2021_10_25_boardMonday, October 25, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING OCTOBER 25, 2021 REGULAR BOARD MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent
with State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by
sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those
comments will be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts
presented for the absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all
actions shall be based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make
comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District
that are not listed on this agenda. Members of the public will have the opportunity to address
the Board of Directors about all other items on this agenda at the time those items are
considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent meeting.
The Board of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be
routine and may be acted upon by one motion after public comment has been received. Only
Board of Directors may pull an item for discussion. Reading of resolutions is waived and they
will be adopted and numbered. Now is the time for those in the audience who wish to speak
to items listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of September 14, 2021
3. Approve the Board of Directors Regular Meeting Minutes of September 27, 2021
4. Adopt Warrant Resolution No. CMSD 2022-04 Approving District Warrant Registers
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for September 2021
7. Approve the preparation of a warrant to CR Transfer in the amount of $206,352.47 for September
2021 recycling and disposal services in the October 2021 warrant register
8. Accept the occupancy count as presented as 23,040 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,775.04 for September 2021 collection
9. Receive and File the September 2021 Organics Tonnage Report
10. Receive and File the September 2021 Solid Waste Diversion Report
11. Receive and File September 2021 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Award Autumn Alvarez, Accounting Clerk, $150.00 for her Idea to Improving Accounts Payable
Efficiencies
2. Consider Approving California Special Districts Association (CSDA) Revised Bylaws and Direct the
General Manager to Vote "Yes" on behalf of CMSD Approving Bylaws Update
3. Consider appointing one member to the Citizens Advisory Committee to fill the vacant one-year
term ending in March 2022
4. Receive and File the First Quarter Budget Review for FY 2021-22
5. Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2020-21 to Fiscal Year
2021-22
6. Receive and File 2021 Annual Performance Measurement Report - Third Quarter
7. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2021-22 First Quarter
8. Receive and File CR&R's Benchmark Measures Progress Report
F. ENGINEER'S REPORTS
1. Receive and File the Monthly Capital Improvement Projects Status Report
2. Approve New Project #340 City of Newport Beach 15th Street Interconnection Relocation
G. TREASURER'S REPORTS
1. Approve the Investment Report for the Month of September 2021
H. ATTORNEY'S REPORTS
1. Consider Adopting Resolution No. 2021-947 Authorizing Remote Meetings
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to
be given by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the Operations
Code provides that such compensation is authorized for each day’s service rendered as a
Director at the request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it
to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
Monday, October 25, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING OCTOBER 25, 2021 REGULAR BOARD MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent
with State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by
sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those
comments will be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence – such
determination shall be the permission required by law.)
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise
by the Board of Directors, all actions shall be based on/memorialized
by the latest document submitted as a late communication.
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: October 25, 2021
Subject: Approve the Board of Directors Study Session Minutes of September 14, 2021
Summary
The recorded minutes of the September 14, 2021 Board of Directors Study Session are hereby submitted to the
Board of Directors for review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on September 14, 2021.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 2. Approve the Board of Directors Study Session Minutes of September
14, 2021
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Sep 14, 2021 - Board of Directors Study Session
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_09_14_ss.pdf (97 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: October 25, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of September 27, 2021
Summary
The recorded minutes of the September 27, 2021 Board of Directors Regular Meeting are hereby submitted to the
Board of Directors for review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on September 27, 2021.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 3. Approve the Board of Directors Regular Meeting Minutes of
September 27, 2021
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Sep 27, 2021 - Board of Directors Regular Meeting
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_09_27_rm.pdf (136 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: October 25, 2021
Subject: Adopt Warrant Resolution No. CMSD 2022-04 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Subject 4. Adopt Warrant Resolution No. CMSD 2022-04 Approving District
Warrant Registers
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2022-04
approving District warrants for the month of September in the amount of
$881,574.22.
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021 Board
of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2022-04.pdf (370 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: October 25, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from
the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific
activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Subject 5. Approve the Directors' Compensation and Reimbursement of
Expenses
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of
expenses as presented.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board_comp.pdf (1,244 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: October 25, 2021
Subject: Approve Payroll Transparency Disclosure for September 2021
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Subject 6. Approve Payroll Transparency Disclosure for September 2021
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021 Board
of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure Oct 2021.pdf (866 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 25, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $206,352.47 for September
2021 recycling and disposal services in the October 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining
waste at the landfill. With the implementation of the Organics Recycling Program adopted by the Board, this payment
also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer
or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $206,352.47 for
September 2021 recycling and disposal services to be ratified in the October 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa
Mesa and Newport Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are
slightly off are marked by an asterisk below.
Type of Waste InvoiceTonnage Rate Amount Billed
Residential Waste - Costa Mesa 41707 1,366.97 $54.98$75,156.05*
Residential Waste - Costa Mesa 41753 1,214.36 $54.98$66,765.52*
Residential Waste - Newport Beach41708 29.21 $54.98$1,605.97
Residential Waste - Newport Beach41754 30.13 $54.98$1,656.56*
Total Residential Waste 2,640.67 $145,184.10
Organics 41745 414.38 $75.65$31,347.87*
Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of
$206,352.47 for September 2021 recycling and disposal services in the
October 2021 warrant register
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approves the preparation of a warrant to CR
Transfer in the amount of $206,352.47 for September 2021 recycling and
disposal services to be ratified in the October 2021 warrant register.
Organics 41788 394.19 $75.65$29,820.50*
Total Organics 808.57 $61,168.37
Grand Total 3,449.24 $206,352.47
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021 Board
of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 25, 2021
Subject: Accept the occupancy count as presented as 23,040 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,775.04 for September 2021 collection.
Summary
Accept the occupancy count as presented using 23,040 as the correct number of active units and direct staff to
prepare a warrant to CR&R Environmental Services for September 2021 collection based on this occupancy report so
long as the contractor fulfills the obligations of the agreement in the amount of $238,775.04 to be ratified in the
October 2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,040 as the correct number of active
units and direct staff to prepare a warrant to CR&R Environmental Services for September 2021 collection based on
this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of
$238,775.04 to be ratified in the October 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop
and pick-up trash. The District pays CR&R $10.3635 per occupant, per month. Each month, new
residential customers in brand-new developments contact the District to establish new trash service. District staff
contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count
as shown on the attached list.
As of September 30, 2021, total District occupancy was at 23,040 with zero (0) new accounts added and zero (0)
accounts removed since the last billing period. District staff will continue to track the number of new service
Subject 8. Accept the occupancy count as presented as 23,040 and direct staff
to prepare a warrant to CR&R Environmental Services for $238,775.04
for September 2021 collection
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors accept the occupancy count as presented using
23,040 as the correct number of active units and direct staff to prepare a
warrant to CR&R Environmental Services for September 2021 collection based
on this occupancy report so long as the contractor fulfills the obligations of the
agreement in the amount of $238,775.04 to be ratified in the October 2021
warrant list.
addresses.
The payment calculation is based on the following:
District's Current Rate for September 2021:
23,040 x $10.3635 =$238,775.04
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2021-09-G CMSD Occupancy Report.pdf (63 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 25, 2021
Subject: Receive and File the September 2021 Organics Tonnage Report
Summary
A total of 808.57 tons of organic waste were collected in September 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years.
Additionally, a graph is included breaking down the total tonnage collected and how much material was recycled and
landfilled from the organics program.
Subject 9. Receive and File the September 2021 Organics Tonnage Report
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
File Attachments
Organics.png (6 KB)
Organics Tonnage.png (20 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment
similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 25, 2021
Subject: Receive and File the September 2021 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended
due to inaccurate data as a result from the COVID-19 pandemic.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste
diversion report has been temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental
Services temporarily suspended their recycling processing at their Stanton Materials Recovery Facility (MRF) where
the District's mixed waste is processed from March to September 2020. Below is a chart of all solid waste collected
over the last seventeen years.
Subject 10. Receive and File the September 2021 Solid Waste Diversion Report
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
File Attachments
Tonnage.png (41 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar
to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 25, 2021
Subject: Receive and File September 2021 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of
contracts he signed during the previous month. Below are the contracts he signed in the months of September 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of September 2021:
Contracts
1. C&R Drains - First Amendment to Agreement for providing after hours emergency sewer services. Cost: $200
per month for phone call answering services; $680 for first minimum hour charge for two person and jetter
equipment. $300 each additional ½ hour.
2. Image Source – Leasing two copier machines (Yard & HQ). Cost: $250.29 per month
Purchase Orders
3. EJ USA, Inc. – Acquire 34 composite manholes – Cost: $30,527.78
4. EJ USA, Inc. – Acquire 8 composite lids – Cost: $4,396.63
5. National Auto Fleet Group – Inspector Vehicle, 2022 Ford Maverick Hybrid (W8E0 XLT FWD SuperCrew Cost:
$26,666.12
6. EBS Utilities Adjusting Inc. – Project 311, Replace manhole frame and cover. Qty 2 – Cost: $4,800
Subject 11. Receive and File September 2021 Contracts Signed by the General
Manager
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact No
Budgeted Yes
Recommended
Action
That the Board of Directors receive and file this report.
Goals 6.0 Administrative Management
7. BC Traffic Specialist – CMSD fleet cones. Qty: 13. Cost: $161.09
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative
matter that will not result in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021 Board of
Directors meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 25, 2021
Subject: Award Autumn Alvarez, Accounting Clerk, $150.00 for her Idea to Improve Accounts Payable
Efficiencies
Summary
The Rewarding Ideas Program is designed to encourage employees to generate ideas for organizational
improvements and provide a system for answering and recognizing adopted ideas. Autumn Alvarez, the District's
Accounting Clerk, submitted an idea to improve the way the District pays its bills.
Recommendation
That the Board of Directors approve rewarding Autumn Alvarez, Accounting Clerk, $150.00 for her idea to improve
accounts payable efficiencies.
Analysis
Invoices from vendors/contractors for services rendered are routed to the Finance Department and logged as
accounts payable. The District does not have a centralized accounts payable system where invoices are submitted to
one destination. Instead, invoices can be emailed or dropped off in "in-boxes" to any one of the three employees in
the Finance Department. Invoices can slip through the cracks resulting in vendors/contractors being paid late, and at
times, the District would incur late penalty fees.
Ms. Alvarez suggestion is to create an "accounts payable" email to serve as a centralized location for electronic
invoices. Almost every District staff member receives invoices to their email, by updating the email contact on file with
vendors the Finance Department will create a centralized location where these invoices can be received and
reviewed. Hard copy invoices would still be submitted via “in-boxes” while electronic invoices will be simply forwarded
to the central email. Having a centralized email will improve efficiencies because invoices will not be going to various
District employees. This will avoid assumptions that someone else is reviewing and submitting invoices to account
payable. It will also ensure that invoices are paid in a timely manner.
Legal Review
Subject 1. Award Autumn Alvarez, Accounting Clerk, $150.00 for her Idea to
Improving Accounts Payable Efficiencies
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Dollar Amount $150.00
Budgeted Yes
Recommended
Action
That the Board of Directors approve rewarding Autumn Alvarez, Accounting
Clerk, $150.00 for her idea to improving accounts payable efficiencies.
Goals 7.0 Human Resources Management
7.1 Human Resources Management - Value and appreciate employees
Not applicable
Environmental Review
The consideration of monetary rewards for employees for improving maintenance efficiencies is an administrative
matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA
or the District’s CEQA Guidelines.
Financial Review
There is sufficient money in the budget to award for this suggestion.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021 Board
of Directors meeting at District Headquarters (290 Paularino Avenue) and posted on the District’s website at
www.cmsdca.gov.
Alternative Actions
1. Approve increasing or decreasing the Rewarding Idea amount to Autumn Alvarez.
2. Do not approve this suggestion made by Autumn Alvarez.
3. Direct staff to report back with more information.
File Attachments
Rewarding Ideas A.Alvarez - Accounts Payable Email.pdf (496 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 25, 2021
Subject: Consider Approving California Special Districts Association (CSDA) Revised Bylaws and Direct the
General Manager to Vote "Yes" on behalf of CMSD Approving Bylaws Update
Summary
The California Special Districts Association (CSDA) is a 501c(6), not-for-profit association that was formed in 1969 to
promote good governance and improved core local services through professional development, advocacy, and other
services for all types of independent special districts. The Costa Mesa Sanitary District (CMSD) is an active member
of CSDA where staff attends conferences and training seminars, facilitates training events and advocates state and
federal legislation. Secretary Schafer serves on CSDA's Board of Directors and on CSDA's Executive Committee as
Secretary.
Recommendation
That the Board of Directors:
1. Approve CSDA Revised Bylaws; and
2. Direct the General Manager to vote "yes" on behalf of CMSD approving Bylaws update
Analysis
Following receipt of feedback and suggestions over the last few years from members, CSDA has conducted a review
of their Bylaws making the necessary updates as well as additions or improvements. There are numerous minor
verbiage and grammar updates as well as more significant proposed updates that are listed in summary below and in
detail in the mark-up form that's provided as an attachment.
Revised Rights of Regular Membership;
A new category for Retired Non-Voting Individual Membership;
A new section on the use of “member” in reference to Associate Members and Business Affiliate Members;
Updates to the Termination of Membership section and adds a section regarding Procedure for Termination of
Membership;
Clarification on the process for handling a vacancy on the Board of Directors outside of nomination period;
New Annual Report section added; and
A new section prohibiting dual directorships with CSDA’s Alliance partner, Special District Risk Management
Authority (SDRMA)
If the Board approves the proposed revisions to the Bylaws, staff is recommending the Board direct the General
Manager to cast a "yes" vote on behalf of CMSD. The deadline for submitting our vote is November 12, 2021 at 5:00
pm
Subject 2. Consider Approving California Special Districts Association (CSDA)
Revised Bylaws and Direct the General Manager to Vote "Yes" on behalf
of CMSD Approving Bylaws Update
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors:
1. Approve CSDA Revised Bylaws; and
2. Direct the General Manager to vote "yes" on behalf of CMSD approving
Bylaws update
Legal Review
Not applicable
Environmental Review
The consideration of approving bylaws update for a not-for-profit association is an administrative matter and is not a
disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s
CEQA Guidelines.
Financial Review
There is sufficient money in the budget to award for this suggestion.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021 Board
of Directors meeting at District Headquarters (290 Paularino Avenue) and posted on the District’s website at
www.cmsdca.gov.
Alternative Actions
1. Do not approve the proposed revisions and direct staff to report back with more information.
File Attachments
CSDA Proposed Bylaws Update.pdf (498 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Noelani Middenway, CMC
Date: March 23, 2020
Subject: Consider appointing one member to the Citizens Advisory Committee to fill the vacant one-year
term ending in March 2022
Summary
There is one vacancy on the Citizens Advisory Committee (CAC) that requires the Board to appoint one new
member to serve on the committee.
Analysis
The Citizens Advisory Committee (CAC) consists of 11 members that provide advisory input on subject matters
desired by the Board of Directors. CAC members serve staggered terms of one or two years. One vacancy exists with
a term ending in March 2022 and requires the Boards appointment.
Four applications have been received and are included with this report for the Boards' consideration. The following
individuals have submitted applications:
Ben Chapman
Jacqueline Enciso
Rhoda Pflum
Rosemary Chora
Recommendation
That the Board of Directors appoint one member to the Citizens Advisory Committee to fill one vacancy for the term
ending in March 2022.
Legal Review
Not applicable.
Environmental Review
Appointing members to the Citizens Advisory Committee is an administrative matter, which will not result in direct or
indirect physical changes to the environment similar to grading or construction and is not considered a project under
CEQA.
Financial Review
Not applicable.
Subject 3. Consider appointing one member to the Citizens Advisory Committee
to fill the vacant one-year term ending in March 2022
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors appoint one member to the Citizens Advisory
Committee to fill one vacancy for the term ending in March 2022
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 25, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer the matter back to staff.
File Attachments
cac_applications_2021_10_25.pdf (804 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: October 25, 2021
Subject: Receive and File the First Quarter Budget Review for FY 2021-22
Summary
This report serves as a summary of the District’s spending through September 30, 2021, as well as staff’s best
estimate of projected balances for the year-ended June 30, 2022.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Based on the limited spending trends through September 30, 2021, staff is projecting the Solid Waste Fund to have
savings of $183,000 and the Wastewater Fund is projecting to meet the budgeted amounts on June 30, 2022. Please
note, however, that projections with only three months or less of activity as the basis should not be relied upon. As the
year progresses, these projections become more precise.
As of September 30, 2021, a total of 23.1% of the Solid Waste budget and a total of 21.8% of the Wastewater Fund’s
operating budget for the 2021-22 fiscal year has been expended.
Please see the attached report for a more detailed analysis.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
See attached report.
Subject 4. Receive and File the First Quarter Budget Review for FY 2021-22
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action, Receive and File
Recommended
Action
That the Board of Directors receive and file this report.
Goals 8.3 Finance - Forecast revenues and expenditures
8.0 Finance
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021 Board of
Directors regular meeting at District Headquarters and on District website.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY2021-22 First Quarter Budget Analysis.pdf (939 KB)
B - Expenditure Analysis 09302021.pdf (85 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: October 25, 2021
Subject: Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2020-21 to Fiscal Year
2021-22
Summary
All appropriations lapse at the end of each fiscal year; therefore, it is necessary to request that certain unspent
appropriations and encumbrances for goods and/or services that have yet to be completed by fiscal year-end be
carried over into the subsequent fiscal year. After the close of the prior fiscal year, the Board of Directors reviews and
approves a list of appropriations and encumbrances that are requested to be carryover in to the new fiscal year.
Recommendation
That the Board of Directors approve the re-appropriation of funds in the Fiscal Year 2020-21 for the carryover items
from the prior fiscal year as detailed in Attachments A and B, and summarized as follows:
10 Solid Waste Fund: Carryover Appropriations $1,000, Encumbrances $3,407.87
20 Wastewater Fund: Carryover Appropriations $2,866,271.18, Encumbrances $166,899.86
Analysis
All appropriations lapse at the end of each fiscal year; therefore, it is necessary to request that certain unspent
appropriations for goods and/or services be carried over into the subsequent fiscal year. The carryover appropriations
represent budgeted Fiscal Year 2020-21 appropriations for goods and/or services that were not expended as of June
30, 2021, but are expected to be expended in the Fiscal Year 2021-22. Generally, allowable carryovers are limited to
certain types of goods or services, such as professional service contracts, capital outlay or capital improvement
projects (CIP). Due to their scope and size, CIP is inherently precluded from being completed within the fiscal year in
which funding was initially appropriated.
Subject 5. Carryover Appropriations and Carryover Encumbrances from Fiscal
Year 2020-21 to Fiscal Year 2021-22
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Recommended
Action
That the Board of Directors approve the re-appropriation of funds in the Fiscal
Year 2020-21 for the carryover items from the prior fiscal year as detailed in
Attachments A and B, and summarized as follows:
10 Solid Waste Fund: Carryover Appropriations $1,000, Encumbrances
$3,407.87
20 Wastewater Fund: Carryover Appropriations $2,866,271.18, Encumbrances
$166,899.86
Goals 8.0 Finance
The carryover of operating transfers represents the use of specific resources to fund specific carryover appropriations.
The carryover of revenues typically relates to grants where the money has been received but not earned.
Encumbrances represent purchase orders (POs) issued for goods and/or services which were not received or
completed during the prior fiscal year by June 30, 2021. A PO is a commitment created to reserve a portion of the
appropriation’s available balance but does not represent an expenditure or liability for budgetary or accounting
purposes. The budget appropriations associated with encumbrance’s lapse at fiscal year-end unless the Board re-
appropriates the funds in the subsequent fiscal year as requested in this report.
After all payments are made for goods and services received by June 30, 2021, staff analyzes the remaining
appropriation balances and open encumbrances to determine their validity. If the proposed continuing appropriations
and encumbrances were not carried over into Fiscal Year 2021-22, there would not be sufficient appropriations in the
current year budget to fund existing and the current year adopted projects.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
The total amount to be carried over for Solid Waste Fund is $4,407.87. The total amount to be carried over for
Wastewater Fund is $3,033,171.04.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021, Board of
Directors regular meeting at District Headquarters and on District’s website.
Alternative Actions
Refer the matter back to staff
File Attachments
A Carryover Appropriations FY 20-21 to 21-22.pdf (70 KB)
B Carryover Encumbrances FY 20-21 to 21-22.pdf (83 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 25, 2021
Subject: Receive and File 2021 Annual Performance Measurement Report - Third Quarter
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance
Measurement Program, which established methods and procedures for gathering and analyzing organizational
performance while at the same time collaborating towards continuous improvement of performance in an open and
transparent manner.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas
of efficiency, effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency.
The purpose of the program is to continually look at ways to improve and/or enhance the level of service that is being
provided internally to staff and externally to the public.
Legal Review
Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical
changes in the environment and is not considered a "project".
Financial Review
Subject 6. Receive and File 2021 Annual Performance Measurement Report -
Third Quarter
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
There are no financial impacts to the District for implementing a Performance Measurement Program
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021 regular
Board of Directors meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2021 Jan-Sept Outcome and Performance Measurement Program.pdf (1,056 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 25, 2021
Subject: Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2021-22 First Quarter
Summary
On June 22, 2020, the Board of Directors adopted the 2020-2025 Strategic Plan, which is a plan that establishes
goals, objectives, strategies and work plans for the next five years and will help move the organization in a
direction toward achieving its mission and vision. Attached is the quarterly update of the Plan that demonstrates the
progress staff is making toward achieving the strategic goals. The next quarterly report from this Plan will be
presented to the Board on January 24, 2022.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 104 Strategic Goals
to achieve and/or implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic Plan.
Legal Review
Not applicable
Environmental Review
The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an
administrative matter and is not a disturbance of the environment similar to grading or construction and is not a
project under CEQA or the District’s CEQA Guidelines. The environmental review of each of the efforts or projects
outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since that
is when the full scope of work of each effort or project will be described
Subject 7. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2021-
22 First Quarter
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
Financial Review
Activities described in the strategic goals are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021 Board of
Directors regular meeting at CMSD headquarters and on CMSD's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Strategic Plan Qtly Update 2021-22 1st Qtr.xlsx (81 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 25, 2021
Subject: Receive and File CR&R's Benchmark Measures Progress Report
Summary
On July 13, 2021, the Board of Directors approved a list of benchmark measures to engage on their performance
level for the next six months (July - December 2021). The Board directed staff to report back CR&R's progress on a
monthly basis.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The following is CR&R's progress for achieving the benchmark measures approved by the Board on July 13, 2021.
1. The average vehicle age in CMSD's fleet is five years. CR&R was scheduling to put in service four new refuse
units in October 2021. However, the global microchip shortage that's impacting the production of personal vehicles is
also having an impact on the manufacturing of refuse truck. CR&R believes the new refuse units will be in service by
February 2022.
2. Reduce public complaints regarding mixed waste and organic carts not being emptied during their regular
scheduled day by 50% to 174 or less complaints. Staff received 35 complaints in the month of September. The
total complaints received in the past three months is 165. Some of the streets missed in September include Fullerton
Avenue, Royal Palm Drive, Bray Lane, President Place, Aliso Avenue, Victoria Street, Gisler Avenue.
Subject 8. Receive and File CR&R's Benchmark Measures Progress Report
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
Goals 2.0 Solid Waste
3. CMSD staff receives notification from CR&R staff about operational delays (truck breakdowns, unfinished
routes, excess trash, etc.) that result in missed mixed waste or organic cart collection. Of the total number of
accounts missed, CR&R notified staff for 95% of those accounts. This measure remains at 97.2%.
4. Reduce the number of missed Christmas tree collections by 95% from 2020. CR&R has begun the planning
for Christmas tree collections in 2021. The plan will be presented to the Board at your December 14 study session
meeting.
5. Approved CMSD signage has been placed on all CMSD collection vehicles and is placed according to
rendering provided and as stated in the contract. This benchmark is achieved.
6. Adjust Friday Organics #3 route and Monday (#3, #5 and #7) and Wednesday (#3) mixed waste route to
reduce weight load. Staff is still gathering data and backup information to determine if this measure is achieved or
not. Staff will have the outcome available in November.
7. Give CMSD staff an update and a timeline for utilizing the City of Newport Beach transfer station. Nothing
new to report on this measure. No timeline has been given to staff.
8. CR&R staff attends 95% of all in-person operational update staff meetings scheduled by CMSD. CR&R staff
have attended 100% of all in-person operational update staff meetings scheduled by CMSD.
Legal Review
Not applicable
Environmental Review
Providing a progress report regarding benchmark measures is an administrative matter that will not result in direct or
indirect physical changes in the environment and is not considered a "project".
Financial Review
There are no financial impacts to the District.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021 Board of
Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: October 25, 2021
Subject: Receive and File the Capital Improvement Projects Status Report
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering
activities for the period of mid-September to mid-October. The District Engineer's memorandum is attached. Also
attached is a detailed summary of the Capital Improvement Project activities and associated project cost expenses for
the previous calendar month.
Recommendation
The Board of Directors receive and file the Capital Improvement Status Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Subject 1. Receive and File the Monthly Capital Improvement Projects Status
Report
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Preferred Date Oct 25, 2021
Absolute Date Oct 25, 2021
Fiscal Impact No
Budgeted Yes
Budget Source N/A
Recommended
Action
The Board of Directors receive and file the Capital Improvement Projects Status
Report.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021, Board
of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2021 10 Monthly Engineers Report CMSD Memorandum.pdf (186 KB)
2021 10 Monthly Engineers Report CMSD Memorandum.docx (96 KB)
CIP Updates October 2021 Meeting.pdf (776 KB)
F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: 10/25/2021
Subject: Approve New Project #340 City of Newport Beach 15th Street Sewer Interconnection Relocation
Summary
The District has a sewer interconnection with the City of Newport Beach (CNB) for the purpose of transporting
sewage from the District to the Orange County Sanitation District (OCSD). The CNB has a project to install Americans
with Disabilites Act (ADA) compliant curb returns and sidewalks at the Irvine Avenue and 15th Street intersection. The
District CNB Sewer Interconnection Facility must be relocated to accommodate the ADA project. Per an agreement
with the City, the relocation cost associated with this work is District responsibility. The estimated cost to perform the
facility relocation, project design, project management, and inspection will be between $120,000 and $145,000. The
proposed project budget includes a 20% contingency for unknown conditions.
Recommendation
Approve a new Project #340 City of Newport Beach 15th Street Sewer Interconnection Relocation.
Analysis
The CNB is constructing ADA improvements at the intersection of Irvine Ave and 15th Street. Because the work is
located adjacent to the Newport Harbor High School, any construction work must be conducted when school is out of
session to maximize student safety. Our Manhole #103573 must be relocated as it interferes with and prevents the
ADA work from moving forward. The relocation work will involve installation of two manholes and a short section of
sewer pipe west of the current location. The District Engineer has walked the project location and has mutually
developed a sewer scope of work that allows the CNB work to be implemented in a timely manner and without
additional cost, improves safety of the District sewer crews, and minimizes the District cost of relocation.
The CNB Street ADA project was bid and planned to be built during the upcoming Christmas holiday. Unfortunately, it
was determined that the District manhole must be relocated to perform the CNB project. The District and
CNB mutually and tentatively agreed to perform the Sewer Interconnection relocation work during the School Winter
Break, then the City contractor will perform the ADA project during the School Spring Break. This work schedule
allows time for the District time to design and implement the Sewer Interconnection relocation work but provides time
for the City to perform their work without having to pay increased prices for delays or for re-bidding the project.
Subject 2. Approve New Project #340 City of Newport Beach 15th Street
Interconnection Relocation
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact No
Dollar Amount $145,000.00
Budgeted Yes
Budget Source Project #340 Budget: Funds transferred from excess Project #333 Budget funds
Recommended
Action
1. Approve New Project #340 to Relocate the City of Newport Beach 15th Street
Sewer Interconnection
The District Engineer recommends moving forward with this urgent work to accommodate the City project without
delays.
Legal Review
Legal Review is not required at this time.
Environmental Review
The relocation/replacement of an existing sewer interconnection with the same capacity as the existing facility is
categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000
et. seq.) under Section 15302 as a “Class 2” project as stated under 15302(c) “Replacement or reconstruction of
existing utility systems and/or facilities involving negligible or no expansion of capacity“.
Financial Review
The Project estimated budget is $145,000 and will be sufficient to cover the cost for the proposed project. The Elden
Force Main Air Release Valve Project 333 was completed under budget by $217,256 in FY 2020-21. At tonight's
Board Meeting, during the carryover appropriations request, staff is recommending the Board of Directors to approve
carryover appropriations of $145,000 from the Elden Force Main Air Release Valve Project 333 to the new capital
improvement project #340 City of Newport Beach 15th Street Sewer Interconnection Relocation.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 25, 2021 Board
of Directors meeting at District Headquarters (290 Paularino Avenue) and posted on the District’s website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to Direct District staff for consideration of project alternatives and return to a future Board
meeting.
G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: October 25, 2021
Subject: Approve the Investment Report for the Month of September 2021
Summary
Attached is the Investment Report for the month of September 2021. As required by the District’s Statement of
Investment Policy, the Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of September 2021.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were
purchased, maturity dates and interest rates as of September 30, 2021. The District’s investments are in compliance
with the Statement of Investment Policy adopted by the Board at the June 28, 2021 regular meeting, as well as the
California Government Code. The market values in this report were provided by our third party custodian, Pershing,
LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State
Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of September 30,
2021, was 0.632%. The yield to maturity of the portfolio was 0.633%. The District’s weighted average interest rate
was 43 basis points (0.426%) above the LAIF average monthly rate for September 2021 of 0.206%. The weighted
average number of days to maturity for the District’s total portfolio was 1,033 days (2.83 years). The duration of the
underlying securities in LAIF as of September 30, 2021 was 321 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of
20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of
September 30, 2021 was 26.370%. The District has adequate cash reserves necessary to meet its obligations for the
next six months.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the
various classifications of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 1. Approve the Investment Report for the Month of September 2021
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approve the Investment Report for the month of
September 2021.
Goals 7.0 Finance
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of
organics recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the
Board, but which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used
for new sewer facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-
term replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing
administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 0.700% for the year ending June 30, 2022. Through
September 30, 2021, the portfolio has earned a weighted average interest rate of 0.595%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25, 2021 Board of
Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - September 2021.pdf (384 KB)
H. ATTORNEY'S REPORTS
To: Board of Directors
From: Alan Burns, District Counsel
Date: October 25, 2021
Subject: Consider Adopting Resolution No. 2021-947 Authorizing Remote Meetings
Summary
The Governor has now signed AB 361 which continues the authority to have remote meetings, provided certain
findings are made. The Board will need to determine if it desires to continue with remote meetings, or at least have
the option of remote meetings, and if so, adopt a resolution making findings.
Recommendation
That the Board of Directors Adopt Resolution No. 2021-947 Authorizing Remote Meetings
Analysis
The Brown Act authorized teleconferenced meetings provided all locations involved in the call were accessible to the
public and a public agenda was posted outside the location. With the COVID 19 pandemic, the Governor issued an
Executive Order (N-25-20) on March 4, 2020, which authorized remote meetings provided the meetings are
accessible to the public, that agendas are prepared in advance, and the public has a right to comment on meeting
items.
N-25-20 was set to expire on September 30, 2021. The Legislature just passed AB 361 which revises the Brown Act
to allow remote meetings to continue, subject to the making of certain findings. The passage of this law created
confusion since it was effective immediately, but public agencies were relying on the older Executive Order to be able
to conduct their meetings through September 30, 2021. The Governor just issued Executive Order (N-15-21) which
will authorize public agencies to rely on the prior Executive Order until Sep 30, 2021, at which time it expires.
AB 361 is now in effect as an urgency statute. It authorizes a public agency to use remote conferencing provided a
State of Emergency exists and the local agency has imposed or recommended social distancing. Findings must be
made, as discussed below. We are required to notice the meeting and post agendas, allow the public to address the
body in a meaningful manner, and by call-in or internet-based service option. In the event of a disruption of the
teleconferencing, the meeting must stop. Public comments are not allowed to be required in advance of the meeting.
If a state of emergency exists and social distancing is recommended, the Board must adopt a resolution at its first
meeting, and every 30 days thereafter, making at least one of the following findings: that the state of emergency
Subject 1. Consider Adopting Resolution No. 2021-947 Authorizing Remote
Meetings
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact No
Recommended
Action
That the Board of Directors Adopt Resolution No. 2021-947 Authorizing Remote
Meetings
Goals 6.0 Administrative Management
continues to exist, that the state of emergency continues to directly impact the ability of persons to meet safely in
person, or that state or local officials continue to impose or recommend social distancing.
Legal Review
District Counsel has prepared this staff report and Resolution No. 2021-947.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
There are no financial impacts to the District for adopting Resolution No. 2021-947.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 25,
2021 regular meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Do not adopt Resolution No. 2021-947 and conduct meetings under standard Brown Act provisions (i.e., meeting
in-person or teleconferencing and adhering to the requirements of subdivision (b) of California Government Code
section 54953, because all Executive Orders related to the Brown Act are expired after that date),
2. Do not adopt Resolution No. 2021-947 and direct staff to report back with more information.
File Attachments
reso_2021_947.pdf (110 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary
Schafer)
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice
President Scheafer)
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE
HELD ON NOVEMBER 22, 2021 IN THE DISTRICT'S BOARD ROOM, 290 PAULARINO AVENUE, COSTA
MESA AND VIA TELECONFERENCE.
Subject 1. Adjourn
Meeting Oct 25, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural