2020_05_26_board8/10/2020 BoardDocs® Pro
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Tuesday, May 26, 2020
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING MAY 26, 2020 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic. The livestream of the meeting can be viewed by clicking the "Video" icon on this page
(which will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
1. To join the meeting by phone, please call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 890-5931-1823#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
Public Comments. Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ferryman
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ferryman
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Ooten
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
James Ferryman, President
Robert Ooten, Vice President
Arlene Schafer, Secretary
Michael Scheafer, Director
Arthur Perry, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the
Board of Directors, all actions shall be based on/memorialized by the latest
document submitted as a late communication.
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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B. Public Comments - This time has been set aside for persons in the audience
to make comments on items within the subject matter jurisdiction of the Costa
Mesa Sanitary District that are not listed on this agenda. Members of the public
will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
Motion & Voting
Subject 1. Approve Consent Calendar
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 26, 2020
Subject: Approve the Board of Directors Study Session Minutes of April 14, 2020
Summary
The recorded minutes of the April 14, 2020 Board of Directors Study Session are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on April 14, 2020.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 26, 2020 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2020_04_14_ss.pdf (54 KB)
Subject 2. Approve the Board of Directors Study Session Minutes of April 14, 2020
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 14, 2020 - Board of Directors Study Session
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Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 18, 2020 5:57 PM :: Submitted by Gina Terraneo. Routed to Lindsey Orellana for
approval.
May 20, 2020 6:30 PM :: Approved by Lindsey Orellana. Routed to Scott Carroll for
approval.
May 20, 2020 6:40 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 3:46 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 26, 2020
Subject: Approve the Board of Directors Regular Meeting Minutes of April 27, 2020
Summary
The recorded minutes of the April 27, 2020 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on April 27, 2020.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 26, 2020 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2020_04_27_rm.pdf (283 KB)
Subject 3. Approve the Board of Directors Regular Meeting Minutes of April 27, 2020
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Apr 27, 2020 - Board of Directors Regular Meeting
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Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 18, 2020 5:58 PM :: Submitted by Gina Terraneo. Routed to Lindsey Orellana for
approval.
May 20, 2020 6:27 PM :: Approved by Lindsey Orellana. Routed to Scott Carroll for
approval.
May 20, 2020 6:41 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 3:47 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: May 26, 2020
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and
approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements
of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA
allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”,
and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include ….
C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 26, 2020 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board_compensation.pdf (744 KB)
Subject 4. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
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Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 19, 2020 5:08 PM :: Submitted by Gina Terraneo. Routed to Scott Carroll for
approval.
May 19, 2020 6:46 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 3:53 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Accountant
Date: May 26, 2020
Subject: Adopt Warrant Resolution No. CMSD 2020-11 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which
they were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which
they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 26, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Subject 5. Adopt Warrant Resolution No. CMSD 2020-11 Approving District Warrant
Registers
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action, Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2020-11 approving
District warrants for the month of April in the amount of $667,406.24.
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WARRANT RESO 2020-11.pdf (117 KB)
Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 14, 2020 11:18 AM :: Submitted by Lieu Tran. Routed to Kaitlin Tran for approval.
May 14, 2020 7:09 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 10:26 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 3:54 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Accountant
Date: May 26, 2020
Subject: Payroll Transparency Disclosure for April 2020
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 26, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
Refer item back to staff with further instructions.
Subject 6. Payroll Transparency Disclosure for April 2020
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors approve and file the report.
Goals 4.7 Demonstrate outstanding efforts in transparency
7.0 Finance
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File Attachments
Payroll Transparency Disclosure April 2020.pdf (906 KB)
Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 12, 2020 10:33 AM :: Submitted by Lieu Tran. Routed to Kaitlin Tran for approval.
May 12, 2020 12:23 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 10:27 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 3:56 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 26, 2020
Subject: Accept the occupancy count as presented as 22,961 and direct staff to prepare a warrant to CR&R Environmental
Services for $237,956.32 for April 2020 collection
Summary
Accept the occupancy count as presented using 22,961 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for April 2020 collection based on this occupancy report so long as the contractor fulfills the
obligations of the agreement in the amount of $237,956.32 to be ratified in the May 2020 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 22,961 as the correct number of active units and direct
staff to prepare a warrant to CR&R Environmental Services for April 2020 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $237,956.32 to be ratified in the May 2020 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash.
The District pays CR&R $10.3635 per occupant, per month. Each month, new residential customers in brand-new
developments contact the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the
residence, which results in an increase in the occupancy count as shown on the attached list.
As of April 30, 2020, total District occupancy was at 22,961 with twenty-two (22) new accounts added since the last billing period.
District staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for April 2020:
22,961 x $10.3635 =$237,956.32
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
Subject 7. Accept the occupancy count as presented as 22,961 and direct staff to prepare
a warrant to CR&R Environmental Services for $237,956.32 for April 2020
collection
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors accept the occupancy count as presented using 22,961 as the
correct number of active units and direct staff to prepare a warrant to CR&R
Environmental Services for April 2020 collection based on this occupancy report so long as
the contractor fulfills the obligations of the agreement in the amount of $237,956.32 to be
ratified in the May 2020 warrant list.
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which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 26, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2020-04-G occupancy revised.pdf (48 KB)
Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 18, 2020 4:32 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for
approval.
May 18, 2020 4:37 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 10:27 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 4:07 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 26, 2020
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $259,592.04 for April 2020 recycling and
disposal services in the May 2020 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill.
With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the
organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $259,592.04 for April 2020
recycling and disposal services to be ratified in the May 2020 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and
Newport Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are slightly off are
marked by an asterisk below.
Type of Waste InvoiceTonnageRate Amount Billed
Residential Waste - Costa Mesa 38523 1,468.96 $54.98$80,763.43*
Residential Waste - Costa Mesa 38560 1,600.24 $54.98$87,981.24*
Residential Waste - Newport Beach38524 56.24 $54.98$3,092.08
Residential Waste - Newport Beach38561 24.13 $54.98$1,326.67
Total Residential Waste 3,149.57 $173,163.42
Organics 38553 507.08 $75.65$38,360.62*
Organics 38591 635.40 $75.65$48,068.00*
Total Organics 1142.48 $86,428.62
Grand Total 4,292.05 $259,592.04
Legal Review
Not Applicable
Environmental Review
Subject 8. Approve the preparation of a warrant to CR Transfer in the amount of
$259,592.04 for April 2020 recycling and disposal services in the May 2020
warrant register
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $259,592.04 for April 2020 recycling and disposal services to be ratified in the
May 2020 warrant register.
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Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 26, 2020 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 18, 2020 4:18 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for
approval.
May 18, 2020 4:36 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 10:28 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 4:13 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 26, 2020
Subject: Contracts Signed by General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of March and April 2020.
Recommendation
That the Board of Directors receive and file this report
Analysis
Below are the contracts signed by the General Manager in the months of March and April 2020.
March
Contracts
1. National Plant Service - Cleaning 100,000 linear feet of pipeline. Cost: 66,368.25
2. JIMNI Systems– As needed Emergency Repair work on Pump Station. Cost: $30,000
3. Orange Coast Electric – Replace internal control panel and manual transfer switch at Westbluff Pump Station. Cost: $16,875
Purchase Orders
4. Service Master Advance Restoration – Board room ceiling. Cost: $3,208.05
April
Contracts
5. Tripepi Smith Associates – Communication support and strategy services. Cost: $81,621
Purchase Orders
6. Industrial Technical Services – Variable frequency drive, enclosure and parts for Gisler Pump Station. Cost: 4,189.55
7. Industrial Technical Services – Variable frequency drive, enclosure and parts for Iowa Pump Station. Cost: 4,189.55
8. Robin B. Hamers & Associates – Contract administration and inspection services for Project #311 Manhole Rehabilitation. Cost:
$2,500
9. Dependable Graham – Quarterly AC preventive maintenance at HQ and the Yard. Cost: 3,420
10. South Bay Foundry – Purchased 10 cast iron manhole covers. Cost: $2,850
Subject 9. Contracts Signed by the General Manager
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Board of Directors receive and file this report
Goals 5.0 Administrative Management
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Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not
result in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 26, 2020 Board of Directors meeting at
District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 19, 2020 1:57 PM :: Submitted by Scott Carroll. Routed to Kaitlin Tran for approval.
May 19, 2020 5:25 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 6:45 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 5:21 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: May 26, 2020
Subject: Approve the Investment Report for the Month of April 2020
Summary
Attached is the Investment Report for the month of April 2020. As required by the District’s Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of April 2020.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased,
maturity dates and interest rates as of April 30, 2020. The District’s investments are in compliance with the Statement of Investment
Policy adopted by the Board at the June 27, 2019 regular meeting, as well as the California Government Code. The market values in
this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The
market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within
the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is
consistent with industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of April 30, 2020, was 1.495%. The
yield to maturity of the portfolio was 1.498%. The District’s weighted average interest rate was 15 basis points (0.153%) below the
LAIF average monthly rate for April 2020 of 1.648%. The weighted average number of days to maturity for the District’s total portfolio
was 758 days (2.08 years). The duration of the underlying securities in LAIF as of April 30, 2020 was 189 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the
portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of April 30, 2020 was 50.69%.
The District has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover
the cash deficit during the period in which the District does not receive any of its annual charges from the County of
Orange. The revenue dry period is from June through October.
Subject 10. Investment Report for the Month of April 2020
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the Investment Report for the month of April 2020.
Goals 7.0 Finance
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Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics
recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but
which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover
the cash deficit during the period in which the District does not receive any of its annual charges from the County of
Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement
of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.418% for the year ending June 30, 2020. Through April 30, 2020, the
portfolio has earned a weighted average interest rate of 1.758%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 26, 2020 Board of Directors regular
meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - April 2020.pdf (642 KB)
Workflow
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 20, 2020 6:45 PM :: Submitted by Marc Davis. Routed to Noelani Middenway for
approval.
May 21, 2020 5:22 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve the Consent Calendar as presented.
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Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Dyana Bojarski, Administrative Services Manager
Date: May 26, 2020
Subject: 2019 Annual Health Benefits Broker Fees Report
Summary
As required by Section 1367.08 of the California Health and Safety Code and Section 10604.5 of the California Insurance Code, the
Costa Mesa Sanitary District must disclose any group health insurance premiums, fees, and commissions paid to all agents,
providers, and brokers.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Section 1367.08 of the Health and Safety Code
A health care service plan shall annually disclose to the governing board of a public agency that is the subscriber of a group contract,
the name and address of, and amount paid to, any agent, broker, or individual to whom the plan paid fees or commissions related to
the public agency's group contract. As part of this disclosure, the health care service plan shall include the name, address, and
amounts paid to the specific agents, brokers, or individuals involved in transactions with the public agency. The compensation
disclosure required by this section is in addition to any other compensation disclosure requirements that exist under law.
Section 10604.5 of the Insurance Code
An insurer shall annually disclose to the governing board of a public agency that is the policyholder of a group health insurance
policy, the name and address of, and amount paid to, any agent, broker, or individual to whom the insurer paid fees or commissions
related to the public agency's group health insurance policy.As part of this disclosure, the insurer shall include the name, address,
and amounts paid to the specific agents, brokers, or individuals involved in transactions with the public agency. The compensation
disclosure required by this section is in addition to any other compensation disclosure requirements that exist under law.
Summary of Health Benefits
CalPERS (California Public Employee Retirement Services) administers and negotiates rates and coverage for all District medical
plans. Services provided by CalPERS includes: plan design, negotiating with medical and pharmaceutical carriers, developing and
printing plan summaries, outlines and brochures, billing, claims processing, hosting an online database for enrollments and changes,
participant appeals and grievances, website design and maintenance, and free workshops/seminars for employers, employees, and
retirees.
Subject 11. Receive and File 2019 Annual Health Benefits Broker Fees Report
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors receive and file the report.
Goals 6.0 Personnel/Organizational Management
5.0 Administrative Management
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All non-medical health plans which include dental, vision, life, long-term disability, AD&D, and other individual plans such as accident,
cancer, specified health event, hospital, and short-term disability are administered and/or brokered by SDRMA (Special District Risk
Management Authority) or Aflac (American Family Life Assurance Company). Services provided by SDRMA and Aflac include: plan
design options, negotiating rates and benefits with carriers, legal and compliance updates and advice, open enrollment support,
assistance with claims processing and resolution, and support services.
Although the District obtains non-medical health plans through SDRMA, the disclosure codes do not apply because the agency
administers the non-medical programs through the California State Associations of Counties Excess Insurance Authority (CSAC-EIA
Health); it does not contract directly with brokers or insurance carriers of the Health Benefit Programs.
Agent, Broker, or Individuals Paid in Calendar Year 2019
Medical Broker/Administrator Medical Broker/Administrator
CalPERS
400 Q Street
Sacramento, CA 95811
AFLAC
1932 Wynnton Road
Columbus, GA 31999
The 2019 CalPERS Total Fees/Commissions amount was $457 and the percentage of premiums was 0.28%.
The 2019 Aflac Total Fees/Commissions amount was $4,354 and the percentage of premiums was 24.7%.
Plan
Year
Broker -
Administrator Coverage Premiums Total Fees &
Commissions
% of
Premiums
2019 CalPERS Medical $165,612 $457 0.28%
2019 Aflac Non-
medical $17,396 $4,354 24.7%
Legal Review
Not applicable.
Environmental Review
Disclosure and discussion of group health insurance premiums, fees, and commissions paid to agents or providers are administrative
matters and not a disturbance of the environment similar to grading or construction and the discussion is not a project under CEQA or
the District’s CEQA Guidelines.
Financial Review
The District paid a total of $183,008 in premiums for medical and non-medical expenses and $4,810 for fees and commissions in
2019.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 26, 2020 Board of Directors regular
meeting at District Headquarters and on the District's website.
Alternative Actions
Direct staff to report back with more information.
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Workflow May 11, 2020 3:44 PM :: Submitted by Dyana Bojarski. Routed to Kaitlin Tran for
approval.
May 13, 2020 4:50 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 10:29 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 5:26 PM :: Forced Approval by Gina Terraneo as the document publisher.
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Motion & Voting
To approve the Consent Calendar as presented.
Motion by Arlene Schafer, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 26, 2020
Subject: Approve Auditor Engagement Letter for Fiscal Year 2019-20 Audit
Summary
On May 24, 2018, the Board approved the professional services agreement for independent audit services to Teaman, Ramirez &
Smith, Inc. for the fiscal years ending June 30, 2018, 2019 and 2020. In preparation of the start of the June 30, 2020 audit, the
auditors have issued an Auditor Engagement Letter (Attachment A) disclosing their responsibilities under the U.S. Generally
Accepted Auditing Standards and Government Auditing Standards, and the State Controller's Minimum Audit Requirements for
California Special Districts. The audit is schedule to begin on October 12, 2020 and the report will be issued towards the end of the
calendar year.
Recommendation
The Board of Directors approve and file this report.
Analysis
The District has contracted for annual audit services with the firm Teaman, Ramirez & Smith, Inc. on May 24, 2018. This agreement
covers the fiscal years ended June 30, 2018 through June 30, 2020, plus options for two one-year extensions.
The purpose of the Auditor Engagement Letter is to define the auditor’s responsibility, as described by professional standards, which
is to express an opinion about whether the financial statements prepared by management with your oversight are fairly presented, in
all material respects, in conformity with the U.S. Generally Accepted Auditing Standards and Government Auditing Standards, and
the State Controller's Minimum Audit Requirements for California Special Districts. The audit of our financial statements does not
relieve you or management of your responsibilities as stated in our engagement letter dated May 8, 2020 (Attachment A).
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost for the fiscal year 2019-20 audit per the contract is $9,750 which was included in the budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 26, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
Refer the matter back to staff for additional information.
Subject 1. Approve Auditor Engagement Letter for Fiscal Year 2019-20 Audit
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action
Budgeted Yes
Recommended Action The Board of Directors approve and file this report.
Goals 7.0 Finance
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File Attachments
A. Auditor Engagement Letter FY 2019-20.pdf (613 KB)
Workflow
Motion & Voting
Workflow May 18, 2020 11:58 AM :: Submitted by Kaitlin Tran. Routed to Scott Carroll for approval.
May 19, 2020 10:31 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 6:15 PM :: Forced Approval by Gina Terraneo as the document publisher.
To approve and file this report.
Motion by Bob Ooten, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 26, 2020
Subject: Update on District's Response to COVID-19
Summary
On March 19, Governor Newsom issued a stay at home order to protect the health and well-being of all Californians and to establish
consistency across the state in order to slow the spread of COVID-19. The order precluded essential workers from staying home.
Essential workers include wastewater and solid waste collection workers.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The last update the Board received on the District's response to the pandemic was on April 14, 2020. Since April 14, the following
action has been taken by staff:
On April 20, 2020, the District's code enforcement activities were temporarily suspended due to the stay at home order. The
code enforcement position was furloughed.
On May 26, 2020, the District's code enforcement position was reinstated after the Governor relaxed some rules and CMSD
codes are now being enforced.
Staff is obtaining proposals to disinfect the fleet.
Staff obtained two infrared digital thermometers to take employee temperatures when they arrive to work.
The Yard and HQ are disinfected daily.
HQ is still closed to the public and staff is continuing to work staggered shifts where half of staff works at HQ two to three days
a week, while at the same time, the other half of staff is working from home.
Staff is monitoring ICU and hospitalization cases in Orange County. When the number of cases stabilizes for fourteen
consecutive days, the entire administrative staff will report back to HQ.
Plans are being developed to reopen HQ to the public.
Plans can still be submitted electronically or plans can still be dropped off in a marked box outside the front door of HQ.
Completed plan checks are picked up from a second box located outside the front door of HQ.
Plan check fees are still being paid online using Paypal or by credit card, but credit card payments are being made over the
phone.
Yard staff is still working in the field five days a week to maintain the wastewater collection system.
Solid waste collections, including curbside, large items and household hazardous waste, are still being performed by CR&R
Environmental Services.
Staff continues to participate in daily Operational Area conference calls to obtain the latest COVID-19 news.
Staff continues receiving Water/Wastewater Emergency Response Organization of Orange County (WEROC) Daily Situation
Reports and Emergency Action Plan.
Legal Review
Not applicable
Environmental Review
Providing the Board of Directors an update on the District's response to COVID-19 is an administrative matter that will not result in
direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
Subject 2. Update on District's Resonse to COVID-19
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Discussion
Goals 5.0 Administrative Management
5.5 Refine emergency operations procedures and upgrade infrastructure
6.0 Personnel/Organizational Management
6.3 Promote a safety culture within the organization
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To date, the District has accrued $6,285 in COVID-19 reimbursable expenses.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 26, 2020 Board of Directors regular
meeting on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
Workflow
Workflow May 19, 2020 3:48 PM :: Submitted by Scott Carroll. Routed to Kaitlin Tran for approval.
May 19, 2020 7:26 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
May 20, 2020 6:41 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 6:34 PM :: Forced Approval by Gina Terraneo as the document publisher.
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F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Michael Benesh, Interim District Engineer
Date: May 26, 2020
Subject: Capital Improvement Projects Status Report
Summary
Attached is a summary of the Capital Improvement Project activities during the month.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached are eleven capital improvement projects that are in progress or will soon begin.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 26, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
CIP Update May 2020 Mtg.pdf (674 KB)
Subject 1. Receive and File the Monthly Capital Improvements Project Status Report
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file the report.
Goals 4.7 Demonstrate outstanding efforts in transparency
7.2 Develop a long term CIP
1.10 Abandon five pump stations on the west side in conjunction with Orange County
Sanitation District companion project
1.4 System Wide Sewer Replacement and Repair Program
1.1 Manhole Cover Maintenance Program
1.0 Sewer Infrastructure
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Workflow
Workflow May 12, 2020 10:45 AM :: Submitted by Lieu Tran. Routed to Kaitlin Tran for approval.
May 12, 2020 12:25 PM :: Approved by Kaitlin Tran. Routed to Michael Benesh for
approval.
May 13, 2020 11:15 AM :: Approved by Michael Benesh. Routed to Scott Carroll for
approval.
May 19, 2020 3:49 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 21, 2020 6:35 PM :: Forced Approval by Gina Terraneo as the document publisher.
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#37/44
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ferryman)
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#38/44
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#39/44
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#40/44
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Information
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#41/44
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer)
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#42/44
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#43/44
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Discussion
8/10/2020 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#44/44
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON
MONDAY, JUNE 22, 2020 AT 4:30 P.M. IN THE DISTRICT'S BOARD ROOM, LOCATED AT 290 PAULARINO AVENUE,
COSTA MESA.
Subject 1. Adjourn
Meeting May 26, 2020 - Board of Directors Regular Meeting
Type Procedural