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Minutes - Board - 2019-07-25COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING JULY 25, 2019 Members present Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer Members absent Art Perry Staff present Scott Carroll (General Manager), Alan Burns (District Counsel), Robin Hamers (District Engineer), Marc Davis (District Treasurer), Noelani Middenway (District Clerk & Public Information Officer), Kaitlin Tran (Finance Manager), Gina Terraneo (Management Analyst II) Others present Jim Mosher (District resident) Meeting called to order at 5:30 P.M. A. OPENING ITEMS Procedural: 1. Call to Order - President Ferryman President Ferryman called the meeting to order at 5:30 P.M. Procedural: 2. Pledge of Allegiance - President Ferryman President Ferryman led the Pledge of Allegiance. Procedural: 3. Invocation - Vice President Ooten Vice President Ooten led the Invocation. Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 District Clerk and Public Information Officer, Noelani Middenway, conducted roll call and noted that President Ferryman, Vice President Ooten, Secretary Schafer, and Director Scheafer were present. She added that Director Perry was absent and excused from the meeting. Procedural: 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. None at this time. Procedural: 6. Ceremonial Matters and Presentations None at this time. B. Public Comments Procedural: 1. Public Comments President Ferryman opened public comments. Seeing no one wishing to speak, he closed public comments. C. CONSENT CALENDAR Action (Consent): 1. Approve Consent Calendar Recommendation: That the Board of Directors approve the Consent Calendar as presented. Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes of June 18, 2019 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent), Minutes: 3. Approve the Amended Board of Directors Regular Meeting Minutes of June 27, 2019 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent): 4. Payroll Transparency Disclosure for June 2019 Recommendation: That the Board of Directors approve and file the report. Action (Consent): 5. Approve the Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approve the compensation and reimbursement of expenses as presented. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Action (Consent): 6. Adopt Warrant Resolution No. CMSD 2020-01 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2020-01 approving District warrants for the month of June 2019 in the amount of $700,641.80. Action (Consent): 7. Accept the occupancy count as presented as 22,821 and direct staff to prepare a warrant to CR&R Environmental Services for $223,540.82 for June 2019 collection Recommendation: That the Board of Directors accept the occupancy count as presented using 22,821 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for June 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $223,540.82 to be ratified in the July 2019 warrant list. Action (Consent): 8. Approve the preparation of a warrant to CR Transfer in the amount of $196,295.59 for June 2019 recycling and disposal services in the July 2019 warrant register Recommendation: That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $196,295.59 for June 2019 recycling and disposal services to be ratified in the July 2019 warrant register. Action (Consent): 9. Contracts Signed by General Manager Recommendation: That the Board of Directors receive and file this report. Action: 10. Consider Adopting Ordinance No. 128 Prohibiting Interference with District Easements, Sewer Facilities and Adopting Sewer Easement Maintenance Cooperation Standards and Amending the Chapter Number for Incorporation into the District's Operations Code Recommendation: That the Board of Directors adopt Ordinance No. 128 Prohibiting Interference with District Easements, and Sewer Facilities and Adopting Sewer Easement Maintenance Cooperation Standards and Amending the Chapter Number for Incorporation Into the District's Operations Code. Motion: To approve the Consent Calendar as presented. Motion by Mike Scheafer, second by Arlene Schafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer There were no questions or discussion. President Ferryman moved Item G1 forward in the meeting to accommodate District Treasurer, Marc Davis' schedule. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 G. TREASURER'S REPORTS Action: 1. Approve the Investment Report for the Month of June 2019 Recommendation: That the Board of Directors approve the Investment Report for the month of June 2019. Mr. Davis provided an overview of the June 2019 Investment Report. He noted that as of June 30, 2019, the District's investment portfolio was earning 1.98%. Mr. Davis explained that the Dow has fluctuated over time, but it is about 4,000 points up overall for the first six months of 2019. He noted that this has resulted in the District's treasuries going down slightly. Additionally, Mr. Davis shared that one of the District's investments (a negotiable certificate of deposit) matured in June, and that money was reinvested into two additional certificates of deposit that are earning about 2%. He added that interest rates are starting to decrease, which is resulting in more investments getting called back. Lastly, he noted that 40% of the portfolio is due to mature within the next six months and he welcomed questions. Director Scheafer asked if Mr. Davis foresees there being any financial impact from the recent changes in leadership in the United Kingdom and Puerto Rico. He asked if the District has any international investments. Mr. Davis noted that he has not seen any impact yet, other than the trend of treasuries coming down. He noted that the District does not currently have any investments in Puerto Rican banks (although this is allowed), and no supernational obligations or World Bank investments. Discussion followed regarding supernational obligations. Motion: To approve the Investment Report for the month of June 2019. Motion by Arlene Schafer, second by Mike Scheafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer There was no. further discussion. D. PUBLIC HEARINGS None at this time. E. GENERAL MANAGER'S REPORTS Action: 1. Consider Contribution Program Application for Second Chance Orange County Gala Event COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 259 2019 Recommendation: That the Board of Directors: 1. Approve the Second Chance Orange County contribution application requesting a $1,000 table sponsorship for their Gala Event on September 17, 2019; and 2. Make a finding that this contribution will increase District visibility and promote the District's purposes of recycling, proper disposal or prevention of sanitary sewer overflows by disseminating program flyers at the event. General Manager, Scott Carroll, shared that the District received a Contribution Program Application from Second Chance Orange County ("Second Chance OC") requesting a $1,000 table sponsorship for their September 17, 2019 Gala Event. He explained that this event allows Second Chance OC to fundraise and showcase their achievements in reducing homelessness in Orange County. Mr. Carroll noted that the table sponsorship would include 8 tickets, and he suggested that the contribution can support the District's mission of protecting the environment and the community's health through reducing the impacts of homelessness on public health. He added that the District would be given the opportunity to display flyers promoting its special programs (such as the Sewer Inspection Rebate Program and the Citizens Environmental Protection Academy) on Gala tables. President Ferryman confirmed the requested amount. Secretary Schafer noted that the staff report indicates that the District has $5,000 remaining for the purpose of contributions. She commented that she cannot see the District contributing $1,000, and that the event does not fully serve the District's purpose. She added that a $500 contribution may be more appropriate if the Board decides to contribute. Lastly, she noted that the Board Members may not be able to attend the Gala. President Ferryman indicated agreement with Secretary Schafer. Director Scheafer confirmed that Second Chance OC would allow the District to promote multiple programs in exchange for the contribution. He also verified the District's remaining contribution budget. He reiterated that the District and Second Chance OC have worked toward the reduction of homelessness in Costa Mesa, and he noted that the Gala presents an opportunity for District officials to network with other local officials. He commented that this may be beneficial given the upcoming Municipal Service Review (MSR) process. He indicated that he would support a $1,000 contribution. Vice President Ooten commented that the Gala is not taking place in Costa Mesa and indicated that he has some reservations regarding a $1,000 contribution. He asked if District staff will attend the Gala. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Mr. Carroll shared that he attended the Gala last year, but paid for his own ticket. He noted that he will do the same this year if the Board decides against the contribution. He added that the Board has a good relationship with Costa Mesa's elected officials, but could improve relations with Newport Beach's elected officials. District resident and wastewater customer, Jim Mosher, commented that the District is renting office space to Second Chance OC for what is likely to be a good rate. Mr. Carroll commented that the office space is being rented at market rate. Mr. Mosher suggested that Second Chance OC should be offering the District recognition for the office space rental, and perhaps it is not necessary for them to request $1,000 in addition to this. He commented that the staff report did not include the anticipated attendance, and he noted that he believes the advertising benefit would make a relatively small impact. Mr. Mosher suggested that the majority of the contribution would go toward the cost of dinner. He added that the event is scheduled on the same evening as the Newport Beach Homeless Task Force meeting, which could result in those individuals being late for the event. Lastly, he commented that the stated purpose seems far from the core purposes of the District. Motion: To approve a contribution of $500 toward Second Chance OC's Gala on September 17, 2019 and to make a finding that this contribution will increase District visibility and promote the District's purposes of recycling, proper disposal, and prevention of sanitary sewer overflows by disseminating program flyers at the event. Motion by Arlene Schafer. Substitute Motion: To approve a contribution of $1,000 toward Second Chance OC's Gala on September 17, 2019 and to make a finding that this contribution will increase District visibility and promote the District's purposes of recycling, proper disposal, and prevention of sanitary sewer overflows by disseminating program flyers at the event. Motion by Mike Scheafer. Motion died for lack of a second. Motion: To approve a contribution of $500 toward Second Chance OC's Gala on September 17, 2019 and to make a finding that this contribution will increase District visibility and promote the District's purposes of recycling, proper disposal, and prevention of sanitary sewer overflows by disseminating program flyers at the event. Motion by Arlene Schafer, second by Jim Ferryman. Final Resolution: Motion Carries 4-0-1 with Director Perry not present COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer Director Scheafer commented that he supported the original motion because he did not want Second Chance OC to end up without a contribution. Mr. Carroll noted that he will bring the decision to Second Chance OC to find out if they will still allow the District to disseminate flyers, even though the contribution is less than they requested. President Ferryman noted that, as stated in the motion, the contribution is contingent upon the District having the opportunity to disseminate flyers to promote its programs. There was no further discussion. Action: 2. Receive and File the 2015-20 Strategic Plan Quarterly Update - FY 2018- 19 4th Quarter Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented the 2015-20 Strategic Plan Quarterly Update for the fourth quarter of FY 2018-19. He welcomed questions. Director Scheafer inquired about a change that was made to a project involving Indus Street. District Engineer, Robin Harriers, noted that budget adjustments were already made for the Indus project. There was no further discussion and the report was received. Action: 3. Receive and File Preliminary Fourth Quarter Budget Review for FY2018- 19 Recommendation: That the Board of Directors receive and file this report. Finance Manager, Kaitlin Tran, presented the preliminary fourth quarter Budget Review for FY 2018-19. She noted that not all of the invoices for this quarter have been received and paid yet, and that the numbers will not be finalized until the annual audit is completed later in the year. Ms. Tran provided overviews of the projected statuses for the Solid Waste and Wastewater Funds. Additionally, she noted that the Solid Waste Fund is projected to be under budget by $123,400 and the Wastewater Fund is projected to be over budget by $99,500 as of June 30, 2019. Director Scheafer requested that District staff prepare a future Study Session item about the public outreach efforts for the Sewer Inspection Rebate Program. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Vice President Ooten asked why local plumbers are not utilizing this program. Director Scheafer noted that plumbers do not have an incentive to take a proactive approach to sewer maintenance. Mr. Hamers added that plumbers do not get much profit from conducting closed circuit television (CCTV) inspections. He noted that District staff review the CCTVs that are conducted through this program and encourage residents to obtain at least three quotes before conducting maintenance or repair work (if it is required). Secretary Schafer suggested that the District advertise the program in the next newsletter. Vice President Ooten suggested that District staff look into targeting advertising toward homeowners in areas that are more at risk for sewer lateral blockages, such as areas with large trees. Mr. Carroll noted that District staff will include this on the agenda for the September Study Session. There was no further discussion and the report was received. Action: 4. Performance Measurement Program Update Report: January - June 2019 Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented the January to June 2019 Performance Measurement Program update. He noted that the District is meeting the majority of its benchmarks. Mr. Carroll directed the Board's attention to the benchmark related to inflow on page 5, and he added that the District has surpassed its social media outcomes, shown on page 34. Mr. Davis exited the meeting at 6:08 P.M. Director Scheafer congratulated the Modification (EMOD) rate, because compensation insurance premiums. District on reducing its Experience this has resulted in lower workers' Vice President Ooten suggested that the District look into enhancing its office emergency preparedness efforts. He also inquired about the District's efforts to outfit its electrical panels for earthquake resistance. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25$ 2019 Mr. Carroll confirmed that all the District's electrical panels are bolted down in case of earthquakes. There was no further discussion and the report was received. Action: 5. California Special Districts Association Board of Directors Southern Network (Seat B) Election Recommendation: That the Board of Directors nominate and vote for one candidate for the CSDA Board of Directors Southern Network, Seat B, and direct General Manager, Scott Carroll, to electronically vote for said candidate. Mr. Carroll noted that he is seeking direction regarding the Board's nominee and vote for the CSDA Board of Directors Southern Network, Seat B. Director Scheafer recommended that the Board vote for Kathleen Tiegs, based on her extensive qualifications and experience. Secretary Schafer indicated agreement with Director Scheafer. She noted that Kathleen Tiegs has been on the CSDA Board before. Vice President Ooten also indicated support for Kathleen Tiegs. Director Scheafer commented that he appreciates that Kelly Rivers is a local candidate and would represent Orange County. Motion: To nominate and vote for Kathleen Tiegs for the CSDA Board of Directors Southern Network, Seat B, and direct General Manager, Scott Carroll, to electronically vote for said candidate. Motion by Mike Scheafer, second by Arlene Schafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. Action: 6. General Manager Declaring Emergency Work for Two Inverted Siphons on Bristol Street - Update Recommendation: That the Board of Directors: 1. Receive and file this report; and 2. Approve the transfer of $452,000 from project number 318, President Pump Station to the Annual Sewer Maintenance account to pay for the emergency work on Bristol Street. Mr. Carroll noted that he declared a state of emergency for the work that needed to be done on the two inverted siphons on Bristol Street. He commended Mr. Hamers' efforts to work with the contractor to avoid a sanitary sewer overflow. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Lastly, he noted that District staff is requesting a transfer of $452,000 from Project #318 (President Pump Station) for the emergency work. Mr. Hamers noted that although District staff is requesting the transfer of funds from Project #318, he believes that there are enough remaining funds in that project to move forward with Option #2 to analyze the concrete vault for reuse. He added that tonight is expected to be the last night of emergency work on the inverted siphons; however, he noted that there may be additional non -emergency work that needs to be done on the siphons to address significant water intrusion. Lastly, he reiterated the staff recommendation. President Ferryman commended Mr. Hamers and Mr. Carroll on their handling of this emergency situation. Motion: To approve the transfer of $452,000 from Project #318 President Pump Station to the Annual Sewer Maintenance account to pay for the emergency work on Bristol Street and determine by a 4/5 vote that there was a need to continue with the emergency work. Motion by Bob Ooten, second by Mike Scheafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer Vice President Ooten inquired about the schedule for Project #318. Mr. Hamers shared that confined space entry has been made into the vault and ground penetrating radar (GPR) has been used to determine the status of the concrete walls. He added that the structural analysis is currently being done, and he anticipates that the results will be positive. Vice President Ooten confirmed that the design will likely proceed through the end of the year, and the construction will likely begin next March. Mr. Carroll shared that this item will be brought back to the Board once the work is complete to request approval of completion and to present the final numbers. Director Scheafer commented that the Orange County Council of Governments (OCCOG) discussed a new program that will utilize lidar and drones. He noted that it seemed like these tools may be made available to member agencies. He asked if it would be possible to use these methods to find out if other problematic siphons exist in the District's service area. Mr. Hamers noted that drones are already used for surveying, while GPR and lidar are new advancements in the field. There was no further discussion. COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Action: 7. Proposition 218 Certification of Assessment FY 2019-20 Recommendation: That the Board of Directors confirm Proposition 218 Certification of FY 2019-20 Assessment charges and file with County Auditor -Controller Office. Mr. Carroll noted that the County Auditor -Controller Office is asking for a certification of the Prop 218 solid waste assessment charges for FY 2019-20. He noted that he does not believe this was required when the District previously increased its wastewater rates. Director Scheafer asked if the certification indicates that the District followed the required Prop 218 procedures. District Counsel, Alan Burns, noted that the certification also indemnifies and holds the County harmless in the case that the District did not follow Prop 218 procedures. Motion: To confirm Proposition 218 Certification of FY 2019-20 Assessment charges and file with County Auditor -Controller Office. Motion by Arlene Schafer, second by Mike Scheafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. Action: 8. Consider Changing the date of the October Board Regular Meeting to October 29, 2019 Recommendation: That the Board of Directors approve changing the date of the October regular Board meeting to October 29, 2019. Mr. Carroll noted that he will be attending the International City/County Management Association (ICMA) Annual Conference in Nashville, TN during the next scheduled Board Meeting on October 22, 2019. He presented the recommendation for the Board's consideration. Motion: To approve changing the date of the October regular Board Meeting to October 29, 2019. Motion by Mike Scheafer, second by Arlene Schafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer Vice President Ooten shared that he may be out of town during this timeframe. Mr. Hamers confirmed that the meeting will take place at 5:30 P.M. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 There was no further discussion. F. ENGINEER'S REPORTS Action, Receive and File: 1. Receive and File the Monthly Capital Improvements Project Status Report Recommendation: That the Board of Directors receive and file the report. Mr. Hamers presented the Capital Improvements Project (CIP) Status Report and welcomed questions. There were no questions or discussion and the report was received. Receive and File: 2. Declaration of Conflict of Interest - 1521 Kathleen Lane, Newport Beach Recommendation: That the Board of Directors receive and file the report. Mr. Hamers noted that he is the engineer on record for this project, which involves the reconstruction of a home. There were no questions or discussion and the report was received. Receive and File: 3. Declaration of Conflict of Interest - 418 E. 18th St., Costa Mesa Recommendation: That the Board of Directors receive and file the report. Mr. Hamers noted that he is the engineer on record for this project, which involves the preparation of a water meter plan for the addition of a granny unit. There were no questions or discussion and the report was received. Action: 4. Inflow & Infiltration (1/1): Mendoza Pump Station Smoke Test Recommendation: That the Board of Directors direct staff to proceed smoke testing the Mendoza Pump Station Tributary Area. Mr. Hamers shared that he presented the proposed Mendoza Pump Station smoke test to the Citizens Advisory Committee (CAC) and received their recommendation in support of conducting the test. He explained that the test involves driving smoke into the sewer main with a blower, and observing whether the smoke goes up the sewer laterals and out of roof vents or other illegal connections. Mr. Hamers noted that the east portion of the Orange County Fairgrounds is included within the proposed test area (half of the tributary area of the Mendoza Pump Station), and he commented that he hopes the District will identify the primary sources of inflow while conducting the smoke test in this area. COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 252 2019 Motion: To direct staff to proceed smoke testing the Mendoza Pump Station Tributary Area. Motion by Bob Ooten, second by Arlene Schafer. Director Scheafer confirmed that the District's proposed vendor takes precautions in notifying residents and the fire department prior to conducting the smoke test. Mr. Harriers added that the Police Department will also be notified. Secretary Schafer commended Mr. Hamers on his presentation to the CAC. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Information: 1. Orange County Sanitation District (OCSD) - (President Ferryman) President Ferryman shared that OCSD held negotiations with their union and came to an agreement relatively quickly. He added that he has been working closely with Kevin Hardy (CEO of the National Water Research Institute) on the Clarke Prize Award. Vice President Ooten noted that OCSD is hosting an open house and ribbon cutting ceremony for its new centrifuge on Saturday, July 27th at 9:00 A.M. Information: 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) President Ferryman shared that there was no SARFPA meeting this month. Information: 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Secretary Schafer noted that the ISDOC lunch meeting featured candidates presenting on their candidacy. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Director Scheafer shared updates regarding ISDOC representation on OCCOG. Information: 4. California Special Districts Association (CSDA) - (Secretary Schafer) Secretary Schafer shared that CSDA's Annual Conference will take place from September 25 - 28 in Anaheim, and it will include a celebration of CSDA's 50th anniversary. She noted that Mr. Carroll has also been nominated for CSDA's General Manager of the Year. Information: 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Director Scheafer shared that he attended a three-day workers compensation conference on behalf of SDRMA last week. Information: 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Director Scheafer shared that he attended the Water Advisory Committee of Orange County (WACO) meeting, which featured speaker Norberto Santana Jr. of the Voice of OC. Secretary Schafer noted that she attended the Chargers Football Pre -Season Luncheon and the LEED Award Ceremony at the Orange Coast College Recycling Center. J. OLD BUSINESS Action: 1. Consider Changing the Day and Time of the Board of Directors Regular Meeting - Oral Report Recommendation: That the Board of Directors consider changing the day and time of its regular meeting. Mr. Carroll noted that the Board previously discussed changing the day and time of the regular Board Meetings to the fourth Tuesday of the month at 4:30 P.M., but Mr. Burns has a conflict during this time. Director Scheafer suggested the fourth Monday or Wednesday of each month. President Ferryman noted that he is available on the fourth Monday. Secretary Schafer commented that Monday would be challenging for her. Director Scheafer commented that Secretary Schafer does not have meetings on the fourth Monday of the month. COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 Vice President Ooten shared that he attends a class on Mondays. Director Scheafer commented that fourth Thursdays are busy due to OCCOG and SARFPA meetings. President Ferryman indicated agreement. Vice President Ooten noted that the fourth Wednesday is the meeting day for OCSD. Secretary Schafer suggested the second Thursday of the month. Director Scheafer noted that the District has its Study Sessions in the same week (on the second Tuesday of the month). Vice President Ooten noted that he can get out of his Monday obligation. Mr. Burns noted that he is available on the fourth Monday of the month. Secretary Schafer and President Ferryman indicated support for the fourth Monday of the month. Ms. Middenway asked if the Board would like to implement the new meeting schedule in October, since the Board will have to update and approve the ordinance prior to implementation. Discussion followed regarding the implementation of the new schedule. Motion: To direct District staff to bring this item back to the Board of Directors for formal action to change the day and time of the Board of Directors Regular Meeting to the fourth Monday of each month at 4:30 P.M. Motion by Mike Scheafer, second by Arlene Schafer. Final Resolution: Motion Carries 4-0-1 with Director Perry not present Aye: Arlene Schafer, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. K. NEW BUSINESS None at this time. L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Discussion: 1. Oral Communications and Director Comments COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 25, 2019 None at this time. H. ATTORNEY'S REPORTS Mr. Burns shared that Newport Beach has forwarded their annexation agreement to the District, and District staff will bring this to the Board next month. M. CLOSING ITEMS Procedural: 1. Adjourn President Ferryman adjourned the meeting 6:47 P.M. Arlene Schafer Secretary J es Ferryman Plirsident