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2017_11_14_studyTuesday, November 14, 2017 Board of Directors Study Session 290 Paularino Avenue, Costa Mesa 9:30AM A. OPENING ITEMS (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Subject 1. Roll Call Meeting Nov 14, 2017 - Board of Directors Study Session Type Procedural A. OPENING ITEMS This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 2. Public Comments Meeting Nov 14, 2017 - Board of Directors Study Session Type Procedural B. ITEMS OF STUDY File Attachments October 2017 CEO report.pdf (542 KB) Subject 1. October 2017 Code Enforcement Officer report Meeting Nov 14, 2017 - Board of Directors Study Session Type Receive and File Goals 2.7 Continue code enforcement presence B. ITEMS OF STUDY Summary A total of 800.44 tons of organic waste were collected and recycled in October 2017. Analysis Below is a graph depicting the total tonnage of organic waste collected during each month of FY 2015-16, FY 2016-17 and FY 2017-18. Subject 2. Organics Tonnage Report Meeting Nov 14, 2017 - Board of Directors Study Session Type Receive and File Legal Review Not applicable. Environmental Review Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 14, 2017 Board of Directors Study Session meeting at District Headquarters and posted on the District’s website. File Attachments October 2017 Organics Tonnage Report Images.pdf (135 KB) B. ITEMS OF STUDY Summary A total of 2,047.45 tons of solid waste were collected and recycled in October 2017. Analysis Using data from CR&R's Recycling Report and OCC's Recycling Center Recycling Report, staff has calculated the diversion rate for the last three months at 60.84%. A total of 14,869.33 tons of solid waste materials have been collected, of which 9,046.44 tons have been diverted away from landfills. In addition to curbside collection from CR&R, CMSD offers a variety of other waste diversion programs including large item pickup, where white goods are collected. The total tonnage of white goods for the month of October was not available in time to include in this report. Additionally, OCC's diversion data was not available in time to include it in this report. However, these numbers will be included in the December report. Attachment A is the fiscal year 2017-18 diversion rate support. Legal Review Not applicable. Environmental Review Consideration of the Solid Waste Diversion Report is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 14, 2017 Board of Directors Study Session meeting at District Headquarters and posted on the District’s website. File Attachments Attachment A CRR-OCC Diversion.pdf (66 KB) Subject 3. Solid Waste Diversion Report Meeting Nov 14, 2017 - Board of Directors Study Session Type Receive and File Goals 2.00 Solid Waste 2.4 Develop Strategies for 75% Waste Diversion B. ITEMS OF STUDY Subject 4. Costa Mesa Network for Homeless Solutions - Oral Report Meeting Nov 14, 2017 - Board of Directors Study Session Type Receive and File Goals 3.00 Partnerships 3.2 Strengthen our ties with local governments, Special districts and educational institutions 3.5 Participate in community groups and civic organization activities B. ITEMS OF STUDY Summary Last year, the Board directed staff to report back with some restroom ideas for the Costa Mesa homeless population. While no decision was made by the Board, the discussion did result in CMSD staff collaborating with the City's Network for Homeless Solutions Committee (NHS), which consist of city officials, faith partners (e.g. Fresh Beginnings, Trellis, Lighthouse Church), volunteers, non-profits (e.g. Serving People in Need (SPIN), Project Hope Alliance, Street Teams), and the County library. The goal for NHS is to find permanent housing, along with good paying jobs, to help people get off and stay off from living on the streets. NHS has been successful in reducing chronic homelessness in Costa Mesa from 158 to 103 individuals. At the September 15, 2017 City/Districts Liaison Committee meeting, Councilman John Stephens recognized the need for restrooms for the homeless due to the closure of the restrooms at Lions Park. He wanted to provide a hygienic and safe place for people to relieve themselves, while at the same time draw people out of places where children are. Recommendation That the Board of Directors direct staff to bring this item back on November 30, 2017 to consider appropriating $50,000 to implement a Mobile Restroom Program for the Costa Mesa homeless population. Analysis After hearing Councilman Stephens' comments and knowing that the Board wants to help the Costa Mesa homeless population, staff took the initiative to research and recommend an idea that may work in Costa Mesa. Staff learned that in cities like San Francisco, Miami and Sacramento, a program was implemented that offered safe, cleaned restrooms for the homeless population. Called, the "Pit Stop", the cities are providing mobile restrooms consisting of at least two portable restroom stalls on trailers. Having portable restrooms on trailers avoids attracting illegal activities, like permanent restrooms sometimes do, because you can strategically place the facility where it is needed most and you can be flexible in scheduling the hours when the restrooms are available to the homeless population (e.g. 6:30 am to 3:00 pm, 8:00 am to 5:00 pm, 10:00 am to 7:00 pm). After closing hours, the restrooms will be removed from its location and stored at CMSD or the City's yard, where it can receive service, such as pumping waste out of the toilets and restocking toilet paper. The key for making this program successful is having a paid attendant on site during the hours when the restrooms are made available to the homeless population. The paid attendant will ensure the restrooms are well maintained and used for their intended purpose. Assuming the mobile restrooms would be made available seven days a week, the program will need to hire several part-time attendants. Staff recommends an emphasis be made to hire people who where once homeless. The Mobile Restrooms Program was presented to the NHS Committee to obtain their comments, suggestions and recommendations. The Committee recommended the Mobile Restrooms Program be implemented in Costa Mesa, but emphasized paid attendants must be part of the program in order for it to be successful. The program was also discussed with City, Mesa Water and Newport Mesa Unified School District (NMUSD) officials. NMUSD supports the program and believes it will be a significant benefit to the community. NMUSD also agrees that supervision is the key to maintaining responsible use of public facilities; however, NMUSD cannot contribute funds for the program. Mesa Water's Executive Committee discussed public restrooms for the homeless on their November 7, 2017 agenda, but it is unknown if Mesa Water supports the program or not. Attached is more information about the proposed Mobile Restroom Program, including estimated costs and measurements to help determine the effectiveness of the program. Legal Review Not applicable Subject 5. Consider Appropriating Funds to Implement Mobile Restrooms Program for Costa Mesa Homeless Population Meeting Nov 14, 2017 - Board of Directors Study Session Type Action Fiscal Impact Yes Dollar Amount $50,000.00 Budgeted No Budget Source Wastewater Fund Recommended Action That the Board of Directors direct staff to bring this item back on November 30, 2017 to consider appropriating $50,000 to implement a Mobile Restroom Program for the Costa Mesa homeless population. Environmental Review Installing a prefabricated restroom structure that requires utility connections for water, sewer, and electricity, is categorically exempt under the California Environmental Quality Act (CEQA) Section 15303. The section states: "Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures..." Financial Review Staff estimate the initial cost to start the program will be $100,000. Staff is recommending CMSD contributes 50% of the cost, or $50,000 of the initial cost and the City contributes the other half ($50,000). The contribution maybe reduced if other agencies, such as Mesa Water, businesses and/or the County decide to contribute to the program. If the program is successful and officials decide to continue with the program, there will be an on-going annual expense of $66,200 to pay for the attendants and maintenance of the restrooms. CMSD and the City's contribution will be split in half or $33,100 annually if no other agency is willing to participate. If the program is discontinued, the mobile restrooms can be used for community special events where event organizers could rent the facility for a nominal fee. This item was not included in the current budget and would require an appropriation from Net Position by the Board at the next Board meeting. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 14, 2017 Board of Directors Study Session meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions 1. Do not approve the Mobile Restroom Program. 2. Direct staff to report back with more information. File Attachments Mobile Restrooms for Homeless.pdf (7,712 KB) B. ITEMS OF STUDY Summary With the holidays rapidly approaching, the Costa Mesa Sanitary District (CMSD) would like to remind residents that leftover cooking oil and grease can be recycled at the Orange Coast College (OCC) Recycling Center. Analysis No matter what your holiday meal traditions may be, there is a good chance that they will involve some type of cooking oil or grease. If poured down the drain, cooking oil and grease can cause blockages that lead to severe and costly damages to lateral sewer lines (the sewer pipelines that connect homes to CMSD's main sewer line) and to the environment. Recycling cooking oil and grease reduces waste, keeps sewers flowing properly, prevents expensive sewer repairs, and protects the environment from possible sewer overflows. Instead of pouring excess fats, oils, and grease (FOG) down the drain, make the following practices part of your everyday cooking routine: If you have minimal FOG, wipe the FOG off of pots, pans, and plates with a paper towel or napkin and dispose of it in the Organics Recycling cart. FOG, along with food scraps and yard waste, can be recycled into renewable natural gas (RNG) and used to fuel solid waste collection trucks. If you have substantial excess FOG, allow the FOG to cool and pour it into a sturdy container, such as a milk jug, jar, or coffee tin. Once you have accumulated a full container of FOG, bring it to the OCC Recycling Center (located on Adams Avenue between Harbor Boulevard and Fairview Road) for recycling. The FOG is collected and recycled into products like soap, candles, and biodiesel. To learn more about the District's residential FOG Recycling Program, see the attached FOG brochures (Attachments B and C) or visit www.cmsdca.gov. Legal Review Not applicable. Environmental Review The promotion of cooking grease recycling is not a disturbance of the environment similar to grading or construction and does not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 14, 2017 Board of Directors Study Session meeting at CMSD headquarters (290 Paularino Avenue) and on CMSD's website at www.cmsdca.gov. File Attachments A - OCC Recycling Center Cooking Oil Photos.pdf (10,290 KB) B - FOG Brochure English.pdf (890 KB) C - FOG Brochure Spanish.pdf (510 KB) Subject 6. Recycling Holiday Fats, Oils, and Grease (FOG) Meeting Nov 14, 2017 - Board of Directors Study Session Type Receive and File Goals 1.8 Fats, Oil & Grease (FOG) Program C. CLOSING ITEMS Subject 1. Oral Communications & Director Comments Meeting Nov 14, 2017 - Board of Directors Study Session Type Procedural C. CLOSING ITEMS THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON TUESDAY, DECEMBER 12, 2017 AT 9:30 A.M. IN THE DISTRICT'S BOARD ROOM AT 290 PAULARINO AVENUE, COSTA MESA. Subject 2. Adjournment Meeting Nov 14, 2017 - Board of Directors Study Session Type Procedural