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Reso 1992-524RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING THE DUTIES AND OBLIGATIONS AS A JOB DESCRIPTION FOR THE DISTRICT'S ENGINEER. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY RESOLVE AS FOLLOWS: That WHEREAS, the DISTRICT employs an Engineer as an independent contractor for general engineering services; and WHEREAS, for the convenenience of both the Board and the Engineer, it is deemed desirable that a job description be adopted by the Board; NOW, THEREFORE, there is hereby adopted the job description for the District Engineer as attached to THIS RESOLUTION marked Exhibit "A" and by this reference made a part hereof. 2 7V, PASSED AND ADOPTED this 2Q4h day of August, 1992. ATTEST: Mo JOB DESCRIPTION COSTA MESA SANITARY DISTRICT DISTRICT ENGINEER I. RETAINER FEE SERVICES A. Administrative Functions 1. Provide engineering counsel for the Board of Directors, staff, other public agencies, and the public. 2. Attend regularly scheduled District agenda and Board meetings. 3. Prepare letters in response to questionnaires, surveys, or inquiries regarding District operations, procedures, regulations, or existing facilities from county, federal, and other local agencies. 4. Confer with District's staff and maintenance personnel for daily engineering and reference assistance. 5. Confer with contractors, developers, engineers, public agencies and the public about existing sewer location and proposed sewer construction. 6. Prepare and submit on a year -end basis fixed asset and inventory reports. Assist in maintaining a fixed asset record file and an inventory of facilities. Assist staff and auditors with fixed asset audit. 7. Prepare and submit required information in a timely fashion. 8. Prepare and submit cash flow analysis for District projects. 9. Prepare and submit Capital Improvement Action Request forms for all approved projects. 10. Prepare and submit, two weeks prior to May meeting, proposed Capital Improvement Program with detailed descriptions and justifications for inclusion in the next years Preliminary Budget. 11. Prepare and submit, two weeks prior to August meeting, final Capital Improvement Program incorporatiing all changes ordered by the Board for inclusion in the Final Budget. EXHIBIT "A -1" B. Engineering Functions 1. Prepare and maintain up -to -date District boundary records including District map showing current boundary. 2. Maintain and update an overall District annexation map showing annexation number and area. 3. Maintain and update engineering data, records, pump station information, and CMSD Standard Plans and; Specifications for the Construction of Sanitary Sewers. 4. Prepare responses to mandatory requests from state, county, and federal agencies and respond in writing to other local agencies regarding sewer availability. 5. Review proposed developments for effect on District. facilities and submit to staff appropriate conditions to' be placed on those developments by subsequent action of. the Costa Mesa Planning Commission and City Council. 6. Review annually and update as necessary the Capital Improve.ent Program Master Plan through, but not limited to, flow characteristics, major private developments, and land use changes in effect. 7. Prepare and submit to Board a monthly Project Status Report briefly detailing the status of each District capital project. Respond to public inquiry over the purpose, scope and timing of each capital project. 8. Respond to sewer emergencies such as main line breakage or private lateral stoppage. II. HOURLY FEE SERVICES A. Plan Checking 1. Review, check, and sign plans for all sewer construction proposed by developers or other entities within public right -of -way or public easements. Upon completion of construction as -built sewer plans and add sewer information to District's sewer atlas. 2. Determine inspection, plan check, and connection charges for all new development. EXHIBIT "A -2 3. Receive, review and process right -off way descriptions, maps and easements for public and private developments. Preparation of right -of -way documents, easements and right of way acquisitions for District projects are a separate cost and are charged against the particular capital improvement project when budgeted and authorized by the Board. 4. Prepare District annexation documents, maps, and descriptions, and submit them to District staff for processing new annexations. B. Construction Inspection 1. Review, inspect and approve all main line sewer construction in District by City, County, State and private developer construction projects. 2. Review, inspect and approve all sewer lateral construction in District from the property line to the main line for all new development. 3. Review and inspect all utility or street construction projects in the vicinity of, or that impacts, District facilities. 4. Field mark the location of all District owned pressure sewer mains as required in response to Underground Service Alert notification. 5. Assist contractors and homeowners in locating existing sewer laterals. 6. Respond to emergency sewer problems and assist in controlling emergencies. C. District Initiated Capital Improvement Projects 1. Upon authorization by Board on a per project basis, complete design phase of each capital improvement project including providing the necessary engineering services to prepare complete project plans and specifications, assisting in advertising said projects for bid, reviewing bids and making recommendations to Board for award of project. 2. Upon authorization by Board on a per project basis, administer, inspect and review the construction phase of each capital project as completed by District selected contractor, including, but not limited to, holding pre - construction meetings, reviewing contractors schedule and performance, inspecting and reviewing contractors work, reviewing and approving monthly progress payments and performing liason with public. EXHIBIT "A -3" n., STATE OF CALIFORNIA) COUNTY. OF ORANGE )SS CITY OF COSTA MESA ) I; Florine T. Reichle, Assistant Manager and' Clerk "of the Costa Mesa Sanitary District, hereby certify that the attached Resolution No. 92 -524 was duly and regularly passed and adopted by the Board of Directors at an adjourned regular meeting thereof held on the 27th day of August, 1992, by the following roll call vote: AYES: Directors - Wahner,- Ferryman, Reade, - NOES: Directors - Sherrick _ ABSTAINING: Directors - None IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District, this 31st day of August, 1992. As istant Man ger /Clerk Costa Mesa Sanitary District Printed on Recycled Paper