Agr - Costa Mesa Community Athletic Association - 2023-08-03Costa Mesa Sanitary District Rental Agreement
In consideration of the permission granted by the Costa Mesa Sanitary District (District) to the
undersigned (Renter) for the ( use of the District Board/CQuz_gnity Room, between the hours of
1:506n — 9,*OA Wton S" x fAd-44 ) 2023- he `undersigned agrees to pay by a
Cleaning/Damage Deposit in the sum of $150 from which the District may deduct for breakage, damage,
loss, cleaning, administrative fees, and loss of use incurred by the District. The Cleaning/Damage Deposit,
less any such deductions, will be returned no later than thirty (30) days after the rental period upon
inspection of the Premises.
1. Renter will use the Premises solely for a local, non-profit organization's event or to facilitate a
government organization's function. All rentals must be "invite only' if a private party, "members
only' if a non-profit event, or "reserved attendee" if a Government function. Rentals are not to be
advertised as unrestricted access by the general public or through public media. There shall be no
commercial, for -profit business or other similar use unless agreed to in writing before the event by
the District's authorized representative.
2. Renter is responsible for the preservation of the Premises during the rental and for leaving the
Premises in good order and condition at the end of the rental. Renter will not borrow property or
equipment from the District. Renter shall reimburse the District for the cost of repairs and
replacement of property damaged during the rental.
3. Renter shall cause the Premises to be vacated no later than 1 hour after the scheduled end of the
event and/or no later than 11:00 PM. All personal property brought to the Premises by or on behalf
of the Renter must be removed by the end of the rental.
4. Renter will confine all activities during the rental to the Board/Community Room of the District
building, and shall not use any other part of the District property.
5. Renter shall have vehicular ingress and egress and reasonable use of only the specific parking spaces
designated for handicapped permits. Fire lanes must be strictly maintained.
6. Renter's Cleaning/Damage Deposit is due not less than thirty (30) days before the commencement of
the rental period, along with the Certificate of Insurance required by this Agreement. If cancellation
is made more than 30 days from date of event, the Cleaning/Damage Deposit will be returned.
However, if the event is canceled within 30 days of the date of the event, the Cleaning/Damage
Deposit will be retained by the District as compensation for the District's administrative costs.
7. Renter will not:
(i) Commit or allow any unlawful act to be committed on the Premises.
(ii) Use or permit the use of any liquor or supplies belonging to the District which Renter may
find on the Premises.
(iii) Sell or allow the sale of any alcoholic beverage.
(iv) Permit smoking within the District building.
8. The maximum capacity for rental events is 30 persons if guests are seated at tables and 50 persons if
guests are seated only at chairs without tables.
9. The right of the Renterto occupy and enjoy the Premises during the rental period shall not be assigned
or sublet.
10. The right of the Renterto occupy and enjoy the Premises may be revoked at any time by an authorized
representative of the District. If such revocation is for cause, Cleaning/Damage Deposit will not be
returned.
11. Removal of any District decorations (photographs, burgees, trophies, etc.) from the walls, cabinets or
Premises is forbidden. The use of nails, thumbtacks or tape on the walls or windows is prohibited.
Existing ceiling hooks in the corners of the room and in its center may be used to hang decorations.
12. Renter has inspected the Premises, acknowledges that they are in good condition, and accepts the
Premises "as -is".
13. Renter, by signing this Agreement, agrees to defend, indemnify, and hold the District, its officers,
directors and employees harmless from and against any and all claims and liability arising from or
relating to use of the Premises by Renter and Renter's guests, including, but not limited to, all claims
and/or liability which may arise because of the condition of the Premises or the surrounding area.
14. Renter is responsible for providing to the District a Certificate of Liability Insurance from an insurer
reasonably acceptable to the District confirming insurance of not less than One Million Dollars
($1,000,000) for each occurrence and Two Million Dollars ($2.000,000) in aggregate during the
entire period of use. The District shall be named as an additional insured under the Renter's
insurance policy for the entire period of use and for the limits set forth above.
15. Renter's guests shall not interfere with District staffs reasonable use of portions of the District other
than the Premises during the rental period set forth above.
The undersigned Renter agrees to all the terms and conditions contained in this Agreement and any
attachments hereto. (�I)
y Renter's Name: WOn�7f f AItirl d-r-)
Agency Name/Non-Profit Organization: ('os-ku inaA, urs i+eA
( ?r"
Address: 1700 Ad_[1.&LS Avc ( Sit !-4.2� Cosies K+t-sc�i CA- I2(v2�i
Telephone No.: 7iy'317--j,,3� E-mail: lh fD aoluxt.i 7s z-w • o►�ri
Signature: 14 0= Date:_ 8�3�eZe�3
Name of Insurance Carrier: )IJ"Cl r-e- IA$W{-µ e_
SUMMARY OF CHARGES:
Rental Fee
Cleaning/Damage Deposit 150
Total Rental Fees
The Cleaning/Damage Deposit will be returned following inspection of the District after the
event.
Date. `S'C aA r-'
Rental -Time: Prrep/SetUp: to
Event Time: l:30AM to :00 Nwr
Clean -Up: to
`l( turSeS
Day of the Week:
Purpose of Meeting/Program: �y d /Y ' ""^'I h q
Anticipated Attendance: AIAIK /3
Equipment �
R�equests: (i.e. Podium", microphones, tables, chairs, etc.)
Payment Method
Name on Card
Credit Card No.:
3 Digit Security No.: _
Billing Address:
City:
Authorized Signature:
Cash Chec (payable to Costa Mesa Sanitary District) Credit Card
Expiration Date:
Amount to be Charged:
woo
Angela Colunga
From: Yumi Watanabe -Patterson <yumi.c.watanabe@gmail.com>
Sent: Tuesday, August 1, 2023 9:33 AM
To: Alejandro Ornelas; Angela Colunga
Cc: Tanisha Tingling; Gina Terraneo; Scott Carroll; Brett Eckles (Personal)
Subject: CM Sanitary District Board Room Use - Costa Mesa United
Good morning Alejandro and Angela,
Thank you again for allowing Costa Mesa United to use your board room for our monthly board of director
meetings. I just wanted to respectfully make sure that we are all on the same page as far as dates go since we
are coming off of our one month summer break. 0 The dates I currently have marked on our calendar are:
2023 DATES:
August 3
September 7
October 5
November 2
December 7
2024 DATES:
January 4
February 8
March 7
April 4
May 2
June 6
July 11
August 8
September 5
October 3
November 7
December 5
Please feel free to let me know if you have any concerns or questions regarding the schedule above.
Thank you,
Yumi Patterson
714-317-8350