2021_05_24_boardMonday, May 24, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING MAY 24, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent
with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-
19 pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in writing for the Board
of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of
the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts
presented for the absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all
actions shall be based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make
comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District
that are not listed on this agenda. Members of the public will have the opportunity to address
the Board of Directors about all other items on this agenda at the time those items are
considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent meeting.
The Board of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be
routine and may be acted upon by one motion after public comment has been received. Only
Board of Directors may pull an item for discussion. Reading of resolutions is waived and they
will be adopted and numbered. Now is the time for those in the audience who wish to speak
to items listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of April 13, 2021
3. Approve the Board of Directors Regular Meeting Minutes of April 26, 2021
4. Adopt Warrant Resolution No. CMSD 2021-11 Approving District Warrant Registers
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for April 2021
7. Approve the preparation of a warrant to CR Transfer in the amount of $222,042.81 for April 2021
recycling and disposal services in the May 2021 warrant register
8. Accept the occupancy count as presented as 23,014 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,505.59 for April 2021 collection
9. Receive and File the April 2021 Organics Tonnage Report
10. Receive and File the April 2021 Solid Waste Diversion Report
11. Approve the Investment Report for the Month of April 2021
12. Receive and File the April 2021 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Award Tanisha Tingling, Administrative Assistant I, $150.00 for her Idea to Improve the District's
Sewer Manhole Management System
2. Preliminary Biennial Budget Review for FY 2021-22 & FY 2022-23
3. Receive and File Government Investing 101 Report
4. Approve Auditor Engagement Letter for Fiscal Year 2020-21 Audit
F. ENGINEER'S REPORTS
1. Receive and File the Capital Improvement Projects Status Report
G. TREASURER'S REPORTS
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to
be given by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the Operations
Code provides that such compensation is authorized for each day’s service rendered as a
Director at the request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible
for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
Monday, May 24, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING MAY 24, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent
with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-
19 pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in writing for the Board
of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of
the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence – such
determination shall be the permission required by law.)
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise
by the Board of Directors, all actions shall be based on/memorialized
by the latest document submitted as a late communication.
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 24, 2021
Subject: Approve the Board of Directors Study Session Minutes of April 13, 2021
Summary
The recorded minutes of the April 13, 2021 Board of Directors Study Session are hereby submitted to the Board of
Directors for review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on April 13, 2021.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 2. Approve the Board of Directors Study Session Minutes of April 13,
2021
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 13, 2021 - Board of Directors Study Session
Copies of this report are on file and will be included in the complete agenda packet for the May 24, 2021 Board of
Directors Regular Meeting hosted via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_04_13_ss.pdf (119 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 24, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of April 26, 2021
Summary
The recorded minutes of the April 26, 2021 Board of Directors Regular Meeting are hereby submitted to the Board of
Directors for review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on April 26, 2021.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 3. Approve the Board of Directors Regular Meeting Minutes of April 26,
2021
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 26, 2021 - Board of Directors Regular Meeting
Copies of this report are on file and will be included in the complete agenda packet for the May 24, 2021 Board of
Directors Regular Meeting hosted via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_04_26_rm.pdf (160 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: May 24, 2021
Subject: Adopt Warrant Resolution No. CMSD 2021-11 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Subject 4. Adopt Warrant Resolution No. CMSD 2021-11 Approving District
Warrant Registers
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2021-11
approving District warrants for the month of April in the amount of
$791,199.86.
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2021-11.pdf (496 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: May 24, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from
the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific
activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 24, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Subject 5. Approve the Directors' Compensation and Reimbursement of
Expenses
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of
expenses as presented.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
directors_compensation.pdf (753 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: May 24, 2021
Subject: Approve Payroll Transparency Disclosure for April 2021
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Subject 6. Approve Payroll Transparency Disclosure for April 2021
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure Apr 2021.pdf (1,176 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 24, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $222,042.81 for April
2021 recycling and disposal services in the May 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining
waste at the landfill. With the implementation of the Organics Recycling Program adopted by the Board, this payment
also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer
or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $222,042.81 for
April 2021 recycling and disposal services to be ratified in the May 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa
Mesa and Newport Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are
slightly off are marked by an asterisk below.
Type of Waste InvoiceTonnage Rate Amount Billed
Residential Waste - Costa Mesa 40742 1,364.15 $54.98$75,000.99*
Residential Waste - Costa Mesa 40786 1,266.76 $54.98$69,646.49*
Residential Waste - Newport Beach40743 37.84 $54.98$2,080.45*
Residential Waste - Newport Beach40787 39.71 $54.98$2,183.26
Total Residential Waste 2,708.46 $148,911.19
Organics 40778 490.87 $75.65$37,134.32
Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of
$222,042.81 for April 2021 recycling and disposal services in the May
2021 warrant register
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approves the preparation of a warrant to CR
Transfer in the amount of $222,042.81 for April 2021 recycling and disposal
services to be ratified in the May 2021 warrant register.
Organics 40824 475.84 $75.65$35,997.30
Total Organics 966.71 $73,131.62
Grand Total 3,675.17 $222,042.81
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 24, 2021
Subject: Accept the occupancy count as presented as 23,014 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,505.59 for April 2021 collection.
Summary
Accept the occupancy count as presented using 23,014 as the correct number of active units and direct staff to
prepare a warrant to CR&R Environmental Services for April 2021 collection based on this occupancy report so long
as the contractor fulfills the obligations of the agreement in the amount of $238,505.59 to be ratified in the May
2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,014 as the correct number of active
units and direct staff to prepare a warrant to CR&R Environmental Services for April 2021 collection based on this
occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $238,505.59 to be
ratified in the May 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop
and pick-up trash. The District pays CR&R $10.3635 per occupant, per month. Each month, new
residential customers in brand-new developments contact the District to establish new trash service. District staff
contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count
as shown on the attached list.
As of April 30, 2021, total District occupancy was at 23,014 with six (6) new accounts added and zero (0) accounts
removed since the last billing period. District staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for April 2021:
Subject 8. Accept the occupancy count as presented as 23,014 and direct staff
to prepare a warrant to CR&R Environmental Services for $238,505.59
for April 2021 collection
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approves the preparation of a warrant to CR
Transfer in the amount of $238,505.59 for April 2021 recycling and disposal
services to be ratified in the May 2021 warrant register.
23,014 x $10.3635 =$238,505.59
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2021-04-G CMSD Occupancy Report.pdf (333 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 24, 2021
Subject: Receive and File the April 2021 Organics Tonnage Report
Summary
A total of 966.71 tons of organic waste were collected in March 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years.
Additionally, a graph is included breaking down the total tonnage collected and how much material was recycled and
landfilled from the organics program.
Subject 9. Receive and File the April 2021 Organics Tonnage Report
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment
similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
File Attachments
Organics.png (9 KB)
Organics Graph.png (16 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 24, 2021
Subject: Receive and File the April 2021 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended
due to inaccurate data as a result from the COVID-19 pandemic.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste
diversion report has been temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental
Services temporarily suspended their recycling processing at their Stanton Materials Recovery Facility (MRF) where
the District's mixed waste is processed from March to September 2020. Below is a chart of all solid waste collected
over the last seventeen years.
Subject 10. Receive and File the April 2021 Solid Waste Diversion Report
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
File Attachments
Tonnage.png (36 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar
to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: May 24, 2021
Subject: Approve the Investment Report for the Month of April 2021
Summary
Attached is the Investment Report for the month of April 2021. As required by the District’s Statement of Investment
Policy, the Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of April 2021.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were
purchased, maturity dates and interest rates as of April 30, 2021. The District’s investments are in compliance with
the Statement of Investment Policy adopted by the Board at the June 22, 2020 regular meeting, as well as the
California Government Code. The market values in this report were provided by our third party custodian, Pershing,
LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State
Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of April 30, 2021,
was 0.572%. The yield to maturity of the portfolio was 0.574%. The District’s weighted average interest rate was
23 basis points (0.233%) above the LAIF average monthly rate for April 2021 of 0.339%. The weighted average
number of days to maturity for the District’s total portfolio was 797 days (2.18 years). The duration of the underlying
securities in LAIF as of April 30, 2021 was 256 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of
20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of
April 30, 2021 was 43.27%. The District has adequate cash reserves necessary to meet its obligations for the next six
months.
The rating on one of the District's investments, Wells Fargo medium term note, is BBB+ by Standard & Poor's.
Moody's continues to rate the security as A2. The California Government Code requires that the security be rated in
Subject 11. Approve the Investment Report for the Month of April 2021
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Investment Report for the month of
April 2021.
the top three ratings by a nationally recognized rating agency, which the security is. The security was placed on the
District's watch list and the ratings will continue to be monitored. The District's Investment Policy allows for a security
to continue to be held if it falls out of compliance.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the
various classifications of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of
organics recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the
Board, but which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used
for new sewer facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-
term replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing
administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.392% for the year ending June 30, 2021. Through April 30,
2021, the portfolio has earned a weighted average interest rate of 0.752%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 24, 2021 Board of
Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - April 2021.pdf (489 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 24, 2021
Subject: Receive and File the April 2021 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of
contracts he signed during the previous month. Below are the contracts he signed in the months of April 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of April 2021:
Contracts
1. Occupational Technical Services – temporary workers for the Wastewater Maintenance Department. Cost: 62.00 an
hour. Up to $57,600.00
Purchase Orders
2. Interpreters Unlimited – Agreement to provide online translation services. Cost: Less than $234.50
3. Golden Bell Products – Spray manholes with Insecta to mitigate roaches in the sewer system. Cost: $24,978.00
4. BC Traffic Specialist – Traffic lane closure supplies. Cost: $263.19
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative
matter that will not result in direct or indirect physical changes in the environment and is not considered a "project".
Subject 12. Receive and File the April 2021 Contracts Signed by the General
Manager
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
Goals 6.0 Administrative Management
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 24, 2021 Board of
Directors meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 24, 2021
Subject: Award Tanisha Tingling, Administrative Assistant I, $150.00 for her Idea to Improve the District's
Sewer Manhole Management System
Summary
The Rewarding Ideas Program is designed to encourage employees to generate ideas for organizational
improvements and provide a system for answering and recognizing adopted ideas. Tanisha Tingling, Administrative
Assistant I, submitted an idea to improve the District's sewer manhole management system
Recommendation
That the Board of Directors approve rewarding Tanisha Tingling, Administrative Assistant I, $150.00 for idea to
improving the District's sewer manhole management system.
Analysis
The District uses a specific website that was created for managing the surface condition of sewer manhole covers.
The website is populated to track manhole covers that have been recorded for the artificial intelligence model. The
model is used to determined surface condition of sewer manhole covers. Unfortunately, the website is time-
consuming for the user when trying to determine what areas/streets have not been recorded. Often, the user wil have
to check multiple pages on the website to verify area that have and have not been recorded.
Tanisha's suggestion is to use an app called "My Tracks" that allows users to plan their route, record their driving and
share information via email. By tracking the code enforcement vehicle during its recording of sewer manhole covers,
the information from the app will inform the user which area/streets have and have not been recorded. The app will
eliminate the possibility of re-recording an area that has already been recorded, and it will eliminate the user checkig
multiple pages on the website. The app is free to download and used by staff.
Legal Review
Not applicable
Environmental Review
Subject 1. Award Tanisha Tingling, Administrative Assistant I, $150.00 for her
Idea to Improve the District's Sewer Manhole Management System
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approve rewarding Tanisha Tingling, Administrative
Assistant I, $150.00 for idea to improve the District's sewer manhole
management system.
Goals 1.0 Sewer Infrastructure
7.0 Human Resources Management
7.1 Human Resources Management - Value and appreciate employees
7.10 Human Resources Management - Utilize technology to streamline
processes
The consideration of monetary rewards for employees for improving maintenance efficiencies is an administrative
matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA
or the District’s CEQA Guidelines.
Financial Review
There is sufficient money in the budget to award for this suggestion.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors meeting at District Headquarters (290 Paularino Avenue) and posted on the District’s website at
www.cmsdca.gov.
Alternative Actions
1. Approve increasing or decreasing the Rewarding Idea amount to Tanisha Tingling.
2. Do not approve this suggestion made by Tanisha Tingling.
3. Direct staff to report back with more information.
File Attachments
Tanisha Tingling Rewarding Idea.pdf (1,521 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 24, 2021
Subject: Preliminary Biennial Budget Review for FY 2021-22 & FY 2022-23
Summary
On April 13 and May 6, 2021, the Board of Directors reviewed and discussed the preliminary biennial budget for FY
2021-22 and FY 2022-23. On May 12, 2021, the Citizens Advisory Committee reviewed and discussed the
preliminary biennial budget. Tonight, the Board of Directors was going to review and comment on the preliminary
biennial budget before the final document is presented the Board for adoption on June 28, 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The preliminary biennial budget is not ready to be presented to the Board for discussion and comments. Staff is still
analyzing potential budget cuts and programs before an updated version can be presented to the Board. Staff will be
presenting the FY 2021-22 & FY 2022-23 Budget at the Board's June 8, 2021 study session meeting followed by June
28, 2021 for adoption consideration.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for continuing this item to the June 8, 2021 study session meeting.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 24, 2021 Board of
Directors Regular Meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff for additional information.
Subject 2. Preliminary Biennial Budget Review for FY 2021-22 & FY 2022-23
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 8.0 Finance
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 24, 2021
Subject: Receive and File Government Investing 101 Report
Summary
To ensure prudent and responsible management of public funds, the District has a policy to invest in its idle funds.
Idle funds are money in an account that does not earn interest. Common examples include uninvested cash and
checking accounts. Idle funds are typically used for everyday expenses. Many financial experts advise against
keeping too much cash idle in order to get the maximum rate of return on assets. It is also important not to invest too
much idle cash, as it can be costly to tie up excessive capital only to need to sell those investments.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The responsibility for placing investments rests with the Board of Directors. California Government Code Section
53607 allows the Board to delegate the investment function to the District Treasurer for a period of one year. Marc
Davis is the Board appointed District Treasurer. Mr. Davis has more than thirty years of experience in governmental
auditing, accounting and finance management. He is a Certified Public Accountant (CPA) and has previously served
as Acting Finance Director at both the City of Costa Mesa and the City of Buena Park. Mr. Davis successfully
prepared auditing services for many local , state and federal agencies, including the Department of Justice.
Mr. Davis is one of the founding partners of Davis Farr LLP, a full service CPA firm located in Irvine, California. Davis
Farr LLP is listed in the Orange County Business Journal as one of the top 25 CPA firms in Orange County and the
firm was named by the Orange County Business Journal as one the Best Places to Work in Orange County for three
of the past four years.
Tonight, Mr. Davis will be giving a presentation to the Board of Directors about public investing.
Legal Review
Not applicable
Environmental Review
Reviewing the investment policy is not a "project" under the CEQA definition, so it is exempt from the provisions of
CEQA.
Financial Review
There are financial impacts to the District for presenting the Investment Policy to the Board of Directors. The District
pays hourly rate for Mr. Davis time to prepare and present this report.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors regular meeting at District Headquarters (290 Paularino Avenue) and posted on the District's website at
Subject 3. Receive and File Government Investing 101 Report
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with additional information.
File Attachments
Investments 101.pptx (266 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: May 24, 2021
Subject: Approve Auditor Engagement Letter for Fiscal Year 2020-21 Audit
Summary
On May 24, 2018, the Board approved the professional services agreement for independent audit services to
Teaman, Ramirez & Smith, Inc. (TRS) for the fiscal years ending June 30, 2018, 2019 and 2020 with the option of
performing an annual audit for the years ending June 30, 2021 and 2022. The District extended the contract with TRS
to audit the next two fiscal years. In preparation of the start of the June 30, 2021 audit, the auditors have issued an
Auditor Engagement Letter (Attachment A) disclosing their responsibilities under the U.S. Generally Accepted
Auditing Standards and Government Auditing Standards, and the State Controller's Minimum Audit Requirements for
California Special Districts. The audit is schedule to begin on October 4, 2021 and the report will be issued towards
the end of the calendar year.
Recommendation
The Board of Directors approve and file this report.
Analysis
The purpose of the Auditor Engagement Letter is to define the auditor’s responsibility, as described by professional
standards, which is to express an opinion about whether the financial statements prepared by management with your
oversight are fairly presented, in all material respects, in conformity with the U.S. Generally Accepted Auditing
Standards and Government Auditing Standards, and the State Controller's Minimum Audit Requirements for
California Special Districts. The audit of our financial statements does not relieve you or management of your
responsibilities as stated in our engagement letter dated April 27, 2021 (Attachment A).
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
Subject 4. Approve Auditor Engagement Letter for Fiscal Year 2020-21 Audit
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action, Receive and File
Budgeted Yes
Recommended
Action
The Board of Directors approve and file this report.
Goals 8.1 Finance - Achieve financial excellence awards
8.0 Finance
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
The cost for the fiscal year 2020-21 audit per the contract is $10,000 which was included in the budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A. Auditor Engagement Letter FY 2020-21.pdf (648 KB)
F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Mark Esquer, District Engineer
Date: May 24, 2021
Subject: Capital Improvement Projects Status Report
Summary
The District Engineer has provided a memorandum with a brief summary of major activities for the period of mid-April
to mid-May. The District Engineer's memorandum is attached. Also attached is a detailed summary of the Capital
Improvement Project activities and associated project cost expenses for the previous calendar month.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached is information regarding project or technical sewer activities for the Boards use and information.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Subject 1. Receive and File the Capital Improvement Projects Status Report
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Preferred Date May 24, 2021
Fiscal Impact No
Budgeted Yes
Budget Source N/A
Recommended
Action
That the Board of Directors Receive and File the Report
Copies of this report are on file and will be included with the complete agenda packet for the May 24, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
2021 05 Monthly Engineers Report CMSD Memorandum.pdf (179 KB)
2021 05 CIP Updates May 2021 Meeting.pdf (19 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary
Schafer)
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice
President Scheafer)
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE
HELD ON JUNE 28, 2021 VIA ZOOM TELECONFERENCE.
Subject 1. Adjourn
Meeting May 24, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural