Reso 2022-9621
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RESOLUTION NO. 2022-962
A RESOLUTION ADOPTING A RECORDS RETENTION SCHEDULE AND AUTHORIZING
DESTRUCTION OF CERTAIN AGENCY RECORDS
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval,
and is not necessary after a certain period of time for the effective and efficient operation of the
government of the Costa Mesa Sanitary District; and
WHEREAS, Section 60200 of the Government Code of the State of California provides that
the legislative body of a Special District may authorize at any time the destruction or disposition of
any duplicate record, paper, or document, the original or a permanent photographic record of which
is in the files of any officer or department of the Agency; and
WHEREAS, Section 60201 of the Government Code of the State of California provides that
Agency records which have served their purpose, which are not expressly required by law to be filed
and persevered, and which will not adversely affect any interest of the Agency or public may be
destroyed; and
WHEREAS, the Agency has a procedure to maintain a list of the types of records destroyed
or disposed of that reasonably identifies the information contained in the records in each category;
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT DOES RESOLVE AS FOLLOWS:
Section 1. The Board of Directors finds that the destruction or disposition of the records
series that have exceeded the retention periods as set forth in the Records Retention Schedule
Exhibit A will not adversely affect any interest of the Agency or the public.
Section 2. The records of the Costa Mesa Sanitary District, as set forth in the Records
Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby
authorized to be destroyed as provided by Section 60201 et seq. of the Government Code of the
State of California and in accordance with the provision of said schedule in accordance with Agency
policies and procedures, and with the approval of the Department Head, District Counsel, and
General Manager.
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Section 3. With the consent of the Department Head, District Counsel, and General Manager,
updates are hereby authorized to be made to the Records Retention Schedule without further action
of the Board of Directors.
Section 4. The term "records" as used herein shall include documents, instructions, books,
microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public
Records Act.
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Section 5. This resolution shall become effective immediately upon its passage and
PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District on
June 27, 2022, by the following vote:
AYES: Board Members- Ooten, Scheafer, Schafer, Perry, Eckles
NOES: Board Members- None
ABSTAIN: Board Members- None
ABSENT: Board Members- None
HEREBY CERTIFY that the foregoing Resolution No. 2022-962 was duly and regularly
adopted at a regular meeting of the Board of Directors of the Costa Mesa Sanitary District on June
27, 2022.
Attest
Secretary of the Boa
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Board President
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STATE OF CALIFORNIA)
COUNTY OF ORANGE SS
CITY OF COSTA MESA
1, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby
certify that the above and foregoing Resolution No. 2022-962, was duly and regularly
passed and adopted by said Board of Directors at a regular meeting thereof held on the
27thday of June 2022, by the following vote:
AYES: Ooten, Scheafer, Schafer, Perry, Eckles
NOES: None
ABSENT: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this 27 th day of June 2022.
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