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Minutes - Board - 2022-04-25COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING APRIL 25, 2022 NOTE: THIS HYBRID IN -PERSON AND TELECONFERENCED MEETING WAS CONDUCTED UTILIZING ELECTRONIC MEANS CONSISTENT WITH STATE OF CALIFORNIA ASSEMBLY BILL 361(GOV. CODE 54953(B)(3)). Members present Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer Members absent None Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk & Public Information Officer), Kaitlin Tran (Finance Manager), Mark Esquer (District Engineer), Dyana Bojarski (Administrative Services Manager), Gina Terraneo (Management Analyst II), Marc Davis (District Treasurer), Alan Burns (District Counsel) Others present Mike Carey, CR&R Dean Fisher, District resident Judith Gielow, District resident and Citizens Advisory Committee member Eric Sterling (David Volz Design Landscape Architects) Meeting called to order at 4:30 P.M. A. OPENING ITEMS Procedural: 1. Call to Order — President Ooten COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 President Ooten called the meeting to order at 4:30 P.M. Procedural: 2. Pledge of Allegiance - President Ooten President Ooten led the Pledge of Allegiance. Procedural: 3. Invocation - Vice President Scheafer Vice President Scheafer led the Invocation. Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) District Clerk and Public Information Officer, Noelani Middenway, conducted roll call and noted that President Ooten, Vice President Scheafer, Secretary Schafer, Director Perry, and Director Eckles were present. Procedural: S. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Ms. Middenway stated that the District did not receive any late communications. Procedural: 6. Ceremonial Matters and Presentations. None. B. PUBLIC COMMENTS Procedural: 1. Public Comments President Ooten opened public comments. Hearing none, he closed public comments. C. CONSENT CALENDAR COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Action (Consent): 1. Approve Consent Calendar Recommendation: That the Board of Directors approve the Consent Calendar as presented. Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes of March 8, 2022 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent), Minutes: 3. Approve the Board of Directors Special Meeting Minutes of March 14, 2022 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent), Minutes: 4. Approve the Board of Directors Regular Meeting Minutes of March 28, 2022 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent): S. Adopt Warrant Resolution No. CMSD 2022-10 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2022-10 approving District warrants for the month of March in the amount of $1,087,599.87. Action (Consent): 6. Approve the Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approve the compensation and reimbursement of expenses as presented. Action (Consent): 7. Approve Payroll Transparency Disclosure for March 2022 Recommendation: That the Board of Directors approve and file the report. Action (Consent): 8. Accept the occupancy count as presented as 23,077 and direct staff to prepare a warrant to CR&R Environmental Services for $239,158.49 for March 2022 collection COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Recommendation: That the Board of Directors accept the occupancy count as presented using 23,077 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for March 2022 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $239,158.49 to be ratified in the April 2022 warrant list. Action (Consent): 9. Receive and File the March 2022 Organics Tonnage Report Recommendation: That the Board of Directors receive and file this report. Action (Consent): 10. Receive and File the March 2022 Solid Waste Diversion Report Recommendation: That the Board of Directors receive and file this report. Action (Consent): 11. Approve the preparation of a warrant to CR Transfer in the amount of $201,632.18 for March 2022 recycling and disposal services in the April 2022 warrant register Recommendation: That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $201,632.18 for March 2022 recycling and disposal services to be ratified in the April 2022 warrant register. Action (Consent): 12. Sole Source Procurement of Remote Switch Operators for Arc Flash Protection at Sewer Lift Stations Recommendation: That the Board of Director receive and file this report. Action (Consent): 13. Receive and File the March 2022 Contracts Signed by the General Manager Recommendation: That the Board of Directors receive and file this report. Motion: To approve the Consent Calendar as presented. Motion by Arlene Schafer, second by Brett Eckles. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. D. PUBLIC HEARINGS COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 None at this time. E. GENERAL MANAGER REPORTS Action: 1. Proposed Drought Tolerant Landscape Design Plans for CMSD HQ Recommendation: That the Board of Directors: 1. Provide feedback regarding the proposed drought tolerant landscape design plans; and 2. Direct staff to report back to the Board of Directors to consider approving transferring additional funds from the Facility Revolving Fund to Project #342 Drought Tolerant Landscaping at HQ President Ooten introduced the item. General Manager, Scott Carroll, introduced David Volz Design Landscape Architects and provided a project overview. He noted that the proposed design includes drought tolerant landscaping and bioswales. Senior Landscape Architect of David Volz Design Landscape Architects, Eric Sterling, shared the proposed design, which will remove existing turf grass and develop a new sustainable landscape. He added that the proposal includes permeable pavers and native plants. He noted that the City of Costa Mesa is requiring the District to replace its accessible ramp and driveway entry. He discussed the sign design and a durable lighting system for the sign and proposed trees. He shared the demolition plan, civil plans, grading, and irrigation and planting plans. He stated that he is coordinating with the City regarding the disposition of the existing trees. He noted that all trees will be replaced with new, more appropriate trees that are smaller in size. He described the replacement of the driveway access with permeable pavers. He added that the design includes gravel, rocks, boulders and drip irrigation. He shared the plant palate, which he commented will be attractive and dynamic year-round. He presented the location of the new sign. Secretary Schafer asked if only one sign is being installed and if it requires a City permit. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Mr. Sterling stated that there will be one sign on Paularino Avenue behind the sidewalk. He added that the District has to approve of the sign design and elevation before applying for a City permit. Secretary Schafer asked if he has discussed the process of replacing trees with the City. Mr. Sterling stated that 21 trees have been recommended for removal. He noted that some trees have invasive roots and some have powerlines overhead. He shared that the City's Parks and Recreation Department will review the trees. He discussed the trees on the District's property and those in the public right-of-way. Secretary Schafer asked for a timeline of when this item will be brought to the Board for further discussion. Mr. Sterling stated that it takes about three to four months for the City's Parks and Recreation Department to review the trees. Director Eckles inquired about the Citizens Advisory Committee (CAC) recommendations. Mr. Sterling stated that the CAC recommended mostly landscape changes and requested more native plants. Mr. Carroll shared that the CAC recommended an infiltration system, permeable pavers, and bioswales. Director Eckles asked about the timeline for the replacement trees to be fully grown. Mr. Sterling stated that it depends on the species, but approximately 10 to 15 years. Director Eckles asked if the City approves of adding a sidewalk. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Mr. Sterling stated that the City does not want sidewalks on the District's property due to liability concerns. He added that the sidewalk needs to be curb adjacent and occupy the entire right-of-way, which requires the existing utilities to be relocated. Discussion followed regarding the cost of a sidewalk. Director Eckles inquired about the change order for the sign. Mr. Sterling explained the change order and shared that they are looking to hire two more consultants to assist with the installation of the sign. Mr. Carroll stated that the change order requires Board approval. Director Eckles asked why the District is replacing the sign and adding electrical work. Mr. Carroll stated that the City's proposed sidewalk interferes with the placement of the current sign. Mr. Sterling presented the landscape demolition plan and described how the sign is tied into the proposed design. Vice President Scheafer inquired about the 21 trees that are recommended for removal. He expressed support for removing the Eucalyptus and Ficus trees. He stated that the Melaleuca trees are non-native and messy. Mr. Sterling confirmed that the Melaleuca trees present multiple maintenance issues and are located underneath the powerlines. Vice President Scheafer asked if the City is requiring the District to plant these trees in another location within the City. Mr. Sterling stated that the City has not issued that request. Discussion followed regarding replacement trees. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Director Perry inquired about the total cost of the project. Mr. Carroll stated that the total cost is about $450,000. He noted that the District can use funds from the Facilities Revolving Fund, which is a limited fund that can only be applied to items that benefit the entire District. He explained that these funds must be expended and cannot be returned to the District's ratepayers. He stated that there is currently $360,000 in the fund in addition to the $150,000 budgeted for this project. Director Perry inquired about the District's rebate. Mr. Carroll stated that the District is expecting to receive about $10,000 to $20,000 for water rebates. He noted that the District has spent about $20,000 so far. Director Eckles asked how the drought tolerant landscape benefits the entire District. Mr. Carroll stated that District Headquarters services the District's entire service area. He added that the District will be decreasing its water usage and adding more water into the water table by installing infiltration. He noted that this project helps the District achieve its mission statement. Director Eckles stated that $3,000 will be saved per year in water costs. Mr. Carroll stated that the project includes a 79% reduction in water usage which equates to a savings of $3,000 per year. Vice President Scheafer inquired about a decomposed granite (DG) pathway. Mr. Sterling stated that the design is almost complete. He noted that if a DG pathway is requested, then he recommends placing it curb adjacent. Vice President Scheafer inquired about the need for a sidewalk. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Mr. Carroll stated that the District recommends adding a sidewalk for public safety. He shared that many people walk on the street because no sidewalk is available on Red Hill Avenue. Director Eckles suggested for this item to be paused due to high construction costs. Mr. Carroll requested approval for the change order. Director Perry recommended proceeding with the project since it has been budgeted and there is additional funding available. Motion: To table Project #342 for drought tolerant landscaping at District Headquarters. Motion by Brett Eckles, second by Bob Ooten. Final Resolution: Motion Carries 3-2 Aye: Arlene Schafer, Bob Ooten, Brett Eckles No: Art Perry, Mike Scheafer Director Eckles asked if the change order will be irrelevant if the project is paused for a year. Mr. Sterling stated that the change order is for added services regarding electrical design, sign design, and structural engineering. Mr. Carroll recommended proceeding with the design plan and City approval process and then tabling the project until construction costs have lowered. Discussion followed regarding the project's timeline. President Ooten requested to modify the change order to remove lighting. Director Perry expressed support for Mr. Carroll's recommendation to proceed with the project. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 President Ooten asked if the City will approve the project even though the project may be delayed. Mr. Carroll confirmed that the City will proceed with their planning review process. Director Eckles inquired about removing the lighting from the change order. Mr. Carroll stated that the lighting is energy efficient and is necessary for the sign. He noted that the lighting for the plants can be removed. Director Eckles and President Ooten expressed support for removing the lighting for the plants. Motion: To approve the change order as presented. Motion by Mike Scheafer, second by Art Perry. Final Resolution: Motion Carries 3-2 Aye: Arlene Schafer, Art Perry, Mike Scheafer No: Bob Ooten, Brett Eckles Vice President Scheafer inquired about the current status of the District's landscape. Mr. Carroll stated that the District is performing minimal landscaping maintenance. There was no further discussion. Action: 2. Battery Recycling Contest — Final Report Recommendation: That the Board of Directors receive and file the report. President Ooten introduced the item. Mr. Carroll provided an overview of the report. He shared that Killybrooke Elementary won the Battery Recycling Contest this year. He noted that the program experienced lower participation rates this year but still had 15 schools participate. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Director Perry asked if the District contacted high schools to participate. Mr. Carroll stated that they were contacted and elected to not participate. Vice President Scheafer asked about battery collection and disposal. He inquired about a lithium -ion battery program. CR&R representative, Mike Carey, stated that Mercury Disposal collects the batteries. He noted that CR&R can look into a lithium -ion battery program. Director Perry asked if any lithium -ion batteries were collected by the schools. Mr. Carey stated that no lithium -ion batteries were collected according to Mercury Disposal's invoices. There was no further discussion, and the report was received. Action: 3. Consider appointing six members to the Citizens Advisory Committee ending in March 2024 Recommendation: That the Board of Directors appoint six members to the Citizens Advisory Committee for the term ending in March 2024. President Ooten introduced the item. Ms. Middenway provided report details. She stated that the CAC has 11 members and that six seats became vacant at the end of the most recent term. She shared that the District received six applications for the Board's consideration. She noted that the next CAC meeting will take place on May 11, 2022. Director Perry inquired about the remaining CAC members. Ms. Middenway stated that the remaining CAC members include Jeff Arbour, Elodie Katz, and Sue Lester from Division 1, Cindy Brenneman from Division 3, and Judith Gielow from Division S. She shared that there COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 are three applicants from Division 1 and one applicant from Divisions 2, 3, and 4. She noted that CAC member Phil Marsh did not reapply for a new term. Director Eckles asked if three of the six applicants are incumbents. Ms. Middenway confirmed that there are three new applicants and three applicants who are incumbents. Motion: To appoint Annette Watson, Daniel Baume, Dean Fisher, Dickie Fernandez, Michael Tou, and Rosemary Chora to the Citizens Advisory Committee for the term ending in March 2024. Motion by Art Perry, second by Arlene Schafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Mike Scheafer, Bob Ooten, Brett Eckles There was no further discussion. Action: 4. Consider Approving out-of-state travel for the Finance Manager to attend the 2022 Government Finance Officers Association (GFOA) Conference - Austin, Texas on June 5-8, 2022 Recommendation: That the Board of Directors consider approving out-of-state travel for the Finance Manager to attend the 2022 Government Finance Officers Association (GFOA) Conference - Austin, Texas on June 5-8, 2022. President Ooten introduced the item. Mr. Carroll stated that this item is a standard procedure for out-of-state travel for District staff. He noted that this item is included in the current budget. Motion: To approve out-of-state travel for the Finance Manager to attend the 2022 Government Finance Officers Association (GFOA) Conference in Austin, Texas on June 5-8, 2022. Motion by Brett Eckles, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Mike Scheafer, Bob Ooten, Brett Eckles COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Director Perry requested a summary report of the conference. There was no further discussion. Action, Receive and File: S. Receive and File the Third Quarter Budget Review of FY 2021-22 Recommendation: That the Board of Directors receive and file the Fiscal Year 2021-22 Third Quarter Budget Review. President Ooten introduced the item. Finance Manager, Kaitlin Tran, presented budget details. She stated that, as of March 31, 68% of the Solid Waste budget and 60% of the Wastewater budget has been expended. She added that the District's Capital Improvement Projects are projected to be within budget. She shared that the District has received approximately $4.5 million for the Solid Waste revenue fund and approximately $4.1 million for the Wastewater revenue fund. She stated that the District received a large portion of the assessment revenue this month, which will be included in the budget review for next quarter. Director Perry asked if the District received $4 million from the property assessments. Ms. Tran confirmed that the revenue from the property assessments is included in the budget review. Vice President Scheafer asked about the timeline for receiving the assessment revenue from the County of Orange. Ms. Tran stated that the assessment revenue was deposited last week. Director Perry inquired if the District anticipates more revenue. Ms. Tran stated that there will be more revenue from property assessments, but it will be a minimal amount. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Director Eckles asked if the deficit spending in the Solid Waste fund will be balanced through savings. Ms. Tran confirmed that, based on the projections, the Solid Waste budget will be balanced. Director Eckles asked if the Wastewater fund will have a projected deficit of about $100,000 by fiscal year-end. Ms. Tran confirmed the deficit projection of the Wastewater fund. There was no further discussion, and the report was received. Action, Receive and File: 6. Receive and File 2022 Annual Performance Measurement Report —1st Quarter Recommendation: That the Board of Directors receive and file this report. President Ooten introduced the report. Mr. Carroll stated that this item is a standard report. He noted that the report refers to the first quarter of the 2022 calendar year. Director Eckles compared the report to last year's measurements and noted that the District's performance improved in each category. Discussion followed regarding the District's experience modification (eMod) rate. President Ooten stated that the report highlights the quarterly progress for the District's goal of cleaning the entire sewer system each year. He noted that the report's format indicates that the District is not achieving this goal. He requested for the format to be changed or for the goal to not be reported. Mr. Carroll stated that he will include a note in the comments section to explain how this goal is reported. COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 There was no further discussion, and the report was received. Action, Receive and File: 7. Receive and File 2020-25 Strategic Plan Progress Report — FY 2021-22 Third Quarter Recommendation: That the Board of Directors receive and file this report. President Ooten introduced the item. There was no discussion, and the report was received. F. ENGINEER'S REPORTS Action, Receive and File: 1. Receive and File the District Engineer's Report and Capital Improvement Projects Status Recommendation: That the Board of Directors receive and file the Capital Improvement Projects Status. President Ooten introduced the item. District Engineer, Mark Esquer, discussed an incident that occurred last week when Southern California Edison (SCE) damaged a District pipeline while installing a new pole. He shared that an emergency contractor repaired the District's pipe. He noted that SCE will be invoiced for the repair expenses. Vice President Scheafer discussed a prior incident with CalTrans and noted that it was difficult to get a full reimbursement for the repair costs. District Counsel, Alan Burns, commented that the District sued CalTrans for repayment. Mr. Esquer stated that SCE provided the contact information for the appropriate department to address this claim. He noted that the final cost may be between $30,000 and $45,000. He shared that the replacement of President Pump Station is finished and that the project will be officially completed next month. COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Director Perry asked if the President Pump Station is operating. Mr. Esquer stated that it has been operating since December. He added that the odors have decreased since the pump station has been in operation. Vice President Scheafer asked if residential access to Canyon Park is open. Mr. Esquer stated that the park has been accessible since fall of 2021. He noted that there were a few necessary temporary closures to pour concrete. There was no further discussion, and the report was received. Action: 2. Appropriate $200,000 from the 329 Aviemore Forcemain Replacement Project to the 330 Westbluff Rehab Project Recommendation: That the Board of Directors consider approving a budget adjustment to transfer $200,000 from the 329 Aviemore Forcemain Replacement Project to the 330 Westbluff Pump Station Rehab Project. President Ooten introduced the item. Mr. Esquer stated that two capital improvement projects experienced unforeseen issues that were not included in the budget. He requested to transfer $200,000 from Project 329 Aviemore Forcemain Replacement to the budget for Project 330 Westbluff Pump Station Rehabilitation Project. He discussed the need for a standby emergency generator for the Harbor/Wilson pump station. Motion: To approve a budget adjustment to transfer $200,000 from the 329 Aviemore Forcemain Replacement Project to the 330 Westbluff Pump Station Rehabilitation Project. Motion by Arlene Schafer, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. COSTA MESA SANITARY DISTRICT PAGE 17 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 G. TREASURER'S REPORTS Action: 1. Approve the Investment Report for the Month of March 2022 Recommendation: That the Board of Directors approve the Investment Report for the month of March 2022. President Ooten introduced the report. District Treasurer, Marc Davis, presented report details. He stated that financial analysts are projecting several interest rate increases between now and 2023. Vice President Scheafer inquired about the District's investment with the Local Agency Investment Fund (LAIF). Mr. Davis discussed LAIF and stated that the LAIF investment is used as a liquidity piece in the portfolio. Vice President Scheafer inquired about mortgage rate impacts. Mr. Davis stated that the District's portfolio is secure. He noted that the District has investments in Fannie Mae and Freddie Mac bonds, but they were on hold during the COVID-19 pandemic. Motion: To approve the Investment Report for the month of March 2022. Motion by Mike Scheafer, second by Arlene Schafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. H. ATTORNEY'S REPORTS Action: 1. Consider Adopting Resolution No. 2022-958 Authorizing Remote Meetings COSTA MESA SANITARY DISTRICT PAGE 18 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 Recommendation: That the Board of Directors Adopt Resolution No. 2022-958 Authorizing Remote Meetings. President Ooten introduced the item. Motion: To adopt Resolution No. 2022-958 authorizing remote meetings. Motion by Art Perry, second by Mike Scheafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. Action: 2. Consider Adopting Ordinance No. 2022-134 Adding Chapter 3.04 to the Operations Code Reflecting the Change to the District's Electoral System from At -Large to By -Division Elections Recommendation: That the Board of Directors adopt Ordinance No. 2022-134 establishing a chapter in the District Operations Code to provide a ready reference for how the District implemented by -division elections. President Ooten introduced the item. Mr. Burns stated that this item is a housekeeping measure to memorialize how the District developed its by -district electoral system in the District's Operations Code. He noted that it is not meant to provide any new requirements. Motion: To adopt Ordinance No. 2022-134 establishing a chapter in the District Operations Code to provide a ready reference for how the District implemented by -division elections. Motion by Arlene Schafer, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per COSTA MESA SANITARY DISTRICT PAGE 19 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 p g p diem compensation is sought, the Operations Code provides that such compensation is authorized for each days service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. 1. Orange County Sanitation District (OCSD) - (President Ooten) President Ooten shared that he attended an OCSD meeting in which they discussed rehabilitation projects. He commented that OCSD's Operations Committee meeting experienced technical difficulties and was cancelled. Mr. Burns commented that, according to Assembly Bill 361, any teleconferenced meeting that experiences technical issues must be stopped. 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Director Perry stated that there was no SARFPA meeting this month. 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Secretary Schafer stated that ISDOC meets this Thursday, April 28, 2022 via Zoom at 11:30 a.m. She shared that the guest speakers include Neil McCormick and Rick Woods of the California Special Districts Association (CSDA) and the District's General Manager, Scott Carroll. 4. California Special Districts Association (CSDA) - (Secretary Schafer) Secretary Schafer stated that she attended a CSDA Board meeting and Finance meeting in March 2022. She announced that nominations for CSDA's annual conference are due May 2, 2022. She shared that the District nominated Mr. Carroll for General Manager of the Year and Vice President Scheafer for Board Member of the Year. She noted that she will be abstaining from voting. She stated that CSDA Legislative Days takes place May 17 and May 18, 2022. COSTA MESA SANITARY DISTRICT PAGE 20 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Vice President Scheafer stated that SDRMA's Board meeting takes place in Sacramento next week. He noted that he will be attending via Zoom. 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 President Ooten shared that he attended a Water Advisory Committee of Orange County (WACO) meeting, which discussed continuing drought of the Colorado River basin and pending legislation on water conservation. Vice President Scheafer added that he also attended the WACO meeting. There was no further discussion. T. OLD BUSINESS None at this time. K. NEW BUSINESS None at this time. L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Discussion: 1. Oral Communications and Director Comments Director Eckles suggested that the District's travel policy should require District staff members to provide the Board with a summary report upon return from their trip. He stated that OCSD's Headquarters was in the process of remodeling, but they have decided to scale it down due to the financial climate of the construction business. He expressed concern for the District's resources. There were no additional comments. COSTA MESA SANITARY DISTRICT PAGE 21 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 25, 2022 M. ADJOURN TO CLOSED SESSION None at this time. N. RECONVENE TO OPEN SESSION None at this time. O. CLOSING ITEMS Procedural: 1. Adjourn — The next meeting of the Costa Mesa Sanitary District Board of Directors will be held on Monday, May 23, 2022. President Ooten adjourned the meeting at 6:13 p.m. Arlene Schafer Secretary Bob Ooten President