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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
FEBRUARY 13, 2018
Members present
Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk), Steve Hodges
(Finance Manager), Ed Roberts (Code Enforcement Officer), Nabila Guzman
(Management Analyst I)
Others present
Pars Parikh (CR&R)
Meeting called to order at 9:30 A.M.
A. OPENING ITEMS
Procedural: 1. Call to Order
President Scheafer called the meeting to order at 9:30 A.M.
Procedural: 2. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such determination shall be the
permission required by law.)
District Clerk, Noelani Middenway, conducted roll call and all Board Members
were present.
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B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will have the
opportunity to address the Board of Directors about all other items on this agenda at the
time those items are considered. Under the provisions of the Brown Act, the Board of
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD FEBRUARY 13, 2018
Directors is prohibited from taking action on oral requests but may refer the matter to
staff or to a subsequent meeting. The Board of Directors will respond after public
comment has been received. Please state your name. Each speaker will be limited to
four(4) continuous minutes.
Procedural: 1. Public Comments
President Scheafer opened public comments.
Pars Parikh of CR&R introduced himself and noted that he will be the District's
new Sustainability Coordinator.
Seeing nobody else from the public present and wishing to speak, President
Scheafer closed public comments.
C. ITEMS OF STUDY
Action: 1. January 2018 Code Enforcement Officer Report
Recommendation: That the Board of Directors receive and file this report.
Code Enforcement Officer, Ed Roberts, provided report details for the month of
January 2018. He noted that there were 6 scavengers contacted, 109 notices
issued for trash carts in public view, and no instances of graffiti.
Secretary Schafer asked that Mr. Roberts investigate recurring scavenging
activity that she observed in the College Park neighborhood.
Additionally, President Scheafer commented that he has observed scavenging
activity in an alleyway near Baker Street.
There were no further questions or comments and the report was received.
Action: 2. Organics Tonnage Report
Recommendation: That the Board of Directors receive and file this report.
General Manager, Scott Carroll, presented the report and invited questions.
Secretary Schafer commented that she faced difficulty with finding compostable
bags and asked that staff publicize a list of places where they are available.
Mr. Carroll noted that a list is available on the District's website and that staff will
work on updating this list.
There were no further questions or comments and the report was received.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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Action: 3. Solid Waste Diversion Report
Recommendation: That the Board of Directors receive and file this report.
General Manager, Scott Carroll, presented the report and invited questions.
There were no questions or discussion and the report was received.
Action: 4. Quarterly Legislative Update - Quarter 1
Recommendation: That the Board of Directors receive and file the Quarterly Legislative
Update.
General Manager, Scott Carroll, presented the report details. He suggested that
the District submit a letter of support for AB 196.
Discussion followed regarding SB 1288, AB 1750, and AB 2003.
The Board of Directors directed staff to submit a letter of support for AB 196 and
obtain President Scheafer's signature.
Discussion followed regarding AB 444, AB 958, and AB 937.
There were no further questions or discussion and the report was received.
Action: 5. Consider a New Agreement with CR&R Environmental Services for
Door-to-Door Household Hazardous Waste Collection Program for Senior and
Disabled Residents that Include Retroactively Paying for Services Already
Rendered for Collecting Fluorescent Light Tubes and Household Batteries at
Orange Coast College
Recommendation: That the Board of Directors:
1. Receive and file this report; and
2. Direct staff to bring back a new agreement with CR&R Environmental Services on
February 22, 2018 that will continue the Door-to-Door Household Hazardous Waste
Collection Program for senior and disabled residents; and
3. Direct staff to include in the new agreement with CR&R the collection of fluorescent
light tubes and household batteries at Orange Coast College (OCC); and
4. Direct staff to include in the new agreement with CR&R the services already rendered
in 2016 and 2017 for collecting fluorescent tubes and household batteries at OCC.
Management Analyst I, Nabila Guzman, presented report details. She noted that
the District's contract with CR&R for the Door-to-door Household Hazardous
Waste (HHW) Collection Program contained two one-year options for extension
beginning on July 1, 2015; however, these extensions were not exercised. Ms.
Guzman explained that HHW collection services were rendered, despite the lack
of contract, since July 1, 2015. Additionally, she noted that staff will bring an item
to the February 22, 2018 Board of Directors meeting to propose a new
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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agreement with CR&R to retroactively cover the services rendered and
to continue the program.
The Board of Directors directed staff to bring back a new agreement with CR&R
Environmental Services at the February 22, 2018 Board of Directors meeting to
continue the Door-to-door HHW Collection Program and include in the new
agreement the collection of fluorescent light tubes and household batteries at
Orange Coast College for services rendered in 2016 and 2017.
President Scheafer commented that the amount of HHW collected seems to be
increasing from year to year.
Discussion followed regarding the annual cost of the program.
General Manager, Scott Carroll, indicated that the District is still in the process of
negotiating with CR&R.
Discussion followed regarding the negotiations with CR&R and the possibility of
adding GPS tracking systems to CR&R's trucks.
There were no further questions or discussion and the report was received.
Action: 6. Medical Disposal Program Update
Recommendation: That the Board of Directors receive and file this report.
Nabila Guzman, provided report details. She noted that
Management Analyst I, p
the District installed a new medication drop box in October of 2017, which has
been met with increasing popularity after being publicized in the District's
newsletter. She noted that the District also installed a sharps drop box at the
District's headquarters.
President Scheafer asked if medications should be left in their original containers
or placed in plastic bags before disposal.
Ms. Guzman responded that the medications should be left in their original
containers so that they can be easily identified. She added that the District does
not accept controlled medications for disposal.
Assistant Secretary Ooten asked if District staff considered placing a drop box
outside of the District's headquarters to increase the public's access to the drop
box outside of business hours.
Ms. Guzman noted that Waste Management would not allow for the drop boxes
to be kept outdoors.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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Discussion followed regarding the monthly costs associated with the drop boxes.
There were no further questions or discussion and the report was received.
D. CLOSING ITEMS
Procedural: 1. Oral Communications and Director Comments
Secretary Schafer asked why the District did not have an advertisement in the
Costa Mesa Recreation Guide.
Discussion followed regarding membership dues for the Independent Special
Districts of Orange County (ISDOC), an upcoming Network for Homeless
Solutions meeting, and upcoming leadership development opportunities.
Director Perry shared that he obtained a list of local paint stores that recycle
used paint.
Assistant Secretary Ooten commented regarding an upcoming Mesa Water
District Finance Committee meeting.
Discussion followed regarding correspondence with the Mesa Water District.
There were no further comments or discussion.
Procedural: 2. Adjournment
President Scheafer adjourned the meeting at 10:17 a.m.
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