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Tuesday, September 8, 2020
Board of Directors Study Session
Time: 9:30 A.M.
IMPORTANT NOTICE REGARDING SEPTEMBER 8, 2020 STUDY SESSION MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 6785 4964
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 6785 4964#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all other
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items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the
Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to
a subsequent meeting. The Board of Directors will respond after public comment has been received.
Please state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. ITEMS OF STUDY
1. Code Enforcement Officer Report – August 2020
2. July 2020 Organics Tonnage Report
3. August 2020 Solid Waste Diversion Report
4. FY 2020-21 Alkaline Battery Recycling Contest Cancelled
5. Quarterly Legislative Update - Quarter 3
6. Board of Directors Completing Meeting Report Form to Comply with California Government Code § 53232.3(d)
and Costa Mesa Sanitary District Operations Code § 3.01.035
7. Update - Tripepi Smith Communications Engagement
8. Draft Revisions to the Sewer System Management Plan (SSMP)
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
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Tuesday, September 8, 2020
Board of Directors Study Session
Time: 9:30 A.M.
IMPORTANT NOTICE REGARDING SEPTEMBER 8, 2020 STUDY SESSION MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 6785 4964
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 6785 4964#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
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James Ferryman, President
Robert Ooten, Vice President
Arlene Schafer, Secretary
Michael Scheafer, Director
Arthur Perry, Director
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Procedural
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B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Procedural
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C. ITEMS OF STUDY
To: Board of Directors
From: Ed Roberts, Code Enforcement Officer
Date: September 8, 2020
Subject: August 2020 Code Enforcement Officer Report
Summary
Attached is the monthly report from Officer Roberts describing his enforcement activities for the month of August regarding
scavenging of recyclable materials, trash carts stored in public view and graffiti on trash carts.
Recommendation
That the Board of Directors receives and files this report.
Analysis
In the month of August, Officer Roberts approached six (6) individuals observed scavenging from CMSD trash carts. In the same
month he issued 107 warning notices to residents storing their trash carts in public view. Officer Roberts found no graffiti on trash
carts in the month of August.
Officer Roberts' enforcement activities are described in more detail in the attached report.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not
constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Roberts' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
August 2020 CEO report.doc (1,089 KB)
Workflow
Subject 1. Code Enforcement Officer Report – August 2020
Meeting Sep 8, 2020 - Board of Directors Study Session
Type
Workflow Sep 3, 2020 11:15 AM :: Submitted by Ed Roberts. Routed to Scott Carroll for approval.
Sep 3, 2020 11:19 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 12:07 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 8, 2020
Subject: July 2020 Organics Tonnage Report
Summary
A total of 995.82 tons of organic waste was collected in July 2020. At the time that this report was being prepared, the August
tonnage for the Organics Recycling Program was not available. The August tonnage will be made available at the October study
session meeting.
Staff Recommendation
That the Board of Directors receives and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years. Additionally, a
graph is included breaking down the total tonnage collected and how much material was recycled and landfilled from the organics
program.
Subject 2. July 2020 Organics Tonnage Report
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Receive and File
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Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading
or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District's website.
File Attachments
organics tonnage.png (13 KB)
Organics.png (6 KB)
Workflow
Workflow Aug 24, 2020 4:51 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Aug 24, 2020 5:30 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Aug 31, 2020 1:33 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:02 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 8, 2020
Subject: August 2020 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended due to inaccurate
data as a result from the COVID-19 pandemic.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste diversion report has
been temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental Services has temporarily suspended recycling
processing at their Stanton Materials Recovery Facility (MRF) where the District's mixed waste is processed. Below is a chart of all
solid waste collected over the last sixteen years.
Subject 3. August 2020 Solid Waste Diversion Report
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Receive and File
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File Attachments
SW Tonnage.png (27 KB)
Workflow
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and not a disturbance of the environment similar to
grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
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Workflow Aug 24, 2020 4:51 PM :: Submitted by Nabila Guzman. Routed to Scott Carroll for
approval.
Aug 31, 2020 1:34 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:02 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 8, 2020
Subject: FY 2020-2021 Alkaline Battery Recycling Program Cancelled
Summary
On July 2013, the Board of Directors directed staff to implement an Alkaline Battery Recycling Pilot Program that focused on
collecting used alkaline batteries from local schools. This year, the contest has been cancelled due to the ongoing COVID-19
pandemic.
Staff Recommendation
That the Board of Directors receive and file the report.
Analysis
Every year, the Costa Mesa Sanitary District hosts the Alkaline Battery Recycling Program with local schools within the District's
service area. The Alkaline Battery Recycling Program promotes recycling and environmental stewardship among local schools as
well as provides them with a fun and easy fundraising opportunity. Due to the ongoing COVID-19 pandemic, the District has
canceled this year's program because schools are resuming virtual learning and the actual school campuses are closed to the public.
As schools transition back to in-person instruction later this year, staff believes it is prudent to continue with the cancelation of the
Alkaline Battery Recycling Program to ensure school safety protocols are not jeopardized.
In lieu of the contest, the District will be offering a fundraising opportunity for individual classrooms to win a $250 check. Through the
District's partnership with the Orange County Department of Education, CMSD has funded virtual presentations of their Inside the
Outdoors program that focuses on waste reduction and the 4R's, Recycling, Reusing, Rotting, and Repurposing. Students who
participate in these presentations will have the chance to fill out a survey and enter a chance to win $250 for their class. The survey
has been developed by CMSD in efforts to learn more about how students are disposing of their waste and if students are sharing the
lessons learned with their parents. A check will be raffled once per quarter for all classes that participate in an assembly and if all the
students in the class have returned a survey to their teacher.
We know parents and the community are used to being able to dispose of their alkaline batteries at these schools for recycling.
CMSD will be promoting the four Household Hazardous Waste facilities in Orange County as an easy and free option to disposing of
their batteries. The District's Door-to-Door HHW program will also be promoted as a way to safely dispose of these batteries.
It is anticipated that the Alkaline Battery Recycling Contest will resume in the 2021-22 school year.
Legal Review
Not applicable.
Environmental Review
The program establishes a convenient method for school children and their families dispose of batteries, ultimately preventing the
batteries from being illegally placed in the trash and making their way to landfills. As presented, the District’s Alkaline Battery
Recycling Program is not a disturbance to the environment directly or indirectly.
Financial Review
The Battery Recycling program has a budget of $20,000 available to fund the new program in fiscal year 2020-2021.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Action
1. Direct staff to report back with more information.
Subject 4. FY 2020-21 Alkaline Battery Recycling Contest Cancelled
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Receive and File
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File Attachments
Take Home Student Survey.pdf (142 KB)
Workflow
Workflow Aug 24, 2020 5:51 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Aug 25, 2020 12:54 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Aug 31, 2020 1:51 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:06 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: September 8, 2020
Subject: Quarterly Legislative Update - Quarter 3
Summary
The Quarterly Legislative Update provides the Board of Directors with analyses of measures pending in Sacramento that are of
interest to the District. On July 22, 2010, the Board of Directors gave authority to the President to write support and/or opposition
letters on behalf of the Board if that position has been taken by an agency the District is a member of. For all other bills, staff
recommendations for formal District positions on legislation will be agendized and presented for Board action at their regular Board of
Directors meetings. When the Board takes formal action on a piece of legislation, the President will advocate the support or
opposition of individual bills as approved by the Board. This Legislative Analysis also provides the Board of Directors with informative
updates on State issues.
Recommendation
That the Board of Directors receive and file the Quarterly Legislative Update.
Analysis
The last day for each house to pass bills in the State Legislature was August 31, 2020. The attached report includes a listing of bills
that successfully passed within both houses and are pending the Governor's action, as well as bills of interest that did not pass. The
Governor has until September 30, 2020 to sign or veto bills that were passed by the Legislature.
CONGRESSIONAL LEGISLATIVE REPORT:
1. SUPPORT
HR 7073 – “Special Districts Provide Essential Services Act”
S 4308 – “Special Districts Provide Essential Services Act”
2. WATCH
HR 7228 – “Plastic Waste Reduction and Recycling Act”
HR 5845 – “Break Free From Plastic Pollution Act of 2020”
Environmental Review
Consideration of pending legislation is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing
its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
Subject 5. Quarterly Legislative Update - Quarter 3
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Receive and File
Goals 6.6 Stay informed of Federal and State legislation
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File Attachments
Legislative Analysis Quarterly Report.pdf (268 KB)
Workflow
Workflow Sep 2, 2020 3:16 PM :: Submitted by Gina Terraneo. Routed to Scott Carroll for approval.
Sep 2, 2020 5:47 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 7:27 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: September 8, 2020
Subject: Board of Directors Completing Meeting Report Form to Comply with California Government Code § 53232.3(d) and
Costa Mesa Sanitary District Operations Code § 3.01.035
Summary
On every Board of Directors agenda is an item for Local Meetings where a report is required to be given by a Director for meetings
which the per diem compensation is sought and/or for meetings for which reimbursement expenses are provided. It's been past
practice that Board of Directors provide this report orally, but the Board is requesting the consideration of using a form to report
meetings instead of oral reports.
Recommendation
That the Board of Directors give staff direction on the proposed Meeting Report Form.
Analysis
Attached is the proposed Meeting Report Form. Directors can complete the form and include it with their monthly expense sheets
that are placed on the consent agenda. If the completed Meeting Report Form is on the consent agenda an oral report by the Director
is not required.
By approving the attached form, Directors will have the option to report their meetings orally or in writing.
Legal Review
District Counsel has reviewed and approved the attached Meeting Report Form.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for approving the Meeting Report Form.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Action
1. Do not approve the Meeting Report Form and continue reporting meetings orally.
2. Direct staff to report back with more information.
File Attachments
Meeting Report Form.doc (110 KB)
Subject 6. Board of Directors Completing Meeting Report Form to Comply with California
Government Code § 53232.3(d) and Costa Mesa Sanitary District Operations
Code § 3.01.035
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Action, Discussion
Recommended Action That the Board of Directors give staff direction on the proposed Meeting Report Form
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Workflow
Workflow Sep 1, 2020 3:47 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:13 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 8, 2020
Subject: Update - Tripepi Smith Communications Engagement
Summary
After a competitive RFP process, Tripepi Smith was awarded the Communications Support and Strategy RFP contract in February
2020. The firm completed a communication's evaluation of the District and produced an Express Communications Assessment
Report that was presented to the Board of Directors at the July Study Session Meeting. Since then, District staff and the Tripepi Smith
team have worked on implementing some of their recommendations to increase the District's communication efforts.
Recommendation
That the Board of Directors receives and file this report.
Analysis
Since the completion and delivery of Tripepi Smith's Express Communications Assessment Report, the Tripepi Smith team has been
assisting District staff in implementing many of their recommendations. The firm has also been busy completing other assignments
based on the RFP Scope of Services. Below is a list of items that have been worked on so far:
Creates four social media posts per month. Since July 3, 2020, the Tripepi Smith team has created and posted one social
media post a week to the District's various accounts (Facebook, Instagram, Twitter, LinkedIn).
Provided training to CMSD staff on social media metrics, utilization of Hootsuite a web-based assistant in posting across
multiple social media platforms.
Provided feedback and assistance with social media usage, content, advertising, and website vendors.
The Firm has filmed all four 30-second videos that will be used for the four awareness campaigns.
The Firm has completed one day of stock photography services for the District. During the first day of the photoshoot on
August 27th, the Tripepi Smith photographer was able to capture the proper placement of carts as well as examples of what
not to do. Also captured were the CR&R trash trucks, CMSD HQ, dropboxes, customer service scenarios, and a mock
construction site.
On September 2, 2020, CMSD and Tripepi Smith launched the first of four awareness campaigns. The first month-long
campaign is to remind residents to "Only Flush the 3P's" - Pee, Poop and (toilet) Paper.
The Firm is currently developing a style guide for the District that will set official colors and fonts for the District to use on the
website, social media, and outreach material.
The Firm has produced a monthly metrics log that captures statistics on the number of reach and engagement our social
media posts have. Below is a snapshot of how the District's reach and engagement has increased from June to July. The
metrics for the month of August were not available in time to include in this report.
Subject 7. Update - Tripepi Smith Communications Engagement
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Receive and File
Goals 5.5 Use clear messaging and education to engage the community in District programs
and activities
5.4 Track and report communications metrics
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File Attachments
July Metrics.png (55 KB)
Workflow
Legal Review
Not applicable.
Environmental Review
An update on the communication's engagement is an administrative matter and not a disturbance of the environment similar to
grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
The Tripepi Smith contract amount is $81,620. As of September 11, 2020 the District has paid $25,190 for the project.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the September 8, 2020 Board of Directors
Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
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Workflow Sep 2, 2020 7:15 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Sep 3, 2020 11:27 AM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Sep 3, 2020 11:30 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 12:35 PM :: Final approval by Noelani Middenway
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: September 8, 2020
Subject: Draft Revisions to the Sewer System Management Plan (SSMP)
Summary
On May 2, 2006, the State Water Regional Control Board (SWRCB) adopted Order No. 2006-0003 (Order), Statewide General Waste
Discharge Requirements (WDR) for Sanitary Sewer Systems. This Order requires that owners of wastewater collection systems with
more than a mile of pipeline have in place a Sewer System Management Program (SSMP) to comply with the terms of this Order,
which is to reduce the number and severity of Sanitary Sewer Overflows (SSOs), to audit the program every two years, and revise
the SSMP every five years.
Recommendation
That the Board of Directors provide feedback on the proposed revisions to the District's Sewer System Management Plan (SSMP)
and direct staff to bring back the SSMP to the September 28, 2020 Board of Directors meeting to consider approving re-certification
of the Plan.
Analysis
There are required elements that every agency must include in their SSMP because most industry experts agree these elements are
necessary to effectively manage a wastewater collection system.
In summary, the required elements of an SSMP include:
1. Collection system management goals;
2. Organization of personnel;
3. Legal Authority;
4. Operations and Maintenance Program;
5. Design and Performance Provisions;
6. Overflow Emergency Response Plan (OERP);
7. Fats, oils, and grease (FOG) Control Program;
8. System Evaluation and Capacity Assurance Plan (SECAP);
9. Monitoring, Measurement and Program Modification;
10. SSMP Program Auditing;
11. Communications Program;
12. SSMP Change Log.
As mentioned above, the State Order requires SSMPs to be revised every five years. If significant revisions are made than the SSMP
must be re-certified by the governing Board. The last time significant revisions were made that required recertification of the District's
SSMP was in 2015.
In addition, staff is will be soliciting proposals from private consulting firms to conduct an audit of the SSMP that will include auditing
the proposed revisions to the document. The audit is required by the State Order to be performed every two years. The purpose of
the audit is to evaluate the effectiveness of the SSMP as well as the District’s compliance with the SSMP elements. The last audit of
the District's SSMP was in 2018.
Legal Review
Not applicable
Environmental Review
Subject 8. Draft Revisions to the Sewer System Management Plan (SSMP)
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Discussion
Goals 1.1 Prevent Sanitary Sewer Overflows (SSOs)
1.4 Audit and update the Sewer System Management Plan (SSMP)
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#20/22
Preparing revisions of the District’s Sewer System Management Plan (SSMP) is an administrative matter, and administrative matters
are exempt under CEQA and the District’s CEQA Guidelines. The SSMP assists the District in providing comprehensive sewer
system management, including protection of the environment by eliminating sanitary sewer overflows.
Financial Review
The District did not incur any cost for revising the SSMP because all revisions were performed internally by staff. There is $15,000 in
the budget to perform the SSMP audit.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 8, 2020 study session meeting
at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
SSMP 2020 Draft Amendments.pdf (1,506 KB)
SSMP 2020 Final.pdf (1,385 KB)
SSMP Appendix 1.pdf (2,494 KB)
Workflow
Workflow Sep 3, 2020 10:30 AM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 12:50 PM :: Final approval by Noelani Middenway
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#21/22
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Sep 8, 2020 - Board of Directors Study Session
Type
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#22/22
D. CLOSING ITEMS
THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON
TUESDAY, OCTOBER 13, 2020 AT 9:30 A.M. IN THE DISTRICT'S BOARD ROOM, LOCATED AT 290 PAULARINO
AVENUE, COSTA MESA.
Subject 2. Adjournment
Meeting Sep 8, 2020 - Board of Directors Study Session
Type Procedural