer's favorite, is what they call "cut and cover" so they tunnel underneath downtown, and there would be a really nice downtown with through traffic going straight through. Director Monahan reported City Council did expand by one hour on the 4th of July until 9:00 p.m. instead of 8:00 p.m. the mandatory closing of the fireworks stands. The City also omitted the ban on handhelds which are the new form of sparklers, not the metal ones, they, are called "morning glories" and they are a wooden or bamboo material and they are incredibly safe sparklers. The big issue, Director Monahan reported, is the City's proposal to purchase the Orange County Fairgrounds from the state. The City Council voted unanimously on the decision during a closed- session meeting. City Manager Allan Roeder, Council members Katrina Foley and Gary Monahan delivered a proposal for buying the Fairgrounds to Sacramento. President Schafer adjourned the meeting at 7:59 p.m. Secretary President Meefinq Date Item Number 05/27/10 vl. B. 1. COST .A 9VESA SA99T.AR(Yq)1ST9UCT Memorandum To: Board of Directors ... an Independent Specia[Tgsti is Via: Scott Carroll, General Manager, From: Thomas A. Fauth, Operations Manager Date: May 27, 2010 Subject: Emergency Pump Purchase — 23d St Pump Station Summary On May 6, 2010, the. General Manager determined an emergency existed at the 23`d Street Pumping Station and authorized staff to proceed in the purchase of two new pumps without giving notice for bids and having the Board award said contract, .as governed by CMSD Operations Code, Chapter 4.05, Section 4.05.010(b) and pursuant to California Public Contract Code, Section 22050. In compliance to District and State Codes mentioned above, this report describes the reasons justifying why the action taken on May 6 was necessary to respond as an emergency., State law also requires emergency work be approved by a 4/5 vote of the Board of Directors. Staff Recommendation The Board of Directors approves and ratifies the emergency work for replacing two dilapidated pumps at the 23rd Street Pump Station. Analvsis The CMSD Maintenance Staff and Operations Manager reduced pump failures and frequencies of failure as much as reasonably possible while increasing the standardization of pump horsepower sizes and manufacturers and without the benefit of a yawl to store an inventory of replacement pumps in the event a failure occurs. As such, the CMSD Maintenance Supervisor identified. an immediate emergency purchase requirement for two pumps.at the 23rd St Pump Station. lnrrotecting our community s health and the environment 6y praviding solid waste andsewer colrection services. . www. crosdca.gov Board of Directors \, May 27, 2009 \ Page 2 of 3 \ Staff evaluated the situation and identified the following guiding facts leading to the decision on May 6: 1. Flygt, a world leading product brand for submersible pumps, is the standard manufacturer of all . pumps operating at the 18 of 20 CMSD lift stations. ITT Corporation took over Flygt in 1968. 2. ITT Water -& Wastewater USA Flygt Products (Poway, CA) (ITT) is the distributor of Flygt pumps for the Southern California Region - there are no other suppliers — this is a sole source purchase. New ITT Flygt pumps come with a five -year unconditional warranty — a warranty ITT honors even if there is an SCE overvoltage as has occurred in the past. 3. The life cycle for pumps is typically ten years. The pumps at the 23' Street Pump Station are approximately 16 years old. After evaluating the pumps during a routine maintenance, the Maintenance Supervisor believes the pumps are at the end of their life cycle and could fail any day. 4. The close proximity to the Newport Back Bay, its only 64 feet from outflow manhole covers and the downtime before SSO is only two hours could result in an environmental catastrophe if this pump station fails. 5. According to CMSD Emergency Response Plan, by -pass operations would have to be implemented if this pump station fails. Due to the time necessary to assemble and set up a hose by -pass and associated traffic control, it will be necessary to initially use pumper truck by -pass operations until the hose by- pass is set up and ready to operate. By -pass operations would also require personnel operating the by -pass 24 hours a day until the new pumps can be installed. 6. The new pumps will take approximately seven days for delivery. 7. The repair estimate for the two existing, 1994 vintage, wom out pumps is $8,597 each for a total of $17,194.00 if the armature electrical windings are intact and do not need replacing. Flygt does not offer a warranty for rebuilt pumps. By the time you read this report, the new pumps will have been installed and in operations. To ensure this does not happen again in the future for our entire pump stations, staff will be storing replacement pumps at the District Yard. in the event a pump(s) is at the end of its life cycle, staff will be able to respond quickly and efficiently to replace the pump and ensure continual high performance of the station. ® Leaal Review None i a, • i Board of Directors May 27, 2009 Page 3 of 3 Financial Review The funds are available from Project #183, System Wide Sewer Reconstruction. The purchase of two new Flygt Model NP- 3153.095 4" VOLUTE Submersible pumps equipped with a 230 Volt / 3 phase / 60 Hz 20 HP 1750 RPM motor, 462 impeller, 1 x 50 Ft. length of SUBCAB 6AWG /3- 2 -1 -GC submersible cable, FLS leakage detector, volute is prepared for Flush Valve, Associated Valves, sockets and MINI -CASII for a total of $33,115.92 (including tax) leaves a Project #183 balance of $819,480.95 for FY 09 -10. Committee Recommendation The Sewer System Committee will discuss this item on May 18, 2010. Any comments and /or suggestions from the committee will be presented to the Board at the May 27, 2010 CMSD Board Meeting. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. ® Alternative Actions None Reviewed by: Sherry Kallab Administrative Manager. 0 1 Meeting Date I Item Number L 05/27!10 1 VI. C. COST.A 9W&,XS�a'�'7A�,rDzsTUCz Memorandum To: Board of Directors ... an Independent SpeciafT4strict Via: Scott Carroll, General Manager From: Thomas A. Fauth, Operations Manager GVWx*— Date: May 27, 2010 Subject: Operations Manager's Report Summary This report summarizes major points for seven operations topics covering Sanitary Sewer Overflows, Refunds, Occupancy, Waste Diversion, CR Transfer Contract Payment, CMSD Ordinance Enforcement Officer's Report and the Costa Mesa Community Run. Staff Recommendation The Board of Directors takes the following action: • Approve Analysis Item 3. • Ratify Analysis Item 4. • Receive and file Analysis Items 1, 2, 5, 6 and. 7. Analvsis 1. Monthly SSO Report to State Water Resources Control Board: The total number of SSOs for CY 2009 remained at 10 and, there is one SSO in 2010. The last SSO occurred on May 11, 2010 when .a .residential grease blockage caused 15 gallons to spill from a District main line manhole cover. There were 10 SSOs in CY 2009 and 17 SSOs in CY 2008. Reviewed at the 5 -18- 10 Sewer System Committee. 2. Refunds: No Refunds for April 2010. Reviewed at 5 -24 -10 Recycling ® Committee Meeting. ftotecting our community s health and the environment dy providng soCid waste and sewer colrection services. www. crosdca.gov Board of Directors May 27, 2010 • Page 2 of 4 3. Occupancy Report and payment to Costa Mesa Disposal — May 2010: Trash Occupancy Count totals 21,495 for May 2010, the same as for April 2010. The rate of $9.1554 per unit results in a payment of $196,795.32 to be ratified on the June 2010 warrant list. Reviewed at 5 -24 -10 Recycling Committee Meeting. 4. Waste Diversion Report — April 2010: Of 3,483.96 Total Tonnage CR &R collected from the City of Costa Mesa, part of Newport Beach and unincorporated areas of Orange County within the District, 1,757.05 tons (50.43°1x) were diverted (recycled) and 1,726.91 tons were landfilled. You will notice that the diversion rate stayed consistent throughout the year.. Reviewed at 5 -24-10 Recycling Committee Meeting. 5. Contract Payment to CR Transfer for Recycling Services & Disposal for April 2010: Payment of $52.22/Ton for 3,483.96 Total Tonnage collected from the District results in a Total Payment of $181,932.39 for April 2010. The total tonnage of refuse collected in April 2010 represents a decrease of 141.01 tons from the 3,624.97 tons collected in March 2010. Reviewed at 5 -24 -10 Recycling Committee Meeting. • 6. Ordinance Enforcement Officer's Report: Isidro Gallardo continued enforcing proper trash container storage along with the City of Costa Mesa Code Enforcement Officers. Isidro summarized his courtesy notice distributions for first -time and second -time notices by major one -third District subdivisions. The subdivisions are South of Wilson St, Wilson St to Adams Ave. and Adams Ave. to Sunflower Ave. From January 2010 to date, the District OEO and the CCMI CEOs have issued 772 1St Courtesy Notices and 210 2nd Courtesy Notices .with 0 Courtesy Letters. (The District OEO Notices alone are 368. and 47 respectively.) Reviewed at 5 -24-10 Recycling Committee Meeting. 7. Costa Mesa Community Run & Safety EXPO: The third annual Costa Mesa. Community Run was held Saturday morning at 8 a.m. for the 5K and 9 a.m. for the. 2K, April 24, 2010. The proceeds benefit the Foundations of TeWinkle Middle School, Costa Mesa Middle School, Estancia High School and Costa Mesa High School. On February 25, 2010, the CMSD. Board approved CMSD support for and Staff participation with a manned public outreach booth on both the Friday evening before and Saturday morning during the run. CMSD Staff met weekly with the planning committee. Please note the following specifics: a. The $500 CMSD sponsorship fee was waived. b. A Total of 694 participants ran either the 2K or the 5K, including one CMSD Staff member. c. CR &R provided a static flatbed display touting the many aspects of recycled bales of plastics, aluminum cans and cardboard. A count the Board of Directors May 27, 2010 Page 3 of 4 cans contest was held awarding four $25 gift certificates to the closest guesses, similar to the Safety EXPO held 5- 16 -10. d. CR &R also provided 20 disposable trash containers and 20 disposable recycling containers for the event. e. Approximately nine hours of overtime was required for each of two Staff members to man the CMSD public outreach booth. Your Operations Manager worked the booth both days. f. The , Friday evening and Saturday morning agenda included recognizing veterans, the men and women of, the Armed Forces, and a live band. g. The US Navy Recruiting Office and San Diego Support Personnel provided brochures and static displays in support of Public Outreach. District Staff manned the District Public Outreach Booth at the Safety EXPO on 5 -16 -10 between the hours of 09:30 a.m. and 2:30 p.m. Legal Review None. ® Financial Review The cost to Costa Mesa Disposal for collecting refuse within District boundaries is $196,795.32. Funds for this expenditure and encumbrance are within the Approved FY 2009/10 Budget. The cost to CR Transfer for recycling services . is $181,932.41. Funds for this expenditure and encumbrance are within the Approved FY 2009/10 Budget. The overtime cost to work the CMSD public outreach booth at the Community Run was $823 covering a total of 21.25 hours for three Staff members at an average base rate of $25.82 /hour. The overtime cost estimate for the CMSD public outreach booth at the City of Costa Mesa Safety EXPO is $287 for two Staff members for a total of nine hours on 5- 16 -10. Committee Recommendation Analysis Items 2, 3, 4, 5, 6 and 7 are ongoing solid waste operations topics and were reviewed at the Recycling Committee Meeting on May 24, 2010. Any comments and /or recommendations from the committee will be brought forward to the Board for discussion at tonight's meeting. ® Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Board of Directors May 27, 2010 ® Page 4 of 4 Alternative Actions 1. Refer the matter back to Staff for more information. Financial Reviewed by: Sherry Kallab Administrative Manager 0 0 0 0 OPR: CMSD, Thomas A. Fauth 714- 393 -4433 CMSD Occurrences FY00 -10 Prepared 5 -12 -10 1020/2009 Date Sanitary Sewer Overflow Occurrence Re port Summa , CY2009 SSO EVENT ID Private District Est Total Spill Completely Event Line I Line # Gallons Contained ? Uncontalned Est # Private Gallons Spilled into Storm drain Uncontalned Est # Public Gallons Spilled into Storm drain 1/11/2009 Irvine PS Failure/SW - SCADAIarm Did Not Call - 2149 Anniversary Lane; 90244 100 N 100 1/16/2009 FOG Debris Blocked Main - Increased Hot t -limo: Bristol St 8 55 Freeway 90383 86 N 86 1126/2009 FOG Blocked Main Line near 2831 Bnstol St. Italian Restaurant Upsirearn , 90785 10 Y 129/2009 IMne PS Failure/SW - SCADAIann Did Not Call - 2149 Anniversary Lane; 90922 50 Y 1/302009 PRIVATE Septic Tank Failed -Moon River Massage Parlor -2138 Newport Blvd, 90919 20 Y 31312009 PRIVATE CO - Chicken Koop Restaurant - Sal. 9/8456088 - 432 Hamillon St; 92681 90 Y 4212009 FOG blocked PRIVATE Lateral - Geen Oul - FSE Stnp Mall - 570 W Wilson SI: 93618 10 Y 4/21!2009 Diaper 8 Debris blocked PRIVATE lateral - 327 West Wilson St: 93619 510 N 510 7/11/2009 Paper Products blocked PRIVATE lateral - 3190 Harbor Blvd - Chevron Station 94946 300 N 20 10202009 Grease Blocked GI at 7 -11. RoundTable. FlameBroiler - 204 E 17th St 97151 300 Y KEY: GREASE 4 2 2 ROOTS 1 1 PUMP STN 2 2 OTHER 3 1 TOTALS 1 10 6 4 Total # Gallons 1 1,4761 760 1 530 186 Percents e8 I 100.00% 1 51.49% 1 35.91% 12.60% 5/112010 Date San_ itary Sewer Overflow Occurrence Re port Summary, CY2010 SSO EVENT ID Private District Est Total Spill Completely Event Line Line # Gallons Contained ? Uncontalned Est # Private Gallons Spilled into Storm drain Uncontalned Est # Public Gallons Spilled into Storm drain 5/11/2010 FOG Debris Blocked Main Line - Full Contaned E Vactored 1616 Iowa SI 102953 15 Y 0 KEY: GREASE 1 1 ROOTS 0 PUMP STN 01 1 OTHER 1 01 1 TOTALS 1 11 0 Total # Gallons 15 15 01 0 Percents es 100.00% 100.00% 0.o0% 1 0.00°6 L �5 • COSTA MESA SAN, 7.A1�'' DISTRICT ...an Independent Special District Memorandum To: Board of Directors From: Thomas A. Fauth, Operations Manager G4V64x*— Date: May 1, 2010 Subject: REFUND REQUEST FOR BOARD APPROVAL There are no refund requests for the month of April 2010. Protecting our community's health and the environment by providing solid waste andsewer collection services. www.cwdcagov wSlkgANlrq,�� - � c Costa, Mesa Sancta I�ist-rlct ORAtE .. an Imbepenbent Special District Board of Directors Arlene Schafer Robert Ooten Gary Monahan Arthur Perry James Ferryman staff j`' Scott C. Carroll General Manager Robin B. Homers District Engineer (949) 631 -1731 Joan Revak Office Manager 16 rk of the District Alan R. Burns Legal Counsel May 1, 2010 Board of Directors Costa Mesa Sanitary District 628 W. 19'h Street Costa Mesa, CA 92627 -2716 SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There is no change in the number of units for the occupancy report for solid waste collection as of May 1, 2010; therefore, the total occupancy count for May is 21,495. Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,495 as the correct number of units. 2. The Board of Directors directs staff to prepare a warrant to Costa Mesa Marcus D. Davis Disposal for May collection based on this occupancy report so long as the Treasurer contractor fulfills the obligations of the agreement. Said payment in the amount of $196,795.32 to be ratified on the June, 2010 warrant list. Phone (949) 645 -8400 - Fax (949) 650 -2253 Address 628 W 19th Street Costa Mesa, CA 92627 -2716 • ss Printed on Recycled Paper Sincerely, dFr. ac4xof - Thomas A. Fauth Operations Manager - cc: Costa Mesa Disposal Debbie Bjornson Permit Processing Specialist Protecting our commwvty's and the environment 6N providing solid waste and sewer co0ection services. www.crosbca.gov • C7 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District (9) MonthNear: Apr -10 Recycling Report " Note: This material includes food / small particulate and inert material. County & Newport Beach TOTAL Total Tonnage 3325.48 158.48 3483.96 Recycled Tonnage 1676.53 80.52 1757.05 Landfill Tonnage 1648.95 77.96 1726.91 Recycle Tons Commodity Percentage Recycled Newspaper 7.88% 262.05 Cardboard 6.42% 213.4 Mixed Paper 5.13% 170.49 Glass 2.80% 93.1 PET 0.590/0 19.54 HDPE 0.45% 14.94 Aluminum Cans 0.33% 11.11 Non - Ferrous Metal 0.440/6 14.56 Tin/Metal 0.65% 21.45 Greenwaste 9.780/6 325.27 Organic/ Fines "* 12.67% 421.43 Wood 1.41% 46.74 Concrete/Asphalt .1.880/0 62.45 Drywall 0.00°/0 0 Totals 50.41% 1676.53 " Note: This material includes food / small particulate and inert material. County & Newport Beach TOTAL Total Tonnage 3325.48 158.48 3483.96 Recycled Tonnage 1676.53 80.52 1757.05 Landfill Tonnage 1648.95 77.96 1726.91 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: Apr -10 Recycling Report '* Note: This material includes food / small particulate and inert material. Total Tonnage 168.48 Recycled Tonnage 80.52 Landfill Tonnage 77.96 • • 0 Recycle Tons Commodity Percenta Rec cled Newspaper 10.19% 16.14 Cardboard 6.65% 10:55 Mixed Paper 7.63% 12.09 Glass 3.30% 5.22 PET 0.78% 1.23 HDPE 0.44% 0.7 Aluminum Cans 0.51% 0.8 Non - Ferrous Metal 0.27% 0.43 Tin/Metal 0.96% 1.53 Greenwaste 1.30% 2.05 Organic / Fines 11.67% 1.8.49 Wood 5.17% 8.2 Concrete/Asphalt 1.95% 3.09 Drywall 0.00% 0 Totals 1 50.81%1 8 0. 52 '* Note: This material includes food / small particulate and inert material. Total Tonnage 168.48 Recycled Tonnage 80.52 Landfill Tonnage 77.96 • • 0 City 3,002.68 2,847.42 3,419.43 3,325.48 County 179.37 178.37 205.54 158.48 `A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2010fjr 0vttn0 City 1,488.89 1,411.91 1,695.54 1,648.95 City 1,513.79 1,435.51 1,723.89 1,676.53 County 91.18 90.64 104.44 80.52 `A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2010fjr 0vttn0 City 1,488.89 1,411.91 1,695.54 1,648.95 County 88.19 87.73 101.10 77.96 `A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion 2010fjr 0vttn0 0 . 0 10 qA%A 9MM UNA 9 JMM 919%M 9MM qjMW 9A&9@ IAM City 3,412.72 - 3,171.31 3,141.61 3,054.28 2,939.44 3,103.19 3,002.68 2,847.42 3,419.43 3,325.48 County 248.54 142.31 248.80 164.61 186.06 248.77 179.37 178.37 205.54 158.48 qA%A 9MM UNA 9 JMM 919%M 9MM qjMW 9A&9@ IAM URIM � 9 City 1,720.52 1,598.79 1,583.84 1,539.80 1,481.91 1,564.47 1,513.79 1,435.51 1,723.89 1,676.53 County 126.29 72.31 126.45 83.65 94.55 126.41 91.18 90.64 104.44 80.52 Mam 9 , M&M IM&M 9 %M o�E3. WT 013- IAMM IAM URIM � 9 City 1,692.20 1,572.52 1.557.77 1,514.48 1,457.53 1,538.72 1,488.89 1,411.91 1,695.54 1,648.95 County 122.25 70.00 122.35 80.96 91.51 122.36 88.19 87.73 101.10 77.96 MON am @&M EIM @W @M@ `A composite recycling percentage for City & County based on new characterization studies completed by CRT. Waste Diversion FY- 09 /10jr 05111/10 INVUIUE �4St: FER • 09- 800156276 BILL TO: COSTA MESA SANI DIST AREA 9 628 W 19TH ST COSTA MESA CA 92627 INVOICE #: 15627 Meetin -Date Item Number 05127/10 VI. B. 4. I TO PAY BY CREDIT i CARD. PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE DATE: 5/01/10 COSTA MESA SANI P.O. BOX 1200 COSTA MESA CA DIST AREA 9 92627 09- CUSTOMER #: PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 178,562.61 178,562.61 173,656.58 173,656.58 _ Please detach here and return with your payment CHECK # CR TRANS. ER, INC. 4/01/10 RESIDENTIAL WASTE 14 152.42 52.220 7,959.37 4/02/10 RESIDENTIAL WASTE 14 138.67 52.220 7,241.35 4/05/10 RESIDENTIAL WASTE 16 174.10 52.220 9,091.50 4/06/10 RESIDENTIAL WASTE 15 145.79 52.220 7,613.15 4/07/10 RESIDENTIAL WASTE 13 131.30 52.220 6,856.49 4/08/10 RESIDENTIAL WASTE 14 146.98 52.220 7,675.30 4/09/10 RESIDENTIAL WASTE ::,..,. ,:...:.;1.3;:,.,:9,7 :::...::.:.:.:... 52. :;2.6, 995.91 12110 RESIDENTIAL WASTE 16 18� 57 52 22:0 ;..;9,429.37 13/10 RESIDENTIAL WASTE 14 16 51 52 220 ::7,650.75 4/14/10 RESIDENTIAL WASTE 13. 13:7a 52:220 7,180.77. 4/15/10 RESIDENTIAL WASTE 15 157.31 52.220 8,214.73 4/16/10 RES,I;D.ET'I'IALWP�.STE ,.......... 13 .. :,137..20 .... ..............52..22.0..,....,. 7,164.58 4/19/10 RESIDENTIAL WASTE T5. 169...12: - 52220 8,831.45 4/20/10 RESIDENTAL,WASTE, 12 131.;28.. ..52220 6,855.44 4/21/10 RES DENTIAL:WASTE 16. 157 0.0 52'.220 8,198.54 4/22/10 RESIDENTIAL WASTE 15 :.1,69:.-23 52.220 8,837.19 4/23/10 RESIDENTIAL WASTE 14.. 156.25 52.220 8,159.38 4/26/10 RESIDENTIAL WASTE 15 162.95 52.220 8,509.25 4/27/10 RESIDENTIAL WASTE 15 152.12 52.220 7,943.71 4/28/10 RESIDENTIAL WAS, TE ::.:..... :::......:.::. ::.._.:........,: 1., 3::::.,.:....:137.:- :.9952.,..220 7,205.84 4/29/10 RESIDENTIAL WAS'T'E 15 167:98 52 22`0 8,771.92 4/30/10 RESIDENTIAL WASTE 13 X39,23 X2.220 7,270.59 I TOTAL-S _L 2 5 .4 L 173, 656. 5 8 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: ( 714) 826-904S PREVIOUS AMOUNT DUE PAYMENTS _ _ CURRENT CHARGES_ TOTAL DUE INVOICE TOTAL 18,562.61 1781562.61 173,656_58 173 656.58 _173656.58 CUSTOMER #: 0 9- 9 2 INVOICE # 15627 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE Priomd on Recycicd PoP INVUIU 4 09® 8300156282 BILL TO: COSTA MESA SANI DIST —SA HGT 628 W 19TH ST COSTA MESA CA 92627 IViiUL NATnntN I 1 U: CR TRANSFEh, INC. P. O. BOX 125 STANTON, CA 90680 -0,125 TERMS: NET 10 DAYS TO PAY BY CREDIT • wi CARD, PLEASE FILL IN INFORMATION ON BACK OF REMITTANCE INVOICE #: INVOICE DATE: 15628 5/01/10 COSTA MESA SANI DIST —SA HGT P.O. BOX 1200 COSTA MESA CA 92627 09— 1 CUSTOME1 #8 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 10,733.30 10,733.30 8,275.83 8,275.83 Please detach here and return with your payment CHECK # CR TRANSFER, INC. 4/07/10 RESIDENTIAL WASTE 4 43.19 52.220 2,255.38 4/13/10 RESIDENTIAL WASTE 1 7.15 52.220 373.37 4/14/10 RESIDENTIAL WASTE 3 37.54 52.220 1,960.34 4/20/10 RESIDENTIAL WASTE 1 10.25 52.220 535.26 4/21/10 RESIDENTIAL WASTE 2 20.85 52.220 1,088.79 4/27/10 RESIDENTIAL WASTE 1 9.76 52.220 509.67 4/28/10 RESIDENTIAL WASTE :.:..:.:..:..:.,..:; 3- .::..,...., 294/28/10 .. :::: ....:..., .:,.; 5:2Q;:::::: <; 1,553 . 1 _ _ TOTALS1 15 1 158.481 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: PREVIOUS AMOUNT DUE _PAYMENTS CURRENT CHARGES TOTAL DUE 10,733.30 10,733.30 L 8,275.83 8 275.83 CUSTOMER #: 0 9— 11 8 INVOICE # 15628 P.O. BOX 1200 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE 8,275.83_ 826 -9.049 INVOICE TOT, 83 ® Primed on Ro yckd Papci COSTA MESA N SA I7ART DI,S9RIC7 ... an Independent SpecialDistrict Memorandum To: Board of Directors Staff From: Isidro Gallardo, Ordinance Enforcement Officer Date: May 27, 2010 Subject: Ordinance Enforcement Officer Monthly Report, April 2010 -May 2010 DISCUSSION: Complaint calls continue coming in to District HO at a slow but constant rate. Time is always spent addressing each call to reach compliance from residents. For example, a resident living in the Hamilton St./Wallace St area called in to request that I pay extra attention to Victoria St. (between 55 freeway and Placentia St) and surrounding streets. In addition, a resident in the nearby Mesa Verde also requested extra attention be placed to Baker St. (between Harbor St. and Mesa Verde St.) and surrounding streets (Royal Palm Dr., Jacaranda St., Andros St., Redwood St., Teakwood St., and all state streets). Operations Manager Tom Fauth and I implemented a plan to address this residents' request. It was concluded and advised that I spend extra time in the area to address the issue. Be advised that residents more often than not, become compliant after a first or second notice.A summary of the courtesy notice process for the District OEO is provided in the following chart and demonstrates the effectiveness of a "1" Notice: April 14, 2010 to May 14, 2010 1st Notice 2 nd Notice Courtesy Letter South of Wilson St. 67 21 0 Wilson St. to Adams Ave. 43 8 0 Adams Ave. to Sunflower Ave. 56 15 0 Of note, the District OEO and City CEOs increased surveillance on and near Bucknell Road, Princeton Drive and the tributary streets and found several residents not in compliance. I will continue to monitor the area in the upcoming weeks to gain compliance from offending residents. I made personal site visits to Bucknell Road and Princeton Drive on 4 -15 -10 and 4- 16-10, one month after the City CEOs issued notices. The area east of Newport Blvd requires a lot of attention following Wednesday collections. • RECOMMENDATION: The CMSD Board of Directors accepts this April 2010 -May 2010 OEO Report. Protecting our community's health by providing solid waste and sewer collection services. crosdcagov Fliday N- PM, 40 If it r 141 WW 7!v v Nt ReeYclilig (4 Illy COSTA MESA ATARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2009-2010 PROJECT: 1#183-2 Bristol Street Sewer Replacement n/o Randolph PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: the -project is part of the District's Hot Spot Abatement Program and will remove three large sags from a section of 8" sewer main on Bristol Street that serves the Camp and Lab developments Fall 2010 START DATE: ---------- __ COMPLETION DATE: Late 2010 ---- ------- STATUS REPORT: 2125/10 - Existing gas company and SCE company lines have been found extremely close to the existing sewer, which is scheduled for removal and replacement due to three large sags in the line. Meetings are being arranged with the utilities to ,discuss options for sewer construction. .. ... ..... 3125/10 - The apparent conflict with the gas and sewer lines was resolved -and the sewer replacement plans completed to 90%. The soils investigation contract and traffic engineering contract are being reviewed for signature. The project specifications are nearly complete. The plans must be submitted to the City of Costa Mesa for plan check and approval prior to oinqout tobid. 4122110 - The plans and specifications are 75% complete, and contracts for a soils engineering investigation and traffic control plans are being finalized. When this work is complete, the plans will be submitted to the City and other utilities for plan check. 5127110 - The traffic control plan was prepared and the sewer plans and traffic control plans were submitted to the City of Costa Mesa for first plan check. The soils investigation is underway. FINANCIAL STATUS throu h 4/30110: FP Account Number Bud et I Expenditures Encumbrances 1 Balance #183-2 158,017 13,617 144,401 201 Total 158,017 i 13,617 - 144,401 Hcr . 0 to • COSTA MESA S&ARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2009-2010 PROJECT: V 87 District Yard PROJECT MANAGER: ;Rob Hamers, District Engineer DESCRIPTION: *187 Construction of new District Yard at 174 W. Wilson Street, Costa Mesa —START ---DATE: -------- COMPLETION DATE: :'Early June 2010 STATUS REPORT: 2125/10 - Construction is approximately 50% complete. HSW superintendent and project managers provide detailed advance review of all items thereby insuring continuing successful progress. 3/25/10 - Construction is approximately 65% complete. Howard S. Wright superintendent and project managers provide detailed advanced review of alli items and coupled with detailed review by the project architect and CMSD staff, the construction continues to be successful. The project has already achieved LEED Gold status with Platinum accreditation still possible. 4122110 - Construction is approximately 85% complete. The roof is now on the building and the interior walls are being constructed. Staff is considering re-arranging HVAC equipment on the mezzanine level to maximize storage area. 5127110 - Construction is approximately 95% complete. The doors and windows were installed on the building so the building is now secure.. The parking lot concrete was installed. The City of Costa Mesa will be installing the street improvements as part of their Wilson Street rehabilitation project. n FINANCIAL STATUS through 4130110. Account Number Budget Expenditures Encumbrances Balance #187. 2,51 1,147,205 1,358,144 301 Total 2,505,349 .1,147,205 —11,-3-58,144 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2009-2010 A PROJECT: 1#189 Rehabilitation of Six Sewers Transferred to CMSD PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Rehabilitation of the Six Sewers Transferred to CMSD from OCSD. OCSD paid CMSD $1.3 million for the work and plans and specs are being ,prepared. . ...... ... --------- iibiAT DATE:' !February 1, 2010 - C _0­ I W 0_0 Ff I' 0 N D_ A _T _E: ------------- ---------- - ---- Mid 2011 STATUS REPORT: 4122110 - Engineering staff has discussed the sewers and deleted non-essential items from the project scope of work. Plans and specs are 5% complete. 5127/10 - Proposals were obtained for traffic engineering and soils investigation for removing the sag in the sewer in South Cost Drive easterly of Harbor Blvd. Plans ands ecs are approximately 25% complete. FINANCIAL STATUS through 4/30/10: Account Number Budget Expenditures Encumbrances Balance ih-8-9 �7�' T 6,800 188,075 i 201 6,800 i 188,075 COSTA MESA SAY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2009 -2010 PROJECT: Conversion of Sewer Atlas to GIS PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: Conversion of hand -drawn sewer atlas to electronic GIS format; preparation of sewer cleaning maps and schedule; preparation of Computerized Maintenance Management System (CMMS); and preparation of Hydraulic Modeling program. START DATE: 26- Oct -09 COMPLETION DATE: 30- Sep -11 STATUS REPORT: 2/25/10 - 100% of the GIS sewer asset data has been updated /corrected based on CMSD's lateral atlas; 40% of the data has been QA/QCd by CMSD; 100% of the wastewater drainage water sheds have been created; and 100% of the pipe segments have been updated with their appropriate cleaning frequency. Laterals are currently being created in the GIS. 3/25/10 - EEC is continuing progress on finalizing sewer main and lateral information .while developing cleaning zones with annual, bi- annual, and tri- annual cleaning frequencies noted. The CMSD GM has requested the necessary parcel data from the County Assessor through a second public records request. 4/22110 - Phase I of the project is 90% complete, plus EEC has greatly assisted the District by preparing a District wide map showing the Grade 4 and Grade 5 pipe problems to support justification for using fixture fees to perform the necessary reconstruction. 5/27/10 - Phase I consisting of converting the atlas to GIS, developing CMMS, and producing cleaning maps for the sewer system is 95% complete. The CMSD GM is working on obtaining the basic parcel data needed to complete the atlas. FINANCIAL STATUS through 4/30/10: Account Number Budget Expenditures Encumbrances Balance I � 188 194,875 _ 43,631 - 151,244 20 Total 1 43,631 1 J 151,244 L • • HOWARD S. WRIGHT CONSTRUCTORS GENERAL CONTRACTORS 1901 Nancita Circle Placentia, CA 92870 INVOICE Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, CA 92627 CMSD Corporate Yard New Bldg & Site Imp 174 W. Wilson Street Costa Mesa, CA 92627 Billing forwork performed through: April 30, 2010 Contract Amount C. O. Amount Total Contract Amount Work Completed To Date Less Retention Q 5% Less Previously Billed TOTAL AMOUNT DUE Meeting Date Item Number 05/27/10 1 VI. D. 2� Date: 4/26/2010 Invoice: 68519-008 HSWCC Job #: 68519 2,161,546.00 V/ 22,164.28 2,183,710.28 B 1,507,533.99 J 75,376.70 1,432,157.29 ✓ f 1,030,334.51 V 401,822.78 J GrfSD .A IS% 4 I..Xl /I. A1A- PAYMENT APP APPLICATION AND CERTIFICATE FOR PAYMENT PAGEONEOF PAGES TO OWNER PROJECT: APPLICATION NO.: 88519-008 Distribution to. Costa Mesa Sanitary District CMSD Corporate Yard New Bldg 8 Site Imp PERIOD TO 04/30/10 x OWNER 628 W. 19th Street 174 W. Wilson Street - PROJECT4 68519 O ARCHITECT Costa Mesa, CA 92627 Costa Mesa, CA 92627 x CONTRACTOR FROM CONTRACTOR: VIA DISTRICT ENGINEER CONTRACT DATE: 08/27/09 Howard S. Wright Constructors Robin Harriers 7 5,376.70 1901 Nanclta Circle Costa Mesa Sanitary District Placentia, CA 92870 629 W. 19th Street (Line 4 lose Line 5 Total) Costa Mesa, CA 92626 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies Thal to the best of the Contrecloes larowleclim information and belief Application is made for payment, as shown below, in connection with tl a Contract, the `Now covered by this Application for Payment has been completed in accordance with the Contract Continuation sheet, AIA Document G703, Is attached. x01,822.78 Documents, that sit arnourris have been paid by the Contractor for Work for vrtdrh previous Certificates for Payment were issued and payments received from the Owner, and that cumenl payments shown herein 1. ORIGINAL CONTRACT SUM 2,161.546.00 is now due. 7 Net change by Change Orders 22,164.28 3. CONTRACT SUM TO DATE {Line t -�- 2) 2,183,710.28 4. TOTAL COMPLETED & STORED TO DATE 1,507,533.99 V (Column G on G703) S. RETAINAGE ;/ $22,164.28 a. 5 %, except Design Q 0% 75,376.70 Total approved this month $0.00 (Columns D + E on G703) TOTALS $0.00 K % to Stored Materiel $ NET CHANGES by Change Order $0.00 (Column E on G703) Total Retelrage (Elea 59 . 6b or Total In column I of G703) 7 5,376.70 / 6. TOTAL EARNED LESS RETAINAGE 1,432,157.29 ✓ (Line 4 lose Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Lira a from prior ConMkats) 8. CURRENT PAYMENT DUE x01,822.78 ✓/ 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Lino 3 two Line 6) 7 51, 553 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Total change approved In previous months by Owner $22,164.28 $0,00 Total approved this month $0.00 $0.00 TOTALS $0.00 $0.00 NET CHANGES by Change Order $0.00 CONTRACTOR, By: / �f-- Darrin Dalton. Pr e I Manager State ol: Callydr County ol'. Orange o Ibis Subscribed and sworn to before / me lute l b4.�,. day of J Date: ± Z010 rzimm— - - LISA A. HtN2E►QGA CoMf1118 11 fE 1878708 Nish 0-am 60umy a Mm- Et ins FeD 27 2014 In accordance with Contract Documents, based on on -stte obsetvettons and the date comprising Irtb application, the Architect certifies to the Owner that to the best or the ArchllesPs knowledge, information and belief the Work has progressed ea indicated, the quality of the Work is In accordance with the Cdntrad Documents, and the Contractor is entitled to payment for the AMOUNT CERTIFIED. AMOUNT CERTIFIED $ (Attach emianation if amount coliffed differs from fhe amount applied for. Initial ale figures on this Application and on the Conlinuopon Sheef that are changed foconform to the amount cerafted.) ARCHITECT. By: Date: This Certificals is not negotioble. The AMOUNT CERTIFIED is payable only to the Contractornamed herein. Issuance, payment and acceptance of psyrrara are without prejudice to any rights of the Owner or Contractor unoer this Contract, Page 3 1-11 *-- '01 CONTINUATION SHEET APPLICATION NO: 68519 -008 CMSD Corporate Yard New Building & Site Improvements APPLICATION DATE: 4!26/2010 SCHEDULE OF VALUES PERK T0: 413WN% ARCHITECTS PROJECT Na. A B C D E F G H I J K L ITEM NO, DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORK COMPLETED FROM PREVIOUS APPLICATION THIS PERIOD MATERIALS PRESENTLY STORED (NOT IN F or G TOTAL COMPLETED AND STORED TO DATE (G-H) PERCENT C0MPLEM (J!F) BALANCE TO FINISH E -1I RETAINAGE (5% of 1) 1 Automatic Sliding Gates 18,287 18,287.00 0.00 0.00 0 0.00 0.DO% 18,287.00 0.00 2 Earthwork 30 772 30,772.00 17 901.00 12,871.00 0 30 772.00 100.00% 0.00 1538.80 3 Erosion & Sediment Control 5,913 913.00 0.00 5,913.00 0 5913.00 700,00% 0.00 295.65 4 U Utilities 70t893 70,893.00 69,893.00 0.00 0 89 893.00 98.59% 1,000.00 3,494.65 6 Pavement Markings 2,200 2 200.00 0.00 0100 0 0.00 0.00% 200.00 0.00 6 Site Concrete 58,927 58 927.00 0.00 53 034.50. 0 53,034.50 90.00% 5,892.50 2.651.73 7 Landscape Irrigation 18,610 18,610.00 0 -00 0.00 0 0.00 0.00% 18,610.00 0.00 8 Concrete & Reber 92,344 92,344.00 V, 92,344.00 0.00 0 92,344.00 100.00% 0.00 4,61720 9 Bbdt Masonry 183,535 183 535.00 /.183.6 . 0.00 0 11, 183,535.00 100.00% 0.00 9176.75 10 structural Steel 56,103 55.103.00 42 077.25 8,95O.00 0 51 027.25 90.95% 5,075.75 2.551.36 Metals 17,900 17,900.00 1, 253.00 0.00 0 1 253.00 TWA 16 847.00 62.65 h Ce ent 118 800 118.80000 118.800.00 0.00 0 118 800.00 100.00% 0.00 5 940.00 Finish 12 100 12,100.00 0.00 0.00 0 0.00 0.00% 12.100.00 0.00 P12Ornamental Bul di Insulation 23,450 23.450.00 0.00 0.00 0 0,00 0.00% 23 450.00 0.00 Sheet Metal / Skim 129,410 129,41000 4 913.00 40.330.00 O 45 2 .00 34.96% 84 167.00 282.15 Membrane Roofi S stem 46 731 46,731.00 42,057,90 8.00 0 42 057.90 90.00% 4 673.10 102.90 Cauud & Sestants 2,901 2,901.00 i 305.45 O.DO 0 1,305.45 45.00% 1,595.55 65.27 18 Doors & Framas 15,290 15,290.00 0100 O.DO 0 0.00 0.00% 15,290,D0 O.DO 19 C*H Doors 8,390 8,390.00 0.00 8,390.00 0 8,390!00 100.00% 0.00 419.50 20 Skyliaft 18,000 18 OD0.00 0.00 8.0m.00 0 18,000.0'.0 100.00% 0.00 900.00 21 Aluminum Entrances and Curtainwall 90,500 90,500.00 23 660.00 532.00 0 56 192. 62,09% 34.306.00 2 809.60 22 Metal Studs and drywall 79,500 79,500.00 39 750.00 23,050.00 0 82 800.00 78.99% 16,700.00 3140.00 23 Acoustical Callings 9,850 9 850.00 0.00 0.00 0 0.00 0.00% 91850.00 0.00 24 gs eni nooring7rite 27,569 27,569.00 0.00 0.00 0 0.00 0.00% 27,569.00 0.00 26 Painting 15 300 15 300.00 0.00 0.00 0 0.00 0,00% 15 300.00 0.00 27 Solage 13.000 13,000.00 1 0.00 0.00 0 0.00 0.00% 13,000.00 0.00 281 Metal Lockers 3,000 3.000.00 0.00 0.00 0 0.00 0.00% 3.000.00 0.00 291 Foldna Partitions 9,000 9,000.00 0.00 0.00 0 0.00 0.00% 9 000.00 0.00 301 Fire Extimwishers 300 300.00 0.00 0.00 0 i 0.00 0.000h 300.00 0.00 31 Tollet Accessories 2,236 2.238.00 0.00 0.00 01 0.00 0.00% 2,236.00 0.00 321 Residential Appliances 3,17 3 175.DO 0.00 0.00 0 0.00 0.00% 3175.00 0.00 33 Fire Protection 17,763 17,763.00 f 0.00 t t 937.00 0 11937.00 67.20% 5,826.00 596.85 34 Plunlbi 81,9 81,995.00 45, 097.25 16,972.00 62,089.25 75.70% 18925.75 3103.46 35 Fuel Tank 54,M61 54 306.00 f 0.00 f 0.00 0 1 0.00 O.00% 54,306.00 0.00 36 HVAC 120,1741 120 174.00 55 280.04 2,389.36 0 97 869.40 81.27% 22,504.60 4,8n47 37 Electrical 249 24 t 249,241.00 07 173.63 9 756.50 186,930.13 75.0096 82 310.87 9 346.51 38 Photovoltaic Panels 83.0281 83,028.00 7,681.00 10,000.00 0 17 581.00 21.30% 65 347.00 884105 OCO#1 COP#1: MaswVL blocklrebar submittal delays 8,128.04 8,128.04 8,128.04 0.00 0 8128.04 100.0095 0.00 406.40 COP#2: Increase foot! - retain wall 7,562.60 7.562.60 7,582.80 6.00 0 7,562.60 100.00% 0.00 378.13 COP#3: Undocumented i in street 2,503,73, 2,503.73 2,503.73 D.00 0 2,503.73 100.00% D.00 125.19 COP#4: Demo uMorseen clank 1,448.85 1,448.85 1,448.85 0.00 0 1448:85 100.00% 0.00 C0P#5: Changes In Edlsonitwe nelcable 21723.15 2,723.15 2,723.15 0.00 0 2.7 23.15 100.00% 0.00 CO :Value sneer rain switch 2592.38 2.592.38 2 592.38 0.00 0 .2592.38 100.00% 0.00 al36.16 COP#7: Added ex sion oint on interior slab 2390.20 2,39029 2,300,29 0.00 O 2,390.29 100.00% 0.00 aBS1a•OOa APR10.�hx PAGE # I OF 8 A B C 0 E F G H I J K L ITEM NO. DESCRIPTION SCHEDULED VALUE CHANGE ORDERS TO DATE REVISED VALUE WORKCOMPLETED FROM PREVIOUS APPLICATION THIS PERIOD MATERIALS PRESENTLY STORED (NOTIN Fab ) TOTAL COMPLETED ANDSTORED TO DATE (G+H) PERCENT COMPLETE (JIF) BALANCE TO FINISH (E -l) RETAINAGE (5 %oi1) Subtotal 1,790493 22164.28 1,812,657.28 674,885.80 V 364,125.36 0 1 9011.16 66.35% 573646.12 61950.56 38 General Requirements 52,883 52,883.00 31 729.80 4,415.73 0 36 145.53 68.35% 16.737.47 1,807.28 40 General Conditions 218,679 218,679.00 105 556.35 43,910.74 0 149 467,10 68.35% 69,211.90 71473.36 41 Sub Bonds 7,912 7,912.00 7,912.00 0.00 0 7 91200 100.00% 0.00 395.60 42 Builders Risk 1,200 1,200.00 1,200.00 0.00 0 1,200.00 100.00% 0.00 60.00 43 General Liability Insurance 23,818 23 818.00 23 818.00 0.00 0 818.00 100.00% 0.00 1,190.90 44 yerhead and Profit 52,388 52 388.00 25,287.69 0,519.51 0 35 607.20 68.35% 16 580.80 1,790.36 45 Performance and Payment Bond 14,173 11 173.00 t4, 173.00 0.00 0 14 173.00 100.00% 0,00 708.65 TOTAL CONTRACT SUM 1 2,161,548 22 164.28 2,183,710.26 1,084,562.84 422.971.34 0 507 533.99 1 69.:0 676 176.30 75 376.70 1,507,533.99 676,176.30 75,378.70 Contract extension of 6 Workdays (8 calendars) for COP 01 Contract extension of 8 workdays (10 calendars) for rain delays Ihrough December 2009 Rain related delays' 10/13/09 - 101161D9 12,07!09 • 12/08/09 1211112009 121307 2009 The Contract Time wAl be increased by 14 v ;ark days Date ofSubstantlal Completion Ihru OCO#1 May 28, 2010 885104108 APR10,xru . PAGEN20F8 r r 0 ® CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT Upon receipt by the undersigned of a check from Costa Mesa Sanitary District in the sum t 401,822.78 payable to Howard S. Wright Constructors, and when the check has been properly endorsed and has been paid by the bank upon which it is drawn, this document shall become effective to release any mechanic's lien, stop notice, or bond right the undersigned has on the job of: CMSD Corporate Yard New Bldg & Site Imp located at 174 W. Wilson Street Costa Mesa, CA 92627 to the following extent. This release covers a progress payment for labor, services, equipment or material furnished toCosta Mesa Sanitary District through April 30, 2010 only and does not cover any retentions retained before or after the release date; • extras furnished before the release date.for which payment has not been received; extras or items furnished after the release date. Rights based upon work performed or items furnished under a written change order which has been fully executed by the parties prior to the release date are covered by this release unless specifically reserved. by the claimant in this release. This release of any mechanic's lien, stop notice, or bond right shall not otherwise affect the contract rights, including rights between parties to the contract based upon a rescission, abandonment, or breach of contract, or the right of the undersigned to recover compensation for furnished labor, services, equipment or material covered by this release if that furnished labor, services, equipment or material'was not compensated by the progress payment. Before any recipient of this document release on it, said party should verify evidence of payment to the undersigned. Date: 1A Howard S. Wright Constructors By: 7(1 -1-1,c Title: �! ' • HOWARD S. WRIGHT CONSTRUCTORS JOB BILLING SUMMARY JOB # 68519 ITEM Lump Sum JOB TO DATE IWO ENG'R, ACCT ETC. FEE OVER G. MAX RETENTION memo VACATION PENSION G/L INSURANCE SERVICE TAX EXCISE TAX SALES TAX TOTAL 66519 NOTES: PLEASE COMPLETE DUE DATE Date: 04/26/10 MONTH: 04/30/10 PREVIOS WCf TOTAL TO DATE CURRENT PREVIOUS CUMULATIVE BILLING TOTAL TOTAL 422,971.34 1,084,562.64 1,507,533.99 21,14&57 ._ . ;;873 ;? 75,376.70 0.00 0 0.00 401,822.77 1,030,335 1,432.157.29 LOCATION: IRVINE. CA Project Desc Account # lnput By CMSD Corpora te Yard New Buildi ig & Site 1m rover Invoice # GROSS Invoice Date 422,971 04/26/10 G/L Date Retention Net Due 21,149 401,823 Due.Date.:.. Document. #.: :Appr.By. :.:. 05/26/10 Cost Cntr Acci # Cost Code Amount 1390 422,971 ?22,971 i Meeting Date_ Item Number 05✓27/10 1 VI. E. 1. CO,5TA'MESsl SqNI rA�� DISTRICT Memorandum To: Board of Directors ...an Independent Specia[District Via: Scott Carroll, General Manager From: Sherry Kallab, Administration Manager Date: May 27, 2010 Subject: Financial Reports as of April 30, 2010 Summary Staff is providing the Board with the Financial Reports as of April 30, 2010. • Staff Recommendation 1. Staff recommends the Board receive and file the Financial Reports as of April 30, 2010. 2. Ratify payments for the month of April 2010 in the. amount of $1,110,309.61 3: Ratify Director's compensation and expense reimbursements for the month of April 2010 in the amount of $6,371.97. Analysis The financial highlights for the month of April 2010 are as follows: Revenues During the month of April the 6th tax apportionment was received, bringing the total received to 95.5% or $4,910,005 of the annual charge in the solid waste fund and 98.8% or $4,934,725 of the annual charge in the liquid waste fund. During the prior fiscal year, 2008 -09, the percentages for the annual charge received through April 2009 were 94.3% for the solid waste fund and 96.4% for the liquid waste fund. The total amount of general property taxes received to date is $189,705. The District received payment from Orange County Development Agency (OCDA) for Reimbusement Request No. 1 in the amount of $99,009.39. The reimbursement covers the costs associated with the design phase of Project #129 — Bristol Street Sewer. Protecting our community's health by providing soCd waste and sewer collection services crosdcagov Board of Directors May 27, 2010 Page 2 of 4 • Expenditures As of April 30, 2010 the solid waste fund had expenditures of $3,845,173 leaving 26.61 %, or $1,394,393 of the $5,239,566 budget available. As of April 30, 2010 the liquid waste fund operations and maintenance expenditures were $1,861,802 leaving 48.54 %, or $1,755,845 of the $3,617,647 budget available. The transfer out in the amount of $718,618 from the Liquid Waste Fund to the Facilities Revolving Fund remains outstanding. During the month of March grants in the amount of $19,210 were awarded to Sewer Lateral Assistance Program recepients, for a total year to date amount of $131,009. Payment was made to EEC in the amount of $11,084 for FOG services provided during the month of February 2010, for a total year to date amount of $66,064. Payments totaling $18,284 were made to Jimni Systems, Inc for providing routine maintenance to various pump stations. n U • • t • 0 Board of Directors May 27, 2010 Paqe 3 of 4 President Schafer ISDOC $221 $5.00 IOCCOG WACO General Meeting $221 $5.00 Meeting $221 $6.25 CSDA Legislative Meeting $221 CASA Conference $221 $6.00 CASA Conference $221 $6.00 Vice President CMSD Strategic Planning $221 Ooten CMSD Sewer System $221 CMSD Recycling Meeting $221 CMSD Board Meeting $221 CASA Conference $221 $45.31 ISDOC $221 $3.50 Director Monahan CMSD Strategic Planning $221 CMSD Sewer System $221 CMSD Liaison Committee $221 CMSD Board Meeting $221 Director Ferryman CMSD Strategic Planning $221 CMSD Board Meeting $221 Plaque Present. E. Fawcet $221 $5.00 ISDOC $221 $4.50 CASA Conference $221 $81.41 CASA Conference $221 $16.00 Director Perry WACO General Meeting $221 CMSD Strategic Planning $221 CMSD Sewer System $221 CMSD Liaison Committee $221 CMSD Board Meeting $221 CASA Conference $221 Le-gall-Review None. Financial Review With two months left in the fiscal year, the District has a remaining cash balance in the following funds Solid Waster . $ 5,520,048 Liquid Waste: $ 9,672,817 Sewer Construction: $ 100,000 Facilities Revolving: $ 969,428 Board of Directors May 27, 2010 Page 4of4 Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Refer the matter back to staff Attachments .1. Director' compensation and expense reimbursement forms 2. Warrant Resolution No. CMSD 2010 -11 • • Meeting Date Item Number 05/27110 J VI. E. 2. COST .A 9KESA SAA9ZART cvrsTWtcr Memorandum .....an Independent Speciafoistrict To: Board of Directors Via: Scott Carroll, General Manager From: Marc Davis, Treasurer/Director of Finance Date: May 27, 2010 Subject: Investment Report for the Month of April 2010 Summary Attached is the Investment Report for the month of April 2010. As required by the District's Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of April 2010. Analysis This report lists the types of securities held in the District's portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of April 30, 2010. The District's investments are in compliance with the Statement of Investment Policy .adopted by the Board at the July 23, 2009 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The market value of LAW was provided by the State Treasurer's. Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount; which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. Board of Directors May 27, 2010 Page 2 of 2 The weighted average stated rate of return (current yield) for the District's investment portfolio as of April 30, 2010, was 1.582 %. The yield to maturity of the portfolio was 1.588 %. The District's weighted average interest rate was 99 basis points (0.994 %) above the daily effective yield of LAIF, which was 0.5887% as of April 30, 2010. The weighted average number of days to maturity for the District's total portfolio was 590 days (1.62 years). The average duration of the underlying securities in LAIF as of April 30, 2010, which is the most current information available, was 190 days. The District's investment portfolio is in compliance with its liquidity. limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year.. The percentage of the portfolio maturing in less than one year as of April 30, 2010 was 49.07 %. As of April 30, 2010, the District has adequate operating reserves necessary to meet its obligations for the next six months. Legal Review • Legal review is not required. Financial Review The portfolio was budgeted to earn an average of 2.00% for the year ending June 30, 2010. The earnings on the portfolio fell below 2.00% in October 2009. As discussed with the Board in December 2009, total investment earnings are projected to fall short of the budget by approximately $8,000. Committee Recommendation The Investment Oversight Committee will review this report at their meeting of May 27, 2010. Public Notice Process Copies of this report are on file with the entire agenda packet at District headquarters. Alternative Actions 1 . Refer the matter back to staff • COSTA MESA SANITARY DISTRICT Treasurer's Report of Pooled Cash and Investments as of April 30, 2010 Active Accounts Bank Balance Bank of America $ 3,696,005.42 Reconciling Items - Total Active Accounts 3,696,005.42 Investments Market Value Local Agency Investment Fund $ 6,172,699.23 Money Market/Sweep Account 98,853.57 Federal Agency Securities 6,510,516.25 Total Investments 12,782,069.05 Total Pooled Cash & Investments $ 16,478,074.47 Deposits In Tra[lafts Outstanding Checks 202, 766.04 202,766.04 Market Adiustment Increase Decrease 13,016.25 13,016.25 $ 215,782.29 ® Costa Mesa `Sanitary District Pooled Cash and Investments by Fund as of April 30, 2010 0 CMSD Solid Waste Activities CMSD Liquid Waste Activities Total Pooled Cash & Investments May 17, 2010 Marcus D. Davis Date Treasurer /Director of Finance 3 Book Balance $ 3,493,239.38 3,493,239.38 Cost $ 6,172,699.23 98,853.57 6.497.500.00 12,769,052.80 $ 16,2621292.18 $ 5,520,047.83 10,742,244.35 $ 16,262,292.18 • COSTA MESA SANITARY DISTRICT Investment Activity Summary as of April 30, 2010 Total investments outstanding as of March 31, 2010 Additions: Gain on Sale of Investment: Investment Purchases: Deductions: Investment Maturity /Sale Proceeds: Loss on Sale of Investment: Investments Called: Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of April 30, 2010 4 $ 13,859,987.20 13,508.70 (1,104,443.10) $ 12,769,052.80. COSTA MESA SANITARY DISTRICT Investment and Investment Earnings as of April 30, 2010 "Represents the LAW daily rate at.4/30/1 0 5 $ 12,769,052.80 $ 35,636.80 • Comments Interest CUSIP Purchase Maturity Coupon Investment (Earned at Number Investment Die Date Rate QSM K3Q110 n/a Local Agency Investment Fund n/a n/a 0.588% $ 6,172,699.23 n/a n/a Bank of New York -Sweep Acct n/a n/a 0.010% 98,853.57 n/a 3133XRGZ7 Federal Home Loan Bank 06/24/08 06/24/11 3.550% 1,000,000.00 12,523.61 3133XUY56 Federal Home Loan Bank 10/09/09 10/09/13 2.7000/a 1,000,000.00 1,650.00 3133XWBA6 Federal Home Loan Bank 12122109 06/22/12 1.500 % 999,500.00 5,375.00 3133XWCG2 Federal Home Loan Bank 12/24/09 12/24/13 2.550% 500,000.00 4,497.92 3128X9ZR4 Federal Home Loan Mortgage 02/25/10 02/25/15 3.000% 9999000.00 5,500.00 3133XX2W6 Federal Home Loan Bank 02/26/10 11/26/13 2.300% 999,000.00 4,152.77 3136FMGJ7 Federal National Mortgage Assn 03/30/10 12/30/13 2.250% 1,000,000.00 1,937.50 "Represents the LAW daily rate at.4/30/1 0 5 $ 12,769,052.80 $ 35,636.80 • Comments • Description U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FLB FHLB FHLMC FNMA FFCB Other COSTA MESA SANITARY DISTRICT Summary of Policy Limitations as of April 30, 2010 Banker's Acceptances ® Certificates of Deposit Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes LAIF (Local Agency Investment Fund) Shares of Benefical Interest Money Market/Mutual Funds (Sweep Acct) Total Current % of Market Value 04/30/10 0.00% 0.00% 0.00% 0.00% 35.26% 7.84% 7.84% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 48.29% 0.00% 0.77% 100.00% Maximum % UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED UNLIMITED 25%(1) 25% 25%(1) 25%(1) 20%(1) 40,000,000.00 20% 10% per fund (2) % of portfolio maturing under one year 49.12% no less than 20% % of portfolio maturing over one year 50.88% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. `These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE "Represents the LAIF daily rate at 4/30/10 7 C POOL SWEEP FHLB FHLB FHLB FHLB FHLB FHLMC FNMA COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type as of April 30, 2010 Purchase Maturity Coupon Investment % of Market % of Description Broker/Des ler 20 20 —Pdk S9111 Portfolio Vblue Portfoflo State Treasurer's Pool LAIF n/a Continuous 0.588% $ 6,172,69923 $ 6,172,699.23 6,172,699.23 48.34% 6,172,699.23 48.29% Money Market Mutual Fund Bank of New York n/a Continuous 0.010% 98,853.57 98,853.57 98,853.57 0.77% 98,853.57 0.77% Federal Home Loan Bank Morgan Stanley 06/24108 06/24/11 3.550% 1,000,000.00 1;004,375.00 Federal Home Loan Bank Union Banc 10/09/09 10/09/13 2.700% 1,000,000.00 1,000,000.00 Federal Home Loan Bank Union Banc 12122/09 06122/12 1.500% 999,500.00 1,000,000.00 Federal Home Loan Bank Union Banc 12124/09 12/24/13 2.550% 500,000.00 501,093.75 Federal Home Loan Bank Union Banc 02/26/10 11/26/13 2300% 999,000.00 1,001,562.50 4,498,500.00 35.23% 4,507,031.25 35.26% Federal Home Loan Mortgage Union Banc 02/25/10 02125115 3.000% 999,000.00 - 1,001,610.00 999,000.00 7.82% 1,001,610.00 7.84% Federal National Mortgage Assn E.J. De La Rosa 03/30/10 12/30/13 2.250% 1,000,000.00 1,001,875.00 1,000,000.00 7.83% 1,001,875.00 7.84% Total Imrestments $ 12,769,052.80 100.00% $12,782,069.05 100.00% "Represents the LAIF daily rate at 4/30/10 7 C POOL SWEEP FHLB FHLB FHLB FHLB FHLB FHLMC FNMA 0. Broker/Dealer Local Agency Investment Fund Bank of New York Morgan Stanley Union Banc Union Banc Union Banc Union Banc Union Banc E.J. De La Rosa Total Investment Portfolio Total Portfolio Weighted Avg Interest Rate Weighted Avg Yield to Maturity Weighted Avg Days to Maturity COSTA MESA SANITARY DISTRICT Investment Portfolio as of April 30, 2010 Investment Purchase Maturity Days to Coupon Yield to Investment TTe_ Date Date Maturl Rate Maturi Cost Pool 1 0.588% '* 0.588% $ 6,172,699.23 Sweep 1 0.010% 0.010% 98,853.57 FHLB 06/24/08 06/24/11 420 3.550% 3.550% 1,000,000.00 FHLB 10109/09 10/09/13 1,258 2.700% 2.700% 1,000,000.00 FHLB 12/22/09 06/22/12 784 1.500% 1.520% 999,500.00 FHLB 12/24/09 12/24/13 1,334 2.550% 2.560% 500,000.00 FHLMC 02/25/10 02/25/15 1,762 3.000% 3.022% 999,000.00 FHLB 02/26/10 11/26/13 1,306 2.300% 2.328% 999,000.00 FNMA 03/30/10 12/30/13 1,340 2.250% 2.250% 1,000,000.00 $ 12,769,052.80 "Represents the LAIF daily rate at 4/30/10 1.582% 1.588% 590 Days 1.62 Years V Purchase Maturity Intuition Date Date Broker/Dealer n/a Continuous LAIF n/a Continuous Bank of New York 06/24/08 06/24/11 Morgan Stanley 10/09/09 10/09/13 Union Banc 12/22/09 06/22/12 Union Banc 12/24/09 06/24/13 Union Banc 02/25/10 02/25/15 Union Banc 02/26/10 11/26/13 Union Banc 03/30/10 12/30/13 E.J. De La Rosa Total Investments $12,771,552.80 "Represents the LAIF daily rate at 4/30/10 COSTA MESA SANITARY DISTRICT For all Maturities with Market Values as of April 30, 2010 Investment Coupon TWO, Par Rate POOL $ 6,172,699.23 0.588% SWEEP 98,853.57 0.010% FHLB 1,000,000.00 3.550% FHLB 1,000,000.00 2.700% FHLB 1,000,000.00 1.500% FHLB 500,000.00 2.550% FHLMC 1,000,000.00 3.000% FHLB 1,000,000.00 2.300% FNMA 1,000,000.00 2.250% $12,771,552.80 E Investment Cost 6,172,699.23 98,853.57 1, 000, 000.00 1,000,000.00 999,500.00 500,000.00 999,000.00 999,000.00 1,000,000.00 12,769,052.80 Market Value 6,172,699.23 98,853.57 1,004,375.00 1,000,000.00 11000,000.00 501,093.75 1,001,610.00 1,001,562.50 1,001,875.00 12,782,069.05 Accrued Interest 12,523.61 1,650.00 5,375.00 4,497.92 5,500.00 -4,152.77 1.937.50 35,636.80 Net Gain/(Loss) If Sold 4,375.00 500.00 1,093.75 2,610.00 2,562.50 1.875.00 13,016.25 $ 6,500,000.00 6,497,500.00 10 COSTA MESA SANITARY DISTRICT Call Schedule as of April 30, 2010 Type of Purchase Maturity Coupon Investment Investment Date Date Rae Par Value Cost Call Features FHLB 06/24/08 06/24/11 3.550% 1,000,000.00 1,000,000.00 Callable 6/24/10w/5 days notice. FHLB 10/09/09 10/09/13 2.7000/a 1,000,000.00 1,000,000.00 Callable 4/9/10 and anytime after w/5 days notice. FHLB 12/22/09 06/22/12 1.500% 1,000,000.00 999,500.00 Callable 3/22/10 and anytime after w/5 days notice. FHLB 12/24/09 12124/13 27550% 500,000.00 500,000.00 Callable 6/24/10 and anytime after w/5 days notice. FHLMC 02125/10 02/25/15 3.000% 1,000,000.00 999,000.00 Callable 5/25/10w/5 days notice, thenafter- 2,5,8,11 FHLB 02/26/10 11/26/13 2.300% 1,000,000.00 999,000.00 Callable 5/26/10 w/5 days notice, thenafter 5,11 FNMA 03/30/10 12/30%13 2.250% 1,000,000.00 1,000,000.00 Callable 12/30/10 w /10 days notice $ 6,500,000.00 6,497,500.00 10 11 COSTA-MESA SANITARY DISTRICT - MATURITIES DISTRI BUTION as of April 30, 2010 70%-, --------------------------------- so%--------------------------- - - - - -- Cost In Thousands 50%. 12% 1 - 180 Da $ 6,272 40%-, , -- ---------------------- - - - - -- 181 -365 Days 27.40% 3096 - -------------- - - - - -- - -- 1 - 2Years 1,000 - ------------- - - - - -- - - - - -- 2 -3 Years 999 7.83% 7.82% 7.62% -- ------------- - - - - -- - - - - -- 3- 4Years 3,499 0.00% 4-- 5 Years 2,000 .� 1-180 181 - 1 - 2 2-3 3 - 4 4-5 TOTAL $ 13,770 Days 365 Years Years Years Years Days 11 • • Costa Mesa Sanitary District Yield Curve Data as of April 30, 2010 3.00% 2.50% - 2.00% 1.50% 1.00°6 0-%% 0.00% T 12 —3 month T -Bill –'6 month T -Bill 2 year T -Note 3 year T -Note —5 year T -Note CMSD- monthly LAIF- monthly OC Pool- monthly Meeting Date Item Number 05MI10 VI. E 3. COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2010 -11 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $1,110,309.61 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this. Resolution and shall retain a certified copy thereof in her.own records. PASSED AND ADOPTED this 27th day of May 2010. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2010 -11 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 27th day of May 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 27th day of May 2010. Clerk of the Costa Mesa Sanitary District Accounts Payable Checks for Approval User: tgonzalez Printed: 08/11/2011 - 8:57 AM COSTA WESil SHIT -ARMY (DISTRICT --- asp Independent Special District Check Number Check Date Fund Name Account Name Vendor Name Amount 0 04/07/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 5,178.13 0 04/07/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 51.89 0 04/07/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 51.89 0 04/07/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 570.40 0 04/07/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 451.59 0 04/07/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 118.81 Check Total: 6,422.71 0 04/07/2010 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept 1,835.30 Check Total: 1,835.30 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 133.94 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 36.26 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 241.17 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 65.30 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,913.33 , 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,445.37 0 04/07/2010 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 11.16 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 517.99 0 04/07/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 932.75 Check Total: 7,297.27 0 04/07/2010 Liquid Waste Fund PERS Medical Cal PERS 5,817.17 0 04/07/2010 Solid Waste Fund Benefits Admin Costs Cal PERS 2.50 0 04/07/2010 Liquid Waste Fund Benefits Admin Costs Cal PERS 22.51 Check Total: 5,842.18 0 04/15/2010 Solid Waste Fund Investment Earnings Bank of America 376.54 AP - Checks for Approval ( 08/11/2011 - 8:57 AM) Page 1 Check Aer Check Date Fund Name Account Name Vendor Name Check Total: 0 04/21/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 0 04/21/2010 Liquid Waste. Fund FICA - Employee Internal Revenue Service 0 04/21/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 0 04/21/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 0 04/21/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 0 04/21/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service Check Total: 0 04/21/2010 Liquid Waste Fund State Withholding Taxes State of Cal Emp Dev Dept Check Total: 0 04/21/2010 Liquid Waste Fund U PERS Retirement Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 0 04/21%2010 Liquid Waste Fund PERS Retirement Cal Pers Employee, Ret System 0 04/21/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 0 04/21/2010 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System Check Total: 0 04/23/2010 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 0 04/23/2010 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc Check Total: 0 04/28/2010 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 0 04/28/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 0 04/28/2010 Liquid Waste Fund FICA - Employee Internal Revenue Service 0 04/28/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service 0 04/28/2010 Liquid Waste Fund Medicare - Employee Internal Revenue Service Check Total: 7283 04/06/2010 Liquid Waste Fund Bristol St Pump - Contract Labor Paulus Engineering Amount` 376.5.4 5,262.09 51.89 51.89 578.34 452.84 125.50 6,522.55 1,881.78 1,881.78 134.24 36.26 241.72 65.30 1,917.65 3,453.15 11.16 517.99 932.75 AM 5.45 49.05 54.50 1 57.57 328:84 328.84 76.92 76.92 969.09 217,237.58 AP - Checks for Approval ( 04/27/2010 - 9:21 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 217,237.58 7284 04/09/2010 Solid Waste Fund Building Maintenance 949 Storage 16.00 7284 04/09/2010 Liquid Waste Fund Building Maintenance 949 Storage 144.00 Check Total: 160.00 7285 04/09/2010 Liquid Waste Fund Employee Insurance AFLAC 706.78 Check Total: 706.78 7286 04/09/2010. Solid Waste Fund Professional Services BM Management Consulting 194.50 7286 04/09/2010 Liquid Waste Fund Professional Services BHI Management Consulting 1,750.50 " Check Total: 1,945.00 7287 04/09/2010 Solid Waste Fund Travel/Meals/L.odging Bank of America 60.00 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 22.50 7287 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 202.50 7287 04/09/2010 Solid Waste Fund Staff Development Bank of America 45.00 7287 04/09/2010 Liquid Waste Fund Staff Development Bank of America 405.00 7287 04/09/2010 Liquid Waste Fund Public Info/Ed/Community Promo Bank of America 26.42 7287 04/09/2010 Solid Waste Fund TmvcVMeals/Lodging Bank of America 18.64 7287 04/09/2010 Liquid Waste Fund Tmvel/Meals/I odging Bank of America 167.76 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 24.24 7287 04/09/2010 Liquid Waste Fund Travel/Meals/L.odging Bank of America 218.16 7287 04/09/2010 Solid Waste Fund Building Maintenance Bank of America 4.09 7287 04/09/2010 Liquid Waste Fund Building Maintenance Bank of America 36.85 7287 04/09/2010 Solid Waste Fund Building Maintenance Bank of America 10.35 7287 04/09/2010 Liquid Waste Fund Building Maintenance Bank of America 93.15 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 14.75 7287• 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 132.70 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 1.50 7287 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 13.50 7287 04/09/2010 Liquid Waste Fund TravelIMeals/Lodging Bank of America 13.50 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 1.50 7287 04/09/2010 Solid Waste Fund Staff Development Bank of America 475.00 7287 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 450.00 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 7.40 7287 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 66.60 7287 04/09/2010 Solid Waste Fund TraveUMeals/Lodging Bank of America 1.20 7287 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 10.80 7287 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Bank of America 14.89 AP - ChecloApproval ( 04 /27/2010 - 9:21 AM) 3 Check N er Check Date Fund Name Account Name Vendor Name Amount' 7287 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Bank of America 134.04 7287 04/09/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 81.15 7287 04/09/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 161.66 7287 04/09/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 84.21 7287 04/09/2010 Liquid Waste Fund Sewer Maint - Equipment Maint Bank of America 115.57 7287 04/09/2010 Liquid Waste Fund Sewer Maint-Material/Supplies Bank of America 175.98 7287 04/09/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 39.11 7287 04/09/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 60.63 7287 04/09/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Bank of America 58.66 7287 04/09/2010 Solid Waste Fund Building Maintenance Bank of America 1.00 7287 04/09/2010 Liquid Waste Fund Building Maintenance Bank of America 9.00 7287 04/09/2010 Liquid Waste Fund Sewer Maint- Equipment Maint Bank of America 99.18 7287 04/09/2010 Facilities Revolving Fund District Yard Bank of America 174.10 7287 04/09/2010 Solid Waste Fund Public Info/Ed/Community Promo Bank of America . 3.91 7287 04/09/2010 Liquid Waste Fund Public Info/Ed/Community Promo Bank of America 35.15 7287 04/09/2010 Solid Waste Fund Staff Development Bank of America 8.50 7287 04/09/2010 Liquid Waste Fund Staffbevelopment Bank of America 76.45 7287 04/09/2010 Solid Waste Fund Staff Development Bank of America 3.00 7287 04/09/2010 Liquid Waste Fund Staff Development Bank of America 27.00 Check Total: 3,886.30 7288 04/09/2010 Solid Waste Fund Legal Services Alan R Bums 1,634.43 7288 04/09/2010 Liquid Waste Fund Legal Services Alan R. Bums 3,035.37 7288 04/09/2010 Liquid Waste Fund Legal Services Alan R. Bums 2,914.10 7288 04/09/2010 Solid Waste Fund Legal Services Alan R. Bums 430.78 7288 04/09/2010 Liquid Waste Fund Legal Services Alan R Burns 800.02 7288 04/09/2010 Liquid Waste Fund Legal Services Alan R. Burns 72.40 Check Total: 8,887.10 7289 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Charles Gleason 1,800.00 Check Total: 1,800.00 7290 04/09/2010 Solid Waste Fund Professional Services Computer Masters 420.85 7290 04/09/2010 Liquid Waste Fund Professional Services Computer Masters 3,787.67 7290 04/09/2010 Solid Waste Fund Professional Services Computer Masters 85.56 7290 04/09/2010 Liquid Waste Fund Professional Services Computer Masters 770.03 7290 04/09/2010 Solid Waste Fund Professional Services Computer Masters 45.90 7290 04/09/2010 Liquid Waste Fund Professional Services Computer Masters 413.10 Check Total: 5,523.11 AP - Checks for Approval ( 04/27/2010 - 9:21 AM) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 7291 04/09/2010 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 178,562.61 7291 04/09/2010 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 10,733.30 Check Total: 189,295.91 7292 04/09/2010 Liquid Waste Fund Sewer Maint -FOG Ping Contract Environmental Engr & Cont, Inc 11,083.50 Check Total: 11,083.50 7293 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Jim Ferryman 12.00 Check Total: 12.00 7294 04/09/2010 Solid Waste Fund Mileage Reimbursement Isidro Gallardo 515.25 7294 04/09/2010 Liquid Waste Fund Mileage Reimbursement U Isidro Gallardo 57.25 Check Total: 572.50 7295 04/09/2010 Solid Waste Fund Gas - Building The Gas Company 3.90 7295 04/09/2010 Liquid Waste Fund Gas _ Building The Gas Company 35:05 Check Total: 38.95' 7296 04/09/2010 Liquid Waste Fund Sewer Maint- Material/Supplies Golden Bell Products, Inc. 1,495.31 Check Total: 1,495.31 7297 04/09/2010 Liquid Waste Fund Rehab of (6)Swrs Transfrd #189 Robin B. Hamers & Assoc., Inc. 1,785.25 7297 04/09/2010 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 1,400.00 7297 04/09/2010 Liquid Waste Fund Engineering/Architectual Sery Robin B. Hamers & Assoc., Inc. 6,031.25 7297 04/09/2010 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 289.50 7297 04/09/2010 Liquid Waste Fund Plan Ck/Inspection- Outside Robin B. Hamers & Assoc., Inc. 1,225.50 7297 04/09/2010 Liquid Waste Fund Plan Ck/Inspection -Swr Lateral Robin B. Hamers & Assoc., Inc. 1,290.00 7297 04/09/2010 Liquid Waste Fund Bristol St Pump - Contract Labor Robin B. Hamers & Assoc., Inc. 362.00 7297 04/09/2010 Liquid Waste Fund Systm Wide Swr Rcnstruct. #183 Robin B. Hamers & Assoc., Inc. 2,932.50 7297 04/09/2010 Facilities Revolving Fund District Yard Robin B. Hamers & Assoc., Inc. 127.50 7297 04/09/2010 Facilities Revolving Fund District Yard Robin B. Hamers & Assoc., Inc. 1,170.00 Check Total: 16,613.50 7299 04/09/2010 Facilities Revolving Fund District Yard Howard S. Wright Constructors 321,722.88 AP - Checl�Approval (04/27/2010 - 9:21 AM) � � 5 i Check leer Check Date Fund Name Account Name • Vendor Name Amount' Check Total: 321,722.88 7300 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Janis Paul 1,800.00 Check Total: 1,800.00 7301 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Jean Sarinas 1,342.04 Check Total: 1,342.04 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 600.00 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 720.00 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 855.00 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,320.00 7302 04/09/2010 Liquid Waste Fund Sew& Maint -Pump Stn Contract Jimni Systems, Inc 3,424.71 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 2,474.71 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 960.00 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 600.00 7302 04/09/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 489.50 Check Total: 11,443.92 7303 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Josh Walker 1,800.00 Check Total: 1,800.00 7304 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186. Katherine Bleakley 1,800.00 Check Total: 1,800.00 7305 04/09/2010 Liquid Waste Fund Sewer Maint -Sewer Line Maint Mike Kilbride, LTD 14,900.00 Check Total: 14,900.00 7306 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Leonard Garber 250.00 Check Total: 250.00 7307 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Maybelle Allen 1,800.00 Check Total: 1,800.00 AP - Checks for Approval ( 04 /27/2010 - 9:21 AM ) - Page 6 Check Number Check Date Fund Name 7308 04/09/2010 Liquid Waste Fund 7308 04/09/2010 Liquid Waste Fund 7308 04/09/2010 Liquid Waste Fund 7309 04/09/2010 Liquid Waste Fund 7310 04/09/2010 Liquid Waste Fund 7310 04/09/2010 Liquid Waste Fund 7310 04/09/2010 Liquid Waste Fund 7310 04/09/201.0 Liquid Waste Fund 7311 04/09/2010 Solid Waste Fund 7311 04/09/2010 Liquid Waste Fund 7311 04/09/2010 Solid Waste Fund 7311 04/09/2010 Liquid Waste Fund 7312 04/09/2010 Liquid Waste Fund 7312 04/09/2010 Solid Waste Fund 7313 04/09/2010 Solid Waste Fund 7313 04/09/2010 Liquid Waste Fund 7314 04/09/2010 Liquid Waste Fund 7315 04/09/2010 Solid Waste Fund 7315 04/09/2010 Liquid Waste Fund 7315 04/09/2010 Liquid Waste Fund 7315 04/09/2010 Liquid Waste Fund 7315 04/09/2010 Liquid Waste Fund Account Name Vendor Name Amount Sewer Maint- Water Pumps Sewer Maint- Water Pumps Sewer Maint- Water Pumps Sewer Lateral Program #186 Sewer Maint - Equipment Maint Sewer Maint - Equipment Maint Sewer Maint - Equipment Maint Sewer Maint - Equipment Maint Office Supplies Office Supplies Office Supplies Office Supplies Tmvel/Meals/L.odging Travet/Meals/Lodging Building Maintenance Building Maintenance Sewer Lateral Program #186 Electric - Building Electric - Building Sewer Maint - Electric Pumps Sewer Maint - Electric Pumps Sewer Maint - Electric Pumps Mesa Consolidated Water Dist Mesa Consolidated Water Dist Mesa Consolidated Water Dist Check Total: Mike Malthan NEXTRUK, INC. NEXTRUK, INC. NEXTRUK, INC. NEXTRUK, INC. Office Depot Office Depot Office Depot Office Depot Bob Ooten Bob Ooten Pacific Building Care, Inc. Pacific Building Care, Inc. Peggy Young Southern California Edison Southern California Edison Southern California Edison Souther California Edison Southern California Edison Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: AP - Chec Approval ( 04/27/2010 - 9:21 AM) • � 7 16.00 18.60 18.60 53.20 467.50 467.50 59.24 56.40 617.80 531.57 1,265.01 7.58 68.21 1.70 15.33. 92.82 42.30 4.70 47.00 45.38 408.37 453.75 1,387.50 1 ,387.50 53.89 484.98 251.71 212.90 _ 292.99 Check Nfer Check Date Fund Name Account Name • Vendor Name Amount 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 72.30 73.15 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 48.93 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 66.99 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 356.91 7315 04/09/2010 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 251.29 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 709.88 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 62.68 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 81.34 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 124.19 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 55.48 7315 04/09/2010 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 422.74 7315 04/09/2010 Liquid Waste Fund Sewer Maint- Electric Pumps Southern California Edison 331.81 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 64.60 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 241.02 7315 04/09/2010 Liquid Waste Fund Sewer Maint - Electric Pumps Southern California Edison 945.33 U Check Total: 5,131.96 7316 04/09/2010 Solid Waste Fund Travel/Meals/Lodging Arlene Schafer 2.20 7316 04/09/2010 Liquid Waste Fund Travel/Meals/Lodging Arlene Schafer 19.80 Check Total: 22.00 7317 04/09/2010 Liquid Waste Fund Life/AD &D Insurance Spec Dist Risk Mgt Authority 165.22 7317 04/09/2010 Liquid Waste Fund Dental Insurance Spec Dist Risk Mgt Authority 672.72 7317 04/09/2010 Liquid Waste Fund Long -Term Disability Spec Dist Risk Mgt Authority 329.76 7317 04/09/2010 Solid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 3.28 7317 04/09/2010 Liquid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 29.50 7317 04/09/2010 Liquid Waste Fund Vision Insurance Spec Dist Risk Mgt Authority 29.36 Check Total: 1,229.84 7318 04/09/2010 Liquid Waste Fund Sewer Lateral Program #186 Sherrie Neft 1,531.92 Check Total: 1,531.92 7319 04/09/2010 Solid Waste Fund Building Maintenance Trimco Landscape 11.60 7319 04/09/2010 Liquid Waste Fund Building Maintenance Trimco Landscape 104.40 Check Total: 116.00 7320 04/09/2010 Liquid Waste Fund Contract Services _ Underground Service Alert/SC 129.50 AP - Checks for Approval ( 04/27/2010 - 9:21 AM ) Page 8 Check Number Check Date Fund Name 7321 04/09/2010 Liquid Waste Fund 7322 04/09/2010 Liquid Waste Fund 7322 04/09/2010 Liquid Waste Fund 7322 04/09/2010 Liquid Waste Fund 7323 04/14/2010 Solid Waste Fund 7323 04/14/2010 Liquid Waste Fund 7329 04/23/2010 Solid Waste Fund 7329 04/23/2010 Liquid Waste Fund 7330 04/23/2010 Liquid Waste Fund 7331 04/23/2010 Solid Waste Fund 7331 04/23/2010 Liquid Waste Fund 7332 04/23/2010 Solid Waste Fund 7333 04/23/2010 Liquid Waste Fund 7334 04/23/2010 Solid Waste Fund Account Name Vendor Name Amount Check Total: Deferred Compensation - 457 VantagePoint Transfer Agents Check Total: Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Check Total: Travel/Meals/Lodging Costa Mesa United Travel/Meals/Lodging u Costa Mesa United Check Total: Building Maintenance 949 Storage Building Maintenance 949 Storage Check Total: Sewer Lateral Program #186 Alberta Camilo Check Total: Telephone AT &T Telephone AT &T Check Total: Investment Earnings Bank of New York Check Total: Sewer Maint- Water Pumps. City of Newport Beach Check Total: Trash Hauler Costa Mesa Disposal 129.50 1,030.00 1,030.00 339.71 265.71 74.00 679.42 10.00 90.00 100.00 11.00 99.00 110.00 800.00 800.00 48.98 440.81 489.79 1,500.00 1,500.00 17.41 17.41 196,795.32 AP - Check oval ( 04/27/2010 - 9:21 AM) 9 Check Niter Check Date Fund Name Account Name • Vendor Name . Amount' ' Check Total: 196,795.32 7335 04/23/2010 Solid Waste Fund MultiMed/Blueprint/Copies /Sub Cross Media Resources 7.06 7335 04/23/2010 Liquid Waste Fund MultiMed/Blueprints /Copies/Sub Cross Media Resources 63.56 Check Total: 70.62 7336 04/23/2010 Liquid Waste Fund Sewer Lateral Program #186 Fountain Way Properties LP 1,231.00 Check Total: 1,231.00 7337 04/23/2010 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 3,715.25 7337 04/23/2010 Liquid Waste Fund Plan Ck/Inspection- Inside Robin B. Hamers & Assoc., Inc. 13,432.13 Check Total: 17,147.38 7338 04/23/2010 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 7338 04/23/2010 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 7.75 Check Total: 15.50 7339 04/23/2010 Solid Waste Fund Staff Development Independent Special Dist of OC 3.20 7339 04/23/2010 Liquid Waste Fund Staff Development Independent Special Dist of OC 28.80 7339 04/23/2010 Solid Waste Fund Travel/Meals/Lodging Independent Special Dist of OC 4.80 7339 04/23/2010 Liquid Waste Fund Travel/Meals/Lodging Independent Special Dist of OC 43.20 Check Total: 80.00 7340 04/23/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 720.00 7340 04/23/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,080.00 7340 04/23/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,080.00 7340 04/23/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,320.00 7340 04/23/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,200.00 7340 04/23/2010 Liquid Waste Fund Sewer Maint -Pump Stn Contract Jimni Systems, Inc 1,440.00 Check Total: 6,840.00 7341 04/23/2010 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 40.49 7341 04/23/2010 Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 364.40 7341 04/23/2010 Solid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 4.12 7341 04/23/2010. Liquid Waste Fund Equipment Maintenance Konica Minolta Bus Sol U.S.A., 37.07 AP - Checks for Approval.( 04 /27/2010 - 9:21 AM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: Check Total: 446.08 7342 04/23/2010 Solid Waste Fund Building Maintenance The Lloyd Pest Control Co. Inc 7.00 7342 04/23/2010 Liquid Waste Fund Building Maintenance The Lloyd Pest Control Co. Inc 63.00 Check Total: 7346 04%23/2010 Liquid Waste Fund Check Total: 70.00 7343 04/23/2010 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Consolidated Water Dist 18.60 7343 04/23/2010 Solid Waste Fund Water - Building Mesa Consolidated Water Dist 20.34 7343 04/23/2010 Liquid Waste Fund Water - Building Mesa Consolidated Water Dist 183.06 Check Total: 7344 04/23/2010 Liquid Waste Fund Sewer Maint - Equipment Maint u NEXTRUK, INC. Check Total: 7345 04/23/2010 Solid Waste Fund Office Supplies Noack Awards Engraving & Promo 7345 04/23/2010 Liquid Waste Fund Office Supplies Noack Awards Engraving & Promo Check Total: 7346 04%23/2010 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 7346 04/23/2010 Liquid Waste Fund Sewer Maint -FOG Ping Contract Orange County Sanitation Distr Check Total: 7347 04/23/2010 Solid Waste Fund Office Supplies Office Depot 7347 .04/23/2010 Liquid Waste Fund Office Supplies Office Depot 7347 04/23/2010 Solid Waste Fund Office Supplies Office Depot 7347 04/23/2010 Liquid Waste Fund Office Supplies Office Depot Check Total: 7348 04/23/2010 Liquid Waste Fund Sewer Lateral Program #186 Randy & Sharon Siegel 7349 04/23/2010 Facilities Revolving Fund District Yard Robert Thorton Architects, Inc Check Total: 222.00 1,193.57 1,193.57 18.79 169.13 187.92 6,897.38 215.08 7,112.46 11.19 100.67 12.18 109.64 233.68 1,800.00 1,800.00 1,744.99 Check Total: 1,744.99 AP - Checkopproval ( 04/27/2010 - 9:21 AM) • 11 Check Num'6er Check Date Fund Name 7350 04/23/2010 Liquid Waste Fund 7351 04/23/2010 Liquid Waste Fund 7352 04/23/2010 Liquid Waste Fund 7353 04/23/2010 Liquid Waste Fund 7353 04/23/2010 Liquid Waste Fund 7353 04/23/2010 Liquid Waste Fund Account Name • Vendor Name Sewer Maint - Electric Pumps Southern California Edison Check Total: Sewer Lateral Program #186 Stuart & Nancy Warrick Check Total: Deferred Compensation - 457 VantagePoint Transfer Agents Check Total: Defend Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee VantagePoint Transfer Agents Deferred Medical -RHS- Employee J VantagePoint Transfer Agents Check Total: Report Total: • Amount 726.54 726.54 1,400.00 1,400.00 1,030.00 1,030.00 339.71 265.71 74.00 679.42 1,110,309.61 AP - Checks for Approval ( 04/27/2010 - 9:21 AM) Page 12 L Altech Wil - mr-elpte. 'Can be used for private auto an well as W, limo and air fore. AY:- 0 G j Jr o- C_ Ill. -Calculation D - c 1. - MISS at mll =_ - �__. 7K D "TLL a 2. Total ffmis T u 2,7/ 3.._ days attenclanoe at per day 0 4. Meeting- S. Other E Total= ConfewcallEvent, Significant points 1"med of benefit to the DWWkA a N Per Ongnance INW6 M "Board nwmbw.o shell provide brief nnxw1m on meednp attended stpAilleexpe seat &.e next regular Board Code. &W AW) odb� I o in 3 v N a c F w W LL a U 0) b W w J c� a Attach IM reoelpts. 'Can be used for private auto as wall as taw, lirno and air fare. y _ V — a I J %. C;Yla avPfA Ill. Calculation 9-3 i 0 -C % A - � s , } _ 124 o - O-K s.Ar Coy 1. 56.5 miles at - (dae�nl k - 3 t D C_ R .5A 2. Total meads I days attendanoe at M 221_.00 per day rod H—d iWn 4. Meeting 5, Other E Confe/8ncelEvent. N N C m Aar Ordinance No. 58, "Board nwabars shall provide brief reports " on meakings attended st public expanse at the next regular Board 4�� - l;I- /Pd -fvf Total = $ fig• Significant points i anad of benefit to the District and its rah"Myera. @: �.�wlwi�." ( typai�ot�C ro�ia,Sacdaal3.o�t:o3� _ .........:_................ ._..__ ------ •- .- ..:.._.._._ _...________.-__ ___.__�_:___.._.._.__._._...... ....- -- } E y '•r�.i:� C= 1:' -'► .5,x-',4' -.. -► 9 OR 'Can be used for private auto as wall as taw, lirno and air fare. y _ V — a I J %. C;Yla avPfA Ill. Calculation 9-3 i 0 -C % A - � s , } _ 124 o - O-K s.Ar Coy 1. 56.5 miles at - (dae�nl k - 3 t D C_ R .5A 2. Total meads I days attendanoe at M 221_.00 per day rod H—d iWn 4. Meeting 5, Other E Confe/8ncelEvent. N N C m Aar Ordinance No. 58, "Board nwabars shall provide brief reports " on meakings attended st public expanse at the next regular Board 4�� - l;I- /Pd -fvf Total = $ fig• Significant points i anad of benefit to the District and its rah"Myera. @: �.�wlwi�." ( typai�ot�C ro�ia,Sacdaal3.o�t:o3� _ .........:_................ ._..__ ------ •- .- ..:.._.._._ _...________.-__ ___.__�_:___.._.._.__._._...... ....- -- } E y Costa Mesa Sanitary District Expense Reimburse Form for Directors Name: Robert J. Ooten I. Attach all receipts. • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL` MEAL EXPENSE OTHER 2 C 5� `?7c Q,�� ce: C wt S -- Z C a S A ( 0 5 pc5�j (o 'Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 55.0 cents per mile (Curterd Re*) 2. Total meats 3. �' days attendance at $ 221.00 per day (Per Board Wtv) 4. Meeting 5. Other 0 PIS, �c� c., 0- r` .6- C.\ 0. i V'%- t cLlk Conference/Event: Location: _$� Ord, ��� b Total = $ o Significant points learned o benefit to the District and its ratepayers: oc5D. •;•c,�_,e$ S p l� 7 ' � !!^Y� -e u./�(.rl LYi Q-v - -, -Y . �.s ..r. A . ? C / YL " Lf Per Ordinance No. 55, "Board members shall provide brief s (� reports on meetings attended at public expense at the next c µ, regular Board meeting." (Operations Code, Section 3.01.035) .i ,mot o Director Signature: (rev. I /I Mg) ,-mil t c Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: Robert J. Ooten I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATI-ON TRAVEL* MEAL EXPENSE OTHER l 2 n C 1^ ^l C. ] t �( c�`1 l G t G1 r 2> r -7- V1 l c 'Gan be used for private auto as well as taxi, limo and air Tare. � $O II. Calculation 50.0c) $ 1. - miles at 55,Q cents per mile = (Current Rate) 2. Z 3 Total meals 3. I days attendance at $_L21.00 per day (per Board policy) �- G 4. Meeting 5. Other � Total = $ e g Conference/Event: � � �k _�- Significant points learned of benefit to the District and its C ��' � 1-"'^^- � `' ' ratepayers: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Director Signature: CKAJi,ti (re. ulros) • • Costa Mesaaritary District Expense Reimburseinnt Form. for Directors Name: Roberti, Ooten Z_ 1. Attach all receipts. • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER Ac; �G �. ° ., �, i+ C� a v��_v 4_ 6' 1 tit 1/l C iZ i C , \ = .-_- 2 0 y -Gan be used for private auto as Well as tam, limo and air fare. . 11. Calculation = $ 1. .miles at 55.0 cents per mile _ (Current Rate) 2. '� ^ a� v� Total meals 3. days attendance at $ 221.00 per day (W SWrd pa" _ 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 56, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) Total = $ Significant points learned of benefit to the District and its ratepayers: {�ppraveC, BY Date Di actor Signature: (rte. v,ros) Pub„ GL Acct al Aim -(Aj 1 �. r Bank ®f America Statement Period: February 18 through March 22, 2010 Account Number: 08677 -02678 Account Number: 08677 -02678 Q—.-e r4 CHERM &a a � � 1/� •pro ppe��r��a��a n , /� BN&QfAm;dcaw 1oc I000L L 11: 996 B+OaL 9 4-0 26 9B+' Ref. No.: 6892639323 . Amt: 20.00 . . Rctvc;=_d F • Name:Gary Monahan I. Attach all receipts. Costa Mesa jiRitary District Expense Reimburset Form for Directors • DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 4/7/10 CMSD Special Board of Directors Meeting CIVISD 4/13/10 Sewer System Committee Meeting CMSD 4/16/10 CMSD/MCW D /CCM Liaison Committee Meeting MCW D 4/22/10 CMSD Regular Board of Directors Meeting CMSD *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 50.0 cents per mile (current Rate) 2. Total meals 3. 4 days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Conference /Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rev. 1/1/09) 884.00 Total = $884.00 Significant points learned of benefit to the District and its ratepayers: Director Signature: D D r1i �n i m m .. Costa MeseMnitary District Expense Reimbursnt Form for Directors Name: 1-t/Z / I. Attach all receipts. D- �-- S4P DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER CA i— L,v A C U O, Ct <_A S $T CV" ^A, 13C Al ti t L A, 5 o `( j 30 j C-,4-5 a iU •�Ow� -r .�^ -swr1 U `Can be used for private auto as well as taxi, limo and air tare. il. Calculation 1. miles at 55,0 cents. per mile (Current Rates 2. Total meals 3. _ days attendance at $ 221.0 per day (per Bcsrd policy) 4. Meeting 5. Other Conference/Event: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) m ((ev. ULM) r �r 3;-4 U Total c 3 o O Significant points learned of benefit to the District and Its ratepayers: Director Signature: �o m >� Costa Messoltary District Expense Reimbursement Forst for Directors Name: J''"` �99k N 1. Attach all receiots. ''\ Q AAJ IC G U r rL.— A57 0-311111111111110 DATE OF EVENT PURPOSE DR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER `j-7 S S r�TFSJG 7S` t-1- - Y (�I- PEA t lrr r� E vCr- a -; -1 b D. d q. _ ryt tsrC"- I Z 'Can be used for private auto as wet as taxi, Ilmo and air tare. 11. Calculation 1. 14 miles at Mo geota- per mile (CumM sat.) 2. l� Total meals A 2L t N6-- mys?z r 3. days attendance at $ 2J1.00 per day (pet Rod Id palko 4. Meeting 5, Other &3 C4.. Confersnce/svent: Location: Per Ordinance No. 55, "Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting." (Operations Code, Section 3.01.035) (rw ilim) = $ al. 5d 35.00 Total= $_10 6•q1 Significant points learned of benefit to the District and Its ratepayers: Director Signature: m n CL e r c r a €M u i z z v rn m ri m N C 3 r W U �4 m m � m � W JOfk;u if U, Costa Mesa Sanitary District JIM Expense Reimbursement Form for Directors Name: �97e /) i. Attach all receiets. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL' MEAL EXPENSE OTHER rr •Teg JG 7"S' y zjo •� - -1b Cat n✓��% 2 CA-5 U U AL 5 rFd 7- 'Can be used for private auto as wail as taxi, Irmo Ono an fare. It. Calculation 1, miles at 50.0 cents per mile (Current Rats) 2. Jam• yt Total meals 4 –PLt1J6— 4" API- SM7— 3. 6_ days attendance at $ 221.00 per day (per guard pulley) 4. Meeting 5, OtherIMZ:I&A ' �^ . E) 0 ConferenceMvent: Location: Per Ordinance No. 55, "Board members shalt provide brief reports on meetings attended at public expense at the next regular Board meeting," (Operations Code, Section 3.01.035) CD n c c a €m n v z t u s Lr, rn m N v 3-X-6-60- - C Total = $. •0C3 Significant points learned of benefit to the District and Its ratepayers: Ln E „ N Director Signatures m } Q \ y \\%!\ \ Meeting Date Item Number 105/27/10 IX. A COSTA MESA Q0.7v77ARYDz,57RICT Memorandum To: Board of Directors From: Scott Carroll, General Manage Date: May 27, 2010 Subject: Strategic Plan Summary ... an Independent Specid[ District In 2008, the Board of Directors embarked on a program that will set District goals and ways to measure progress toward achieving them. The program the Board embarked on is a five -year Strategic Plan. Staff Recommendation That the Board of Directors approves adopting the Costa Mesa Sanitary District Strategic Plan for Fiscal Years 2010 -15. Analysis Staff is pleased to submit the final draft version of the District's Strategic Plan for your approval consideration. If approved tonight, it will serve as a framework for decision making over the next five years. Developing the Plan resulted in a systematic approach of gathering input from staff, interviewing individual Board members and conducting workshops to brainstorm strategic elements, objectives and performance measurements. A key component to the Plan is that it focuses on results, not process. Legal Review Not applicable (Protecting our community's health and the environment by providing solid waste and sewer collection services. uww. crosdca.gov Board of Directors May 27, 2010 Paae 2 of 2 Financial Review Appropriate funding will be necessary to ensure outcomes, goals and objectives are achieved for all seven strategic elements. Some of the goals will require routine funding such as sewer line maintenance cleaning, and pump station maintenance while other goals will require one time funding such as studying commercial collection services. All the goals and measures identified in the Plan will be appropriately budgeted and submitted for your approval consideration in the annual budget development process. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Do not adopt the Strategic Plan and refer the matter back to staff Attachment: Strategic Plan 628 W. 19th Street Costa Mesa, CA 92627 Fiscal Years 2010 -15 Strategic Plan Meeting and Exceeding the Pu6Cic's EVectations Costa Mesa Sanitary District Strategic Plan 2010 Governing Board of Directors Arlene Schafer, President Robert Ooten, Vice President Gary Monahan, Secretary James M. Ferryman, Director Art Perry, Director District Staff Scott Carroll, General Manager Robin B. Hamers, District Engineer Thomas A Fauth, Operations Manager Joan Revak, Office Manager /Clerk of the Board Sherry Kallab, Administrative Manager Consultant Brent H. Ives, Managing Consultant MANAGEMENT CONSULTING BHI Management 2 4128110 Consulting Strategic Plan 2010 Costa Mesa Sanitary District Strategic Plan Table of Contents A. Introduction ..................................................... ............................:.. 4 B. Definitions ........................................................ ............................... 4 C. Plan Development and Continuation ....................... ............................... 7 D. Mission Statement, Vision. Statement, Core Values ..... ............................... 8 E. Strategic Elements and Goals ................................ ............................... 10 1.0 Sewer Infrastructure ............................. ............................... 11 2.0 Solid Waste ......................................... ............................... 19 3.0 Partnerships ....................................... ............................... 22 M 4.0 Public Relations ................................... ............................... 25 5.0 Administrative Management .................... ............................... 29 6.0 Personnel/Organizational Management ....... ............................... 32 7.0 Finances .............................................. ....................4.......... 36 F. District Boundary Map ........................................... .............................39 G. Table 1— Five Year Plan at- a- glance ........................... .............................40 BHI Management 3 4128110 Consulting Strategic Plan 2010 A. Introduction A Strategic Plan is a top level planning document for an organization to set clear direction over all operational aspects of its mission. It serves as a framework for decision making over a 5 -year period. It is a disciplined effort to produce fundamental decisions that shape what a District plans to accomplish by selecting a rational course of action. This plan has incorporated an assessment of the present state of District operations, gathering and analyzing information, setting goals, and making decisions for the future. Time has been taken to gather input from various sources to add to the veracity of the plans herein. The plan seeks to strengthen and build upon. opportunities while addressing areas of concern. This plan also identifies actions, activities, and planning efforts that are currently active and needed for continued success in operations and management of the District, and provides for periodic reviews and updates. The strategic planning effort has focused on several or all of the following task areas: • A clear commitment to infrastructure health. • Community relations. • Collaboration with partner agencies. • The need to address the challenges of providing a balance of programs and facilities that are needed with the very real constraints that exist now and in the future. • Workplace health that is critical to meeting the District's service goals. B. Definitions 1. Mission Statement: A declaration of an organization's purpose, why the organization exists. Ideally, all activities of the District should be in support of the Mission Statement. BHI Management 4 4128110 Consulting [l r c r'- "'' Strategic Plan 2010 2. Vision Statement: A statement that articulates where the organization would like to be over the term of the Plan. It should outline important aspects of the organization as described within the planning term. The Vision should create strategy and tactics in order to be met. 3. Strategic Elements: These are the broad, primary areas of District operations, planning, and management within the Plan that need to be addressed and supported by Strategic Goals to ensure optimum progress. A. Objective: A concise statement associated with each strategic element that describes the objective of that element. It explains why that element is important to the District's overall strategy. B. Strategy: A concise statement associated with each strategic element that describes how the objective for that element will be achieved. C. Performance Measurement: Describes specific measureable outcomes for each strategic element to determine if objectives were achieved or not. The District uses the Balance Approach method of desired outcomes by focusing on three related areas: • Service Delivery (what is our product ?) • Citizen/Customer Satisfaction (how satisfied are our customers ?) • Cost Efficiency (how much does it cost ?) D. Benchmark: A concise statement describing a standard by which the strategic objective can be measured. BHI Management S 4128110 Consulting Strategic Plan 2010 4. Performance Measurements: Performance measures help translates an organization's mission, vision and strategy into tangible objectives. It is an important interlinking tool for improving results, engaging customers (externally & internally), sharing information and building partnerships. Performance measurement is important to interlink with strategic planning because: A. If you have performance measurement without strategic planning, you know how fast you are going, but you do not know whether you are going in the right direction. B. If you have strategic planning without performance measurement, you know you are going in the right . direction, but you do not know whether you are getting there. C. The District's philosophy of performance measurement is to: • Increase customer trust and confidence; • Focus on meaningful outcomes; • Demonstrate effectiveness; • Challenge staff to be creative and innovative. 5. Strategic Goals: Strategic Actions are specific and measurable activities or targets that address the strategic elements. Day -to -day actions and projects (not covered in detail in the Strategic Plan) will be designed so that the Strategic Goals are accomplished. BHI Management 6 4128110 Consulting 4r' 41 :ty�?tr Strategic Plan 2010 C. Plan Development and Continuation Process In 2008 the Board of Directors of the Costa Mesa Sanitary District (District) retained BHI Management Consulting (Consultant) to facilitate and coordinate the initial Strategic Plan development. BHI first gathered input from the employee base at CMSD, then interviewed individual Board members to get their one -on -one perspectives. The following items were discussed; mission statement, core values, District strengths, weaknesses, opportunities and threats, current and future issues and important future projects. The Board supported this process as a way to allow all to participate in the foundation of the Strategic Plan. A Board/Key Staff workshop was conducted to develop the following plan elements: strategic elements, write objective and strategy statements for each strategic element, write performance measurements and the desired outcomes to achieve, and initial work on Strategic Goals. A steering committee, consisting of the Key Staff, worked with BHI to complete the list of Strategic Goals in support of the Vision and strategic elements and refine the Plan prior to presentations to the full Board for initial review and final approval. A key part of the Strategic Planning process is to conduct an annual review and update of the plan. These reviews allow for maintenance of the plan so that it reflects the actual progress and needs of the.District. The reviews will be documented, and followed up with by either a plan supplement or an updated plan. A five -year planning horizon will be maintained. BHI Management 7 4128110 Consulting i Strategic Plan 2010 D. Mission Statement, Vision Statement, Core Values MISSION OF THE COSTA MESA SANITARY DISTRICT "Protecting our community's health and the environment by providing solid waste and.sewer collection services." VISION OF THE COSTA MESA SANITARY DISTRICT IN FIVE YEARS THE DISTRICT WILL HAVE: • eliminated areas in our sewer system that require significant enhanced maintenance; • a positive reputation in the community; i • significantly lessened infiltration and inflow into our sewer system; s • mitigated calcium buildup in the sewer collection system; • diverted as much solid waste as practical from the landfill; • eliminated all public sewer system overflows; 4 • implemented modern technologies to all of our operations; • completed westside pumping station abandonment; • diversified our revenue sources; • continued our model sewer lateral program; • implemented a working succession plan; • maintained reasonable rates and reserves to support current and future infrastructure. BHI Management 8 4128110 Consulting Strategic Plan 2010 CORE VALUES OF THE COSTA MESA SANITARY DISTRICT • Is it responsive to our customers? • Is it cost efficient, practical and sensitive to rates? • Does it protect the environment? • Will it support our commitment to maintenance and rehabilitation of our sewer infrastructure? Does it support our employees to be productive and motivated? Will it support our commitment to reliability in the services we provide? BHI Management 9 4128110 Consulting - Strategic Plan 2010 E. Strategic Elements and Goals Strategic Elements and Strategic Goals represent the vital areas of the District's operation, planning, and management. Strategic Elements are derived from the foundational Mission and Vision statements of the District. They are linked to action through Strategic Goals within the five -year period that serve to assure that important areas of the District are well supported and moved forward per Board direction. Strategic Elements and supportive Strategic Goals, along with action dates within the planning period, are presented in tabular form in Table 1. The Strategic Elements are: ➢ 1.0 Sewer Infrastructure ➢ 2.0 Solid Waste ➢ 3.0 Partnerships ➢ 4.0 Public Relations ➢ 5.0 Administrative Management ➢ 6.0 Personnel/Organization Management ➢ 7.0 Finances BHI Management 10 4128110 Consulting — Strategic Plan 2010 1.0 Sewer Infrastructure Objective: Our objective is to collect and transport wastewater to meet the needs of existing and future customers. Strategy: We will do this by the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands. Service Delivery Measurement Benchmark • Within the 30 percentile of the fewest gallons lost in the environment per 100 miles To ensure transmittal of wastewater by compared with other public properly maintaining the Districts sewer agencies. system • Within the 30 percentile of the fewest spills per 100 miles compared with other public agencies. Citizen /Customer Satisfaction Measurement Benchmark • 90% of survey cards returned indicated the District's Sewer To achieve high citizen /customer Lateral Assistance Program as being satisfaction good to excellent. • Reduced I &I by 20% Cost Efficiency Measurement Benchmark Demonstrate cost effective use of funds The cost per 100 miles for maintaining the allocated to maintaining the District sewer mains is within the lowest 30 percentile when compared to other public sewer mains agencies BHI Management 11 4128110 Consulting 1 ^4''e•'� C ?/� Strategic Plan 2010 STRATEGIC GOALS 1.1 Implement a Calcium Abatement Program - The Costa Mesa Sanitary District (CMSD), the El Toro Water District (ETWD), the Santa Margarita Water District (SMWD) and the Leucadia Wastewater District (LWD) have all experienced one form or another of calcium buildup on the inside of their vitrified clay pipe (VCP) . sewers. The b 'Id t d ui up is ex ensive an extremely hard to remove and prevents the regular cleaning and televising of the lines. The LWD experienced nine miles of layered buildup while the ETWD experienced stalagtites and the CMSD experienced layers and stalagtites. The National Clay Pipe Institute (NCPI) stated these instances appeared to be the first occurrences of this emerging problem. NCPI has been testing the calcium in labs in the United States and France and is formulating a citric acid solution to soften the calcium followed by removing by hydrojetting. Meanwhile, the CMSD found an impact cutter, similar to tunneling equipment, which will remove the calcium. Because the impact cutter might damage offset joints, the citric acid procedure appears safer. The CMSD's Calcium Abatement Program will begin in late 2010 when NCPI completes their study. 1.2 Inflow Reduction Program - The State Water Resources Control Board and the Orange County Sanitation District (OCSD) require agencies to develop programs that prevent Infiltration and Inflow (1 /1) from entering sewer systems. This project is a continuation of the District's 1/1 Program, which began in 2009. 1/1 places a severe operational and financial strain on OCSD due to significant amounts of 1/1 causing sewers to be oversized because of the unwanted water. Normally, 1/1 is a low percentage of the daily dry wastewater flow, however, 1/1 in OCSD's tributary area is sometimes as high as two to three times the dry weather flow. Therefore, agencies are obligated to make a concentrated and on -going effort to reduce 1 /I, including designating yearly Capital Improvement Projects in this regard. BH1 Management 12 4128110 Consulting Strategic Goals Completion Timeline 1.1 Implement a Calcium Abatement Program 2010 -11 1.2 Inflow Reduction Program 2011 -12 1.3 Hot Spot Abatement Program On -going 1.4 System wide Sewer Replacement and Repair Program On -going 1.5 Sewer Line Maintenance Cleaning Program On -going 1.6 Evaluate force main conditions on a regular basis On -going 1.7 Pump Station Maintenance & Standardization Program On -going L1:8 Fats Oil Grease (FOG) Program On -going 1.9 Sewer Lateral Assistance Program On -going ui up is ex ensive an extremely hard to remove and prevents the regular cleaning and televising of the lines. The LWD experienced nine miles of layered buildup while the ETWD experienced stalagtites and the CMSD experienced layers and stalagtites. The National Clay Pipe Institute (NCPI) stated these instances appeared to be the first occurrences of this emerging problem. NCPI has been testing the calcium in labs in the United States and France and is formulating a citric acid solution to soften the calcium followed by removing by hydrojetting. Meanwhile, the CMSD found an impact cutter, similar to tunneling equipment, which will remove the calcium. Because the impact cutter might damage offset joints, the citric acid procedure appears safer. The CMSD's Calcium Abatement Program will begin in late 2010 when NCPI completes their study. 1.2 Inflow Reduction Program - The State Water Resources Control Board and the Orange County Sanitation District (OCSD) require agencies to develop programs that prevent Infiltration and Inflow (1 /1) from entering sewer systems. This project is a continuation of the District's 1/1 Program, which began in 2009. 1/1 places a severe operational and financial strain on OCSD due to significant amounts of 1/1 causing sewers to be oversized because of the unwanted water. Normally, 1/1 is a low percentage of the daily dry wastewater flow, however, 1/1 in OCSD's tributary area is sometimes as high as two to three times the dry weather flow. Therefore, agencies are obligated to make a concentrated and on -going effort to reduce 1 /I, including designating yearly Capital Improvement Projects in this regard. BH1 Management 12 4128110 Consulting �d Strategic Plan 2010 Infiltration is underground water entering into sewer lines through cracks and /or separated joints. After recently televising the District's system, the system was found to be in good condition with no measureable infiltration. Inflow is surface water entering from manholes or from illegal connections and the District had significant inflow due to flat streets and the need for additional storm drain improvements. The District's Inflow. Reduction Program is an attempt to reduce the amount of surface water entering the sewer system. Staff believes plugging and sealing manholes is the best course of action to prevent inflow although not all manholes will be plugged and sealed in order to allow the sewer system to function properly. To date, staff has plugged and sealed approximately 1,500 manholes out of approximately 4,646 manholes District wide. As stated, according to the District -wide CCTV results, the 1/1 making its way into the CMSD sewer system is from Inflow, not Infiltration. As evidenced in the OCSD Percent Rain Ingress Map and as explained at Sewer System Committee meetings, there are three orange /red /brown areas that have rainfall above the OCSD goal of 2.0% rainfall ingress (light blue color) into the sewer system. This is quite a large percentage of the CMSD service area and the reason OCSD has CMSD near the top of the list for member agencies with 1 /I. District staff divided the entire District into thirds and the Maintenance Supervisor and two construction inspectors were each assigned one - third. Each of the three is responsible for plugging and sealing manholes located in vee gutters in alleys, manholes within 5' -10' of curb and gutter, manholes in streets known to flood during rain events, manholes on private property subject to inflow so long as permission from the property owner is obtained, and any other manholes subject to inflow. Additionally, the three attempt to locate illegal connections of backyard or parking lot storm water into the sewer followed by working with the property owners to terminate the connections. In order to quantify results of the Inflow Reduction Program, the District Engineer prepares charts comparing pumping station run times during rain events with run times during dry weather to calculate the total Inflow into the system. Another proactive step is the arrangement with National Plant Services (NPS) to completely seal the vent holes, pick hole, and the open space between the ring and cover at no cost to the District if done during the regular maintenance cleaning operation. BHI Management 13 4128110 Consulting - Strategic Plan 2010 CMSD staff is coordinating its effort with the Orange County Sanitation District and is continuing its public education of the importance of preventing storm water from entering the sanitary sewer. 1.3 Hot Spot Abatement Program - "Enhanced Maintenance Areas" (or "Hot Spots ") are sewer line segments that require frequent cleaning due to sags in the line, heavy grease, offset joints, or other line problems. The frequent cleaning causes the District to expend time and resources, as the Maintenance Supervisor and cleaning crew must regularly clean these sections to avoid sanitary sewer overflows (SSO's). Through the District's sewer system sub - committee, District staff and consultant Environmental Engineering & Contracting (EEC) analyze the hot spots in order from worst to best to determine the necessary line repairs or FOG program assistance to eliminate the hot spots. This program has proven to be successful by structurally repairing many line segments and increasing the cleaning frequency. This program will continue until enhanced maintenance areas are eliminated. 1.4 System Wide Sewer Replacement and Repair Program — Replacement This portion of the program provides a yearly contribution to the long -term replacement fund for the sewer system. The Board of Directors approves the yearly contribution that will contribute to replacing the sewer system if and when the sewer system reaches its life expectancy. A long -term replacement fund is prudent and one of the necessary components of comprehensive sewer system management. The District has 216 miles of gravity sewer main that were constructed beginning in 1953. Therefore, the system is 57 years old and industry standard belief considers the life expectancy of vitrified clay pipe (VCP) to be 100 years. The economics of a system wide replacement program are as follows: Assigning a per foot construction cost of $300 per foot, which includes manholes and other related costs, times 216 miles of sewer equals approximately $350 million. This is a significant sum and one that will not likely be reached by the District since the total yearly budget for the entire District is just over $10 million. Fortunately, VCP sewers have lasted over 200 years in certain locations in the United States and the material itself is inert (resistant to chemical breakdown) and resistant to abrasion. Therefore, it is possible to consider the life expectancy long enough so that technology may advance to a point where new inexpensive rehabilitation methods will be developed. BHI Management 14 4128110 Consulting 4tt`-a Gtpfi� Strategic Plan 2010 The most important component for extending the life expectancy of the sewer system is to televise the pipe interior and repair problems before they magnify. The District completed a District -wide televising project in 2009 and recently analyzed and compiled the results into a repair program. Staff will continue televising sewer mains and make recommendations to the Board a timeline for sewer replacement. Repairs This portion of the project will fund repairs, rehabilitation and reconstruction of various types of deficiencies encountered during the District -wide televising project. Rehabilitation is expected over the long term and the proposed funding for this project is currently at $700,000 per year. It is anticipated the funding will continue thereafter to handle the on -going rehabilitation necessary to insure the system operates properly as it enters its second 50 years of existence. Projects high on the priority list are those deficiencies that score 5 on the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) rating system used during the televising project. A score of 5 indicates immediate attention is required and a score of 4 indicates repair will likely be necessary in the next few years. The Board will approve a plan that will include a timeline and a budget for repairing pipelines receiving a deficiency score of 5. 1.5 Sewer Line Maintenance Cleaning Program - Sewer mains are cleaned to remove grit, debris, solids, grease and roots that build up over time. Because flow velocities in sewers are low, buildup on pipe walls, and having solids settle out, is continually occurring. Industry standard cleaning cycles vary from cleaning the system once every year to once every three years. The CMSD uses a hybrid approach and cleans small 8" VCP tract sewers with small flows once every three years, while cleaning higher flowing sewers every two years, and cleaning the highest flowing and problem sewers every year. The CMSD uses a combination public - private arrangement where National Plant Services, Inc. (NPS) performs maintenance cleaning while the CMSD employee crew performs hot spot and other specialty cleaning. By cleaning all parts of the gravity sewer system within three years, the CMSD is in conformance with industry standards. BHI Management 15 4128110 Consulting Strategic Plan 2010 1.6 Evaluate force main conditions on a regular basis - Because force mains operate under pressure, breaks in force mains are similar to breaks in water lines where water is gushing out at high volumes. Because flows in force mains are so high, SSOs from breaks in force mains result in large spill volumes. For instance, should a five minute spill occur from a break in the Irvine pumping station force main, the spill would total 5 min x 1,500 gal /min = 7,500 gallons. This volume is far above a typical gravity sewer spill volume. Therefore, agencies should conclude force main rehabilitation is a priority. Unfortunately, force main condition assessment is at this point in time an inexact science, meaning there is no current method to determine the structural integrity of the entire line. Pipe wall thickness is the critical indicator of whether a failure is likely to occur, however, existing pipe wall thickness can only be currently measured by excavating and exposing the pipe followed by attaching a sensor. Obviously, the entire pipe length cannot be exposed for this test. What is needed is a new technology consisting of a no -dig method of introducing a probe into the line from the outlet manhole all the way down the line while it measures the pipe wall thickness. It is prudent for the District to continue tracking the age and operating conditions of the force mains and to replace or rehabilitate the lines as necessary. 1.7 Pump Station Maintenance and Standardization Program - The District's 20 sewer pumping stations each contain two pumps, piping, valves, fittings, electronic controls, liquid, level sensors, and other equipment that requires regular maintenance. The key to avoiding station breakdown and Sanitary Sewer Overflows (SSOs) is a regular maintenance schedule for each of the components. With the assistance of the Operations Manager, the Maintenance Supervisor maintains a detailed spreadsheet of all his activities at the pumping stations. The Maintenance Supervisor has determined the proper maintenance and replacement frequency and continues to keep the pumping stations running properly. The Maintenance Supervisor is also assembling an inventory of replacement parts and equipment to decrease down time. To simplify operations, the District Engineer, Maintenance Supervisor and Operations Manager have agreed to a standardized list of parts and equipment in the stations. Uniformity of equipment simplifies operational knowledge, replacement activities, and inventory. 1.8 Fats, Oils and Grease (FOG) Program - Fats, oils, and grease (FOG) is discharged into the sewer system mainly from food service establishments (FSEs). The grease cools, then adheres to the pipe walls and decreases the open area of the BHI Management 16 4128110 Consulting Strategic Plan 2010 sewer interior. Unless removed, the FOG will eventually completely block the flow and cause a sanitary sewer overflow (SSO). The State of California Waste Discharge Requirements (WDR) requires sewer agencies to have FOG programs to eliminate SSOs. In response to this mandate, the Costa Mesa Sanitary District uses consultant EEC and the Orange County Health Care Agency ( OCHCA) to manage its FOG program along with CMSD plan check and inspection staff. EEC provides permitting, monitoring, and enforcement activities for the District's FSEs. An OCHCA food inspector will also pay visits to FSE's on behalf of CMSD to check whether a pre- determined list of best management practices (BMPs) is being adhered to. Additionally, the District's FOG program includes the CMSD Permit Processing Specialist and District Engineer insuring new, remodeled, and existing (where appropriate) FSEs contain FOG reduction devices through the plan check process. 1.9 Sewer Lateral Assistance Program - The State Water Resources Control Board recognizes that private property sewer spills are not the responsibility of the public sewer agency but the number of private property spills is significant and needs to be addressed. Private property sewer spills are a major cause of ocean water pollution and programs should be developed to reduce spills. CMSD Board of Directors became concerned at the significant cost of sewer lateral repair, particularly if the problem is located in the street. Because many property owners are unable to service their sewer laterals due to the lack of a cleanout, the Board approved an incentive program where the District would financially assist the property owner. The Costa Mesa Sanitary District Board adopted its Sewer Lateral Assistance Program in the 2007 -2008 fiscal year including the program parameters of reimbursing a residential property owner up to $1,800 for installing a cleanout, cleaning the lateral, root cutting, hydro jetting, spot repair, or installing a liner. The lateral is defined as the sewer from the building all the way to, and including, the connection to a sewer main. The first application was received on September 27, 2007, followed by very active resident participation. The program was so well received; the Board allocated an additional $50,000 for the first fiscal year, 2007 -2008, making the total $150,000. The yearly project budget of $200,000 includes $150,000 for reimbursements to residential property owners for work performed on sewer laterals and $50,000 BHl Management 17 4128110 Consulting s \ `� f Strategic Plan 2010 for staff costs. The District's program has been closely watched locally and state- wide as other agencies also begin to voluntarily adopt programs. BHI Management 18 4128110 Consulting Q'I Strategic Plan 2010 2.0 Solid Waste IObjective: Our objective is to manage the collection and recycling of residential trash in I the most economical and environmentally friendly way. Strategy: We will do this by looking for ways to improve efficiencies, achieve high customer satisfaction, and considering prudent new recycling methods. Service Delivery Measurement Benchmark Promote recycling and maximize the use Achieve an annual diversion 10% greater of feasible source reduction and recycling than the AB 939 compliance rate. options. Citizen /Customer Satisfaction Measurement Benchmark To achieve high citizen /customer 90% of survey cards returned indicated the satisfaction, quality of service provided by the District's franchise hauler as being good to excellent. Cost Efficiency Measurement Benchmark Demonstrate cost effective use of funds Residential rates will rank competitively* allocated for refuse and recycling when compared to surrounding services. municipalities. *Competitively shall mean within the fifty percentile. BHI Management 19 4128110 Consulting V Strategic Plan 2010 STRATEGIC GOALS 2.1 Explore Commercial Collection Services — Currently, commercial refuse and recycling collection services are under control of the City of Costa Mesa and performed by an open market where businesses can contact several private waste haulers to find the lowest cost for collection services. There are several benefits to having a franchise for refuse collection services such as better local control of rates, and fewer vehicles on the street which will improve public safety and reduce the wear and tear of streets caused by heavy duty vehicles. With the concurrence of the City, the District will hire a consultant to study commercial refuse and recycling collection services within our boundaries. The study will look at the different number of private haulers serving Costa Mesa, the different rates from each hauler, the potential revenue the City of Costa Mesa and the District can receive from an exclusive franchise hauler, the likelihood of receiving a low competitive rate through a bidding process, and how much more waste can be diverted from the landfill. 2.2 Encourage the use of alternative fuel vehicles — The use of alternative fuel vehicles such as Compressed Natural Gas (CNG), Liquid Natural Gas (LNG), hybrid, propane, electric and fuel cells, etc., promotes the reduction of vehicle emissions, reduces the dependency on foreign oil, and improves the air quality that we breathe. Diesel garbage trucks are among the oldest, least fuel- efficient and most polluting vehicles in the United States. Requiring the District's franchise hauler to use alternative fuel trash collection vehicles will achieve our objective of collecting, recycling and disposing in an environmentally friendly way, will reduce the health risks to both the drivers and the public, and will help reduce the country's dependence on foreign oil. BHI Management 20 4128110 Consulting Completion Strategic Goals Timeline Explore Commercial Collection 2.1 Services 2010 -11 Encourage the use of alternative 2.2 fuel vehicles 2012 -13 Comprehensive School Education 2.3 Programs On -going 2.4 Encourage Zero Waste On -going Monitor advancements and 2.5 technology in the solid waste On -going industry collection services. There are several benefits to having a franchise for refuse collection services such as better local control of rates, and fewer vehicles on the street which will improve public safety and reduce the wear and tear of streets caused by heavy duty vehicles. With the concurrence of the City, the District will hire a consultant to study commercial refuse and recycling collection services within our boundaries. The study will look at the different number of private haulers serving Costa Mesa, the different rates from each hauler, the potential revenue the City of Costa Mesa and the District can receive from an exclusive franchise hauler, the likelihood of receiving a low competitive rate through a bidding process, and how much more waste can be diverted from the landfill. 2.2 Encourage the use of alternative fuel vehicles — The use of alternative fuel vehicles such as Compressed Natural Gas (CNG), Liquid Natural Gas (LNG), hybrid, propane, electric and fuel cells, etc., promotes the reduction of vehicle emissions, reduces the dependency on foreign oil, and improves the air quality that we breathe. Diesel garbage trucks are among the oldest, least fuel- efficient and most polluting vehicles in the United States. Requiring the District's franchise hauler to use alternative fuel trash collection vehicles will achieve our objective of collecting, recycling and disposing in an environmentally friendly way, will reduce the health risks to both the drivers and the public, and will help reduce the country's dependence on foreign oil. BHI Management 20 4128110 Consulting Strategic Plan 2010 2.3 Comprehensive School Education Programs — California state law requires each jurisdiction to divert a minimum of 50% of the waste stream from landfill disposal into recycling and /or green waste and. to provide education and outreach. The District promotes the three "R's" — Reduce, Reuse and Recycle. The District is responsible for collection of solid waste from residential units only. While the District is not responsible for collection of solid waste from commercial facilities, the District continues to.promote recycling education and recycling principles at schools to reinforce the concepts starting at the earliest ages possible to begin the learned pattern of the three "R's ". The District will continue promoting recycling concepts to school children through the waste free lunch program, backyard composting and vermicomposting program, telephone book recycling program, scheduling tours of material recovery facilities, and general recycling presentations. 2.4 Encourage Zero Waste - Zero waste is a philosophy and a design principle for the 21st Century; it is not simply about putting an end to landfilling. Zero waste efforts, just like recycling efforts before, will change the face of solid waste management in the future. Instead of managing wastes, the District will encourage the management of resources and encourage eliminating waste through public education programs. 2.5 Monitor advancements and technology in the solid waste industry — The District will pursue advancing technologies and methods for processing solid waste material at material recovery facilities to further increase the diversion of solid waste material from landfills. The solid waste industry is opening new opportunities for innovative technologies from converting gas to energy, biodiesel and fuel cells to landfill cap design. Some of the new and innovative technologies the District will monitor will include, but not be limited to: landfill gas to energy, bioreactor technology, fuel cell, biodiesel, digesters, thermal conversion process, and anaerobic digestion. BH1 Management 21 4128110 Consulting Strategic Plan 2010 3.0 Partnerships Objective: To foster beneficial relationships to accomplish the goals of the District. Strategy: We will do this by embracing strategic ties with other organizations, working closely with regulators, developing a deliberate legislative agenda and participating in professional associations. Service Delivery Measurement Benchmark Promote good stewardship with other • Increase customer trash collection public, private and /or non- profit agencies compliance (CR &R). that will enhance District services. • Reduce the number of trash cans being tagged for being left at curbside on non - collection day by 50 %. • Increase the quantity of HHW commodities collected and recycled. • Increase school participation by 10% from the year before. Partnership Satisfaction Measurement Benchmark To achieve high satisfaction among 90% of survey cards returned indicated the partnering organizations. ongoing partner relationship as being good to excellent. Cost Efficiency Measurement Benchmark Demonstrate cost savings and /or operational efficiencies by being Percent of cost savings as a result of new associated with professional associations. and innovative programs implemented. BHI Management 22 4128110 Consulting ~" Strategic Plan 2010 STRATEGIC GOALS 3.1 Explore partnerships with other utilities — The District is currently involved in formal and informal partnerships with various utility providers. Doing so has enabled the District to provide more efficient service and to tap into support needed during emergencies. In addition, such relationships help provide a strong and united voice on issues affecting the local area. To accomplish this requires reaching out to utility representatives, establishing regular information exchanges, making District resources available and providing support when necessary. 3.2 Strengthen our ties with Cities of Costa Mesa, Newport Beach and the County of Orange - In order to properly support the cities and county the District serves, it is imperative to maintain open channels of communication with neighboring communities. Continued participation on the Liaison Committee between Mesa Consolidated Water, the City of Costa Mesa, and CMSD is favorable. Casting the net wider to include the City of Newport Beach will assist the District in obtaining even more feedback from the local region. Establishing a contact person responsible for identifying opportunities and maintaining positive working relationships with the County of Orange and surrounding agencies is critical to the success of the District's plan in the future. 3.3 Strengthen our ties with our state and federal legislators - The District is subject to the dictates of new state and federal legislation and the requirements of initiatives. The District can also secure funding through the legislative process. To accomplish this goal, staff will monitor proposed bills and initiatives through the California State Legislature website and other means and will provide information to the Board of Directors such as the impacts propose legislation may or may not have on the District. In turn, the Board of Directors can provide written communications to state and federal legislators on certain bills the District supports or opposes. In addition, the Board of Directors and /or staff will seek assistance from our legislators on securing grant funds to the District. BHI Management 23 4128110 Consulting Completion Strategic Goals Timeline Explore partnerships with other 3.1 utilities 2010 -11 Strengthen our ties with Cities of 3.2 Costa Mesa, Newport Beach and 2010 -11 the County of Orange Strengthen our ties with our state 3.3 and federal legislators 2010 -11 Participate in the activities of 3.4 professional associations On -going Participate in Chamber of Commerce 3.5 activities On -going such relationships help provide a strong and united voice on issues affecting the local area. To accomplish this requires reaching out to utility representatives, establishing regular information exchanges, making District resources available and providing support when necessary. 3.2 Strengthen our ties with Cities of Costa Mesa, Newport Beach and the County of Orange - In order to properly support the cities and county the District serves, it is imperative to maintain open channels of communication with neighboring communities. Continued participation on the Liaison Committee between Mesa Consolidated Water, the City of Costa Mesa, and CMSD is favorable. Casting the net wider to include the City of Newport Beach will assist the District in obtaining even more feedback from the local region. Establishing a contact person responsible for identifying opportunities and maintaining positive working relationships with the County of Orange and surrounding agencies is critical to the success of the District's plan in the future. 3.3 Strengthen our ties with our state and federal legislators - The District is subject to the dictates of new state and federal legislation and the requirements of initiatives. The District can also secure funding through the legislative process. To accomplish this goal, staff will monitor proposed bills and initiatives through the California State Legislature website and other means and will provide information to the Board of Directors such as the impacts propose legislation may or may not have on the District. In turn, the Board of Directors can provide written communications to state and federal legislators on certain bills the District supports or opposes. In addition, the Board of Directors and /or staff will seek assistance from our legislators on securing grant funds to the District. BHI Management 23 4128110 Consulting A5'aLO >n a =�� 5 Strategic Plan 2010 3.4 Participate in the activities of professional associations - To pursue and accomplish District goals and objectives, key staff will be assigned to actively participate in professional associations. This will include participating on committees, subcommittees, and task forces assigned to address specific areas of concern or those that are of strategic interest to the District. If possible and where it also serves the best interests of the District, key staff will also pursue appointment or election to the governing boards and. committees of select professional associations. 3.5. Participate in Chamber of Commerce activities - It is important that the District build a positive identity in the community. The Chamber of Commerce is a well - known advocate for local business. Current membership in the Costa Mesa Chamber of Commerce provides the District with opportunities for low cost publicity, networking, referrals, and community development. Utilizing these tools for maximum exposure will enable the District to maintain its high level of commitment to residents. BH1 Management 24 4128110 Consulting M, Strategic Plan 2010 4.0 Public Relations Objective: Our objective is to inform and establish beneficial relations with the community. Strategy: We will do this by providing a high level of customer service internally and through the careful management of service providers. We will provide information to and seek feedback from our customers about our programs, services and accomplishments through modern technologies, the media and direct interactions with our customers. Service Delivery Measurement Benchmark 90% of District service providers received To provide exceptional quality of service in an annual and /or project completion the liquid waste and solid waste industry. evaluation score of at least 95 points out of a possible 100 point rating system. Citizen /Customer Satisfaction Measurement Benchmark To achieve high citizen /customer 90% of survey cards returned indicated satisfaction. District programs are good to excellent. Cost Efficiency Measurement Benchmark Implement effective methods to reach our 90% of methods used to reach our customers at minimal cost to the District. customers cost less than $5.00 per 1,000 residents for each method implemented. BHI Management 25 4128110 Consulting STRATEGIC GOALS 4.1 Develop a Facebook page - Facebook is a social networking website that has the ability to connect the District with residents, vendors and other public agencies. Facebook is free to register and user friendly. Facebook enables the District to publicize information, 4.3 d' Strategic Plan 2010 events, iscussions, comments, and photos. It also has the ability to link the user to other government agencies. Residents may communicate with the District through private or public messages. Utilizing a Facebook page will strengthen community and District interactions. 4.2 Develop user surveys to be incorporated in the District website and Facebook - The Costa Mesa Sanitary District highly values its customers. The District will develop a user survey available on the District website and Facebook page. A well- laid out survey allows the District to obtain customer feedback which can greatly help the District achieve a high level of customer satisfaction. As we continually seek ways to improve, the District will continue to provide customers with prompt and courteous service, while maintaining competitive rates. 4.3 Develop a survey card for the Sewer Lateral Assistance Program - The Costa Mesa Sanitary District residential Sewer Lateral Assistance Program was established on July 15, 2007 and continues to earn high praise. The program pays 50% of a resident's sewer lateral cleaning, repair, lining, replacement or installation of a clean out, up to $1,800. Since the establishment of the program, over 350 residents have received financial assistance. Obtaining feedback from customers on their level of satisfaction will assist the District in determining if refinements are needed and /or to continue with the program. The District will monitor resident feedback on this program by requesting residents to complete a pre -paid postcard survey created by staff. Residents will receive the survey card along with his /her reimbursement check in the mail. BHI Management 26 4128110 Consulting Completion Strategic Goals Timeline 4.1 Develop a Facebook page 2010 -11 Develop user survey to be 4.2 incorporated in the District website 2010 -11 and Facebook Develop a survey card for the 4.3 Sewer Lateral Assistance Program 2010 -11 4.4 District branding 2010 -11 To ensure high level of customer 4.5 service through effective 2011 -12 management of contracts 4.6 Submit award applications On -going events, iscussions, comments, and photos. It also has the ability to link the user to other government agencies. Residents may communicate with the District through private or public messages. Utilizing a Facebook page will strengthen community and District interactions. 4.2 Develop user surveys to be incorporated in the District website and Facebook - The Costa Mesa Sanitary District highly values its customers. The District will develop a user survey available on the District website and Facebook page. A well- laid out survey allows the District to obtain customer feedback which can greatly help the District achieve a high level of customer satisfaction. As we continually seek ways to improve, the District will continue to provide customers with prompt and courteous service, while maintaining competitive rates. 4.3 Develop a survey card for the Sewer Lateral Assistance Program - The Costa Mesa Sanitary District residential Sewer Lateral Assistance Program was established on July 15, 2007 and continues to earn high praise. The program pays 50% of a resident's sewer lateral cleaning, repair, lining, replacement or installation of a clean out, up to $1,800. Since the establishment of the program, over 350 residents have received financial assistance. Obtaining feedback from customers on their level of satisfaction will assist the District in determining if refinements are needed and /or to continue with the program. The District will monitor resident feedback on this program by requesting residents to complete a pre -paid postcard survey created by staff. Residents will receive the survey card along with his /her reimbursement check in the mail. BHI Management 26 4128110 Consulting " Strategic Plan 2010 4.4 District branding - Cost Mesa Sanitary District is a Special District that meets and exceeds your expectations! The District builds an identity to solidify customer's confidence when working with the District. The District devotes 100% effort to assist customers. The District responds quickly to any sewer issues and inspection requests. The District's permit process is low cost and simple. Moreover, if a resident requests trash service, the District's trash collector will respond quickly to haul away their trash. If there is any complaint, the District listens and resolves the issue. Citizens can depend on and trust the District for the services it provides. Staff will present to the Board ideas on how to distinguish ourselves from other public agencies. 4.5 To ensure high level of customer service through effective management of contracts - Contracting for public services can be a complex process that requires multiple types of expertise and responsibilities from public administrators. Typically, there are three phases to the contract process. They are: 1. Feasibility Assessment. This process is when administrators determine whether a particular service is appropriate or not for contracting, and whether or not vendors exist to perform such services. 2. Implementation. This is the process that requires the development of bid specifications, soliciting bids, selecting a vendor and awarding the contract. 3. Evaluation. The final process is monitoring and evaluating the performance of a vendor to determine if he /she has fulfilled the responsibilities specified in the contract. Many organizations perform the first two phases very well. However, the third phase, evaluation, is where many organizations find themselves lacking the capacity to adequately monitor and audit contractors. As a result, contractors will cut corners in their performance so they can go to another job site to earn more money. The bottom line is that contractors are in the business to make money. The more contracts they can secure the more money they will earn so it is essential for them to be efficient in their performances. BHI Management 27 4128110 Consulting 'S r it I � , Y 'd Strategic Plan 2010 The problem for public organizations is that they are being overwhelmingly challenged to do more with less. These agencies do not have the resources and /or an effective program to continually inspect contractor performances'. There always seems to be other projects that take on a higher priority than contractor evaluations. The District is no exception. That does not mean staff is failing to inspect the work of our contractors. However, with more responsibilities being bestowed upon us (e.g. implementing the Strategic Plan, performance measurements, budget reports, public education, etc.), it will become increasingly difficult to inspect all the work being performed by our contractors. A well thought out plan should be developed and implemented that will have "teeth" to hold contractors accountable. Staff will develop a rating system that will consistently evaluate the performance of District contractors and hold them accountable for their performance. 4.6 Submit award applications - The Costa Mesa Sanitary District dedication has resulted in a high level of accountability and responsibility to the public, and a high degree. of customer satisfaction. Over the years, the District has received awards from California Special District Association, California Water Environment Association, and the .Costa Mesa Chamber of Commerce for its excellent work. The District will continue to submit award applications for available grants and public recognition. The District is proud to contribute significantly to the quality of life in the communities it serves. BHI Management 28 4128110 Consulting Strategic Plan 2010. 5.0 Administrative Management Objective: To create, maintain and implement policies and procedures to ensure sound management of the District. Strategy: We will conduct periodic reviews, refine and implement policies and procedures, and assure the General Manager has the direction and tools necessary for successful District operations. Service Delivery Measurement Benchmark Monitor federal, state and regional New passage of federal, state and /or legislation, regulations, and rules through regional regulations are incorporated in advocate agencies such as the California existing District policies and procedures Special District Association, League of and approved by the Board within 90 days California Cities, California Association of after passage in the state legislature and /or Sanitation Agencies, etc. Congress. Management Satisfaction Measurement Benchmark District management has the necessary District management has necessary tools to successfully fulfill District resources to fully implement programs operational needs. without delays. Cost Efficiency Measurement Benchmark Implement new policies and procedures at 90% of new policies and procedures are minimal cost to the District. implemented at cost or less. BHI Management 29 4128110 Consulting STRATEGIC GOALS 5.1 Strategic Plan 2010 Update Operations Code Completion The Operations Code was adopted as an ordinance /general regulation pursuant to Strategic Goals Timeline 5.1 Update Operations Code 2010 -11 the authority provided by 5.2 Health and Safety Code 2011 -12 Section 6490. With the regulations federal, state and regional On -going recent restructuring of the District and changes made to the District's administrative rules and On -going Operations Code are required. regulations, revisions to the 5.2 Enhance Records Management Program - A records management and retention program for the District is necessary for efficient and systematic control of records, including classifying, storing, securing and destruction or preservation of records. Using technology to manage documents is critical to the efficient administration of the District. Records must be identified and authenticated. A government agency, it is necessary for the District to adopt a records retention policy document. Staff is recommending, through the budget approval process, the services of a professional in developing a retention schedule; destruction procedures and training, and imaging assistance. The recommended professional is an expert in effective and efficient procedures on how to scan, index, assures quality control and various procedures surrounding the process, and is an expert in compliance with California Law for Special Districts. 5.3 Stay informed on applicable federal, state and regional regulations - Staff will monitor federal, state and regional legislations, regulations and rules and ensure the Board is apprised. Necessary revisions to District policies and procedures will be presented to the Board of Directors for approval. Staff will observe publications of California Special District Association, League of California Cities, and the California Association of Sanitation Agencies, etc. for notifications of such legislations and regulations. BH1 Management 30 4128110 Consulting Completion Strategic Goals Timeline 5.1 Update Operations Code 2010 -11 Enhance Records Management 5.2 Program 2011 -12 Stay informed on applicable 5.3 federal, state and regional On -going IT Management On -going a. SCADA 2011 -12 5.4 b. GIS 2012 -13 c. CMMS _ 2012 -13 5.2 Enhance Records Management Program - A records management and retention program for the District is necessary for efficient and systematic control of records, including classifying, storing, securing and destruction or preservation of records. Using technology to manage documents is critical to the efficient administration of the District. Records must be identified and authenticated. A government agency, it is necessary for the District to adopt a records retention policy document. Staff is recommending, through the budget approval process, the services of a professional in developing a retention schedule; destruction procedures and training, and imaging assistance. The recommended professional is an expert in effective and efficient procedures on how to scan, index, assures quality control and various procedures surrounding the process, and is an expert in compliance with California Law for Special Districts. 5.3 Stay informed on applicable federal, state and regional regulations - Staff will monitor federal, state and regional legislations, regulations and rules and ensure the Board is apprised. Necessary revisions to District policies and procedures will be presented to the Board of Directors for approval. Staff will observe publications of California Special District Association, League of California Cities, and the California Association of Sanitation Agencies, etc. for notifications of such legislations and regulations. BH1 Management 30 4128110 Consulting naei:,iey`,: Strategic Plan 2010 5.4 IT Management - The District will develop its management information capabilities to support the District's move towards a performance and knowledge base, metric - driven organization that aligns day -do -day operations with business strategy. Information technology creates opportunities and options. To extract the value of information, technology requires innovation in business practices. A management information system provides enhanced analysis, modeling and decision - making capabilities. Under this plan, IT Management will have completed a Supervisory Control and Data Acquisition (SCADA), Geographic Information System (GIS), and a Computerized Maintenance Management System (CMMS). BHI Management 31 4128110 Consulting J �• Y jjjd G Strategic Plan 2010 6.0 Personnel /Organizational Management Objective: To employ and retain a high quality, motivated workforce. Strategy: We will do this by utilizing sound policies and personnel practices, offering competitive compensation and benefits, providing opportunities for training, development and professional growth, while ensuring a safe and secure workplace. Service Delivery Measurement Benchmark Implement workplace security measures Zero work related injuries occurred in the and trained staff on safety protocols. workplace. Employee Satisfaction Measurement Benchmark 90% of District employees surveyed Achieve high employee satisfaction. indicated the District is a good to excellent place to work. Cost Efficiency Measurement Benchmark Salary ranges are favorably compared to Salaries and benefits are competitive within other public agencies surveyed. Benefits the industry. are a least equivalent to the average survey public agencies. BH1 Management 32 4128110 Consulting STRATEGIC GOALS 6.1 Enhance existing safety plan — A Workplace Injury and Illness Prevention Program is essential to insure the health and safety of District employees. To maintain a safe working environment the District will continue current workplace safety practices and enhance the program in the following areas: Increased attendance of safety training courses Implementation of a safety awards program Special District Risk Management Authority's program Strategic Plan 2010 (SDRMA) online safety 1. Increase number of employees taking courses. 2. Document the District Workplace Injury, Illness and Prevention Program. As a result of the increased usage of Special District Risk Management Authority (SDRMA)'s Target Safety website the District will receive additional credit incentives applicable toward liability insurance premiums. 6.2 Enhance Emergency Operations Center - An emergency operations center, or EOC, is a central command and control facility responsible for carrying out the principles of emergency preparedness and emergency management or disaster management functions at a strategic level in an emergency situation, and ensuring the continuity of operation of an organization. An EOC is responsible for the strategic overview, or "big picture ", of the disaster, and does not normally directly control field assets, instead making operational decisions and leaving tactical decisions to lower commands. The common functions of all EOC's is to collect, gather and analyze data; make decisions that protect life and property, maintain continuity of the organization, within the BHI Management 33 4128110 Consulting Completion Strategic Goals .. T,meline . 6.1 Enhance Existing Safety Plan 2010 -11 Enhance Emergency Operations 6.2 Center (EOC) 2010 -11 Update personnel rules and 6.3 administrative regulations 2010 -11 Redesign employee performance 6.4 evaluation forms 2010 -11 Complete comprehensive 6.5 succession plan for the District 2011 -12 Complete a comprehensive salary 6.6 study 2011 -12 Periodic Organization chart 6.7 evaluation On -going Promote high employee 6.8 satisfaction On -going (SDRMA) online safety 1. Increase number of employees taking courses. 2. Document the District Workplace Injury, Illness and Prevention Program. As a result of the increased usage of Special District Risk Management Authority (SDRMA)'s Target Safety website the District will receive additional credit incentives applicable toward liability insurance premiums. 6.2 Enhance Emergency Operations Center - An emergency operations center, or EOC, is a central command and control facility responsible for carrying out the principles of emergency preparedness and emergency management or disaster management functions at a strategic level in an emergency situation, and ensuring the continuity of operation of an organization. An EOC is responsible for the strategic overview, or "big picture ", of the disaster, and does not normally directly control field assets, instead making operational decisions and leaving tactical decisions to lower commands. The common functions of all EOC's is to collect, gather and analyze data; make decisions that protect life and property, maintain continuity of the organization, within the BHI Management 33 4128110 Consulting Strategic Plan 2010 scope of applicable laws; and disseminate those decisions to all concerned agencies and individuals. Currently, the District trains EOC operations and procedures with the City of Costa Mesa. The District will establish its own EOC at District Headquarters and train staff on EOC functions along with the state Standardized Emergency Management System (SEMS) and the ,federal National Incident Management Systems (NIMS). This will ensure the District is eligible for state and federal assistance in the event of a catastrophic disaster. 6.3 Update personnel rules and administrative regulations - District rules and regulations are required to facilitate effective and economical services to the public and to provide an equitable system of personnel management. District reorganization created the need and opportunity to review and update administrative and personnel rules and regulations to ensure District goals are obtainable. 6.4 Redesign employee performance evaluation forms - The purpose of the performance appraisal process is to improve employee performance and to provide appropriate rewards. Performance appraisals help employees improve by providing feedback on how they are performing and can provide motivation by recognizing well done jobs. Performance appraisals help the manager make personnel decisions such as promotions, reassignments, and terminations. They also help define training needs and integrate total human resources of the firm. The current employee performance evaluation is long and cumbersome and does not provide incentives for employees to perform at the highest level. The District employee performance evaluation form will be redesigned to be user friendly for managers, easy to understand for employees and will provide incentives to encourage employees to perform at his /her highest level. 6.5 Complete comprehensive succession plan for the District — A succession plan allows an organization to look into the future to mitigate issues with potential staffing gaps, analyze pending issues with staffing, as well as single point information failures. The District has never performed such an analysis. As baby boomer employees reach or anticipate retirement, it is important that organizations properly plan. The plan will analyze the known planned attrition and the organization as it relates to potential upcoming staffing issues. Further, it will propose methods to ensure appropriate organizational depth in critical functional areas, determine if critical information is held by singular employees and explore methods to share this information. The plan will assure proper information spread to provide for adequate staffing in the future. The succession plan will also evaluate means for allowing and promoting the growth of internal staff for career progression. Training plans will be proposed to BHI Management 34 4128110 Consulting Strategic Plan 2010 promote career development progression in a planned way. An outside firm may be engaged to assist with this effort. 6.6 Complete a comprehensive salary study — Employees expect objectivity and equity in decisions about their pay, and good organizations do their best to meet that expectation. A salary study can provide useful information to attract, support and retain competent employees. In order for the District to retain a high quality, motivated workforce it must be competitive with other agencies. Staff will conduct a comprehensive salary study to determine useful benchmarking information for comparing salaries and benefits. 6.7 Periodic Organization chart evaluation — The Board of Directors should know the structure and size of the organization for.which they provide oversight. The General Manager will periodically outline the organizational structure with the Board to assure that the organization is structured for efficient operations and proper organizational flow and function. The evaluation will be presented to the Board of Directors for their review every two years or as changes or new positions are proposed. 6.8 Promote high employee satisfaction — Employee satisfaction is key to providing excellent customer service and retaining employees. District employees will participate in an initial employee satisfaction survey. Survey results will be reviewed and areas of improvement determined. Employee input and teamwork will be promoted. Staff training and cross training will become a priority. The latest programs for employee motivation and satisfaction will be reviewed and implemented when possible. A follow up survey will be taken to determine the progress achieved. BHI Management 35 4128110 Consulting •�i:aciyA� Strategic Plan 2010 7.0 Finances Objective: To ensure the short and long -term fiscal health of the District. Strategy: The District will forecast and plan revenue and expenditures and maintain appropriate reserves and investments to provide financial resources to fund current and planned operations and projects. Service Delivery Measurement Benchmark Ensure projects are completed within 90% of projects and /or programs are Approved Budget. completed within Approved Budget. Citizen /Customer Satisfaction Measurement Benchmark Enhance public access to District Financial 90% of customers surveyed indicated Reports. financial reports on District website were understandable and user friendly. Cost Efficiency Measurement Benchmark Long Term Fiscal Conditions: 5 -year Operating expenditures will not exceed financial forecast. operating revenues each year. BHI Management 36 4128110 Consulting STRATEGIC GOALS 7.1 Develop quarterly budget reports — Currently, the Finance Department prepares monthly financial reports to the Board and staff on line item expenditures. The report describes every line item budget amount, monthly ex enditure ear t d t Strategic Plan 2010 V ,y o ae expenditure, year to date variance and available balance. While this is good information, it does not tell the whole story. Staff will prepare new budget reports that will compare the original budget to the working budget and current expenditures to last year's expenditures. The report will describe any changes to the budget and run rate projections along with staffs projected balances. Along with this data will be a narrative describing the expenditures. These reports are more time consuming than the current financial reports because the reports will require analytical work from staff. Because of the detailed analyses, the budget reports will be submitted to the Board and staff on a quarterly (every three months) basis. 7.2 Develop financial reports for the website — To demonstrate transparency within the District, staff will develop and make available user friendly financial reports on the District's website. The financial reports to be made available on the website are the audited financial reports and the annual budget document. 7.3 Develop an asset management program - Asset Management is a continuous process that guides the acquisition, use, and disposal of an infrastructure asset or assets in order to optimize service delivery and minimize the cost of the asset over its service life. Staff will develop a program that will assess the condition of District assets greater than $25,000, determine the asset life.cycles and risk management and develop a life cycle costing system (Internal Service Fund). BHI Management 37 4128110 Consulting Completion Strategic Goals Timeline 7.1 Develop quarterly budget reports 2010 -11 Develop financial reports for the 7.2 website 2011 -12 Develop an asset management 7.3 program 2012 -13 Develop a Comprehensive Annual 7.4 Financial Report (CAFR) 2012 -13 Evaluate an appropriate reserve 7.5 program 2012 -13 V ,y o ae expenditure, year to date variance and available balance. While this is good information, it does not tell the whole story. Staff will prepare new budget reports that will compare the original budget to the working budget and current expenditures to last year's expenditures. The report will describe any changes to the budget and run rate projections along with staffs projected balances. Along with this data will be a narrative describing the expenditures. These reports are more time consuming than the current financial reports because the reports will require analytical work from staff. Because of the detailed analyses, the budget reports will be submitted to the Board and staff on a quarterly (every three months) basis. 7.2 Develop financial reports for the website — To demonstrate transparency within the District, staff will develop and make available user friendly financial reports on the District's website. The financial reports to be made available on the website are the audited financial reports and the annual budget document. 7.3 Develop an asset management program - Asset Management is a continuous process that guides the acquisition, use, and disposal of an infrastructure asset or assets in order to optimize service delivery and minimize the cost of the asset over its service life. Staff will develop a program that will assess the condition of District assets greater than $25,000, determine the asset life.cycles and risk management and develop a life cycle costing system (Internal Service Fund). BHI Management 37 4128110 Consulting Strategic Plan 2010 7.4 Develop a Comprehensive Annual Financial Report (CAFR) - Each year all State and local governments prepare a financial report on assets, liabilities, revenues and expenditures in a standardized format that must conform to the Government Accounting Standards Board (GASB) accounting and financial reporting standards. This financial report is called the Comprehensive Annual Financial Report. Most people have heard of the budget, which is the document that plans and authorizes the spending of money. The CAFR describes what actually was spent and the status of assets and liabilities at the end of the fiscal year. The District will contract for an annual audit by a qualified independent certified public accountant. The District will strive for an unqualified auditors' opinion. Generally Accepted Accounting Principles (GAAP) will be used in preparing the annual financial statements. The District will prepare an annual CAFR and will aspire to meet the requirements of the CSMFO's or GFOA's award for Excellence in Financial Reporting program. 7.5 Evaluate an appropriate reserve program — An appropriate reserve balance is needed in the event of catastrophic emergencies and /or to replace aging sewer infrastructure. It is impossible to establish a reserve balance that will pay for the entire replacement of the District's sewer system, which is estimated at nearly $350 million, because it would require significant increases in the sewer fees. Such significant sewer rate increases would likely be deemed unfavorable by the public. Furthermore, not all sewer sections need to be replaced at one time. With many of the District's sewer sections approaching 100 years old by 2050, it is prudent that funding is put aside to ensure the sewer system is replaced at the end of its life expectancy and not operate a system that is beyond its life expectancy, or the District could experience significant failures. The Board will establish a capital replacement reserve policy that will set a funding level for replacing sewer mains that have reached the end of their useful economic lives. The reserve level could be a percentage of the current value of the system or it can be a set dollar amount. BH1 Management 38 4128110 Consulting w I10 Fountain Valley I Santa Ana Costs Mesa Huntington Beach Irvine Y ICosta Mesa Sanitary District CNISD Botsndar.% Unincorporited Newport Beach 5. 0 td 0 O ti O //�'igtr_r{iga FC t`r e� Strategic Plan 2010 Table 1 — Five Year Plan at- a- glance Strategic Element Strategic Goals Timeframe 1.0 Sewer Infrastructure 1.1 Implement a Calcium Abatement Program 2010 -11 1.2 Inflow Reduction Program 2011 -12 1.3 Hot Spot Abatement Program On -going 1.4 System wide Sewer Replacement and Repair Program On -going 1.5 Sewer Line Maintenance Cleaning Program On -going 1.6 Evaluate force main conditions on a regular basis On -going 1.7 Pump Station Maintenance & Standardization Program On -going 1.8 Fats, Oils and Grease (FOG) Program On -going 1.9 Sewer Lateral Assistance Program On -going 2.0 Solid Waste 2.1 Explore Commercial Collection Services 2010 -11 2.2 Encourage the use of alternative fuel vehicles 2012 -13 2.3 Comprehensive School Education Programs On -going 2.4 Encourage Zero Waste On -going Monitor advancements and technology in the solid waste 2.5 industry On -going 3.0 Partnerships 3.1 Explore partnerships with other utilities 2010 -11 Strengthen our ties with Cities of Costa Mesa, Newport Beach 3.2 and the County of Orange 2010 -11 3.3 Strengthen our ties with our state and federal legislators 2010 -11 3.4 Participate in the activities of professional associations On -going 3.5 Participate in Chamber of Commerce activities On -going tea:, 4.0 Public Relations 4.1 Develop a Facebook,page 2010 -11 Develop user surveys to be incorporated into the District 4.2 website and Facebook 2010 -11 Develop a survey card for the Sewer Lateral Assistance 4.3 Program 2010 -11 4.4 District branding 2010 -11 To ensure high level of customer service through effective 4.5 management of contracts 2011 -12 4.6 Submit award applications On -going BH1 Management 40 4128110 Consulting .1� Strategic Plan 2010 BHI Management 41 4128110 Consulting 5.0 Administrative Management 5.1 Update Operations Code 2010 -11 5.2 Enhance Records Management Program 2011 -12 Stay informed on applicable federal, state, and regional 5.3 regulations On -going IT Management 5.4 a. SCADA b. GIS c. CMMS On -going 2010 -11 2012 -13 2012 -13 6.0 Personnel / Organizational Management 6.1 Enhance existing safety plan 2010 -11 6.2 Enhance Emergency Operations Center (EOC) 2010 -11 6.3 Update personnel rules and administrative regulations 2010 -11 6.4 Redesign employee performance evaluation forms 2010 -11 6.5 Complete comprehensive succession plan for the District 2011 -12 6.6 Complete a comprehensive salary study 2011 -12 6.7 Periodic Organization chart evaluation On -going 6.8 Promote high employee satisfaction On -going 7.0 Finance 7.1 Develop quarterly budget reports 2010 -11 7.2 Develop financial reports for the website 2011 -12 7.3 Develop an asset management program 2012 -13 7.4 Develop a Comprehensive Annual Financial Report (CAFR) 2012 -13 7.5 Evaluate an appropriate reserve program 2012 -13 BHI Management 41 4128110 Consulting Meeting Date Item Number 05/27/10 IX. B. & C. COST,X WES .A 40!9 RT DtsTWcn' Memorandum To: Board of Directors From: Scott Carroll, General Manage Date: May 27, 2010 Subject: Fixture Fees Summary ..... an Independent Speciafoistrict Proposed for you tonight is an ordinance that changes the District's fixture fees to identify those fees as capacity charges with legal implications relating thereto. Also proposed are increases in those fixture fees which are .now to be set by resolution. The District has long charged fees for plumbing fixtures in proposed developments. The revenues generated from these fees are to be specifically used for reconstruction of sewage facilities. These fees have not been increased since 1970. The District Engineer has prepared a report justifying an increase in the fixture fees. Staff Recommendation Adopt CMSD Ordinance No. 76, establishing that fixture fees are capacity charges and making related clarifying changes. Approve CMSD Resolution No. 2010 -780 adopting new fixture fees. Analysis The District previously established fixture fees and used those fees for new sewer facilities. Since those fees were originally adopted, the law has developed, and we have been studying how these fees can be justified under current law. One such lawful fee is a "capacity charge" which allows an agency to adopt such fees provided they are justified by an engineering study. Thereafter the money collected for such purposes must be accounted for and expended according to state rules that require the fees can 0 Protecting our community's health and the environment 6y providing sohidwaste andsewer collection services. uY w. crosdca.9ov • Y k , Board of Directors May 27, 2010 Page 2of5 only be used on certain projects that will benefit the project. The District Engineer has is prepared a report justifying the capital facilities for which the fixture fees will be used. We have revised the Ordinance to comport with that law, and after adoption of the Ordinance, all fees will be accounted for in compliance with that law. The Ordinance establishes that fees are to be set by Resolution. The District also studied whether the fees should be increased and is proposing that increased fees be provided by Resolution. Attached is a study prepared by the District Engineer that justifies increasing the fees for plumbing fixtures in new developments. The last time these fees were updated was in December 1969 (the fees went into effect in January 1970). The fixture fees were adopted on September 3, 1969 (Ordinance 6) and again on December 4, 1969 (Ordinance 7). The fee, $7.50 per plumbing fixture, was determined based on the 1967 Uniform Plumbing Code. On March 9, 1989, the Board of Directors repealed Ordinance 6 and 7 and revised Ordinance 6 to be adopted as Ordinance 20. The fixture fee remained the same at $7.50 per plumbing fixture. However, all three ordinances (6,'7 and 20) allowed the Board to adopt a resolution to increase the rate the next succeeding January 1St by adding the sum of $0.25 per plumbing fixture unit. Previous, nor the current Board, has ever adopted said resolutions. If the Board adopted a resolution every year since 1970, the fixture rate today would be $17.25. Revenues received from fixture fees must be used for a specific purpose such as acquisition, construction and /or reconstruction of sewage facilities. Staff recently completed televising 216 miles of District sewer mains to determine the reconstruction necessary to insure the sewer system operates properly and reaches its life expectancy. Staff learned from the televising that approximately 1,867 reaches in the sewer main require reconstruction. By using the Pipeline Assessment and Certification Program (PACP) from the National Association of Sewer Service Companies (NASSCO), which is the industry standard for assessing pipeline conditions, staff has determined that 273 sections received a Grade 5 score and 1,594 reaches received a Grade 4 score. Attached is a map showing pipeline reaches receiving Grade 4 and 5 scores district wide. The general assignment of pipe condition grades under PACP is as follows: Grade 5: Collapsed or collapse imminent Grade 4: Collapse likely in foreseeable future Grade 3: Collapse unlikely in near future 0 Board of Directors May 27, 2010 Page 3 of 5 Grade 2: Minimal collapse risk Grade 1: Acceptable structural condition Tonight, before you are several options to consider. They are: 1. Remain status quo. Do not approve increasing the fixture fees. 2. Adopt a resolution retroacting the $0.25 increase from January 1, 1971 to January 1, 2009, which will increase the fixture fee to $17.25 per unit. 3. Adopt a resolution applying the changes in the Construction Cost Index from 1971 to 2009, which will increase the fixture fee to $46.31 per unit. 4. Adopt a resolution applying the average changes in the Construction Cost Index from 1971 to 2009. The average change is 4.82 %. By applying this percentage in every year from 1971 to 2009, the new fixture fee will be $47.14 per unit. 5. Adopt a resolution applying a conservative 1 % increase every year from 1971 to 2009. The new fixture fee will be $11.08 per unit. . Staff does not recommend Options 3 and 4. Options 3 and 4 represent a 525% increase and would be responded unfavorably by the public and developers. Option 2 appears to be reasonable, but it still represents a 130% increase from the current fee. Staff is recommending Option 5, which is a 48% increase, but considering it has been nearly 40 years since the last fee adjustment staff believes there will be few, if any, objections from the public or developers. By approving Option 5, the average fixture fees for a new residence will increase from $245 to approximately $360 per single family dwelling unit. When compared to other agencies, the new fee is still viewed to be favorable. Please see below: Newport Beach $ 180 CMSD 360 Fountain Valley 931 Anaheim 1,135 Garden Grove 1,182 Huntington Beach 1,973 This report has been provided to the Building Industry Association (BIA) for their review and comment. Ir-I 1V 1 Board of Directors May 27, 2010 Page 4 of 5 Legal Review District Counsel has been provided with this agenda report and the associated fee schedule. District Counsel has prepared Ordinance No. 76 and Resolution No. 2010- 780 which are included as Attachments A and B respectively, to this report. Financial Review Fixture fee revenue averaged approximately $48,000 over the last ten years with a high of $77,358 in FY 2003 -04. Based on four of the five options mentioned above, the following is an annual revenue estimation. Option 2: Increasing the $48,000 average by 130% will generate $62,400 in additional revenues bringing the total annual revenues estimate to $110,400. Options 3 & 4: Increasing the $48,000 average by 525% will generate $252,000 in additional revenues bringing the total annual revenue estimate to $300,000. Option 5: Increasing the $48,000 average by 48% will generate $23,040 in additional revenues bringing the total annual revenue estimate to $71,040. • Committee Recommendation Committee recommendation is not required. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Approve Option 1 - remain status quo and do not approve increasing the fixture fees. 2. Adopt the Ordinance establishing fixture fees and a resolution that leaves fixture fees the same as they are currently (Resolution will need to be prepared.) • • • Board of Directors May 27, 2010 Page 5 of 5 3. Adopt a resolution retroacting the $0.25 increase from January 1, 1971 to January 1, 2009, which will increase the fixture fee to $17.26 per unit. 4. Adopt a resolution applying the changes in the Construction Cost Index from 1971 to 2009, which will increase the fixture fee to $46.31 per unit. 5. Adopt a resolution applying the average changes in the Construction Cost Index from 1971 to 2009. The average change is 4.82 %. By applying this percentage in every year from 1971 to 2009, the new fixture fee will be $47.14 per unit. 6. Refer the matter back to staff. Reviewed by: ". 4t4,;l Alan R. Burns District Counsel Reviewed by: SK) Sherry Kallab Administrative Manager Attachments Attachment A: Ordinance No.. 76, revising the charges collected by the District and establishing that fixture fees are capacity charges and making related clarifying changes. Attachment B: Resolution No. 2010 -780 adopting revised and establishing new fixture fees. Attachment C: Ordinance No. 6 Attachment D: Ordinance No. 7 Attachment E: 1967 Uniform Plumbing Code Attachment F: Ordinance No. 20 Attachment G: Engineer's Report Attachment H: 2007 California Plumbing Code Attachment l: Map J7 Meeting Date Item Number 05/27/10 IX. B. & C. Cosh 9.WESA SA-nTXRT (DzsMcr .....an r,depe,dencspeciare Memorandum To: Board of Directors From: Scott Carroll, General Manage Date: May 27, 2010 Subject: Fixture Fees Summary Proposed for you tonight is an ordinance that changes the District's fixture fees to • identify those fees as capacity charges with legal implications relating thereto. Also proposed are Increases in those fixture fees which are now to be set by resolution. The District has long charged fees for plumbing fixtures in proposed developments. The revenues generated from these fees are to be specifically used for reconstruction of sewage facilities. These fees have not been increased since 1970. The District Engineer has prepared a report justifying an increase in the fixture fees. Staff Recommendation Adopt CMSD Ordinance No. 76, establishing that fixture fees are capacity charges and making related clarifying changes. Approve CMSD Resolution No. 2010 -780 adopting new fixture fees. Analysis The District previously established fixture fees and used those fees for new sewer facilities. Since those fees were originally adopted, the law has developed, and we, have been studying how these fees can be justified under current law. One such lawful fee is a "capacity charge" which allows an agency to adopt such fees provided they are justified by an engineering study. Thereafter the money collected for such purposes must be accounted for and expended according to state rules that require the fees can Protecting our community's hearth and the environment 6y providing sofiduwu andsewer coQection services. u�v. crosdca.gov Board of Directors May 27, 2010 • Page 2 of 5 only be used on certain projects that will benefit the project. The District Engineer has prepared a report justifying the capital facilities for which the fixture fees will be used. We. have revised the Ordinance to comport with that law, and after adoption of the Ordinance, all fees will be accounted for in compliance with that law. The Ordinance establishes that fees are to be set by Resolution. The District also studied, whether the fees should be increased and is proposing that increased fees be provided by Resolution. Attached is a study prepared by the District Engineer that justifies increasing the fees for plumbing fixtures in new developments. The last time these fees were updated was in December 1969 (the fees went into effect in January 1970). The fixture fees were adopted on September 3, 1969 (Ordinance 6) and again on December 4, 1969 (Ordinance 7). The fee, $7.50 per plumbing fixture, was determined based on the 1967 Uniform Plumbing Code. On March 9, 1989, the Board of Directors repealed Ordinance 6 and 7 and revised Ordinance 6 to be adopted as Ordinance 20. The fixture fee remained the same at $7.50 per plumbing fixture. However, all three ordinances (6,'7 and 20) allowed the Board to adopt a resolution to increase the rate the next succeeding January 16t by adding the sum of $0.25 per plumbing fixture unit. Previous, nor the current Board, has ever adopted said resolutions. If the Board adopted a resolution every year since 1970, the fixture rate today would be $17.25. Revenues received from fixture fees must be used for a specific purpose such as acquisition, construction and /or reconstruction of sewage facilities. Staff recently completed televising 216 miles of District sewer mains to determine the reconstruction necessary to insure the sewer system operates .properly and reaches its life expectancy. Staff learned from the televising that approximately 1,867 reaches in the sewer main require reconstruction. By using the Pipeline Assessment and Certification Program (PACP) from the National Association of Sewer Service Companies (NASSCO), which is the industry standard for assessing pipeline conditions, staff has determined that 273 sections received a Grade 5 score and 1,594 reaches received a Grade 4 score. Attached is a map showing pipeline reaches receiving Grade 4 and 5 scores district wide. The general assignment of pipe condition grades under PACP is as follows: Grade 5: Collapsed or collapse imminent 0 Grade 4: Collapse likely in foreseeable future • Grade 3: Collapse unlikely in near future Board of Directors May 27, 2010 Page 3 of 5 0 Grade 2: Minimal collapse risk Grade 1: Acceptable structural condition Tonight, before you are several options to consider. They are: 1. Remain status quo. Do not approve increasing the fixture fees. 2. Adopt a resolution retroacting the $0.25 increase from January ` 1, 1971 to January 1, 2009, which will increase the fixture fee to $17.25 per unit. 3. Adopt a resolution applying the changes in the Construction Cost Index from 1971 to 2009, which will increase the fixture fee to $46.31 per unit. 4. Adopt a resolution applying the average changes in the Construction Cost Index from 1971 to 2009. The average change is 4.82 %. By applying this percentage in every year from 1971 to 2009, the new fixture fee will be $47.14 per unit. 5. Adopt a resolution applying a conservative 1 % increase every year from 1971 to 2009. The new fixture fee will be $11.08 per unit. Staff does not recommend Options 3 and 4. Options 3 and 4 represent a 525% increase and would be responded unfavorably by the public and developers. Option 2 appears to be reasonable, but it still represents a 130% increase from the current fee. Staff is recommending Option 5, which is a 48% increase, but considering it has been nearly 40 years since the last fee adjustment staff believes there will be few, if any, objections from the public or developers. By approving Option 5, the average fixture fees for a new residence will increase from $245 to approximately $360 per single family dwelling unit. When compared to other agencies, the new fee is still viewed to be favorable. Please see below: Newport Beach $ 180 CMSD 360 Fountain Valley 931 Anaheim 1,135 Garden Grove 1,182 Huntington Beach 1,973 This report has been provided to the Building Industry Association (BIA) for their review and comment. 0 Board of Directors May 27, 2010 Page 4 of 5 Le al Review District Counsel has been provided with this agenda report and the. associated fee schedule. District Counsel has prepared Ordinance No. 76 and Resolution No. 2010- 780 which are included as Attachments A and B respectively, to this report. Financial Review Fixture fee revenue averaged approximately $48,000 over the last ten years with a high of $77,358 in FY 2003 -04. Based on four of the five options mentioned above, the following is an annual revenue estimation. Option 2: Increasing the $48,000 average by 130% will generate $62,400 in additional revenues bringing the total annual revenues estimate to $110,400. Options 3 & 4: Increasing the $48,000 average by 525% will generate $252,000 in ` additional revenues bringing the total annual revenue estimate to $300,000. Option 5: Increasing the $48,000 average by 489/6 will generate $23,040 in additional revenues bringing the total annual revenue estimate to $71,040. Committee Recommendation, Committee recommendation is not required. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1.. Approve Option 1 - remain status quo and do not approve increasing the fixture fees. 2. Adopt the Ordinance establishing fixture fees and a resolution that leaves fixture fees the same as they are currently (Resolution will need to be prepared.) • Board of Directors • May 27, 2010 Page 5 of 5 3. Adopt a resolution retroacting the $0.25 increase from January 1, 1971 to January 1, 2009, which will increase the fixture fee to $17.25 per unit. 4. Adopt a resolution applying the changes in the_ Construction Cost Index from 1971 to 2009, which will increase, the fixture fee to $46.31 per unit. 5. Adopt a resolution applying the average changes in the Construction Cost Index from 1971 to 2009. The average change is 4.82 %. By applying this percentage in every year from 1971 to 2009, the new fixture fee will be $47.14 per unit. 6. Refer the matter back to staff. Reviewed by: A - Alan R. Bums District Counsel Reviewed by: Sherry Kallab Administrative Manager • Attachments Attachment A: Ordinance No.. 76, revising the charges collected by the District and establishing that fixture fees are capacity charges and making related clarifying changes. Attachment B: Resolution .No. 2010 -780 adopting revised and establishing new fixture fees. Attachment C: I Ordinance No. 6 Attachment D: Ordinance No. 7 Attachment E: 1967 Uniform Plumbing Code Attachment F: Ordinance No. 20 Attachment G: Engineer's Report Attachment H: 2007 California Plumbing Code Attachment I: Map • r ' ATTACHMENT A ORDINANCE NO. 76 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING THE CHARGES COLLECTED BY THE DISTRICT AND ESTABLISHING THAT FIXTURE FEES ARE CAPACITY CHARGES AND MAKING RELATED CLARIFYING CHANGES WHEREAS, the District has long charged for fixture fees, those being set dollar amounts charged per plumbing fixture in a proposed development; and WHEREAS, said monies were deposited in a Facilities Revolving Fund and were only used for the purposes set forth therein which specified that such money be used for the acquisition, construction and reconstruction of sewerage facilities; and WHEREAS, the law governing what a public agency may charge for capacity charges has developed and changed since the Facilities Revolving Fund was established'as a depository for Fixture Fee money; and WHEREAS, the Board of Directors does hereby desire to revise the way money is charged, collected and accounted for to recognize the capacity charge law (Government Code Section 66013 et seq.); and WHEREAS, the Board does hereby desire to make other conforming changes to the District's ordinances to comply with laws and updated procedures; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Chapter 7.05 of the Costa Mesa Sanitary District Operations Code is hereby amended to read as follows: "Chapter 7.05 Development and Miscellaneous Fees, Permits and Charges Section 7.05.010. Introduction. The Sanitary District collects various fees, permits and charges related to development approvals and other miscellaneous services the District provides. This Chapter shall describe those fees, permits and charges and clarify why the same are paid and the limitations that may exist with respect to how such fees and charges are collected, expended and accounted. Section 7.05.020. User Fees. These charges are meant to reasonably approximate the cost to the District to provide a service to a person or company. These would include, but not be limited to, charges for reviewing plans or inspecting a sewer, or making copies of District documents. These charges may be pass- through costs of District's engineer, inspector or surveyor. Annexation fees would also be such a user fee. This may also include the cost of making copies, as limited by the California Public 10 Records Act. These charges are always to be based on estimated costs to the District, including, where appropriate, reasonable amounts of overhead. In appropriate cases an estimate shall be made, and the person /company for whom the service is to be provided shall be required to make a deposit of the estimated costs. The person providing the service shall bill against the deposit, and a detailed accounting shall be made. Additional sums may need to be paid or a refund may be appropriate. In other cases where the tasks are reasonably routine, a per - service charge shall be the sole amount collected but shall be based on time and motion estimates of the average charge for the service. These fees are generally set forth in Chapter 7.02 of this Code. Section 7.05030. Connection Fees. Generally, connection fees would be charged in lieu of the developer or owner installing a sewer facility. Pursuant to statutory and case law, these fees are the direct cost of installing the sewer. The District's connection permit fee, by contrast, is a fee to cover the cost of issuing the permit. Section 7.05.040. Fixture Fees. Fixture fees are capacity charges for public facilities in existence at the time a charge is imposed or charges for new public facilities to be acquired or constructed in the future that are of proportional benefit to the person or property being charged, including supply or capacity contracts for rights or entitlements, real property interests, and entitlements and other rights of the local agency involving capital expense relating to its use of existing or new public facilities. The following applies to those fees: (a) Purpose. Fixture fees shall be used for the purposes identified in the engineer's report that establishes the facilities that are to be constructed or rehabilitated to serve the development upon which the fees are imposed. Those facilities shall either be directly related to the development or indirectly related in which case the fixture fee shall only pay a fair portion of the charges. (b) Facilities. The facilities for which the fees are collected shall be identified in an engineer's report. Those facilities should, but need not be, included in the District's Capital Improvement Plan. (c) Reasonable Relationship between Development and Fee. The engineer's report shall demonstrate a reasonable relationship between the type of development and the use of the fee. (d) Reasonable Relationship between Facility and Type of Development for which Fee Imposed. The engineer's report shall demonstrate a reasonable relationship between the type of development and the facility being proposed. (e) Reasonable Relationship between Amount of Fee and the Cost of the Facility or Portion of the Facility. In any action imposing a fee on a development, the 2 District shall be able to justify the amount of the fee and the cost of the facility or portion of the facility attributable to the development. . (f) Deposit. Upon payment of the fees, the money shall be deposited in .a separate capital facilities account maintained in accordance with Government Code Section 66013(d). For each such separate account, the District shall, within one hundred eight (180) days of the close of the fiscal year, make available to the public the following information: (1) A description of the charges deposited in the fund. (2) The beginning and ending balance of the fund and the interest earned from investment of moneys in the fund. (3) The amount of charges collected in that fiscal year. (4) An identification of all of the following: (A) Each public improvement on which charges were expended and the amount of the expenditure for each improvement, including the percentage of the total cost of the public. improvement that was funded with those charges if more than one source of funding was used. I* (B) Each public improvement on which charges were expended that was completed during that fiscal year. 0 (C) Each public improvement that is anticipated to be undertaken in the following fiscal year. (5) A description of each interfund transfer or loan made from the capital facilities fund. The.information provided, in the case of an interfund transfer, shall identify the public improvements on which the transferred moneys are, or will be, expended. The information, in the case of an interfund loan, shall include the date on which the loan will be repaid, and the rate of interest that the fund will receive on the loan. Section 7.05.050. Definitions. For the purpose of this chapter, certain words and terms are defined as follows: (a) Fixture Fee Charges. Are those District charges paid by or on behalf of the property owner for the construction of public improvements that will benefit a. development and that are justified by an engineering and financial analysis in accordance with Government Code Section 66013 or successor statute. 3 (b) Connection Manhole. Shall mean a manhole constructed in the main line of a District sewer not as part of the original construction, or a manhole built adjacent 10 thereto, for the purpose of permitting sewage to flow into a District sewer. (c) District Sewerage Facility. Shall mean any property belonging to District used in the transportation or disposal of sewage or industrial waste. (d) Domestic Sewage. Shall mean the waterborne wastes derived from the ordinary living processes which are of such volume and character as to permit satisfactory disposal into a public sewer. (e) Dwelling Unit. A dwelling unit shall consist of one or more rooms in any building designed for occupancy by one family and containing one kitchen unit. (f) Industrial Waste. Shall mean any and all liquid or solid waste substance, not sewage, from any producing, manufacturing or processing operation of whatever nature. (g) Industrial Waste Treatment Plant or Facility. Shall mean any works or device for the treatment of industrial waste prior to its discharge into the District sewerage facilities. (h) Plumbing Fixture Unit. A plumbing fixture unit as used in this ordinance is defined as being the same as set forth in the California Plumbing Code, a copy of which is one file in the office of the Clerk of the District. All roughing -in for future fixtures will be counted as fixture units to set charges. (i) Pretreatment. Shall mean treatment prior to discharge into a District sewerage facility by means of an industrial waste treatment plant or facility. (j) Public Corporation. Shall mean any city, district or other public agency duly authorized under the laws of the State of California. (k) Sewerage Facilities. Shall mean any facilities used in the collection, transportation, treatment or disposal of sewage and industrial waste. (1) Sewer Manholes. Shall mean those manholes constructed as a part of the District's sewer system. Section 7.05.060. Permit Regulations. (a) Requirements. No person or public corporation shall connect to, use or maintain a connection to the sewerage facilities of the District without a valid permit. (b) Condition Precedent. No permit shall be valid unless the real property to be sewered by the use of the permit shall be included within the boundaries of the M District or is currently being annexed to the District or unless said property is subject to or is being made subject to a service contract between real property owner and the District. (c) Permit. A sewer permit shall be comprised of two different components: (1) a permit to connect to the District's system, and (2) a permit to use or discharge into the system. (1) Permit to Connect. A connection permit for the purpose of authorizing I onnection to a District sewerage facilities in accordance with District's regulations and under conditions set forth in said permit is required before connection will be authorized. (2) Permit to Use. The use permit will prescribe requirements as to a connection manhole, an industrial waste treatment plant or facility, or pretreatment, all to insure compliance with the District regulations as to characteristics, quality and quantity of sewage and industrial waste. Such requirements should be set forth in the permit. (3) Surcharges for Use Permit. The District hereby establishes the quantity of twenty thousand (20,000) cubic feet of sewage or industrial waste per month per acre of real property served as the maximum allowable effluent to be discharged into the District's sewerage facilities without the payment of surcharges. Each user discharging more than twenty thousand (20,000) cubic feet of sewage or industrial waste per month per acre shall be charged Twelve Dollars ($12.00) per one thousand (1,000) cubic feet or any portion thereof in excess of the twenty thousand (20,000) cubic feet maximum. Measurements may be required by the permittee, or permittee's effluent may be considered equivalent to the water (excepting irrigation water) purchased by permittee. Permittee upon demand shall provide District with his or its water usage records and District shall bill excess users of the system monthly based upon the charges set forth herein. In addition to said charges, users may also be charged fees for increased development in accordance with Chapter 7.06. (d) Suspension or Revocation of Use Permit. The permit to use may be suspended or revoked if a permittee is acting in violation of any provision of the permit or of the ordinances, rules or regulations of the District thirty (30) days after receiving a formal written notice of such violation and a demand for correction thereof from the District. Such formal written notice shall be given only upon recommendation of the Manager. Appropriate due process shall be provided before such actions are taken, and the Board of Directors shall provide for a hearing if requested in a timely manner. (e) Violation. For each day or part of a day a permittee whose permit has been suspended or revoked continues to discharge sewage or industrial waste into a District sewerage facility in violation of the permit or of the ordinances, rules or regulations of the District, he or it shall be charged as a civil penalty the sum equal to ten (10) percent of the fixture fee charges per day. No formal written notice of violation shall be authorized unless the General Manager of the District has first given an 5 informal written notice of violation to the subject permittee at least thirty (30) days in advance of action of the Board of Directors. The same noticing procedure set forth hereinabove shall apply for intermittent or sporadic violators and.in lieu of a suspension of permit, the Board of Directors may impose a civil fine in accordance with the District's administrative citation provisions per day or any part of a day for intermittent violations. The amount of the fine may be directly related to increased handling costs occasioned to the District by reason of such violations and /or damage caused to the sewerage facilities of this District by such violations. In such cases the formal written notice of violation shall set forth the fine to be imposed for violations after the thirty (30) day correction period. (f) Criminal Penalty. Any person, firm or corporation that connects or discharges to District's sewerage system without a valid connection permit or other legal right shall also be guilty of a misdemeanor and punishable as provided in Chapter 1.02.010 of this Code for each day's violation. (g) Procedure to Acquire Permit. An applicant for a connection permit or his agent shall make application on a form furnished by the District. The permit application shall be supplemented by such plans, specifications or other information considered pertinent in the judgment of the General Manager or District Engineer of the District. The permit fee and charges as hereinafter described shall be paid to the District at the time the permit application is filed. (h) Disposition of Charges. All charges established under this Article, when collected, shall be deposited in the appropriate fund and accounted for in accordance with the law. (i) Insurance. Applications for a connection permit shall be accompanied by proof of insurance of at least One Million Dollars ($1,000,000.00) for commercial general liability, with underground coverage, and any automotive coverage. Applicants shall also provide proof of workers compensation coverage. The commercial general liability coverage shall name the District and its officers, agents and employees as additional insureds and District reserves the right to require an endorsement naming District as an additional insured. Such coverage must provide that it is not to be cancelled except upon thirty (30) days notice to District. District also reserves the right to require that the insurance company providing the commercial general liability policy has a Best Key Guide rating of at least A -:VII and is an admitted carrier in the State of California. Contractors performing work pursuant to a contract with the District shall comply with the insurance requirements of the contract documents. (j) Bonds. For any sewer work that will be accepted as part of District's system, a performance bond and a labor and materials bond shall be required to be maintained on District's forms as a condition of permit issuance. U 0 Section 7 ;05.070. Permit Charges. Before any.connection permit shall be issued, the applicant shall pay to the District or its agent the charges specified in the District resolution establishing fixture fees: (a) When Cha[ge Is to Be Paid. Payment of connection permit charges shall be required at the time of the issuance of the connection permit, and no connection shall be made until said permit has issued showing compliance with District regulations and specifications. For that portion of the District within the City of Newport Beach and within the unincorporated area of the County of Orange, said fee shall nevertheless be paid through the offices of the Costa Mesa Sanitary District, 628 West 19th Street, Costa Mesa, California. (b) Schedule of Charges. A schedule of charges specified herein will be on file in the office of the Clerk of the District and in the office of the Costa Mesa Sanitary District. (c) Interpretation of Permit Regulations. If the factual situations presented do not follow precisely within the rules herein promulgated in this Article, the Board of Directors shall interpret them in a reasonable manner and consistent with the intent of this Chapter. In making such interpretations, the Board shall be guided by the policy of the District to base fees and charges in accordance with the benefits and uses supplied by the District. Those receiving the greatest benefit and most use of the facilities provided by the District shall proportionately bear more of the costs and expenses of the District. Section 7.05.080. Penalties and Surcharges for Violations. Permits Subsequently Obtained.. Any person or public corporation connecting to a District sewerage facility or connecting to a sewerage facility which discharges into a District sewerage facility without first having obtained a permit as herein provided shall be charged double the amount hereinabove described.for his or its permit. Section 7.05.090. Funds. All of the monies collected in this Chapter shall be deposited, used and accounted for in accordance with the law by which those monies were collected. Section 7.05.100. Other Agency Fees. In addition to those fees provided elsewhere in this Code, there shall be established and collected the following fees, the amount of which shall be determined by the agency for which they are collected: (a) Any fee collected for and remitted to the Orange County Sanitation District. (b) State Board of Equalization annexation filing fees collected for and remitted to. that agency. (c) County Surveyor for the County of Orange fee collected for and remitted to rthat agency for annexation plan check. 7 (d) Fees collected and remitted to Orange County Local Agency Formation • Commission. (e) Any other fee required to be collected and remitted to any other governmental agency as a condition to annexation or use of said governmental agency's facilities. (Ord. 20, 1989) Section 7.05.110. Fee Changes. All of the fees established by this Ordinance may be increased, decreased, or abolished, or otherwise modified at any time by resolution duly adopted by the Board of Directors of the District and said resolution shall have the same force and effect when adopted as though this Ordinance has been amended to provide said changes. (Ord. 20, 1989) Section 7.05.120. Annexation Requirements. (a) When Deemed Annexed. Except as hereinafter provided, no sanitary sewer service, including residential trash disposal service, shall be provided to any applicant for service unless and until said applicant shall have applied for and been approved for annexation to the District. Approval shall be deemed complete when approved by the Local Agency Formation Commission. (b) Exceptions: Sanitary sewer service, and trash collection, may be provided by contract to applicants for service without annexation to the District, however contracts for service may be entered into by the District only on those parcels lying in County territory or within the geographical limits of an incorporated city other than the City of Costa Mesa and • after obtaining LAFCO's prior approval if required by state law. All parcels lying within the geographical limits of the City of Costa Mesa will be served only after annexation to the District as heretofore set forth. (Ord. 20, 1989) Section 7.05.130. Affordable Housing Priority. (a) In accordance with Government Code Section 65589.7 or any successor statute, the District shall ensure that developments that contain an affordable housing component shall be provided with a sewer connection if the applicant complies with all District laws and regulations unless the Board makes findings that there is insufficient collection capacity, that the District is under an order that no further connections be allowed, or unless the applicant fails to comply with District laws or to enter into an agreement with District to comply with such laws. District shall review the relevant housing elements at least every five years to determine that sufficient collection capacity exists. (b) State law shall be referred to for all definitions and to more fully describe District's obligations under said law. (Ord. 56, 2006) Section 7.05.140. Enforcement. In addition to any other remedies that may exist, the provisions of this Ordinance may be enforced by civil action at law and /or by injunction. In this connection these regulations shall be construed as a contract by the Costa Mesa Sanitary District and each permittee." • Section 2. Should any part, clause or section of this Ordinance be declared by any Court 46 of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa. Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 3. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this day of 2010. Secretary r� U 9 President STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 76 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 27th day of May 2010 by the following vote: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 27th day of May 2010. n U Clerk of the Costa Mesa Sanitary District • 10 1 • ATTACHMENT B RESOLUTION NO. 780 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING FIXTURE FEES WHEREAS, the District Engineer, Treasurer and General Manager have prepared an analysis of the District's fixture fees that accompanied this resolution; and WHEREAS,. the Board of Directors has revised Chapter 7.05 of the Operations Code to provide that fixture fees are capacity charges that are to be imposed and accounted for in accordance with Government Code Section 66013; and WHEREAS, the Board has considered the analysis prepared by staff and determined that the fees recommended therein are appropriate; and WHEREAS, the Board has provided that such fees shall be set by resolution; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby RESOLVE and determine as follows: Section 1. That the fixture fees authorized by District Operations Code Chapter 7.05 are as follows: (a) Fixture Fee Permit Charges, Plumbing Unit. A charge per fixture shall be collected from new construction as follows: FIXTURE FIXTURE FEE Bathtub $22.00 Laundry Tub or Washer $22.00 Shower $22.00 Sink, bar $11.00 Sink, Kitchen $22.00 Wash Basin $11.00 Wash Basin (Set) $22.00 Water Closet (Toilet) $66.00 Bidet $22.00 Dental Units $11.00 Drinking Fountains $11.00 Floor Drains $22.00 Interceptors for Grease, Oil, Solids, Etc. $33.00 Interceptors for Sand, Auto Wash, Etc. $66.00 Laundry Tub or Washer (Self - Service) $33.00 Receptors $33.00 Shower, Gang - Per Head $11.00 Sinks, Bar - Commercial $22.00 Sinks, Commercial or Industrial $33.00 Sinks, Floor $11.00 Sinks, Flushing Rim $66.00 Sinks, Service $33.00 Swimming Pool $66.00 Urinals, Pedestal $66.00 Urinals, Stall $22.00 Urinals, Wall $22.00 Urinals, Wall Trough $33.00 (b) Fixture Charge for Mobile Homes. For each mobile home parking space in any mobile home park, the fixture charge shall be calculated at twelve (12) fixture units at Fourteen Dollars and Seventy Cents ($14.70) per fixture unit. Section 2. That the collection, use and accounting for such fixture fees shall be in. accordance with Chapter 7.05 of the District Operations Code and Government Code Section 66013. PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District at a regular meeting held on the day of 2010. Gary Monahan Secretary of the Board of Directors 2 Arlene Schafer President of the Board of Directors it • • 4 � � • SiATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2010 -780 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 27th day of May 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2010. • Clerk of the Costa Mesa Sanitary District • 3 SANtT,��ri .. 04 =� Costa Mesa Sanitar D �stri.ct OR an I- depenbent Special District A�.�, Board of Directors Arlene Schafer Robert Ooten Gary Monahan Arthur Perry James Ferryman Staff Scott C Carroll General Manager . Robin B. Hamers District Engineer (949) 631 -1731 Joan Revak Office Manager - Wof the District Alan R. Burns Legal Counsel Marcus D. Davis Treasurer May 12, 2010 Elyse Shimada, Government Affairs Assistant Building Industry Association of.Southern California Orange County Chapter 17744 Sky Park Circle, Suite 170 Irvine, California 92614 SUBJECT: Fixture Fees Dear Ms. Shimada: As per your request and in compliance with California Government Code, Section 66016, enclosed is staffs proposal to the Costa Mesa Sanitary District Board of Directors for revising the District's fixture fees. The Board of Directors will be reviewing and considering adoption of the revised fees at their next upcoming board meeting on Thursday, May 27, 2010. The meeting is located at District Headquarters, 628 W. 19th Street, Costa Mesa, CA 92627. The meeting will begin at 5:30 p.m. If you have any questions and /or concerns regarding the enclosed proposal, please Contact me at scarroll _crosdca.gov or at (949) 645- 8400. Sincerely, Phone (949) 645 -8400 Fa x Scott Carroll (949) 650 -2253 General Manager Address 628 N/ 19th Street Enclosures: Staff Report, dated May 27, 2010 Costa Mesa, CA 92627 -2716 O. «. Printed on PWtCdrq Our con mwot1J' rs ►1 u7 anJ the m m med &y prmd ng "dmiste and semen coffeMon serr ices. Recycled Paper www.crosbca.gov Board of Directors May 27, 2010 Pape 5 of 5 Attachments Attachment A: Ordinance No. XXX, revising the charges collected by the District and establishing that fixture fees are capacity charges and making related clarifying changes. Attachment B: Resolution No. 2010 -XXX adopting revised and establishing new fixture fees. Attachment C: Ordinance No. 6 Attachment D: Ordinance No. 7 Attachment E: 1967 Uniform Plumbing Code Attachment F: I Ordinance No. 20 Attachment G: Engineer's Report Attachment H: 2007 California Plumbing Code Attachment I: Map • 41 1 ATTACHMENT C 7r 'e, ORDINANCE NO. 6 AN ORDINANCE PROVIDING RULES AND REGULATIONS RELATING TO CONNECTIONS TO DISTRICT SEWERAGE FACILITIES, ESTABLISHING CHARGES THEREFOR AND PROVIDING PENALTIES FOR VIOLATIONS. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES ORDAIN AS FOLLOWS: ARTICLE I - DEFINITIONS For the purposes of this Ordinance, certain words and terms are defined as follows: (a) Assessment Charges. Are those charges paid directly by the property owner for the construction of street sewers. (b) Connection Manhole. Shall mean a manhole constructed in the main line of a District trunk or subtrunk sewer not as a part of the original construction, or a manhole built adjacent thereto, for the purpose of permitting sewage to flow into a District sewer. (c) District Connection Charge. Is a connection charge the District's imposed directly by District as, a charge for the use of sewer system, i (d) District Sewerage Facility. Shall mean any property belonging to District used in the treatment, transportation or disposal of sewage or industrial waste. (e) Domestic Sewage. Shall mean the waterborne wastes derived from the ordinary living processes which are of such volume and character as to permit satisfactory disposal into a public sewer. (f) Dwelling Unit. A dwelling unit shall consist of one or more rooms in any building designed for occupany by one family and containing one kitchen unit. - (g) Industrial Waste. Shall mean any and all liquid or solid waste substance, not sewage, from any producing, manufacturing or processing operation of whatever nature. (h) Industrial Waste Treatment Plant or Facility. Shall mean any works or device for the treatment of industrial waste prior to its discharge into the District sewerage facilities. - 1 - gt F • (i) Main Sewers. Are those financed in part or totally by District connection charges or by developers and which form the connecting links between the trunk or subtrunk sewers and the street sewers, including pumping facilities when such are necessary. (j) Plumbing Fixture Unit. A plumbing fixture unit as used in this Ordinance is defined as being the same as set forth in Chapter 4 of the Western Plumbing officials Uniform Plumbing Code, 1967 Edition, as adopted by the City of Costa Mesa on December 2, 1968, a copy of which is on file in the office of the Secretary of the District. All roughing -in for future fixtures will be counted as fixture units to set charge. (k) Pretreatment. Shall mean treatment prior to discharge into a District sewerage facility by means of an industrial waste treatment plant or facility. (1) Public Corporation. Shall mean any city, district or other public agency duly authorized under the laws of the State of California. (m) Sewerage Facilities. Are any facilities used in the collection, transportation, treatment or disposal of sewage and industrial waste. (n) Street Sewers. Are those constructed as a result of local initiative and financing in tracts, subdivisions, commercial and industrial developments or other built -up areas through the use of assessment proceedings under the Street Improvement Act of 1911 or otherwise. Street sewers include dry sewers installed by developers prior to construction of trunk and subtrunk sewers. (o) Trunk Sewer Manholes. Shall mean those manholes constructed as a part of the District's sewer system. ARTICLE 2 - PERMIT REGULATIONS (a) Requirements. No person or public corporation shall be permitted to connect to, use or maintain a connection to the sewerage facilities of the District without a valid permit. (b) Condition Precedent. No permit shall be valid unless the real property to be sewered by use of the permit shall be 10 - 2 - • included within the boundaries of the District or which is currently being annexed to the District or unless said property.is subject to or being made subject to a service contract between the real property owner and District, (c) Permit. (1) The permit shall be in two parts: First, a connection permit for the purpose of authorizing connection to a District sewerage facility under conditions set forth in said permit; and secondly, a use permit for discharging sewage and industrial waste into District sewerage facilities in accordance with the rules, regulations and ordinances of the District as to characteristics, quality and quantity of sewage. (2) The use permit may prescribe requirements as to a connection manhole, an industrial waste treatment plant or.facility, or pretreatment, all to insure compliance with the District regulations as to characteristics, quality and quantity of sewage and industrial waste. Any such requirements shall be set forth in the permit by the Manager. (3) Surcharges for Use Permit, The District hereby establishes .the quantity of 15,000 cubic feet of sewage or industrial waste per month per acre of real property served and subject to District's ad valorem tax as the maximum allowable effluent to be discharged into the District's sewerage facilities without the payment of surcharges. Each user subject to District's ad valorem tax and discharging more than 15,000 cubic feet of sewage or industrial waste per month per acre shall be charged $.50 per 1,000 cubic feet or any portion of 1,000 cubic feet in excess of the 15,000 cubic feet maximum. Each user not subject to District's ad valorem tax and discharging more than 15,000 cubic feet of sewage and industrial waste per month from any one premise shall - 3 - be charged $1.00 per 1,000 cubic feet or any portion of 1,000 cubic feet discharged from such premises. All public agencies shall be exempt from payment of any surcharge herein established. Measurements may be required by the permittee, or permittee Is effluent may be considered equivalent to the water (excepting irrigation water) purchased by the permittee. Permittee shall upon demand provide District with his or its water usage records (4) All existing permits shall be modified or amended to comply with the provisions of this ordinance. (d) Suspension of Use Permit, The second part of the permit may be suspended if a permittee is acting in violation of any provision of the permit or of the ordinances, rules or regulations of the District thirty (30) days after receiving a formal written notice of such violation and a demand for correction thereof from the District. Such formal written notice shall be given only upon recommendation of the Manager and approval of the Directors of the District. (e) Violation. For each day or part of a day a permittee whose permit has been suspended continues to discharge sewage or industrial waste into a District sewerage facility in violation of the permit or of the ordinances, rules or regulations of the District, he or it shall be charged the sum equal to 10 per cent of the connection charge per day. No formal written notice of violation shall be authorized unless the Manager of the District has first given an informal written notice of violation to the subject permittee at least fifteen (15) days in advance of action of the Board of Directors. The same noticing procedure set forth hereinabove shall apply for intermittent or sporadic violators and in lieu of a suspension of permit, the District Directors may impose a fine of not less than $100.00 per day or any part of a day for intermittent violations. The amount of the fine may be directly related to increased - 4 - • • handling costs occasioned to the District by reason of such violations and /or damage caused to the sewerage facilities of this District by such violations. In such cases the formal written notice of violation shall set forth the fine to be imposed for violations after the thirty (30) day correction period. (f) Procedure to Acquire Permit. An applicant for a permit or his agent shall make application on a form furnished by the District. The permit application shall be supplemented by such plans, specifi- cations or other information considered pertinent in the judgment of the Manager of the District. The permit fees and charges as herein- after described shall be paid to the District at the time the permit application is filed. (g) Disposition of Charges. All charges established under this Article, when collected, shall be deposited in the District's Revolving Fund. ARTICLE 3 - PERMIT CHARGES Before any connection permit shall be issued, the applicant shall pay to the District or its agent the charges specified herein. (a) Connection Charge for New Construction, Single Dwelling Buildings For each,new single dwelling building constructed, the connection charge shall be $7.50 per plumbing unit. If on or before December 1, 1969, and on or before each succeeding December 1, the Directors of the District by resolution duly adopted resolve and direct, the aforesaid connection charge shall be increased effective the next succeeding January 1 by adding thereto the sum of $.25 per plumbing fixture unit. (b) Connection charge for New Construction, Multiple Dwelling Buildings. For each new multiple dwelling building con- structed, the connection charge shall be $7.50 for each plumbing fixture unit contained within such construction. If on or before December 1, 1.969, and on or before each succeeding December 1, the Directors of the District by resolution duly adopted resolve and direct, effective the next succeeding January 1, the aforesaid connection charge shall be increased by adding thereto the sum of - 5 - i i $,25 per plumbing fixture unit. (c) Connection Charges for New Construction, Other Than Dwelling Units, For all other new construction including but not limited to commercial, industrial and public building construction, the connection charge shall be $7.50 for each plumbing fixture unit contained within such construction, If on or before December 1, 1969, and on or before each succeeding December 1, the Directors of the District by resolution duly adopted resolve and direct, effective the next succeeding January 1, the aforesaid charge for each plumbing fixture unit shall be increased by adding thereto the sum of $.25 per plumbing fixture unit. (d) Connection Charges for Replacement Buildings. For new construction replacing former buildings, the connection charge shall be as calculated on the same basis as provided in Paragraphs (a) , (b), and (c) hereinabove. If such replacement construction is commenced within two years after demolition or destruction of the former building, be $7.50 a credit against such charges shall allowed calculated at per plumbing fixture unit replaced. If on or before December 1, 1969, and on or before each succeeding December 1, the Directors of the District by resolution duly adopted resolve and direct, effective the next succeeding January 1, the aforesaid credit shall be increased by adding thereto the sum of $.25 per plumbing fixture unit replaced. (e) Connection Charges for Additions to or Alterations of Existing Buildings. In the case of structures where further new construction or alteration is made to increase the occupancy thereof (including the finishing of commercial buildings into sub -lease occupancies) , the connection charge shall be $7.50 for each plumbing fixture unit added. In the event that such alterations or additions include the elimination of existing fixture units, a credit, cal- culated on the same basis, shall be allowed against the connection charge for such alterations or additions. If on or before December 1, 1969, and on or before each succeeding December 1, the Directors of the District by resolution duly adopted resolve and direct, the aforesaid plumbing fixture unit charge shall be increased, effective - 6 - r7l the next succeeding January 1, by adding thereto the sum of $.25. When Charge is to be Paid. Payment of connection charges shall be required at the time of the issuance of the building permit for all construction within the District, excepting in the case of a building legally exempt from the requirement of obtaining a building permit in the City of Costa Mesa. The payment of the sewer connection charge for such buildings will be required at the time of and prior to the issuing of a sewer connection permit for any construction within the territorial limits of the District. For that portion of the District within the City of Newport Beach and within the County of Orange, said fee shall nevertheless be paid through the offices of the Costa Mesa Sanitary District, 77 Fair Drive, Costa Mesa, California. Schedule of Charges. A schedule of charges specified• herein will be on file in the office of the Secretary of the District and in the office of the Building Department of the City of Costa Mesa and will be based on plumbing fixture units as defined and specified in Sections 402 and 403 of the Western Plumbing Officials uniform Plumbing Code, 1967 Edition, as adopted by the City of Costa Mesa on December 2, 1968.- (f) Interpretation of Permit Regulations, If the factual situations presented do not follow precisely within the rules herein promulgated in this Article, the Board of Directors shall interpret them in a reasonable manner. In making such interpretations, the Board shall be guided by the policy of the District, which is hereby stated as follows: It is the policy of the Directors of the District to base fees and charges in accordance with the benefits and uses supplied by the District. Those receiving the greatest benefits and most use of the facilities provided by the District shall proportionately bear more of the costs and expenses of i the District, ARTICLE 4 - PENALTIES AND SURCHARGES FOR VIOLATIONS (a) Permits Subsequently Obtained. Any person or public corporation connecting to a District sewerage facility or connecting 7 - to a sewerage facility which discharges into a District sewerage facility without first having obtained a permit as herein provided shall be charged double the amount hereinabove described for his or its permit. (b) Violations. (1) For each day or part of a day any person is without a valid permit connected directly to a District sewerage facility or to a sewerage facility which discharges into a District sewerage facility, he shall be liable to the District in the sum of $5.00 per day; and each day or part of a day such violation continues shall be a separate and additional violation. (2) For each day or part of a day any public corporation is without a valid permit connected directly to a District sewerage facility or to a sewerage facility which discharges into a District sewerage facility, it shall be liable to the District in the sum of $25.00 per day; and each day or part of a day such violation con- tinues shall be a separate and additional violation. ARTICLE 5 - FACILITIES REVOLVING FUND There is hereby established the Facilities Revolving Fund of the District. All charges as established by Article 3 hereof, when collected, shall be deposited in said fund. Said fund shall be used only for the acquisition, construction, reconstruction, maintenance and operation of sewerage facilities and other purposes described in Section .6520.5 of the California Health and Safety Code. ARTICLE 6 - ENFORCEMENT The provisions of this Ordinance may be enforced by Civil Action at law and /or by injunction. in this connection these regulations shall be construed as a contract by the Costa Mesa Sanitary District, and each permittee. - 8 - • • z r7. r� �J r� ARTICLE 7 - VALIDITY If any article, section, subsection, sentence, clause or phrase of this Ordinance, or the application of any thereof to any person, entity, public corporation or circumstances be held to be invalid for any reason, such invalidity shall not affect the validity of any other provision or application of any of the remaining provisions or portions of this Ordinance; and to this end the Board of Directors of the Costa Mesa Sanitary District hereby declares that it would have adopted this Ordinance and each and every article, section, subsection, sentence, clause and phrase thereof irrespective of the fact that any one or more other articles, sections, subsections, sentences, clauses or phrases, or the application of any thereof to any person, entity, public corporation or circumstance be declared invalid.. ARTICLE 8 - EFFECTIVE DATE AND URGENCY The Board of Directors finds and declares that numerous applications for connections to, construction of, and the use of sewerage facilities are being made by reason of the rapid growth and development within the District. The Board of Directors further declares and finds tRat rapid development within the District demands and requires the establishment of procedures, regulations and standards for sewerage facilities in order to immediately preserve the public Health and Safety. The Board further finds and declares that the overtaxing and overloading of district facilities necessi- tates the immediate establishment of funding as herein set forth to alleviate and relieve the imminent danger of major interruptions of service. For the foregoing reasons this Ordinance shall be effective immediately upon its passage. ARTICLE 9 - PUBLICATION The Secretary of the District shall certify to the passage of this Ordinance and shall cause the same to be published once in the Orange Coast Daily Pilot, a newspaper of general circulation, printed, published and circulated in the Costa Mesa Sanitary District, Orange County, California, and seven (7) days from and after its publication it shall be in full force and effect. - 9 - .. s • PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District, at a regular meeting held on the 3rd day of September., 1969. President of the Board of Directors of the Costa Mesa Sanitary District ATTEST: KERM RIMA SECRETARY BY (L � L � Assi ant Secr ary o t e Board of D ectors o the Costa Mesa Sanitary District STATE OF CALIFORNIA ) ss. COUNTY OF ORANGE ) I, JANE ANGEL, Assistant Secretary of the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, DO • HEREBY CERTIFY that the foregoing Ordinance, being Ordinance No. 6, was duly passed, approved and adopted as an urgency Ordinance by said Board, approved and signed by the President of said Board, and attested by the Assistant Secretary of said Board, all at a regular meeting of said Board held on the 3rd day of September, 1969, and that the same was passed and adopted by the following roll call vote: AYES: Directors - R.ima, Glockner, Warren, Briggs and Porter NOES: Directors - None ABSENT: Directors - None DATED this 4th day of September, 1969. Asses t Secretaeky of the Boar of Di4iectors of the Costa Mesa Sanitary District • - 10 - • 20 3�y�,�9 ATTACHMENT D ORDINANCE NO. 7 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, AMENDING ORDINANCE NUMBER 6 AND PROVIDING FOR SEWER CONNECTION FEES FOR TRAILER PARRS AND SWIMMING POOLS. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The Board of Directors of the Costa Mesa Sanitary District finds and declares that in passing Ordinance Number 6 sewer connection fees for trailer parks and swimming pools were omitted and the Board further finds that said facilities, being substantial users of the District facilities, that a charge is reasonable and necessary. Accordingly, Article 3 is hereby amended by changing the designation of Subsection (f) to Subsection (h) and by adding to said Ordinance the following Subsection (f).which shall read as follows: "(f) For each swimming pool constructed the connection charge shall be assessed at six fixture units, at $7.50 per fixture i unit. If on or before each December 1st the Directors of the District by resolution duly adopted resolve and direct, the aforesaid connection charge shall be increased effective the next succeeding January 1st, by adding thereto the sum of twenty -five cents per plumbing fixture Wnit." That there is hereby added to said Article 3, Subsection (g) which shall read as follows: "t) For each trailer parking space in any trailer park the sewer connection charge shall be calculated at twelve fixture units, at $7.50 per fixture unit. If on or before each December 1st the Directors of the District by resolution duly adopted resolve and direct, the aforesaid connection charge shall be increased effective the next succeeding January 1st, by adding thereto the sum of twenty -five cents per plumbing fixture unit." - 1 - i SECTION 2. Effective Date and Urgency. The Board of Directors finds and declares that numerous applications for connections to, construction of, and the use of sewerage facilities are being made by reason of the rapid growth and development within the District. The Board of Directors further declares and finds that rapid development within the District demands and requires the establishment of procedures, I regulations and standards for sewerage facilities in order to immediately preserve the public health and safety. The Board I further finds and declares that the overtaxing and overloading of District facilities necessitates the immediate establishment of funding as herein set forth to alleviate and relieve the imminent danger of major interruptions of service. For the foregoing reasons this ordinance shall be effective immediately upon its passage. SECTION 3. Publication. The Secretary of the District shall certify to the passage of this Ordinance and shall cause the same to be published once in the Orange Coast Daily Pilot, a newspaper of general circulation, printed and published and circulated in the Costa Mesa Sanitary District, Orange County, California, and seven (7) days from and after its publication it shall be in full force and effect. PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District, at a regular meeting held on the 3rd day of December, 1969. ATTEST: KERM RIMA SECRETARY BY �- sistant Sefcretary - 2 - President • is STATE OF CALIFORNIA ) ) ss. COUNTY OF ORANGE ). I, JANE ANGEL, Assistant Secretary of the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, DO HEREBY CERTIFY, that the foregoing Ordinance No. 7 was duly passed, approved and adopted by said Board, approved and signed by the President of said Board, and attested by the Assistant Secretary of said Board, all at a regular meeting of said Board held on the 3rd day of December, 1969, and that the same was passed and adopted by the following roll call vote: AYES: Directors - Rima, Briggs, Glockner and Porter NOES: Directors - None ABSENT: Directors - Warren DATED this 4th day of December, 1969. r� - 3 - • Ass f. tant Secr ary 3 International Association of Plumbing and Mechanical Officials UNIFORM PLUMBING CODE 1967 EDITION Adopted at the Thirty - Seventh Annual Conference OCTOBER, 1966 INTERNATIONAL ASSOCIATION OF PLUMBING ` AND MECHANICAL OFFICIALS (A Non - Profit Corporation) .+000 n a z M 4 M t International Association of Plumbing and Mechanical Officials UNIFORM PLUMBING CODE 1967 EDITION Adopted at the Thirty - Seventh Annual Conference OCTOBER, 1966 INTERNATIONAL ASSOCIATION OF PLUMBING ` AND MECHANICAL OFFICIALS (A Non - Profit Corporation) .+000 n a z M 4 M 4: :Y. 33 CHAPTER 4 DRAINAGE SYSTEMS Section 401 — Materials (a) Drainage pipe shall be cast iron, galvanized steel, galvanized lwrought iron, lead, copper, brass or other approved materials having a smooth and uniform bore, except that no galvanized .wrought iron or galvanized steel pipe shall be used underground and shall be kept at least six (6) inches above ground. (b) Drainage fittings shall be of cast iron, malleable • iron, iead, brass or same diameter asp he having st served t and all such fittings shall conform to the type of pipe used. 1 type. Bur Burred ends shall be shall reamed to the full bore of the pipe. 2. The threads of drainage fittings shall be tapped so as to allow one fourth (1 /4) inch per foot grade. Sec. 402 — Fixture Unit Equivalents The unit equivalent of plumbing fixtures shown in Table 4 -1 shall be based on the size of the trap required, and the unit equivalent of fixtures and devices not shown in'Table 4 -1 shall be based on the rated discharge capacity in GPM (gallons per minute) in accordance with Table 4 -2. Maximum trap loadings for sizes up to four (4) inches are as follows: 11/4. ,— I unit 11/2" — 3 units 2" — 4 units 3" — 6 units 4" —8 units Exception on self -service laundries. Sec. 403 — Size of Drainage Piping (a) The minimum sizes of vertical and /or horizontal drainage piping shall be determined from the total of all fixture units connected thereto; and additional, in the case' of vertical drain- age pipes, in accordance with their length. (b) Table 4 -3 shows the maximum number of fixture units allowed on any vertical or horizontal drainage pipe, building drain or building sewer of a given size; the maximum number of fixture units allowed on any branch interval of a given size; the maximum length (in feet) of any vertical drainage pipe of a given size. ii ftr UNIFORM PLUMBING CODE TABLE 4 -1 Minimum Up to 7% Trap b Trap 6 to 15 Kind of Fixture Arm Size . Units Bathtubs ........................................ 112" 2 Bidets ..... ... ........................ 1V2" 2 Dental Units or Cuspidors...... ................ I V2" 1 Drinking Fountains ............................ 11/4 " 1 Floor brains ................................... 2" 2 *Interceptors for grease, oil, solids, etc.......... 2" 3 *Interceptors for sand, auto wash, etc........... 3" 6 Laimlytubs ............... ................... 1.%" 2 I Laundry tubs or Clotheswashsr..... ............ 2" 2 *Receptors (floor sinks) indirect waste receptors for refrigerators, coffee urn, water station, etc. 1'/s" 1 *Receptors, indirect waste receptors for com- mercial sinks, dishwashers, airwashers, etc. 2" 3' Showers, single stalls .. .. .......... 2" 2 *Showers, ganq, (one unit pei head) .......... 2" Sinks, bar, Private (1 t/2 min. waste) ............ l Sinks, bar, commercial (2" min. waste) ......... 1V2". 2 Sinks, commercial or industrial, schools, etc. including dishwashers, wash up sinks and wash fountains (2" min. waste) ... , .... 1 Vx" 3 Sinks, flushing rim, clinic ...................... 3" 6 Sinks, and /or dishwashers; (residential) (2" min. waste) ............................ 1'/2" 2 Sinks, service ... .. .... ... 2" 3 Trailer park traps (one for each trailer) ......... 3:' 6 Urinals, pedestal .............................. 3" 6 Urinals, stall .................... A ......... 2" 2 Urinals, wall (2" min. waste) .................. 1 V2" 2 Urinals, wall trough (2" min. waste) .. _ ........ 1 Vs" 3 Wash basins (lavatories) single ................ 1 V2" 1 Wash basins, in sets .......... ........ ... I1h.. 2 Water closets ................. ......... ..... 3" 6 *NOTE -The size and discharge rating of each indirect waste receptor and each interceptor shall be based on the total rated discharge capacity of all fixtures, equipment or appliances dis- charging thereinto in accordance with Table 4 -2. Drainage piping serving batteries of 'appliances capable of produc- ing continuous flows shall be adequately sized to provide for peak (loads. Clothes washers in groups of 3 or more shall be rated at 6 unite each for the purpose of common waste pipe sizing. Where trap sizes are increased over the minimums shown in Table 4=1 or greater waste loadings. are evident, the discharge rating shall be determined in accordance with Table 4 -� Trap sizes shall not be increased to a point where the fixture discharge may be inadequate to maintain their self - scouring properties. DRAINAGE SYSTEMS TABLE 4 -2 35 DISCHARGE CAPACITY (In Gals, per min.) Up to 7% - Equals _ l Unit 6 to 15 Equals 2 Units 16 to 30 Equals 4 Units 31 to 50 Equals 6 Units . Over 50 gals. shall be determined by the Administrative Authority. Sec. 404 — Fixture Connections (Drainage) (a) .Drainage piping shall be -provided with approved inlet fittings for fixture connections, correctly located according to the size and type of fixture. proposed to be connected. ' (b) Two fixtures set back to back, within the distance allowed between a trap and its vent, may be served by a single drainage pipe provided that each fixture wastes separately into an ap- proved double fitting having inlet openings at the same level. Sec. 405 — Changes in Direction of Drainage Piping (a) Changes in direction of drainage piping shall be made by the appropriate use of approved fittings and shall be of the an�les presented - by a one - sixteenth (1/16) bend, one- eighth (1/8) bend, or one - sixth (1/6) bend, or other approved fittings of equivalent sweep. Horizontal to Vertical (b) Horizontal drainage lines, connecting with a vertical stack shall enter through forty -five (45) degree "Y" branches, sixty (60) degree - "Y" branches, combination "Y" and one - eighth (1/8) bend branches, sanitary tee or sanitary tapped tee brandhes, or other approved fitings of- equivalent sweep. No fitting having more than one (1) -branch at the same level shall be used unless such fitting is constructed so that the discharge from any one (1) branch cannot readily.enter any other branch. Double sanitary tees may be used when the barrel of the fitting is at least two (2) pipe sizes larger than the largest branch. (c) Horizontal drainage lines connecting with other' horizontal drainage lines shall- enter through. forty -five (45) degree "Y" branches, combination "Y" and one - eighth (1 /8) bend branches, or other approved fittings of.equivalent sweep. (d) Vertical drainage lines connecting with horizontal drain- age lines shall enter through forty -five (45) degree "Y" branches, combination "Y" and one -eighth (1/8) bend branches, or other approved fittings of equivalent sweep. Sixty (60) degree branches or offsets may be used only when. installed in a true vertical position. 36 UNIFORM PLUMBING CODE Sec. 406 — Cleanouts, (a) Each horizontal drainage pipe" shall be provided with a clean- , out at its upper terminal. Except that cieanouts may be omitted on each horizontal drainage pipe installed on a slope of seventy two 1(72 °) "degrees or less from the vertical (angle of 1/5 bend), and each such run -of "piping which is more than one hundred (100) feet in length shall be provided with a cleanout for each one hundred (100) feet or fraction thereof, in length of such piping; provided,-however, that excepting the building drain and its horizontal brandies, a clean- out shall: not be required on any pipe or piping which is above the first floor of the building. -(b) Each change in direction of horizontal drainage pipe shall be served by a cleanout if such change of direction exceeds twenty -two and one half (22Y2) degrees from a straight line, except no cleanout shall be required for not to- exceed one (1) forty -five (45) degree change of direction or one (1) forty -five l45) degree offset. (c) Each cleanout shall be installed so that it opens in a direction opposite to the flow of the soil or waste or at right angles thereto and, except in the case of "wye" branch and end -of -line cleanouts, shall be installed vertically above the flow'line,of the pipe. (d) Each - cleanout extension shall be considered as drainage piping and each ninety (90) degree cleanout extension shall be extended from a "Y" type fitting or other approved fitting of equivalent sweep. (e) Each .cleanout for an interceptor shall be outside of such interceptor. (f) Each cleanout unless installed under an approved cover plate shall be above grade, readily accessible, and so located as to serve the purpose for which it is intended. Cleanouts located under cover plates shrill be so installed as to provide the clearances and accessibility required by this section. (g). Each cleanout in piping two (2) inches or less in size shall be so installed that there is a clearance of not less than twelve (12) inches in front of the cleanout: Cleanouts in piping larger than two (2) inches - shall have a clearance of not less than eighteen (18) inches in front of the cleanout. Cleanouts in underfloor piping shall -be extended to or above the finished floor or shall be extended outside the building when there is less than .eighteen "(18) inches vertical and thirty (30) inches horizontal clearance from the means of access to such cleanout. No underfloor cleanout" in any residential occupancy, shall be located more than twenty (20) feet from an access door, trap door or crawl hole. (h) Cleanout fittings shall be not less in size than that given in Table 2-3. Except that cleanouts serving piping five (5) inches "and larger need not exceed four (4) inches in size. DRAINAGE SYSTEMS 37 (i) An approved type of two way cleanout fitting acceptable to the Administrative Authority, installed outside of a building at the lower and of a building drain and extended accessibly above grade,'may be substituted for an upper terminal cleanout. Sec. -407 -- Grade oUE[orisontat.Drainage Piping Horizontal'drainage piping shall be run in practical alignment and a uniform slope of not ; less than one - fourth (t /4) of an inch per foot -or two (2) percent, toward the .point of disposal; pro- vided, that where it is impractical due to the depth of the street sewer or to the structural features or to the arrangement of any building or structure to obtain a slope of o_ ne- fourth (1/4) of an inch: per foot or two (2) 0ercent, any such pipe or piping four (4) inches or larger in diameter may have, q slope of not less than one - eighth (A) of an inch per foot or one (1) percent when first approved by'the Administrative Authority. Sea. 408 — Gravity Drainage Required Wherever •practicable all plumbing fixtures shall be drained to the public sewer or private sewage disposal system by gravity. Sec. 409 — Drainage Below Curb' and Also Below Main.Sewer Level - - . .(a) Drainage" piping, serving fixtures that are located below the elevation of the curb -or property line, at the point where the building sewer crosses under the curb or. property line, and above the crown ".level of the main sewer, shall- drain by gravity into the main sewer, and shall be protected from back. Flow of sewage by .installing on approved .type bark water valve, and each such backwater valve shall be installed only in that rbranch or section of the drainage system which receives the discharge from fixtures located - below . the elevation of the curb or. property line. (b) Drainage. piping serving fixtures that' are located below the crown' level of the main sewer, shall discharge into an ap- proved water -tight sump or receiving tank, so 'located as to receive the sewage or wastes by gravity. From such sump or receiving = tank the sewage , or " other liquid wastes shall be lifted and discharged into the building drain or building sewer by approved ejectors, pumps or other equally efficient approved mechanical device. (c) The minimum size of any pump or any discharge pipe . from a sump having a water closet connected thereto shall be not less than two (2) inches. td) The discharge line from such ejector, pump or other me- chanical device 'shall be provided .with an accessible back water valve and gate vcilve; and if the, gravity drainage line to which such discharge line connects is horizontal, the method of con- UNIFORM PLUMBING CODE nection shall be from the top through a "wye" branch fitting. (e) Building drains or. building sewers receiving discharge from .any pump or ejector shall be adequately sized to prevent over - loading. Two (2) fixture -units shall be allowed for each gallon per minute of continuous flow. (f) Back -water valves, gate valves,• motors, compre4pprs, air tanks or other mechanical devices required by. this section, shall be located where they will be readily and easily acces- sible for inspection l and repair at all times, and unless con- tinuously exposed, shall be enclosed in a water tight masonry pit -fitted with an adequately sized removable cover. (g) The drainage and venting systems in connection with fixtures, sumps, receiving tanks and mechanical waste lifting devices, shall be installed under the same requirements as provided for in this code for gravity systems. (h) Sumps-kind receiving tanks shall be watertight and shall be constructed of concrete, ' metal or other approved materials. If constructed of poured concrete, the walls and bottom shall be adequately reinforced and designed to recognized acceptable stando:rds. Metal sumps or tanks shall be of such thickness as to serve their intended purpose and shall be treated internally and externally to resist corrosion. (i) All such sumps and receiving tanks shall be automatically dis- charged and when in any "public use" occupancy shall be provided ,with dual pumps or ejectors arranged to function independently in case of overload or mechanical failure. The lowest inlet shall have ;a minimum clearance of two (2) inches from the high water, or 'starting' level of the sump. . (j) Sumps and receiving tanks shall be provided. with sub- stantial covers having -a bolt and gasket type manhole or equivalent opening to permit access for inspection, repairs, and cleaning, The top shall be provided with a vent pipe which shall extend. separately through the roof, or when permitted, may be combined with other vent pipes. Such vent shall be large enough to maintain atmospheric pressure within. the sump under all normal operating conditions and in no case shall be less in size than that required by Table 4 -3 for the number of fixtures dis- charging into the sump, nor less than one and one half (11/2) inches in diameter. When the foregoing requirements are met and the vent, after leaving the sump, is combined with vents from fixtures discharging into the sump, the size of the combined vent need not exceed that required for -the total number of fixtures discharging into the sump. No vent. from an air- operating sewage ejector shall combine with other vents. (k) Air tanks shall be so proportioned as to :be - of equal. cubical capacity to .the ejectors connected therewith in which DRAINAGE SYSTEMS 39 there shall be maintained an air pressure of not less than two (2) pounds for each foot of height the sewage is to be raised. No water operated ejectors shall be permitted. (1) When subsoil drainage systems are installed, they shall be discharged into an approved sump or receiving tank and shall be discharged in a manner satisfactory to the' Administrative Authority. I TASLB 4-3 o . Lieu Maxlnsum Unit Loading and Maximum Length of Drednage and Vent Piping Based upon one4ourth inch (t/4') per Foot Slaps Size of Pipe (Inches) l Y4" 1 Y2„ 2" 2W 3" 4" 5„ 6" f!" ` 10" 12" Max. Units Drainage Piping' Vertical 0 21 163 323 484 256 600 1380 3600 Horizontal 0 .1 83 141 354 180 356 600 2200 3900 6912 Max. Length (Feet) Drainage Piping Vertical 10 65 85 148 212 300 390 510 750 Horizontal Unlimited Vent P43ing Horizontal and Vertical C Z Maximum Units Is 83 24 48 84 256 600 1380: 3600 Maximum Length 45s 60 120 180 212 300 390 510 750 (See Note) 3; 1 Excluding trip arms. 4 Only two six-unit traps or fixtures allowed on any horizontal branch 2 E=epi'stnks and urinals. or drain; and when trmk type water closets are' used not to exceed c 3 Except six-unit traps or fixtures. four six-unit fixtures on any vertical pipe or stack, provided that not 5 Vertical only. more than two such fixtures are conected to the stack in apy one m story. Z NOTE: The diameter of on individual vent shall be not less than one and one - fourth inches UVel nor less O than one -half the diameter of the dradn to which'it is connected. Not to exceed one -third of the total per, mitted length of any vent may be installed in a horizontal position. Fixture unit load values for drainage G and vent piping shall be computed from Tables Nos. 4-1 and 4-2. to L") 4 , 41 CHAPTER 5 } VENTS AND VENTING f Section 501 -- Vents Required Each plumbing fixture trap, except as otherwise provided in this code, shall be protected against siphonage and back pres- sure, and air circulation shall be assured throughout all parts of the drainage system by means of vent pipes installed in accord- ance with the requirements of this chapter and as otherwise required by this code. Sec. 502 - Vents Not Required (a) Where permitted by the Administrative- Authority, vent r piping may be omitted on an interceptor when such interceptor facts as a primary settling tank and discharges through a hori- zontal indirect waste pipe into a secondary interceptor which is located within twenty -five (25) feet of the primary tank, The secondary interceptor shall be properly trapped and vented. (b) Traps serving sinks which are part of the equipment of bars, soda fountains and counters, need not be vented when the location and construction of such bars, soda fountains and counters is such as to make it impossible so to do. When such conditions exist, said sinks shall discharge by means of ,ap- proved indirect waste pipes into a floor sink or other approved type receptor. (c) No vent pipe will be required on a trap which connects to on indirect waste pipe. Sec. 503 -- Materials r (a) Vent pipe . shall be cast iron, galvanized steel, galvanized wrought iron, lead, copper, brass, or other approved materials; ex- cept that no galvanized steel or galvanized, wrought iron pipe shall,I be used underground, arid shall be kept at least six (6) inches above ground, (b) Vent fittings shall be cast iron, galvanized malleable iron or galvanized steel, lead, copper or brass, except that no gal- vanized malleable iron or galvanized steel" fittings shall be used underground and shall be kept at least six (6) inches above ground. (c) Changes in direction of vent piping shall be made, by the appropriate use of approved fittings and no such pipe shall, be sirdined Br bent. Burred ends shall be reamed to the full bore of the pipe. Sec. 504 -- Sise of Vents (a) The size of vent piping shall be determined from its length and the total number of fixture units connected thereto, as set ' ATTACHMENT F ORDINVCE NO. 20 AN ORDINANCE PROVIDING RUMS AMID REGMATIONS RELATING TO CONN9MONS ZO DISTRICT SE OtWE FACILITIES, ESTABLISHING CHARGES IMMEW AMID PROVIDING PENALTIES FOR VIOIATICNS. . 7he Board of Directors finds and declares that numerous applications for connections to, construction of, and the use of sewerage facilities are being made by reason of the rapid growth and development within the DISTRICT. Thee Hoard of Directors further declares and finds that rapid development within the DISTRICT demands and requires the.establishment and periodic revision of procedures, regula- tions and standards for sewerage facilities in order to preserve the public health and safety. The Hoard further finds and declares that the overtaxing and over- loading of DISTRICT facilities necessitates the establishment of funding as herein set forth to alleviate and relieve the imminent danger of major interruptions of service. The Hoard further finds and declares that the DISTRICT can no longer rely totally on the ad valorem tax for this purpose. The Board further finds and declares.that -in the interest of clarity and efficiency it is desirable to re- adopt an amended Ordinance 6 as Ordinance 20 and by re- adopticn to repeal ordinances 6, 7, 9, 10, 11, 14, 15 and 19. Acoordingly, the following revised and amended Ordinance 6 is hereby adopted as Ordinance 20: ARTICLE I - DEFINITIONS Four the purpose of this Ordinance, certain words and terms are defined as follows: (a) Assessment Charges. Are those charges paid directly by the property 40 osier for the of street sewers. -1- (b) Connection Manhole. Shall mean a manhole constructed in the main line of a DISTRICT trunk or subtnmk sewer not as a part of the original construction, 0 or a manhole built adjacent thereto, for the purpose of permitting sewage to flow into a DISTRICT sewer. (c) DISTRICT Connection Charge. Is a connection charge imposed directly by DISTRICT as a charge for the use of the DISTRICT's sewer system. (d) DISTRICT Sewerage Facility. Shall mean any property belonging to DISTRICT used in the transportation or disposal of sewage or industrial waste. (e) Domestic Sewage. Shall mean the waterborne wastes derived from the ordinary living processes which are of such volume. and character as to permit satis- factory disposal into a public sewer. (f) Dwelling Unit. A dwelling unit shall consist of one or more roams in any building designed for occupancy by one family and containing one kitchen unit. (g) Industrial Waste. Shall mean any and all liquid or solid waste substance, not sewage, from any producing, manufacturing or processing operation of whatever 0 nature. (h) Industrial Waste Treatment Plant or Facility. Shall mean any works or device for the treatment of industrial waste prior to its discharge into the DISTRICT sewerage facilities. (.i) Main Sewers. Are those financed in part or totally by DISTRICT connec- tion charges or by developers and which form the connecting links between the trunk cr subtrunk sewers and the street sewers, including pulping facilities when such are necessary. (j) Plumbing Fixture Unit. A plumbing fixture unit as used in this Ordi- nance is defined as being the same as set forth in Chapter 4 of the Western Plumbing officials Uniform Plumbing Code as adopted by the City of Costa Mesa, a copy of which is on file in the office of the Secretary of the DISTRICT. All -2- I roughing -in for future fixtures will be counted as fixture units to set charge. {k) pretreatment. Shall mean treatment prior to discharge into a DISTRICT sewerage facility by means of an industrial waste treatment plant or facility. (1) public Corporation. Shall mean any city, district or other public agency duly authorized under the laws of the State of California. {m� Sewerage Facilities. Are any facilities used in the collection, trans- portaticn, treatment or disposal of sewage and industrial waste. (n) Street Sewers. Are those ca structed as a result of local initiative and financing in tracts, subdivisions, commercial and industrial developments or other built -up areas through the use of assessment proceedings under the Street Improvement Act of 1911 or otherwise. Street sewers include dry sewers installed by developers prior to construction of trunk and subtrunk sewers. (o) Trunk Sewer Manholes. Shall mean those manholes constructed as a part of the DISTRICT's sewer system. ARTICLE 2 - PERMIT REGULATIONS (a) Requirements. No person or public corporation shall be permitted to connect tc, use or maintain a connection to the sewerage facilities of the DISTRICT without a valid permit. (b) Condition Precedent. No permit shall be valid unless the real property to be sewered by use of the permit shall be included within the boundaries of the DISTRICT or which is currently being annexed to the DISTRICT or unless said property is subject to or is being made subject to a service contract between the real pacperty owner and the DISTRICT. Any owner or developer of property within the geographical boundaries of the COSTA MESA SANITARY DISTRICT who sewers said property by a direct connection of sewer laterals to.the facilities of Sanitation Districts No .1 6, and 7 within the COSTA MESA SANITARY DISTRICT, shall be exempt from the fixture fee requirements of this Ordinance. -3- (c) Permit. (1) permit to Connect. A connection permit for the purpose of authorizing connection to a DISTRICT sewerage facility under conditions set forth in said permit is required before connection will be authorized. (2) permit to Use. The use permit will prescribe requirements as to a correction manhole, an industrial waste treatment plant or facility, or pretreat- all to insure compliance with the DISTRICT regulations as to characteristics, quality and quantity of sewage and industrial waste. Any such requirements shall be set forth in the permit. (3) Surcharges for Use Permit. The DISTRICT hereby establishes the quantity of 15,000 cubic feet of sewage or industrial waste per month per acre of real property served as the maximLan allowable effluent to be discharged into the DISTRICT's sewerage facilities without the payment of surcharges. Each user discharging more than 15,000 cubic feet of sewage or industrial waste per month per acre shall be charged $6.00 per 1,000 cubic feet or any portion thereof in 0 excess of the 15,000 cubic feet maximum. All public agencies shall be exempt fran payment of any surcharge herein established. Measurements may be required by the permittee, or permittee's effluent may be considered equivalent to the water (excepting irrigation water) purchased by the permittee. Permittee upon demand shall provide DISTRICT with his or its water usage records and DISTRICT shall bill excess users of the system monthly based upon the charges set forth herein. (d) suspension of Use Permit. The second part of the permit may be suspended if a pennittee is acting in violation of any provision of the permit or of the ordinances, rules or regulations of the DISTRICT thirty (30) days after receiving a foal written notice of such violation and a demand for correction thereof from the DISTRICT. Such formal written notice shall be given only upon recommendation of the Manager and approval of the Directors of the DISTRICT. -4- (e) Violation. Fbr each day or part of a day a permittee whose permit has been suspended continues to discharge sewage or industrial waste into a DISTRICT sewerage facility in violation of the permit or of the ordinances, rules or regula- tions of the DISTRICT, he or it shall be charged the sum equal to 10 per cent of tbR,connecticn chard per day. No formal written notice of violation shall be authorized unless the Manager of the DISTRICT has first given an informal written notice of violation to the subject permittee at least fifteen (15) days in advance of act2.cn of the Board of Directors. The same noticing procedure set forth herein - above shall apply for intermittent or sporadic violators and in lieu of a suspension of permit, the DISTRICT Directors may impose a fine of not less than $200.00 per day or any part of a'day for intermittent violations. The amount of the fine may be directly related to increased handling costs occasioned to the DISTRICT by reason of such violations and /or damage caused to the sewerage facilities of this DISTRICT by such violations. In such cases the formal written notice of violation shall set forth the fine to be imposed for violations after the thirty (30) day correction period. (f) Prooedure to Acquire Permit. An applicant for a permit or his agent shall make application on a farm furnished by the DISTRICT. The permit application shall be supplemented by such plans, specifications or other information considered pertinent in the judgment of the Manager of the DISTRICT. The permit fee and charges as hereinafter described shall be paid to the DISTICT at the time the permit appli- cation is filed. (g) Disposition of Charges. All charges established under this Article, when collected, shall be deposited in the DISTRICT's Facilities Revolving F1md. ARTICLE 3 - PEN CT CHARGES Before any connection permit shall be issued, the applicant shall pay to the DISTRICT or its agent the charges specified herein. -5- (a) Permit Charges, Plumbing Unit. The charges hereinafter provided may be changed from time to time as provided for in ARTICLE 9 of this Ordinance: FIXTLIRE FEE/FIXTURE (b) Connection Charge for Mobile Hanes. For each nubile home parking space in any mobile home park the sewer connection charge shall be calculated at twelve (12) fixture units, at $10.00 per fixture unit. If on or before each December 1, the Directors of the DISTRICT by resolution duly adopted resolve and direct, the aforesaid connection charge shall be increased effective the next succeeding Janu- ary 1, by adding thereto the sum of $0.25 per plumbing fixture unit. -6- 0 $15.00 Laundry Tub or Wastes 15.00 Shower 15.00 Sink, bar 7.50 Sink, Kitchen 15.00 Wash Basin 7.50 Wash Basin (Set) 15.00 Water closet (Toilet) 45.00 Bid . 15.00 Dental Units 7.50 Drinking Fountains 7.50 Floor Drains 15.00 Interceptors for Grease, Oil, Solids, Etc. 22.50 Interceptors for Sand, Auto Wash, Etc. 45.00 Laundry Tub or Washer (Self Service) 22.50 Receptors 22.50 Shower, Gang - Per Head 7.50 Sinks, Bar - Commercial 15.00 Sinks, commercial or Industrial 22.50 Sinks, Floor 7.50 Sinks, Flushing Rim 45.00 Sinks, Service 22.50 Swim dng pal 45.00 Urinals, PedestaPedestal 45.00 Urinals, Stall 15.00 Urinals, Wall 15.00 Urinals, Wall Trough 22.50 (b) Connection Charge for Mobile Hanes. For each nubile home parking space in any mobile home park the sewer connection charge shall be calculated at twelve (12) fixture units, at $10.00 per fixture unit. If on or before each December 1, the Directors of the DISTRICT by resolution duly adopted resolve and direct, the aforesaid connection charge shall be increased effective the next succeeding Janu- ary 1, by adding thereto the sum of $0.25 per plumbing fixture unit. -6- 0 (c) When Charge is to be Paid. Payment of connection charges may be required. at the time of the issuance of the Building Permit for all construction within the DISTRICT, but in all cases, payment of charges must be made prior to the issuance of the Plumbing Permit an said construction, excepting in the case of a building legally exempt from the requirement of r! a building permit for the City of Costa Mesa. The payment of the sewer connection charge for such building will be required at. the time and prior to the issuing of a sewer connection permit for any construction within the territorial limits of the DISTRICT. Fbr that portion cf the DISTRICT within the City of Newport Beach and. within the County of Orange, said fee shall nevertheless be paid through the offices of the COSTA MESA SANITARY DISTRICT, 77 Fair Drive, Costa Mesa, California. (d) Schedule of Charges. A schedule of charges specified herein will be on file in the office of the Secretary of the DISTRICT and in the office of the Building Department of the City of Costa Mesa and will be based on plumbing fixture units • as defined and specified in Sections 402 and 403 of the Western Plumbing Officials Uniform Plumbing Co& as adolted by the City of Costa Mesa. (e) Interpretation of Permit Regulations. If the factual situations presented do not follow precisely within the rules herein promulgated in this Article, the Hoard of Directors shall interpret them in a reasonable manner. In making such interpretations, the Board shall be guided by the policy of the DISTRICT, which is hereby stated as follows: It is the policy of the Directors of the DISTRICT to base fees and charges in accordance with the benefits and uses supplied by the DISTRICT. Those receiving the greatest benefits and most use of the facilities provided by the DISTRICT shall proportionately bear more of the costs and expenses of the DISTRICT. ARTICLE 4 - PENALTIES AND SURCHARGES FOR VIOLATIONS • (a) Permits Subsequently Cbtained. Any person or public corporation connec- -7- ting to a DISTRICT sewerage facility or connecting to a sewerage facility which dis- charges into a DISTRICT sewerage facility without first having obtained a permit as herein provided shall be charged double the amount hereinabove described for his or its permit. (b) Violations. (1) Fbr each day or part of a day any person is without a valid permit connected directly to a DISTRICT sewerage faccility or to a sewerage facility which disdnarged into a DISTRICT sewerage facility, he shall be liable to the DISTRICT in the sum of $10.00 per day; and each day or part of a day such violation continues shall be a separate and additional violation. (2) Igor each day or part of a day any public corporation is without a valid permit connected directly to a DISTRICT sewerage facility or to a sewerage facility which discharges into a DISTRICT sewerage facility, it shall be liable to the DISTRICT in the sum of $50.00 per day; and each day or part of a day such viola- tion continues shall be a separate and additional violation. • ARTICLE 5 - FACILITIES REVOLVING FUM There is hereby established the Facilities Revolving Fund of the DISTRICT. All charges as established by Article 3 hereof, when collected, shall be deposited in said fund. Said fund shall be used only for the acquisition, construction, and re= structicn of sewage facilities within the DISTRICT and not for repair, main- tenance, upkeep, or DISTRICT administrative expenses. ARTICLE 6 - INSPBCTICN AND AMUNISTRATION FEES Subject to change by resolution as provided for in ARTICLE S, the following inspection and a&dnistration fees shall be assessed: (a) Permit Fee - Personnel Hourly Rates (1) Construction Inspector $49.84 (2) Engineering Aide 25.70 (3) Intermediate Clerk Typist (4) Accounting Clerk (5) Permit flee (b) Plan Check and Inspecticn (1) Existing or new.6" VCP lateral (2) New manhole and 8" VCP to property line (3) Construction of new facilities for dedication to the DISTRICT (c) Annexation Fee (1) District Engineer (2) District Attorney (3) District Manager (4) Clerk of the District (5) Assistant Finance Director (6) Accounting Clerk (7) Miscellaneous printing &-postage $18.70 44.30 144.00. $270.00 7bu.00 7% of construction cost but not less than $760.00. $400.00 300.00 80.48 124.52 25.67 44.30 30.00 $1,°005.00 The DISTRICT may cdnarge actual additional costs incurred in annexation which may be caused by, but not necessarily limited to, annexation elections, the expenses of public hearings in "A. sent annexations, litigation challenging the validity of Board action in the approval of annexations and such other reasonable costs which may be incurred over and above the permit fee provided for in this Article and sub- section. Additional assessments for annexation may be imposed by the DISTRICT for costs and expenses incurred by the DISTRICT which are of an unusual nature not normally incurred in the course of an annexation or any additional cost or expense incurred by the DISTRICT to correct any error or misrepresentation made by -9- any applicant to the DISTRICT regarding any proposed annexation. No refund will be made to any applicant abandoning any annexation where said abandonment is not attributable to any fault of the DISTRICT. (d) Connection Fee. A permit fee of $144.00 shall be charged ::hare applicant wishes tr -,onnect to and use DISTRICT facilities without construction of improvements. The fee shall be charged in any case where DISTRICT administrative and inspection services are « . �� In addition to those fees provided for in Articles 3 and 7, there shall be established and collected the follaging fees, the amount of which shall be deter- mined by the agency for which they are collected: (a) Any fee collected for and remitted to County Sanitation Districts 1, • 6 and 7. (b) State Board of Equalization annexation filing fees collected for and • remitted to that agency. (c) County Surveyor for the County of orange fee collected for and remitted to that agency for annexation plancheck. (d).Fees collected and remitted to orange County Local Agency Formation Commission. (e) Any other fee required to be collected and remitted to any other goc nmetrtal agency as a condition to annexation or use of said governmental agency's facilities. ARTICLE 8 - FEE CHANGES All of the fees established by this Ordinance may be increased, decreased, or abolished, or otherwise modified at any time by resolution duly adapted by the Board of Directors of the DISTRICT and said resolution shall have the same force and effect when adopted as though this Ordinance had been amended to provide said 0 -10- ARTICLE 9 - ANNEXATION RDQIIIRII�TIS (a) mien Demed Annexed. Except as hereinafter provided, no sanitary sewer service, including residential trash disposal service, shall -be provided to any applicant for service unless and until said applicant shall have, applied for and been approved by annexation to the DISTRICT. Approval shall. be deemFbd complete when approved by the local Agency Formation C iassion and when the property to be served has been declared by Board resolution to be annexed to the DISTRICCT. (b) EKc a tions. Sanitary sewer service, including trash collection, may be provided by contract to applicants for service without annexation to the DISTRICT, however contracts for service may be entered into by the DISTRICT only on those parcels lying in County territory or within the geographical limits of an incorporated city other than the city of Costa Mesa. All parcels lying.within the .geographical limits of the City of Costa Mesa will be served only after annexation to the DISTRICT as heretofore set forth. • ARTICLE 10 - MURCEMERr 7he provisions of this Ordinance may be enforced by civil action at law and /or by injunction. In this connection these regulations shall be construed as a contract by the COSTA MM SANITARY DISTRICT and each permittee. ARTICLE 11 - VALIDITY If any article, section, subsection, sentence; clause, or phrase of this Ordinance, or the application of. any thereof to any person, entity, public corpora- tion, or circumstances be held to be invalid for any reason, such validity shall not affect the validity of any other provision or application of any of the remain - 2M provisions or portions of this QaUnance; and to this end the Board of Directors of the COSTA MESA SANITARY DISTRICT hereby declares that it would have adopted this Ordinance and each and every article, section, subsection, sentence, clause, and phrase thereof irrespective of the fact that any one or more other articles, • sections, subsections, sentences, clausest or phrases, or the application of any thereof to any person, entity, public eospDratian, or circumstance be declared invalid. -11- ARTICLE 12 - PUBLICATION The Clerk of the DISTRICT shall certify to the passage of this ordinance and shall cause the same to be published once in the Orange Coast Daily Pilot, a newspaper of general circulation, printed, published, and circulated in the COSTA MESA mwjr RY DISTRICT, Orange County, California, and seven (7) days from and after its publication it shall be in full force and effect. SECTION 2. REPEAL Ordina=x�es 50 7, 9, 10, 11, 14, 15, and 19 are hereby and by adoption of this Ordinance 20 repealed. Any other ordinance or part of ordinance of the DISTRICT in conflict with this Ordinance is hereby repealed. PASSED AMID ADOPTED by the Board of Directors of the CCSTA MESA SANITARY DISTRICT, at a regular meeting held on the 9th day of March , 1989 . JAMES A. WAHNER President • ROBERT HANSON Secretary I, Florin T. Reichle, Clerk of the Costa Mesa Sanitary District Board of Directors of Orange County, California, DO HEREBY CERTIFY that the foregoing Ordinance, being Ordinance No. 20, was duly passed, approved and adopted by said Board, approved and signed by the President of said Board, and attested by the Secretary of said Board, all at a regular meeting of said Board held on March 9, 1989; and that the same was passed and adopted by the following roll call vote: . AYES: Directors - Wahner, Crank, Hanson, Green, Ferryman. NOES: Directors - None ABSENT% Directors - None DATED this 14th day of March, 1989. • FLORINE T. REICHLE Clerk of the District -12- Costa Mesa Sanitary District • 1] �J ATTACHMENT G . g „kJiN4,F h ENGINEER'S REPORT JUSTIFICATION FOR THE INCREASE IN FIXTURE FEES IN CONJUNCTION WITH THE CONVERSION TO CAPACITY CHARGES Prepared by T R 31720 s � EXP, 010 � Lr�or Robin B. Harriers District Engineer RCE 31720 April 6, 2010 Protecting our community's heafth and the environment 6y providing solid waste and sewer collection services. . www.cmsdca.gov • Statutory use of capacity charges for sanitary districts is for acquisition, construction, or reconstruction of local sewers. • The District televised the 216 miles of District sewer mains from January 2006 to March 2009 under Project #175 to determine the reconstruction necessary to insure the sewer system operates properly and reaches its life expectancy. • The system was constructed from 1953 on, with the majority of the system constructed from 1953 to1970. Current estimates place the life expectancy of vitrified clay pipe (VCP) sewer systems constructed within this timeframe at 100 years, and possibly longer if properly constructed, reconstructed, and well maintained. • In the 2008 -2009 fiscal year, the District initiated Project #183 System Wide Sewer Reconstruction to fund the necessary reconstruction efforts disclosed from the televising project. • The televising project used the National Association of Sewer Service Companies ( NASSCO) Pipeline Assessment and Certification Program (PACP) sewer grading system that uses 1 through 5 ratings for both structural and maintenance categories. This industry standard grading system provides the District the ability to understand the condition of the system and to properly plan reconstruction efforts. • Sanitary Sewer Overflows (SSOs) are a result of sewer system deficiencies such as NASSCO PACP Grade 4s and 5s, structural and maintenance. SSOs are prohibited by the United States Environmental Protection Agency (EPA) and under the State of California Water Resources Control Board General Waste Discharge Requirements Order No. 2006 -0003 adopted May 20, 2006. • On the NASSCO PACP rating scale, a score of 5 indicates immediate attention is required and a score of 4 indicates reconstruction will likely be necessary in the next few years. The results of the District -wide CCTV project were as follows: Grade 5 Structural Ratings 239 Reaches Grade 4 Structural Ratings 915 Reaches Grade 5 Maintenance Ratings 34 Reaches Grade 4 Maintenance Ratings 679 Reaches Total 1,867 Reaches Ontecting our coa munity's f taftb and the em*vnment 6y providing solid waste and seiner colfection sen4m wunv.crosdca.gov I...J • • • • Reconstruction costs are estimated as follows: Structural Grade 4 and 5 Ratings a. Average anticipated reconstruction cost of worst 29 Grade 5 = $15,400 Total structural Grade 4 and Grade 5 locations = 915 + 239 = 1,154 C. Total Cost = 1,154 x $15,400 = $17,771,600 Maintenance Grade 4 and 5 Ratings a. CMSD in -house staff is able to remediate 213 of total locations. Average cost to reconstruct each remaining location = $190,580 b. Locations to be reconstructed = 1 /3(Grade 4 and Grade 5) = 1/3(679 + 34)= 237 C. Total Cost = 237 x $190,580 = $45,167,406 Total Reconstruction Costs Total Reconstruction Costs = Structural + Maintenance Total = $17.8 million + $45.2 million = $63 million • The current Costa Mesa Sanitary District Fixture Fees are based on $7.50 per plumbing fixture as plumbing fixtures are defined in the California Plumbing Code and shown therein. The Costa Mesa Sanitary District Fixture Fees have not been increased since Ordinance No. 6 and Ordinance No. 7 were adopted on September 3, 1969 and December 4, 1969, respectively. • If increased 1 % per year, a reasonable yearly increase from 1971 to 2009, Fixture Fees would increase by 48% from $7.50 per plumbing fixture to $11.08 per plumbing fixture. This would increase the average fixture fees for a new residence from $245 to approximately $360 per residence. Credit for fixtures removed when new fixtures are added will also correspondingly increase. A similar method to consider an increase in the fixture fees from 1971 to the present is the increase in the Construction Cost Index (CCI). The total CCI increase from 1971 to 2009 is 188 %, or an average yearly CCI increase of 4.82 %, which is above the I% increase calculated above by assuming an increase of 1 % per year since 1971. Attached is a copy of the Construction- Cost Index yearly increases. ovact* our co =wdty's 6salt6.and t& exvimnmsat 6y providing solid oasts and mwtr wffectwn snviccs. www.crosdmpv • Assuming a conservative standpoint of utilizing the smaller increase of 1% per year, the basic fixture fee unit will be $11.08. • As part of this report, a map of the District with the locations of the Grade 4 and Grade 5 structural and maintenance ratings was prepared. The locations are distributed relatively evenly throughout the District, indicating the fixture fees and the increases thereto, are appropriately applied to all categories of development and all parcels within the District. The map is attached hereto. • Fixture Fee revenue averaged approximately $48,000 over the last 10 years with a high of $77,358 in fiscal year 2003 -2004. Increasing the $48,000 average by 48% equates to approximately $71,040. Funding $63 million at $71,040 per year will take approximately 887 years indicating additional revenue sources are required. 4ivtecting our community's beaky and t& envvvnment by pmvidmg sohduwu andsewerco&ction services. www.crosdca gov 0 • 0 I. • • COSTA MESA SANITARY DISTRICT CHANGES IN CONSTRUCTION COST INDEX 1950 THROUGH 2009 Annual Year Index Change 1950 510' Na 1951 543 6.47% 1952 569 4.79% 1953 600 5.45% 1954 628 4.67% 1955 660 5.10% 1956 692 4.85% 1957 724 4.62% 1958 759 4.83% 1959 797 5.01% 1960 824 3.39% 1961 847 2.79% 1962 872 2.95% 1963 901 3.33% 1964 936 3.88% 1965 971 3.74% 1966 1019 4.94% 1967 1074 5.40% 1968 1155 7.54% 1969 1269 9.87% 1970 1381 8.83% 1971 1581 14.48% 8.59 7.86 7.75 7.58 1972 1753 10.88% 9.52 8.24 8.00 7.66 1973 1895 8.10% 1029 8.64 825 7.74 1974 2020 6.60% 10.97 9.06 8.50 7.82 1975 2212 9.50% 12.01 9.50 8.75 7.90 1976 2401 8.54% 13.04 9.96 9.00 7.98 1977 2576 7.29% 13.99 10.44 9.25 8.06 1978 2776 7.76% 15.08 10.94 9.50 8.14 1979 3003 8.18% 16.31 11.47 9.75 8.22 1980 3237 7.79% 17.58 12.02 10.00 8.30 1981 3535 9.21% 19.20 12.60 10.25 8.38 1982 3825 8.20% 20.77 13.21 10.50 8.46 1983 4066 6.30% 22.08 13.85 10.75 8.54 1984 4146 1.97% 22.51 14.52 11.00 8.63 1985 4195 1.18% 22.78 1522 11.25 8.72 1986 4295 2.38% 23.32 15.95 11.50 8.81 1987 4406 2.58% 23.92 16.72 11.75 8.90 1988 4519 2.56% 24.53 17.53 12.00 8.99 1989 4615 2.12% 25.05 18.38 12.25 9.08 1990 4732 2.64% 25.69 19.27 12.50 9.17 1991 4835 2.18% 26.25 20.20 12.75 9.26 1992 4985 3.10% 27.06 21.17 13.00 9.35 1993 5210 4.51% 28.28 22.19 13.25 9.44 1994 5408 3.80% 29.35 23.26 13.50 9.53 1995 5471 1.16% 29.69 24.38 13.75 9.63 1996 5620 2.72% 30.50 25.56 14.00 9.73 1997 5826 3.67% 31.62 28.79 14.25 9.63 1998 5920 1.61% 32.13 28.08 14.50 9.93 1999 6059 2.35% 32.89 29.43 14.75 10.03 2000 6221 2.67% 33.77 30.85 15.00 10.13 2001 6343 1.96% 34.43 32.34 15.25 10.23 2002 6538 3.07% 35.49 33.90 15.50 10.33 2003 6694 2:39% 38.34 35.64 15.75 10.43 2004 7115 6.29% 38.63 3725 16.00 10.53 2005 7446 4.65% 40.43 39.05 16.25 10.64 2006 7751 4.10% 42.09 40.93 16.50 10.75 2007 7966 2.77% 43.26 42.90 16.75 10.86 2008 8310 4.32% 45.13 44.97 17.00 10.97 2009 6528 2.62% 46.31 47.14 17.25 11.08 Ave: 4.82% Total Sum: 188.10% It. ' • • ry ATTACHMENT H fi 07 lifornia PI bing Code California Code of gulations Title 24, Part 5 California Building Standards Commission Based on 2006 Uniform Plu EFFECTIVE JANUARY 1, 2008 (For Errata and Supplements, see History Note Appendix) 1 > ATTACHMENT H Copyright' to 2006 UPC` Held by INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS 5001 East Philadelphia Street Ontario, California 91761 -2816 Copyright` to all California State Provisions Held By CALIFORNIA BUILDING STANDARDS COMMISSION 2525 Natomas Park Drive, Suite 130 Sacramento, CA 95833 -2936 First Printing, May 1, 2007 Printed in The United States s.qW? • • • • ATTACHMENT H CHAPTER 7 SANITARY DRAINAGE Part I — Drainage Systems. 701.0 Materials. 701.1 Drainage piping shall be cast iron, galvanized steel, galvanized wrought iron, lead, copper, brass, I Stainless Steel 304 or 316L, Schedule 40 ABS DWV, Schedule 40 PVC DWV; extra - strength vitrified clay pipe, or other approved materials having a smooth and uniform bore, except that: 701.1.1 No galvanized wrought -iron or galvanized steel pipe shall be used underground and shall be kept at least six (6) inches (152 mm) aboveground.. 701.1.2 ABS and PVC DWV piping installations shall be installed in accordance with IS 5, IS 9, and Chapter 15 "Firestop Protection." Except for individual single - family dwelling units, materials exposed within ducts or plenums shall have a flame- spread index of not more than 25 and a smoke-developed .'index of not more than 50, when tested in accordance with the. Test for Surface - Burning Characteristics of the Building Materials. (See the Building Code standards based on ASTM E-84 and ANSI /UL 723.) 701.1.2.1 (For OSHPD 1, 2, 3 & 41 ABS and PVC installations are not allowed. 701.1.2.2 ( HCD 1 & HCD 21 ABS and PVC installations are limited to not more than two stories of areas of residential accommodation. 701.1.3 No vitrified clay pipe or fittings shall be used aboveground or where pressurized by a pump or ejector. They shall be kept at least twelve (12) inches (305 mm) belowground. 701.1.4 Copper tube for drainage and vent piping shall have a weight of.not less than that of copper drainage tube type DWV. 701.1.5 Stainless steel 304 pipe and fittings shall not be installed underground and shall be kept' at least 6 inches (152 mm) aboveground. 701.2 Drainage fittings shall be of cast iron, malleable iron, lead, brass, copper, ABS, PVC, vitrified clay, stainless steel 304 and 316L (304 shall not be installed underground and shall be kept at least 6 inches (152 mm) aboveground), or other approved materials having a smooth interior waterway of the same diameter as the piping served, and all such fittings shall be compatible with the type of pipe used. 701.2.1 Fittings on screwed pipe shall be of the recessed drainage type. Burred ends shall be reamed to the full bore of the pipe. 701.2.2 The threads of drainage fittings shall be tapped so as to allow one- quarter (1/4) inch per foot (20.9 mm /m) grade. 701.2.3 Fittings used for drainage shall be of the drainage type, have a smooth interior water- way, and be constructed so as-to allow one fourth (1 /4) inch per foot (20.9 mm /m) grade. TABLE 7 -1 Caulking Ferrules Inside Minimum Pipe Size Diameter Length . Weight Each (Inches) (Inches) (inches) lb. oz. 2 2-1/4 4-1/2 1 0 3 3-1/4 4-1/2 1 12 4 4-1/4 4-1/2 2 8 Caulking Ferrules (Metric) TABLE 7 -2 Soldering Bushings Inside Minimum Pipe Size Diameter Length Weight Each (mm) (mm) (mm) (kg) 50 57 114. 0.454 80 83 114 0.790 100 108 114 1.132 TABLE 7 -2 Soldering Bushings Soldering Bushings (Metric) Minimum Minimum Pipe Size Weight Each Pipe Size Weight Each (mm) (kg) (mm) (kg) 32 0.168 65. 0.622 40 0.224 80 0.908 50 0.392 100 1.586 129 Minimum Minimum Pipe Size Weight Each Pipe Size Weight Each (Inches) lb: oz. (Inches) lb. oz. 1 -1/4 0 6 2 -1/2 1 6 1 -1/2 0. 8 3 2 0 2 0 14 4 3 8 Soldering Bushings (Metric) Minimum Minimum Pipe Size Weight Each Pipe Size Weight Each (mm) (kg) (mm) (kg) 32 0.168 65. 0.622 40 0.224 80 0.908 50 0.392 100 1.586 129 LJ ATTACHMENT H Table 7 -3 2007 CALIFORNIA PLUMBING CODE TABLE 7-3 nc mm Drainage Fixture Unit Values (DFU) 1 -1/4 32 1 -1/2 40 2 50 1 2 -1/2 65 Min. Size 3 80 Trap and Plumbing Appliance, Appurtenance, or Fixture Trap Ann' Private Public Assembly' Bathtub or Combination Bath / Shower ................ .........................1 -1/2" 2.0 2.0 Bidet..................................... ............................... ........................1 -1/4" 1.0 Bidet................................................................... .........................1 -1/2" 2.0 Clothes Washer, domestic, standpipe` ............... .......................'.....2" 3.0 3.0 3.0 Dental Unit, cuspidor ............ ............................... ........................1 -1/4" 1.0 1.0 Dishwasher, domestic, with independent drain .. ........................1 -1/2"' 2.0 2.0 2.0 Drinking Fountain or Watercooler (per head) ..... .........................1 -1/4" 0.5 0.5 1.0 Food - Waste- Grinder, commercial ..................... .............................2" 3.0 3.0 Floor Drain, emergency ................................... .............................2" 0.0 0.0 Floor Drain (for additional sizes see Section 702) .........................2" 2.0 2.0 2.0 Shower, single -head trap .................:................ .............................2" 2.0 2.0 2.0 Mufti -head, each additional .............................. .............................2" 1.0 1.0 1.0 Lavatory, single ...................... :.................................................... 1 -1/4" 1.0 1.0 1.0 Lavatory, in of two or three ......................... .........................1.1 /2" 2.0 2.0 2.0 Washfountain ............... ............................................................... 1 -1/2" 2.0 2.0 Washfountain.................................................... .............................2" 3.0 3.0 Mobile Home, trap" ......................................... ............................... 3" 12.0 Receptor, indirect waste" .................................. .........................1 -1/2" See footnote 1' Receptor, indirect waste'" .................................. .............................2" See footnote 1.4 Receptor, indirect waste' ................................... ........................:....3" See footnote 1 Sinks Bar................................... ............................... .........................1 -1/2" 1.0 Bar................................... ............................... ........................1 -1/2" 2.0 2.0 Clinical................:...................:...................... .............................3" 6.0 6.0 Commercial with food waste ............................ ........................1 -1/2'° 3.0 3.0 i Special Purpose ....... : ............................................................... 1 -117 2.0 3.0 3.0 Special Purpose ............................................. .............................2" 3.0 4.0 4.0 Special Purpose ............................................. .............................3" 6.0 6.0 Kitchen, domestic ....................... ............................................. 1 -1/2 "' 2.0 2.0 (with or without food -waste grinder and /or dishwasher) Laundry ........: .................. .......................- ....... .........................1.112" 2.0 2.0 2.0 (with or without discharge from a clothes washer) Service or Mop Basin ..................................... .............................2" 3.0 3.0 Service or Mop Basin ..................................... .............................3" 3.0 3.0 Service, flushing rim ....................................... .............................3" 6.0 6.0 Wash, each set of faucets ............................. ............................... 2.0 2.0 Urinal, integral trap 1.0 GPF' ............................ ................:............2" 2.0 2.0 5.0 Urinal, Integral trap greater than 1.0 GPF ......... .............................2" 2.0 2.0 6.0 Urinal, exposed trap ............. ............................... ........................1.1 /2 "' 2.0 2.0 5.0 Water Closet, 1.6 GPF Gravity Tank' ................ .............................3" 3.0 4.0 6.0 1 Water Closet, 1.6 GPF Flushometer Tank' ....... .............................3" 3.0 4.0 6.0 Water Closet, 1.6 GPF Flushometer Valve' ...... .............................3" 3.0 4.0 6.0 Water Closet, greater than 1.6 GPF Gravity Tank' .......................3" 4.0 6.0 8.0 Water Closet, greater than 1.6 GPF Flushometer Valve ...............3" 4.0 6.0 8.0 ' Indirect waste receptors shall be shed based m the total drainage capacity of the fixtures that drain therein to, In accordance with Table 74. ' Provide a 2' (51 mm) minimum drain. ' For refrigerators, coffee urns, water stations. and skmler low demands. ' ' For commercial sinks, dishwashers, end smdlef moderate or heavy demands. ' Buildings having a clothes - washing area with clothes washers in a battery of three (3) or more clothes washers shall be rated at six (e) fixture units each for purposes of sizing common horizontal and vertical drainage piping. ' Water closets shall be computed as six (6) future units when determining septic tank sizes based on Appendix K of this code. ' Trap sizes shall not be Increased to the point where the fixture discharge may be inadequate to MIntain thee sell- scouring properties. ' Assembly (Public Use (See Table 4 -1)). ' For fixture unit values related to manufactured housing (mobllehomes) in all parts of the State of Caldomia, we California Code of Regulations, Title 25, DiAslon 1, Chapter 2, Article 5, Section 1266. For fixture unit values related to Spacial Occupancy Parks In all pans of the State of California, see Cold mla Code of Regulations, Tole 25, Dblsion 1, Chapter 22, Amcle 5, Section 2266. 130 0 It • • ,7 ATTACHMENTI Memorandum To: Board of Directors ..... an independent Speciaf strict Via: Scott Carroll, General Manager From: Sherry Kallab, Administrative Manager /' Date: May 27, 2010 Subject: Petty Cash Policy Su_ Staff reviewed petty cash policies of other agencies to create the recommended revised policy attached. Staff Recommendation That the Board approves repealing District Administration Regulation 3.8 Petty Cash, replacing it with the revised policy attached hereto. Analysis The District petty cash policy required revision to reflect changes resulting from the September 2009 organizational restructuring. Petty cash requests per the revised. policy will be approved by each department manager. Additional changes include: •. Petty cash disbursement limit $100 or less Monthly reconciliation required • Control sheet • Semi - annual random audit • Review of material safety data sheet before use of purchased chemicals (Protecting our community's health andt%te ein.rirottment 6y providing solidwaste andsewercolrection services. 'wtvw. cnisdca.gov Meetin Date Item Number 05/27/10 IX. D. COSTA MEM S O9gT � .�2 �r S DUCT Memorandum To: Board of Directors ..... an independent Speciaf strict Via: Scott Carroll, General Manager From: Sherry Kallab, Administrative Manager /' Date: May 27, 2010 Subject: Petty Cash Policy Su_ Staff reviewed petty cash policies of other agencies to create the recommended revised policy attached. Staff Recommendation That the Board approves repealing District Administration Regulation 3.8 Petty Cash, replacing it with the revised policy attached hereto. Analysis The District petty cash policy required revision to reflect changes resulting from the September 2009 organizational restructuring. Petty cash requests per the revised. policy will be approved by each department manager. Additional changes include: •. Petty cash disbursement limit $100 or less Monthly reconciliation required • Control sheet • Semi - annual random audit • Review of material safety data sheet before use of purchased chemicals (Protecting our community's health andt%te ein.rirottment 6y providing solidwaste andsewercolrection services. 'wtvw. cnisdca.gov Board of Directors April 22, 2010 Page 2 of 2 • Legal Review Not applicable Financial Review No financial costs Committee Recommendation Committee recommendation is not required. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Do not adopt the revised Petty Cash Policy 2. Refer the matter back to staff • Costa Mesa Sanitary District Administrative Regulations Rule 3 Section 8 May 27, 2010 SUBJECT: PETTY CASH POLICY PURPOSE: To establish procedures for personnel who use petty cash I. Purpose The purpose of this policy /procedure is to describe the process by which petty cash can be obtained; used, replenished, and audited. II. Scope Petty cash may be required to pay for incidental services and purchases. This policy defines the petty cash request and approval process and the process by which funds shall be maintained and replenished. III. Responsibility Assignments • A. Primary responsibility for updating this policy rests with the General Manager. B. The Department managers hold primary responsibility for approving petty cash requests and for implementing and assuring compliance with this policy /procedure. C. Each employee is accountable for accurately completing the petty cash request, obtaining proper approval, safeguarding the obtained cash, and providing documentation (such as a receipt) for the use of funds. D. The Accountant is responsible for authorizing the replenishment of petty cash funds and overseeing audits of petty cash. E. The Finance Department staff is responsible for processing the transactions through Accounts Payable and posting to the general ledger account indicated on the petty cash receipt. F. Petty Cash Custodian (Office Manager) is accountable for safeguarding the petty cash he /she control, properly distributing the petty cash, and requesting reimbursements. • Petty Cash Policy Page 2of4 • VI. Procedure A. General 1. Petty cash box shall be protected from misappropriation and theft by keeping it locked when not in use and stowing it in a secure area such as locked drawer. Physical access to the cash and cash receipt records shall be limited to the Petty Cash Custodian. 2. Petty cash funds will not be given to persons who are not employees Of the District. 3. Chemicals acquired through petty cash should not be used until the proper Material Safety Data Sheet has been obtained and reviewed. B. Disbursements 1. Petty cash disbursements are limited to $100.00 or less. 2. The District employees in need of petty cash funds must: a) Accurately & completely fill out a Petty Cash Request in ink (Attachment A). The Petty Cash forms can be found in the District Public drive in the Petty Cash file. b) Obtain an approval and general ledger Account (charge -to- account) on the Petty Cash Request from the employee's department manager. c) Attach documentation of expenditures (receipts) to the Petty Cash Request, if the request is a reimbursement. d) Present the Petty Cash Request to the Petty Cash Custodian, and sign the Petty Cash Request upon receipt of monies. 3. Petty Cash Custodian will sign on the Petty Cash Request after the employee has received the funds to which he /she is entitled. 4. General Manager and department managers need dual signatures and cannot approve their own petty cash request. 5. After receiving a cash advance, employees are responsible for providing documentation (such as a receipt) and returning the change within five (5) business days of the receipt of the funds. Petty Cash Custodian shall inform the employee's department manager whenever an employee fails to turn in receipt(s) or change within the required period. 0 6. Under no circumstances will additional funds be given to any employee who has failed to turn in receipt(s) and change from a Petty Cash Policy Paqe 3 of 4 • previous cash advance. Failure to turn in receipts may result in disciplinary action, including loss of the privilege of using petty cash. 7. Petty Cash maybe obtained for ultimate distribution to another authorized party (such as a seminar attendee). The employee receiving the cash from the Petty Cash Custodian signs the petty cash request as he /she receives the funds from the Custodian. The ultimate recipient of the funds must sign a receipt as proof he /she received the funds. The receipt, which could be a duplicate petty cash request, must be given to the Petty Cash Custodian within five (5) business days. C. Petty Cash Control Sheet The Petty Cash Custodian shall maintain records of the use of petty cash by keeping the Petty Cash requests and recording all transactions on the Petty Cash Control Sheet (Attachment B) Immediately upon receipt or disbursement of petty cash. The amount of cash in the Petty Cash Box should always equal the current balance on the Petty Cash Control Sheet. D. Replenishment 1. The Request for Petty Cash Replenishment (Attachment C), Petty Cash requests (includes cash register receipt or other documents) Petty Cash Control Sheet and Petty Cash Drawer are turned -in by the Petty Cash Custodian to the Finance Department for review, audit of petty cash drawer funds, and approval at the end of each month or when the balance of cash in drawer falls to a low amount. 2. The approved Petty Cash Replenishment Request is forwarded to Accounts Payable for processing as part of the next regularly scheduled cash disbursement. After the check is printed, check will be delivered to the Accountant for cashing. The Accountant will present the check to the bank for payment and deliver the cash funds to the Petty Cash Custodian. The Petty Cash Custodian will . acknowledge receipt of funds with his /her signature on the Request for Petty Cash Replenishment form. E. Audits 1. Any Discrepancy in daily balancing must be reported to the. Administrative Manager immediately, who shall investigate and take appropriate action. 2. The Administrative Manager shall audit the petty cash via the Petty Cash Control Sheet at his /her discretion, but not less than twice a year. The amount of cash in the cash box should always equal the 40 amount on the Petty Cash Control Sheet. Petty Cash Policy Page 4 of 4 • F. Attachments A. Petty Cash Request B. Petty Cash Control Sheet C. Request for Petty Cash Replenishment • • 0 Date: Vendor: Description: Received By: Approved By: Approved By: r1 LJ COSTA MESA SANITARY DISTRICT PETTY CASH REQUEST VOUCHER Amount $ Account Number Date: Date: Date: (PLEASE ATTACH RECEIPT TO PETTY CASH FORM) 0 • PETTY CASH CONTROL SHEET TRANSACTION INFORMATION PETTY AMOUNTS BALANCE CASH OF CASH CUSTO- IN DATE TYPE* EMPLOYEEIPURPOSE DIAN TAKEN RET'D DRAWER XXXXX BALANCE FORWARD XXXXXXX XXXXXX I XXXXXX NOTE: The balance should always equal the amount of cash in the Petty Cash Drawer. *Type of Transaction: A = Advance U = Use of Petty Cash AR = Return Advance R = Reimbursements to Mesa • P = Replenishment • 0 REQUEST FOR PETTY CASH REPLENISHMENT Petty Cash needs to be replenished in the amount indicated below: Petty Cash Level $600.00 Petty Cash Closures .$366.15 Cash (Over) Under $0.00 Open Advances $0.00 In Process Replenishments Sub -total $366.15 Cash on Hand $253:85 Cash in Drawer $233 51 Difference (Should be Zero), `' 0.00 REPLENISH For cash over /sl Request for Dis Control Sheet. Fund Custodian: Cash Reimbursement: Fund Custodian: For receipt of cash PAPetty Cash\PETIY CASH REPLENISHMENT REQUEST.DOC $366.15 sh slip for inclusion in this amount on the Petty Cash Date: Date: • Meeting Date Item Number 05/27/10 X. COSTA MESA SANITARY DISTRICT RECYCLING COMMITTEE AGENDA Monday, May 24, 2010 12:00 p.m. Costa Mesa Sanitary District 628 W. 191h Street Costa Mesa, California (Directors Ooten and Ferryman) • I. Orange County Waste & Recycling Sub - Regional Meetings, Funding & Grant Program II. Land Application and Composting of Biosolids III. CR &R Report on Other Agencies Recycling Programs IV. Report on Other CMSD Recycling Programs V. Public Comments VI. Next Meeting Date — June 21, 2010 • Dated: May 18, 2010 Clerk of the District Meeting Date Item Number 0512inu XI. A COSTA MESA SAN, `rAR�'Drsz�zcz Memorandum To: Board of Directors From: Robin B. Hamers, District Engineer Via: Scott Carroll, General Manage Date: May 27, 2010 .. an Independent Specia D&trict Subject: 789 Paularino Avenue, Costa Mesa Illegal Sewer Connection Summary The deceased husband of Ms. Jean L' Park illegally connected property at 789 Paularino Avenue to the CMSD sewer system by constructing a lateral from 789 Paularino across the property line of 795 Paularino Avenue and into the private sewer of 795 Paularino Avenue. Both properties are owned by Ms. Park. The property at 789 Paularino has never been annexed to the Costa Mesa Sanitary District. Staff Recommendation Because of Ms. Park's elderly stature and the trouble communicating with her, Staff developed a very flexible and reasonable approach to legalizing her husband's actions. Staff recommends the Board approve the three provisions described in the draft letter to Ms. Park attached hereto. Analysis Years ago the District embarked on an annexation clean -up effort to annex all properties connected to the sewer system. At the time, the owner of 789 Paularino Avenue, Mr. Park, declined and stated he would leave the property on a septic system. Sometime thereafter, Mr. Park illegally connected the property to the private sewer on 795 Paularino Avenue. Staff has had difficulty communicating with Ms. Park and most of the conversations are with her son -in -law who lives outside Orange County. Ms. Park and her son -in4aw • desire to comply with District regulations although no estimates of fees or construction costs have been provided to them: Besides the standard connection charges of approximately $4,010., the construction cost of constructing a separate sewer Protecting our commun.ity's heahh.. and the environment by providing sof dwaste andsewer collection services. www.awdea.ov Board of Directors May 27, 2010 Page 2 of 3 connection to the District main in Paularino Avenue and the associated on -site sewer is estimated at $15,000. Therefore, without penalties, the cost for Ms. Park to comply could easily exceed $20,000. In order to avoid appearing heavy- handed with an elderly resident (although Ms. Perk owns both properties and is likely receiving rent from the pre - school at 795 Paularino Avenue), District Staff proposes a covenant for Ms. Park that would be recorded against both properties and require the construction of a separate sewer lateral for 189 Paularino Avenue prior to the sale or transfer of either property. However, because the property at 789 Paularino is receiving sewer service and is not annexed, it is recommended to collect the annexation fee and other standard connection charges at this time. Orange County LAFCO stated they will assist in attempting to waive the LAFCO fee, the State Board of Equalization fee, and the Orange County Surveyor's fee. Legal Review Attorney Alan Burns has preliminarily stated a covenant is an acceptable guarantee for having the separate sewer service constructed prior to sale of either parcel. ® Financial Review If the District were to collect the connection charges shown in the attached letter, the only District cost not covered by the fees will be the cost to prepare the covenant. Cllr. Burns stated his time to prepare the covenant will be approximately two hours ($350) if all the proper backup documentation is provided by the owner. Committee Recommendation This report will be reviewed by the Sewer System Committee on May 18, 201.0 and any recommendations will be discussed at tonight's meeting. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the May 27, 2010 at District Headquarters. Alternative Actions Require Ms. Park to immediately construct separate sewer service for 795 Paularino Avenue. 0 2. Impose penalties on Ms. Park for the illegal sewer connection. 3. Refer the matter back to staff for additional information. Board of Directors May 27, 2010 Page 3 of 3 40 Reviewed by: Sherry Kallab Administrative Manager Attachments: Draft Letter to Ms. Park • is • r� LJ SANlTg4P aLP DzMiL 0 &CO A `Mif S. t. I2� May 27, 2010 Ms. Jean L. Park 789 Paularino Avenue Costa Mesa, CA 92626 RE: 789 Paularino Avenue, Costa Mesa Illegal Connection to Sanitary Sewer System Dear Ms. Park: Based on a field review and dye test, Avenue was illegally connected t i system in Paularino Avenue. Con without being annamoNdowviolati 7.05.030(a)( u to up to six s in jail per 1. of T indual this case the step taken was W io Avenue. Reaa lone parcels m in Paularino ka p rerations at 789 Paularino istrict (CMSD) sewer without a permit and Code Sections alties of up to $1,000 per day and /or you cn nected 789 Paularino to the on -site sewer ;s of whether you own both properties, all )e connected directly to a CMSD sewer main, in nue. Because your dec311kJLbuWWnd may have constructed the illegal connection without your knowledge, the may consider waiving the penalties and requirerh.bnt for immediate reconstruct' of the sewer on 789 Paularino if you agree to the following: 1. Sign an Annexation Consent Form allowing the District to process annexing your property through the Orange County Local Agency Formation Commission (LAFCO). 2. Sign and record a Covenant requiring construction of individual sewer service to the District's sewer main in Paularino Avenue for 789 Paularino Avenue. prior to sale of either 789 Paularino or 795 Paularino Avenue. The District will prepare the Covenant for your signature and will cause the Covenant to be recorded in the Orange County Recorder's office. Protecting our wnw nity's health and the enviromnent by providing solid waste and sewer collection services. www.crosdcagov • • 3. Payment of the following usual and customary fees: Inspection and Plan Check $ 640. Fixture Fees 375. (estimated) Sewer Permit 55. Annexation Fee 2.940. Total Deposit $ 4,010. You may proceed by either mailing the District a check in the amount of $4,010 for the above fees and signing and returning this lett er signif ' g you agree to cooperate in this matter, or you may call the undersigned to arr me ing t iscuss this further. If you are financially unable to make the ment at t e, please provide proof or reasoning and the District might consider stablishing ment plats for you to spread the payments over time. I& Thank you for your consideration in this matter. P if you have any questions or concerns. Sincerely, Robin B. Hamers District Engineer cc: Staff Ms. Jean L. Park Trustee (cell) Protecting our community's health and the envimmnent by providug solid waste and seiner collection services. wuru. crosdcagov w • L_J SEWER SYSTEM COMMITTEE AGENDA May 18, 2010,10:30 a.m Costa Mesa Sanitary District 628 W. 19th Street Costa Mesa, California Directors Monahan, Ooten and Ferryman Meeting Date Item Number 05/27/10 XII. A. I. Monthly Spill Statistics II. Private Pumping Station SSO Reduction - List of Private Pump Stations Ill. OCSD Member Agency In Survey IV. Santa Margarita Water District (SMWD) Force Main Spill V. Flushable Non -Woven Products VI. CMSD Inflow Reduction Program A. Update on Staff Efforts — District -Wide Investigation — Corks VII. CMSD Map Upgrades /Geographical Information System (GIS) /CMMS - Update VIII. SCADA Upgrade Status (Project #183 -3) - Update IX. CMSD Sewer Cleaning /CCTV Program - Update X. WDR Training Seminar 6 -17 -10 - "Tree Roots in Sewers" XI. CMSD Projects: A. Project #101 — Westside Pumping Station Abandonment B. Project #129 — Bristol Street Sewer C. Project #164 — Miscellaneous Sewer Work D. Project #171 — Irvine Pumping Station Force Main Rehabilitation E. Project #183 — System -Wide Sewer Reconstruction — 23'" St PS Emergency Purchase F. Project #183 -2 — Bristol Street North of Randolph G. Project #186 — Sewer Lateral Assistance Program H. Project #187 — District Yard I. Project #189 — Rehabilitation of Six Sewers Transferred to CMSD XII. Other XIII. Next Meeting: 6-15-10,10:30 a.m. XIV. Public Comments Dated: May 11, 2010 Clerk of the District • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: DATE AND TIME: CONTACT: 1. Call to Order 2. Roll Call Conference Room Thursday, May 27, 2010 at 5:00 p.m. Marc Davis, Treasurer AGENDA A. Secretary Monahan (rotating Committee member) B. Director Ferryman (rotating Committee member) C. Scott Carroll, General Manager 3. New Business Meeting Date I Item Number 05/27/10 1 XIII. A. A. Review of Investment Report as of April 30, 2010 B. Review of Proposed Changes to Investment Policy for Fiscal Year 2010 -11 4. Public Comments 5. Adjournment It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans with Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (949) 645 -8400 ext. 223; at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." Meeting Date Item Number 05127/10 XIV. B. COST A �f�.sASA.7��R.7�Dis7WCr ...AN IN�E(PEN(I)ENI'S(PECIAL (IDIS7qUC`T' Memorandum To: Board of Directors From: Scott Carroll, General Man ag Via: Associate District Counsel Date: May 27, 2010 Subject: Adoption of an Ordinance Enacting an Administrative Citation Imposing Civil Fines for Violations of District Ordinances Summary Proposed for your consideration is a final copy of the ordinance reviewed on April 22, 2010, enacting an administrative citation system for the District's Operations Code. This ordinance allows a code violation to be prosecuted civilly. Because violations would be civil, the offender would not be subjected to criminal sanctions. Staff would still have discretion to cite violations as criminal offenses when appropriate. As requested by the Board, a provision was added reducing the fine for a first time Violation of District's container placement law to $75.00 and the provisions providing for a hearing in front of the General Manager were used instead of employing the "hearing body" alternative. Three other minor amendments were also made: (1) at section 1.06.030, regarding posting, language "other than where the violation occurs" was eliminated as redundant, (2) the requirement that the Enforcement Official issue a notice of compliance was eliminated because it is not required by the administrative citation statute (Cal. Government Code Section 53069., 4), and (3) "from the date of the first violation" was eliminated from section 1.06.070 to clarify that any three violations within a one year period 'trigger increased fines, rather than just three violations within one year of a person's "first violation." Staff Recommendation Staff recommends that the Board of Directors adopt Ordinance No. 77 enacting an administrative civil citation system for ordinance violations.. Trotecting our community's health and the environment 6y providing solid waste and sewer collection services. www. crosdca.gov Board of Directors May 27, 2010 • Page 2 of 2 Lesial Review Associate District Counsel prepared this staff report and the proposed ordinance. Financial Review This system will generate revenues for the District. It is difficult to estimate the potential revenues because this type of system has never been used before by the District. However, if the District issues 10 citations and they are upheld by the Hearing Officer or Hearing Body and the offenders do not appeal, the District would generate $2,500. It is difficult to estimate the expenses that will incur under this new system. If many offenders appeal to the Superior Court, our costs will exceed revenues due to counsel costs for defending the District: Administrative costs will incur for planning and conducting hearings. Staff estimates it will cost $136 per hearing if the District uses a "Hearing Officer" method. Committee Recommendation 0. Not applicable Public Notice Process This item has been properly agendized in accordance with the Ralph M. Brown Act and shall be published once in a newspaper published in within the District's boundaries after adoption in accordance with Health and Safety Code Sections 6491.3 and 6490. Copies of this report are on file with the entire agenda packet at District Headquarters. Alternative Actions 1. Adopt the Administrative Citation Ordinance. Once adopted, code violations will generally be prosecuted administratively, however, the District will retain authority to issue criminal citations. 2. Reject the Administrative Citation Ordinance thereby maintaining the status quo and relying on criminal enforcement by the City of Costa Mesa Code Enforcement or our own enforcement officer with prosecution through the District Attorney's office. 3. Suggest changes to the Administrative Citation Ordinance and direct Staff to bring an amended ordinance back for review. Attachment: Ordinance No .77 • ORDINANCE NO. 77 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ENACTING AN ADMINISTRATIVE CITATION SYSTEM WHEREAS, the Board has enacted an Operations Code and other ordinances necessary to promote the health, safety and welfare; and WHEREAS, the Board desires to encourage compliance with. the District's Operations Code and ordinances; and WHEREAS, currently, any violation of a District ordinance is a misdemeanor prosecuted by the District Attorney; and WHEREAS, Government Code Section 53069.4 provides for an alternative civil system of enforcement whereby the District may make any violation of its Operations Code and other ordinances subject to an administrative fine or penalty; and WHEREAS, the Board desires to enact such civil enforcement system as a remedy that can be used in addition to, or as an alternative to, criminal and all other enforcement remedies available to the District; and WHEREAS, the Board desires to set forth the administrative procedures that shall govern the imposition, enforcement, collection, and administrative review of the administrative fines or penalties; and WHEREAS, the Board has determined that enactment of an administrative citation system is in the public interest. NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Chapter 1.06 of the Costa Mesa Sanitary District Operations Code is hereby added to read as follows: Section 1.06.010. Aaulicability. Chapter 1.06 Administrative Citations • (a) This chapter subjects any violation of the provisions of this Operations Code to administrative fines. • (b) This chapter establishes the administrative procedures that shall govern the imposition, enforcement, collection, and administrative review of the administrative fines pursuant to Government Code Section 53069.4. (c) The issuance of an administrative citation under this chapter is solely at the discretion of the Enforcement Official and is one option the Costa Mesa Sanitary District has to address violations of this code. The procedures established in this chapter shall supplement and be in addition to any criminal, civil or other remedy established by law or under the provisions of this code to address violations of this Operations Code or violations of any other Costa Mesa Sanitary District ordinance. Issuance of an administrative citation shall be cumulative to, and shall not limit or be deemed a waiver of, the use of any other remedy. (d) The purpose of issuing administrative citations pursuant to this chapter is to encourage compliance with the provisions of this code. (e) This chapter is intended to impose strict administrative liability on responsible parties for violations of this code. Section 1.06.020. Definitions. "Correction Condition" shall mean a code violation that pertains to a continuing plumbing, • sewer, sanitary, or similar structural or zoning violation that does not create an immediate danger to health or safety. "Enforcement Official" shall mean any officer, employee, agent, or independent contractor with authority to enforce the Operations Code of the Costa Mesa Sanitary District or any other code or ordinance adopted by the Costa Mesa Sanitary District. "Responsible Party" shall mean any of the following: (1) A person who causes a code violation to occur. (2) A person who maintains or allows a code violation to continue by his, her or its action or failure to act. (3) A person whose agent, employee or independent contractor causes a code violation by its action or failure to act. (4) A person who is the owner of, lessee or sublessee with a current right of possession of, real property where a property - related code violation occurs. (5) The owner, operator or other person in charge of a business where a code violation occurs. • r • (6) A person who is the beneficiary under a deed of trust for property where a property- related code violation exists. "Person" shall mean a natural person, legal entity, business, corporation, trust, or other entity and shall also include the owners, majority shareholders, corporate officers, trustees and general partners of any legal entity, business, corporation, trust or other entity. Section 1.06.030. Administrative Citation Generally. (a) Issuance. An Enforcement Official, upon making a determination that any provision of this Operations Code or any other Costa Mesa Sanitary District Ordinance has been violated, has authority to issue an administrative citation to a responsible party or parties for the violation. An Enforcement Official may issue an administrative citation for a violation that is not committed in the Enforcement Official's presence if the Enforcement Official has determined that the responsible party committed a code violation. (b) Content. An administrative citation shall contain the following information: (1) Name of the responsible party. (2) Date of violation. • (3) Code section violated. (4) Address or other location where the violation occurred. (5) Description of the violation. (6) Amount of the fine. (7) Procedure to pay the fine. (8) Warning that a failure to make a timely payment of the fine will result in a late payment penalty. (9) Description of the procedure for requesting an administrative review to contest the administrative citation. (10) Description of the procedure for requesting a waiver of the fine deposit. (11) Date the citation is issued. (12) Signature of the Enforcement Official issuing the citation. • (13) A notice that unpaid fines, interest and penalties are subject to the assessment and lien collection procedures of this Chapter. • (c)' Service. An administrative citation may be served by any of the following methods: (l) Personal Service. An Enforcement Official may personally serve the citation on the responsible party. If reasonably available, the Enforcement Official should obtain the signature of the responsible party. The failure of the Enforcement Official to request or obtain the signature of the responsible party shall not invalidate the service of the administrative citation and shall not invalidate the administrative citation. (2) Mail. An Enforcement Official may mail the administrative citation by first class mail if the responsible party is not present for personal service when the Enforcement Official determines there has been a violation. The administrative citation shall be mailed to the responsible party's address as shown on the county's last equalized assessment roll for a property- related violation, or to any address known for the responsible party for all other violations. Service by mail shall be deemed to have been completed at.the time of deposit in the U.S. Mail in a fully addressed envelope, postage prepaid. (3) Posting. An Enforcement Official may post a copy of the administrative citation on the property in a conspicuous place for a property- related violation when the responsible party resides at an unknown address. A copy of the administrative citation will also be mailed to the • responsible party at the address of the property. (4) Other manners of service. An administrative citation may be served on the responsible party in any manner provided for service of summons. Section 1.06.040. Administrative Citation Timing. Except as provided in Section 1.06.050, an administrative citation may be issued immediately and without a prior warning for any violation of this Operations Code or any other District ordinance. Section 1.06.050. Administrative Citation for Continuing Plumbing, Sewer. Sanitary, or Similar Structural or Zonine Violations that Do Not Create an Immediate Hazard. (a) Applicability of this Section. This Section shall only apply to a correction condition(s). (b) Correction Period. A responsible party shall have thirty (30) calendar days to correct or remedy a correction condition prior to the issuance of an administrative citation. A correction period longer than thirty (30) calendar days may be granted if deemed necessary by the Enforcement Official. (c) Correction Notice. Upon discovery of a correction condition, the Enforcement Official shall issue a written correction notice to the responsible party or parties. The correction notice shall refer to the code section(s) violated and describe how that code section(s) was violated. The correction notice shall also describe the action necessary to correct the violation(s) and state the final date by which the correction must be completed, which shall not be less than thirty (30) calendar days from the date the correction notice is issued. In addition, the correction notice shall include a warning that failure to correct the violation may result in the imposition of an administrative fine and shall state the amount of the fine imposed for the violation. (d) Procedure Upon Expiration of Correction Period. If the responsible party does not remedy the correction condition within the period set forth in the correction notice, the Enforcement Official may issue an administrative citation. Section 1.06.060. Responsible Party's Obligations. Within fifteen (15) calendar days from the date the administrative citation is served by any of the methods of service specified in Subsection (c) of Section 1.06.030, a responsible party shall (i) pay the fine amount designated on the administrative citation; or (ii) make a written request for an administrative hearing. Section 1.06.070. Administrative Fine. (a) Amount. Fines for administrative citations shall be assessed in the following amounts: (1) A fine not exceeding Two Hundred Fifty Dollars ($250.00) for a first violation, except that a first violation of District Operations Code Section 10.01.060, pertaining to the Placement of Trash Containers, shall be subject to a fine not exceeding Seventy Five Dollars • ($75.00); (2) A fine not exceeding Five Hundred Dollars ($500.00) for a second violation of the same ordinance or permit within one year; (3) A fine not exceeding Nine Hundred Fifty Dollars ($950.00) for each additional violation of the same ordinance or permit within one year. (b) Continuing Violation. Each and every day during any portion of which any ordinance violation is committed, continued, maintained or permitted shall constitute a separate offense. (c) Payments. If the responsible party does not make a timely request for a hearing, he, she or it must pay the administrative fine directlyy to the Costa Mesa Sanitary District within fifteen (15) calendar days from the date the administrative citation is issued. Payment of a fine shall not excuse or discharge the failure to correct the violation(s) nor shall it bar further enforcement action by the District. (d) No Waiver. Under no circumstances shall the payment of the administrative fine constitute a waiver of the responsibly party's right to a hearing. Therefore, a responsible party may pay the administrative fine within the fifteen (15) calendar day period and also obtain a hearing to protest the imposition of the administrative fine, provided that the responsible party makes a timely request for a hearing. • (e) Obligation to Correct Violation. Nothing in this chapter shall be interpreted to mean that because a responsible party has paid the administrative fine he, she or it is not required to correct • the ordinance violation. If the responsible party fails to correct the violation(s), subsequent administrative citations may be issued for the same violation(s). The amount of the fine for failure to correct the violation shall increase at a rate specified in this chapter. Section 1.06.080. Administrative hearing. (a) Purpose. It is the purpose and intent of the Board of Directors to afford due process of law to any person who is issued an administrative citation. (b) Request for Hearing. Within fifteen (15) calendar days from the date the administrative citation is served, the responsibly party must make a written request for a hearing, together with an advanced deposit of the fine. Any administrative citation fine which has been deposited shall be refunded if it is determined, after a hearing, that the person charged in the administrative citation was not responsible for the violation(s) or that there was no violation(s) as charged in the administrative citation. (c) Hearing Officer. 1. The General Manager shall serve as the Hearing Officer or may appoint a person or persons who shall preside at the hearing and hear all facts and testimony presented and deemed appropriate ( "Hearing Officer "). • 2. The employment, performance, evaluation, compensation and benefits of the Hearing Officer, if any, shall not be directly or indirectly conditioned upon the amount of the administrative citation fines upheld by the Hearing Officer. 3. Any person designated to serve as a Hearing Officer is subject to disqualification for bias, prejudice, interest, or for any other reason for which a judge may be disqualified pursuant to Code of Civil Procedure Section 170.1. The responsible party may challenge the Hearing Officer's impartiality by filing a statement with the General Manager objecting to the Hearing before the Hearing Officer and setting forth the grounds for disqualification. (d) Administrative Hearing Procedures. 1. No hearing to contest an administrative citation before a Hearing Officer shall be held unless and until a request for hearing form has been completed and submitted and the fine has been deposited in advance. The fine deposit may be waived by the General Manager upon a showing of financial hardship. 2. The administrative citation and any additional documents submitted by the Enforcement Official shall constitute prima facie evidence of the respective facts contained in those documents and the Enforcement Official shall not be required to attend the administrative hearing but may attend the hearing in his or her discretion. • (e) Administrative Order. • 1. Within fifteen (15) calendar days of the conclusion of the hearing, the Hearing Officer shall provide the responsible party with a decision in writing ( "administrative order "). The Hearing Officer shall provide the responsible party with the administrative order by personal service or by registered or certified mail to the responsible party's last known address. 2. The administrative order shall contain the Hearing Officer's findings of fact and conclusions and the procedure described in Section 1.06.090 for seeking judicial review. 3. A decision in favor of the responsible party shall constitute a dismissal of the administrative citation. The District shall return any monies paid by the responsible party towards the dismissed administrative citation. 4. The Hearing Officer's administrative order is final. (f) Failure to Attend Administrative Hearing. 1. Waiver of Right to Hearing. The responsible party's failure to appear at a hearing shall constitute a waiver of the right to a hearing and shall be presumed an admission of guilt to the code violation(s) indicated on the administrative citation. 2. Good Cause. Upon a showing of good cause by the responsible party, the Hearing Officer may excuse the responsible party's failure to appear at the hearing and .reschedule the • hearing. Under no circumstances shall the hearing be rescheduled more than once unless the responsible party pays a deposit in the amount of the administrative fine. Nothing in this subsection shall be interpreted to mean the responsible party is excused from the requirement of paying the administrative fine or appearing at a hearing. Section 1.06.090. Judicial review. If an administrative order is rendered in favor of the District, the responsible party may seek judicial review of the administrative order in the Orange County Superior Court, Harbor Justice Center, by doing one of the following: 1. Appeal the administrative order pursuant to California Government Code Section 53.069.4 within twenty (20) calendar days after service of the administrative. order. Pursuant to Section 53069.4, the appealing party shall serve a copy of the appeal notice in person or by first class mail upon the District. Appeal notices shall be sent to the District Clerk. If no appeal notice is filed within the twenty (20) calendar day period, the decision shall be deemed confirmed; or 2. File a petition for a writ of mandate pursuant to California Code of Civil Procedure Section 1094.5 et seq. within ninety (90) calendar days after service of the administrative order. Section 1.06.100. Failure to comply. • (a) Event Defined. As used in this Section the term "event" shall mean any of the following occurrences: • 1. The responsible party fails to either pay the administrative fine or request a hearing within fifteen (15) calendar days from the date the administrative citation is served. 2. The responsible party requests a hearing and fails to appear. 3. The responsible party fails to either comply with the administrative order or seek judicial review of the administrative order. (b) Penalty Fine. The occurrence of an event may result in the District increasing the administrative fine, not to exceed the maximum amounts set forth in Section 1.06.070. ( "penalty fine" (c) Account Receivable. Upon the occurrence of an event, the District may treat the administrative fine or penalty fine, whichever is applicable, as an account receivable subject to the District's policy for delinquent accounts receivable. (d) Misdemeanor. An event shall constitute a misdemeanor punishable by a maximum of a One Thousand Dollar ($1,000.00) fine or six (6) months in jail, or both. Section 1.06.110. Collection of Unpaid Fines. . (a) The District, at its discretion, may pursue any and all legal and equitable remedies for the collection of unpaid fines, interest and penalties: Pursuit of one remedy does not preclude the pursuit of any other remedies until the total fines, interest and penalties owed by a person under this chapter have been collected. (b) The District may refuse to issue, extend, or renew any permit, license, or other approval to any person who has unpaid delinquent fines, interest, penalties, liens or assessments due under this chapter related to the permit, license, or approval. (c) The District may suspend any permit, license, or approval issued to .a person who has unpaid fines related to the permit, license, or approval totaling Five Hundred Dollars ($500.00) or more that have been delinquent for over thirty (30) calendar days. The suspension shall become effective twenty (20) calendar days after the day notice of suspension is placed in the U.S. mail, postage prepaid, addressed to the person and shall continue until the delinquency is paid in full. Continuing to operate under a suspended permit, license or approval shall be grounds for revocation of the permit, license or approval. (d) Any violation of this chapter shall constitute a public nuisance. To compel compliance, the District may seek to abate the nuisance and collect the costs incurred by means 'of a nuisance abatement lien and/or special assessment against the property where a property- related violation occurred. Any unpaid delinquent civil fines, interest and penalties may be recovered as part of any such lien or special assessment against the property of the responsible party who is the • owner of the property where the violation occurred. • (1) To pursue an abatement of a code violation as a nuisance and recover the costs, including any delinquent civil fines, interest and penalties as an abatement lien or special assessment, the District may take the following steps: a. Submit to and receive from the Board of Directors a resolution certifying the amounts of the liens and special assessments sought to be collected from each property owner; b. Request the Orange County Recorder to record a notice of any liens, or special assessments, and send the Recorder the resolution certifying the amounts; c. Request the Orange County Tax Collector collect any special assessments certified by the Board of Directors; and d. Take any other necessary action to enforce collection of any liens, or special assessments provided for in this chapter. (2) The District may pursue the lien and special assessment remedies whether or not the District is pursuing any other action to terminate an ongoing code violation that was the basis for the fine. • (3) The. lien or assessment shall be imposed on the date the citation for the Code violation is issued to the responsible person and becomes effective upon the recording of a • Notice of Lien or Assessment by the County Recorder. This notice shall satisfy the notice requirements when an administrative citation is personally served on the responsible party. in addition, the District shall send notice by first class mail stating the date, time and location of the meeting to each property owner listed in the proposed resolution at least ten (10) days before the Board of Directors considers the resolution and certifies the amounts of the liens and special assessments. (4) A responsible party may contest the amount and/or validity of any lien or assessment for a civil fine at the public hearing to certify the amount of the lien or assessment by the Board of Directors. Such contests shall be limited to the issue of the amount and/or validity of the lien or assessment and may not consider whether the underlying Code violation occurred. Pursuit of such a contest by a responsible party is necessary to exhaust the administrative remedies concerning a legal challenge to the validity of any such lien or assessment. . (e) The parent or legal guardian of a responsible party who is a minor shall be liable for any fines imposed upon the minor pursuant to the provisions of this chapter. Any such fines may be collected from the minor, parent or guardian. Section 3. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any. way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 4. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general. circulation printed and published in the District according to law. PASSED and ADOPTED this day of Secretary • n U President 2010. • • • Meeting Date Item Number 0MNI0 XV. A. RESOLUTION NO. 2010 -779 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 75 REVISING THE PLAN CHECK, INSPECTION, PERMIT & ANNEXATION FEE PROVISIONS OF THE DISTRICT OPERATIONS CODE HAS BEEN PUBLISHED WHEREAS, the Board of Directors on April 22, 2010 adopted Ordinance No. 75 Revising the Plan Check, Inspection, Permit & Annexation Fee Provisions and adding Section 7.02 to the Operations Code of the Costa Mesa Sanitary District; and WHEREAS, that Ordinance was published in the Newport Beach /Costa Mesa Daily Pilot on April 28, 2010 and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 75 revising the Operations Code by adding "Section 7.02,.User Fees" has occurred. PASSED and ADOPTED on this 27`h day of Maw 2010. Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2010 -779 duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the 27th day of May 2010. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 2010. Clerk of the Costa Mesa Sanitary District • • • Meetin Date Item Number 05/27/10 XV. B. DiSTRicv r COSTA E-SA SANIrANY ... an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager G From: Joan Revak, Office Man r /Clerk of the District Date: May 27, 2010 Subject: Election — November 2, 2010 Summary The Registration and Elections Department of the Orange County Registrar of Voters requested in for the November 2, 2010 Election, including the length of candidate's statements (200 or 400 words) and whether the District will or will not pay for the candidate's statement of qualifications. As stated in the Operations Code, "Candidate's statements shall be limited to 200 words or less and each candidate shall pay his /her own costs of candidate statements and any translations into languages other than English." (Ord. 30 1999) Candidate filing is July 12 through August 6, 2010, 5:00 p.m. The Candidate Handbook will be completed the last week of May and will be posted on the Registrar of Voters website. Directors Arlene Schafer, Gary Monahan and Robert Ooten are incumbents of the three Director seats to be filled in the 2010 election. Staff Recommendation Accept Report Legal Review Not applicable. Financial Review Not applicable. Ab Office Manager /Clerk of District Page 2 Election — November 2, 2010 0 Committee Recommendation Not applicable. Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters and on the District's website. • • Meeting Date I Item Number 05/27/10 1 Xv. C. COSTA MESA SAaCi7aJyDiszRrcr Memorandum ...an Independent Specia(Dist kt To: Board of Directors Via: Scott Carroll, General =Clerk From: Joan Revak, Office Mae District Date: May 27, 2010 Subject: City Clerks Association of California — Conference April 26-30, 2010 Summary Thank you for the opportunity to attend the City Clerks Association of California • Conference in April. The conference covered many topics of interest and value to the CMSD including the Public Records Act, in general, and how it applies to electronic documents; and, "Social Media in the 21St Century" and how technology has reshaped the way people communicate by providing for instantaneous and /or constant connectivity. Staff Recommendation Accept Report Legal Review Not applicable. Financial Review Not applicable. Committee Recommendation Not applicable. • Public Notice Process Copies of this report are on file with the entire agenda packet at District Headquarters and on the District's website. • CITY CLERKS ASSOCIATION OF CALIFORNIA CONFERENCE — APRIL 2010 eDiscovery, Electronic Public Records and other Virtual Headaches for the Custodian of Records While technology is quintessentially supposed to make life easier, in the world of records management and litigation discovery, it has made life decidedly more complicated. As custodian of records for a public agency, technology has made the job more. difficult. The scope of material considered "records" has become larger and less obvious. Legislature has change drastically in the past 10 -15 years due primarily to: Term limits Redistricting Speed of information Resulting in: • Lack of strong leadership Lack of institutional knowledge Increased partisanship The Public Records Act is one of the key components in California's commitment to open government. The City /District clerk's role in administering the Public Records Act is vital. Well managed records made easily accessible to inquiring members of the public by helpful staff members fosters confidence and trust in the fairness and integrity of local government. The records custodian is the person responsible for keeping records in the ordinary course of business. In most cities /districts, that is the City /District Clerk. A "record" is broadly defined under the Public Records Act: "Public records includes any writing containing information relating to the conduct of the public's business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics. "Writing" means any handwriting typewriting, printing, Photostatting, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of • communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored. • A public record is subject to disclosure regardless of its physical form or characteristics" which certainly encompasses email messages or a -blog posts if they otherwise meet the statutory definition. Past court decisions have exempted from the reaches of this otherwise broad definition those records that have no relation to the conduct, of public business. Example:. If an employee is keeping grocery lists on a city -owned computer, the lists are not made "public records" just because they are in the possession of the city. A Public Records Act request may be in writing or oral. Many employees are under the impression that the law requires that the entity produce the records within 10 days of the request. This is not a bad misconception in most cases and 10 days is a good target deadline to produce responsive documents to satisfy a Public Records Act request. However, the law requires two different timelines: 1) The city /district must produce disclosable records "promptly" and 2) the city /district has 10 days to determine whether requested records are subject to disclosure and notify the requester when the records subject to disclosure will be available. Under certain circumstances set forth in the Public Records Act, the entity may extend by up to 14 additional days the 10 -day period to determine whether responsive records subject to disclosure exist. • The Public Records Act obligates cities /districts to provide electronic copies of existing non - exempt records requested in an electronic format that the entity has used for itself, unless doing so would compromise the security of integrity of the original record or any proprietary software the entity is licensed to use. The Public Records Act governs access to public records; it does not regulate the records that must be retained. Retention policies do play an important role in the integrity of the city's recordkeeping and thus contribute to building confidence in local government. Proposition 59 The Public Records Act creates a right of access to public documents, however, many believe that the laws do not effectively force the government to release information. Exceptions that allow some documents to be withheld from disclosure have created controversy and frustration. In several key cases, the courts have ruled in favor of the government's right to keep records private. 2 The biggest grievance critics of the Public Records Act express is that there are no effective consequences for noncompliance, Enforcement is exclusively accomplished by litigation which is expensive and burdensome. While the Public Records Act does allow a successful litigant to recover his /her attorney's fees, advocates of greater government transparency claim this is an insufficient incentive to bring the lawsuit in the first place. Thus, these advocates believe the government is getting away with withholding documents. This is the context in which Proposition 59 — the Sunshine Amendment — was placed on the ballot. California voters overwhelmingly approved (83% voting yes) Proposition 59 on the November 2004 state ballot. If you don't want document revealed, do not retain. Electronically Stored Information (ESI) The California Electronic Discovery Act defines ESI as "information that is stored in an electronic medium" and defines "electronic" as "relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities. • The first step involves a comprehensive map of the city's (district's) electronic network and resources. This is also a good time to determine cost and expense of producing certain types of date, or archived ESI. From this information, develop a definition of what is to be considered "inaccessible" and use the information to justify the definition. U CONCLUSION: CMSD must establish a Records Management and Records Retention Policy (including ESI) that complies with all legal requirements and implement it faithfully. Funds are included in the proposed 2010 -2011 District budget. 3 C7 • C7 COMPLAINTS As "custodian of records ", the City /District Clerk is designated as the "acceptor of complaints If Clerk is not available, any employee can sign for documents and submit to Clerk. Legal Counsel handles complaints; always present claim to the. District's insurance company. 4 • SOCIAL MEDIA IN THE 21ST CENTURY WHAT ARE THE TRENDS, WHO IS DOING WHAT AND BEST PRACTICES Facebook, Twitter and the Like: Not Violating Every Open Government Law Known to Man. Anything can wind up on front page. Think before posting — obtain advice from attorney Facebook postings are public records Meetings include the use of direct communications, personal intermediaries or technological devices Employed by a majority of the members of the legislative body To develop a collective concurrence YES, THIS INCLUDES E -MAIL AND TEXTS AND PHONE CALLS . Deliberation is enough Deliberation constitutes a meeting Does not have to include "action taken" to create a meeting What is not a meeting? One on one contacts or conversations Large Caveat about One on One Conversations Watch out for serial and hub and spoke meetings You never know who will forward on your email Or, what someone else will report to a third person Have your discussions at public meetings BROWN ACT PENALTIES Criminal Charges Civil Action Request to Cure Invalidation Costs and Attorneys Fees 5 0 • What is Twitter? Service for friends, family and co- workers To communicate and stay connected through exchange of quick, frequent answers to one simple question Be careful what you post "Fan" page or "I like it" page Feedback — give options, engage people Can be a networking system to share information such as "surveys ". C A _ � Meeting Date Item Number 05127/10 XvI. a. 1. - -I ,Sdtnta ..-qna 94'-per 7&od cPmtection . Agenicy tive Director Executive Committee Meeting Minutes Donald J. Martinson Thursday, March 25, 2010 at 4:00 p.m. 6WUna Address W AnX 4048 1. Call to Order a, CA 92702.4048 Phone Meeting was called to order by Chairman Wahner at 4:00 p.m. (714) 8345142 2. Status report on Santa Ana River Project Fax: (714) 834-4572 Lance Natsuhara reviewed the details of the present construction activities Location along Reach 9 phase 2B as outlined in the handout entitled "Santa Ana River 300 N. Flower, Room 720 Components Completion in 2009 ". The stimulus funding has provided Santa Ana CA 92702.5000 construction funds for the bank protection facilities along Reach 9 along with the relocation work for the SARI line. The total cost of the Santa Ana River Project is now projected to be $1.89 billion. The remaining costs to complete the project are $194 million in federal funds and $247 million in local funds. When the Reach 9 improvements are completed the 91 freeway embankment will be protected, a new bridge and golf course entrance will be constructed and the golf course will be restored for use. The golf course lost 10 holes in the. new construction but an 18 hole course has been restored. The public has generally been very well pleased with the new golf course layout. The stimulus funding provided $26 million for this construction activity. The contract was awarded for about $17 million and the rest of those funds will be used for mitigation work. The mitigation work will be coordinated with the golf . course layout so that they will be operational. Page 1 of 3 Orange County Water District Members 18700 Ward Street City of Anaheim City of Buena Park Fountain Valley, CA City of Cypress City of Fountain Valley City of Fullerton Attendees: City of Garden Grove City of Huntington Beach Jim Wahner, Orange County City of Irvine John Collins, City of Fountain Valley City of Newport Beach Jan Debay, Orange County Water District City of Orange City of Placentia Mark Vukojevic, City of Anaheim City of Santa Ana Jeremy Yamaguchi, City of Placentia City of seal Beam City of Stanton John Nielson , City of Tustin City of Tustin Doug Stack, City of Tustin City of Westminster Cathy Green, City of Huntington Beach City of Yorba Linda County of Orange Nadeem Majaj, County of Orange Costa Mesa Sanitary District Lance Natsuhara, County of Orange 0 C Sanitation District Herb Nakasone, Orange County 0 C Flood Control District 0 C Water District Don Martinson, SARFPA 6WUna Address W AnX 4048 1. Call to Order a, CA 92702.4048 Phone Meeting was called to order by Chairman Wahner at 4:00 p.m. (714) 8345142 2. Status report on Santa Ana River Project Fax: (714) 834-4572 Lance Natsuhara reviewed the details of the present construction activities Location along Reach 9 phase 2B as outlined in the handout entitled "Santa Ana River 300 N. Flower, Room 720 Components Completion in 2009 ". The stimulus funding has provided Santa Ana CA 92702.5000 construction funds for the bank protection facilities along Reach 9 along with the relocation work for the SARI line. The total cost of the Santa Ana River Project is now projected to be $1.89 billion. The remaining costs to complete the project are $194 million in federal funds and $247 million in local funds. When the Reach 9 improvements are completed the 91 freeway embankment will be protected, a new bridge and golf course entrance will be constructed and the golf course will be restored for use. The golf course lost 10 holes in the. new construction but an 18 hole course has been restored. The public has generally been very well pleased with the new golf course layout. The stimulus funding provided $26 million for this construction activity. The contract was awarded for about $17 million and the rest of those funds will be used for mitigation work. The mitigation work will be coordinated with the golf . course layout so that they will be operational. Page 1 of 3 Q ,Santa Ana Wiver loi odiC�tectzon Agency • The SARI line reconstruction will go forward with the sheet piling along certain sections of the Reach 9 embankment. The SARI line relocation work is a local obligation of the District as a utility relocation project., Funding is being provided through subvention funding and local funding by the County Sanitation Districts. Questions were raised about the relocation of the SARI line and how it fits with the levee construction activities. It was necessary to provide sheet piling along certain areas so that the sewer relocation can proceed after the levee work. Several contracts will be let for work in this area and it will be a challenge to coordinate the activities with Caltrans freeway work, the SARI line work and the river bank work. Rights of way will have to be modified to accommodate the work in this area. Progress has been made with Caltrans right of way so that work may be able to move forward in May which is a culmination of three years of prior work. The members offered their congratulations to Lance Natsuhara for his hard work and all he's done to make this project a success. Lance Natsuhara announced that the County recently received subvention funds in the amount of $8.4 million which can be used for property acquisition at Prado Dam. Several parcels may be purchased and in the future hopefully about $20 million will be available for additional property acquisitions. A question was raised whether or not federal funds can be used for property acquisitions. Lance Natsuhara replied that there is a section in the WRDA language that could provide a loan to a local sponsor but the money would have to be paid back with interest at the end of construction of the project. Several alternative concepts were discussed whereby funds would be borrowed from the Corps, but ultimately the costs are to be shared 50 -50. Questions were raised about the cross sections shown on the exhibit and it was explained that they are the various different configurations during different phases of construction. Another question was asked regarding the access to the golf course's new bridge entrance. It was explained that the access was from the access road and not directly from the freeway. It was also asked about the capacity of the new outlet works compared to the old outlet. The new release is designed for 30,000 cfs and with the increase downstream the river discharge to the ocean would be 48,000 cfs. Nadeem Majaj reported on his trip to Washington, D.C. The request for funding for the SAR project is $73 million but the President's budget is for 25 million. It remains to be seen what the authorized funding will be for the next fiscal year. Congresswoman Loretta Sanchez was very supportive of the project and recommended that the full $73 million in her budget request; which shows her great support for the project. Nadeem Majaj reviewed the insurance costs on the Seven Oaks Dam since its • Page 2 of 3 • 4 Santa -Ana ftver Flood (Protection .Agency construction and the cost has been $400,000 per year, it was then reduced to $300,000 per year, but just recently the dam was placed in an umbrella policy and the cost has been totally eliminated. Jan Debay noted her meeting. with Senator Feinstein and her interest in the property acquisition program at Prado Dam and her interest in helping to find ways to obtain additional funding. Nadeem noted that is was very important to have these meetings with our congressional delegation and to keep them informed as to the funding requirements on a yearly basis. Comments were made about the conservation of the water that is retained behind Prado Dam and Seven Oaks Dam and the accumulation of silt where the water remained for extensive periods of-time. 3. Update on status of Westminster Watershed projects The Westminster Watershed Study is an important segment of the Santa Ana River Watershed. The Watershed Study has been funded in the amount of $279,000 and will eventually be considered for additional funding In the normal WRDA funding process. It was noted that the Westminster Watershed discharges into the Huntington Harbor and not the Santa Ana River but it is within the Santa Ana River Watershed and will need additional funding to solve its flood control problems. The Corps has included this area in a comprehensive watershed study. 4. Review and consideration of aRuroval of the 2010 — 2011 budget It was noted that each year there is a significant reduction in the General Reserve Balance and that consideration should be given to an increase in annual membership dues. Motion was made by John Collins and seconded by Jan Debay to present the budget to the full agency for approval with suggested alternatives for possible amendments. S. Public and Representative Comments. There were no additional comments. 6. Adjournment Meeting was adjourned at 5:10 p.m. Page 3 of 3 A A., — WN 14 $1.89 Billion COMPLETED TO DATE Santa Ana River Mainstem Project Reach 9 • Phase 213 Construction Features ;AEEN WIER c� F mw 1-41t -AW 'E MY 01,ERW"Ok -dwV •k .$194 M $242 M REMAINING -0 xA in" 6AW" ts. &b'fiw at sT,..tI°.,+` - n f.' �,'•?.' N , 6iifornia Special - Districts Association ,... r r3 WIND 2010 Conference & Exhibitor ` t k Registration Materials l S- 'b �3�'a1. � +lt,..t�'x,,. �t s w�' rt � fti`�U 5. . ; � � •'rR .1 : f� t AIN Ra''t��I{�net m+r ] i^"-1• 7 Nr �',rJS� -� }t1 R" Y,�,{ y N K i�y • 1�' ffl � • y I 'S dr4�+"�K $�f .1`�ifty'��al v} Fa..9'+ •� n°"T�� S�+ ! r��r� -� �'�� � e {t��.��",f'li'''Yi ��x'S `r iv r'�h i� ', M 13• � 1` � 4 '�'rK V �*� Y;'p �1. 1��7�:�'Ilt��✓i ^' III �,1 +:+t • 'fit;' � 'i`; kn ... � .. ^•.;!ery-, ,..10!Ryyk�!y.Mtfr7^5:.r. flume 611.11614 Meeting Date Item�gr 05/27/10 XVI. E. 2. Wd$ MONDAY, SEPTEMBER 20 9:00 —11:00 a.m. Special District Administrator (SDA) Exam — by the Special District Leadership Foundation 9:00 a.m. — 4:00 p.m Pre - Conference Workshop #1: Special District Leadership Academy Module 1: Governance Foundations 9:00 a.m. — 4:00 p.m. Pre- Conference Workshop 112: Effective Strategic Planning for Your Special District Noon - 5:00 p.m. (11 a.m. check -in) 3rd Annual CSDA Golf Tournament 1:30— 4:30 p.m. Orange County Sanitation District & Ground Water Replenishment System Plant Tours Limited seating. Join us for a special tour of the OCSD /GWRS facilities. (see page 8 for details) 6:00 — 8:00 p.m. CSDA Business Affiliates & Golf Awards Reception hosted by the Independent Special Districts of Orange County (ISDOC) ALL ATTENDEES WELCOME!! TUESDAY, SEPTEMBER 21 9:00 —10:45 a.m. Welcome by Newport Beach Mayor Keith Curry Opening Keynote: Presentation and Continental Breakfast: "At the Heart of Leadership" by Tom Flick, Former NFL Quarterback 11 1)0 a.m. - 12:00 p.m. Breakout Sessions Governance: Must Have Board/GM/Staff Communication Protocols — Liebert, Cassidy, Whitmore Getting Reimbursed! Understanding SB90 and State Mandated Cost Reimbursement for Special Districts — Nichols Consulting and Local Government Consultants Expert Panel: Why the Delta Matters to Your District — An Update on Major Water Issues, Legislation & the Statewide Bond — Best, Best and Kreiger The Do's and Don'ts in Elections & Campaigns — ROM Consulting Media Relations: Putting Your Best Face Forward AB 1234 Required Ethics Training (Part 1) — Meyers Nave 'r`uesday, septembCr 21 9:00 tO 10:45 a.m. Opening Keynote Session:Tom Flick - "At the Heart of Leadership' As a motivational speaker and training consultant, Tom Flick has tackled the business world with the same pas- sion, focus and spirit that earned him honors as a collegiate and NFL quarterback. For over ten years, Tom Flick has helped Fortune 500 companies and leading organizations meet the challenges of today's business environ- ment. "At the Heart of Leadership" presents the core drivers for the next great transformation of business. From corporate titans to public agencies, the skill and capacity to capture the hearts of people will be the decisive factor. No longer can one charismatic individual lead the vision alone. The catalyst for sustained high -level performance is leadership, from top -to- bottom, which empowers every individual. "M esw ANKU" eaWRIZOM a Boa saowew= 3 TUESDAY, SEPTEMBER 21 (continued) — — — Noon— 2:00 p.m. Exhibitor Hall Grand Opening & Lunch 2:00 — 3:15 p.m. Super Session: "Work Like Your Dog: New Dimensions in Team Building" by Matt Weinstein Awards presented: Board President of the Year and General Manager of the Year 'i viesday, Septembet 91 2.00 3:11S p.m. Super Session: Matt Weinstein —"Work UkeYour Dog: New Dimensions inTeam Building" Matt Weinstein is the nation's foremost authority on the use of fun and humor in team building. Called "The Master of Playfulness" by PEOPLE Magazine and "America's Pied Piper of Play" by the Houston Post, his playful vision has been the subject of dozens of national newspaper articles, magazine features and television appearances Matt Weinstein has recently been featured in The Wall St. Journal, The Los Angeles Times and CBS This Morning One way to work smarter, not harder, is to learn the skills of working like your dog. Dogs approach their work with dedication, loyalty, sensitivity and love, and also with joy, enthusiasm and a willingness to see their work as play. Based on Matt Weinstein's business bestseller, Work Like Your Dog. 330 — 4:30 p.m. Breakout Sessions Governance: Effective Leadership — 6 Must Have Best Practices BHI Consulting Other Post Employment Benefits (OPEB) — Understanding the Reporting Requirements & • Your Districts Options to Fund Them - PARS Navigating Permitting & Regulatory Approvals for Your Soler/Renewable Energy Project Best, Best and Kreiger Keeping Up on LAFCo Issues & Trends — Orange County LAFCo How to Identity and Implement New Revenue Options for Your District - NBS AB 1234 Required Ethics Training (Part 2) — Meyers Nave Prevention Link - An Online Communication and Training Network for Your Agency — Target Safety 5:30 — 7'00 p.m. President's Reception in the Exhibit Hall (ALL ATTENDEES WELCOME) WEDNESDAY, SEPTEMBER 22 9:00 —10:45 a.m SDRMA General Session/Keynote/Breakfast Dick Ruhe, Ph.D. — "Leadership for a Reenergized Workforce" - SDRMA Safety Awards will be presented • sponsored by. SEIRMA 4 WCdnestu(Ay, SCJ)tL1A1 ,L1 1: g :oc 10:45 r Keynote Session: Dick Ruhe, Ph.D. — "Leadership for a Reenergized Workforce" Dr. Dick Ruhe is a specialist on leadership, change, quality and teambuilding. As a senior consulting partner for the Ken Blanchard Companies, he is the author of the training program Total Quality Leadership. During this dynamic presentation, learn why good performers sometimes take so long to provide effective leadership. Leaders know how to preserve the organization's values while changing the way it operates. It is important to retrain and redeploy the workforce in order to merge organizational objectives with the goals of individuals. Both leadership and management have their places in capitalizing on the talents of people at all levels. It is important to be both visionary and practical and to be capable of moving from discussions of purpose to the details of actual practice. WEDNESDAY, SEPTEMBER 22 (continued) 4 00 a.m 1200 p.m Breakout Sessions Ensuring Brown Act Compliance - Updates - Using Social Media as an Outreach Tool in Your District Board Member Liability - There's No I in Board - SDRMA Harnessing the Power of Community Partnerships: Case Studies - Carmichael Recreation & Park District How Remarkable Women Lead in Tough Times - California Women Lead Options for Funding Mission - Critical Capital Projects - CSDA Finance Corporation 12:00 -1:30 p.m. Lunch on your own 1:30 - 2.45 p.m. Exhibit Hall Finale - Dessert with the Exhibitors/Grand Prizes TOO - 4:30 p.m. CSDA Super Session - "The Gold Medal Process" - John Naber, Olympic Gold Medal Swimming Champion and Sports Broadcaster 5:30 - 7.00 p.m Chapters Reception - CSDA Chapter of the Year Award will be presented All attendees are welcome 7:00 - 9:00 p.m. CSDA Awards Banquet and Entertainment Award Presentations: Excellence in Community Service, Innovative Program, Exceptional Public Outreach and the William Hollingsworth Award • Entertainment by Mack Dryden Join us at this year's Awards Banquet with entertainment by professional comedian Mack Dryden. Dryden travels the country bringing his special brand of Motivation, Inspiration and Jubilation to thousands each year �,w`�.dt�trsdny, SrT>,s�mt >c�r � Super Session: John Naber, Olympic Gold Medal Swrimming Champion and Sports Broadcaster - "The Gold Medal Process" One of America's greatest Olympic champions, John Naber was America's most highly decorated Olym- pian at the 1976 Games in Montreal, earning four gold medals in swimming. Naber went on to earn the Sullivan Award as America's top amateur athlete of 1977 Today, he is one of America's top Olympic Ambassadors For over a quarter- century, John Naber has delighted audiences as a sports speaker, with stories of ordinary people accomplishing extraordinary results. What do Olympians go through on their way toward the awards platform? How can you feel like you're "going for the gold" in your field? John Naber explains an eight -step process, using humor and Olympic analogies that can help anyone reach their own personal and professional goals. Wednesday, se- ptr-i► bui s;, Awards Banquet Entertainment: Mack Dryden From humble beginnings as "the funniest paper mill em- ployee in Mississippi," he won two Associated Press writing awards as a reporter in his home state, and finally became a professional comedian whose talent and perseverance landed him numerous TV appearances and got him hand- picked by Bill Maher to write on his acclaimed show. Now he spends his time writing and traveling the country bring his special brand of Motivation, Inspiration and Jubilatio* thousands each year. It hasn't been an easy road, but, as he says, "falling on your face is still moving forward!" Sow CS" AlU90u. c� a li r SMOUM U 5 URSDAY, SEPTEMBER 23 NO 10:00 a.m - BmIcout Sessions AB1825 Sexual Harassment Prevention Compliance Training - SDRMA CSDA Chapter Roundtable 9.00 10.00 a.m Breakout Sessions How to Make Board Meetings Effective & Efficient: Meeting Management Techniques That Workl - Richards, Watson & Gershon What Every Public Agency Should Know About Prevailing Wage - Contractor Compliance & Monitoring How to Advocate at the State Capitol - California Special Districts Association Design -Build and Public- Private Partnerships - Options and Case Studies Getting Up -To -Speed Quickly on the Latest Audit & Accounting Standards - Macias, Gini & O'Connell 10:00 a.m. -12:00 p.m. CSDA Keynote Program & Brunch - Ralph Heim, Public Policy Advocates and Orange County Supervisor John M.W. Moorlach Thulr sday, Septem1)er 2:1 10:ts a.m. - Noah Closing Keynote & Brunch: Ralph Heim, "Understanding the State's Fiscal and Reform Issues and What's Next for Special Districts" Join us for a closing brunch as CSDA Legislative Advocate Ralph Heim gives attendees the most up -to -date infor- mation on the state of the state budget and special district revenues. 2010 has been an exceptionally challenging year for local government and the state and Heim will give attendees the most current information on the issues facing both. 6 "As a general manager, I have found the CSDA conference to be three full days of education, information and legalities that greatly assist me in my responsibilities. " David Aranda General Manage, Stallion Springs Community Services District Don't Miss These Special Events... • Join Us for a Special PmrateTour of the Orange County Sanitation District & Ground Water Replenishment System Facilities Monday, September 20 from] 30 430 p.m The Orange County Sanitation District (OCSD) is the third largest wastewater treatment facility west of the Mississippi river and handles more than 200 million gallons a day The plant treats, recycles or safely disposes wastewater for the 2.5 million residents of North and Central Orange County. Cur- rently, OCSD is at the tail end of a half - billion dollar capital improvement program to bring treatment levels up to full secondary levels. You'll see the treatment process from raw sewage to advanced secondary treatment. Once safely treated, the wastewater heads up to OCSD's partner, the Orange County Water District, for advanced purification through the Groundwater Replenishment System (GWRS). About 70 million gallons per day flow through the largest water recycling project in the world through an advanced three -step process that turns treated wastewater into near distilled quality drinking water Come see the project that has won numerous awards and is the future for California's water supply. The tour will take you from start to finish seeing, smelling and even drinking the water. You'll see raw sewage turned into clean, purified water that is put back into Orange County's water table. Transportation will be provided from the Newport Beach Marriott Hotel. limited seating is avail- able. Only registered CSDA conference attendees are eligible to attend. Cost: FREE! Only 50 seats available — First come, first serve! Sign up early to attend. Play in the CSDA 3rd Annual GolfToumament! Monday, September 20 fiom Noon 500 p.m. Golf course location and fees will be announced shortly. Our golf registra- tion fees include: green fees, cart, range balls, box lunch and raffle prizes. Newport Beach will provide a perfect backdrop and weather conditions for a round of golf. Checkout the conference website for more information. 8 conference Location and Hotel information 0 Fashion Island (located across from the Newport Beach Marriott) www.ShopFashionlsland corn Located in the heart of Newport Beach, Fashion Island is South- ern California's premier coastal shopping and dining destination. With panoramic ocean views, outdoor Mediterranean paseos and towering palm trees, Fashion Island features prestigious depart- ment stores, specialty boutiques, more than 30 dining options, a movie theatre complex and events throughout the year. Fashion Island is home to Orange County's only Neiman Marcus, Bloom - ingdale's Home Store, Juicy Couture, 7 For All Mankind, Kate Spade and Trina Turk, to name a few. The Newport Beach area is located on the coast of Southern California in Orange County, nestled between Los Angeles and San Diego and within close proximity to other major cities and attractions. It has nine miles of pristine beaches, charming vil- lages, upscale shopping, premier golf courses and spectacular dining. Coupled with both natural and manmade beauty, Newport Beach is a place that allows visitors to thoroughly relax and enjoy laidback sophistication at its finest. The most convenient way to get around the city is by car From Los Angeles — 50 miles (80 km) south rom San Diego — 85 miles 1136 km) north om Disneyland (Anaheim) —14 miles (22 km) west rom Long Beach - 20 miles (32 km) south From Palm Springs - 64 miles (103 km) west Newport Beach Marriott Hotel & Spa 900 Newport Center Drive, Newport Beach, CA 92660 To reserve a room at the Newport Beach Marriott Hotel & Spa, either book a room through the conference website or contact the Marriott toll -free at 1 -800- 228 -9290. All reservations must be accompanied by a one night room and tax deposit, guar- anteed with a major credit card. Resort will not hold any reservations unless secured by this deposit. (All major credit cards are accepted.) The first night room and tax deposit becomes NON- REFUNDABLE if a reservation is cancelled after the cut -off date: Tuesday, August 31, 2010. CSDA room rates are $179.00 plus tax. When booking your room, please ask for the CSDA group rate. To book a room online, please visit the CSDA conference website at http: / /conference.csda.net for a direct link to book a room under the conference rate. DOW C11" ANKE" COMWEMOKE 6 ZZNX os sewcwss 9 Getting There By Air DrivingThere Easy is a great word to hear when From Los Angeles (50 miles) — Take the 5 you're traveling, and nothing is easier and more convenient than or 405 freeways south to the 55 freeway flying into Orange County's John south towards Newport Beach. Take the 55 Wayne Airport. The airport is cen- freeway all the way down until the freeway trally located in the heart of Orange ends. From San Diego (85 miles) — Take the 5 County, with convenient shuttles freeway north to the 405 freeway north. transporting you in ten minutes or Take the 55 freeway south towards New - less to Newport Beach. Major air port Beach until the freeway ends. carriers have stepped up service to From Inland Empire (Temecula, Riverside, John Wayne's Orange County Inter- San Bernardino) — Take the 15 freeway national Airport. Airlines servicing north to the 91 freeway west. Keep left the area include: towards the 55 freeway south towards Alaska Airlines Newport Beach until the freeway ends. American Airlines Go to www.mapquest.com to get specific Continental Airlines driving directions from your location or to Delta Airlines see the exact driving distance. Frontier Airlines Southwest Airlines United Airlines Car Rental Discount US Airways US Airways Express Whether you drive from your home or from Virgin America the airport, Hertz Car Rental is offering all CSDA conference attendees a special con - Visit www.ocair.com for more ference discount. Please visit the confer - information on air service and for a ence website at http: / /conference.csda.net complete flight schedule. for a list of the special rates offered. You can also make reservations online at www. Hertz.com or call Hertz directly at 800 -654- 2240. The group code is: CV.#04D00002. Advance reservations are recommended. DOW C11" ANKE" COMWEMOKE 6 ZZNX os sewcwss 9 r r E r t v ■ Attendee Registration Form CSDA Annual Conference and Exhibitor Showcase MEMO Newport Beach Marriott Hotel & Spa, Newport Beach, CA Three Ways to Register 1. Online by visiting the CSDA Annual Conference website at confetence.csda net 2 Fax number: 916 - 442 7889 All faxed forms must include credit card payment. 3 Mail CSDA, 11121 Street, Suite 200 Sacramento, CA 95814 Please include registration form and payment Checks should be made payable to: California Special Districts Association (Please print) All future correspondence will be sent to the key contact One form per attendee Who qualifies for member rates? All California Special Districts Association and Special District Risk Management Authority members Contact the CSDA office toll -free 877 - 924 -2732 to find out if you are already a member. It's not too late to become a CSDA member Simply contact Cathrine Lemaire at cathrinel@csda net or call toll -free at 877 - 924 2732. Registration fees include. • Kick -Off Reception Monday evening 10.4 • Keynote sessions and all super sessions • Exhibitor Showcase Lunch Tuesday • Exhibitor Showcase Tradeshow Tuesday and Wednesday • President's Reception and Chapters Reception • SDMRA breakfast on Wednesday • All breakout sessions on Tuesday, Wednesday and Thursday • CSDA Awards Banquet • Closing Brunch Thursday j I Name: Title: Distdct Address. City: State: Zip. Phone: Fax. Email. Website: Member status: ❑ Member ❑ Non - member Registration Foes Regular (after Aug. 6) SUBTOTAL ❑ CSDA Member - Full Conference 5525.00 X550.00 • Non - member - Full Conference Sff -W 5710'00 • Guest - Full Conference (Includes all functions. Cannot be from a district) 5250.00 Sms ❑ CSDA Member - One -day registration ❑ Tuesday Cl Wednesday ❑ Thursday 5250.00 each day $275.00 each day ❑ Non - member - One -day registration ❑ Tuesday ❑ Wednesday ❑ Thursday 5410.00 each day $435.00 each day Separate Registredw Fees Member Non - member SUBTOTAL ❑ Pre - Conference Workshop. SOLA Module 1: Govemance Foundations - Sept. 20 $225.00 50.00 ❑ Pre- Conference Workshop: Effective Strategic Planning for Your Special Districts - Sept. 20 5225.00 5300.00 • CSDA Golf Tournament - Sept 20 $125.00 • CSDA Awards Banquet (Guests only) - Sept 22 S 85.00 ❑ OCSD and GWRS Plant Tours - Sept. 20 (Limited seating) rHE i Payment Information ❑ Check ❑ Visa ❑ MasterCard ❑ AMEX ❑ Discover Account name: Account Number: Expiration date: Authorized Signature: WEDNESDAY, SEPTEMBER 22, 2010 TUESDAY, SEPTEMBER 21, 2010 11:00 a.m. — 12:00 p.m. (Breakout Sessions) 11:00 a.m. —12:00 p.m. (Breakout Sessions) ❑ Governance: Must Have Board/GM /Staff Communication Protocols ❑ Ensuring Brown Act Compliance - Updates ❑ Getting Reimbursed! Understanding SB90 & State mandated Cost Reimbursement ❑ Using Social Media as an Outreach Tool in Your District ❑ Expert Panel: Why the Delta Matters to Your District An Update on Major Water ❑ Board Member Liability Issues, Legislation & the Statewide Bond ❑ Harnessing the Power of Community Partnerships: Case Studies ❑ The Dc's and Don'ts in Elections & Campaigns ❑ How Remarkable Women Lead in Tough Times ❑ Media Relations: Putting Your Best Face Forward ❑ Options for Funding Mission - Critical Capital Projects ❑ AB 1234 Required Ethics Training (Part 1) THURSDAY, SEPTEMBER Z3.21110 3:30 — 4:30 p.m. (Breakout Sessions) 8:00 —10:00 a.m. (Breakout Sessions) ❑ Governance: Effective Leadership- 6 Must Have Best Practices ❑ Sexual Harassment Prevention Training ❑ Other Post Employment Benefits (OPEB) — Understanding the Reporting ❑ CSDA Chapter Roundtable Requirements & Your Districts Options to Fund Them 9:00 — a.m. (Breakout Session) • Navigabng Permitting & Regulatory Approvals for Your Solar /Renewable w to Make Board Meetings Effective &Efficient Meeting Management Tech 11 How t Energy Project C1 What Every Public Agency Should Know About Prevailing Wage • Keeping Upon lAFCO Issues &Trends ❑ How to Advocate at the State Capitol • How to Identity and Implement New Revenue Options for Your District ❑ Design -Build and Public- Private Partnerships Options and Case Studies ❑ AB 1234 Required Ethics Training (Part 2) ❑ Getting Up -to -Speed Quickly on the Latest Audit &Accounting Standards ❑ Prevention Link - Online Communication and Training Network Cancellation/Substitution Policy. Cancellations must be in writing and received by CSDA no later than August J 1 Zulu an canceuauons recerveu uy Hugusr o, rr V­­­9 . - -- -- refunds for cancellations made after August 31 Substitutions are acceptable and must be done in writing no later than September 10 Please submit any cancellation notice or substitution request to laurad4csda net