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Monday, January 25, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING JANUARY 25, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. In
accordance with Executive Order N-29-20, the public may only view the meeting online and not in
the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
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4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a
subsequent meeting. The Board of Directors will respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Special Meeting Minutes of December 4, 2020
3. Approve the Board of Directors Study Session Minutes of December 8, 2020
4. Approve the Board of Directors Regular Meeting Minutes of December 21, 2020
5. Adopt Warrant Resolution No. CMSD 2021-07 Approving District Warrant Registers
6. Approve the Directors' Compensation and Reimbursement of Expenses
7. Approve Payroll Transparency Disclosure for December 2020
8. Accept the occupancy count as presented as 22,996 and direct staff to prepare a warrant to CR&R Environmental
Services for $238,319.05 for December 2020 collection
9. Approve the preparation of a warrant to CR Transfer in the amount of $217,110.14 for December 2020 recycling and
disposal services in the January 2021 warrant register
10. Receive and File the December 2020 Organics Tonnage Report
11. Receive and File the December 2020 Solid Waste Diversion Report
12. Receive and File Contracts Signed by the General Manager December 2020
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Introduction of District Engineer, Mark Esquer
2. Receive and File the Fiscal Year 2020-21 Mid-Year Budget Review
3. Receive and File the Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2020
4. Discuss Preliminary Budget Calendar for the 2021-2023 Biennial Budget
5. Consider Adopting the Sewer System Management Plan and Approving Recertification of the Plan
6. Receive and File 2020 Annual Performance Measurement Report
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7. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 2nd Quarter
8. Review and File the 2020 Year End Report
9. Receive and File General Manager's 2020 Performance Goals
F. ENGINEER'S REPORTS
1. Receive and File the Monthly Capital Improvements Project Status Report
G. TREASURER'S REPORTS
1. Approve the Investment Report for the Month of December 2020
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a
Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for
which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth in District Operations
Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be
eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
1. Public Employee Performance Evaluation (Gov. Code §54957) - Title: General Manager
2. Conference with Legal Counsel – Existing Litigation Paragraph (1) of subdivision (d) Section 54956.9 California River
Watch v. Costa Mesa Sanitary District, USDC No.: 8:20-cv-01702
N. RECONVENE TO OPEN SESSION
1. Report Out of Closed Session
O. CLOSING ITEMS
1. Adjourn
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Monday, January 25, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING JANUARY 25, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. In
accordance with Executive Order N-29-20, the public may only view the meeting online and not in
the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Brett Eckles, Director
Arthur Perry, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused
based on facts presented for the absence – such determination shall be the
permission required by law.)
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board
of Directors, all actions shall be based on/memorialized by the latest document
submitted as a late communication.
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: January 25, 2021
Subject: Approve the Board of Directors Special Meeting Minutes of December 4, 2020
Summary
The recorded minutes of the December 4, 2020 Board of Directors Special Meeting are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Special Meeting on December 4, 2020.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2020_12_04_sm.pdf (109 KB)
Subject 2. Approve the Board of Directors Special Meeting Minutes of December 4, 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 14, 2021 11:09 AM :: Submitted by Gina Terraneo. Routed to Alan Burns for approval.
Jan 21, 2021 5:54 PM :: Forced Approval by Noelani Middenway as the document publisher.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: January 25, 2021
Subject: Approve the Board of Directors Study Session Minutes of December 8, 2020
Summary
The recorded minutes of the December 8, 2020 Board of Directors Study Session are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on December 8, 2020.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2020_12_08_ss.pdf (159 KB)
Subject 3. Approve the Board of Directors Study Session Minutes of December 8, 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 14, 2021 11:27 AM :: Submitted by Gina Terraneo. Routed to Alan Burns for approval.
Jan 21, 2021 5:54 PM :: Forced Approval by Noelani Middenway as the document publisher.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: January 25, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of December 21, 2020
Summary
The recorded minutes of the December 21, 2020 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on December 21, 2020.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2020_12_21_rm.pdf (251 KB)
Subject 4. Approve the Board of Directors Regular Meeting Minutes of December 21, 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 14, 2021 12:05 PM :: Submitted by Gina Terraneo. Routed to Alan Burns for approval.
Jan 21, 2021 5:54 PM :: Forced Approval by Noelani Middenway as the document publisher.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Accountant
Date: January 25, 2021
Subject: Adopt Warrant Resolution No. CMSD 2021-07 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Subject 5. Adopt Warrant Resolution No. CMSD 2021-07 Approving District Warrant
Registers
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action, Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2021-07 approving District
warrants for the month of December in the amount of $343,761.24.
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WARRANT RESO 2021-07.pdf (245 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 20, 2021 6:00 PM :: Submitted by Lieu Tran. Routed to Kaitlin Tran for approval.
Jan 20, 2021 8:45 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 21, 2021 1:05 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:06 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & PIO
Date: January 25, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District
has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2021 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
directors_comp_dec2020.pdf (1,369 KB)
Subject 6. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Accountant
Date: January 25, 2021
Subject: Approve Payroll Transparency Disclosure for December 2020
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 7. Approve Payroll Transparency Disclosure for December 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors approve and file the report.
Goals 4.7 Demonstrate outstanding efforts in transparency
7.0 Finance
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File Attachments
Payroll Transparency Disclosure Dec 2020.pdf (1,394 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 20, 2021 6:10 PM :: Submitted by Lieu Tran. Routed to Kaitlin Tran for approval.
Jan 20, 2021 8:46 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 21, 2021 1:05 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:06 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: January 25, 2021
Subject: Accept the occupancy count as presented using 22,996 as the correct number of active units and direct staff to
prepare a warrant to CR&R Environmental Services for $238,319.05 for December 2020 collection
Summary
Accept the occupancy count as presented using 22,996 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for December 2020 collection based on this occupancy report so long as the contractor fulfills the
obligations of the agreement in the amount of $238,319.05 to be ratified in the January 2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 22,996 as the correct number of active units and direct staff
to prepare a warrant to CR&R Environmental Services for December 2020 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $238,319.05 to be ratified in the January 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash.
The District pays CR&R $10.3635 per occupant, per month. Each month, new residential customers in brand-new developments contact
the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in
an increase in the occupancy count as shown on the attached list.
As of December 31, 2020, total District occupancy was at 22,996 with seven (7) new accounts added since the last billing period. District
staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for December 2020:
22,996 x $10.3635 =$238,319.05
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
Subject 8. Accept the occupancy count as presented as 22,996 and direct staff to prepare a
warrant to CR&R Environmental Services for $238,319.05 for December 2020
collection
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors accept the occupancy count as presented using 22,996 as the
correct number of active units and direct staff to prepare a warrant to CR&R Environmental
Services for December 2020 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $238,319.05 to be
ratified in the January 2021 warrant list.
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fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2020-12-G CMSD Occupancy Report.pdf (331 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 20, 2021 3:54 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jan 20, 2021 3:58 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 20, 2021 4:24 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:07 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: January 25, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $217,110.14 for December 2020 recycling and
disposal services in the January 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill.
With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the
organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $217,110.14 for December 2020
recycling and disposal services to be ratified in the January 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport
Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are slightly off are marked
by an asterisk below.
Type of Waste InvoiceTonnage Rate Amount Billed
Residential Waste - Costa Mesa 40021 1,523.49 $54.98$83,761.48*
Residential Waste - Costa Mesa 39974 1,376.39 $54.98$75,673.92*
Residential Waste - Newport Beach39975 31.48 $54.98$1,730.77
Residential Waste - Newport Beach40022 16.98 $54.98$933.56
Total Residential Waste 2,948.34 $162,099.73
Organics 40012 369.49 $75.65$27,951.92*
Organics 40054 357.68 $75.65$27,058.49*
Total Organics 727.17 $55,010.41
Grand Total 3,675.51 $217,110.14
Legal Review
Not Applicable
Environmental Review
Subject 9. Approve the preparation of a warrant to CR Transfer in the amount of
$217,110.14 for December 2020 recycling and disposal services in the January
2021 warrant register
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $217,110.14 for December 2020 recycling and disposal services to be ratified in
the January 2021 warrant register.
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Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2021 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 20, 2021 3:54 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jan 20, 2021 3:59 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 20, 2021 4:25 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:07 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: January 25, 2021
Subject: Receive and File the December 2020 Organics Tonnage Report
Summary
A total of 727.17 tons of organic waste were collected in December 2020.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years. Additionally, a
graph is included breaking down the total tonnage collected and how much material was recycled and landfilled from the organics
program.
Subject 10. Receive and File the December 2020 Organics Tonnage Report
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Receive and File
Recommended Action That the Board of Directors receive and file this report.
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Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the Januart 25, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
File Attachments
Organics Tonnage.png (15 KB)
Organics.png (7 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 20, 2021 3:53 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jan 20, 2021 4:00 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 20, 2021 4:26 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:07 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: January 25, 2021
Subject: Receive and File the December 2020 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended due to inaccurate data
as a result from the COVID-19 pandemic.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste diversion report has been
temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental Services temporarily suspended their recycling
processing at their Stanton Materials Recovery Facility (MRF) where the District's mixed waste is processed from March to September
2020. Below is a chart of all solid waste collected over the last seventeen years.
Subject 11. Receive and File the December 2020 Solid Waste Diversion Report
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Receive and File
Recommended Action That the Board of Directors receive and file this report.
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File Attachments
Tonnage.png (37 KB)
Workflow
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jan 20, 2021 3:53 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jan 20, 2021 4:02 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 20, 2021 4:27 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:08 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 25, 2021
Subject: Receive and File Contracts Signed by the General Manager - December 2020
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of December 2020.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of December 2020:
Contracts
1. JIMNI Systems, Inc. – Providing one technician and vehicle unit to support staff performing preventive maintenance on pump
stations. Cost: $260/hr.
2. Gentry General Engineering, Inc. #311 Phase 7 – Repairing 38 manhole covers, and surfaces. Cost: 29,999.86
3. Ayala Engineering, Inc. - #324 Sewer Manhole Rehabilitation Phase 2 – Relining 12 brick manholes with cured in place liner.
Cost: $73,353.00
Purchase Orders
4. Solid Surface Care, Inc. – Disinfecting the fleet to protect employees from COVI-19. Cost: $499.00
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result
in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors meeting at
District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
Subject 12. Receive and File Contracts Signed by the General Manager December 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type
Goals 6.0 Administrative Management
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Workflow
Workflow Jan 21, 2021 1:44 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:08 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
Subject 1. Introduction of District Engineer, Mark Esquer
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Presentation
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: January 25, 2021
Subject: Receive and File the Fiscal Year 2020-21 Mid-Year Budget Review
Summary
This report serves as a summary of the District’s spending through December 31, 2020 as well as staff’s best estimate of projected
balances for the year-ended June 30, 2021.
Recommendation
That the Board of Directors receive and file the Fiscal Year 2020-21 Mid-Year Budget Review.
Analysis
Based on the spending trends through December 31, 2020, staff is projecting a minimal savings in the Solid Waste Fund and the
Wastewater Fund. As of December 31, 2020, a total of 48.3% of the Solid Waste budget for the 2020-21 fiscal year has been expended.
At this time, staff anticipates a budgetary savings of $2,800 at fiscal year-end. A total of 43.4% of the Wastewater Fund’s operating
budget has been expended as of December 31, 2020. At this time, staff anticipates a budgetary savings of $213,000 at fiscal year-end.
Please see the attached report for a more detailed analysis.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
See attached report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors regular
meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY2020-21 Mid-Year Quarterly Budget Analysis .pdf (294 KB)
B- Expenditure and Revenue Analysis 12312020.pdf (92 KB)
Subject 2. Receive and File the Fiscal Year 2020-21 Mid-Year Budget Review
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file the Fiscal Year 2020-21 Mid-Year Budget Review.
Goals 8.3 Finance - Forecast revenues and expenditures
8.0 Finance
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Workflow
Workflow Jan 21, 2021 1:11 PM :: Submitted by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 21, 2021 1:23 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:53 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: January 25, 2021
Subject: Receive and File the Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2020
Summary
The Government Finance Officers Association (GFOA) established the Popular Annual Financial Reporting Program (PAFR) to
encourage governments to take information from their Comprehensive Annual Financial Report (CAFR) and condense it into a smaller,
easily understandable document that the general public can read without having a background in finance. The GFOA then recognizes
governments for their achievement. The District met these requirements and received an award for the 2019 PAFR, the fifth consecutive
year for this achievement. The PAFR for the year ending June 30, 2020 has been completed and submitted to the GFOA. It is attached
for your review.
Recommendation
That the Board of Directors receive and file the Popular Annual Financial Report for the year ended June 30, 2020.
Analysis
According to GFOA's website, the GFOA established the Popular Annual Financial Reporting Awards Program (PAFR Program) in 1991
to encourage and assist state and local governments to extract information from their CAFR to produce high quality popular annual
financial reports specifically designed to be readily accessible and easily understandable to the general public and other interested
parties without needing a background in public finance, and then to recognize individual governments that are successful in achieving
that goal. The PAFR is another tool to demonstrate an agency's transparency efforts because it takes a large comprehensive finance
report, the CAFR, and condenses it to several pages using graphs and charts so that the public can easily understand the spending trend
of their local government.
The PAFR for year-ended June 30, 2019 award winners data are not available GFOA website. However, the 2018 data showed only 58
agencies in California received the PARF award. Of those agencies, only 17 were Special Districts and Enterprise Funds. Five of those
Special Districts and Enterprise Funds were from Orange County.
Legal Review
Not applicable.
Environmental Review
The preparation of financial statements is an administrative action that is categorically exempt under the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines
and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance
activities.”
Financial Review
The only financial impact is the application cost of $250, which was included in the District’s budget.
Public Notice Process
Subject 3. Receive and File the Popular Annual Financial Report (PAFR) for the Year Ended
June 30, 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file the Popular Annual Financial Report for the year
ended June 30, 2020
Goals 8.0 Finance
8.1 Finance - Achieve financial excellence awards
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Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors regular
meeting at District Headquarters and on District’s website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
PAFR June 30, 2020.pdf (9,037 KB)
Workflow
Workflow Jan 6, 2021 6:15 PM :: Submitted by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 20, 2021 4:23 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:53 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: January 25, 2021
Subject: Discuss Preliminary Budget Calendar for the 2021-2023 Biennial Budget
Summary
The schedule below represents the outline for creating and adopting the District’s Fiscal Year 2021-22 and 2022-23 budgets. Staff will be
working on different aspects of the budget from now until the May Study Session and will update the Board as necessary.
Recommendation
That the Board of Directors discuss the proposed target dates for adopting the Fiscal Year 2021-22 and 2022-23 Budgets
Analysis
Staff recommends the following target dates:
Action Item Target Date
Department Budgets due from Staff 02/22/21 Monday
Finance Review with departments 03/08/21 Week of
February 2020-21 Consumer Price Index released 03/29/21 Monday
General Manager review 03/30/21 Tuesday
Study Session meeting to review preliminary budget 04/13/21 Tuesday
Study Session meeting to review preliminary budget*05/11/21 Tuesday
CAC Meeting to review preliminary budget 05/12/21 Wednesday
Special meeting to review preliminary budget*05/24/21 Week of
Study Session meeting to finalize budget*06/08/21 Tuesday
Budget adoption at regular Board meeting 06/28/21 Monday
Transmit assessments to OC Treasurer-Tax Collector 08/10/21 Tuesday
*If necessary
Legal Review
None Required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
None Required.
Public Notice Process
Subject 4. Discuss Preliminary Budget Calendar for the 2021-2023 Biennial Budget
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors discuss the proposed target dates for adopting the Fiscal Year
2021-22 and 2022-23 Budgets
Goals 8.0 Finance
8.2 Finance - Adopt a balanced budget
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Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors regular
meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Refer the matter back to staff for additional information.
File Attachments
Prelim Budget Calendar 2021-23.pdf (182 KB)
Workflow
Workflow Jan 10, 2021 4:35 PM :: Submitted by Kaitlin Tran. Routed to Scott Carroll for approval.
Jan 20, 2021 4:20 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:53 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 25, 2021
Subject: Consider Adopting the Sewer System Management Plan and Approving Recertification of the Plan
Summary
On May 2, 2006, the State Water Regional Control Board (SWRCB) adopted Order No. 2006-0003 (Order), Statewide General Waste
Discharge Requirements (WDR) for Sanitary Sewer Systems. This Order requires that owners of wastewater collection systems with
more than a mile of pipeline have in place a Sewer System Management Program (SSMP) to comply with the terms of this Order, which
is to reduce the number and severity of Sanitary Sewer Overflows (SSOs), to audit the program every two years, and revise the SSMP
every five years.
Recommendation
That the Board of Directors considers adopting the Sewer System Management Plan and approving recertification of the Plan
Analysis
Last significant amendments and certification of the SSMP occurred on December 17, 2015. In the fall of 2020 significant amendments
were made to the Plan to reflect changes in operations and procedures that occurred in the last five years. On September 9, 2020,
a draft amended SSMP was submitted to the Citizens Advisory Committee for review and comments. There were no comments and/or
suggestions by CAC members regarding the proposed amendments.
After soliciting and receiving proposals from qualified firms to perform an SSMP audit, the District hired EEC Environmental because their
cost was the lowest and the firm has demonstrated past experience performing SSMP audits. From November through December 2020
EEC performed its audit and presented their findings at tonight's meeting.
Since the draft amended SSMP was presented to the CAC, staff has made additional amendments to the Plan in response to the audit's
corrective action and recommended enhancements. The additional amendments include:
1. Measurable goals to quantify the effectiveness of the SSMP. The additional goals that were added to the SSMP include:
Number of SSO's per 100 miles is below the number of SSO's per 100 miles statewide
Percent of sewage gallons spilled reached surface water is below percent of sewage gallons spilled reached surface water
statewide
SSO response time is within one hour
Complete 140 training hours annually for the entire wastewater staff.
2. Reevaluate the system-wide cleaning frequency to meet the District's sewer system cleaning commitment.
3. Identified additional training opportunities for District staff.
4. Standardized the term for Hot Spots as "Enhanced Maintenance Areas" throughout the SSMP.
5. Accurately reflect the Sewer Master Plan status and capacity assurance studies.
6. The Organization Chart will accurately represent District staffing after the District Engineer is on board, which should occur at the
end of January.
7. The Emergency Response Plan for the four pump stations are currently being developed.
On January 12, 2021, proposed amendments to the SSMP were presented to the Board of Directors for review and comments. The
Board of Directors directed staff to bring back the amended SSMP to tonight's meeting for approval and recertification consideration. On
January 13, 2021, the additional amendments to the SSMP were presented to the Citizens Advisory Committee (CAC). The CAC
directed staff to revise Page 3 of the SSMP to reflect current awards received by the District, and then they unanimously approved
Subject 5. Consider Adopting the Sewer System Management Plan and Approving
Recertification of the Plan
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors considers adopting the Sewer System Management Plan and
approving recertification of the Plan
Goals 1.0 Sewer Infrastructure
1.4 Sewer Infrastructure - Audit and update the Sewer System Management Plan (SSMP)
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recommending the Board adopt and recertify the document. Staff amended Page 3 of the SSMP to include the District receiving the
Community Engagement & Outreach award from the Santa Ana River Basin Section (SARBS) of the California Water Environment
Association (CWEA).
Legal Review
Not applicable
Environmental Review
Preparing revisions of the District’s Sewer System Management Plan (SSMP) is an administrative matter, and administrative matters are
exempt under CEQA and the District’s CEQA Guidelines. The SSMP assists the District in providing comprehensive sewer system
management, including protection of the environment by eliminating sanitary sewer overflows.
Financial Review
The District did not incur any cost for revising the SSMP because all revisions were performed internally by staff.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 regular Board of
Directors meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
SSMP 2021 Final.pdf (1,474 KB)
SSMP Appendix 1.pdf (2,494 KB)
Workflow
Workflow Jan 19, 2021 7:24 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:53 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 25, 2021
Subject: Receive and File 2020 Annual Performance Measurement Report
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance Measurement Program,
which established methods and procedures for gathering and analyzing organizational performance while at the same time collaborating
towards continuous improvement of performance in an open and transparent manner.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas of efficiency,
effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency. The purpose of the program is to
continually look at ways to improve and/or enhance the level of service that is being provided internally to staff and externally to the
public.
The attached report is for performance during the entire 2020 calendar year.
One measurement is temporarily being discontinued until staff believes the data is reliable. The measurement that is temporarily being
discontinued is:
Diverting 75% of the solid waste stream away from landfills.
The following measures could not obtain data due to the COVID-19 pandemic:
Number of Citizens Environmental Protection Academy (CEPA) attendees.
Average rating of residents attending the Citizens Environmental Protection Academy (CEPA) indicated the program is
Satisfactory.
Number of days CMSD participated in community events and hosted District events.
Number of attendees at CMSD State of the District event.
Notable measures to report.
The District was able to recover 97% of wastewater from sanitary sewer overflows.
The District continues to be superior when it comes to openness and transparency.
It's taking less than a day to upload Board of Directors meeting videos on CMSD's website.
The average number of business days it takes staff to respond to Public Records Request with requested documents is two days.
State law gives public agencies 10 days to respond to public records requests.
88% of the entire wastewater system was cleaned.
55% of business transactions were performed using e-commerce.
Only 63% of residents corresponding on the District's app indicated the effectiveness of staff is good or superior. However, the
data from this measure is not a true reflection of staff because the low percentage is attributed to missed trash collections. Staff
responds immediately to residents and notifications go directly to CR&R from the app when trash carts are missed and staff
ensures carts are emptied either the same day or the following day. Staff will also correspond with CR&R to prevent recurring
missed pickups.
Social media followers and engagement have increased significantly due to the District's new Strategic Communications &
Outreach Plan that staff collaboration with consultant, Tripepi Smith.
Legal Review
Subject 6. Receive and File 2020 Annual Performance Measurement Report
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors receive and file this report.
Goals 6.0 Administrative Management
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Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical changes in the
environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for implementing a Performance Measurement Program
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 regular Board of Directors
meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2020 Annual Outcome and Performance Measurement Program.pdf (1,058 KB)
Workflow
Workflow Jan 21, 2021 3:05 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:53 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 25, 2021
Subject: Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 2nd Quarter
Summary
On June 22, 2020, the Board of Directors adopted the 2020-2025 Strategic Plan, which is a plan that establishes goals, objectives,
strategies and work plans for the next five years and will help move the organization in a direction toward achieving its mission and vision.
Attached is the quarterly update of the new Plan that demonstrates the progress staff is making toward achieving the strategic goals.
The next quarterly report from this Plan will be presented to the Board on April 26, 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 104 Strategic Goals to achieve and/or
implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic Plan. By the second quarter of FY 2020-21,
staff has completed 24 strategic goals, 61 strategic goals are in progress, 8 strategic goals are delayed due to COVID-19 and 11 strategic
goals have not started.
Legal Review
Not applicable
Environmental Review
The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an administrative matter and is not
a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines.
The environmental review of each of the efforts or projects outlined in the Strategic Plan will occur when the Board of Directors
specifically considers each of the items since that is when the full scope of work of each effort or project will be described
Financial Review
Activities described in the strategic goals are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors regular
meeting at CMSD headquarters and on CMSD's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
Subject 7. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 2nd
Quarter
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.00 Solid Waste
3.00 Partnerships
4.0 Community Outreach & Communications
5.0 Administrative Management
6.0 Personnel/Organizational Management
7.0 Finance
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File Attachments
Strategic Plan excel layout.xlsx (78 KB)
Workflow
Workflow Jan 21, 2021 3:23 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:53 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: January 25, 2021
Subject: Review the 2020 Year End Report
Summary
Each year, the District produces a document highlighting the accomplishments achieved during the previous year. The 2020 Year End
Report is now complete and available for review.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Thanks to the dedicated and professional staff of the Costa Mesa Sanitary District, the key input and recommendations of the Citizens
Advisory Committee and the leadership and vision of the Board of Directors, CMSD achieved exceptional results during a very
challenging year. Below are some of the highlights of 2020 and attached is the full report for the Board's review:
Adoption of the District's most ambitious Strategic Plan to date, featuring 131 strategic goals
Launch of a Strategic Communications & Outreach Plan to increase program awareness and public engagement
Launch of a new online sewer permitting & plan submission system
Receipt of the Certificate of Excellence in Financial Reporting for the Comprehensive Annual Financial Report (CAFR) from the
Government Finance Officers Association (GFOA) for the 9th consecutive year
Receipt of the Award for Outstanding Achievement in Popular Annual Financial Reporting (PAFR) from the GFOA for the 5th
consecutive year
Renaming the CMSD Corporate Yard the "Robin Hamers Yard" after the late District Engineer
Completion of the following Capital Improvement Projects:
Project #311 Manhole Surface Repair Program:
64 manhole covers were repaired at a cost of $67,500
Project #324 Sewer Manhole Rehabilitation Phase 1:
10 existing brick manholes were rehabilitated with a cured-in-place pipe (CIPP) liner at a cost of $94,504
Project #332 Bristol Sewer Siphon Repair at a cost of $745,300
General Manager visiting Laos and Cambodia through the International City/County Management Association's (ICMA) exchange
program to share best practices in solid waste and wastewater collection systems
Drive-by parade in celebration of Board President, Jim Ferryman, for his 31 years of service to the District
Legal Review
Not applicable.
Environmental Review
A document describing the District's 2020 year end accomplishments is an administrative matter that will not result in direct or indirect
physical changes in the environment and is not considered a "project."
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors
meeting held via teleconference and on the District's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
Subject 8. Review and File the 2020 Year End Report
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Discussion, Receive and File
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File Attachments
2020 Year End Report.pdf (14,965 KB)
Workflow
Workflow Jan 20, 2021 6:19 PM :: Submitted by Gina Terraneo. Routed to Scott Carroll for approval.
Jan 21, 2021 1:07 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:45 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 25, 2021
Subject: Receive and File General Manager's 2020 Performance Goals
Summary
Annually, the Board reviews the General Manager’s performance goals for the past year and then establishes new goals for the upcoming
year.
Recommendation
That the Board of Directors receive and file the General Manager's 2020 Performance Goals and prepare a list of Performance Goals for
2021.
Analysis
In 2020, the Board of Directors assigned the General Manager ten goals to achieve. Of the ten goals, five are complete, two are partially
complete while three goals are not complete. Attached is a list of the General Manager’s goals along with a brief description of the status
for each goal.
Legal Review
Not applicable
Environmental Review
Consideration by the Board of Directors of the compensation paid to the District’s General Manager is an administrative matter and not a
disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
The financial impacts are unknown until the Board approves 2021 performance goals and work can begin to achieve said goals. Goals
that have a financial impact to the District will be brought back to the Board for review and if need be, consideration for budget
appropriations.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors regular
meeting at District headquarters (290 Paularino Avenue) and on District’s website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2020 Goals.pdf (151 KB)
Workflow
Subject 9. Receive and File General Manager's 2020 Performance Goals
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors receive and file the General Manager's 2020 Performance Goals
and prepare a list of Performance Goals for 2021.
Goals 7.0 Human Resources Management
Workflow Jan 21, 2021 10:43 AM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:31 PM :: Final approval by Noelani Middenway
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F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Michael Benesh, District Engineer
Date: January 25, 2021
Subject: Capital Improvement Projects Status Report
Summary
Attached is a summary of the Capital Improvement Project activities during the month.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached are fifteen capital improvement projects that are in progress, will soon begin, or completed.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
CIP Updates Jan 2021 Meeting.pdf (711 KB)
Workflow
Subject 1. Receive and File the Monthly Capital Improvements Project Status Report
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Receive and File
Goals 1.0 Sewer Infrastructure
1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
1.4 Sewer Infrastructure - Audit and update the Sewer System Management Plan (SSMP)
1.10 Sewer Infrastructure - Monitor inflow after significant weather events
7.2 Human Resources Management - Continue succession strategies
4.7 Demonstrate outstanding efforts in transparency
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Workflow Jan 20, 2021 10:16 AM :: Submitted by Lieu Tran. Routed to Kaitlin Tran for approval.
Jan 20, 2021 3:09 PM :: Approved by Kaitlin Tran. Routed to Michael Benesh for approval.
Jan 21, 2021 12:00 PM :: Approved by Michael Benesh. Routed to Scott Carroll for approval.
Jan 21, 2021 1:06 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:30 PM :: Final approval by Noelani Middenway
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G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: January 25, 2021
Subject: Approve the Investment Report for the Month of December 2020
Summary
Attached is the Investment Report for the month of December 2020. As required by the District’s Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of December 2020.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity
dates and interest rates as of December 31, 2020. The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 22, 2020 regular meeting, as well as the California Government Code. The market values in this report
were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of
LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather
the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard
practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of December 31, 2020, was 0.699%.
The yield to maturity of the portfolio was 0.701%. The District’s weighted average interest rate was 16 basis points (0.159%) above the
LAIF average monthly rate for December 2020 of 0.540%. The weighted average number of days to maturity for the District’s total
portfolio was 805 days (2.20 years). The duration of the underlying securities in LAIF as of December 31, 2020 was 165 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio
must mature within one year. The percentage of the portfolio maturing in one year or less as of December 31, 2020 was 44.16%. The
District has adequate cash reserves necessary to meet its obligations for the next six months.
The rating on one of the District's investments, Wells Fargo medium term note, is BBB+ by Standard & Poor's. Moody's continues to rate
the security as A2. The California Government Code requires that the security be rated in the top three ratings by a nationally recognized
rating agency, which the security is. The security was placed on the District's watch list and the ratings will continue to be monitored. The
District's Investment Policy allows for a security to continue to be held if it falls out of compliance.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications
of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling
costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 1. Approve the Investment Report for the Month of December 2020
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors approve the Investment Report for the month of December 2020.
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Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which
have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of
sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.392% for the year ending June 30, 2021. Through December 31, 2020, the
portfolio has earned a weighted average interest rate of 0.848%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2021 Board of Directors regular
meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - December 2020.pdf (484 KB)
Workflow
Workflow Jan 19, 2021 7:23 PM :: Submitted by Marc Davis. Routed to Noelani Middenway for
approval.
Jan 21, 2021 5:28 PM :: Final approval by Noelani Middenway
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Information
1/25/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 57/61
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Discussion
1/25/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 58/61
M. ADJOURN TO CLOSED SESSION
Public Employee Performance Evaluation (Gov. Code §54957) - Title: General Manager
Subject 1. Public Employee Performance Evaluation (Gov. Code §54957) - Title: General
Manager
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Discussion
1/25/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 59/61
M. ADJOURN TO CLOSED SESSION
Subject 2. Conference with Legal Counsel – Existing Litigation Paragraph (1) of subdivision
(d) Section 54956.9 California River Watch v. Costa Mesa Sanitary District, USDC
No.: 8:20-cv-01702
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type
1/25/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 60/61
N. RECONVENE TO OPEN SESSION
Subject 1. Report Out of Closed Session
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type
1/25/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 61/61
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON
FEBRUARY 22, 2021 VIA TELECONFERENCE.
Subject 1. Adjourn
Meeting Jan 25, 2021 - Board of Directors Regular Meeting
Type Procedural