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Minutes - Board - 2017-11-14 SNIT 4411* y r It ve. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION NOVEMBER 14,2017 Members present Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman Members Absent Mike Scheafer Staff Present Scott Carroll (General Manager), Wendy Davis (Finance Manager), Ed Roberts (Code Enforcement Officer), Nabila Guzman (Management Analyst I), Gina Terraneo (Management Analyst I) Others Present Luke Money(Daily Pilot), Shelley Heller(CR&R) Meeting called to order at 9:31 A.M. A. OPENING ITEMS Procedural: 1. Roll Call Vice President Ferryman called the meeting to order at 9:31 A.M. Management Analyst I, Gina Terraneo, conducted roll call. She noted that Director Perry, Assistant Secretary Ooten, Secretary Schafer, and Vice President Ferryman were present and that President Scheafer was excused from the meeting. Procedural: 2. Public Comments Vice President Ferryman opened public comments. Seeing no one from the public wishing to speak, Vice President Ferryman closed public comments. B. ITEMS OF STUDY Receive and File: 1. October 2017 Code Enforcement Officer report COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD NOVEMBER 14, 2017 Recommendation: That the Board of Directors receive and file the report. Code Enforcement Officer, Ed Roberts, provided report details. He noted that there were a total of 5 documented scavenging investigations and 82 warnings issued for trash carts in public view. Director Perry asked if there were any repeat offenders within the list of trash carts in public view. Mr. Roberts responded that there were occasionally repeat offenders, but that no single residence stood out as having an egregious amount of violations. There were no further questions or discussion and the report was received. Receive and File: 2. Organics Tonnage Report Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, presented the report and invited questions. Director Perry commented that the organics tonnage appears to be increasing. There were no further questions or discussion and the report was received. Receive and File: 3. Solid Waste Diversion Report Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, presented the report and invited questions. He noted that the District did not receive Orange Coast College (OCC) Recycling Center's October data in time to include it in the report. Discussion followed regarding the OCC Recycling Center's volume of intake since its expansion. Assistant Secretary Ooten asked how the District plans to reach its goal of 75% landfill diversion. Mr. Carroll noted that the District will increase public education, reward residents for participating in recycling organics, and utilize the Citizens Environmental Protection Academy to conduct outreach for the Organics Recycling Program. Assistant Secretary Ooten indicated that he would like to see more planning taking place. Mr. Carroll clarified that the state mandate of 75% landfill diversion refers to all types of waste, including commercial. He suggested that District staff meet with COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD NOVEMBER 14,2017 City of Costa Mesa staff to compare data and confer about their combined (or overall) diversion rate. Discussion followed regarding the City of Costa Mesa's diversion rate. Mr. Carroll noted that District staff will bring an item to the next Study Session to report back the results of conferring with the City of Costa Mesa's staff. There were no further questions or discussion and the report was received. Receive and File: 4. Costa Mesa Network for Homeless Solutions - Oral Report Recommendation: That the Board of Directors receive and file the report. Mr. Carroll shared that Bill Nelson of Fresh Beginnings was invited to share a report about the achievements of the Costa Mesa Network for Homeless Solutions. He noted that Mr. Nelson was not present to provide the report and that he will be invited to attend next month's Study Session. Vice President Ferryman noted that the District received information from a representative for the Portland Loo and indicated support for consideration of the Portland Loo as a possible solution. Secretary Schafer suggested that the topic of public restrooms be placed on the agenda for the December 15, 2017 Liaison Committee Meeting. Discussion followed regarding the migration of Orange County homeless encampments. There were no further questions or discussion and the report was received. Action: 5. Consider Appropriating Funds to Implement Mobile Restrooms Program for Costa Mesa Homeless Population Recommendation: That the Board of Directors direct staff to bring this item back on November 30, 2017 to consider appropriating $50,000 to implement a Mobile Restroom Program for the Costa Mesa homeless population. Mr. Carroll provided report details. He discussed a portable public restroom program utilized in the cities of Sacramento, San Francisco, and Miami called the "Pit Stop" that includes 2 portable restrooms on a trailer. Mr. Carroll added that a key aspect of the program is the hiring of paid attendants to maintain and monitor the restrooms. He noted that the City of Costa Mesa and the Newport-Mesa Unified School District (NMUSD) have indicated support for the idea; however NMUSD is unable to contribute funds for the program. Additionally, he noted that Mesa Water District included the topic of portable public restrooms on the agenda for a recent Executive Committee Meeting, but that they did not report COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD NOVEMBER 14, 2017 their position on the program. Mr. Carroll recommended that the Board of Directors direct staff to bring the item to the November 30, 2017 Board Meeting to consider appropriating $50,000 for the program (about half of the estimated cost of implementation and staffing). Lastly, Mr. Carroll noted that if the program is successful, the $50,000 would be an ongoing cost, and if the program is not successful, the City and the District could rent out the portable restrooms for events. Secretary Schafer asked which agency would be in charge of the program. Mr. Carroll replied that the program lead is yet to be discussed. He shared that his vision is for the Costa Mesa Network for Homeless Solutions to oversee the program and for the District to take the lead on procuring the restrooms. He added that the key issue is the staffing of the restrooms, and that perhaps a non- profit organization can oversee the staffing. Secretary Schafer suggested that the District utilize the California Special Districts Association's Iistsery to gain feedback about the portable restroom program. She indicated concern with bringing the item to a future meeting without verifying the lead agency and securing program funding. Vice President Ferryman commented that the appropriation of funds can be contingent upon participation from other agencies. Discussion followed regarding the possibility of seeking out grants to fund the program, the total cost of the Pit Stop restrooms, and finding out how involved the City of Costa Mesa intends to be. Director Perry indicated support for placing an item on the November 30, 2017 Board Meeting agenda to consider appropriating $50,000 to implement the mobile restroom program, contingent upon the participation of the City of Costa Mesa. Vice President Ferryman suggested that the District keep the Portland Loo in • mind as a possible solution. Assistant Secretary supportprogram Ooten indicated for the ro ram and noted that there is a need for public restrooms in the community. The Board of Directors directed staff to place an item on the November 30, 2017 Board Meeting agenda to consider appropriating $50,000 to implement a mobile restroom program for the Costa Mesa homeless population. There were no further questions or discussion. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD NOVEMBER 14,2017 Receive and File: 6. Recycling Holiday Fats, Oils,and Grease (FOG) Recommendation: That the Board of Directors receive and file the report. Management Analyst I, Gina Terraneo, provided report details. She noted that the OCC Recycling Center accepts used cooking oil and grease for recycling. Director Perry asked if the OCC Recycling Center is still in possession of the banner that the District provided for the cooking oil recycling service. Ms. Terraneo noted that she would find out and ask that the banner be displayed. Secretary Schafer asked if the cooking oil recycling service was included in the District Newsletter. Ms. Terraneo noted that it was included in the most recent Fall Newsletter. Assistant Secretary Ooten suggested that staff ask the OCC Recycling Center to make signage available for the cooking oil recycling. Additionally, he suggested that staff distribute a flyer through NMUSD's PeachJar e-mail distribution service. There were no further questions or discussion and the report was received. C. CLOSING ITEMS Procedural: 1. Oral Communications & Director Comments Secretary Schafer asked when the Board of Directors will be available for a holiday dinner. Discussion followed regarding the Board of Directors' availability for a holiday dinner. There were no further comments or discussion. Procedural: 2. Adjournment Vice President Ferryman adjourned the meeting at 10:20 A.M. i ' / .,A . . ! I• A ene, c afer Mi � ael Sche-f,.r Secretary President