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Wednesday, September 9, 2020
Citizens Advisory Committee
Time: 6:00 P.M.
IMPORTANT NOTICE REGARDING SEPTEMBER 9, 2020 CITIZENS ADVISORY COMMITTEE MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 861 7745 6851
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 861 7745 6851#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Committee's
consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Committee after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Roll Call
3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be
extended for good cause by a majority vote of the committee).
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B. ITEM
1. Approve the Citizens Advisory Committee Meeting Minutes of July 15, 2020
2. Overview of July 27 and August 24, 2020 Board of Directors Meetings
3. Pharmaceutical and Sharps Collection Program
4. Sewer Master Plan Update Status
5. Draft Revisions to the Sewer System Management Plan (SSMP)
6. Flushable Wipes Outreach
C. CLOSING ITEMS
1. Committee Member & Staff Comments
2. Adjournment
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Wednesday, September 9, 2020
Citizens Advisory Committee
Time: 6:00 P.M.
IMPORTANT NOTICE REGARDING SEPTEMBER 9, 2020 CITIZENS ADVISORY COMMITTEE MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 861 7745 6851
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 861 7745 6851#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Committee's
consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Committee after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type
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A. OPENING ITEMS
Mike Carey, Chair
Albert Graham, Jr., Vice Chair
Andrew Nielsen
Elodie Katz
Judith Gielow
Judith Takaya
Mike McIlroy
Monte Fields
Phil Marsh
Steven Takahashi
Sue Lester
Subject 2. Roll Call
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Procedural
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A. OPENING ITEMS
Subject 3. Public Comments - Speakers will be limited to three minutes. The three
minutes per speaker time allotted may be extended for good cause by a majority
vote of the committee).
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Procedural
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: September 9, 2020
Subject: Approve the Citizens Advisory Committee Meeting Minutes of July 15, 2020
Summary
The recorded minutes of the July 15, 2020 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory
Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on July 15, 2020.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the September 9, 2020 Citizens Advisory
Committee Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2020_07_15_cac.pdf (199 KB)
Workflow
Subject 1. Approve the Citizens Advisory Committee Meeting Minutes of July 15, 2020
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Action, Minutes
Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented.
Workflow Aug 31, 2020 11:57 AM :: Submitted by Gina Terraneo. Routed to Scott Carroll for
approval.
Aug 31, 2020 5:12 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:13 PM :: Final approval by Noelani Middenway
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: September 9, 2020
Subject: Overview of July 27 and August 24, 2020 Board of Directors Meetings
Summary
The Board of Directors had their regular monthly meeting, via Zoom, on Monday, July 27 and August 24, 2020. The following is a
brief overview of the decisions made by the Board on July 27th and August 24th.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
JULY 27, 2020 BOARD OF DIRECTORS MEETING
GENERAL MANAGER'S REPORTS
1. CMSD Fats Oil Grease (FOG) Control Program Annual Assessment
The Board of Directors received a presentation from Joe Jenkins, of EEC Environmental, about the District's FOG Control Program
and provide input to staff. It was the same presentation Mr. Jenkins gave to the CAC on July 8, 2020. No action was taken by the
Board.
2. Consider Approving Orange County Operational Agreement
The Board approved the 2020 Orange County Operational Area (OA) Agreement that replaced the existing Orange County
Operational Area Agreement. The new Agreement addresses agency relationships, jurisdictional responsibilities; and legislated
mandates before, during and after major emergencies.
The OA Agreement formally creates and organizes the OC OA as required by the Standardized Emergency Management System
(SEMS), Title 19 California Code of Regulations Section 2409, et seq. The OC OA was created and the OC OA Agreement was
approved by the OC Board of Supervisors on November 17, 1995. The OC OA Agreement, which was developed through a
collaborative process with all affected organizations and jurisdictions, has guided how OC jurisdictions coordinate emergency
planning and response activities. Prior to the current agreement, the Board approved a previous agreement relating to emergency
operations and planning in the County on July 14, 1981.
3. Consider approving the transfer out $81,000 from the Asset Management Fund, transfer in to the Wastewater Fund and to
appropriate $81,000 to CIP #332, Bristol Sewer Siphon Repair.
In May 2019 while staff was cleaning the Bristol siphon a hose became unable to be removed from the pipe. The General Manager
declared emergency work for two inverted siphon mainline pipes on Bristol Street.
An inverted sewer siphon allows wastewater to pass under obstructions such as a railroad cut, highway, conduit or river. It’s often
called a sag pipe. This pipe is dropped sharply, then run horizontal under the construction, and finally rises to the desired elevation.
The District has several siphons within our system. The inverted siphon on Bristol Street runs under a flood control channel. There’s
also a secondary mainline at this location that serves as a by-pass.
Currently, in the siphon lies two lines that are obstructed with concrete. The lines need to have the concrete removed and install a
liner in both lines. It will cost $81,000 to complete the siphon repair. The Board of Directors approved the transfer of money.
4. Receive and File 2015-20 Strategic Plan Quarterly Update - FY 2019-20 4th Quarter
The Board received the standardized quarterly report for the 2015-20 Strategic Plan. The Board was informed this was the last
quarterly report for the 2015-20 Strategic Plan because of the adoption of the 2020-25 Strategic Plan, which was implemented on
July 1, 2020.
5. Receive and File Preliminary Fourth Quarter Budget Review for FY2019-20
Subject 2. Overview of July 27 and August 24, 2020 Board of Directors Meetings
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Discussion
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The Board received the standardized quarterly report for the District's adopted 2019-20 Budget.
As of June 30, 2020 a total of 97.6% of the Solid Waste budget for the 2019-20 fiscal year was expended. Staff anticipates a
budgetary savings of $109,250 for the fiscal year, mainly due to savings in Personnel and Special Program budgets.
A total of 84.2% of the Wastewater Fund’s operating budget has been expended as of June 30, 2020. Staff anticipates a budgetary
savings of $483,100 at fiscal year-end. The Capital Projects accounts is projected to be within budget.
6. Receive and File January through June 2020 Performance Measurement Report
The Board received the standardized quarterly report for the Performance Measurement Program.
ENGINEERING REPORTS
1. The Board of Directors received and filed the monthly capital improvement project status report.
TREASURER'S REPORT
1. The Board of Directors approved the Investment Report for the Month of June 2020
ATTORNEY'S REPORTS
1. Discussion of FPPC Regulation 18707- Procedure to Publicly Identify Financial Conflicts
District Counsel gave the Board an oral report when a public official must recuse himself/herself from decisions on an agenda item
noticed for consideration at a public meeting.
AUGUST 24, 2020 BOARD OF DIRECTORS MEETING
GENERAL MANAGER'S REPORTS
1. Adopt Resolution No. 2020-932 Endorsing the Candidacy of Arlene Schafer to the position of 1st Vice President of the
Independent Special Districts of Orange County (ISDOC) Executive Committee
ISDOC is a membership association that represents the interests and provides advocacy on behalf of Orange County’s 25
independent special districts. ISDOC was formed more than 30 years ago to serve the needs of Orange County’s water, wastewater,
sanitary, cemetery, vector control, library, recreation and parks, and other districts that provide specialized services within their
communities. A seven-member executive committee guides the association and membership meetings are held on a quarterly basis
to provide a forum for its special district members to meet and discuss issues and share information of mutual interest.
Nominations close on Friday, September 11, 2020. CMSD Board Secretary Arlene Schafer has expressed interest to serve as
1st Vice President. A resolution endorsing Secretary Schafer for the 1st Vice President position must be approved by the Board,
which the Board passed unanimously.
2. Consider adopting Revisions to the Operations Code, Employee Handbook and Administrative Policies and consider adopting
Board of Directors Procedures Handbook
On May 23, 2019, the Board of Directors approved creating a Policy Ad Hoc Committee to review District policies and ordinances and
to make revisions, if necessary, to ensure the documents are up to date with existing laws and District procedures. The Board
appointed Directors Mike Scheafer and Art Perry to serve on the Committee. In the same month, the Citizens Advisory Committee
appointed Steven Takahashi and Monte Fields to serve on the ad hoc committee. On January 8, 2020, the CAC appointed Sue
Lester to serve on the ad hoc committee in replacement of Mr. Takahashi because he was not attending meetings.
The Board of Directors took the following action:
1. Adopted Ordinance No. 131 - Revised Operations Code in its entirety.
2. Adopted Resolution No. 2020-933 - Revised Employee Handbook in its entirety.
3. Adopted Resolution No. 2020-934 - revised Administrative Policies in its entirety.
4. Adopted Resolution No. 2020-935 - Board of Directors Procedures Handbook in its entirety.
ENGINEERING REPORTS
1. The Board of Directors received and filed the monthly capital improvement project status report.
TREASURER'S REPORT
The District Treasurer had nothing to report.
ATTORNEY'S REPORTS
1. Approve Easement Agreement with PT Fairway Villas, LLC for relocation of a sewer easement near the intersection of Santa Ana
Avenue and Orchard Drive in the City of Newport Beach
An Easement Agreement will make the District's sewer easement accurate for a relocated line on the P.T. Fairway property near the
intersection of Santa Ana Avenue and Orchard Drive in the City of Newport Beach. An approved development required the
District sewer line be relocated. It was, and a new sewer line was constructed. This Easement Agreement provide the District with a
new sewer easement over the sewer line, and will supersede the previous easement. The Board unanimously approved the
Easement Agreement.
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ADJOURN TO CLOSED SESSION
1. Confer with Legal Counsel- Anticipated Litigation
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9 (1 Case) The
facts and circumstances that justify the closed session are set forth in the Notice of Violation and Intent to Sue Under the Federal
Water Pollution Control Act (Clean Water Act) dated May 6, 2020 sent by Attorney Jack Silver on behalf of California River Watch,
which is available for public inspection. (See Gov C §54956.9(e)(3).)
There was nothing to report after the Board returned to open session.
Legal Review
Not applicable.
Environmental Review
Receiving an overview of the Board of Directors July 27 and August 24, 2020 meetings is an administrative matter and is not a
disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
There are no financial impacts to the District for preparing this staff report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 8, 2020 Citizens Advisory
Committee meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
Workflow
Workflow Sep 1, 2020 3:50 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:13 PM :: Final approval by Noelani Middenway
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 9, 2020
Subject: Pharmaceutical and Sharps Collection Program
Summary
The Sharps and Pharmaceutical waste collection programs collect used sharps and pharmaceuticals and properly disposes of them
for residents free of charge. The program ensures proper disposal of discarded needles and other sharps to prevent health risks to
the public as well as wastewater and solid waste workers. The collection of sharps includes syringes, pen needles, and lancets while
the collection of pharmaceuticals includes any unused, non-controlled, prescription, and over-the-counter medications.
Staff Recommendation
That the Citizen Advisory Committee makes a recommendation on the continuance or discontinuance of providing this program.
Analysis
The Sharps and Pharmaceutical waste collection programs were launched in fiscal year 2010-2011, over the last ten years various
locations have been used as collection sites. At every collection site, CMSD pays for the collection and disposal costs associated
with each dropbox. The site just serves as a collection point.
Prior to fiscal year 2017-18, various local pharmacies served as disposal sites and hosted both a pharmaceutical and sharps
collection dropbox. In fiscal year 2017-18, California's State Board of Pharmacy added additional requirements for collecting
pharmaceutical waste from commercial pharmacies. These new requirements added considerably more tracking for the pharmacy
which made it difficult for the pharmacy to continue hosting the dropboxes. The added requirements are only applicable if the dropbox
is located in a pharmacy, they did not apply to other locations. Due to these restrictions, the pharmaceutical dropboxes were removed
from three pharmacies and CMSD went from offering 4 disposal locations to two (Senior Center & CMSD HQ).
Since fiscal year 2017-2018, CMSD staff have worked on promoting the sharps and pharmaceutical program to let residents know of
the new locations and proper disposal options. CMSD staff has advertised the program on CMSD's website, social media platforms,
ads in the Costa Mesa's Recreation Guide, and Newport Mesa's State of the District Breakfast. Even with all the additional promotion
and advertisement for the program, collection levels of sharps and pharmaceutical waste have significantly decreased. The historical
trend illustrated below leads staff to believe that participating pharmacies were using the dropbox to dispose of their expired and
unused medication and it was not reflective of material collected from residents. Also included below is a graph of program cost per
fiscal year.
Subject 3. Pharmaceutical and Sharps Collection Program
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Receive and File
Goals 2.2 Collect sharps and pharmaceuticals
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The dropboxes are placed near the entry at all current locations and proof of CMSD service area residency is not required. Over the
last few months that CMSD HQ has been closed to the public due to the COVID-19 pandemic, staff has received calls wanting to
know where to dispose of their sharps and pharmaceuticals. Staff has inquired if they are CMSD residents and a majority of the
callers do not live or work in Costa Mesa or Newport Beach.
Based on this information, CMSD staff is recommending that the Sharps and Pharmaceutical program be discontinued. Currently,
ratepayer money is being used to fund this program and it is not being utilized by CMSD residents. There are several local options for
the safe disposal of these materials such as:
Pharmaceutical Waste - Collection drop box at Walgreens Pharmacy at 1726 Superior St Costa Mesa, CA 92627
- DEA hosts two national collection days in partnership with local police departments in April and October.
These events accept controlled substances
Sharps Waste - CMSD Residents can schedule a free door-to-door HHW pickup for the sharps
- Residents can drop off their sharps in a sealed container at any of the four permanent County HHW facilities
CMSD would continue to advertise and bring awareness to the need of proper disposal of these items as well as promote the proper
ways to do it. CMSD staff believes that the need to fund these programs is not there and funds should be redirected towards other
programs of use for CMSD residents.
Legal Review
N t li bl
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File Attachments
Cost by FY.png (14 KB)
Collection by FY.png (19 KB)
Workflow
Not applicable.
Environmental Review
Consideration of the Pharmaceutical and Sharps Collection Program is an administrative matter and not a disturbance of the
environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
For Fiscal Year 2020-2021, $14,000 was budgeted for the Sharps Program and $15,000 was budgeted for the Pharmaceutical
Program.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 9, 2020 Citizens Advisory
Committee meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
Workflow Sep 2, 2020 7:15 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Sep 3, 2020 11:53 AM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Sep 3, 2020 12:02 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 12:06 PM :: Final approval by Noelani Middenway
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Mike Benesh, Interim District Engineer
Date: September 8, 2020
Subject: Sewer Master Plan Update Status
Summary
The Master Plan Update draft is available for review and comment. The sewer flow data has been analyzed and the recommended
Capital Improvements to meet future capacity needs have been identified. Preliminary estimates of the costs of those improvement
projects have been determined and are included in the Draft Report. On September 9, 2020, the Citizens Advisory Committee will be
reviewing and commenting on the draft Sewer Master Plan.
Recommendation
That the Citizens Advisory Committee provide feedback to the Draft Sewer Master Plan.
Analysis
The primary goal of a Wastewater Master Plan is to determine whether the system has the capacity to handle flows from ultimate
build-out of the service area. The Ultimate Flows are based on the Land Use Element of the latest City of Costa Mesa, City of
Newport Beach General Plan and the County of Orange General Plans. These plans are designed to guide future growth within the
area for the next 15 years. Improvements to the District’s sewer system will have to be made to provide capacity for the expected
peak sewer flows.
Additionally, recently passed ordinances by the Cities of Costa Mesa and Newport Beach allow for construction of Accessory
Dwelling Units in excess of the General Plan densities. The anticipated flows for both the Ultimate build-out per the adopted General
Plans, and the additional dwelling units allowable under the A.D.U. Ordinances have been analyzed.
Future Sewer Main Improvements Required to Meet Ultimate Demand
The District has adopted the industry standard of designing new sewer lines up to 18 inches in diameter to be flowing no more than
half full at peak wet weather flow and 21 inch or larger sewers to be flowing no more than three quarters full at wet weather peak flow.
However, for the purposes of determining when additional capacity is required, flows above these limits are acceptable. However, at
no time are gravity sewers allowed to flow in a surcharged or pressure conditions. For the purposes of the Master Plan Update, pipes
that will be flowing above three quarters full at ultimate build-out will be considered over capacity.
Future Capital Improvement Projects to provide capacity for ultimate build-out.
There are six sewer mains and one pump station that will need upgrading to provide capacity at the General Plan Ultimate Build-Out.
Of the seven capital improvement projects listed below, staff has ranked the priority of each improvement with the ranking of 1 being
the highest priority. However, staff believes none of the improvements identified below will need to be completed for at least three
years. Staff will consider funding some projects below in the FY 2024-25 Budget.
Ultimate Build-Out Sewer Capacity Improvements
Service
Area No.Description Estimated Cost Priority Rank
9
12” Sewer on Santa Ana Avenue Northeast of 23 Street.
The project will include construction of 1500 feet of sewer main
between Cynthia Court and Brentwood Place.
$675,000 6
21
8” Sewer Main on 21 Street Southeast of Orange Avenue.
The project will include construction of 640 feet of sewer main
between Orange Avenue and Westminster Avenue.
$290,000 7
28 & 104 15” Hamilton – Thurin Sewer Main $720,000 2
Subject 4. Sewer Master Plan Update Status
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Discussion
Goals 1.14 Assess the capacity of the wastewater collection system
rd
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The project will include construction of 1600 feet of sewer main on
Hamilton Avenue east of Harbor Blvd. and Thurin Avenue south of
Victoria Avenue.
52
8” Sewer on Wilson West of Placentia.
The project will include construction of 1480 feet of sewer main on
Wilson Street between Placentia Avenue and National Avenue.
$665,000 5
62
18” Sewer Main on Harbor Blvd. South of Baker Street.
The project will include construction of 2400 feet of sewer main
between Baker Street and Adams Avenue.
$1,100,000 3
109
18” Sewer on Victoria Street between Thurin and Newport Avenue.
The project will include construction of an interconnect between the
existing 18” and 21” sewers on Victoria Street.
$50,000 1
PS5
Canyon Pump Station
Pump capacity will have to be increased from 800 gpm to 1160 gpm.
The project will include replacing the pumps, pump base, controls,
and wet well pipes for the pump Station.
$200,000 4
Impact of Accessory Dwelling Unit Related Density Increase
The increase in densities associated with the new Accessory Dwelling Unit Ordinances will impact virtually every sewer main in the
district to some extent. Most of the sewer mains in the district have enough excess capacity to handle the additional flows that will be
generated by the increased densities.
There are four gravity mains and two pump stations that will need improvement to provide for the additional flows from the A.D.U.
density increase. They are listed below.
A.D.U. Density Increase Capacity Improvements
No.Description Estimated Cost
6
10” Sewer Main on Irvine Avenue Northeast of 19 Street.
The project will include construction of 600 feet of sewer main between 19 Street and
the Alley Northeast of Costa Mesa Street.
$ 360,000
60 8” Sewer on Adams East of the Pump Station.
The project will include construction of 180 feet of sewer main on Adams Avenue.$ 90,000
67
10” Sewer on Gisler Avenue East of Gibraltar.
The project will include construction of 600 feet of sewer main on Michigan Place
between Gisler Avenue and the OCSD Trunk.
$ 300,000
69
12” Sewer Main Southerly of Mendoza Pump Station.
The project will include construction of 370 feet of sewer main between the pump station
and Mission Drive. The sewer will be 18 feet deep and cross under the flood control
channel.
$ 200,000
PS3
Adams Pump Station
Pump capacity will have to be increased from 500 gpm to 590 gpm. The project will
include replacing the pumps and pump base, and wet well pipes for the pump Station.
$ 200,000
Developer's Responsibility to Provide Additional Sewer Capacity
In the interest of fairness, the District committed to providing sewer capacity to the level identified in the Cities’ and County’s General
Plan but any additional capacity needed as a result of a developer proposing an even more intense land use would be the
responsibility of the developer. This policy relieves the District and the rate payers of the burden of funding sewer improvements
made necessary by the scenario of increasing project densities.
The District's policy is to require the developer to make a cash deposit to the District to fund a sewer analysis of the system where the
new development is proposed. The analysis checks the capacity of the system assuming the proposed development is the only
project that exceeds the General Plan density, but also checks line capacities assuming redevelopment of neighboring parcels also
occurs to levels beyond the General Plan. An appropriate participation level is then determined for the developers.
A similar method can be applied to property owners who desire to construct accessory dwelling units that would increase the density
of development above the General Plan density for their lot. The property owner could be assessed a fair share portion of the total
cost of sewer system improvements necessary to provide the additional capacity for the A.D.U.’s.
There are a number of other items addressed in the attached draft report.
Legal Review
District Counsel is recommending the Sewer Master Plan be presented to the Costa Mesa and Newport Beach Planning
Commissions for conformance review of their general plan.
th
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Environmental Review
The sewer master plan update is a planning study and Section 15262 of Article 18 Statutory Exemptions, of the California Code of
Regulations states: “A project involving only feasibility or planning studies for possible future actions which the agency,
board, or commission has not yet approved, adopted, or funded does not require the preparation of an EIR or negative
declaration but does require consideration of environmental factors. This section does not apply to the adoption of a plan
what will have a legally binding effect on later activities.” Consideration of the environmental factors will occur as part of each of
the projects listed in the master plan update.
Financial Review
The budget for the SMP project is $120,000 of which $30,000 is allocated for flow monitoring. The project was originally funded in the
2015-16 and 2016-17 budgets, then carried over into the following fiscal years to continue the project as follows:
Fiscal
Year
Adopted
Budget Carryover from Prior Year Fiscal Year
Expenses
Remaining
Balance
2015-16 $60,000 0 -$60,000
2016-17 $60,000 $60,000 -$120,000
2017-18 -$120,000 $4,005 $115,995
2018-19 -$115,995 $52,303 $63,692
2019-20 -$63,692 $47,245 $16,447
2020-21 -$16,447- Will request a
carryover later.
Total $120,000 $103,553 $16,447
As of June 30, 2020 the SMP project has a remaining budget balance of $16,447. Staff will request the Board of the Directors to
approve a carryover in the amount of $16,447 from FY 2019-20 to FY 2020-21 to continue and complete the project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 9, 2020 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CMSD WasteWater Master Plan - DRAFT 200805.pdf (4,748 KB)
Workflow
Workflow Aug 31, 2020 5:12 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 2, 2020 5:13 PM :: Final approval by Noelani Middenway
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#14/19
B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: September 9, 2020
Subject: Draft Revisions to the Sewer System Management Plan (SSMP)
Summary
On May 2, 2006, the State Water Regional Control Board (SWRCB) adopted Order No. 2006-0003 (Order), Statewide General Waste
Discharge Requirements (WDR) for Sanitary Sewer Systems. This Order requires that owners of wastewater collection systems with
more than a mile of pipeline have in place a Sewer System Management Program (SSMP) to comply with the terms of this Order,
which is to reduce the number and severity of Sanitary Sewer Overflows (SSOs), to audit the program every two years, and revise
the SSMP every five years.
Recommendation
That the Citizens Advisory Committee provide feedback on the proposed revisions to the District's Sewer System Management Plan
(SSMP).
Analysis
There are required elements that every agency must include in their SSMP because most industry experts agree these elements are
necessary to effectively manage a wastewater collection system.
In summary, the required elements of an SSMP include:
1. Collection system management goals;
2. Organization of personnel;
3. Legal Authority;
4. Operations and Maintenance Program;
5. Design and Performance Provisions;
6. Overflow Emergency Response Plan (OERP);
7. Fats, oils, and grease (FOG) Control Program;
8. System Evaluation and Capacity Assurance Plan (SECAP);
9. Monitoring, Measurement and Program Modification;
10. SSMP Program Auditing;
11.Communications Program;
12. SSMP Change Log.
As mentioned above, the State Order requires SSMPs to be revised every five years. If significant revisions are made than the
SSMP must be re-certified by the governing Board. The last time significant revisions were made that required recertification of the
District's SSMP was in 2015.
In addition, staff is will be soliciting proposals from private consulting firms to conduct an audit of the SSMP that will include auditing
the proposed revisions to the document. The audit is required by the State Order to be performed every two years. The purpose of
the audit is to evaluate the effectiveness of the SSMP as well as the District’s compliance with the SSMP elements. The
last audit of the District's SSMP was in 2018.
Legal Review
Not applicable
Environmental Review
Subject 5. Draft Revisions to the Sewer System Management Plan (SSMP)
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Discussion
Goals 1.1 Prevent Sanitary Sewer Overflows (SSOs)
1.4 Audit and update the Sewer System Management Plan (SSMP)
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#15/19
Preparing revisions of the District’s Sewer System Management Plan (SSMP) is an administrative matter, and administrative matters
are exempt under CEQA and the District’s CEQA Guidelines. The SSMP assists the District in providing comprehensive sewer
system management, including protection of the environment by eliminating sanitary sewer overflows.
Financial Review
The District did not incur any cost for revising the SSMP because all revisions were performed internally by staff. There is $15,000 in
the budget to perform the SSMP audit.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 9, 2020 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
SSMP 2020 Draft Amendments.pdf (1,506 KB)
SSMP 2020 Final.pdf (1,385 KB)
SSMP Appendix 1.pdf (2,494 KB)
Workflow
Workflow Sep 3, 2020 10:29 AM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 12:08 PM :: Final approval by Noelani Middenway
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#16/19
B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: September 9, 2020
Subject: Flushable Wipes Outreach
Summary
The District implemented a public outreach campaign about the dangers to flushing disposable wipes down the toilet. Even though
the label on these products indicated flushable wipes dissolve in water, the fact of the matter is that flushable wipes do not dissolve or
break down in water and have caused pipes to clog that have resulted in sewer backups. The District want's the public to be aware of
the potential dangers for using flushable wipes and remind everyone to only flush the three P's (Pee, Poop, and Paper (toilet)).
Recommendation
That the Citizens Advisory Committee receive and file public service announcements and submit recommendations how CAC
members can assist disseminating information that discourages the public from using flushable wipes.
Analysis
For years, sanitary/sanitation agencies, including CMSD, have warned the public about flushing disposable wipes down the
toilet. As you can read in the attached story from Forbes Magazine, flushable wipes do not dissolve or breakdown in water. Since
the outbreak of COVID-19, sanitary/sanitation agencies are experiencing an increase of flushable wipes in the sewer system because
of the scarcity of toilet paper and people being vigilant about using disinfecting wipes on surfaces.
Recently, CMSD implemented a public outreach campaign to remind people to only flush the three P's (Pee, Poop and Paper
(toilet)). The campaign includes two public announcement videos, a press release and information disseminated on social media
including the District's website, Facebook, Twitter and Instagram. Below are links to the public announcement videos and the "Do's
and Don't's found on the District's website.
CMSD YouTube Channel
CMSD Facebook
CMSD Website
Legal Review
Not applicable.
Environmental Review
Public outreach is an administrative matter and not a disturbance of the environment similar to grading or construction and not a
project under CEQA or the District’s CEQA Guidelines.
Financial Review
The flushable wipes outreach is one of four awareness campaigns the District's consultant, Tripepi Smith, is assisting the District
with its Communications Plan. The contract with Tripepi Smith to assist the District in its Communications Plan is costing the District
$81,620.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 9, 2020 Citizens Advisory
Committee meeting at District Headquarters and on District’s website.
Subject 6. Flushable Wipes Outreach
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Discussion
Goals 1.1 Prevent Sanitary Sewer Overflows (SSOs)
5.5 Use clear messaging and education to engage the community in District programs
and activities
5.6 Enhance communications platforms
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#17/19
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Forbes Story - Flushable Wipes.pdf (577 KB)
NPR Story - Flushable Wipes.pdf (210 KB)
Workflow
Workflow Sep 3, 2020 2:28 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 2:44 PM :: Final approval by Noelani Middenway
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#18/19
C. CLOSING ITEMS
Subject 1. Committee Member & Staff Comments
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Procedural
9/3/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#19/19
C. CLOSING ITEMS
The next Citizens Advisory Committee Meeting is scheduled for Wednesday, November 18, 2020 at 6:00 p.m. in the Costa Mesa
Sanitary District boardroom, located at 290 Paularino Avenue, Costa Mesa.
Subject 2. Adjournment
Meeting Sep 9, 2020 - Citizens Advisory Committee
Type Procedural