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2022_04_12_ss4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#1/2 Tuesday, April 12, 2022 Board of Directors Study Session Time: 8:00 a.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** IMPORTANT NOTICE REGARDING APRIL 12, 2022 STUDY SESSION MEETING This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)). *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** To participate in the meeting by computer: 1. Copy and past the following into your browser - https://us02web.zoom.us/join 2. Enter the Meeting ID number - 882 7105 8326 3. Click "Join." *** To join the meeting with a mobile device: 1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple devices) 2. Open the Zoom app. Select "Join a Meeting." 3. Enter Zoom Meeting ID. Select "Join Meeting." *** To join the meeting by phone: 1. Call 1-669-900-6833. 2. You will be asked to enter the Meeting ID number. Dial 882 7105 8326# 3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS 1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#2/2 subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. 1. Public Comments C. ITEMS OF STUDY 1. Receive and File March 2022 Code Enforcement Officer Report 2. Proposed Drought Tolerant Landscape Design Plans for CMSD HQ 3. Sewer Inspection Rebate Program Campaign Metrics Update 4. Bilingual Pay 5. Project 327 Calcium Removal Phase I: Testing Methods for Removal D. CLOSING ITEMS 1. Oral Communications and Director Comments 2. Adjournment 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#1/15 Tuesday, April 12, 2022 Board of Directors Study Session Time: 8:00 a.m. Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626 *** IMPORTANT NOTICE REGARDING APRIL 12, 2022 STUDY SESSION MEETING This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)). *** The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. *** To participate in the meeting by computer: 1. Copy and past the following into your browser - https://us02web.zoom.us/join 2. Enter the Meeting ID number - 882 7105 8326 3. Click "Join." *** To join the meeting with a mobile device: 1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple devices) 2. Open the Zoom app. Select "Join a Meeting." 3. Enter Zoom Meeting ID. Select "Join Meeting." *** To join the meeting by phone: 1. Call 1-669-900-6833. 2. You will be asked to enter the Meeting ID number. Dial 882 7105 8326# 3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step. *** Public Comments: Members of the public can submit any comments in real time during the meeting or prior to the meeting in writing for the Board of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the meeting. *** Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained from the District Clerk's Office. *** In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject 1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting Apr 12, 2022 - Board of Directors Study Session Access Public 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#2/15 Robert Ooten, President Michael Scheafer, Vice President Arlene Schafer, Secretary Arthur Perry, Director Brett Eckles, Director Type Procedural 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#3/15 B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 1. Public Comments Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Procedural 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#4/15 C. ITEMS OF STUDY To: Board of Directors Via: Scott Carroll, General Manager From: David Griffin, Interim Code Enforcement Officer Date: April 12, 2022 Subject: Receive and File March 2022 Code Enforcement Officer Report Summary This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash container enforcement. For the month of March, the CMSD Interim Code Enforcement Officer focused his efforts on patrols in various parts of the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public view. Recommendation That the Board of Directors receives and files this report. Analysis In the month of March, Interim Code Enforcement Officer (CEO) Griffin approached nine (9) individuals after observing them scavenging from CMSD trash carts. In the same month he issued 127 warning notices to residents storing their trash carts in public view. Interim Officer Griffin found no graffiti on trash carts in the month of March. Interim Officer Griffin's enforcement activities are described in more detail in the attached report. Legal Review Not applicable. Environmental Review Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review Officer Griffins' activities are funded in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the April 12, 2022 Board of Directors Study Session meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Direct staff to report back with more information. File Attachments CEO Report March 2022.pdf (568 KB) Subject 1. Receive and File March 2022 Code Enforcement Officer Report Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Discussion Goals 2.9 Solid Waste - Enhance Code Enforcement presence 2.0 Solid Waste 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#5/15 C. ITEMS OF STUDY To: Board of Directors From: Scott Carroll, General Manager Date: April 12, 2022 Subject: Proposed Drought Tolerant Landscape Design Plans for CMSD HQ Summary The District budgeted $145,000 in the FY 2021-22 Budget to replace the existing landscape at HQ with drought tolerant landscaping that includes a drip irrigation system. In the fall, the District hired David Volz Design Landscape Architects, which is located in Costa Mesa, to design drought tolerant landscaping at HQ. The cost of the contract with David Volz is $27,000. Recommendation That the Board of Directors: 1. Provide feedback regarding the proposed drought tolerant landscape design plans; and 2. Direct staff to report back to the Board of Directors to consider approving transferring additional funds from the Facility Revolving Fund to Project #342 Drought Tolerant Landscaping at HQ Analysis Mr. Eric Sterling, of David Volz Design Landscape Architects, is the lead architect of this project. The project began by having Mr. Sterling engage with staff on drought tolerant landscaping ideas where the project, when completed, can meet the following objectives: 1. Adhere to the District's mission of protecting the environment. 2. Reducing water consumption. 3. Provide colorful, pleasing and attractive landscape. 4. Provide sustainable features. In addition to staff participation in the design process, Mr. Sterling met with the Citizens Advisory Committee (CAC) on January 12, 2022 to obtain feedback and suggestions regarding the proposed design suggested by staff and Mr. Sterling. The CAC submitted good comments and suggestions, which were incorporated in the proposed design. Mr. Sterling will be attending today's meeting to present the proposed plans to the Board. The following is a brief description of some of the features of the proposed drought tolerant landscape design. Approximately 21 trees on the ground will be removed. Of the 21 trees, approximately four trees are located within the City's right- of-way and will require approval by the City's Park and Recreation Commission for removal. Approximately 26 trees will be planted on the grounds. Subject 2. Proposed Drought Tolerant Landscape Design Plans for CMSD HQ Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Action Fiscal Impact Yes Budgeted Yes Budget Source Wastewater Facilities Revolving Fund Recommended Action That the Board of Directors: 1. Provide feedback regarding the proposed drought tolerant landscape design plans; and 2. Direct staff to report back to the Board of Directors to consider approving transferring additional funds from the Facility Revolving Fund to Project #342 Drought Tolerant Landscaping at HQ Goals 6.0 Administrative Management 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#6/15 A drip irrigation system will be installed that will reduce water consumption by 79%. Staff believes the reduction in water consumption will save the District nearly $3,000 a year in water cost. An infiltration system and a swale will be installed that will allow water to be captured from run-off and natural rain events which will enable water to be placed back into ground water tables. A concrete sidewalk will be installed on Redhill and Paularino to keep pedestrian safe from on-coming traffic. Currently, pedestrians are walking in the street. Two features that will be included in the construction that is not yet reflected in the attached design include the following: The monument sign on the corner of Redhill and Paularino will be relocated on Paularino adjacent to the Spectrum property. The monument sign will have energy efficient lighting. Energy efficient up-lights will be installed to selected trees and selected locations near the building. Solar lighting was considered; however, staff decided against solar lighting because they can be easily removed from thievery, have a short life expectancy, and solar lighting can be difficult to notice when placed near streets. The proposed construction cost is $423,000, which includes 15% contingency. While the proposed cost does include relocating the monument sign, it does not include lighting the sign nor does it include energy efficient up-lights. An electrical engineer will need be to be retained. Currently, the market is high for construction costs due to inflation and gas prices. Staff believes the market may approve in four to six months where construction costs would be reduced. It will take approximately four to six months before the City's Parks and Recreation Commission could consider removing the existing trees, so staff does not oppose waiting to begin construction four to six months from now. The District will be applying grant funds and rebates from the Municipal Water District of Orange County (MWDOC) for removing the turf grass and installing a drip irrigation system. Staff estimates the District is eligible to receive $10,000 to $20,000 in rebates and grant funds to help offset construction costs. Legal Review Not applicable. Environmental Review The proposed drought tolerant landscape design is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to “existing facilities” as that term is used in Section 15301, and §15302, to the extent that it results in the replacement of existing systems (e.g. landscape grounds). Financial Review The Drought Tolerant Landscaping at HQ project is assigned to project number 342. The District budgeted $145,000 for this project. After the hiring of David Volz Design Landscape Architects, the balance for this project is $118,000. This project is funded from the District's Facilities Revolving Fund, which is a restricted fund that limits the District on how it can spend the money. Facilities Revolving Fund is restricted and accounts for the receipt and disbursement of capacity charges (fixture fees). Funds collected can only be used for new sewer facilities and cannot be used for maintenance or wastewater rate stabilization. In the past, the District has used the Facilities Revolving Fund to purchase HQ buildings on 19th Street and on Paularino Avenue. District Counsel reviews and approves projects that are eligible to be funded from the Facilities Revolving Fund account. Year to date available cash balance in the Facilities Revolving Fund is $358,766. There is adequate funding to transfer money from the Facilities Revolving Fund to Project #342. However, staff believes the transfer amount could be less in four to six months if the construction market improves. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the April 12, 2022 Board of Directors Study Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website. Alternative Actions 1. Direct staff to cutback on landscape designs. 2. Do not provide feedback and/or suggestions and direct staff to continue maintaining existing landscape grounds File Attachments CMSD HQ Drought Tolerant Design.pdf (13,654 KB) 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#7/15 C. ITEMS OF STUDY To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, CMC, District Clerk/PIO Date: April 12, 2022 Subject: Sewer Inspection Rebate Program Campaign Metrics Update Summary The following is an update of the Sewer Inspection Rebate Program campaign metrics and results of the programs success. Recommendation That the Board of Directors receive and file this report. Analysis CMSD's Public Outreach team and consultant Tripepi Smith identified five campaigns to focus on promoting in Fiscal Year 2021-22, which included Large Item Collection, Household Hazardous Waste (HHW), Fats Oils and Grease (FOG), 3 P's, and Sewer Inspection Rebate Program (SIRP). The SIRP campaign consisted of four posts that were available in both English and Spanish and were published throughout all of February 2022. The entire campaign earned 51,704 reach/impressions and 2,393 engagements across all platforms, with the metrics data shown in the following table: Language Post #1 - 2/9/22 Post #2 - 2/11/22 Post #3 Facebook Reach English 7,027 8,766 3,057 Spanish 4,329 6,432 2,612 Engagements English 459 295 457 Spanish 133 240 190 Twitter Impressions Both 77 93 73 Engagements Both 10 8 4 Instagram Impressions Both 117 84 79 Engagements Both 9 5 3 LinkedIn Impressions Both 25 30 26 Engagements Both 8 6 6 Total Reach/Impressions11,575 15,405 5,847 Total Engagements 619 554 660 The SIRP campaign outperformed the previous HHW and FOG campaigns. The most successful posts discussed the requirements to apply for SIRP and the Super Bowl. The SIRP requirements post earned 18,877 reach/impressions and 560 engagements across all Subject 3. Sewer Inspection Rebate Program Campaign Metrics Update Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Receive and File Goals 5.4 Community Outreach & Communications - Track and report communications metrics 5.5 Community Outreach & Communications - Use clear messaging and education to engage the community in District programs and activities SIRP 2022 Campaign 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#8/15 platforms. The Super Bowl post gained 15,405 reach/impressions and 554 engagements. All four posts were boosted on Facebook at $200 each post with the goal of gathering high link clicks and earned a total of 1,372 link clicks. In 2021, there were a total of 46 applications and 23 processed with a total reimbursement of $6,594.99. Since the launch of the SIRP campaign on February 1 2022, 65 applications have been received and 19 processed for a total reimbursement of $3,325.00. Legal Review Not applicable. Environmental Review An update on the communication's engagement is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review The budgeted contract amount with Tripepi Smith is $63,820.50. Sufficient funds were budgeted to cover the SIRP campaign costs of $5,122.50. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the April 12, 2022 Board of Directors Study Session meeting at District Headquarters and posted on the District’s website. Alternative Actions Direct staff to report back with more information. st 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#9/15 C. ITEMS OF STUDY To: Board of Directors Via: Scott Carroll, General Manager From: Dyana Bojarski, Administrative Services Manager Date: April 12, 2022 Subject: Bilingual Pay Summary As a part of the District’s commitment to transparency, CMSD is continuously seeking to improve on communication in order to more effectively serve the public. According to recent data, over 32% of Costa Mesa’s population identifies as Hispanic. In an effort to best serve our community, bilingual services are essential. CMSD currently has one employee who is routinely called upon to field calls from the Spanish speaking public when they contact the District with trash and sewer related questions. The same employee also regularly translates and/or reviews the District’s public outreach material. Currently the District does not offer a special pay, such as bilingual pay for those services. Recommendation That the Board of Directors direct staff to bring this item back to the May 23, 2022 regular Board of Directors meeting to consider adopting bilingual pay policy. Analysis In an effort to increase communication and remove any barriers that exist for residents who do not speak English, or have limited English proficiency, in 2018 the District began publishing the quarterly Living Green newsletter in both English and Spanish. Additionally, the District has increased its presence through social media and awareness campaigns that require a Spanish translation in order to increase participation among the Hispanic population. One intended consequence has been an increase in inquiries and questions related to various CMSD programs and services. Currently, the District has one employee that Spanish speaking callers are directed to. The same employee is called upon regularly to review newsletters, flyers, and social media posts and translate into Spanish. The District does not currently offer special pay, such as, bilingual pay for these services. Bilingual employees are essential to ensure a fully effective local government. Information gained during the District’s recent redistricting process included data from the 2020 Decennial Census. In that data, out of 118,287 residents, 41, 698 identified as Hispanic or Latino of any race. Unfortunately, the data did not also include information on English proficiency. Subject 4. Bilingual Pay Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Action, Discussion Fiscal Impact Yes Recommended Action That the Board of Directors direct staff to bring this item back to the May 23, 2022 regular Board of Directors meeting to consider adopting bilingual pay policy. Goals 4.0 Community Outreach & Communications 7.0 Human Resources Management 7.7 Human Resources Management - Provide competitive compensation, benefits package and incentives 7.1 Human Resources Management - Value and appreciate employees 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#10/15 The District will continuously monitor the needs of the community to assess the benefit of adding additional language proficiencies, such as Vietnamese, Chinese, and/or American Sign Language for bilingual pay eligibility. CMSD conducted a survey of other local agencies to ascertain bilingual pay information including policy and compensation. The agencies that responded to the survey include: City of Anaheim City of Buena Park City of Costa Mesa City of Fountain Valley City of Garden Grove City of Huntington Beach Irvine Ranch Water District City of La Habra City of Newport Beach City of San Clemente City of Westminster City of Yorba Linda County of Orange Of the thirteen agencies who responded, the average monthly amount for bilingual pay was $135 ($67.50 biweekly) for speaking and $175 ($87.50 biweekly) to speak, read, and write. In an effort to recruit and retain the best employees, it is crucial that the District remain competitive in the area of compensation and benefits, especially in this current challenging job market. The District is proposing a biweekly amount of $70 to utilize bilingual speaking skills and $90 to speak, read, and write. Bilingual pay would be reported to CalPERS as special compensation per Title 2 California Code of Regulations section 571(a)(4) and 571.(b)(3) for Bilingual Premium. Depending on which retirement tier formula an employee belongs to the District's employer percentage rate for fiscal year 2021-22 is as follows: 1st Tier - 11.60%; 2nd Tier 9.30%; and 3rd Tier 7.73%. To receive bilingual pay, employees would be required to take and pass a proficiency test with a minimum score of 70% to certify that they are proficient in speaking and/or reading and writing Spanish. Employees that are certified and receive bilingual pay will be designated as “District Translators” and will be expected to serve in this role as the need arises. On May 11, 2022, The Citizens Advisory Committee will be reviewing and commenting on the proposed policy. Staff will bring forward the CAC's comments and recommendations at the Board's May 23rd meeting. Legal Review Not applicable. Environmental Review The proposed addition of bilingual pay is not a disturbance of the environment similar to grading or construction and do not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#11/15 Bilingual pay is not included in the adopted Biennial Budget FYs 2021-22 and 2022-23. An eligible employee may receive an annual pay of $1,820 to utilize bilingual speaking skills or $2,340 to speak, read, and write. There is sufficient money in the budget to provide bilingual pay to one employee. Staff will request increasing the bilingual pay budget in future budgets if additional language proficiencies are required and it becomes apparent more employees are willing to take and pass the proficiency test. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the April 12, 2022 Board of Directors Study Session. Alternative Actions 1. Deny bilingual pay and do not direct staff to bring this item back to the May 23, 2020 Board of Directors regular meeting. 2. Direct staff to report back with more information. Administrative File Attachments Data.png (54 KB) 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#12/15 C. ITEMS OF STUDY To: Board of Director From: Mark Esquer, P.E., District Engineer Date: April 12, 2022 Subject: Project 327 Calcium Removal: Discuss Approach Summary District staff will provide information to the Board about the Calcium Removal Test Project(s) and welcomes feedback by the Board members about a proposal to try two methods for removing calcium from District sewers. The District has calcium deposits within our sewer system that continue to grow. The Project 327, Calcium Removal, will hire contractor(s) to remove the calcium and restore the pipe opening. Calcium formation can cause blockages, sanitary sewer overflows, and increased maintenance cost. Most contractors perform calcium removal work on a time and material basis. Because District staff is not certain of the time required to remove the calcium from our system, staff is planning to conduct two test projects; one test project using high pressure water removal and a second test project using mechanical removal. Based on the test project results and costs, District staff will extrapolate overall budget to remove the calcium from the Districts sewer system. The Plan for procuring the two test contractors consists of: 1. contract via the Sourcewell Cooperative Purchasing Agreement (also known as National Joint Powers Alliance) for mechanical cleaning, and 2. issue a sole source contract for the hydraulic cleaning method. These contracts will cost between $20,000 and $30,000 for the two contracts. Recommendation That the Board of Directors discuss this topic with staff and provide feedback. Analysis District staff and consultants have been discussing how best to move forward with firming up the cost for calcium removal projects. If the District places all the risk onto the contractors, the daily rate will be higher than if the District shares the risk. Conducting two 300-foot long cleaning projects will limit District cost exposure (approximately two days of work, each contract) yet allow staff to gain experience for developing bid documents for larger projects. In addition, District staff will compare the two cleaning methods on the basis of cost, quality of work, and pipeline damage(s). Legal Review Not Applicable Environmental Review Discussion of strategy is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Therefore, this item is exempt from the requirements of the California Environmental Quality Act (CEQA): Public Resources Code Section 21000 et. seq. Section 15300.4 of CEQA allows an agency while establishing its own procedures "to list those specific activities which shall fall within each of the exempt classes", and the District has adopted "CEQA Guidelines and Implementing Procedures" that state on page 6, Projects does not include... C. Continuing administrative or maintenance activities." A future District project that restores capacity and/or rehabilitating existing sewer pipeline will be categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a “Class 2” project as stated under 15302(c) “Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity“. Financial Review Subject 5. Project 327 Calcium Removal Phase I: Testing Methods for Removal Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Discussion, Presentation 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#13/15 Not applicable at this time. The financial impact of recommended strategies will be reviewed once budget costs are developed. The current Project 327 Calcium Removal budget is $96,000. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the April 12, 2022 Board of Director Study Session and on District’s website. Alternative Actions Direct staff to report back with more information. File Attachments 2022 04 Brd Study on P327 CA Removal.pdf (14,082 KB) 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#14/15 D. CLOSING ITEMS Subject 1. Oral Communications and Director Comments Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type 4/7/22, 4:28 PM BoardDocs® Pro https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#15/15 D. CLOSING ITEMS The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, May 10, 2022 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626. Subject 2. Adjournment Meeting Apr 12, 2022 - Board of Directors Study Session Access Public Type Procedural