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2024_01_22_boardMonday, January 22, 2024 Board of Directors Regular Meeting Time: 4:30 p.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** To participate in the meeting by computer: 1. Copy and paste the following into your browser - https://us02web.zoom.us/join 2. Enter the Meeting ID number - 850 1825 3471 3. Click "Join." *** To join the meeting with a mobile device: 1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple devices) 2. Open the Zoom app. Select "Join a Meeting." 3. Enter Zoom Meeting ID. Select "Join Meeting." *** To join the meeting by phone: 1. Call 1-669-900-6833. 2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471# 3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject :1. Call to Order - President Scheafer Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural A. OPENING ITEMS Subject :2. Pledge of Allegiance - President Scheafer Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural A. OPENING ITEMS Subject :3. Invocation - Vice President Schafer Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural A. OPENING ITEMS Subject :4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence such determination shall be the permission required by law.) Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural Public Content Michael Scheafer, President Arlene Schafer, Vice President Arthur Perry, Secretary Robert Ooten, Vice Secretary Brett Eckles, Director A. OPENING ITEMS Subject :5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural A. OPENING ITEMS Subject :6. Ceremonial Matters and Presentations Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject :1. Public Comments Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :1. Approve the Board of Directors Study Session Minutes of December 12, 2023 Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent), Minutes Recommended Action :That the Board of Directors approve the meeting minutes as presented. Minutes :View Minutes for Dec 12, 2023 - Board of Directors Study Session Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: January 22, 2024 Subject: Approve the Board of Directors Study Session Minutes ofDecember 12, 2023 Summary The recorded minutes of the December 12, 2023 Board of Directors Study Session are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Study Session onDecember 12, 2023. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 22, 2024 Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2023_12_12_ss.pdf (178 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :2. Approve the Board of Directors Regular Meeting Minutes of December 18, 2023 Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent), Minutes Recommended Action :That the Board of Directors approve the meeting minutes as presented. Minutes :View Minutes for Dec 18, 2023 - Board of Directors Regular Meeting Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: January 22, 2024 Subject: Approve the Board of Directors Regular Meeting Minutes ofDecember 18, 2023 Summary The recorded minutes of the December 18, 2023 Board of Directors Regular Meetingare hereby submitted to the Board of Directors for review and approval. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting onDecember 18, 2023. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 22, 2024 Board of Directors Regular Meeting at District Headquarters and posted on the Districts website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2023_12_18_rm.pdf (218 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :3. Adopt Warrant Resolution No. CMSD 2024-07 Approving District Warrant Registers Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Budgeted :Yes Recommended Action :That the Board of Directors adopt Warrant Resolution No. CMSD 2024-07 approving District warrants for the month of December in the amount of $1,746,733.74. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Sean Phan, Associate Accountant Date: January 22, 2024 Subject: Adopt Warrant Resolution No. CMSD 2024-07 Approving District Warrant Registers Summary Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were paid. Recommendation That the Board of Directors adopt Warrant Resolution No. CMSD 2024-07 approving District warrants for the month of December in the amount of $1,746,733.74. Analysis Attached is theWarrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were paid. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities whichfall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state onpage 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024 Board of Directors Regular meeting at District Headquarters and posted on the District's websitewww.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments WARRANT RESO 2024-07.pdf (218 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :4. Approve the Directors' Compensation and Reimbursement of Expenses Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Recommended Action :That the Board of Directors approve the compensation and reimbursement of expenses as presented. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, District Clerk & Public Information Officer Date: January 22, 2024 Subject:Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expensesare hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include...C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024 Board of Directors Regular meeting at District Headquarters and posted on the District's website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. File Attachments board pr.pdf (207 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :5. Approve Payroll Transparency Disclosure for December 2023 Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Fiscal Impact :Yes Budgeted :Yes Recommended Action :That the Board of Directors approve and file the report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Sean Phan, Associate Accountant Date: January 22, 2024 Subject: Approve Payroll Transparency Disclosure for December 2023 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities whichfall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state onpage 6 "Projects" does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024 Board of Directors Regular meeting at District Headquarters and posted on the District's website www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Payroll Transparency Disclosure December 2023.pdf (171 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :6. Receive and File November 2023 and December 2023 Organics Tonnage Report Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Recommended Action :That the Board of Directors receive and file this report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Marissa Pereyda, Management Analyst II Date: January 22, 2024 Subject: Receive and File November 2023 and December 2023 Organics Tonnage Report Summary In November 2023, 740.02 tons of organic waste was collected and 705.95 tons was recycled. In December 2023, 664.10 tons of organic waste was collected and 633.52 tons was recycled. Recommendation That the Board of Directors receive and file this report. Analysis The chart below outlines total organic tonnage collected from the organics program and how much material was recycled and landfilled. A graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years is attached to this report. Fiscal Year 2023-24 Organics Month Recycled Landfilled Total Collected July 748.19 36.11 784.30 August 1003.96 48.46 1052.42 September 849.10 40.98 890.08 October 687.75 33.20 720.95 November 705.95 34.07 740.02 December 633.52 30.58 664.10 January February March April May June Legal Review Not applicable. Environmental Review Consideration of the Organics Tonnage Report is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024, Board of Directors Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Organics_Tonnage_November_and_December_2023.pdf (180 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :7. Receive and File November 2023 and December 2023 Solid Waste Diversion Report Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Recommended Action :That the Board of Directors receive and file this report. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Marissa Pereyda, Management Analyst II Date: January 22, 2024 Subject: Receive and File November 2023 and December 2023 Solid Waste Diversion Report Summary In November 2023, 3,296.86 tons of solid waste was collected and 1,987.32 tons of solid waste was recycled. In December 2023, 3,037.45 tonsof solid waste was collected and 1,822.62 tons of solid waste was recycled. Recommendation That the Board of Directors receive and file this report. Analysis For the current fiscal year to date, the District's diversion rate is 61.44%. A tonnage summary for the past nineteen fiscal years is attached to this report. Legal Review Not applicable. Environmental Review Consideration of the Solid Waste Diversion Report is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024, Board of Directors meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments Tonnage_Summary_November_and_December_2023.pdf (524 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :8. Approve the Occupancy Count of 23,102 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for $258,428.21 for December 2023 Solid Waste Collection Services Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Recommended Action :That the Board of Directors: 1. Approve the occupancy count of 23,102; and 2. Direct staff to prepare a warrant to CR&R Environmental Services for $258,428.21 for December 2023 solid waste collection services to be ratified with the January 2024 warrant register. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Marissa Pereyda, Management Analyst II Date: January 22, 2024 Subject: Approve the Occupancy Count of 23,102 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for $258,428.21 for December 2023 Solid Waste Collection Services Summary The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by multiplying the set occupancy rate by the occupancy count, approved each month by the Board of Directors. The current occupancy rate is $11.1864 and the December 2023 occupancy count presented to the Board of Directors is 23,102, for a total payment of $258,428.21. Recommendation That the Board of Directors: 1. Approve the Occupancy County of 23,102; and 2. Direct staff to prepare a warrant to CR&R Environmental Services for $258,428.21 for December 2023 solid waste collection services to be ratified with the January 2024 warrant register. Analysis The occupancy count is the number of active units in the District's jurisdiction receiving solid waste collection services. The occupancy rate approved by the Board of Directors of August 21, 2023, effective July 1, 2023, is $11.1864. The District pays CR&R $11.1864 per occupant, per month for solid waste collection services. The occupancy count is increased of decreased monthly for new residential developments and demolitions. As of December 31, 2023, the District's occupancy count was 23,102 with one (1) new account added since the last billing period. The occupancy count approved by the Board of Directors for November 2023 was 23,101. The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. The payment calculation for December 2023 is included below. Occupancy Count X Occupancy Rate =Payment to CR&R 23,102 $11.1864 $258,428.21 District staff will continue to track the number of new and removed service addresses. Legal Review Not applicable. Environmental Review Consideration of the occupancy count is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within in each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administration or maintenance activities. Financial Review Sufficient funds are available in the adopted FY 2023-24 budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024, Board of Directors Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. File Attachments December_2023_Occupancy_Report.pdf (83 KB) Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :9. Approve the Preparation of a Warrant to CR Transfer for $195,088.82 in the January 2024 Warrant Register for December 2023 Recycling and Disposal Services Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Recommended Action :That the Board of Directors approve the preparation of a warrant to CR Transfer in the amount of $195,088.82 in the January 2024 warrant register for December 2023 recycling and disposal services. Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Marissa Pereyda, Management Analyst II Date: January 22, 2024 Subject: Approve the Preparation of a Warrant to CR Transfer for $195,088.82 in the January 2024 Warrant Register for December 2023 Recycling and Disposal Services Summary The District pays CR Transfer monthly for the sorting of recyclables from mixed waste and landfill disposal of the remaining waste. With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diversion of organic waste to an anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste collection trucks or to be processed into compost. Recommendation That the Board of Directors approve the preparation of a warrant to CR Transfer in the amount of $195,088.82 in the January 2024 warrant register for December 2023 recycling and disposal services. Analysis The following chart outlines the total tonnage and payments due for residential and organic waste collection in Costa Mesa and Newport Beach. The tonnage rates approved by the Board of Directors on August 21, 2023, effective July 1, 2023, is $59.35 per ton for mixed waste recycling and disposal and $81.66 per ton for organics recycling. Type of Waste Invoice No.Tonnage Rate Amount Billed Residential Waste - Newport Beach 45244 59.05 $59.35 $3,504.62* Residential Waste - Costa Mesa 45243 2314.30 $59.35 $137,353.78* Total Residential Waste $140,858.40 Organics Recycling 45278 664.10 $81.66 $54,230.42* Total Organics $54,230.42 Grand Total $195,088.82 *Due to weight ticket calculation rounding, some invoice totals may be off by a few cents. Legal Review Not applicable. Environmental Review Consideration of the CR Transfer warrant is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or maintenance activities. Financial Review Sufficient funds are available in the adopted FY 2023-24 budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024, Board of Directors Regular Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject :10. Receive and File December 2023 Contracts Signed by the General Manager Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action (Consent) Recommended Action :That the Board of Directors receive and file this report. Goals :6.0 Administrative Management Public Content To: Board of Directors From: Scott Carroll, General Manager Date: January 22, 2024 Subject: Receive and File December 2023 Contracts Signed by the General Manager Summary At the January 24, 2019Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed during the previous month.Below are the contracts he signed in the monthsof December 2023. Recommendation That the Board of Directors receive and file this report. Analysis The following contracts were signed by the general manager in December 2023. Contracts/Agreements 1. Public Storage - Six pallets of kitchen pails for the organics recycling program had to be relocated from the yard because the pallets made the access aisle on the mezzanine too narrow. Cost: $445 a month. 2. - Installing variable frequency drives (VFD) at Canyon and Adams Pump Stations. VFDs are Industrial Technical Services electronic controllers that vary the seed of the pump motor, allowing the pump to respond smoothly and efficiently to fluctuation in flow and/or pressure demand. Cost: $31,135.18 Purchase Orders 1. Dependable Graham AC, Inc. - Installed air conditioner curb adaptor on HQ rooftop. Cost: $5,325 Legal Review Not applicable Environmental Review Providing the Board of Directors a monthly list of contracts signed by the General Manager is anadministrative matterthat will not result in direct or indirect physical changes in the environment and isnot considered a "project". Financial Review There is adequate funding in the budget to perform the contract services mentioned above. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 22, 2024 Board of Directors regular meetingat District Headquarters and on District website at.www.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. Consent All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. E. GENERAL MANAGER'S REPORTS Subject :1. Receive and File the Fiscal Year 2023-24 Mid-Year Budget Review Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Receive and File Goals :8.3 Finance - Forecast revenues and expenditures 8.0 Finance Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Finance Manager Date: January22, 2024 Subject:Receive and File the Fiscal Year 2023-24 Mid-Year Budget Review Summary This report serves as a summary of the Districts spending through December 31, 2023 as well as staffs best estimate of projected balances for the year-ended June 30, 2024. Recommendation That the Board of Directors receive and file the Fiscal Year 2023-24 Mid-Year Budget Review. Analysis This analysis report uses the Amended Budget, consisting of the adopted budget plus any approved prior year carryover appropriations, as well as budget adjustments through December 31, 2023. Solid Waste Fund Expenditure- The Solid Waste fund has an amended budget of $7,418,109.As of December 31, 2023, a total of 40% of the Solid Waste budget was expended. At this time, staff anticipates a budgetary savings of $15,000 for the fiscal year, mainly due to savings in Maintenance/Operations. Solid Waste & General Funds Revenue-The total Solid Waste and General Funds revenue budget for FY 2023-24 is $7,372,900. As of December 31, 2023, the District received $4,169,119. Wastewater Fund Expenditure- The Wastewater fund has an amended budget of $6,103,978 (excluding capital improvement projects).As of December 31, 2023, atotal of 43% of the Wastewater Funds operating budget has been expended. Staff anticipates a budgetary savings of $140,000 due to Personnel and Maintenance/Operations. Wastewater Fund Revenue-The total Wastewater Fund revenue budget for FY 2023-24 is $8,066,100. As of December 31, 2023, the total Wastewater Fund revenue the District received is $4,505,207. Capital Improvement Projects (CIP) The Capital Improvement Projects are expected to stay within the allocated budget. Please refer to the attached report for a more comprehensive analysis. Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities. Financial Review See attached report. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 22, 2024 Board of Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff for additional information. File Attachments A - FY2023-24 Mid-Year Quarterly Budget Analysis.pdf (706 KB) B - Expenditure Analysis.pdf (418 KB) E. GENERAL MANAGER'S REPORTS Subject :2. Consider Adopting 1. Adopt Resolution No. 2024-989 - Revised Administrative Policies in its entirety. 2. Adopt Resolution No. 2024-990 - Revised Employee Handbook in its entirety 3. Adopt Resolution No. 2024-991 - Revised Board of Directors Procedures Handbook in its entirety. 4. Adopt Resolution No. 2024-992- Revised Citizen's Advisory Committee Handbook in its entirety. Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action Fiscal Impact :No Budgeted :No Recommended Action :That the Board of Directors take the following action: 1. Adopt Resolution No. 2024-989 - Revised Administrative Policies in its entirety. 2. Adopt Resolution No. 2024-990 - Revised Employee Handbook in its entirety 3. Adopt Resolution No. 2024-991 - Revised Board of Directors Procedures Handbook in its entirety. 4. Adopt Resolution No. 2024-992- Revised Citizen's Advisory Committee Handbook in its entirety. Goals :6.3 Administrative Management - Plan periodic reviews and updates of District policies and procedures 6.0 Administrative Management Public Content To: Board of Directors Via: Scott Carroll, General Manager From: Dyana Bojarski, Administrative Services Manager Date: January 22, 2024 Subject: Consider adopting revisions to the Administrative Policies; Citizen's Advisory Committee Handbook; Board of Directors Procedures Handbook; and Employee Handbook. Summary On September 26, 2022 the Board of Directors approved creating a Policy Ad Hoc Committee to review District policies and ordinances and to make revisions, if necessary, to ensure the documents are up to date with existing laws and District procedures. The Board approved Directors' Arlene Schafer and Art Perry to serve on the Committee. Earlier in that same month, on September 14, 2022, the Citizen's Advisory Committee appointed Sue Lester and Dean Fisher to the Committee. Recommendation That the Board of Directors take the following action: 1. Adopt Resolution No. 2024-989 - Revised Administrative Policies in its entirety. 2. Adopt Resolution No. 2024-990 - Revised Employee Handbook in its entirety 3. Adopt Resolution No. 2024-991 - Revised Board of Directors Procedures Handbook in its entirety. 4. Adopt Resolution No. 2024-992- Revised Citizen's Advisory Committee Handbook in its entirety. Analysis The Policy Review Ad Hoc Committee met on four different occasions for public meetings on March 28, 2023, April3 and 17, 2023, and May 8, 2023. The attached documents include the recommended revisions made by the Committee and Staff. Below is a brief description of significant changes made to each document Administrative Policies The purpose of the Administrative Policies is to assist District personnel in interpreting various administrative policies in accordance with Section 3.02.060 of the Districts Operations Code. Attached is the strike-through version illustrating the proposed revisions, along with the final document to be adopted. Citizen's Advisory Committee Handbook The Citizen's Advisory Committee Handbook has been designed to assist the Citizen's Advisory Committee (CAC) in understanding its general responsibilities as an advisory body. Attached is the strike-through version illustrating the proposed revisions, along with the final document to be adopted. Board of Directors Procedure Handbook The Board of Directors Procedures Handbook is intended to guide the preparation for and conduct of Board of Directors meetings. Attached is the strike-through version illustrating the proposed revisions, along with the final document to be adopted. Employee Handbook The Employee Handbook is a compilation of rules, policies and procedures which govern and affect personnel administration for all employees of the District. Some rules, policies and procedures are required by federal and state law, while others were adopted by the Board. The Employee Handbook is updated on an ongoing basis as new laws become effective, better clarification of areas of a policy are necessary, or operational needs have changed. When a policy has been revised, employees are notified and asked to review the policy and acknowledge they have read and understand it. Attached is the Employee Handbook which includes the most recent revisions. Legal Review District Counsel has reviewed and commented on the Administrative Policies, Citizen's Advisory Committee Handbook, and Board of Directors Procedures Handbook. The employment law firm, Liebert Cassidy Whitmore, was used as a resource for updating language and new or changing legislation forselected policies in the Employee Handbook. In addition, District Counsel has reviewed and approved the attached ordinance and resolutions. Environmental Review Revising subject documents is an administrative matter and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include .C. Continuing administrative or maintenance activities. Financial Review There are no financial impacts to the District for revising and adopting the attached documents. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 22, 2024 Board of Directors regular meeting at District Headquarters and on District website atwww.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. File Attachments 1. ADMIN POLICIES DRAFT.pdf (1,130 KB) 1. ADMIN POLICIES FINAL.pdf (1,071 KB) 2. CAC Handbook Draft.pdf (751 KB) 2. CAC Handbook FINAL.pdf (695 KB) 3. BOARD OF DIRECTORS HANDBOOK _ DRAFT.pdf (541 KB) 3. BOARD OF DIRECTORS HANDBOOK FINAL.pdf (508 KB) 4. Employee_Handbook_2024-02.pdf (2,545 KB) Resolution Adopting Admin Policies.docx (15 KB) Resolution Adopting Board Handbook.docx (15 KB) Resolution Adopting Citizen's Advisory Comm. Handbookdocx.docx (15 KB) Resolution Adopting Employee Handbook.docx (14 KB) E. GENERAL MANAGER'S REPORTS Subject :3. Receive and File 2020-25 Strategic Plan Progress Report - Fiscal Year 2023-24 Second Quarter Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Receive and File Goals :1.0 Sewer Infrastructure 2.0 Solid Waste 3.0 Emergency Preparedness 4.0 Partnerships 5.0 Community Outreach & Communications 6.0 Administrative Management 7.0 Human Resources Management 8.0 Finance Public Content To: Board of Directors From: Scott Carroll, General Manager Date: January 22, 2024 Subject:Receive and File 2020-25 Strategic Plan Progress Report - Fiscal Year 2023-24 Second Quarter Summary On June 22, 2020, the Board of Directors adopted the 2020-2025Strategic Plan, which is a plan that establishes goals, objectives, strategies and work plans for the next five years andwill help move the organization in a directiontoward achieving its mission and vision. Attached is the quarterly update of the Plan that demonstrates the progress staff is making toward achieving the strategic goals. The nextquarterly report from this Plan will be presented to the Board on April 22, 2024. Recommendation That the Board of Directors receive and file this report. Analysis The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 125 Strategic Goals to achieve and/or implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic Plan. Legal Review Not applicable Environmental Review The District's Strategic Plan is a planning document and preparation and adoption of the plan itself is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District's CEQA Guidelines. The environmental review of each of the efforts or projects outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since that is when the full scope of work of each effort or project will be described Financial Review Activities described in the strategic goals are funded in the budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 22,2024 Board of Directors regular meeting at CMSD headquarters and on CMSD's website at www.cmsdca.gov. Alternative Actions 1. Direct staff to report back with more information. File Attachments Strategic Plan Qtly Update 2023-24 2nd Qtr.xlsx (98 KB) E. GENERAL MANAGER'S REPORTS Subject :4. Receive and File 2023 Annual Performance Measurement Report Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Receive and File Goals :6.0 Administrative Management Public Content To: Board of Directors From: Scott Carroll, General Manager Date: January 22, 2024 Subject: Receive and File 2023 Annual Performance Measurement Report Summary On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance Measurement Program, which established methods and procedures for gathering and analyzing organizational performance while at the same timecollaborating towards continuous improvement of performance in an open and transparent manner. Recommendation That the Board of Directors receive and file this report. Analysis A Performance Measurement Program has been developed to determine how well the District is performing in areas of efficiency, effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency. The purpose of the program is to continually look at ways to improve and/or enhance the level of service that is being provided internally to staff and externally to the public. Significant achievements were made in 2023, which are described in more details below. 1. Of the four Sanitary Sewer Overflows (SSOs) that occurred in 2023, 285 gallons, or 1.6% of the total gallons spilled reached surface waters. 2. Two out of the three significant rain events had a rain ingress of less than two percent. A significant rain event is when more than one inch of rain has fallen. 3. Obtained Triple Crown Recognition from the Government Finance Officers Association (GFOA) for the third consecutive year. 4. 168 people attended the Eco Expo event on November 1st. 5. It took an average of 1.5 hours to issue an emergency, urgent or over the counter repair permit. 6. It took 7.6 days to conduct and comment on the first plan check review. 7. The net hauler solid waste rate is 28% less than the county average net to hauler rate. 8. The wastewater rate is below the average wastewater rate when comparted to Orange County agencies 9. 91% of residents in a community wide survey indicated they approve the job CMSD is doing. 10. 90% of the entire wastewater system was cleaned 11. 90% of wastewater pump stations received their annual preventive maintenance 12. It took an average of four (4) days to respond to seventeen (17) Public Records Request (PRA) with requested documents. Areas that staff will be focusing on improving in 2024 include, but not limited to the following: 1. Number of SSOs per 100 miles of sewer is less than or equal to the average SSOs per 100 miles of Sewer the Regional Water Quality Control Board Region 8. 2. Employees participating in the District's Wellness Program. 3. Average number of days it takes the Board of Directors to award contracts after bid opening date 4. Enhancing the organization's culture Legal Review Not applicable Environmental Review A Performance MeasurementProgramis anadministrative matterthat will not result in direct or indirect physical changes in the environment and isnot considered a "project". Financial Review There are no financial impacts to the District for implementing a Performance Measurement Program Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 22, 2024 regular Board of Directors meetingat District Headquarters and on District website atwww.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. File Attachments 2023 Annual Report.pdf (789 KB) E. GENERAL MANAGER'S REPORTS Subject :5. Receive and File General Manager's 2023 Performance Goals and Consider Approving his 2024 Performance Goals Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action Recommended Action :That the Board of Directors: 1. Receive and file the General Manager's 2023 Performance Goals; and 2. Approve the General Manager's 2024 Performance Goals; and 3. Authorize the President to negotiate a compensation adjustment to the General Manager; and 4. Report back on the tentatively agreed upon adjustment for Board approval consideration. Goals :7.0 Human Resources Management Public Content To: Board of Directors From: Scott Carroll, General Manager Date: January 22, 2024 Subject: Receive and File General Manager's 2023 Performance Goals and Consider Approving his 2024 Performance Goals Summary Annually, the Board reviews the General Managers performance goals for the past year and then establishes new goals for the upcoming year. Recommendation That the Board of Directors: 1. Receive and file the General Manager's 2023 Performance Goals; and 2. Approve the General Manager's 2024 Performance Goals; and 3. Authorize the President to negotiate a compensation adjustment to the General Manager; and 4. Report back on the tentatively agreed upon adjustment for Board approval consideration. Analysis In 2023, the Board of Directors assigned the General Manager tengoals to achieve. All ten goals have been successfully completed. Attachedis a list of the General Managers goals along with a brief description of each completed goal. Also attached are the proposed 2024 Performance Goals for discussion tonight and approval consideration. Legal Review Not applicable Environmental Review Consideration by the Board of Directors of the compensation paid to the Districts General Manager is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the Districts CEQA Guidelines. Financial Review Conducting studies on vertical axis wind turbines and a battery backup system for the solar photovoltaic system at HQ are not budgeted and could cost $40,000 to complete both studies. If funding constraints are identified, the goals will be removed from the 2024 list and replaced with new goals Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 22, 2024 Board of Directors regular meeting at District headquarters and on Districts website at www.cmsdca.gov. Alternative Actions 1. Amend and/or revise 2024 Goals. File Attachments 2023 Goals.docx (20 KB) 2024 Goals.docx (160 KB) F. ENGINEER'S REPORTS Subject :1. Project 327 Calcium Removal Adopt CEQA Determination, Award a Contract, and Approve a Contingency Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Action, Discussion Preferred Date :Jan 22, 2024 Absolute Date :Feb 26, 2024 Fiscal Impact :No Dollar Amount :$147,125.00 Budgeted :Yes Budget Source :Project 327 Calcium Removal Recommended Action :1. Adopt the 327 Calcium Removal project as Categorically Exempt per the California Environmental Quality Act (CEQA) Section 15302, Class 2; and 3. Award a contract to the lowest responsive and responsible bidder, Sancon Technology, Inc. in the amount of $133,750; and 4. Approve a 10% contingency in the amount of $13,375. Public Content To: Board of Directors From: Mark Esquer, District Engineer Date: January 22, 2024 Subject: Project 327 Calcium Removal - Adopt CEQA Determination, Award a Contract, and Approve a Contingency Summary The project work generally consists of removing calcium deposits, from District public sewers, that have grown over the past several years. Contractors will use mechanical and/or hydraulic methods for removing the calcium.Two bids were received on January 3, 2024, in the amount of $$133,750 and $134,200, from Sancon Technology, Inc. (Sancon) and Performance Pipeline Technologies, Inc. (PPT). The Engineer's estimate for this project is $145,200. . Recommendation That the Board of Directors: 1. Adopt the 327 Calcium Removal project as Categorically Exempt per the California Environmental Quality Act (CEQA) Section 15302, Class 2; and 3. Award a contract to the lowest responsive and responsible bidder, Sancon Technology, Inc. in the amount of $133,750; and 4. Approve a 10% contingency in the amount of $13,375. Analysis The District Would need to spend about $3,000,000 to $3,200,000 to remove and replace the local sewers that are experiencing calcium deposit formation. The District is trying a non-dig/replace construction option for removing the calcium. A mechanical cleaning test proved successful with essentially no damage to the sewer(s). The District decided to bid non-dig calcium removal methods and received two bids. If the calcium removal project does not move forward, the potential for a sanitary sewer overflow (SSO) will remain high. Legal Review District Counsel has reviewed the contracts and approved to form. Environmental Review The Calcium Removal Project does not increase the capacity of the affected sewers. It provides for increased reliability and decreases the likelihood of an SSO. Performing this project work does not change the capacity and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a Class 2 project as stated under 15302(c). Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.. Financial Review The project construction activities will require $147,125, including construction contract, a 10% contingency, construction administration costs, and miscellaneous construction services. The available 327 Project funds, with encumbrance and after the budget adjustment, is$191,931, as of December 31, 2023. The proposed construction costs fall within the available project budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 22, 2024 Board of Directors meeting at District Headquarters and posted on the District's website at www.cmsdca.gov Alternative Actions 1.Reject all bids and direct staff to solicit bids again. 2. Refer the matter back to staff for additional information. File Attachments 20240117 CMSD- Agreeement # 327 Calcium Removal Ph.2.pdf (2,593 KB) I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :1. Orange County Sanitation District (OCSD) - (Vice Secretary Ooten) Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry) Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :3. Independent Special Districts of Orange County (ISDOC) - (Vice President Schafer) Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :4. California Special Districts Association (CSDA) - (Vice President Schafer) Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :5. Special District Risk Management Authority (SDRMA) - (President Scheafer) Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type : I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject :6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type : L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject :1. Oral Communications and Director Comments Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Discussion O. CLOSING ITEMS Subject :1. Adjourn Meeting :Jan 22, 2024 - Board of Directors Regular Meeting Access :Public Type :Procedural Public Content The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, February 26, 2024 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.