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Evaluation Criteria1 MULTIFUNCTIONAL COPIER MACHINES & SERVICE CONTRACT RFP BEST VALUE EVALUATION CRITERIA The following is the weighted scale criteria for evaluating RFPs for Multifunctional Copier Machines and Service. Proposals are due on June 5, 2018. Cost of Equipment and Services: Cost will be scored on a scale of 1 to 5, with the high score being a 5. The bidder that has the lowest total cost, as indicated on the Bid Form, will be awarded 5 points as will any other bidder within 15% of the total cost. Bidders not within this range will be scored as follows: 1. 15.1% to 25% above the lowest total cost bidder will receive 4 points. 2. 25.1% to 35% above the lowest total cost bidder will receive 3 points. 3. 35.1% to 45% above the lowest total cost bidder will receive 2 points. 4. 45.1% to 55% above the lowest total cost bidder will receive 1 point. 5. Bidders in excess of 55% above the lowest total cost bidder will receive 0 points. Responsiveness to Proposal Requirements: This rating will be determined by an evaluation of the contractor’s ability to comply with all of the requirements stipulated in the RFP. For instance, does the contractor agree to meet District requirements and agree to provide the services outlined in the RFP? Is the proposal clear, concise, well organized and demonstrate both respondent’s qualifications and its ability to follow instructions? Was a submittal letter included in the RFP that stated the proposal shall be valid for 40 days? Was a description of the company provided? Did the contractor provide the names of the professional(s) responsible for the contract? Did the contractor provide a sample agreement? Experience Providing Similar Services to Similar Agencies: This rating will be based on staff’s analysis of the contractor’s past performance and type of work performed with other public entities. How many local agencies and special districts has the contractor provided similar services for and are the entities similar in size to the District? Did the contractor provide a list of agencies for references? Did the contractor provide any letters of recommendation? Ability to Provide Services: This rating will be determined by staff’s analysis of whether or not the proposed equipment meets the District’s needs. Did the contractor include a comprehensive description of the proposed equipment? Is the proposed equipment capable of providing the District’s requested functions? Is the proposed equipment network capable and equal to or greater in capacity than the Sharp MX- 4111N? Did the contractor provide an installation plan for the proposed equipment that meets the District’s scope of work? 2 Distinguishing Characteristics: This rating will be based on staff’s analysis of the answers provided in response to the supplemental questions. What distinguishes the contractor from other companies? Does the contractor use any specific energy efficiency or security measures? Are there any fees associated with the conclusion or termination of the agreement?