2022_05_11_cac5/5/22, 2:34 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#1/2
Wednesday, May 11, 2022
Citizens Advisory Committee Meeting
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING MAY 11, 2022 CITIZENS ADVISORY COMMITTEE MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 837 0100 6805
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 837 0100 6805#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Introduction of New Citizens Advisory Committee Members
3. Roll Call
4. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be
extended for good cause by a majority vote of the committee).
5/5/22, 2:34 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#2/2
B. ITEM
1. Approve the Citizens Advisory Committee Meeting Minutes of March 9, 2022
2. Bilingual Pay
3. Battery Recycling Contest - Final Report
C. CLOSING ITEMS
1. Committee Member Comments
2. Board/Staff Comments
3. Adjournment
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#1/13
Wednesday, May 11, 2022
Citizens Advisory Committee Meeting
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING MAY 11, 2022 CITIZENS ADVISORY COMMITTEE MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 837 0100 6805
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 837 0100 6805#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#2/13
A. OPENING ITEMS
Introduction of newly appointed CAC members Annette Watson, Dean Fisher, Micheal Tou, and reappointed CAC
members Daniel Baume, Dickie Fernandez, and Rosemarie Chora.
Subject 2. Introduction of New Citizens Advisory Committee Members
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#3/13
A. OPENING ITEMS
Member Position Term
Elodie Katz Chair 2021-23
Sue Lester Vice Chair 2021-23
Annette Watson Member 2022-24
Cindy Brenneman Member 2021-23
Daniel Baume Member 2022-24
Dean Fisher Member 2022-24
Dickie Fernandez Member 2022-24
Jeff Arbour Member 2021-23
Judith Gielow Member 2021-23
Michael Tou Member 2022-24
Rosemarie Chora Member 2022-24
Subject 3. Roll Call
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#4/13
A. OPENING ITEMS
Subject 4. Public Comments - Speakers will be limited to three minutes. The three minutes
per speaker time allotted may be extended for good cause by a majority vote of the
committee).
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Procedural
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#5/13
B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 11, 2022
Subject: Approve the Citizens Advisory Committee Meeting Minutes of March 9, 2022
Summary
The recorded minutes of the March 9, 2022 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory
Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on March 9, 2022.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 11, 2022 Citizens Advisory Committee
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2022_3_09_cac.pdf (112 KB)
Subject 1. Approve the Citizens Advisory Committee Meeting Minutes of March 9, 2022
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action, Minutes
Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented.
Minutes View Minutes for Mar 9, 2022 - Citizens Advisory Committee Meeting
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#6/13
B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Dyana Bojarski, Administrative Services Manager
Date: May 11, 2022
Subject: Bilingual Pay
Summary
California Government Code section 7290 to 7299.8 requires that state and local agencies ensure that they provide information and
services in the various languages spoken by their clients where a "substantial" number of non-English-speaking people require such
services. According to data, the District service area includes 29% of a Spanish speaking population. CMSD has been promoting our
programs through public outreach campaigns in both English and Spanish. The Living Green newsletter has been published in both
languages since 2018. The District does not currently offer bilingual pay for employees required to use bilingual skills on a continuous
basis outside of their normal and typical job duties. The District is proposing the addition of bilingual pay as a special pay.
Recommendation
That the Citizen's Advisory Committee recommend the Board of Directors consider adopting bilingual pay as special pay.
Analysis
California Government Code section 7290 to 7299.8 requires that state and local agencies ensure that they provide information and
services in the various languages spoken by their clients where a "substantial" number of non-English-speaking people require such
services. The determination of what constitutes a substantial number of non-English speaking people shall be made by the local agency.
Staff recommends that the District determine the definition of “substantial” in regards to this matter be established at a benchmark of
25% of a people group of the same non-English-speaking language. Once that threshold has been met, the District will provide the public
with bilingual interpretation services.
According to the 2019 U.S. Census found in World Population Review, nearly 29% of Costa Mesa residents are Spanish speakers. That
percentage amount would be over the proposed benchmark.
In 2018, the District began publishing the quarterly Living Green newsletter in both English and Spanish in an effort to increase
communication and remove any barriers that existed for non-English speaking residents. The District also increased its presence through
social media and awareness campaigns that were promoted in both English and Spanish. One intended result of these bilingual
campaigns has been an increase in interactions with the Spanish speaking public. The translation of public outreach materials and
communication into Spanish requires translation services. Staff is recommending additional compensation be provided to employee(s)
who have been certified for the performance of bilingual skills. The determination of the number of employees designated to receive
bilingual pay would be at the sole discretion of the General Manager.
Subject 2. Bilingual Pay
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action
Recommended Action That the Citizen's Advisory Committee recommend the Board of Directors consider adopting
bilingual pay as special pay.
Goals 5.0 Community Outreach & Communications
5.5 Community Outreach & Communications - Use clear messaging and education to
engage the community in District programs and activities
5.6 Community Outreach & Communications - Enhance communications platforms
7.0 Human Resources Management
7.1 Human Resources Management - Value and appreciate employees
7.5 Human Resources Management - Maintain high level of employee satisfaction
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#7/13
CMSD conducted a survey of other local agencies to ascertain bilingual pay information including policy and compensation. Of the
thirteen agencies who responded, the average monthly amount for bilingual pay was $135 ($67.50 biweekly) for speaking and $175
($87.50 biweekly) to speak, read, and write. When an employee is required to use bilingual skills on a continuous basis outside of their
normal and typical job duties, the District is proposing a bilingual pay in the biweekly amount of $70 to utilize bilingual speaking skills and
$90 to speak, read, and write. Bilingual pay would be reported to CalPERS as special compensation per Title 2 California Code of
Regulations section 571(a)(4) and 571.(b)(3) for Bilingual Premium.
To receive bilingual pay, employees would be required to take and pass a proficiency test with a minimum score of 70% to certify that
they are proficient in speaking and/or reading and writing Spanish. Employees that are certified and receive bilingual pay will be
designated as “District Translators” and will be expected to serve in this role as the need arises.
Legal Review
Not applicable.
Environmental Review
The proposed addition of bilingual pay is not a disturbance of the environment similar to grading or construction and do not constitute a
project under CEQA or the District’s CEQA Guidelines.
Financial Review
Bilingual pay is not included in the adopted Biennial Budget FYs 2021-22 and 2022-23. An eligible employee may receive an annual pay
of $1,820 ($70 per pay period) to utilize bilingual speaking skills or $2,340 ($90 per pay period) to speak, read, and write. There is
sufficient money in the budget to provide bilingual pay to one employee. Staff will request increasing the bilingual pay budget in future
budgets if additional language proficiencies are required and it becomes apparent more employees are willing to take and pass the
proficiency test.
The alternative to offering employees special pay for bilingual skills is paying a private consultant to perform the services. The District's
consultant can provide bilingual skills at $70.00 an hour.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 11, 2022 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
Direct staff to report back with more information.
File Attachments
Costa Mesa Languages.png (50 KB)
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#8/13
B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 11, 2022
Subject: Battery Recycling Contest - Final Report
Summary
On July 2013, the Board of Directors directed staff to implement a Battery Recycling Pilot Contest that focused on collecting used alkaline
batteries from local schools. This year, fifteen schools participated and collected a total of 9,460 pounds of batteries. Staff is providing the
Board of Directors with a final report of this year's program, which took place from September of 2021 to March of 2022.
This year the program was made possible through a Household Hazardous Waste grant from CalRecycle. This grant was awarded in
September 2019 and runs through August 2022. The grant covers collection and recycling costs for the program ($8,538.70) while the
District is responsible for covering the reward cost for every participating school ($6,750).
Staff Recommendation
That the Citizens Advisory Committee receive and file the report.
Analysis
A total of fifteen schools within the District's service area participated in this year's program and collected a total of 9,460 pounds of
alkaline batteries. Below is a chart illustrating the participating schools ranked by the total weight (in pounds) collected:
Ranking School Battery Totals (in lbs)Reward
1st Killybrooke Elementary 1,670 $1,200
2nd Davis Magnet School 1,412 $1,000
3rd Kaiser Elementary 1,086 $800
4th Sonora Elementary 1,004 $500
5th Christ Lutheran 906 $350
6th Early College High 888 $350
7th Waldorf School 508 $350
8th Victoria Elementary 431 $300
9th Rea Elementary 426 $300
10th Harper School 314 $300
11th St. John the Baptist 295 $300
12th Newport Heights Elementary 200 $300
13th Tewinkle School 132 $300
14th College Park Elementary 96 $200
15th Adams Elementary 92 $200
Total 9,460 lbs.$6,750
The program works as follows:
1. Mercury Disposal Systems, Inc. (MDS) mailed five battery recycling boxes to each participating school. Additional boxes are available
upon request.
2. In order to remain time and cost-efficient, MDS staff collects the batteries on the first Friday of every month during the contest.
3. MDS then tags the boxes with each school’s name, weighs them, and sends District staff the total tonnage collected per school.
Subject 3. Battery Recycling Contest - Final Report
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Discussion
Goals 2.0 Solid Waste
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#9/13
4. MDS bills CR&R and CR&R bills the District for this service. This allows us to take advantage of CR&R’s low battery disposal cost of
$0.82 per pound.
Current Award Breakdown:
1st Place: $1,200
2nd Place: $1,000
3rd Place: $800
Over 1,000 lbs: $500
500 to 999 lbs: $350
100 to 499 lbs: $300
51 to 99 lbs: $200
Under 50 lbs: $100
The graphs below demonstrate program participation over the past 9 years:
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#10/13
The Battery Recycling Contest promotes recycling and environmental stewardship among local schools. It is CMSD's hope that students
will apply these principles at home, educate their families, and become good stewards of the environment. Additionally, the program
benefits the District through increased visibility within the community, the development of partnerships with local schools, and credit
towards the District's diversion rate.
Legal Review
Not applicable.
Environmental Review
Financial Review
The Battery Recycling program has a budget of $20,000 in FY 2021-22. Below is the total cost breakdown for the current fiscal year.
Fundraiser Rewards (15 Schools)$6,750.00
Disposal Costs $8,538.70
Total Program Cost $15,288.70
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 11, 2022 Citizens Advisory Committee
meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
Battery Recycling Contest Flyer - 2021.pdf (13,116 KB)
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#11/13
C. CLOSING ITEMS
Subject 1. Committee Member Comments
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#12/13
C. CLOSING ITEMS
Subject 2. Board/Staff Comments
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
5/5/22, 2:35 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#13/13
C. CLOSING ITEMS
The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, July 13, 2022 in the District's Boardroom, located
at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 3. Adjournment
Meeting May 11, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Procedural