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Reso 1994-538N RESOLUTION NO. N • S3 8 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING AND ADOPTING A LONG- STANDING POLICY OF THE BOARD RELATING TO EXPENDITURES FOR CONFER- ENCES, TRAVEL AND OTHER EXPENSES OF BOARD MEMBERS AND STAFF. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS: That WHEREAS, with the exception of Section 6489 of the Health and Safety Code relating to fees for Board attendance, the Sanitary District Act of 1923 is silent in regulating the allowance, advance or repayment of expenses of District Board members and Staff; and WHEREAS, guidelines are necessary in connection with said expenses incurred or to be incurred, in order to establish the methods by which expenses are autho- rized and are to be advanced or repaid; NOW, THEREFORE, BE IT RESOLVED: THAT any meeting, conference or seminar reasonably related to District business held within the geographical limits of Orange County, California may be attended by any Board member or one or more Board members without prior approval of the Board of Directors; THAT expenses incurred for registration, travel, meals, entertainment and miscellaneous may be incurred by such member or members and shall be presented for payment by invoice to the District supported by all receipts for expenses incurred and in a form suitable for inclusion in the District monthly warrant list; THAT no Board member or members shall incur any expense for registration, meals, lodging, travel, entertainment or miscellaneous for any meeting, conference or seminar reasonably related to District business conducted outside the geograph- ical limits of Orange County, California without obtaining the prior approval of the Board to attend; THAT any Board member or members may attend any meeting,,_ seminar or confer- ence outside the County of Orange, California at his or her own expense without approval of the Board; THAT no Staff member may incur any single expense or make any single expen- diture unless pre - approved by the Board, however the Board may approve recurring or ongoing Staff expenses incurred for the District up to but not exceeding Board - set limits. PASSED AND ADOPTED this % 0 day of MA tia_ ►k 1994. ja l ent o the Board of Directors ATTEST: Mesa Sanitary District Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF COSTA MESA ) I, Florine T. Reichle, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 9q.S °' t , was duly and regularly passed and adopted by said Board of .Directors at a regular meeting thereof, held on the / 0 f.L day of rn*1 a,4 , 19 4 q . IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District, this l i t/t, day of j'j, 19 q (/. Cl rk of the District Costa Mesa Sanitary District