2023_04_10_project_342_addendum1_droughtlandscaping290 Paularino Ave, Costa Mesa, CA 92626 • (949) 645-8400 • fax: (714) 540-1392
“Protecting public health and the environment for current and future generations.”
Board of Directors
Robert Ooten
Michael Scheafer
Arlene Schafer
Arthur Perry
Brett Eckles
Staff
Scott C. Carroll
General Manager
Harper & Burns, LLP
District Counsel
Davis Farr, LLP
District Treasurer
Mark Esquer
District Engineer
Noelani Middenway
District Clerk & Public
Information Officer
Kaitlin Tran
Finance Manager
Dyana Bojarski
Administrative Services
Manager
Steve Cano
Wastewater Maintenance
Superintendent
www.cmsdca.gov
www.cmsdca.gov
Platinum Level
District of Distinction
April 10, 2023
To: P342 HQ Drought Tolerant Landscape Renovation Bidders
Re:Mandatory Pre-Bid Meeting Summary and Addendum #1
This Addendum is hereby made a part of the contract documents,
specifications, and requirements. Receipt of this Addendum shall be
noted on the Bid Proposal Form.
The District is currently working with the City of Costa Mesa (City) on
various aspects of the project. During a recent project collaboration
meeting, the City requested scope changes that will require
modifications to the plans, specifications and bidding documents. The
scope and bidding document changes will require the bid date be
extended so that the bidding documents may be revised and updated.
A second Addendum will be issued when the project bidding
documents have been revised and are available.
The following changes, additions, clarifications, or modifications shall
be made to the contract documents and construction drawings; and all
other conditions remain the same.
General Requirements
1. Revised Bid Dates:
a. Wednesday, May10, 2023: Addendum #2 Issued
(Tentative Date)
b.Wednesday, May 24, 2023: Question Deadline at
Noon
c.Tuesday, May 31: Questions Addressed
(Addendum #3, if required)
d.Wednesday, June 21, 2022: Bids Due at Noon
2.Bids are extended to Noon on Wednesday, June 21, 2023.
During the Pre-Bid Meeting, prospective bidders and the District
discussed the overview or summary of the Project 342 HQ Drought
Tolerant Landscape Renovation. In addition, the following topic
summaries, clarifications, and additional information is being provided:
290 Paularino Ave, Costa Mesa, CA 92626 • (949) 645-8400 • fax: (714)
540-1392
“Protecting public health and the environment for current and future
generations.”
3. The overall project timeframe may take 6 to 8 months to complete including
weekends, holidays, and weather delays. Contractor Request for Information
and/or Change Orders may also extend the Contract period. Contractors must
note that the Contract requires the project be completed within 75 working days.
The contract time will start with Notice to Proceed, see Sample Contract and
Project Specifications for additional requirements.
4. District will provide a 16-foot wide, 1,580 square foot temporary storage, laydown,
and Contractor parking area (storage area) adjacent to the chain-link fence in the
north northerly area of the existing parking area. This temporary laydown area
may be used for the Contractor vehicle parking, Contractor employee parking,
temporary storage of construction equipment, and/or temporary storage of
material and supplies. Except for the District-provided temporary storage area, the
contractor shall not use the remaining portion of the parking lot and must
immediately remove or reposition construction items into the temporary storage
area.
The Contractor shall protect the existing pavement from damage, equipment
scuffs, and typical construction wear or tear. The Contractor shall restore the
temporary storage area to pre-construction conditions.
Should the Contractor require more temporary storage space than provided by
the District, the Contractor shall secure off-site, temporary storage and/or make
arrangements to shuttle contractor employees to the construction site. The cost
for off-site temporary storage and/or Contractor employee parking shall be
included in the Contractor bid(s).
5. There are no pre-qualification requirements, except that Contractors must have
participated in the mandatory pre-bid meeting and that Contractors be current with
the required State Contractor licenses.
6. The District parking lot must always be accessible for District customers and the
general public. The Contractor shall maintain, at least, one lane for access or
egress. While access or egress is limited to one lane, the contractor shall provide
labor to safely direct customers and the general public into or out of the parking
lot, between the hours of Monday through Friday, 7:30AM to 4:30PM.
7. The District will not require extermination of gophers or underground rodents as
part of the Contract work.
290 Paularino Ave, Costa Mesa, CA 92626 • (949) 645-8400 • fax: (714)
540-1392
“Protecting public health and the environment for current and future
generations.”
8. A City encroachment permit is required for work within Public Right of Way. Unless
the water meter must be replaced or relocated to perform the Contractor work, it is
not expected that a Mesa Water District permit will be required. It is expected that
the Contractor shall protect the existing meter in-place.
9.The deadline for questions is listed above. Questions shall be submitted via
email to: Noelani Middenway: nmiddenway@cmsdca.gov
Thank you in advance for your consideration in this matter.
Sincerely,
Mark Esquer, P.E.
District Engineer
cc. Eric Sterling, David Volz Design
Mike Benesh, RBH & Associates
Permits