Minutes - Board - 2021-03-22COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
MARCH 22, 2021
Note: This meeting was conducted utilizing teleconferencing pursuant to Government code Section
54952.2 and the Governor's Executive Orders in effect waiving some of the requirements of that Section.
Members present
Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk & Public Information
Officer), Alan Burns (District Counsel), Marc Davis (District Treasurer), Mark Esquer
(District Engineer), Kaitlin Tran (Finance Manager), Dyana Bojarski (Administrative
Services Manager), Gina Terraneo (Management Analyst II)
Others present
Mark Abrams (Citizens Advisory Committee Applicant and District resident)
Mike Carey (CR&R Environmental Services)
Adam Ereth (Citizens Advisory Committee Member and District resident)
Judith Gielow (Citizens Advisory Committee Applicant and District resident)
Seth Greiner (Citizens Advisory Committee Member and District resident)
Elodie Katz (Citizens Advisory Committee Applicant and District resident)
Jason Komala (Citizens Advisory Committee Applicant and District resident)
Sue Lester (Citizens Advisory Committee Applicant and District resident)
Jennifer Nentwig (Tripepi Smith)
Meeting called to order at 4:30 P.M.
A. OPENING ITEMS
Procedural: 1. Call to Order — President Ooten
President Ooten called the meeting to order at 4:30 P.M.
Procedural: 2. Pledge of Allegiance — President Ooten
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President Ooten led the Pledge of Allegiance.
Procedural: 3. Invocation — Vice President Scheafer
Vice President Scheafer led the Invocation.
Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such determination shall be the
permission required by law.)
District Clerk and Public Information Officer, Noelani Middenway, conducted roll
call and noted that President Ooten, Vice President Scheafer, Secretary Schafer,
Director Perry, and Director Eckles were present at this time.
Procedural: 5. Announcement of Late Communications - Unless directed otherwise by
the Board of Directors, all actions shall be based on/memorialized by the latest document
submitted as a late communication.
President Ooten asked if the District received any late communications.
Ms. Middenway stated that the District received no late communications. She
noted that the District received a written request from District resident and Citizens
Advisory Committee (CAC) Applicant, Sue Lester, to make a public comment.
Procedural: 6. Ceremonial Matters and Presentations.
None at this time.
B. PUBLIC COMMENTS
Procedural: 1. Public Comments
President Ooten opened public comments.
CAC Applicant, Sue Lester, stated that she is submitting a public comment as a
District resident and not on behalf of the CAC. She requested that the Board
reexamine the idea of instituting term limits for Board members. She noted that the
CAC has term limits in which CAC members can serve a maximum of 3
consecutive 2-year terms. She added that District residents, who are volunteering
their time to the CAC without compensation, are termed out after 6 years of service.
She stated that it is uncommon to impose term limits on volunteers rather than
elected officials. She shared that the City of Costa Mesa has no term limits for
committee members. She noted that, by not having term limits for committee
members, the District will benefit from having its residents, who volunteer for
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multiple years, acquire institutional knowledge of District functions from a
committee perspective.
Hearing no additional comments, President Ooten closed public comments.
C. CONSENT CALENDAR
Action (Consent): 1. Approve Consent Calendar
Recommendation: That the Board of Directors approves the Consent Calendar as
presented.
Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes
of February 9, 2021
Recommendation: That the Board of Directors approves the meeting minutes as
presented.
Action (Consent), Minutes: 3. Approve the Board of Directors Regular Meeting
Minutes of February 22, 2021
Recommendation: That the Board of Directors approves the meeting minutes as
presented.
Action (Consent), Minutes: 4. Adopt Warrant Resolution No. CMSD 2021-09
Approving District Warrant Registers
Recommendation: That the Board of Directors adopts Warrant Resolution No. CMSD
2021-09 approving District warrants for the Month of February in the amount of
$761,593.85.
Action (Consent): 5. Approve the Directors' Compensation and Reimbursement of
Expenses
Recommendation: That the Board of Directors approves the compensation and
reimbursement of expenses as presented.
Action (Consent): 6. Approve Payroll Transparency Disclosure for February 2021
Recommendation: That the Board of Directors approves and files this report.
Action (Consent): 7. Accept the occupancy count as presented as 23,004 and direct
staff to prepare a warrant to CR&R Environmental Services for $238,379.27 for
February 2021 collection
Recommendation: That the Board of Directors accepts the occupancy count as presented
using 23,004 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for February 2021 collection based on this occupancy
report so long as the contractor fulfills the obligations of the agreement in the amount of
$238,379.27 to be ratified in the March 2021 warrant list.
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Action (Consent): 8. Approve the preparation of a warrant to CR Transfer in the
amount of $188,572.27 for February 2021 recycling and disposal services in the
March 2021 warrant register
Recommendation: That the Board of Directors approves the preparation of a warrant to
CR Transfer in the amount of $188,572.27 for February 2021 recycling and disposal
services to be ratified in the March 2021 warrant register.
Action (Consent): 9. Receive and File the February 2021 Organics Tonnage Report
Recommendation: That the Board of Directors receives and files this report.
Action (Consent): 10. Receive and File the February 2021 Solid Waste Diversion
Report
Recommendation: That the Board of Directors receives and files this report.
Action (Consent): 11. Approve the Investment Report for the Month of February 2021
Recommendation: That the Board of Directors approves the Investment Report for the
month of February 2021.
Director Eckles requested to pull Item C12 for discussion.
Motion: To approve the Consent Calendar as presented, with the exception of Item
C12.
Motion by Arlene Schafer, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
There was no further discussion.
Action (Consent): 12. Receive and File the February 2021 Contracts Signed by the
General Manager
Recommendation: That the Board of Directors receives and files this report.
Director Eckles inquired about the District's Occupational Safety Training Systems
(OSTS) contract.
Administrative Services Manager, Dyana Bojarski, stated that the contract is for
safety training for the year (February 2021 - February 2022) for the District's field
staff. She shared that the contract involves required, in -person trainings that are
not covered by Target Solutions, a training software which is provided by the
Special District Risk Management Authority (SDRMA). She added that the District
has quarterly OSTS-led safety committee meetings to identify safety hazards and
discuss safety concerns and injuries.
Director Eckles asked how often the District has tailgate meetings.
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Ms. Bojarski stated that those meetings occur monthly with the contractor. She
added that the District's Wastewater Maintenance Superintendent, Steve Cano,
has separate safety meetings with the field staff.
President Ooten inquired about the District's contract with Houston & Harris. He
stated that the District discussed the need for additional Wastewater staff and
support from a cleaning contractor at their March Study Session. He asked if the
General Manager, Scott Carroll, is exceeding his authority by hiring a contractor 5
times within a fiscal year.
District Counsel, Alan Burns, stated that the General Manager's approval authority
is applied per contract. He noted that if Mr. Carroll drafts a new contract each time,
then it does not exceed his authority.
Mr. Carroll stated that if he were to make several amendments to one contract that
increase the total cost to exceed $125,000, then he would have to seek Board
approval. He added that the District requested proposals for each sewer cleaning
contract and noted that Houston & Harris presented the lowest bid each time.
Motion: To receive and file this report.
Motion by Bob Ooten, second by Brett Eckles.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
There was no further discussion.
D. PUBLIC HEARINGS
None at this time.
E. GENERAL MANAGER'S REPORTS
Action: 1. Receive and File Communications Support and Strategy Presentation &
Waive Bidding Requirements and Direct Staff to Budget for the Proposed Scope of
Work to be Performed by Tripepi Smith in the FY 2021-22 Budget in the amount of
$64,000.
Recommendation: That the Board of Directors:
1. Receive and file the "Year -in -Review" presentation from Tripepi Smith;
2. Waive the bidding requirement and direct staff to budget for the proposed scope
of work to be performed by Tripepi Smith in the FY 2021-22 Budget in the amount
of $64,000.
Management Analyst II, Gina Terraneo, introduced Jennifer Nentwig of Tripepi
Smith, the District's communications consultant. She shared that the District has
been working with Tripepi Smith for the last 12 months to implement a
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communications strategic plan, optimize the District's public communications
platforms, increase awareness of District programs, and better engage with District
customers.
Ms. Nentwig presented an overview of Tripepi Smith's communication efforts and
successes. She highlighted a few of the most significant communication activities
and content implemented from July 2020 through March 2021, which included four
awareness campaigns, nine Mailchimp email templates, four social media posts
per month, a District -wide style guide, and a two-day stock photo shoot. She
discussed Tripepi Smith's distribution metrics from July 2020 through March 2021
regarding social media followers, posts, reach, website visits, and Mailchimp
emails. She reviewed the strategic impacts of Tripepi Smith's overall engagement
efforts. She thanked the District for the opportunity to support District
communications over the past year and noted that the District is prepared to move
forward with specific communications focus areas, such as social media. She
added that Tripepi Smith is prepared to continue working with District staff to
provide extended support with a more limited scope of services.
Vice President Scheafer inquired about the impact of the COVID-19 pandemic on
the District's social media engagement metrics.
Ms. Nentwig stated that she will compare the District's metrics to other agencies
supported by Tripepi Smith to better analyze the impact of COVID-19. She noted
that she expects the District's followers and subscribers to remain engaged post -
pandemic.
Vice President Scheafer commented on the positive impact of the District's
increased visibility on social media.
CAC Applicant, Elodie Katz, requested clarification regarding the social media
metrics reported for reach.
Ms. Nentwig stated that Facebook reach is the number of unique people who have
viewed the District's content.
Director Eckles inquired about Tripepi Smith's extended support for the District.
Ms. Nentwig reviewed Tripepi Smith's limited scope of services for the District,
which include quarterly strategic planning meetings, additional awareness
campaigns, continued graphic design and communication support, and ongoing
project management. She added that, due to Tripepi Smith's tailored training on
social media, District staff will be overseeing all social media content.
Director Eckles asked if Tripepi Smith has discussed attainable metric goals with
District staff.
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Ms. Nentwig stated that Tripepi Smith and District staff discuss metric goals during
their quarterly strategic planning meetings.
CAC Applicant, Judith Gielow, inquired if District staff reviews program content
produced by Tripepi Smith.
Ms. Nentwig stated that, during Tripepi Smith's biweekly meetings with District
staff, they develop and review drafted content. She noted that District staff provides
final approval before any content is published.
President Ooten inquired about the development of an email list and the District's
plan to conduct a citizen survey to assess Tripepi Smith's communications efforts.
He noted that the District's research consultant, Adam Probolsky, recommended
purchasing an email list.
Ms. Terraneo stated that the District's intention was to reach about a third of the
District's service population via email. She noted that it was not actually possible
to obtain an email list, but that District staff has been gathering customer emails
through other means like social media and program campaigns.
President Ooten inquired about the District's need to extend Tripepi Smith's
contract.
General Manager, Scott Carroll, stated that the District has budgeted for another
citizen survey to be conducted next year. He noted that it is beneficial to continually
engage with District customers to better assess the District's service levels. He
added that conducting a citizen survey in 2021-2022 will analyze the District's
social media efforts and if the District is attaining their public outreach goals.
President Ooten inquired if Tripepi Smith's contract should resume before or after
a citizen survey is conducted.
Mr. Carroll recommended continuing their contract now and budgeting for the
proposed scope of work to be performed by Tripepi Smith in Fiscal Year 2021-
2022.
President Ooten inquired about the program campaigns that are included in Tripepi
Smith's proposed scope of work.
Ms. Terraneo stated that the District has tentatively planned to promote the
District's Large Item Collection Program, Household Hazardous Waste (HHW)
Program, Sewer Inspection Rebate Program (SIRP), and the Fats, Oils, and
Grease (FOG) Program. She noted that the plan is to split the program campaigns
evenly between the District's two main departments: Solid Waste and Wastewater.
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Secretary Schafer inquired about Tripepi Smith's involvement with the District's
quarterly newsletter, Living Green.
Ms. Nentwig stated that Tripepi Smith's involvement varies month to month in
collaboration with District staff depending on the District's needs. She shared that
Tripepi Smith has developed articles linked to their four awareness campaigns and
created graphics for the District's newsletter.
President Ooten inquired if Tripepi Smith's contract is evenly divided between the
District's Solid Waste and Wastewater budgets.
Ms. Terraneo confirmed that the budget is evenly divided between those two
departments as noted in the staff report's financial review.
Director Eckles inquired about the cost of Tripepi Smith's original contract with the
District.
Ms. Terraneo stated that she is unsure about the exact amount, but that it was
about $80,000 - $87,000.
Director Eckles inquired about the cost difference between the original contract
and the proposed contract.
Ms. Nentwig stated that the intent of the original contract was to build and increase
the District's communications capabilities. She noted that the initial engagement
included quarterly trainings with District staff, which are not included in the
proposed contact, and therefore, have reduced its overall cost.
Motion: To receive and file the "Year -in -Review" presentation from Tripepi Smith,
and to waive the bidding requirement and direct staff to budget for the proposed
scope of work to be performed by Tripepi Smith in the FY 2021-22 Budget in the
amount of $64,000.
Motion by Brett Eckles, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
There was no further discussion.
Action: 2. Consider Appointing Five Members to the Citizen Advisory Committee to
Serve a Two -Year Term Ending March 2023
Recommendation: That the Board of Directors appoint five members to the Citizens
Advisory Committee to serve a two-year term ending March 8, 2023.
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Director Perry announced that he is leaving the Board meeting soon, but that he
has his five nominations for the CAC, which include Cindy Brenneman, Sue Lester,
Elodie Katz, Jeff Arbour, and Judith Gielow.
President Ooten inquired if any Board members have a recommendation to
appoint members to the CAC.
Director Eckles suggested to appoint CAC members in accordance with the five
divisions within the District's service area.
Director Perry exited the meeting at 5:15 P.M.
President Ooten stated that Ms. Middenway sent out information regarding the
division makeup of current CAC members. He inquired about the division makeup
of the prospective CAC applicants.
Director Eckles shared the division breakdown of the current CAC members. He
noted that the District has no CAC applicants that represent Division 4 and Division
2.
Vice President Scheafer expressed support for the five applicants proposed by
Director Perry. He stated that he agrees with Director Eckles regarding division
representation, but that it is also important to consider the applicant's
qualifications.
Mr. Burns recommended that each Director nominate five candidates and then
choose the applicants with the most votes if Director Perry and Vice President
Scheafer's recommendation does not have support.
Motion: To appoint the following five members to the Citizens Advisory Committee
to serve a two-year term ending March 8, 2023: Sue Lester, Jeff Arbour, Cindy
Brenneman, Elodie Katz, and Judith Gielow.
Motion by Mike Scheafer, second by Arlene Schafer.
Director Eckles noted that he will nominate Hengameh Abraham in lieu of Jeff
Arbour to balance out the division makeup of the CAC.
Substitute Motion: To appoint the following five members to the Citizens Advisory
Committee to serve a two-year term ending March 8, 2023: Sue Lester, Hengameh
Abraham, Cindy Brenneman, Elodie Katz, and Judith Gielow.
Motion by Brett Eckles
Motion dies for lack of a second.
Secretary Schafer expressed support for Ms. Lester's comments regarding CAC
term limits. She added that committees provide a better understanding of how an
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agency functions to the public. She suggested reexamining the necessity of term
limits for CAC members.
President Ooten suggested discussing that topic during Director's Comments. He
requested for Ms. Middenway to conduct a roll call vote for Vice President
Scheafer's motion.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer
There was no further discussion.
Action, Receive and File: 3. Receive and File Implementation Plan for Corrective
Action and Recommended Enhancements from the 2020 Sewer System
Management Plan Audit Results
Recommendation: That the Board of Directors receive and file this report.
There was no discussion, and the report was received.
Action: 4. Consider Adopting Resolution No. 2021-938 Renaming the Elden Sewer
Lift Station to the Jim Ferryman Sewer Lift Station in honor of long time and former
Board Member James (Jim) Ferryman
Recommendation: That the Board of Directors:
1. Approve adopting Resolution No. 2021-938 Renaming the Elden Sewer Lift Station
to the Jim Ferryman Lift Station in honor of long time and former Board Member
James (Jim) Ferryman.
2. Approve naming a District special event in honor of James (Jim) Ferryman.
President Ooten opened the item to public comments.
Ms. Lester expressed her support and recognition for Mr. Ferryman and all his
contributions to the community and the District. She stated that she fully supports
renaming the Elden Pump Station after him. She noted that the District recently
renamed its District Yard after long-time District Engineer, Rob Hamers. She added
that the facility was named after Mr. Harriers had passed away. She expressed
support for naming District facilities after people while they are still alive rather than
memorializing them after death. She stated that nobody is more deserving of this
recognition than Mr. Ferryman.
President Ooten expressed his support for this item. He suggested presenting Mr.
Ferryman an award in addition to naming a facility after him.
Vice President Scheafer expressed support for President Ooten's suggestion. He
recommended naming the conference room at District headquarters after Mr.
Ferryman.
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Director Eckles expressed support for naming the conference room after Mr.
Ferryman. He noted that the headquarters facility more appropriately reflects Mr.
Ferryman's contributions to the District as a long-time Board member. He added that
not everyone will see the Elden Pump Station.
President Ooten expressed support for naming the conference room after Mr.
Ferryman.
Vice President Scheafer clarified that he is referring to the large conference room and
recommended adding his name to the exterior of the room, for example, "James
Ferryman Conference Room."
The Board expressed support for Vice President Scheafer Is recommendation.
Mr. Carroll reported that the CAC also recommended naming a special event after
him.
Vice President Scheafer suggested naming a wastewater event after him.
Mr. Carroll stated that the District's Citizens Environmental Protection Academy
focuses on wastewater every fall season. He recommended dedicating that event to
Mr. Ferryman.
Motion: To approve adopting Resolution No. 2021-938 to rename the large conference
room located at the Costa Mesa Sanitary District headquarters and to name the
wastewater Citizens Environmental Protection Academy (CEPA) event series in honor
of long time and former Board Member James (Jim) Ferryman.
Motion by Mike Scheafer, second by Arlene Schafer.
Final Resolution: Motion Carries 4-0-1
Aye: Arlene Schafer, Bob Ooten, Brett Eckles, Mike Scheafer
Not Present: Art Perry
There was no further discussion.
Action, Receive and File: 5. Receive and File Wastewater Force Main Air Release
Valve Corrective Action Report
Recommendation: That the Board of Directors receive and file this report.
President Ooten stated that his goal for this item is to have every malfunctioning air
release valve directed back to a safe place and to have a method for notifying District
staff of air release valve malfunctions. He inquired if Mr. Carroll has any input to add.
Mr. Carroll confirmed that this is the intent of the report. He stated that District staff is
currently evaluating all air release valves. He shared that they have already taken
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corrective action on a few malfunctioning air release valves, such as the one in the
Mesa Drive bridge. He added that the District is waiting on permits from CalTrans to
fully remove that air release valve. He reported that District Engineer, Mark Esquer, is
working with the District's engineering consultant, Robin B. Hamers & Associates
(RBH), on improvements to other air release valves. He stated that District staff is
hoping to have the final corrective action report presented to the Board next month.
There was no further discussion, and the report was received.
F. ENGINEER'S REPORTS
Action, Receive and File: 1. Receive and File the Monthly Capital Improvements
Project Status Report
Recommendation: That the Board of Directors receives and files the report.
Mr. Esquer stated that this is his first attempt at revising this report. He discussed
his intent for the report and inquired if the Board has any feedback.
Vice President Scheafer requested clarification on Project #318 President Pump
Station Reconstruction. He stated that the report noted that the District is receiving
calls regarding the closure of an access point into Canyon Park. He asked if the
District implied to the City of Costa Mesa that they are improving the access point.
Mr. Esquer stated that he was clear with the City's Chief of Staff regarding the
District's intent with the access point. He noted that he has not received a follow-
up call or email from the City or any City Council members. He reported that the
District has sent many notifications to nearby property owners and to the City
regarding the closure of the park entrance. He noted that the City reviewed the
drawings of Project #318 before he started working for the District. He stated that
perhaps the City Council members were hopeful that the District would be making
improvements to the access point, but that he is not entirely sure.
Vice President Scheafer stated that the current access point is more than
adequate.
President Ooten shared that the District discussed this item with the City at the
January Liaison Committee meeting. He inquired if there is a District sign posted
at the access point that details the duration of the project.
Mr. Esquer confirmed that there are District signs posted at the park's access point.
He added that District staff sent out a mailer to nearby residents regarding the
project's status.
Vice President Scheafer stated that he is very satisfied with the report's format.
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There was no further discussion, and the report was received.
G. TREASURER'S REPORTS
None at this time.
H. ATTORNEY'S REPORTS
Action: 1. Oral Report of Executive Compensation (Gov. Code §54953(c)(3)
Mr. Burns provided an overview of the report. He stated that this report must
precede a request for an increase in compensation for the General Manager and
must be given during a regular Board meeting. He reported that the General
Manager did not take a Consumer Price Index (CPI) compensation increase last
year. He noted that the General Manager's contract will include a 3.5% total
increase. He displayed the contract for the Board's review.
Vice President Scheafer inquired if the compensation increase is considered a CPI
increase or a Cost -of -Living Adjustment (COLA).
Mr. Burns stated that, in his opinion, CPI and COLA are very similar.
There was no further discussion.
Action: 2. Consider Approving General Manager, Scott Carroll's, Employment
Agreement Increasing his Annual Compensation by 3.5% after Receiving an Oral
Report on the Terms
Recommended Action: Consider Approving General Manager, Scott Carroll's,
Employment Agreement Increasing His Annual compensation by 3.5% after receiving an
oral report on the terms.
Mr. Burns stated that the only change to the General Manager's contract regards
the CPI compensation increase. He added that the contract was prepared to
memorialize the Board's authorizations for the General Manager.
Motion: To approve General Manager, Scott Carroll's, employment agreement
increasing his annual compensation by 3.5% after having received an oral report
on the terms.
Motion by Mike Scheafer, second by Arlene Schafer.
Final Resolution: Motion Carries 4-0-1
Aye: Arlene Schafer, Bob Ooten, Brett Eckles, Mike Scheafer
Not Present: Art Perry
There was no further discussion.
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1. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement of
any kind is provided. Note: For meetings for which the per diem compensation is sought,
the Operations Code provides that such compensation is authorized for each day's
service rendered as a Director at the request of the Board (not to exceed six days in one
month), and certain meetings are specified as being eligible as set forth in District
Operations Code § 3.01.030. For meetings not so listed, the Board must approve the
service for it to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
President Ooten discussed OCSD's strategic planning for rainfall events. He noted
that OCSD has only completed about one-third of their strategic plan, and that it
should be finalized by next September.
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Director Perry was not present to report on SARFPA.
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Secretary Schafer reported that ISDOC has two openings on its Executive Board
for the positions of 1 st Vice President and 3rd Vice President. She reviewed
ISDOC's applicants for those positions and the schedule of its upcoming election.
4. California Special Districts Association (CSDA) - (Secretary Schafer)
Secretary Schafer stated that she attended a CSDA Finance Committee meeting.
She shared that she attended CSDA's Emergency Preparedness Summit via
Zoom on February 19, 2021 and February 26, 2021. She discussed the speakers
of the event and the topics they covered.
5. Special District Risk Management Authority (SDRMA) - (Director Scheafer)
Vice President Scheafer stated that SDRMA has a Board meeting next
Wednesday, and that they will be discussing preliminary insurance rates.
6.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Vice President Scheafer reported on the March 5, 2021 Water Advisory Committee
of Orange County (WACO) meeting. He stated that the meeting focused on Ducks
Unlimited and their efforts to improve the watershed in the Central Valley.
There was no further discussion.
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J. OLD BUSINESS
None at this time.
K. NEW BUSINESS
None at this time.
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Discussion: 1. Oral Communications and Director Comments
Secretary Schafer commented that there are currently two candidates for Seat A
of CSDA's Southern Network. She requested to add this item to an upcoming
Board agenda to vote on a candidate. She expressed support for nominating Jo
MacKenzie for Seat A.
Vice President Scheafer thanked District staff, specifically Code Enforcement
Officer Ed Roberts, for looking into a request regarding a residence with a portable
restroom located on Labrador Drive.
Secretary Schafer discussed the District's 75th Anniversary/State of The
District/Open House event in 2019. She inquired if the District is considering
hosting a similar event for this year.
Mr. Carroll shared that the District is hosting a virtual CEPA series this spring. He
noted that the District is still waiting on the Center for Disease Control (CDC) and
County of Orange's guidelines for hosting large events. He stated that depending
on their guidelines, the District may be able to host an event towards the end of
the 2021 calendar year.
Director Eckles thanked all CAC applicants for their interest in serving the District.
He recommended developing a plan to encourage more applicants to apply from
each District division. He suggested reexamining CAC term limits and its
application process. He requested a future discussion on Board and CAC term
limits at an upcoming meeting.
President Ooten expressed support for Director's Eckles suggestions and
recommended discussing Board and CAC term limits in fall 2021. He noted that
the Board appoints members to the CAC every two years.
There was no further discussion.
COSTA MESA SANITARY DISTRICT PAGE 16
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 22, 2021
M. ADJOURN TO CLOSED SESSION
There was no closed session.
N. RECONVENE TO OPEN SESSION AND REPORT OF ACTION TAKEN
There was no closed session.
O. CLOSING ITEMS
Procedural: 1. Adjourn
President Ooten adjourned the meeting at 6:06 P.M.
Arlene Schafer
Secretary
Bob Ooten
President