agendapacket_2018_08_15_cacWednesday, August 8, 2018
Citizens Advisory Committee
WHEN: Wednesday, August 8, 2018 6:00 p.m.
WHERE: Costa Mesa Sanitary District Headquarters
290 Paularino Avenue, Costa Mesa, CA 92626
CONTACT: Noelani Middenway, District Clerk
PHONE: (949) 645-8400, Ext. 227
EMAIL: nmiddenway@cmsdca.gov
A. Opening Items
Citizens Advisory Committee
Mike Carey, Chair
Albert Graham, Jr., Vice Chair
Andrew Nielsen
Elodie Katz
Jana Oak
Mike McIlroy
Monte Fields
Phil Marsh
Sue Lester
Tom Brenneman
Shayne Smith
Subject 1. Call to Order & Roll Call
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Procedural
B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Citizens Advisory Committee about all other
items on this agenda at the time those items are considered. Under the provisions
of the Brown Act, the Citizens Advisory Committee are prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Receive Public Comments
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Procedural
C. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: August 8, 2018
Subject: Board of Directors and Citizens Advisory Committee Meeting Joint Meeting Minutes of July 18, 2018
Summary
The recorded minutes of the July 18, 2018 Board of Directors and Citizens Advisory Committee Joint Meeting are hereby submitted to the
Citizens Advisory Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors and Citizens Advisory Committee Joint Meeting on July 18, 2018.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the August 8, 2018 Citizens Advisory Committee
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2018_7_18_cac_board_rev1.pdf (69 KB)
Subject 1. Approve the Board of Directors and Citizens Advisory Committee Joint Meeting
Minutes of July 18, 2018
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action, Minutes
Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented.
Minutes View Minutes for Jul 18, 2018 - Board of Directors and Citizens Advisory Committee
C. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: August 8, 2018
Subject: Discovery Science Center of Orange County - Eco Challenge
Summary
In 2012, the District entered into an agreement with the Discovery Science Center of Orange County to provide an interactive in-class
educational program to 6th grade students called, "Eco Challenge." Eco Challenge was developed by Discovery Cube in partnership with
the County of Orange Waste & Recycling Department as a fun interactive way to educate students on the importance of recycling.
Recommendation
That the Citizens Advisory Committee provide staff with comments and suggestions regarding the Eco Challenge Program
Analysis
Discovery Science Center of Orange County (DSC-OC) partnered with the Orange County Waste & Recycling Department on the
development and delivery of a comprehensive education program focused on the messages of" Reduce, Reuse & Recycle". This
program builds on the educational content developed the Center's Eco Challenge exhibit, which opened here at DSC- OC in September
of 2011.
The Education Program under the agreement includes:
1. Interactive in- class instruction using curriculum developed for the Eco Challenge education program and featuring an interactive
student keypad response system.
2. A student booklet summarizing key concepts to accompany the in- class Workshop.
3. Incentive for visiting a Household Hazardous Waste Collection Center.
4. Take- home items and a home survey for each student.
5. Classroom resources used to accompany the in- class Workshop.
6. A field trip to Discovery Science Center for the students receiving the in- class Workshop including a $200 bus stipend
The Center provides all aspects of Education Program delivery including:
1. Booking of in- class Workshops and accompanying field trips.
2. Providing teachers for the in- class Workshops and assigning staff to lead field trips while at Discovery Science Center.
3. Procuring, storing and managing delivery of classroom supplies and equipment, take-home items and educational booklets needed to
complete the Workshop.
4. Collecting, analyzing and reporting on home surveys.
The creators at Discovery Science Center agreed to amend their curriculum so that their message is consistent with District programs.
For instance, students are informed about CMSD's mixed waste collection system where recyclables are removed from the waste stream
to be recycled. In 2018, DSC-OC teachers began describing CMSD's Organics Recycling Program to students. From 2012 through
Subject 2. Discovery Science Center of Orange County - Eco Challenge
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Citizens Advisory Committee provide staff with comments and suggestions regarding
the Eco Challenge Program
Goals 2.00 Solid Waste
2.3 Comprehensive Education Program
2017 the Eco Challenge Program has reached 2,484 students and the program is scheduled to reach an additional 433 students in the
upcoming 2018-19 school year.
Mr. Tony Solorzano, Director, Strategic Development for the Discovery Science Foundation will be attending tonight's meeting to give the
Committee a presentation about the Eco Challenge Program.
Legal Review
Not applicable
Environmental Review
Holding an education program will not result in direct or indirect physical changes to the environment similar to grading or construction
and is not considered a project under CEQA.
Financial Review
The program cost approximately $12,000 to $13,000 a year. Funds for this program are appropriately budgeted.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 8, 2018 Citizens Advisory
Committee meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CMSD Presentation 8.7.18.pdf (2,841 KB)
CMSD Presentation 8.7.18.pptx (6,033 KB)
C. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: August 8, 2018
Subject: Project Zero Waste Lunch Program
Summary
In 2012, the District entered into an agreement with the Orange County Department of Education to support the Project Zero Waste
Lunch Education Program for kindergarten through 6th grade students and teachers. The program encourages students and teachers to
use reusable storage containers and lunch boxes when bringing their lunches to school.
Recommendation
That the Citizens Advisory Committee provide staff with comments and suggestions regarding the Project Zero Waste Lunch Program
Analysis
Inside the Outdoors is an organization that has been providing hands-on science and social science programs since 1974. Inside the
Outdoors, which is administered by the Orange County Department of Education, offers traveling scientists who visit schools and use
story-telling, live animals and science labs to support traditional classroom learning. For the Project Zero Waste Lunch Program,
traveling scientists will visit Costa Mesa schools to provide waste audits and survey students knowledge and behavior regarding zero
waste. The scientists describe to students the importance of diverting solid waste away from landfills and encourages everyone in the
classroom to use reusable storage containers and lunch boxes when bringing their lunches to school.
Educational materials, including waste-free lunch kits, are made available to students and then the classroom is challenged to reducing
the amount of waste it produces from lunches. Several months later the scientists return to the classroom to audit their lunch waste
and determine if the classroom succeeded or not to reducing the amount of waste generated from lunches. Prizes are given to students
for their participation and for successfully reducing the lunch waste.
Since 2012, the Project Zero Waste Lunch Program has over 12,000 students and plan on reaching an additional 2,500 students in the
upcoming 2018-19 school year. The following is a breakdown of the activities for the past six years.
Year
Service
Learning
Visit
Traveling
Scientist Field Trips Total
2012-2013 280 898 1343 2521
2013-2014 1308 472 754 2534
2014-2015 254 1474 821 2549
2015-2016 1073 1100 442 2615
2016-2017 510 1351 714 2575
Subject 3. Project Zero Waste Lunch Program
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Citizens Advisory Committee provide staff with comments and suggestions regarding
the Project Zero Waste Lunch Program
Goals 2.00 Solid Waste
2.3 Comprehensive Education Program
2017-2018 281 1595 805 2681
Legal Review
Not applicable
Environmental Review
Holding an education program will not result in direct or indirect physical changes to the environment similar to grading or construction
and is not considered a project under CEQA
Financial Review
The program cost is $19,177.50 a year and funds are appropriately budgeted for this program
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 8, 2018 Citizens Advisory
Committee meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
C. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: August 8, 2018
Subject: School Fundraiser - Alkaline Battery Recycling
Summary
For eighteen years (1996-2013), the District ran a very successful fundraising program for local schools. The program was a friendly
competition to see how many telephone books each school can collect and eventually be recycled. Schools participating in the program
can receive a minimum of $300 and one school that collects the most telephone books could earn $1,000. It was a fun way for schools to
raise money for supplies while at the same time teach students the importance of recycling.
In the program eighteen year history, the District collected 216,596 telephone books totaling 825,723 pounds or 428 tons. In addition, the
District donated $153,159 to schools where the money was used to purchase school supplies. However, in 2013, schools collected the
fewest number of telephone books (962) because such books were becoming obsolete due to the Internet. The District believed school
fundraising programs that enable schools to raise money while at the same time teaching students the importance of recycling is
beneficial to the community, so in 2014 the District replaced the Telephone Book Recycling Program with the Alkaline Battery Recycling
Program.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
At the beginning of the school year, District staff reaches out to nineteen public and private elementary schools located in CMSD service
area. The schools agreeing to participate in the program will receive an email from staff welcoming them to the pgoram and providing
them with the following guidelines The Alkaline Battery Recycling Program works as follows:
1. Mercury Disposal Systems, Inc. (MDS), will deliver a 5-gallon battery recycling container to each participating school.
2. MDS staff will collect the batteries once at least 4 containers are fully filled. CMSD staff will email all of the participating schools
monthly to check in and find out if anyone is in need of a pickup.
3. MDS will tag each school’s buckets, weigh them, and send CMSD the monthly totals per school. The program will begin on September
and end on March.
4. After the conclusion of the program, the winners will be announced and a CMSD Director or staff member will present an award check
to each participating school.
Subject 4. School Fundraiser - Alkaline Battery Recycling
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Citizens Advisory Committee receive and file this report
Goals 2.00 Solid Waste
2.3 Comprehensive Education Program
2.4 Develop Strategies for 75% Waste Diversion
3.00 Partnerships
3.2 Strengthen our ties with local governments, Special districts and educational
institutions
A minimum of 50 lbs. is required to receive the minimum award of $300. On average, a container full of alkaline batteries weighs about
50-60 pounds. Based on the total weight of batteries collected, schools are eligible to receive the following monetary awards.
1st place: $1,000
2nd place: $600
3rd place: $400
4th place and on: $300
Every participant school will receive a minimum of $300 as long as the school has collected a minimum of 50 pounds of batteries. Since
2014, when the program was first implemented, schools successfully collected over 30,000 pounds of batteries that were diverted from
landfills and recycled into new batteries. During that same time period, the District has donated $20,800 to schools.
On July 10, 2018, the Board of Directors approved a new reward structure that would be based on the school's collecting efforts. The
Board approved the new reward structure because over the last five years there has been a significant increase in the
number of participating schools and batteries collected (the first year of the program had five schools participating and
last year there were 18 schools that participated). Staff recommended the reward amounts be revised because last
year, four of the 18 schools collected over 1,000 pounds each but the previous reward amount was not reflective of
their efforts. The new structure will give schools opportunities to earn more money for participating in the program. The new structure
below will go into effect on September 2018.
1st Place: $1,200
2nd Place: $1,000
3rd Place: $ 800
Over 1,000 lbs: $ 500
500 to 999 lbs: $ 350
100 to 499 lbs: $ 300
50 to 99 lbs: $ 200
Under 50 lbs: $ 100
Legal Review
Not applicable
Environmental Review
The program establishes a convenient method for school children and their families dispose of batteries, ultimately
preventing the batteries from being illegally placed in the trash and making their way to landfills. As presented, the
District’s Alkaline Battery Recycling Program is not a disturbance to the environment directly or indirectly.
Financial Review
The District budgets $20,000 annually for this program. Actual expenditures is close to $15,000 a year.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 8, 2018 Citizens
Advisory Committee meeting at District Headquarters and posted on the District’s website.
Alternatives
1. Direct staff to report back with more information
File Attachments
Alkaline Battery Recycling Program Flyer.pdf (518 KB)
Alkaline Battery Recycling Program Guidelines.pdf (118 KB)
C. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: August 8, 2018
Subject: Goodwill Donation Event
Summary
The Costa Mesa Sanitary District (CMSD) Board of Directors established a goal of diverting 75% of the solid waste stream away from
landfills. CMSD is currently diverting 60% of the waste stream away from landfills. CMSD Strategic Goal Number 2.4 requires the
development of strategies for achieving the 75% diversion goal. CMSD, in partnership with Orange Coast College Recycling Center and
Orange County Goodwill, established a special event on Saturday, August 18, 2018 from 9:00 am to 3:00 pm. to potentially improve the
District's solid waste diversion rate
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
According to a June 9, 2016 story in the Huffington Post titled, "You're Probably Going To Throw Away 81 Pounds of Clothing This Year,"
a survey found the average American throws away 81 pounds of clothes a year, which equates to 26 billion pounds of textiles and clothes
ending up in landfills. The survey also found that people are not aware that nonprofits and thrift stores will accept their unwanted clothes
or they don't want to be bothered with hauling their discard pile to a donation center. One in three people who didn't donate said it was
"easier" to throw things out. Of those respondents, 54% said they didn't think anyone would take their used stuff, according to the story in
the Huffington Post. Attached is a copy of the story.
On Saturday, August 18, 2018 from 9:00 am to 3:00 pm, CMSD, OCC Recycling Center and the OC Goodwill are teaming together to
provide a drive thru donation event where people can drop off their unwanted clothes such as sweaters, jackets, t-shirts, shoes, dresses,
etc. The event will also collect housewares (e.g. pots, pans, silverware, etc.) and electronics. This is the second time CMSD, OCC
Recycling Center and OC Goodwill has teamed together for such an event. The last donation event was on October 26, 2013 where 164
donors filled 27.25 cages of clothes and other materials totaling 20,913 pounds.
The event will be held at the OCC Recycling Center located on Adams Avenue between Harbor Blvd and Fairview Road. Staff has used
a variety of resources to help promote the event, which are described below.
CMSD Summer Newsletter
Social media
Daily Pilot
Flyers at Concerts in the Park and at OCC Recycling Center
Costa Mesa Minute
Newport Mesa Unified School District email blast to parents
Chamber of Commerce
Subject 5. Goodwill Donation Event
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action
Fiscal Impact No
Budgeted Yes
Budget Source Wastewater and Solid Waste Fund (Salaries and benefits)
Recommended Action That the Citizens Advisory Committee receive and file this report.
Goals 2.00 Solid Waste
2.4 Develop Strategies for 75% Waste Diversion
When the event is over, OC Goodwill will provide staff with the total weight of materials collected so the District can account for it in our
2018 Diversion Rate. Staff will provide the Committee a briefing of the event at your September 12, 2018 meeting.
Legal Review
Not applicable
Environmental Review
Holding a donation event will not result in direct or indirect physical changes to the environment similar to grading or construction and is
not considered a project under CEQA.
Financial Review
This event will not have a financial impact to the District. CMSD will spend approximately $2,000 on advertisement and staffing two
employees at the event at a cost of $790. The expenditures can be absorbed in the existing FY 2018-19 Budget. OC Goodwill will
provide trailers, boxes, pallets and cages along with three to four employees at their own expense. OCC Recycling will provide two
employees for traffic control at their own expense.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 8, 2018 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Huffington Post.pdf (1,374 KB)
goodwill__event_flyer.pdf (890 KB)
C. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: August 8, 2018
Subject: Citizens Environmental Protection Academy
Summary
On April 28, 2018, the Costa Mesa Sanitary District (CMSD) kicked off a brand new program to residents called the "Citizens
Environmental Protection Academy (CEPA)." The main purpose for CEPA is to tell participants our story and to share how the
organization effectively and efficiently protects the community’s health and the environment. Another purpose is to inspire participants to
partake in one or more of the special programs offered by CMSD and CEPA’s final purpose is to demonstrate openness and honesty that
can build trust among residents and instill the belief that their sanitary district plays an important role to the quality of life in the
community. The next CEPA is scheduled to begin on Friday, September 7, 2018.
Recommendation
That the Citizens Advisory Committee provide staff with comments and suggestions regarding the Citizens Environmental Protection
Academy
Analysis
The first academy, which occurred over a three day period, included tours at the Orange Coast Collect Recycling Center, CMSD
Corporate Yard, CR&R's Material Recovery Facility and transfer station, Orange County Sanitation District treatment facility and Orange
County Water District's Groundwater Replenishment Facility. Participants also received presentations about CMSD's Fats Oil Grease
(FOG) program, special programs like the prescription medicine and sharps drop off program, and they received demonstrations from
CMSD's wastewater staff on how we operate equipment such as the cleaning truck, closed circuit television camera and the crane truck.
For the September 8 CEPA, staff is considering adding new programs, in addition to the programs described above, that includes the
following:
1. Tour of CR&R's anaerobic digestion (AD) facility in the City of Perris. The AD facility is where CMSD's green waste and food scraps
go to be recycled into Renewable Natural Gas (RNG). CMSD is the first public agency in Southern California to use this innovative
technology for diverting solid waste materials away from landfills. RNG is the cleanest burning fuel on the market and plays a significant
role to reducing greenhouse gas emissions.
2. Tour wastewater lift station. Wastewater collection systems are designed to flow by gravity; however, due to topography gravity flow
may not be sufficient enough to move water, so force mains are used to move wastewater under pressure by using pumps located in lift
stations. Lift stations convey wastewater from a lower to higher elevation. CMSD has twenty lift stations operating 24 hours a day, seven
days a week. These stations are vital to ensure wastewater is flowing and avoiding sanitary sewer overflows. Participants of the CEPA
would visit one of CMSD's lift station to witness how the wastewater is conveying from lower to higher elevation, as well as learn how staff
controls odors and responds to power outages.
Subject 6. Citizens Environmental Protection Academy
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Citizens Advisory Committee provide staff with comments and suggestions regarding
the Citizens Environmental Protection Academy
Goals 4.0 Community Outreach & Communications
4.4 District branding
3. Demonstration of hydrojet. A hydrojet is located in front of a wastewater cleaning truck, which consist of a hose connected to a power
nozzle that pushes out large amounts of water at a very high pressure. Its' the equipment used to clean the wastewater system by cutting
tree roots and removing FOG and debris from the mainline. Staff will give a firsthand demonstration of hydrojetting by using a cutout of a
sample pipe. Participants can see the different types of nozzles used by staff to effectively clean the system and prevent sanitary sewer
overflows.
4. Power Point Presentation at the District Corporate Yard - Staff will conduct a power point presentation to participants showing pictures
of operations, which may include cleaning the system, lift station maintenance, capital improvements, training, etc. Participants will also
learn how to prevent sanitary sewer overflows by avoiding flushing wipes and catheters down the toilet.
5. Project Zero Waste - Based on feedback received at the last CEPA, participants expressed interest in learning how they can change
their behavioral patterns to consume less waste rather than just hearing about the different programs the District has to offer. Staff is
considering hiring Inside the Outdoors to give a presentation about Project Zero Waste where participants can learn how to produce less
solid waste materials.
Legal Review
Not applicable
Environmental Review
The Citizens Environmental Protection Academy is not a disturbance of the environment similar to grading or construction and does not
constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
The District budgets $20,000 a year for this program
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 8, 2018 Citizens Advisory
Committee meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with additional information
C. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: August 8, 2018
Subject: Topics for Future CAC Meetings
Summary
On July 18, 2018, staff presented to the Committee a list of topics to be discussed. The Committee directed staff to bring back a list of
topics that can be discussed in a quarterly timeline.
Recommendation
That the Citizens Advisory Committee (CAC) approve the list of topics to be discussed in 2018
Analysis
At the July 18 meeting, the Committee directed staff to bring back topics that directly impact schools. Attached is a list of topics for the
remaining five months of 2018, which includes school programs that will be discussed at tonight's meeting . Topics to be discussed in the
3rd and 4th quarter will be presented to the Committee on January 9, 2019.
Legal Review
Not applicable
Environmental Review
Reviewing a list of topics to be discussed in 2018 is an administrative matter that will not result in direct or indirect physical changes in the
environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for reviewing the attached list.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 8, 2018 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to revise the list of topics to be discussed in 2018.
2. Direct staff to report back with more information.
File Attachments
2018 Topics per Quarter.pdf (68 KB)
Subject 7. Topics for Future CAC meetings
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Action
Fiscal Impact No
Recommended Action That the Citizens Advisory Committee (CAC) approve the list of topics to be discussed in 2018
D. Closing Items
Subject 1. Board/Staff Comments
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Presentation
D. Closing Items
The next Citizens Advisory Committee meeting will be held on Wednesday, September 12, 2018 at 6:00PM at 290
Paularino Avenue, Costa Mesa.
Subject 2. Adjournment
Meeting Aug 8, 2018 - Citizens Advisory Committee
Access Public
Type Procedural