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2018_07_26_boardThursday, July 26, 2018 Board of Directors Regular Meeting 290 Paularino Avenue, Costa Mesa at 5:30 P.M. Public Comments: Any member of the public may address the Board. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject 1. Call to Order - President Scheafer Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 2. Pledge of Allegiance - President Scheafer Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 3. Invocation - Vice President Ferryman Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 6. Ceremonial Matters and Presentations Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural B. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 1. Public Comments Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject 1. Approve Consent Calendar Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the Consent Calendar as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: July 26, 2018 Subject: Board of Directors Special Meeting Minutes of June 6, 2018 Summary The recorded minutes of the June 6, 2018 Board of Directors Special Meeting are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Special Meeting on June 6, 2018. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2018_6_6_special.pdf (37 KB) Subject 2. Approve the Board of Directors Special Meeting Minutes of June 6, 2018 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the meeting minutes as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: July 26, 2018 Subject: Board of Directors Study Session Minutes of June 12, 2018 Summary The recorded minutes of the June 12, 2018 Board of Directors Study Session are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Study Session on June 12, 2018. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2018_6_12_ss.pdf (62 KB) Subject 3. Approve the Board of Directors Study Session Minutes of June 12, 2018 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the meeting minutes as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: July 26, 2018 Subject: Board of Directors Regular Meeting Minutes of June 28, 2018 Summary The recorded minutes of the June 28, 2018 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting on June 28, 2018. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2018_6_28_rm.pdf (94 KB) Subject 4. Approve the Board of Directors Regular Meeting Minutes of June 28, 2018 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the meeting minutes as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, District Clerk Date: July 26, 2018 Subject: Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. File Attachments A - Directors Compensation.pdf (1,398 KB) B - Expense Reimbursement.pdf (920 KB) Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: July 26, 2018 Subject: Accept the occupancy count as presented as 22,602 and direct staff to prepare a warrant to CR&R Environmental Services for $221,395.63 for June 2018 collection Summary Accept the occupancy count as presented using 22,602 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for June 2018 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $221,395.63 to be ratified in the July 2018 warrant list. Recommendation That the Board of Directors accept the occupancy count as presented using 22,602 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for June 2018 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $221,395.63 to be ratified in the July 2018 warrant list. Analysis The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash. The District pays CR&R $9.7954 per occupant per month. Each month, new residential customers in brand new developments contact the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count as shown on the attached list. Over the years, some discrepancies have occurred in the number of total occupancies. District staff has been working with CR&R to reconcile the entire list of service addresses for the past few months. As of June 30, 2018, total District occupancy was at 22,602, District staff will continue to track the number of new service addresses, eight (820) accounts have been added since the last billing period. The payment calculation is based on the following: District's Current Rate for June of 2018: 22,602 x $9.7954 = $221,395.63 Subject 6. Accept the occupancy count as presented as 22,602 and direct staff to prepare a warrant to CR&R Environmental Services for $221,395.63 for June 2018 collection Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors accept the occupancy count as presented using 22,602 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for June 2018 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $221,395.63 to be ratified in the July 2018 warrant list. Goals 2.2 Annual Contract Audits 2.4 Develop Strategies for 75% Waste Diversion Legal Review Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2018 Board of Directors Regular meeting at District Headquarters and posted on the District’s website. Alternative Actions Refer item back to staff with further instructions. File Attachments Revised - CMSD Occupancy Report 6.2018.pdf (13 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: July 26, 2018 Subject: Approve the preparation of a warrant to CR Transfer in the amount of $215,681.74 for June 2018 recycling and disposal services in the July 2018 warrant register Summary This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill. With the implementation the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks. Recommendation That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $215,681.74 for June 2018 recycling and disposal services to be ratified in the July 2018 warrant register. Analysis Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport Beach. Please note there was a discrepancy with billing this month, CR&R's billing system inaccurately calculated invoice totals and under billed the District by $45.82, but CMSD will be paying what is reflected on the invoice. Costa Mesa Newport Beach Total Residential Waste $150,977.50 $3,081.83 $154,059.33 Organics $58,725.95 $2,896.47 $61,622.41 Total Payment $215,681.74 Tonnage Residential Waste 2905.73 59.31 2965.04 Organics 821.51 40.51 862.02 Total Tonnage 3827.06 Legal Review Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of $215,681.74 for June 2018 recycling and disposal services in the July 2018 warrant register Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $215,681.74 for June 2018 recycling and disposal services to be ratified in the July 2018 warrant register. Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. File Attachments WARRANT RESO July2019.pdf (377 KB) Subject 8. Adopt Warrant Resolution No. CMSD 2019-1 Approving District Warrant Registers Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2019-1 approving District warrants for the month of June 2018 in the amount of $758,699.62. Goals 7.0 Finance All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Steve Hodges, Finance Manager Date: July 26, 2018 Subject: Payroll Transparency Disclosure for June 2018 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Staff Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2018 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments Payroll Transparency Disclosure June 2018.pdf (1,345 KB) Subject 9. Approve Payroll Transparency Disclosure for June 2018 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve and file the report. Goals 7.0 Finance All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Steve Hodges, Finance Manager Date: July 26, 2018 Subject: Receive and File Closed Circuit Television (CCTV) Sewer Lateral Assistance Program Report Summary The Closed Circuit TV (CCTV) Program Report is hereby submitted to the Board of Directors for review. Staff Recommendation That the Board of Directors receive and file the report. Analysis The following is a summary of the CCTV (Closed Circuit TV) Pilot Program activity for the 2017-2018 fiscal year as of June 30, 2018: Adopted CCTV Budget $50,000 FY 16-17 Carryover Budget 0 Total Budget $50,000 FY 17-18 New Applications Received = 161 Applications Processed for Payment = 109 $ 23,050 Applications In Process = 52 13,000 Available Spots Based on Funding = 56 13,950 Total Projected Cost $ 50,000 Legal Review Not applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Subject 10. Receive and File Closed Circuit Television (CCTV) Sewer Lateral Assistance Program Report Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors receive and file the report. Goals 1.9 Sewer Lateral Assistance Program (SLAP) Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors From: Scott Carroll, General Manager Date: July 26, 2018 Subject: Citizens Advisory Committee (CAC) 2018 Work Plan, Goals and Objectives Summary According to Section III.D of the CAC Handbook, each year the CAC Chair will meet and consult with the Board President and General Manager to determine the District's goals and objectives for the following year and convey those needs to the CAC. On June 13, 2018, Chairman Carey met with President Scheafer and General Manager Scott Carroll to discuss potential topics for the CAC. Attached is a list of such topics. Recommendation That the Board of Directors approve the 2018 work plan, goals and objectives recommended by the Citizens Advisory Committee Analysis On July 18, 2018, the CAC reviewed and discussed the list of eighteen topics submitted by Chairman Carey. The topics range from reviewing solid waste and wastewater rates to commenting on the District's website. The CAC recommended the following topics be discussed in the next six months. Programs that directly impact schools Performance measurements The Committee also suggested discussing the possibility of providing solid waste programs to CMSD customers that only receive wastewater services and Assistant Secretary Ooten suggested the Committee consider discussing questions for the upcoming citizens survey. In addition, the Committee suggested staff bring back a quarterly schedule of the topics to be discussed. Attached is the proposed schedule that includes the standard meeting date the Committee approved later in the evening, which is the second Wednesday of the month at 6:00 pm. You will notice that topics for the August 8th meeting is full. The Committee set a timeline goal to complete all agenda items by 7:30 p.m., so staff made the decision to move discussion about the District's new performance measurement program to the September 12 CAC meeting. Legal Review Not applicable for this report; however, some of the topics may need legal review prior to submitting to the CAC. Environmental Review Subject 11. Citizens Advisory Committee (CAC) 2018 Work Plan, Goals and Objectives Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact No Recommended Action That the Board of Directors approve the 2018 work plan, goals and objectives recommended by the Citizens Advisory Committee Goals 5.0 Administrative Management Approving the 2018 work plan, goals and objectives recommended by the Citizens Advisory Committee is an administrative matter that will not result in direct or indirect physical changes in the environment and is not considered a "project". Financial Review There are no financial impacts for approving the 2018 work plan, goals and objectives recommended by the CAC. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions 1. Do not approve the work plan, goals and objectives 2. Direct Chairman Carey and staff to report back with more information File Attachments Topics for future CAC meetings.pdf (9 KB) Topics per Quarter.pdf (80 KB) D. PUBLIC HEARINGS Subject 1. Open Public Hearing Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural D. PUBLIC HEARINGS File Attachments CMSD_PLAN_A.pdf (840 KB) CMSD_PLAN_B.pdf (850 KB) CMSD_PLAN_C.pdf (800 KB) CMSD_PLAN_D.pdf (826 KB) CMSD_PLAN_E.pdf (812 KB) CMSD_Plan_E_Rev_1.pdf (812 KB) CMSD_PLAN_F.pdf (804 KB) CMSD_all_submitted_plans_20180612.pdf (3,952 KB) CMSD Plans discussion sheet.pdf (13 KB) CMSD Staggered Elections_draft (4).pdf (9 KB) Subject 2. Receive a Presentation from Demographer, Deborah Diep, Director of Center for Demographic Research, on the Voting Rights Act and the District's Existing Conditions, Receive Input Regarding Potential Transition to By-District Elections, and Release of Public Participation Kit Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Presentation D. PUBLIC HEARINGS Subject 3. Receive Public Comments Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural D. PUBLIC HEARINGS Subject 4. Close Public Hearing Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural D. PUBLIC HEARINGS To: Board of Directors From: Alan Burns, District Counsel Date: July 26, 2018 Subject: An Ordinance/Resolution of the Board of Directors of the Costa Mesa Sanitary District to Change the District’s Electoral System from At-Large to By-District with Respect to Electing Directors, Establishing Boundaries and Scheduling Elections within the District Summary On May 8, 2018, the Board of Directors adopted Resolution No. 2018-908 indicating an intention to conduct public hearings and to adopt By-District elections by August 11, 2018. After adopting the resolution, the District was required to conduct five public hearings before a district-based election system can be adopted. Tonight is the fifth and final public hearing. Recommendation That the Board of Directors consider approving a final map and sequencing for By-District Elections Analysis To date, and with the assistance and cooperation of the District's Citizens Advisory Committee (CAC0, the District has had four public hearings. The dates of those hearings are as follows: May 31, 2018 - Public Hearing #1 - Joint Board and CAC meeting. The District's demographer, Deborah Diep from The Center for Demographic Research, gave an overview of the process for establishing a district-based election system. Discussions were held, but no maps were presented. June 6, 2018 - Public Hearing #2 - CAC meeting. An overview of the process was once again presented to the CAC for discussion and answering questions. No maps were presented. June 20, 2018 - Public Hearing #3- CAC meeting. Proposed maps from CAC members and members of the public were submitted and reviewed by the CAC. Attached are the maps. In addition, Board election sequencing was submitted for discussion. July 18, 2018 - Public Hearing #4 - Joint Board and CAC meeting. The maps and sequencing were once again discussed by the CAC. At the July 18 public hearing, the CAC unanimously approved Districting Plan B and recommended the Board of Directors consider adopting Plan B. The CAC also unanimously approved on the following sequencing: 2020 Elections: Divisions 2 and 4 2022 Elections: Divisions 1, 3 and 5 The CAC recommends the Board of Directors approve the sequencing mentioned above. Subject 5. An Ordinance/Resolution of the Board of Directors of the Costa Mesa Sanitary District to Change the District’s Electoral System from At-Large to By-District with Respect to Electing Directors, Establishing Boundaries and Scheduling Elections within the District Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Budgeted No Recommended Action That the Board of Directors consider approving a final map and sequencing for By-District Elections Of the seven plans submitted, two of the Plans are not viable (Plan D & E) because they have a population spread of more than 10%. The Board may approve CAC's recommendation or you can approve Plan A, C, F or Plan E-Rev. 1. After you make your decision, a draft ordinance and resolution will be presented to you at tonight's meeting. Legal Review District Counsel will be available at tonight's meeting to answer questions Environmental Review The manner in which the District conducts elections is an administrative matter and is not a disturbance of the environment similar to grading or construction and does not constitute a project under CEQA or the District’s CEQA Guidelines. Financial Review This matter does involve significant legal costs. Those public agencies that have fought consolidation have almost universally lost these cases filed under the California Voting Rights Act, after spending millions of dollars on the defense of these actions. The Legislature provided relief with the safe harbor provisions. These allow a limitation of money damages paid to plaintiff’s attorney to about $32,000. The City will also be required to pay its legal team to guide the District through the process. Costs currently paid or incurred are about $14,735 in legal costs for District Counsel and $12,000 for the demographer (who is hired through District Counsel). Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. There are no alternative actions for this item. The Board must make a decision in order to meeting the August 11, 2018 deadline. File Attachments CMSD_PLAN_A.pdf (840 KB) CMSD_PLAN_B.pdf (850 KB) CMSD_PLAN_C.pdf (800 KB) CMSD_PLAN_D.pdf (826 KB) CMSD_PLAN_E.pdf (812 KB) CMSD_Plan_E_Rev_1.pdf (812 KB) CMSD_PLAN_F.pdf (804 KB) CMSD Plans discussion sheet.pdf (13 KB) CMSD Staggered Elections_draft.docx (13 KB) CMSD_all_submitted_plans_20180612.pdf (3,952 KB) CMSD_PH#4_2018.07.18_posting.pdf (5,502 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: July 26, 2018 Subject: Contribution Program Application for Newport-Mesa Schools Foundation's State of the Schools Breakfast Summary On July 10, 2018, the District received a Contribution Program Eligibility Application from the Newport-Mesa Schools Foundation. The Foundation is seeking a monetary contribution of $500, $1,000, or $2,500 from the District to support its annual State of the Schools Breakfast, which will be held on October 2, 2018 at 7:00 a.m. at Corona del Mar High School. Recommendation That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to the Newport-Mesa Schools Foundation; and 2. Describe how the expenditures will advance CMSD’s purpose; and 3. Consider contributing $1,000 for the State of the Schools Breakfast. Analysis According to the procedures implemented on July 31, 2013, the Board of Directors must do the following in order to determine if a contribution should be made: Establish the purpose the District is trying to serve by contributing. This purpose must be established as one of the District’s statutory powers or a power that would be incidental to those purposes. For example, District purposes include properly treating sewage, preventing SSOs, and recycling. Describe how the contribution will advance the District's purpose. Subject 1. Consider Contribution Program Application for Newport-Mesa Schools Foundation's State of the Schools Breakfast Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Preferred Date Jul 26, 2018 Absolute Date Jul 26, 2018 Fiscal Impact Yes Dollar Amount $1,000.00 Budgeted Yes Budget Source 10-100100-4420 & 20-100100-4420 (Public Information/Education/Community Promotions Sponsorships) Recommended Action That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to the Newport-Mesa Schools Foundation; and 2. Describe how the expenditures will advance CMSD’s purpose; and 3. Consider contributing $1,000 for the State of the Schools Breakfast. Goals 4.0 Community Outreach & Communications 3.2 Strengthen our ties with local governments, Special districts and educational institutions As stated on the Contribution Program Eligibility Application (Attachment A), the Newport-Mesa Schools Foundation is requesting a monetary contribution of $500, $1,000, or $2,500 to sponsor the annual State of the Schools Breakfast. Organized by the Newport-Mesa Schools Foundation and the Newport-Mesa Unified School District (NMUSD), the State of the Schools Breakfast brings community members and schools together to share the accomplishments and upcoming goals of NMUSD students and educators. According to its website, the Newport-Mesa Schools Foundation is a non-profit organization that was established 20 years ago to raise funds to augment necessary instructional programs for schools within NMUSD. Additionally, the Foundation provides grants to teachers in order to purchase supplies and materials for innovative new programs. District Board Members have attended this event in the past and the District sponsored the event for the first time in 2017 in the amount of $1,000. Last year's sponsorship included 6 tickets to the event, as well as the District's name and logo in the event program, on the Foundation's website, and on the event welcome sign. In addition to the sponsorship, the District provided lip balm as a "goodie bag" item, along with messaging to promote the Alkaline Battery Recycling Program. Attachment B includes photos of the District's recognition and goodie bag item at last year's event. This year, the Foundation has requested that the District select one of the following sponsorship levels: $2,500 - Breakfast Champion 6 event tickets (full table) CMSD name and logo on welcome sign CMSD mention in press materials Pass for 2 people to attend any NMUSD athletic contest or theater performance in 2018-19 VIP event parking CMSD mention in welcome and PowerPoint 2 teacher grants made in CMSD's name CMSD name and logo in the program and on event signs Opportunity to provide 250 "goodie bag" items $1,000 - Breakfast Partner 4 event tickets VIP event parking CMSD mention in welcome and PowerPoint 1 teacher grant made in CMSD's name CMSD name and logo in the program and on event signs Opportunity to provide 250 "goodie bag" items $500 - Breakfast Friend 2 event tickets CMSD name and logo in the program and on event signs Opportunity to provide 250 "goodie bag" items If the Board of Directors wishes to sponsor this event, staff recommends the $1,000 Breakfast Partner sponsorship level because it may advance the District's purpose by creating District visibility, strengthening the District's relationship with NMUSD, and utilizing the goodie bag item to promote one of the District's recycling programs (such as the Alkaline Battery Recycling Program). Legal Review Not applicable. Environmental Review The consideration of a monetary contribution to a non-profit organization to be used as a vehicle for promoting the District is an administrative matter and is not a disturbance of the environment, similar to grading or construction, and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review Currently, there are sufficient funds available in the FY 2018-19 Public Information/Education/Community Promotions Sponsorships account for this $1,000 contribution. A total of $8,000 is budgeted for sponsorships during FY 2018-2019. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the contribution of $1,000. 2. Approve an alternative contribution amount. 3. Refer the matter back to staff. File Attachments A - NMUSD Contribution Application 7-9-18.pdf (1,366 KB) B - 2017 Sponsorship Recognition Photos.pdf (1,067 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: July 26, 2018 Subject: Contribution Program Application for Estancia & TeWinkle Schools Foundation 2018 Annual Gala Summary On October 6, 2018, the Estancia & TeWinkle Schools Foundation will hold its 11th Annual Gala. The theme of the Gala is "Light Up the Night," and it is the Foundation's primary fundraising event of the year. The event will include dinner, dancing, auctions, entertainment, and awards for the Distinguished Estancia Alumnus. The Estancia & TeWinkle Schools Foundation has submitted a Contribution Program Eligibility Application to the District to request a monetary sponsorship of $500. Recommendation That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a sponsor to the Estancia & TeWinkle Schools Foundation 2018 Annual "Light Up The Night" Gala; and 2. Describe how the expenditure will advance CMSD's purpose; and 3. Consider being a Bronze Sponsor and contribute $500 to the Estancia & TeWinkle Schools Foundation for the 2018 "Light Up the Night" Gala. Analysis According to the procedures implemented on July 31, 2013, the Board of Directors must do the following in order to determine if a contribution should be made: Establish the purpose the District is trying to serve by contributing. This purpose must be established as one of the District’s statutory powers or a power that would be incidental to those purposes. For example, District purposes include properly treating Subject 2. Consider Contribution Program Application for Estancia & TeWinkle Schools Foundation 2018 Annual Gala Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Preferred Date Jul 26, 2018 Absolute Date Jul 26, 2018 Fiscal Impact Yes Dollar Amount $500.00 Budget Source 10-100100-4420 & 20-100100-4420 (Public Information/Education/Community Promotions Sponsorships) Recommended Action That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a sponsor to the Estancia & TeWinkle Schools Foundation 2018 Annual "Light Up The Night" Gala; and 2. Describe how the expenditure will advance CMSD's purpose; and 3. Consider being a Bronze Sponsor and contribute $500 to the Estancia & TeWinkle Schools Foundation for the 2018 "Light Up the Night" Gala. Goals 4.0 Community Outreach & Communications 3.2 Strengthen our ties with local governments, Special districts and educational institutions sewage, preventing SSOs, and recycling. Describe how the contribution will advance the District's purpose. Since 2003, the Estancia & TeWinkle Schools Foundation has provided over $700,000 in grant programs to promote student achievement and academic excellence on its campuses. These grant programs have funded the purchase of computers for the New Engineering Academy at Estancia High School, musical instruments for the Estancia and TeWinkle bands, reading and math enrichment and assessment programs, the Estancia Field Studies Program, a digital telescope and printer system, library upgrades and enhancements, and school-wide tutoring. The Annual Gala is attended by Costa Mesa community members, school staff, school parents, and alumni. As shown on the "Contribution Program Application" (Attachment A), the Estancia & TeWinkle Schools Foundation is requesting a monetary contribution of $500. The application notes that the District will receive and ad in the event program, a link to the District's website from the Foundation's website, and recognition in all of the promotional material before, during, and after the event. As outlined in Attachment B, the following benefits are associated with each of the available sponsorship levels: $10,000 Platinum Sponsor - 10 tickets to the event - Link to your website - Full page ad in event program - Signage in premium locations at event - Recognition in all promo materials $5,000 Diamond Sponsor - 8 tickets to the event - Link to your website - Full page ad in event program - Signage at event - Recognition in all promo materials $2,500 Gold Sponsor - 6 tickets to the event - Link to your website - Full page ad in event program - Signage at event - Recognition in all promo materials $1,000 Silver Sponsor - 4 tickets to the event - Link to your website - Half page ad in event program - Recognition in all promo materials $500 Bronze Sponsor - 2 tickets to the event - Link to your website - Half page ad in event program - Recognition in all promo materials $250 Friends of ETSF - 1 ticket to the event - Quarter page ad in event program - Recognition in all promo materials If the Board of Directors wishes to sponsor this event, staff recommends the $500 Bronze Sponsorship level because it may advance the District's purpose by creating District visibility and utilizing the half page ad to promote one of the District's recycling programs (such as the Alkaline Battery Recycling Program). CMSD has contributed to the Estancia & TeWinkle Schools Foundation's Annual Gala in 2014 and 2017. Legal Review Not applicable. Environmental Review Participation in the Estancia & TeWinkle Schools Foundation Annual Gala is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or CMSD's CEQA Guidelines. Financial Review Currently, there are sufficient funds available in the FY 2018-19 Public Information/Education/Community Promotions Sponsorships account for this $500 contribution. A total of $8,000 is budgeted for sponsorships during FY 2018-2019. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the contribution of $500. 2. Approve an alternative contribution amount. 3. Refer the matter back to staff. File Attachments A - ETSF Contribution Application 7-10-18.pdf (1,193 KB) B - Letter & Sponsorship Options.pdf (1,060 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: July 26, 2018 Subject: Receive and File 2015-20 Strategic Plan Quarterly Update - 4th Quarter Summary On May 28, 2015, the Board of Directors adopted the 2015-2020 Strategic Plan, which is a plan that establishes goals, objectives, strategies and work plans for the next five years and will help move the organization in a direction toward achieving its mission and vision. Attached is the quarterly update that demonstrates the progress staff is making toward achieving the strategic goals. Recommendation That the Board of Directors receive and file this report. Analysis 27 out of the 48 strategic goals (Strategic Goal 1.10 was canceled) are complete. Several goals are on-going and are achieving results. The next quarterly update will be the first quarter in FY 2018-19. The report will be presented to the Board on October 25, 2018. Legal Review Not applicable Environmental Review The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. The environmental review of each of the efforts or projects outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since that is when the full scope of work of each effort or project will be described Financial Review Activities described in the strategic goals are funded in the budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at CMSD headquarters (290 Paularino Avenue) and on CMSD's website at www.cmsdca.gov. Alternative Actions 1. Direct staff to report back with more information. Subject 3. Receive and File 2015-20 Strategic Plan Quarterly Update - 4th Quarter Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact No Recommended Action That the Board of Directors receive and files this report Goals 1.0 Sewer Infrastructure 2.00 Solid Waste 3.00 Partnerships 4.0 Community Outreach & Communications 5.0 Administrative Management 6.0 Personnel/Organizational Management 7.0 Finance File Attachments Qtly Progress Rpt 2017-18 - 4th Qtr.pdf (311 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Steve Hodges, Finance Manager Date: July 26, 2018 Subject: Receive and File Prelim 4th Quarter Budget Review for FY2017-18 Summary This report serves as a summary of the District’s spending through June 30, 2018 with the understanding the fiscal years numbers won't be final until the annual audit is complete later this calendar year. Staff Recommendation That the Board of Directors receive and file this report. Analysis Both the Solid Waste and Wastewater Funds finished the fiscal year comfortably under budget. As of June 30, 2018 a total of 95% of the Solid Waste budget for the 2017-18 fiscal year was expended. Over the last four years, the Solid Waste Fund has been operating with a unbalanced budget. In order to cover expenses, reserves have been utilized. The Districts current policy is to keep reserve levels at or above 30% of its operating budget. It was originally forecasted that the District would need to increase rates starting in FY 2020 in order to keep reserves at the 30% level. However, based on the savings achieved in both FY17 and FY18, projections are indicating that a rate increase won't be necessary for a few additional years. However, the District does currently have an RFP out for a rate study in hopes to smooth out any increase over several years. A total of 86% of the Wastewater Fund’s operating budget was expended as of June 30, 2018. Overall, Wastewater Fund spending (excluding CIP) is projected to be approximately 8% higher than it was in FY 2017. This is primarily due to the purchase of property needed to expand the district yard. Please see the attached report for a more detailed analysis. Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review See attached report. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov. Subject 4. Receive and File Prelim 4th Quarter Budget Review for FY2017-18 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors receive and file this report. Goals 7.6 Monitor the asset management program 7.0 Finance Alternative Actions 1. Refer the matter back to staff for additional information. Attachments A: FY 2017-18 4th Quarter Budget Analysis B: Solid Waste Expenditure Analysis through 6/30/2018 C: Wastewater Expenditure Analysis through 6/30/2018 File Attachments A- FY2017-18 Q4 Budget Analysis.pdf (103 KB) B 4Qtr- Qtly Budget Report Solid Waste.pdf (63 KB) C 4Qtr- Qtly Budget Report Wastewater.pdf (64 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Steve Hodges, Finance Manager Date: July 26, 2018 Subject: Consider Approving Modifications to the CCTV Program including enhanced Public Outreach Summary Beginning on July 1, 2017, the Costa Mesa Sanitary District (CMSD) began partnering with local plumbers to provide eligible residents with a free closed circuit television (CCTV) video of their sewer lateral. CCTV video inspections allow plumbing professionals to place a camera inside the sewer lateral to proactively determine the quality of the sewer lateral. A budget of $50,000 was established for this program for each of the next two fiscal years. In addition, the District solicited eighty-two (82) contractors to participate in the program, of which nineteen (19) were trained on the program and are currently listed as approved vendors. For FY 2017-18 which ended June 30, the District expended $23,050 out of the budgeted $50,000 for the CCTV program. The District received 161 applications for the fiscal year, 109 of which have been processed for payment. The Board has requested this item be brought back for consideration of possible program changes/enhancements. In addition, the Board asked staff to research the approximate cost to have door hangers delivered to each resident advertising the program and its benefits. Staff contacted local vendors and the approximate cost for distribution (not including printing costs) is estimated to be $3,000. Printing is estimated to be an additional $1,500. Due to the high cost, staff is not recommending this form of advertising. Recommendation That the Board of Directors considers adopting the recommended changes to the program. 1. Change the name of the program to "Sewer Inspection Rebate Program", or SIRP, to better grab the attention and understanding of our residents. 2. Modify the program to provide reimbursement directly to the homeowner vs. the contractor 3. Modify the program to offer rebates up to $250 for a CCTV or up to $500 to install a two-way clean-out (not eligible for both) Subject 5. Consider Approving Modifications to the CCTV Program including enhanced Public Outreach Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact No Budgeted Yes Budget Source Wastewater Fund Recommended Action That the Board of Directors considers adopting the recommended changes to the program. 1. Change the name of the program to "Sewer Inspection Rebate Program", or SIRP, to better grab the attention and understanding of our residents. 2. Modify the program to provide reimbursement directly to the homeowner vs. the contractor 3. Modify the program to offer rebates up to $250 for a CCTV or up to $500 to install a two- way clean-out (not eligible for both) 4. Create online application form to ease process and help monitor available funds 5. Enhance social media presence by establishing "Nextdoor" account to directly target specific neighborhoods 6. Increase advertising in newsletter by including details in every issue until conclusion of the program 7. Advertise program via banner on the side of CR&R trucks 8. Include mailer inside Mesa Water monthly billings to market program(cheaper than doing individual mailings ourselves) Goals 1.0 Sewer Infrastructure 1.5 Sewer Line Cleaning & CCTV Program 4. Create online application form to ease process and help monitor available funds 5. Enhance social media presence by establishing "Nextdoor" account to directly target specific neighborhoods 6. Increase advertising in newsletter by including details in every issue until conclusion of the program 7. Advertise program via banner on the side of CR&R trucks 8. Include mailer inside Mesa Water monthly billings to market program(cheaper than doing individual mailings ourselves) Analysis Based on the # of applications received, the peak periods of interest in the program occurred following advertisement in our quarterly newsletter(Fall and Winter editions). Projecting the same level of interest all year round, the program would have still significantly underachieved projected participation. Staff believes there are several deterrents that may be contributing to this including: Potential Deterrents to CCTV Program Lack of Understanding - To the average resident, the acronym CCTV does not have a meaning in correlation with home ownership. Furthermore, many residents do not know what a "sewer lateral" is and/or that each property owner is responsible for their own line. Often times the education takes place when an issue occurs which is what the District is trying to prevent. Cumbersome Process - Currently the program requires approval prior to the contractor beginning work. Once approved, the contractor may begin work and once complete seek reimbursement through the district. This requires multiple trips around town for the contractor outside of performing the actual service, which may deter active contractor participation considering most reimbursements are for only $200. Knowledge Transfer/Cost Benefit - Staff believes that out of the 19 contractors who were trained to participate in our program, most attendees were at the management/ownership level. Therefore, many technicians in the field are either not aware of the program or are not familiar with how it works. In order to improve, expanded trainings would be required, further diminishing the value of a potential $200 or $250 payment. Legal Review Not applicable Environmental Review Potentially modifying or enhancing the CCTV program will not result in direct or indirect physical changes to the environment and is not considered a "project". Financial Review The CCTV program has a budget of $50,000 for FY 2018-19, as well as approximately $27,000 eligible to be carried over from the FY 2017-18 budget. Sufficient funds should be available to enhance the program amounts and/or fund the additional marketing. Public Notice Process Copies of thus report are on file and will be included with the entire agenda packet for the July 10, 2018 Board of Directors study session meeting at District Headquarters and on the District website at www.cmsdca.gov Alternative Actions 1. Direct staff to continue program as currently designed 2. Do not approve any of the recommendations 3. Approve fewer than the eight recommendations in this report. 4. Eliminate CCTV program and re-purpose funds Admin Content E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Steve Hodges, Finance Manager Date: July 26, 2018 Subject: Update Plan Check and Inspection Fees Summary The District's existing user fees have not been updated since 2010. Since that time, the District has undergone a variety of position reclassifications and implemented several efficiencies which have led to a change in our cost of service. A new study has been performed to account for these changes including all overhead line items. Recommendation Approve Resolution No. 2018-909 adopting revised and establishing new user fees for plan check, inspection, permit and annexation services. Analysis User fees are provided for in District Operations Code §6.04.020. Those charges are meant to reasonably approximate the cost to the District to provide a service. These would include plan check and sewer inspection fees. Sometimes a deposit is made and charges for the District Engineer, etc., are billed against the deposit. In other situations when tasks are more routine in nature, the amount is estimated by conducting a time and motion study to estimate the average cost. Staff has conducted a study of the District charges set forth below and found that the charges no longer reasonably approximate the cost of the services. District staff in combination with the District Engineer reviewed each fee and determined the average amount of staff hours it typically takes to complete each service. Based on these revised calculations, in combination with updated benefit and overhead amounts, it was determined that all twelve fees need revision. In addition, in order to establish equity between fees and recoup the cost of outsourced environmental inspections, it is recommended that one (1) new fee be added. The attached fee study was provided to the Building Industry Association of Orange County in May 2018 for their review and comment. The proposed changes are summarized below: Subject 6. Update Plan Check and Inspection Fees Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action Approve Resolution No. 2018-909 adopting revised and establishing new user fees for plan check, inspection, permit and annexation services. Legal Review District Counsel has reviewed and approved this report and attached resolution. Environmental Review Updating user fees is an administrative matter that will not result in direct or indirect physical changes to the environment and is not considered a "project". Financial Review Of the twelve (12) existing fees, it is recommended that six (6) fees be increased, five (5) fees be decreased, and one (1) fee eliminated. The primary driver behind all increases is directly related to salary and benefit changes since 2010. Fortunately, numerous efficiencies have been implemented since 2010 which has offset cost increases in many instances. The changes in fees, including the addition of a new fee, are not anticipated to increase or decrease the District's net revenue. Rather, the changes are solely intended to reflect equity between fees. Going forward, it is the intention of staff to reevaluate user fees each budget cycle and recommend any changes at that time. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions 1. Leave fees unchanged and reevaluate next budget cycle File Attachments A. User Fee Study 2018.pdf (74 KB) B. CMSD Fees for Services.pdf (58 KB) C. RESOLUTION 2018-909 REVISING PLAN CHECK, INSPECTION, PERMIT, AND ANNEXATION FEES.pdf (11 KB) F. ENGINEER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: July 26, 2018 Subject: Capital Improvement Projects Status Report Summary Attached is a summary of the Capital Improvement Project activities during the month. Staff Recommendation That the Board of Directors receive and file the report. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2018 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments CIP Updates July 2018.pdf (42 KB) Subject 1. Receive and File Monthly Capital Improvement Projects Status Report Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Receive and File Goals 1.0 Sewer Infrastructure 1.1 Manhole Cover Maintenance Program 1.4 System Wide Sewer Replacement and Repair Program 1.6 Evaluate Force Main Conditions on a Regular Basis 4.7 Demonstrate outstanding efforts in transparency 7.2 Develop a long term CIP F. ENGINEER'S REPORTS To: Board of Directors From: Rob Hamers, District Engineer Date: June 26, 2018 Subject: #325 Corporate Yard Expansion - Accept Improvements, File Notice of Completion, Exonerate Bonds Summary Construction of the improvements was completed on June 25, 2018, therefore, it is appropriate for the District to accept the improvements and file a notice of completion. The project is expansion of the District Yard at 174 W. Wilson Street by the addition of the adjacent property at 2252 Fairview Road. The District took ownership of the Fairview Road property when escrow closed near the end of September 2017.The proposed project included the minimum amount of work to properly secure the new site and create an effective overall corporate yard without removing the existing building. Recommendation The Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Analysis The addition of the property at 2252 Fairview Road provides needed room for parking and storage of materials and equipment. Improvements to the property at 2252 Fairview Road consist of construction of a new 8-foot-high site wall, installation of a 25-foot-wide rolling gate at the Wilson Street driveway, and closing the Fairview Road driveway. In order to facilitate traffic flow of the large sewer cleaning trucks, a portion of the existing westerly site wall on 174 W. Wilson Street was removed and both the fuel tank and a parking lot light relocated to create a pass-through. The large vehicles will enter at 174 W. Wilson Street and exit the 2252 Fairview Road property heading westerly on Wilson Street. Pictures of the completed project are attached. Legal Review District Counsel prepared and signed the construction contract for the project. Environmental Review The Board has previously determined that the purchase and use of the site as additional yard area will be similar to its existing use as a vehicle modification and repair site and is therefore exempt from CEQA as a minor alteration of an existing structure or facility (15 Cal Code Regs Sec 1530), as a conversion of an existing structure from one use to another with only minor exterior modifications (15 Cal Code Regs 15303) and as an infill development project (15 Cal Code Regs 153040). Subject 2. #325 Corporate Yard Expansion - Accept Improvements, File Notice of Completion, Exonerate Bonds Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Recommended Action The Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Goals 1.0 Sewer Infrastructure Financial Review The Adopted Budget for this project was $147,800. In April 2018, the Board approved a budget transfer which increased the Amended Budget to $315,300. The project was completed within the Amended Budget amount and below are the project expenses: Construction cost $234,150 Change order #1 $ 23,163 Change order #2 $ 6,500 Total Construction Cost $263,813 Change order #1 was for relocating the driveway from Fairview Road to Wilson Street, moving a parking lot light as requested by the city inspector, moving a catch basin to clear the wall, relocating the air line, and other miscellaneous work. Change Order #2 was for the lettering on the site wall facing Fairview Road. Other Expenses included: Design – RBH Design (Civil Engineering/Surveying) $ 12,180 Design – SGE (Structural Engineering) $ 4,890 Design – JTA (Structural Engineering) $ 300 Design – Absolute (Electrical Engineering) $ 4,880 Contract Administration/Inspection – RBH $ 18,760 Plan check – SFA $ 600 Permit – City of Costa Mesa $ 783 Total of all costs listed above: $306,206 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters and on District’s website. Alternative Actions 1. Refer the matter back to staff for additional information. Attachment: Notice of Completion File Attachments Notice of Completion #325.docx (16 KB) DSC00833.JPG (606 KB) DSC00832.JPG (626 KB) DSC00829.JPG (538 KB) 20180625_122248 (002).jpg (7,817 KB) 20180625_122220 (002).jpg (4,927 KB) G. TREASURER'S REPORTS To: Board of Directors From: Marc Davis, District Treasurer Date: July 26, 2018 Subject: Approve the Investment Report for the month of June 2018 Summary Attached is the Investment Report for the month of June 2018. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Recommendation That the Board of Directors approve the Investment Report for the month of June 2018. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of June 30, 2018. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 22, 2017 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of June 30, 2018, was 1.676%. The yield to maturity of the portfolio was 1.681%. The District’s weighted average interest rate was 18 basis points (0.178%) below the LAIF average monthly rate for June 2018 of 1.854%. The weighted average number of days to maturity for the District’s total portfolio was 654 days (1.79 years). The average duration of the underlying securities in LAIF as of June 30, 2018 was 193 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of June 30, 2018 was 37.17%. The District has adequate cash reserves necessary to meet its obligations for the next six months. A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the District’s cash and investments are as follows: Solid Waste Fund: Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling costs. Wastewater Fund: Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Subject 1. Investment Report for the Month of June 2018 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors approve the Investment Report for the month of June 2018. Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which have not yet been completed. Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. Undesignated - Remaining available cash, which is available to be appropriated by the Board. Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer facilities. Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers. Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of sewer pipes and related infrastructure. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2018. Through June 30, 2018, the portfolio has earned a weighted average interest rate of 1.529%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. File Attachments Investment Report - June 2018.pdf (580 KB) G. TREASURER'S REPORTS To: Board of Directors From: Marc Davis, District Treasurer Date: July 26, 2018 Subject: Resolution 2018-910 Approving the Statement of Investment Policy and Delegating the Investment Function to the Treasurer for Fiscal Year 2018-19 Summary Attached is the proposed Statement of Investment Policy for Fiscal Year 2017-18 (Policy). The Policy documents the Board's guidelines under which teh District Treasurer can invest the District's idle funds. Recommendation That the Board of Directors adopt Resolution 2018-910 approving the Statement of Investment Policy and delegating the investment function to the Treasurer for Fiscal Year 2018-19. Analysis California Government Code §53646(a)(2) allows the District Treasurer to submit an annual investment policy to the Board for consideration. It is not a requirement to do so, but staff believes it is prudent to continue this practice. The enclosed Policy documents the Board’s objectives surrounding the selection of investments, as well as those investments in which the Board has authorized. It also provides limitations on specific investments. The responsibility for placing investments rests with the Board. California Government Code §53607 allows the Board to delegate the investment function to the District Treasurer for a period of one year. The attached Resolution approves the Policy and delegates the investment function to the District Treasurer for the 2017-18 fiscal year. The Policy has been attached in two versions. A clean version that the Board will be considering for approval, and a red-lined version so that the Board can review the proposed changes to the Policy. Once approved, the Policy will be distributed to the brokers assisting the District with the investment of its idle funds. Legal Review District Counsel has reviewed Resolution 2018-910 as to form. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The Statement of Investment Policy guides the Treasurer in how to invest the District’s idle funds. The amount of investment earnings to be generated as a result of the investing function is based upon the market conditions at the time of investment. Subject 2. Resolution 2018-910 Approving the Statement of Investment Policy and Delegating the Investment Function to the Treasurer for Fiscal Year 2018-19 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors adopt Resolution 2018-910 approving the Statement of Investment Policy and delegating the investment function to the Treasurer for Fiscal Year 2018-19. Goals 7.3 Evaluate the District’s investment policy Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2018 Board of Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov. Alternative Actions 1. Do not adopt Resolution and retain investment function at the Board level 2. Refer the matter back to staff File Attachments Attachment 1 - Resolution Number 2018-910.pdf (73 KB) Attachment 2 - Statement of Investment Policy for Fiscal Year 2018-19.pdf (260 KB) Attachment 3 - Statement of Investment Policy for Fiscal Year 2018-19 (Redline Version).pdf (262 KB) I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 1. Orange County Sanitation District (OCSD) - (Vice President Ferryman) Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 3. Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer) Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 5. Special District Risk Management Authority (SDRMA) - (President Scheafer) Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Information L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject 1. Oral Communications and Director Comments Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Discussion O. CLOSING ITEMS THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON AUGUST 23RD IN THE DISTRICT'S BOARD ROOM, 290 PAULARINO AVENUE, COSTA MESA. Subject 1. Adjourn Meeting Jul 26, 2018 - Board of Directors Regular Meeting Access Public Type Procedural