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Minutes - Board - 2023-01-23COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING JANUARY 23, 2023 NOTE: THIS HYBRID IN -PERSON AND TELECONFERENCED MEETING WAS CONDUCTED UTILIZING ELECTRONIC MEANS CONSISTENT WITH STATE OF CALIFORNIA ASSEMBLY BILL 361(GOV. CODE 54953(B)(3)). Members present Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer Members absent Arlene Schafer Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk & Public Information Officer), Gina Terraneo (Management Analyst II), Kaitlin Tran (Finance Manager), Dyana Bojarski (Administrative Services Manager), Mark Esquer (District Engineer), Alan Burns (District Counsel), Nabila Guzman (Management Analyst I) Others present Jim Kolk, EEC Environmental Julie Barreda, CR&R Environmental Services Michael Tou, Citizens Advisory Committee Member Mike Carey, CR&R Environmental Services Meeting called to order at 4:30 P.M. A. OPENING ITEMS Procedural: 1. Call to Order - President Ooten COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 President Scheafer called the meeting to order at 4:30 P.M. Procedural: 2. Pledge of Allegiance - President Scheafer President Scheafer led the Pledge of Allegiance. Procedural: 3. Invocation - Vice President Schafer Vice Secretary Ooten led the Invocation due to Vice President Schafer's absence. Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) District Clerk & Public Information Officer, Noelani Middenway, conducted roll call and noted that President Scheafer, Secretary Perry, Vice Secretary Ooten, and Director Eckles were present while Vice President Schafer was not present. Procedural: 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. None. Procedural: 6. Ceremonial Matters and Presentations. None. B. PUBLIC COMMENTS Procedural: 1. Public Comments President Scheafer opened public comments. Hearing none, he closed public comments. C. CONSENT CALENDAR COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Action (Consent): 1. Approve Consent Calendar Recommendation: That the Board of Directors approve the Consent Calendar as presented. Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes of December 13, 2022 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent), Minutes: 3. Approve the Board of Directors Regular Meeting Minutes of December 19, 2022 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent): 4. Approve Payroll Transparency Disclosure for December 2022 Recommendation: That the Board of Directors approve and file the report. Action (Consent): S. Approve the Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approve the compensation and reimbursement of expenses as presented. Action (Consent): 6. Adopt Warrant Resolution No. CMSD 2023-07 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2023-07 approving District warrants for the month of December in the amount of $1,471,216.38. Action (Consent): 7. Approve the Investment Report for the Month of December 2022 Recommendation: That the Board of Directors approve the Investment Report for the Month of December 2022. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Action (Consent): 8. Accept the occupancy count as presented as 23,091 and direct staff to prepare a warrant to CR&R Environmental Services for $246,004.59 for December 2022 collection Recommendation: That the Board of Directors accept the occupancy count as presented using 23,091 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for December 2022 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $246,004.59 to be ratified in the January 2023 warrant list. Action (Consent): 10. Adopt Resolution No. 2023-978 Ordering that Publication of Ordinance No.135 has Occurred Recommendation: That the Board of Directors adopt Resolution No. 2023-978 ordering that the publication of Ordinance No. 135 has occurred. Director Eckles requested to pull Item C9 for discussion. Motion: To approve the Consent Calendar as presented, except for Item C9. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries 4-0-1 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer Action (Consent): 9. Receive and File December 2022 Contracts Signed by the General Manager Recommendation: That the Board of Directors receive and file this report. Director Eckles asked why Item C9 was included in the Consent Calendar if there was nothing to report. General Manager, Scott Carroll, stated that the completed version of the report will be presented at the next Board meeting. Motion: To receive and file this report. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries 4-0-1 COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer There was no further discussion. D. PUBLIC HEARINGS None at this time. E. GENERAL MANAGER REPORTS Action, Receive and File: 1. 2022 Self -Audit of CMSD's Sewer System Management Plan performed by EEC Environmental Recommendation: That the Board of Directors receive and file the 2022 SSMP audit findings and direct staff to report back with an implementation plan. Mr. Carroll presented report details. He discussed how the Sewer System Management Plan (SSMP) audit was awarded to EEC Environmental. He shared that the District received only one minor nonconformance. He introduced Jim Kolk of EEC Environmental. Mr. Kolk reviewed the SSMP audit requirements. He discussed the District's minor nonconformance. He stated that multiple improvements have been made since the previous SSMP audit. He explained the differences between major and minor nonconformances and reviewed the elements of the SSMP audit process. He discussed the District's downward trend in public sanitary sewer overflows (SSOs). Discussion followed regarding the primary causes of SSOs that occurred in Fiscal Year 2019-20 and the state and regional SSO averages. Mr. Kolk discussed the recovery of wastewater after SSOs, preventative maintenance, and smart manhole covers. Discussion followed regarding the effectiveness of smart manhole covers. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Mr. Kolk stated that the SSMP was completed in November 2021. He highlighted the District's rehabilitation and replacement projects and the 2022-23 plan for capital improvement projects (CIPs). He reviewed the District's fats, oil, and grease (FOG) control program and FOG -related SSOs. He discussed the minor nonconformance regarding on -call responsibilities. Citizens Advisory Committee (CAC) Member Michael Tou entered the meeting at 4:56 p.m. Mr. Kolk discussed the recommended program enhancements, which included updating the storm drain system maps to be more user-friendly. Discussion followed regarding storm drain maps. Mr. Carroll stated that the District has been using the County of Orange's storm drain maps because the City of Costa Mesa's maps are difficult to read. He shared that the District intends to hire a firm to convert the storm drain maps into more user-friendly maps that are integrated with the District's asset management data. Vice Secretary Ooten discussed the City's storm drain master plan. District Engineer, Mark Esquer, shared that the City is in the process of updating their storm drain maps. He noted that the current maps do not depict manhole locations. Discussion followed regarding the City and District working together to update the storm drain maps. Mr. Kolk continued discussing program recommendations, which included additional staff training opportunities, updating the requirements for contacting the California Governor's Office of Emergency Services (Cal OES), conducting emergency bypass training, conducting periodic SSO simulation training, developing a standard operating procedure (SOP) for interactions with the Cities of Costa Mesa and Newport Beach, continuing residential education of FOG -related enhanced maintenance locations, and updating the elements of the SSMP and supporting documents by June 2023 to comply with the recent Water Discharge Requirements (WDR) updates. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 President Scheafer recommended conducting an SSO simulation and partnering with the Cities of Costa Mesa and Newport Beach to participate in the training process. He suggested having one of the cities host the simulation since they have bigger facilities. Mr. Kolk stated that the District Yard might be too small for an SSO simulation and expressed support for partnering with the Cities of Costa Mesa and Newport Beach. Discussion followed regarding how an SSO simulation works. Director Eckles asked how many nonconformances were found in the prior SSMP audits. Mr. Kolk estimated that the 2020 audit had about five or six nonconformances. Mr. Carroll stated that the 2020 audit had only minor nonconformances. There was no further discussion, and the report was received. Action: 2. Consider Approving the First Amendment to the 2018 Agreement with CR&R Incorporated Recommendation: That the Board of Directors: 1. Make the determination that the first amendment to the Agreement with CR&R Incorporated is categorically exempt from environmental review under the California Environmental Quality Act (CEQA), as described in the Environmental Review section of this report; and 2. Approve the first amendment to the 2018 Agreement with CR&R Incorporated. Management Analyst I, Nabila Guzman, presented the final version of the amendment to the 2018 agreement with CR&R. She stated that the District's solid waste program must be modified to comply with Senate Bill (SB) 1383. She added that the District will be implementing a 3-cart source separated system and noted that the implementation costs are included in the staff report. She described each cost category, including CR&R's costs, professional services, staffing, education and outreach, and a third -party COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 hearing officer. She discussed the District's Operations Reserve Policy for the Solid Waste Fund. She also shared that there are approximately 3,119 additional carts within the District's service area. She reviewed how to calculate diversion data. She stated that the diversion rate for Fiscal Year 2021-22 was 60.56% and 61.3% for Fiscal Year 2022-23 (excluding December 2022 data). Secretary Perry inquired about the Orange Coast College (OCC) Recycling Center's tonnage amounts. Ms. Guzman stated that the District has not received a tonnage report from the OCC Recycling Center since February 2020. Secretary Perry inquired about the additional solid waste employees. Ms. Guzman stated that the three additional staff members would include a full-time Code Enforcement Officer, full-time Office Specialist, and a promotion from Management Analyst I to Management Analyst II. Discussion followed regarding the Code Enforcement Officer's role in implementing SB 1383 requirements. President Scheafer shared that the local news has been sharing information related to SB 1383, especially to Los Angeles residents. Vice Secretary Ooten asked if solid waste rates are determined by dividing the annual costs by the occupancy count. Ms. Guzman stated that it could be estimated by that method, but she recommended having financial experts determine the rate. Secretary Perry inquired about the impact of Costa Mesa's Measure K. Ms. Guzman stated that, because Costa Mesa is mostly built -out, there is little growth anticipated from new accessory dwelling units (ADUs). Mr. Carroll stated that ADU data was presented in November 2022 and noted that the amount of ADUs could slightly increase. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Vice Secretary Ooten stated that Measure K will likely result in an increase in multi -family properties. Director Eckles inquired about Consumer Price Index (CPI) percentages of 1.5% and 7%. Ms. Guzman stated that CPI rates are reflective of the 3-cart rollout and tonnage calculations. Vice Secretary Ooten inquired about a solid waste rate study. Mr. Carroll stated that a solid waste rate study will be performed to justify a new rate schedule. Secretary Perry asked if all trash customers will have a recycling cart by October 1, 2024. Ms. Guzman stated that the 3-cart roll -out plan still needs to be discussed with CR&R. She added that the delivery of the third cart will occur one month prior to the first collection date. Mr. Carroll stated that the District's education and outreach efforts will occur prior to the roll -out of the third cart. He shared that the District will be issuing mailings and hosting community meetings regarding the 3-cart system. Director Eckles asked if the state will be issuing any changes regarding SB 1383. Mr. Carroll stated that the state has yet to issue any changes. He shared that District staff and the California Special Districts Association (CSDA) tracks state legislation. Director Eckles asked if the amendment is subject to accommodate legislative changes. Mr. Carroll stated that, if the state issues any legislative changes in 2023, then the District can amend the 3-cart roll -out plan as needed. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Vice Secretary Ooten commented that the average diversion rate within the state is 47%. District Counsel, Alan Burns, stated that prior to voting on the amendment, it is recommended that the Board make a finding regarding the California Environmental Quality Act (CEQA). Motion: To make the determination that the first amendment to the Agreement with CR&R Incorporated is categorically exempt from environmental review under the California Environmental Quality Act (CEQA), as described in the Environmental Review section of this report. Motion by Bob Ooten, second by Art Perry. Final Resolution: Motion Carries 4-0-1 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer Motion: To approve the first amendment to the 2018 Agreement with CR&R Incorporated. Motion by Art Perry, second by Bob Ooten. Director Eckles stated that the Board's recommendations have been incorporated into the amendment. He noted that there have been multiple improvements to the amendment and expressed recognition to District staff and CR&R. President Scheafer expressed agreement with Director Eckles' comments and expressed recognition for District staff and CR&R's cooperation. Vice Secretary Ooten asked if any other agencies have adjusted their solid waste rates to account for SB 1383. CR&R representative, Julie Barreda, shared that many agencies have been staggering their solid waste rate increases. She stated that every city has been trying to figure out the costs associated with this unfunded mandate. She commented that it has been a pleasure working with District staff on this amendment. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Director Eckles highlighted that this item is an amendment to the existing agreement. He noted that the Board is not discussing a brand new agreement with CR&R. He added that the amendment improves the existing agreement. Final Resolution: Motion Carries 4-0-1 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer There was no further discussion. Action: 3. Discuss Preliminary Budget Calendar for the 2023-2025 Biennial Budget Recommendation: That the Board of Directors discuss the proposed target dates for adopting the Fiscal Year 2023-24 and 2024-25 Budgets. Mr. Carroll presented the preliminary budget schedule. There was no discussion. Action, Receive and File: S. Receive and File the Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2022 Recommendation: That the Board of Directors receive and file the Popular Annual Financial Report for the year ended June 30, 2022. Mr. Carroll stated that the Popular Annual Financial Report (PAFR) is a condensed version of the Annual Comprehensive Financial Report (ACFR). He shared that the District received recognition from the Government Financial Officers Association (GFOA) for its PAFR. He thanked Finance Manager, Kaitlin Tran, and her staff for preparing the document. President Scheafer expressed recognition for the Finance Department. He commented that each public agency should be mandated to produce this report. Mr. Carroll commented that the PAFR is a great example of financial transparency. There was no further discussion, and the report was received. COSTA MESA SANrrARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Action, Receive and File: 4. Consider Contribution Program Application for Estancia High School Baseball Boosters Recommendation: That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to the Estancia High School Baseball Boosters; and 2. Describe how the expenditure will advance CMSD's purpose; and 3. Consider contributing $400 for a 7'x12' outfield fence banner, social media and website advertisements. Secretary Perry excused himself from this discussion due to his conflict of interest as an Estancia High School employee. Management Analyst II, Gina Terraneo, presented report details. She shared that the District received a contribution request from Estancia High. School Baseball Boosters in the amount of $400 for a 7x12 outfield banner. She reviewed the contribution application process. She stated that the contribution must provide a benefit to the District by serving one of its statutory powers, such as promoting organics recycling or preventing SSOs. She provided District staffs recommendation to approve the contribution request and to use the banner to promote recycling food waste. She presented the sample artwork for the banner. She added that the District has sufficient funds in the solid waste budget for the contribution. President Scheafer inquired about the District's contribution level. Ms. Terraneo stated that the District has been a sponsor for the past two years, which has placed them at the $400 contribution level. President Scheafer shared that the Estancia baseball team won the State championship last year. Director Eckles asked if Costa Mesa High School and Newport Harbor High School have submitted a contribution request to the District. Ms. Terraneo stated that the District has not recently received contribution requests from those two high schools. COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Director Eckles expressed support for this item. He asked if the District has contributed to any other sport teams at Estancia High School. Vice Secretary Ooten shared that the District has contributed to the Estancia football team and has sponsored an Estancia basketball tournament in the past. Motion: To approve contributing $400 to the Estancia High School Baseball Boosters for a Tx12' outfield fence banner, social media and website advertisements, and to make a finding that the contribution will advance CMSD's statutory purpose of recycling through the promotion of the Organics Recycling Program. Motion by Bob Ooten, second by Brett Eckles. Final Resolution: Motion Carries 3-0-1-1 Aye: Bob Ooten, Brett Eckles, Mike Scheafer No: None Abstain: Art Perry Absent: Arlene Schafer There was no further discussion. Action, Receive and File: 6. Receive and File the Costa Mesa Sanitary District 2022 Year in Review Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented report details. He shared some of the District's 2022 accomplishments that are included in the staff report. He expressed recognition to Administrative Assistant I, Angela Colunga, for creating the report. The Board requested printed copies of the report. President Scheafer inquired about the District's fellows from the Young Southeast Asian Leaders Initiative (YEASLI) program. Mr. Carroll stated that the YSEALI program is included on the Partnerships page of the report. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Vice Secretary Ooten recommended highlighting the District's reduced tonnage in trash and organic waste. He shared that, over the past few years, many residences within the District's service area have converted their lawns into drought -tolerant landscapes. He also commented on the District's net -to -hauler rate. He suggested sharing these highlights in the District's newsletter and website. There was no further discussion, and the report was received. Action, Receive and File: 7. Receive and File 2022 Annual Performance Measurement Report Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented report details. He discussed SSOs over the last three years. Discussion followed regarding the District's experience modification (EMOD) rate. There was no further discussion, and the report was received. Action, Receive and File: 8. Receive and File 2020-25 Strategic Plan Progress Report — FY 2022-23 Second Quarter Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented report details. He noted that some objectives and goals have been combined for Fiscal Year 2022-23. President Scheafer asked if the District has an engineering inspector. Mr. Carroll stated that the District has contracted out its inspection services. There was no further discussion, and the report was received. Action, Receive and File: 9. Receive and File General Manager's 2022 Performance Goals and Consider Approving his 2023 Performance Goals Recommendation: That the Board of Directors: 1. Receive and file the General Manager's 2022 Performance Goals; and COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 2. Approve the General Manager's 2023 Performance Goals; and 3. Authorize the President to negotiate a compensation adjustment to the General Manager; and 4. Report back to the tentatively agreed upon adjustment for Board approval consideration. Mr. Carroll presented the General Manager 2023 performance goals. He thanked the Board for providing direction and input. He shared his recommendation for this item. Director Eckles inquired about the 2023 performance goal to provide human skills training to staff regarding communication and listening. Mr. Carroll discussed the importance of learning how to listen to others and communicate effectively. He shared that District staff has requested communications training. Director Eckles expressed interest in joining the communications training. He inquired about the cafeteria plan analysis for the employee healthcare program. Mr. Carroll stated that District staff has requested an analysis of the cafeteria plans to determine if the District's rates are competitive with other local organizations. Motion: To approve the General Manager's 2023 Performance Goals. Motion by Art Perry, second by Bob Ooten. Final Resolution: Motion Carries 4-0-1 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer Motion: To authorize the President to negotiate a compensation adjustment to the General Manager and then report back on the tentatively agreed upon adjustment for Board approval consideration. Motion by Brett Eckles, second by Bob Ooten. COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Director Eckles asked if the Board will discuss the General Manager's compensation in closed session after the negotiation process. Mr. Carroll confirmed that it will be discussed in closed session and that the Board will be required to report any findings to the public. Final Resolution: Motion Carries 4-0-1 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer There was no further discussion, and the report was received. F. ENGINEER'S REPORTS Action, Receive and File: 1. Receive and File the District Engineer's and Capital Improvement Status Report Recommendation: That the Board of Directors receive and file the Engineer's Report. Mr. Esquer presented report details. He stated that construction work has decreased over the last month due to the holiday season and rain delays. He shared that there were two rain events during the reporting period. He stated that the inflow level was about 2% or below. He discussed the State of California's new regulations regarding the SSMP. He shared that he will be presenting a professional services contract for the Elden Force Main Redundancy Project at the February Board meeting for consideration. He added that he has completed reviewing the landscape project for District Headquarters. He discussed the timeline of the project. President Scheafer asked if there were any infiltration/inflow (I/I) issues that occurred at the Orange County Fairgrounds due to the recent rain events. Mr. Esquer stated that work previously performed by District staff at the OC Fairgrounds has produced positive results regarding I/I. He shared that the Mendoza Pump Station has had very low I/I levels over the last few years. He noted that the District is focusing on other areas in need of improvement like the Elden Pump Station. COSTA MESA SANITARY DISTRICT PAGE 17 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 Discussion followed regarding the Orange County Sanitation District (OCSD) and easements. There was no further discussion, and the report was received. G. TREASURER'S REPORTS None at this time. H. ATTORNEY'S REPORTS Action: 1. Consider Adopting Resolution No. 2023-979 Authorizing Remote Meetings Recommendation: That the Board of Directors Adopt Resolution No. 2023-979 authorizing remote meetings. President Scheafer introduced the item. Motion: To adopt Resolution No. 2023-979 authorizing remote meetings. Motion by Art Perry, second by Brett Eckles. Final Resolution: Motion Carries 4-0-1 Aye: Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer No: None Absent: Arlene Schafer Mr. Burns mentioned his selected laws memo that was emailed to the Board. There was no further discussion. I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so COSTA MESA SANITARY DISTRICT PAGE 18 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 listed, the Board must approve the service for it to be eligible for the per day compensation. 1.Orange County Sanitation District (OCSD) - (President Ooten) Vice Secretary Ooten shared that OCSD's General Manager, Jim Herbert, will retire on February 9, 2023 and that Rob Thompson has been selected as his replacement. He added that the next OCSD Board meeting occurs next Wednesday and discussed two upcoming closed session items. 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Secretary Perry stated that the SARFPA meeting occurs this upcoming Thursday, January 26, 2023. 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) President Scheafer stated that there is nothing to report for ISDOC. He shared that ISDOC's quarterly meeting is scheduled for this upcoming Thursday, January 26, 2023. Vice Secretary Ooten stated that there will be an environmental reporter at the next ISDOC meeting. President Scheafer added that ISDOC discussed membership dues for affiliate members. 4. California Special Districts Association (CSDA) - (Secretary Schafer) None. S. Special District Risk Management Authority (SDRMA) - (Director Scheafer) President Scheafer stated that there is nothing to report for SDRMA. He shared that the SDRMA Board meeting is scheduled for early February. COSTA MESA SANITARY DISTRICT PAGE 19 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 6.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Vice Secretary Ooten provided a brief overview of a Water Advisory Committee of Orange County (WACO) meeting. President Scheafer shared that he also attended the WACO meeting. He inquired about the District's meeting and mileage forms. Ms. Middenway stated that the District has an updated mileage form for 2023. There was no further discussion. 1. OLD BUSINESS None at this time. K. NEW BUSINESS None at this time. L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Discussion: 1. Oral Communications and Director Comments President Scheafer shared that the Municipal Water District of Orange County's (MWDOC) General Manager, Rob Hunter, passed away. There were no additional comments. M. ADJOURN TO CLOSED SESSION None at this time. N. RECONVENE TO OPEN SESSION COSTA MESA SANITARY DISTRICT PAGE 20 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JANUARY 23, 2023 None at this time. O. CLOSING ITEMS Procedural: 1. Adjourn - The next meeting of the Costa Mesa Sanitary District Board of Directors will be held on Monday, February 27, 2023. President Scheafer adjourned the meeting at 6:11 p.m. Art Perry Secretary UL" 4 - - M ce Scheafer President