Loading...
Minutes - Board - 2019-10-29COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING OCTOBER 29, 2019 Members present Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer Members absent None Staff present Scott Carroll (General Manager), Dyana Bojarski (Administrative Services Manager), Colin Burns (District Counsel), Kaitlin Tran (Finance Manager), Robin Hamers (District Engineer), Nabila Guzman (Management Analyst 1), Angela Colunga (Office Specialist) Others present Judith Gielow (District resident & Citizens Advisory Committee Member) Jim Mosher (District resident) Saundra Jacobs (Independent Special Districts of Orange County President) Phoeurn Chan Arun (Young Southeast Asian Leaders Initiative fellow) Thidalath Vongsayalath (Young Southeast Asian Leaders Initiative fellow) Luke Money (Daily Pilot reporter) Meeting called to order at 5:30 P.M. A. OPENING ITEMS Procedural: 1. Call to Order - President Ferryman President Ferryman called the meeting to order at 5:30 P.M. Procedural: 2. Pledge of Allegiance - President Ferryman President Ferryman led the Pledge of Allegiance. Procedural: 3. Invocation - Vice President Ooten Vice President Ooten led the Invocation. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) Administrative Services Manager, Dyana Bojarski, conducted roll call and noted that all Board Members were present. Procedural: 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. General Manager, Scott Carroll, noted that the District did receive comments from Jim Mosher, a District resident, and copies of the communications were shared with the Board. He added that the District Counsel will comment on the communications when the referenced items are discussed in the agenda or at the Board's request. Procedural: 6. Ceremonial Matters and Presentations None at this time. B. Public Comments Procedural: 1. Public Comments President Ferryman opened public comments. Saundra Jacobs, President of the Independent Special Districts of Orange County (ISDOC) and the Santa Margarita Water District Board of Directors, provided comments. Ms. Jacobs thanked the Board for their support in her campaign for the voting seat on the Orange County Local Agency Formation Commission (OCLAFCO). Ms. Jacobs shared that she will be running again for the same seat in June 2020. Director Perry inquired about the timeline for alternate seats. Director Scheafer expressed his support for Ms. Jacobs. Seeing no one else wishing to speak, President Ferryman closed public comments. C. CONSENT CALENDAR Action (Consent): 1. Approve Consent Calendar COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Recommendation: That the Board of Directors approve the Consent Calendar as presented. Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes of September 10, 2019 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent), Minutes: 3. Approve the Board of Directors Regular Meeting Minutes of September 19, 2019 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent): 4. Approve the Board of Directors Special Meeting Minutes of September 23, 2019 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent): 5. Approve the Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approve the compensation and reimbursement of expenses as presented. Action (Consent): 6. Adopt Warrant Resolution No. CMSD 2020-04 Approving District Warrant Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2020-04 approving District warrants for the month of September 2019 in the amount of $1,003,752.79. Action (Consent): 7. Payroll Transparency Disclosure for September 2019 Recommendation: That the Board of Directors approve and file the report. Action (Consent): 8. Accept the occupancy count as presented as 22,871 and direct staff to prepare a warrant to CR&R Environmental Services for $237,023.61 for September 2019 collection Recommendation: That the Board of Directors accept the occupancy count as presented using 22,871 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for September 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $237,023.61 to be ratified in the October 2019 warrant list. Action (Consent): 9. Approve the preparation of a warrant to CR Transfer in the amount of $209,067.43 for September 2019 recycling and disposal services in the October 2019 warrant register COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Recommendation: That the Board of Directors approve the preparation of a warrant to CR Transfer in the amount of $209,067.43 for September 2019 recycling and disposal services to be ratified in the October 2019 warrant register. Action (Consent): 10. Receive and File Fiscal Year 2018-2019 Annual Compliance Report for Requirements of Government Code Section 66013 (d) for Capacity Charges Recommendation: Staff recommends the Board of Directors receive and file this report. Action (Consent): 11. Receive and File Annual Report of Expenses — Fiscal Year 2018-2019 Recommendation: Staff recommends that the Board of Directors receive and file the Annual Report of Expenses for the Fiscal Year 2018-2019. Action (Consent): 12. Adopt Resolution No. 2019-925 Ordering that Publication of Ordinance No. 129 has occurred Recommendation: That the Board of Directors adopt Resolution No. 2019-925 ordering that the publication of Ordinance No. 129 has occurred. Action (Consent): 13. Investment Report for the Month of August 2019 Recommendation: That the Board of Directors approve the Investment Report for the Month of August 2019. Action (Consent): 14. Contracts Signed by the General Manager Recommendation: That the Board of Directors receive and file this report. Motion: To approve the Consent Calendar as presented. Motion by Bob Ooten, second by Mike Scheafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no discussion. D. PUBLIC HEARINGS None at this time. E. GENERAL MANAGER'S REPORTS Action: 1. Citizens Advisory Committee (CAC) September 18, 2019 Meeting Overview Recommendation: That the Board of Directors receive and file this report. Mr. Carroll opened the discussion to questions. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Director Perry inquired about the attendance of the CAC meeting on September 18, 2019. Mr. Carroll shared that there were absences. Director Scheafer asked if CAC Vice Chair Graham Jr. is still unable to attend the meetings and if the CAC is looking into replacing that member. Mr. Carroll responded that the CAC is in the process of replacing CAC Vice Chair Graham Jr. Director Scheafer noted that the CAC members are obligated to attend at least one Board Meeting. He recommended that the Chair of the CAC reiterate this to the CAC members. He commented that the CAC is responsible for advising the Board. Secretary Schafer inquired about the CAC meeting attendance policy. Mr. Carroll noted that he would review the policy. There was no further discussion and the report was received. Action: 2. Receive and File the 2015-20 Strategic Plan Quarterly Update — FY 2019- 20 1 st Quarter Recommendation: That the Board of Directors receive and file this report. Mr. Carroll noted that this is a standard report and asked if the Board of Directors had any questions regarding the Strategic Plan Quarterly Report. Vice President Ooten asked when staff will begin developing the next Strategic Plan. Mr. Carroll shared that he will be starting the process next year by facilitating workshops with staff and the Board to develop another 5-year Strategic Plan. Director Perry asked if the process will be done internally. Mr. Carroll noted that the decision is to be made by the Board, but he believes that it can be done internally without the need for consultants. Vice President Ooten inquired about the amount of sanitary sewer overflows (SSOs). He requested to discuss this issue as a future Study Session item to figure out how to prevent future SSOs. Director Scheafer asked if one of the recent SSOs occurred at a Denny's location. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Mr. Carroll noted that there was not a recent SSO at Denny's, and added that if there was an SSO at Denny's, it would be considered a private SSO. Director Scheafer inquired about staffs recent EOC training and requested a brief update on it at the next Study Session meeting. There was no further discussion and the report was received. Action: 3. Performance Measurement Program Update Report: January — September 2019. Recommendation: That the Board of Directors receive and file this report. Mr. Carroll highlighted a few measures within the report. Firstly, he discussed the increase in sanitary sewer spills and shared that staff will have a report highlighting the causes of the spills and strategies to prevent future spills. Secondly, Mr. Carroll discussed the solid waste disposal rate per person, which is calculated by CalRecycle. He noted that the City of Costa Mesa's solid waste disposal rate increased from 4.8 pounds per person in 2017 to 5.4 pounds in 2018. Mr. Carroll shared that he initially believed that the increase was due to an increase in population, but CalRecycle reported that the population decreased. He shared that he did not have answer as to why disposal rates are increasing, and he noted that he will be getting a copy of CalRecycle's report to analyze the potential causes. Mr. Carroll pointed out that the City's disposal rate is currently below the State's mandated rate of less than 8.4 pounds per person. Lastly, Mr. Carroll shared that 86% of District employees indicated that the District is a better organization than it was a year ago. Mr. Carroll noted that he and the leadership team have been working collaboratively to create a work culture based on trust and cooperation. Director Perry inquired about the City's solid waste disposal rate and whether the District can discuss the matter at the next Liaison Committee meeting. Mr. Carroll indicated that he does not think it is necessary to discuss this with the City at this moment in time. President Ferryman shared that in 2017 the District had zero SSOs, and that in 2018 the District only had 2 SSOs. Mr. Carroll reassured him that staff will have a report explaining the causes of the recent spills and strategies to prevent future spills. There was no further discussion and the report was received. Action: 4. Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2018-19 to Fiscal Year 2019-20 COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Recommendation: That the Board of Directors approve the re -appropriation of funds in the Fiscal Year 2019-20 for the carryover items from the prior fiscal year as detailed in Attachments A and B, and summarized as follows: - 10 Solid Waste Fund: Carryover Appropriations $29, 410, Encumbrances $0 - 20 Wastewater Fund: Carryover Appropriations $2,995,517, Encumbrances $434,481 Finance Manager, Kaitlin Tran, provided report details. Director Scheafer inquired about the professional services for public relations in the solid waste fund and asked if there is a category for public relations in the wastewater fund. Ms. Tran shared that there is such a category in the wastewater fund. Director Scheafer asked if there is a line item detailing what CR&R contributes to the District's public relations solid waste fund. The Board discussed CR&R's contributions toward educational initiatives rather than public relations. Motion: To approve the re -appropriations of funds in the Fiscal Year 2019-2020 for the carryover items of the prior fiscal year as detailed in Attachments A and B. Motion by Bob Ooten, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. Action: 5. Multi -Family Proposal — Update Recommendation: That the Board of Directors provide feedback and direction to staff. Management Analyst I, Nabila Guzman, provided report details. She noted that staff recommends hiring a consultant to complete a study that would provide both the District and the City of Costa Mesa with approximate costs for the District to provide solid waste services. She explained that this study is estimated to cost $40,000 and District staff recommends seeking the City's approval to perform the study and request their participation to avoid bias. Ms. Guzman noted that this study is not included in the current budget and the District would have to appropriate funds from the Solid Waste Fund Balance to cover this cost. Director Scheafer asked if the City of Costa Mesa is aware of the 2020 State mandate on recycling. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Ms. Guzman reassured Director Scheafer that the City has been made aware of the State mandate, and that the City is looking into changing their code to make all the haulers that operate in their open market liable for meeting the 2020 mandate. Director Scheafer indicated opposition to funding a study for $40,000. Vice President Ooten indicated agreement with Director Scheafer and commented that the City of Costa Mesa makes about $2 million a year from their solid waste fees. He suggested setting up a meeting with City staff to ask if they are interested in conducting this study. Secretary Schafer asked how many haulers the City works with. Ms. Guzman estimated that there are between seven and nine haulers for commercial and multi -family properties. President Ferryman noted that the City is depending on contractors to comply with the State mandate. Director Perry commented that the City will have to increase their fees to pay for the services and ensure compliance. The Board discussed the 2020 State mandate on recycling. Director Perry commented that if the City had one vendor for hauling services, then the City's franchise fee would generate much more than $2 million. He recommended researching a few different vendors to determine what the possible franchise fees would be, and then discussing this as a future Study Session item. He indicated opposition to the $40,000 study. The Board directed staff not to move forward with the study, and instead requested that this matter be discussed by the Solid Waste Ad Hoc Committee. There was no further discussion. Action: 6. Consider Attending the Waste Expo Conference in New Orleans from May 4-7, 2020 Recommendation: That the Board of Directors consider attending the Waste Expo Conference in New Orleans from May 4-7, 2020 and direct staff to bring back for Board consideration the approval of an appropriation of funds from the Solid Waste Fund Balance. Mr. Carroll shared that the cost of the Waste Expo Conference is not included in the current budget, but that staff estimates the cost for one person to attend the COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 conference to be $3,205.00. He recommended that the Board approve appropriating the necessary funds if they would like to send a staff member to this conference. Director Scheafer expressed his support for the Waste Expo Conference. Director Perry noted that he is not available to attend the conference. Vice President Ooten suggested that Director Scheafer and Ms. Guzman attend the conference. Secretary Schafer expressed interest in attending the conference. Vice President Ooten and President Ferryman indicated that they are not interested in attending. The Board directed staff to bring back for Board consideration the appropriation of funds from the Solid Waste Fund Balance for 2 Board Members and 1 staff member to attend the Waste Expo Conference. There was no further discussion. Action: 7. Consider Approving Appropriation of Funds for Boardroom Audio Visual System Repair Recommendation: That the Board of Directors consider appropriating $21,881.62 for the repair of the District Boardroom audio visual system. Director Scheafer asked for an update on the current audio-visual system. Mr. Carroll shared that the audio system failed and that the contractor responsible for the installation is unresponsive as how to fix the system. He noted that staff researched four qualified audio-visual vendors who all quoted the repair at about $20,000. He explained that staff conducted a bid proposal and recommended to select the second to lowest bid of $21,881.62. President Ferryman asked Mr. Carroll if he is authorized to make this purchase. Mr. Carroll noted that he is authorized to make this purchase, but he needs Board approval to appropriate the funds. Secretary Schafer expressed her support for the appropriation of funds to repair the system. Motion: To approve the appropriation of $21,881.62 for the repair of the District Boardroom audio visual system. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Motion by Jim Ferryman, second by Bob Ooten Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. Action: 2. #318 President Pump Station Reconstruction Recommendation for Alternative 2 Recommendation: The Board of Directors: 1. Direct the General Manager to have plans and specifications prepared in accordance with Alternative 2 as outlined in this report. 2. Direct the General Manager to have the District Engineer complete the design phase for an engineering fee of $98,900. Mr. Carroll requested to move this item from the Engineer's Reports to General Manager's Reports. District Engineer, Rob Hamers, gave a brief explanation of Alternative 2 for Project #318 President Pump Station, the change in building codes, and the cost analysis of the reconstruction. Mr. Hamers then recused himself and sat in the audience during the remaining discussion of this item. Vice President Ooten expressed that he favored the alternative that had the pump station located within a cul de sac. Mr. Hamers noted that the CAC supports Alternative 2. Mr. Carroll shared that the majority of residents who responded to the survey about the pump station did not favor having the pump station located in the cul de sac. Mr. Hamers indicated that he supports Alternative 2, as it is the most cost-effective solution. Director Scheafer asked about the increased amount of steel for the project. Mr. Hamers shared that the contractor will be drilling a hole, adding the steel by one or two inches, and pouring concrete in the hole and over the steel to make a wall. Secretary Schafer asked if Mr. Hamers will be informing the residents of Alternative 2. Mr. Hamers stated that the Board will need to inform the General Manager of their decision to implement this plan and then the General Manager will be responsible for informing the residents. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Motion: To direct the General Manager to have plans and specifications prepared in accordance with Alternative 2 as outlined in this report. Motion by Art Perry, second by Arlene Schafer Final Resolution: Motion Carries 4-0-1 Aye: Arlene Schafer, Art Perry, Jim Ferryman, Mike Scheafer Abstain: Bob Ooten Motion: To direct the General Manager to have the District Engineer complete the design phase for an engineering fee of $98,900. Motion by Art Perry, second by Mike Scheafer Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. E. ENGINEER'S REPORTS Action: 1. Receive and File the Monthly Capital Improvements Project Status Report Recommendation: That the Board of Directors receive and file the report. Mr. Hamers presented the report details and welcomed questions. Director Scheafer asked if the District is prepared for a possible rainy season. Mr. Hamers shared that a smoke test was conducted at the Mendoza pump station and that he is waiting on the test results. Furthermore, Mr. Hamers added that at his quarterly meetings, he will be discussing plugging and sealing manholes to prepare for a rainy season. Vice President Ooten inquired about old ductile pipes that are being cleaned out and re -lined. Mr. Hamers shared that Phase 1 encompasses all full-length sections of ductile pipe and Phase 2 will include areas consisting of 20 feet of ductile pipe. He noted that wherever there is ductile pipe in -the gravity system, it needs to be re -lined. He added that this project is part of the Master Plan and has already been calculated in the budget. Vice President Ooten asked if the 10 sewer siphons listed in the present contract are the total amount of sewer siphons in the District. Mr. Hamers assured Vice President Ooten that 10 is the total number of siphons and that he will be analyzing the siphons as they are made of ductile pipe as well. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Vice President Ooten asked how a siphon is televised and if it has to be de - watered. Mr. Hamers confirmed that it has to be de -watered and commented that it is a very tricky process. There were no further questions or discussion. Action: 3. #321 Indus Sewer Main Relocation; Accept Improvements, File Notice of Completion, Exonerate Bonds Recommendation: That the Board of Directors accept improvements and file a Notice of Completion, authorize payment of 5% retention 35 days after Notice of Completion is recorded, and exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Mr. Hamers reported that the project was a success. Director Perry asked if there will be any problems with the owners of the property. Mr. Hamers reassured the Board that he worked with the owners and their management representative throughout the project and experienced no issues. Motion: To accept improvements and file a Notice of Completion, authorize payment of 5% retention 35 days after Notice of Completion is recorded, and exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Motion by Mike Scheafer, second by Arlene Schafer Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There were no further questions or discussion. F. TREASURER'S REPORTS Action: 1. Approve the Investment Report for the Month of September 2019 Recommendation: That the Board of Directors approve the Investment report for the month of September 2019. District Treasurer, Marc Davis, presented the Board with their quarterly review of the District's investment portfolio. He shared that the Federal Reserve has cut interest rates twice this year and there is anticipation that interest rates will be cut again during their upcoming meeting. He noted that as interest rates are cut, bond rates tend to decrease and thus, the District's portfolio also decreases. Mr. Davis COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 highlighted that economists will decide to cut interest rates based on the effects of the global economy, the United States' trade war with China, job growth, and consumer spending. Mr. Davis welcomed comments or questions. Director Scheafer asked if the current political climate will influence the Federal Reserve's decision to cut interest rates. Mr. Davis was not able to provide an answer as to how much of an effect the current impeachment process will have on the financial markets. Motion: To approve the Investment Report for the month of September 2019. Motion by Arlene Schafer, second by Bob Ooten Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. G. ATTORNEY'S REPORTS Action: 1. Consider Adopting Resolution No. 2019-926 Modifying the Wastewater Discharge Permit Conditional Waiver Permit for Denny's 3170 Harbor Blvd. Recommendation: That the Board of Directors adopt Resolution No. 2019-926 Modifying the Wastewater Discharge Permit Conditional Waiver Permit for Denny's 3170 Harbor Blvd. District Counsel, Colin Burns, proposed a resolution memorializing the findings made during the Denny's hearing. He noted that the Denny's hearing resulted in Denny's being ordered to increase lateral maintenance, in which hydro jetting occurs once a month rather than once every other month. Mr. Burns presented Mr. Mosher's comments on the matter. The Board had no comments or questions regarding Mr. Mosher's comments. Mr. Burns reassured the Board that there are no recommended adjustments to be made to the resolution. Motion: To adopt Resolution No. 2019-926 Modifying the Wastewater Discharge Permit Conditional Waiver Permit for Denny's 3170 Harbor Blvd. Motion by Arlene Schafer, second by Art Perry Final Resolution: Motion Carries 4-1 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman No: Mike Scheafer Director Scheafer asked Mr. Burns about a recent Fair Political Practices Commission (FPPC) ruling that granted a Newport Beach Board Member voting COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 power on matters regarding Balboa Island even though he is a resident of Balboa Island. Mr. Burns noted that the FPPC can issue an opinion if there is no financial impact on the Board Member/resident's property. There was no further discussion. H. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per them compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. 1. Orange County Sanitation District (OCSD) - (President Ferryman) President Ferryman shared that he was, not able to attend the recent OCSD meeting. Vice President Ooten and Director Scheafer noted that they attended the meeting. Vice President Ooten commented that the meeting highlighted OCSD's accomplishments. 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) No report was given. 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Secretary Schafer noted that she did not attend the last ISDOC meeting. Vice President Ooten and Director Perry noted that they attended the meeting and shared that the meeting centered on homelessness and transportation. Vice President Ooten noted that California makes up 10% of the total population in the United States and 50% of the total homeless population. Director Perry shared that ISDOC will open an Emergency Management position in the waste/wastewater division. He recommended that Mr. Carroll consider looking into recommending a representative for the Board. 4. California Special Districts Association (CSDA) - (Secretary Schafer) COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29, 2019 Secretary Schafer shared that the CSDA meeting focused on their year-end report of carryover legislation. She noted that she also attended CSDA's membership service meeting where CSDA set dates for next year's meetings and events. 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Director Scheafer shared that SDRMA's Board meeting will be taking place next month. He noted that he will have an update at the next Board meeting. He noted that SDRMA has a new Board member joining in January 2020. He shared a letter from SDRMA that formally acknowledges CMSD's governing body and management staff for having no paid property liability claims for the program year of 2018-2019. 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Director Scheafer shared that he attended the Newport -Mesa Unified School District's State of the Schools Breakfast along with Director Perry and Secretary Schafer. Secretary Schafer acknowledged the District's Open House/State of the District. Director Perry asked how many people attended the event. Mr. Carroll shared that the District had about 88-90 people in attendance. J. OLD BUSINESS None. K. NEW BUSINESS None. 1. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Discussion: 1. Oral Communications and Director Comments The Board had no additional communications or comments. M. ADJOURN TO CLOSED SESSION President Ferryman adjourned the meeting to closed session at 7:01 P.M. for the following items: COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 29,2019 Conference with Legal Counsel- Existing Litigation (Government Code §54956.9(d)(1)) Steve Hodges v. Costa Mesa Sanitary District, Scott Carroll, Does 1 through 50 OCSC No. 30-2019-01102477-CU-OE-CJC N. RECONVENE TO OPEN SESSION President Ferryman reconvened the meeting to open session at 7:11 P.M. and reported out that the Board took no reportable action during the closed session. O. CLOSING ITEMS Procedural: 1. Adjourn President Ferryman adjourned the meeting at 7:11 P.M. XJ A4ne Schafer Secretary faes Ferryman P4sident