2024_01_10Wednesday, January 10, 2024
Citizens Advisory Committee
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
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made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
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***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District
Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to
meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject :1. Call to Order
Meeting :Jan 10, 2024 - Citizens Advisory
Committee
Type :
A. OPENING ITEMS
Subject :2. Roll Call
Meeting :Jan 10, 2024 - Citizens Advisory
Committee
Type :Procedural
Public Content
Member Position Term
Sue Lester Chair 2023-25
Michael Tou Vice Chair 2022-24
Annette Watson Member 2022-24
Cindy Brenneman Member 2023-25
Daniel Baume Member 2022-24
Dean Fisher Member 2022-24
Dickie Fernandez Member 2022-24
Jeff Arbour Member 2023-25
Rosemarie Chora Member 2022-24
FrancescaNormington Member 2023-25
A. OPENING ITEMS
Subject :3. Public Comments - Speakers will be limited to three
minutes. The three minutes per speaker time allotted may
be extended for good cause by a majority vote of the
committee).
Meeting :Jan 10, 2024 - Citizens Advisory Committee
Type :Procedural
Public Content
B. ITEM
Subject :1. Approve the Citizens Advisory Committee Meeting
Minutes of November 8, 2023
Meeting :Jan 10, 2024 - Citizens Advisory Committee
Type :Action, Minutes
Recommended Action :That the Citizens Advisory Committee approves the
meeting minutes as presented.
Public Content
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: January 10, 2024
Subject: Approve the Citizens Advisory Committee Meeting Minutes ofNovember 8, 2023
Summary
The recorded minutes of the November 8, 2023 Citizens Advisory Committee Meetingare hereby submitted to the Citizens
Advisory Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting onNovember 8, 2023.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutesis an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures to list those specific activities which fall within each of the exempt classes, and the District
has adopted CEQA Guidelines and Implementing Procedures that state on page 6 Projects does not include . C. Continuing
administrative or maintenance activities.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 10, 2024 Citizens Advisory
Committee Meetingat District Headquarters and posted on the Districts website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2023_11_08_cac.pdf (150 KB)
B. ITEM
Subject :2. Receive and File Waste Composition Studies #7 and
#8 from Michael Balliet Consulting
Meeting :Jan 10, 2024 - Citizens Advisory Committee
Type :Discussion, Receive and File
Public Content
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: January 10, 2024
Subject: Receive and File Waste Composition Studies #7 and #8 from Michael Balliet Consulting
Summary
Michael Balliet Consulting (MBC) performed two waste composition studies (#7 and #8) on December 15, 2023,to determine the
amount of organic waste contamination in mixed waste collection. This report and the attached waste composition studies
describe MBC's findings.
Recommendation
That the Citizens Advisory Committee receive and file Waste Composition Studies #7 and #8 from Michael Balliet Consulting.
Analysis
The District contracts with Michael Balliet Consulting for franchise hauler compliance, SB 1383 and related regulatory
compliance, and quarterly waste composition studies. Waste composition studies consist of sorting, weighing and categorizing a
random sample from a waste collection route for the purpose of determining contamination levels and identifying the need for
education and outreach. Prohibited container contaminants in a mixed waste study include green waste and food waste.
During a waste composition study, collection route material is transported to CR&R's transfer station in Stanton and dumped
onto a clean sorting area. The load material is spread out and a grid pattern is established over the load. Grid locations are
selected at random to collect samples for sorting. The material from the selected grid is loaded into a trash barrel and a sorting
team then segregates the material into the following six categories: (1) green waste, (2) food waste, (3) paper and cardboard that
is dry and easily recycled, (4) other recyclable items (plastic, metal, and glass), (5) cardboard and paper that is wet/contaminated
by food waste, and (6) all remaining material that is considered "trash."
reviewed a mixed waste route located primarily south of Sunflower Avenue and north of SouthWaste Composition Study #7
Coast Drive, bordered on the west by Fairview Road and on the east by Bear Street. A route map is included below.
Atotal of 222.40 pounds of mixed waste was sorted into the six material types previously described. The material types and their
respective weights and percentage of total sample size are included below.
Material Type Pounds Percentage
Green Waste (Prohibited Container Contaminant)46.80 21.04%
Food Waste (Prohibited Container Contaminant)20.40 9.17%
Total Prohibited Container Contaminants 67.20 30.22%
Paper & Cardboard (Dry)36.70 16.50%
Other Recyclables (Plastic, Metal & Glass)13.50 6.07%
Total Recyclable Materials 50.20 22.57%
Paper & Cardboard (Wet, Non-Recyclable)10.70 4.81%
Trash 94.30 42.40%
Total Trash 105 47.21%
reviewed a mixed waste route located in the eastern portion of the Mesa Del Mar neighborhood,Waste Composition Study #8
generally north of Presidio Drive, south of Mission Drive and St. Clair Street, east of Lorenzo Avenue, and west of Drake
Avenue. A route map is included below.
A total of 267.30 pounds of mixed waste was sorted into the six material types previously described. The material types and their
respective weights and percentage of total sample size are included below.
Material Type Pounds Percentage
Green Waste (Prohibited Container Contaminant)0.30 0.11%
Food Waste (Prohibited Container Contaminant)33.20 12.42%
Total Prohibited Container Contaminants 33.50 12.53%
Paper & Cardboard (Dry)35.80 13.39%
Other Recyclables (Plastic, Metal & Glass)20.00 7.48%
Total Recyclable Materials 55.80 20.88%
Paper & Cardboard (Wet, Non-Recyclable)10.30 3.85%
Trash 167.70 62.74%
Total Trash 178 66.59%
In summary, the mixed waste route from Waste Composition Study #7 had an acceptable level of contamination at 9.17%, with
10% or less being the ideal level of contamination. However, the total contamination level of 30.22% is the highest of theeight (8)
waste composition studies perform in 2023. The green waste contamination of 21.04% can be attributed to the trimmings of a
heavy bush and succulent plant. This sort did not contain any grass clippings which suggests that this area is doing a good job
properly disposing of green waste, with the heavy bush trimming being a non-typical occurrence.
The mixed waste route from Waste Composition Study #8 contained 12.53% of prohibited container contaminants, of which only
0.11% was green waste. These results indicate that this neighborhood is correctly disposing of green waste in the organics
container. While the overall contamination level (12.53%) is the second lowest of the eight (8) waste composition studies perform
in 2023, food waste contamination is high at 12.42%.
Below is a summary of the eight (8) waste composition studies performed in 2023.
Waste Composition Study Green Waste
Contamination
Food Waste
Contamination
Total
Contamination
#1 - April 3, 2023
East ofPlacentia Avenue, west of Harbor
Boulevard, north of 19 Street, and south
of Hamilton St
8.52%16.11%24.63%
#2 - April 3, 2023
Republic Homes development, east of
Canyon Drive, west ofPlacentia Avenue,
north of 19 Street, and south of Wilson
Street
16.31%11.17%27.48%
#3 - August 10, 2023
Mesa Verde area, generally south
ofAdams Ave, north of Swan Drive and
Tanager Drive, east of Sandpiper Drive,
and west of Starbird Drive
15.24%3.48%18.72%
#4 - August 10, 2023
Mesa Verde area, generally south ofGisler
Ave, north of Adams Ave, east of Europa
Drive, and west ofMesa Verde Drive East
and Bermuda Drive
5.19%12.31%17.50%
#5 - October 5, 2023
Mesa Verde area, immediately west of
Harbor Boulevard on either side of Baker
Street to Mesa Verde Drive East,
combined with a portion of the East Side
area bordered by Santa Ana Ave, Monte
Vista Ave, Irvine Ave, and Santa Isabel
Ave
4.44%8.96%13.40%
#6 - October 5, 2023
Mesa Verde area, west of Harbor Blvdand
immediately north and south of Adams Ave
1.36%9.15%10.51%
#7 - December 15, 2023
South Sunflower Avenue, north of South
Coast Drive, east ofFairview Road, and
west ofBear Street
21.04%9.17%30.22%
#8 - December 15, 2023
th
th
Eastern portion of Del Mar neighborhood,
generally north of Presidio Drive, south of
Mission Drive and St. Clair Street, east of
Lorenzo Avenue, and west of Drake
Avenue
0.11%12.42%12.53%
Staff will continue to educate customers about properly sorting food waste and green waste.
Legal Review
Not applicable.
Environmental Review
Review of waste composition studies is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and the
District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include...C.
Continuing administrative or maintenance activities.
Financial Review
The cost for MBC to perform each waste composition study is $2,250. These costs were budgeted in the FY 2023-24 Budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 10, 2024, Citizens Advisory
Committee meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Waste_Composition_Study_#7_12.15.2023.pdf (2,129 KB)
Waste_Composition_Study_#8_12.15.2023.pdf (2,123 KB)
B. ITEM
Subject :3. Receive and File 2023 Community Survey
Results
Meeting :Jan 10, 2024 - Citizens Advisory Committee
Type :Discussion, Receive and File
Goals :4.0 Community Outreach &
Communications
4.1 Conduct community outreach survey
Public Content
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: January 10, 2024
Subject: Receive and File 2023 Community Survey Results
Summary
The District conducts a biennial community survey to seek level of satisfaction feedback and awareness of solid waste and
sewer programs from District customers and to obtain relevant data to improve District programs. The 2023 survey also
assessed receptiveness to a three-cart trash and recycling system and receptiveness to two trash and recycling collection days
each week. Probolsky Research has completed research and analysis for the 2023 Community Survey. The findings are
presented with this staff report and accompanying presentation.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
On September 12, 2023, the Board of Directors approved an agreement with Probolsky Research to conduct community survey
research and analysis.On September 13, 2023, the Citizens Advisory Committee provided recommendations for consideration in
the 2023 Community Survey. The Board of Directors received these recommendations and provided feedback and input for the
survey at the October 10, 2023, Board Study Session.
From October 19, 2023, to November 16, 2023, Probolsky Research conducted a live-interviewer telephone and online survey
among Costa Mesa Sanitary District trash customers.A total of 1,000 customers were surveyed (763 online and 237 by
telephone), yielding a margin of error of +/-3.2%, with a confidence level of 95%. Phone interviews were conducted via call-in
(11%), landline (30%), and mobile (59%). Online participants were invited by email (28%), mail (44%), and text-to-web (28%).
Probolsky Research matched the demographics of Costa Mesa Sanitary District trash customers. The survey took approximately
15 minutes to complete and was conducted in English (92%), Spanish (7%), and Vietnamese (1%).
Some key findings of the survey are included below.
Awareness of Costa Mesa Sanitary District is high (85%), and favorable opinions (66%) outweigh unfavorable opinions
(9%).
Approximately half of customers (52%) think the District is part of the City.
Most customers (88%) are satisfied with the District's performance in providing sewer and wastewater services.
Most customers (82%) are satisfied with the District's performance in providing trash, recycling, and organics collection
services.
District staff receive high marks for helpfulness (92%).
Most customers (85%) are satisfied with the job CR&R does providing trash, recycling, and organics collection services.
Approximately half ofcustomers (47%) think the property owner is responsible for maintaining their home's sewer lateral
pipe.
Nearlyone-third of customers (31%)have utilized the Household Hazardous Waste Collection Program.
Few customers (14%) have utilized the sewer inspection rebate program.
Approximately one-fourthof customers(27%) always put food waste into the Organics Recycling Cart.
Most customers (75%) say it's important to have a service for recycling products in their home.
More than half of customers (52%) have not heard of the three-cart collection program.
Most customers (65%) support the implementation of a three-cart collection program.
Most customers (76%) would not be willing to pay more for two collection days perweek.
Most customers (62%) would prefer to receive information from the District in the mail.
On December 12, 2023, the Board of Directors received the same report and presentation. The Board asked for additional
historical data if there is any that was not included in the report. Staff will present this information to the Board as well as
suggestions for improvement based on the survey results at a future meeting.
Adam Probolsky, president of Probolsky Research, will present the results and findings of the survey and answer questions. The
survey report and presentation are attached to this staff report.
Legal Review
Not applicable.
Environmental Review
Review of this report is an administrative matter and is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures "to list those specific activities which fall within each of the exempt classes," and the District has adopted "CEQA
Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C. Continuing administrative or
maintenance activities.
Financial Review
The cost for Probolsky Research to conduct community survey research and analysis is . The FY 2023-24 Budget$39,200
includes for this project. In accordance with Section 12 of the between CR&R and the$45,000 First Amendment to the Agreement
District, both agencies agree to equally share the cost of performing a biennial community wide citizen survey. CR&R will
reimburse the District for completing the 2023 survey.$19,600
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 10, 2024, Citizens Advisory
Committee meeting at District Headquarters and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2023_Community_Survey_Report_Presentation.pdf (469 KB)
2023_Community_Survey_Report.pdf (4,758 KB)
B. ITEM
Subject :4. Receive and File CR&R FY 2022-23 Annual
Performance Review
Meeting :Jan 10, 2024 - Citizens Advisory Committee
Type :Receive and File
Public Content
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: January 10, 2024
Subject: CR&R FY 2022-23 Annual Performance Review
Summary
Per Section 4.6 of the District's July 1, 2018, Agreement with CR&R Environmental Services, the District shall complete an
annual performance review of residential services provided by CR&R as well as administrative services, including report
preparation, accuracy, timeliness of transmittal, responsive to inquiries, database management, service levels, and helpfulness.
The FY 2022-23 Annual Performance Review of CR&R is presented to the Citizens Advisory Committee.
Recommendation
That the Citizens Advisory Committee receive and file the FY 2022-23 CR&R Annual Performance Review.
Analysis
Each year, staff conducts a performance evaluation of CR&R to determine contract compliance and performance satisfaction.
Performance is evaluated on the following grading scale: Excellent, Satisfactory, Unsatisfactory, and Not Applicable. The
evaluation term of CR&R's Annual Performance Review being presented to the Citizens Advisory Committee is July 1, 2022, to
June 30, 2023. The performance review found that CR&R demonstrated acceptable compliance for the year in review with some
Unsatisfactory areas in need of improvement. Staff reviewed nine areas of performance with the findings summarized below. Any
Excellent or Unsatisfactory ratings are noted, with all other ratings being Satisfactory or Not Applicable.
1. Services to be Provided and Term
During the review period, CR&R furnished all labor, material, and equipment to collect, transport, recycle, and dispose of
solid waste collected from CMSD customers.
Reports confirm that CR&R has transported all material collected from the CMSD service area to CR&R's Material
Recovery Facility (MRF) and Anaerobic Digestion (AD) Facility and unrecyclable residue to Orange County landfill sites.
2. Hauler Compensation
The District's standard per-unit net-to-hauler payment ($19.34) for the year in review is within ten-percent (10%) of the
County average net-to-hauler rate ($22.56) as required by the Agreement.
CR&R submitted a CPI increase request in March 2023 and the Board of Directors approved a five-percent (5%) CPI
increase adjustment for FY 2023-24 on August 21, 2023.
3. Records, Reports, Reviews, and Audits
CR&R sends the District month-end reports by the seventh of each month as required by the Agreement.
CR&R reports a 61.14% diversion rate, which is well above the 50% diversion rate required by the Agreement.
4. Operations
With the exception of three months of delays, CR&R typically replaces damaged carts within one week.
The District receives 80% of the revenue generated from additional container charges along with accompanying
documentation on a quarterly basis.
Collection trucks continue to be powered by Compress Natural Gas (CNG) and display Costa Mesa Sanitary District
banners.
(Contract Liaison 5.7):Senior Sustainability Manager Mike Carey continues to provide superior customerExcellent
service to the District and CR&R staff continues to meet monthly with District staff to discuss issues and concerns with
service.
CR&R's office hours are 7:00 a.m. to 5:00 p.m., Monday - Friday, excluding holidays, which is one hour more than
required by the agreement and Leslie Sanchez, the District's Customer Service Designee, promptly responds to staff
requests.
5. Insurance, Bonds, and Indemnifications
The District did not request the assessment of contamination processing fees during the review period.
6. Default and Damages
No liquidated damages were present to CR&R during the review period ending June 30, 2023.
7. Collection Schedule
During the year in review, at total of 538 missed collection complaints were received via GOGov. Missed collections have
decreased by 29.86% from the previous review period and are trending down for the first time in four years.
8. Special Programs
The Christmas Tree Collection Program was greatly improved from the previous year, with only two complaints received
compared to 101 complaints the previous year.
(Large Item Pickup 9.1.3):The Large Item Collection Program experienced significant delays during theUnsatisfactory
first two quarters of the review period with collections averaging three to four weeks to complete. CR&R increased
collection frequency and collections improved during the second two quarters of the review period, but additional
improvement is needed.
Annual Compost Event 9.1.6):The District was pleased with CR&R's coordination efforts and making sure theExcellent (
event was successful. CR&R provided compost and eight volunteers, and the District was able to distribute 1,680 bags or
50,400 pounds of compost.
Community Outreach Programs 9.3):CR&R's Sustainability Specialist did not dedicate the requiredUnsatisfactory (
approximately 20 hours per week to promoting solid waste diversion programs for the District. CR&R will need to
dedicated substantially more time to cart-to-cart outreach and other diversion outreach programs in order to be in
compliance with the Agreement.
9. Miscellaneous
District staff completed negotiations with CR&R and entered into the First Amendment to the Agreement on January 27,
2023.
The FY 2022-23 Annual Performance Review will be presented to the Board of Directors at the January 22, 2024, Board meeting.
Legal Review
Not applicable.
Environmental Review
Consideration of CR&R's annual performance review is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures "to list those specific activities which fall within each of the exempt classes," and
the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6 "Projects" does not include... C.
Continuing administration or maintenance activities.
Financial Review
There is no financial impact for conducting the FY 2022-23 Annual Performance Review of CR&R since the review is conducted
by District staff.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packed for the January 10, 2024, Citizens
Advisory Committee Meeting held at 290 Paularino Avenue and posted on the District's website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
CR&R_FY_2022-23_Performance_Evaluation.pdf (268 KB)
B. ITEM
Subject :5. 2024 Costa Mesa Sanitary District and
Community Events
Meeting :Jan 10, 2024 - Citizens Advisory Committee
Type :
Public Content
To: Citizens Advisory Committee
From: Noelani Middenway, CMC, District Clerk/Public Information Officer
Date: January 10, 2024
Subject: 2024 Costa Sanitary District and Community Events
Summary
The following is a list of events that 2024 Costa Mesa Sanitary District and community events, with potential volunteer
opportunities for members of the Citizens Advisory Committee.
Recommendation
That the Citizens Advisory Committee receive and file the report.
Analysis
The Citizens Advisory Committee (CAC) has expressed interest in participating at community events that the District is either
hosting or participating in. The following is a list of 2024 Costa Mesa Sanitary District and community events with the anticipated
number of CAC volunteers needed per event.Staff will solicit volunteers prior to the event and provide all necessary event
information once confirmed.
Imaginology
Date & time: April 13-14, 10am-4pm
Location: OC Fair & Events Center - 88 Fair Dr, Costa Mesa, CA 92626
Anticipated # of CAC Volunteers needed: 2 (1 per day)
City of Costas Mesa Earth Day Event
Date & time: TBD
Location: Costa Mesa City Hall - 77 Fair Dr, Costa Mesa
Anticipated # of CAC Volunteers needed: 1-2
CMSDs Landscaping Project Ribbon Cutting
Date & time: April 22, 4-4:30pm
Location: CMSD Headquarters 290 Paularino Ave, Costa Mesa
Anticipated # of CAC Volunteers needed: 0 (the CAC is welcome to attend, but volunteer assistance is not
required)
CMSDs Annual Compost Giveaway & Shredding Event
Tentative date & time: June 8, 8am-12pm
Tentative location: Estancia High School - 2323 Placentia Ave, Costa Mesa
Anticipated # of CAC Volunteers needed: 6
Costa Mesa Newport Harbor Lions Club Fish Fry
Dates/times:
June 28, 5-10pm
June 29, 11am-10pm
June 30, 11am-9pm
Location: Lions Park - 570 18th Street, Costa Mesa
Anticipated # of CAC Volunteers needed: 3 (1 per day)
Costa Mesas Concerts in the Park
Tentative dates/times:
July 9, 5-8pm
July 16, 5-8pm
July 23, 5-8pm
July 30, 5-8pm
Tentative location: Fairview Park - 2525 Placentia Ave, Costa Mesa
Anticipated # of CAC Volunteers needed: 4 (1 per day)
CMSDs Three-Cart System Town Hall Meetings
Tentative dates/times
August 7, 6pm
August 10, 9am
October 2, 6pm
October 5, 9am
Locations: TBD
Anticipated # of CAC Volunteers needed: 8 (2 per town hall)
CMSDs Eco Expo
Tentative date & time: September 18, 3-7pm
Location: CMSD Headquarters 290 Paularino Ave, Costa Mesa
Anticipated # of CAC Volunteers needed: 4
Newport Bay Conservancys Coastal Cleanup
Tentative date & time: September 21, 9am-12pm
Location: Newport Back Bay - 2301 University Dr, Newport Beach
Anticipated # of CAC Volunteers needed: 0 (no voluntary assistance is required, but all CAC members are encouraged to
participate in the cleanup along with CMSD staff)
Staff will solicit volunteers prior to the events and provide all necessary event information once confirmed.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code
Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures to list those specific
activities which fall within each of the exempt classes, and the District has adopted CEQA Guidelines and Implementing
Procedures that state on page 6 Projects does not include . C. Continuing administrative or maintenance activities."
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 10, 2024 at theDistrict
Headquarters and on District website atwww.cmsdca.gov.
Alternative Actions
Direct staff to report back with more information.
B. ITEM
Subject :6. FY 2023-24 Work Plan Update
Meeting :Jan 10, 2024 - Citizens Advisory
Committee
Type :Discussion
Public Content
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: January 10, 2024
Subject: FY 2023-24 Work Plan Update
Summary
In the CAC FY 2023-24 Work Plan several items scheduled to be on the January 10 agenda have been postponed.
Recommendation
That the Citizens Advisory Committee receives and files this report.
Analysis
The following items originally scheduled for tonight's meeting have been postponed for the following reasons.
1. . After conducting an RFP process, staff received one proposal to Provide comments regarding solid waste rate study
perform the study. NBS Government Finance Group was awarded a contract to perform the study at a cost of $50,890. The
contract is in the process of being signed and then NBS will begin work shortly thereafter. The CAC will review and comment on
the study at your May 8, 2024 meeting.
2. . Provide comments and recommendations to proposed ordinance pertaining to purchasing procedure and authority
Further research is required.
3. There may be a conflict between Review, comment and recommend policy revision to storing carts in public view.
CMSD and City of Costa Mesa for storing carts in public view. Staff is in the process of seeking legal advice from District
Counsel.
Legal Review
Not applicable
Environmental Review
Receiving an update of the CAC's FY 2023-24 Work Plan is an administrative matter and is not a disturbance of the environment
similar to grading or construction and is not a project under CEQA or the District's CEQA Guidelines.
Financial Review
There are no financial impacts to the district for postponing the items identified above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 10,2024 Citizens Advisory
Committee meetingat District Headquarters and on District's website
Alternative Actions
Direct staff to report back with more information
C. CLOSING ITEMS
Subject :1. Committee Member Comments
Meeting :Jan 10, 2024 - Citizens Advisory
Committee
Type :Presentation
Public Content
C. CLOSING ITEMS
Subject :2. Board/Staff Comments
Meeting :Jan 10, 2024 - Citizens Advisory
Committee
Type :Presentation
Public Content
C. CLOSING ITEMS
Subject :3. Adjournment
Meeting :Jan 10, 2024 - Citizens Advisory
Committee
Type :Procedural
Public Content
The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, March 13, 2024 in the District's
Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.