Contract - Environmental Engineering & Contracting, Inc. - 2017-07-01 AGREEMENT FOR CONSULTANT SERVICES
This Agreement ("AGREEMENT") is made and effective as of July 1, 2017,
between the Costa Mesa Sanitary District, a sanitary district ("DISTRICT"), and
Environmental Engineering & Contracting, Inc., a corporation ("CONSULTANT"). In
consideration of the mutual covenants and conditions set forth herein, the parties agree
as follows:
1. TERM
This AGREEMENT shall commence on July 1, 2017, and shall remain and
continue in effect until June 30, 2019
2. SERVICES
The SERVICES to be provided are more particularly described in the Scope of
Services attached hereto as Exhibit "A" and Exhibit "B" and incorporated herein by
reference.
3. PERFORMANCE
CONSULTANT shall perform all SERVICES under this AGREEMENT in a skillful
and competent manner, consistent with the standards generally recognized as being
employed by consultants in the same discipline in the State of California and consistent
with all applicable laws. CONSULTANT shall provide DISTRICT its work product in
"turnkey" form. DISTRICT reserves the right to perform reasonable testing of
CONSULTANT's work product before accepting the same.
4. COMPENSATION
Compensation for the SERVICES shall be based on the actual amount of time
spent in adequately performing the SERVICES. Unless expressly agreed in a written
change order in advance by DISTRICT, the cost to DISTRICT for the SERVICES shall
not exceed One Hundred Four Thousand Six Hundred Twenty Five Dollars ($104,625).
The written change order requirement cannot be waived. Failure to submit a written
change order and receive written approval by the DISTRICT prior to performing extra
work shall constitute a waiver of a claim for additional time or compensation.
Invoices shall be submitted to DISTRICT monthly as performance of the
SERVICES progresses. DISTRICT shall review and pay the approved charges on such
invoices in a timely manner. SERVICES on the PROJECT shall begin immediately and
be completed by June 30, 2019 unless extended by DISTRICT in writing.
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PSA 30U 12 08
5. PREVAILING WAGES
CONSULTANT understands that this job, if over One Thousand Dollars
($1,000.00) in value and not exempt, requires compliance with the prevailing wage law.
(Labor Code §§ 1720 et seq.) As such, DISTRICT will ascertain the prevailing wages to
be paid on this job from the Director of Industrial Relations. Said amounts are listed at
http://www.dir.ca.gov/dlsr/pwd/index.htm. CONSULTANT agrees to pay prevailing
wages and maintain prevailing wage records regarding those payments.
CONSULTANT is also required to comply with the apprentice requirements.
CONSULTANT shall defend, indemnify, and hold the DISTRICT, its elected officials,
officers, employees, and agents free and harmless from any claim or liability arising out
of any failure or alleged failure to comply with the Prevailing Wage Laws.
CONSULTANT recognizes that state law makes eight (8) hours a day's work, and any
worker working in excess of that time must be paid overtime. (Labor Code § 1813.)
6. INSURANCE
CONSULTANT shall, at its expense, procure and maintain for the duration of this
AGREEMENT insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of this AGREEMENT by the
CONSULTANT, its agents, representatives, employees, or subcontractors.
CONSULTANT shall also require all of its subcontractors to procure and maintain the
same insurance for the duration of this AGREEMENT. If CONSULTANT is an employer
or otherwise hires one (1) or more employees during the term of this PROJECT,
CONSULTANT shall procure and maintain workers' compensation coverage for such
employees which meets all requirements of state law (Labor Code § 1861).
At a minimum, CONSULTANT is required to submit proof of insurance in
accordance with the following standards:
Minimum Scope of Insurance: Coverage shall be at least as broad as the
latest version of the following: (1) General Liability. Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001): (2) Automobile
Liability: Insurance Services Office Business Auto Coverage form number CA 0001,
code 1 (any auto); and (3) Workers' Compensation and Employer's Liability Workers'
Compensation insurance as required by the State of California and Employer's Liability
Insurance.
Minimum Limits of Insurance: CONSULTANT shall maintain limits of no less
than:
(A)General Liability. One Million Dollars ($1,000,000.00) per occurrence for
bodily injury, personal injury and property damage. If Commercial General Liability
Insurance or other form with general aggregate limit is used, either the general
aggregate e limit shall apply separately to this AGREEMENT/location or the general
aggregate limit shall be twice the required occurrence limit.
{
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PSA 30U 12 08
(B)Automobile Liability. One Million Dollars ($1,000,000.00) per accident for
bodily injury and property damage.
(C)Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the Labor Code of the State of California.
Employer's Liability limits of One Million Dollars ($1,000,000.00) per accident for bodily
injury or disease.
Insurance Endorsements: The insurance policies shall contain the following
provisions, and a separate endorsement stating to add the following provisions to the
insurance policies shall be submitted and approved by DISTRICT:
(A)General Liability. The general liability policy shall be endorsed to state that:
(1) DISTRICT, its directors, officials, officers, employees, agents, and volunteers shall
be covered as additional insureds with respect to the work or operations performed by
or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in
connection with such work; and (2) the insurance coverage shall be primary insurance
as respects DISTRICT, its directors, officials, officers, employees, agents, and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the
CONSULTANT's scheduled underlying coverage. Any insurance or self-insurance
maintained by DISTRICT, its directors, officials, officers, employees, agents, and
volunteers shall be excess of the CONSULTANT's insurance and shall not be called
upon to contribute with it in any way.
(B)Workers' Compensation and Employer's Liability Coverage. The insurer
shall agree to waive all rights of subrogation against DISTRICT, its directors, officials,
officers, employees, agents, and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the CONSULTANT.
(C)AII Coverage. Each insurance policy required by this AGREEMENT shall be
endorsed to state that: (A) coverage shall not be suspended, voided, reduced, or
canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to DISTRICT, and (B) any failure to comply with reporting or
other provisions of the policies, including breaches or warranties, shall not affect
coverage provided to DISTRICT, its directors, official, officers, employees, agents, and
volunteers.
Acceptability of Insurers: Insurance is to be placed with insurers with a current
A.M. Best's rating of no less than A-:VIII, licensed to do business in California, and
satisfactory to DISTRICT.
All insurance documents must be submitted and approved by the District's Risk
Manager prior to execution of any AGREEMENT with DISTRICT.
7. INDEMNIFICATION
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PSA 30U1208
(a) Indemnification for Professional Liability. When the law establishes a
professional standard of care for CONSULTANT's services, to the fullest extent
permitted by law, CONSULTANT shall indemnify, protect, defend, and hold harmless
DISTRICT and any and all of its officials, employees, and agents from and against any
and all losses, liabilities, damages, costs, and expenses, including attorney's fees and
costs to the extent the same arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of CONSULTANT, its officers, agents, employees, or
subconsultants (or any entity or individual that CONSULTANT shall bear the legal
liability thereof) in the performance of professional services under this AGREEMENT.
(b) Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the fullest extent permitted by law,
CONSULTANT shall indemnify, defend, and hold harmless DISTRICT and any and all
of its employees, officials, and agents from and against any liability (including liability for
claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or
threatened, including attorney's fees and costs, court costs, interest, defense costs, and
expert witness fees) where the same arise out of, pertain to, relate to, are a
consequence of, or are in any way attributable to, in whole or in part, the performance of
this AGREEMENT by CONSULTANT or by any individual or entity for which
CONSULTANT is legally liable, including, but not limited to, officers, agents, employees,
or subconsultants of CONSULTANT.
8. TERMINATION
DISTRICT may terminate this AGREEMENT at any time with or without cause. If
DISTRICT terminates this AGREEMENT without cause before PROJECT completion,
CONSULTANT shall be entitled to be paid for SERVICES adequately completed prior to
the notification of termination. CONSULTANT may terminate this AGREEMENT for
cause only.
9. MISCELLANEOUS
This AGREEMENT shall be interpreted according to the laws of the State of
California and any action arising from this AGREEMENT shall be brought in the superior
or federal district court with jurisdiction over DISTRICT.
This AGREEMENT and the attachments hereto shall contain the entire
agreement between the parties. This AGREEMENT cannot be modified except in a
writing signed by both parties. In the event of inconsistency between this AGREEMENT
and any attachment hereto, this AGREEMENT shall control in all respects.
DISTRICT shall own all work product prepared in the course of providing the
SERVICES under this AGREEMENT. In the event of termination of this AGREEMENT,
CONSULTANT shall immediately turn all work product over to DISTRICT. If specialized
software or computer hardware is required to view or transmit said work product,
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PSA 30U 12 08
!t�
CONSULTANT shall make that software and hardware available to the DISTRICT at no
cost during normal business hours.
This AGREEMENT cannot be assigned without the prior written consent of the
DISTRICT.
CONSULTANT is and shall at all times remain as to DISTRICT an independent
contractor. No employee benefits shall be available to CONSULTANT in connection
with the performance of this AGREEMENT. Except for the fees paid to CONSULTANT
as provided in this AGREEMENT, DISTRICT shall not pay salaries, wages, or other
compensation to CONSULTANT for performing any services hereunder for DISTRICT.
DISTRICT shall not be liable for compensation or indemnification to CONSULTANT for
injury or sickness arising out of performing any services hereunder.
All information gained by CONSULTANT in the performance of this
AGREEMENT shall be considered confidential and shall not be released by
CONSULTANT without DISTRICT's prior written authorization. CONSULTANT shall
not, without written authorization from the General Manager or unless requested by the
{ District Counsel, voluntarily provide declarations, letters of support, testimony at
depositions, response to interrogatories, or other information concerning the work
performed under this AGREEMENT. Response to a subpoena or court order shall not
be considered "voluntary" provided CONSULTANT gives DISTRICT notice of such court
order or subpoena.
CONSULTANT warrants that the individual who has signed this AGREEMENT
has the legal power, right, and authority to make this AGREEMENT and bind the
CONSULTANT hereto. If you agree with the terms of this AGREEMENT, indicate by
signing and dating two original agreements where indicated below and return both to
the undersigned. Once the documents are fully executed, one original will be returned
to you for your records.
[Signatures on Next Page]
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PSA 30U 12 08
DISTRICT CONSULTANT
Approved by: Reviewed and Accepted by:
Scott Carroll Signat
General Manager
Approved as to Form: Name
arLitiler fre
Harper& Burns LLP Title
District Counsel
.519/1
Date
ATTEST:
1t114'IIJA4LI AP
j N•-Ia� iMi� •'e
District Clerk
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PSA 30U1208
EC Corporate Office
j Tel: {714)667-2300
Fax (714'667 2310
%VIM One City E3oelevard West,Suite 1800
Orange.California 92868
ENVIRONMENTAL www.eer:envirunmental corn
EXHIBIT A
April 12,2017
GIS and CMMS Support Services
SCOPE OF WORK
Mr.Scott Carroll
General Manager
Costa Mesa Sanitary District
290 Paularino Ave.
Costa Mesa,CA 92626
Subject: Proposal to Provide GIS and CMMS Support Services for Fiscal Years 2018 and 2019
Dear Mr.Carroll:
EEC Environmental (EEC) is pleased to present the Costa Mesa Sanitary District (CMSD) with this
proposal to provide geographical information system (GIS)and computerized maintenance management
system (CMMS) support services. To date EEC has created a state of the art GIS Integrated with CMMS
for CMSD and has been utilizing the system in support of CMSD operations and asset management for
various tasks such as:
• Global reclassification of wastewater pipe segment cleaning frequencies
• Package and delivery of data to other consultants
• Software maintenance and network access
troubleshooting
• Clean-up and Import of historical work order data
into CMMS
x P
• Review and maintenance of Key Performance ,
Indicators i
• Asset repairs and construction updates to the GIS L t1= ti
• CMMS and GIS interface adjustments based on •"
/44,.
trainingand field feed back a
II,
• Report and public outreach maps creation
• Process and manage manhole survey data '
• Support for wireless system access 1s1lt. __
• Software and server upgrade ..
• Deployment of CMMS to the Internet
• Process and integration of third party GIS data
• On-call software support and training
• Field observation updates to GIS -` -•
• Labor report generation - ,_
• Field support and training
• Hydraulic modeling
In order to keep the CMSD's GIS and CMMS in an optimal state,to make the system available to support
business, budgeting,and maintenance decisions,and to train CMSD staff when necessary, EEC proposes
the following scope of work.
Mid-Atlantic Office—Tel (410)263-2234 I Fax:(410)266.86601200 Harry S.Truman Parkway,Suite 330 I Annapolis,MD 21401
Northern California Office—Tei:(510)398-0971 I Fax (510)867-205312100 Embarcadero.Suite 104 I Oakland,CA 94606
Mr.Scott Carroll ; 111111 Ec
ENVIRONMENTAL
BACKGROUND
EEC has developed and integrated CMSD's GIS and CMMS systems. The integrated systems are being
utilized for a variety of asset management and O&M support tasks. Requests for additional system
operational tasks are regularly received.
Requests for analysis,reports,data editing,cleaning schedule fiscal impacts, hydraulic modeling support
are typical and will continue as CMSD increases it's utilization of the GIS/CMMS and hydraulic modeling
systems. GIS and CMMS technology are ever advancing and evolving to provide greater access and
functionality. EEC has partnerships with Esri (ArcGIS) and Cityworks and is excited to take advantage of
these connections to provide CMSD staff with access and tools that will assist them with spatial analysis,
reporting, and asset management. EEC is prepared to provide the quality and accessible support
necessary to enable CMSD to continue taking advantage of their GIS and CMMS.
SCOPE OF WORK
Update and maintain GIS and CMMS databases
EEC has a unique understanding of the spatial data management challenges CMSD faces as a special
district. EEC will continue to integrate the most up-to-date information from various project files and
field observations into a single authoritative enterprise geodatabase, CMSD's asset inventory. This
ongoing effort will serve to ensure the accuracy and completeness of data being reported to the field
and the quality of the data presented in map products.
EEC will also implement the latest Esri data management technology including geometric networks,
relationship classes, and tables and update existing feature classes, feature datasets, geometric
networks,relationship classes,and tables when the need arises or as requested by CMSD.
Schedule:Ongoing throughout the project
Key Deliverables:An asset inventory,enterprise ArcSDE geodatabase with current asset information
Maintain CMMS integration
CMSD has successfully deployed its CMMS, Cityworks,
to the field. EEC is a certified Cityworks implementer
and has a unique understanding of the tasks and efforts
necessary to keep CMSD's system operating. The
GIS/CMMS integration simplifies the overall business of
managing government, assist with addressing customer
concerns, improves planning and reporting, and
maximizes both revenue and capital investments. EEC is
well equipped to maintain CMSD's GIS and CMMS
integration. EEC can also assist CMSD in leveraging the
integration for better spatial and business analysis,
better asset management,and better reporting.
Schedule:Ongoing throughout the project
Key Deliverables:Maintained CMMS and GIS integration and operation
Proposal to Provide GIS and CMMS
Support Services to CMSD 2 April 12,2017
Mr.Scott Carroll ‘:y EC
ENVIRONMENTAL
Convert hard copy maps or CAD drawings to GIS
EEC will convert hard copy maps to GIS features by georeferencing the maps to their geographic location
and digitizing the features present. EEC often uses custom scripts to accelerate this process to minimize
manual input for digitizing and collecting attribute information for each feature on the map.
When CADD drawings are available, EEC will use ArcGIS tools and scripts to georeference and convert
the CADD layers to GIS feature classes with the least information loss possible. When necessary, EEC can
provide scanning services using an HP DesignJet T2300 scanner for large-format documents. EEC will
take great care and caution to maintain the physical integrity of all plans, maps,or other materials.
EEC understands the need for strict QA/QC procedures when it comes to data collection and entry.
Faulty data in a geodatabase will lead to flawed analysis.As part of its QA/QC procedures, EEC includes
data validation techniques, which could include the use of topology rules and Esri's ArcGIS Data
Reviewer,that identify errors and gaps in attribute data.
Schedule:As requested by CMSD
Key Deliverables:Updates to the enterprise geodatabase11111,
Perform spatial analyses ,,,,,1 '
EEC is exceptionally familiar with the spatial analyst, 3D analyst, and -111
network analyst extensions for ArcGIS. EEC will use this experience to
perform spatial and network analyses as requested by the CMSD. •
These analyses could include identifying root intrusion, identifying �4
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manhole lids that need to be plugged and sealed for inflow and �.� I
infiltration programs, hydraulic modeling, project costing, criticality
and probability of failure or any other analyses. EEC can also assist the
CMSD to use technology for public outreach efforts. Spatial analysis
through the GIS can also measure the distribution of assets,determine
the relationship between assets, quantify patterns, and make
predictions in the best interest of managing assets.
Schedule:As requested throughout the project
Key Deliverables:Maps, reports,and enterprise geodatabase updates based on analysis results
Developand maintain industry-standard metadata
TY
Metadata is one of the most valuable resources in keeping an enterprise geodatabase clean and usable.
EEC will use its knowledge of metadata standards and requirements to ensure that each part of CMSD's
enterprise geodatabase is properly documented. EEC will interview CMSD staff when necessary to
gather information on any part of the GIS for which EEC doesn't have existing knowledge.
Schedule:Ongoing throughout the project
Key Deliverables:Up-to-date metadata for datasets in the enterprise geodatabase
Create report-quality maps and exhibits upon request
EEC is familiar with CMSD's figure needs. EEC has successfully delivered a number of maps and map
products to CMSD.EEC will create custom maps and information products as requested by CMSD. EEC
has been developing maps to display spatial data for nearly two decades. The maps range in complexity
Proposal to Provide GIS and CMMS
Support Services to CMSD 3 April 12,2017
.11/
Mr.Scott Carroll t�v, J
ENVIRONMENTAL
of displaying very intricate data structures,such as water,
sewer, and storm drain networks, to simple sphere-of- _
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industry-specific standards. EEC can also publish maps Quucauacas aZaac00a12 ,. -
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online or in pdf and many other formats. Map production 00013001 ., c nn.31.120 .
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QA/QC includes several layers of review byproject 000 , •
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manage rs or principals-in-charge and a technical editor ,Q �
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To increase accountability and transparency in the figure
request process, CMSD can use EEC's project
management portal to submit requests for figures and
receive updates on the figure request process.
Schedule:As requested throughout the project
Key Deliverables:Error-free,report-quality maps and exhibits;
Provide recommendations to improve the GIS or CMMS program
EEC is a trusted GIS and CMMS technology advisor to many public agencies, including the City of
Anaheim, West Basin Municipal Water District, the City of Santa Ana, and the City of Sacramento. EEC
has recommended and implemented numerous improvements to CMSD's GIS program in the past and is
well-positioned to maintain the momentum of those improvements. EEC will continue recommending
new improvements as new developments arise in the GIS and CMMS industries.
EEC is active in many GIS and public works associations,attends conferences,and is regularly exposed to
the latest trends and new developments in the GIS,CMMS, and wastewater industries. This is how EEC
can help agencies,such as the Yorba Linda Water District,to make improvements to their enterprise GIS.
EEC is also a regional leader in the GIS industry and regularly presents at associations and conferences.
Schedule:Ongoing throughout the project
Key Deliverables:Technical memoranda, revisions to needs assessment documents
Expand Accessibility of GIS and CMMS
The GIS and CMMS systems developed by EEC for CMSD can serve CMSD in a greater capacity. By
empowering CMSD staff with access to these systems they will be able to create and share maps on
blogs,web pages, web and mobile applications, conduct spatial analysis, retrieve asset documentation,
view key performance indicators,and report to the public and field staff.
Schedule:Ongoing throughout the project
Key Deliverables:Technical memoranda, revisions to needs assessment documents
Other duties as required
EEC understands that GIS solutions and work products are often developed as needs arise within an
organization,so not all services required can be anticipated right now. EEC's team is particularly adept at
developing GIS-based solutions to complex organizational requirements. Whenever possible, EEC uses
existing industry standards,templates, or internal experience to ensure that clients' GIS systems are as
Proposal to Provide GIS and CMMS
Support Services to CMSD 4 April 12,2017
{
Mr.Scott CarrollEC
ENVIRONMENTAL
interoperable as possible with other agencies' datasets and tools used within the water industry.As an
example, EEC can help the CMSD integrate SCADA and GIS, collect field data with GPS, integrate
customer service/billing data with the GIS, report to regulatory agencies, train staff in GIS, and perform
{ key system and software updates. Keeping systems up to date with new software releases and updates
is critical to ensure the system keeps pace with industry standards, software support, hardware, and
operating systems.
Provide Cloud Hosting of GIS and CMMS
EEC is currently providing cloud-based hosting for CMSD's GIS and CMMS in EEC's private cloud built on
Amazon Web Services. As part of this service, EEC manages the virtual hardware and software
infrastructure necessary to support these systems, monitors the systems to maintain uptime, takes
backups of the systems to ensure no data is lost due to system failures, updates operating systems and
hardware as new versions are released,and provides support to CMSD staff in accessing the system.
Schedule:Ongoing throughout the project
Key Deliverables:Cloud-based GIS and CMMS environment accessible by CMSD staff
ESTIMATED COST
EEC estimates support services will require 20-27 hours a month. The estimated cost to complete the
aforementioned scope of work for one year(12 months)is$40,000 of time-and-material-based services,
plus a$5,000 flat-rate hosting fee.
Task Estimated Monthly
Hours
j , P°a a n� in cln �a taa,es
2 Maintain CMMS integration 0.5-1
3 Co ert ha it copyWaps lar CAD drawings fo GIS 0.
4 Perform spatial analyses 2-3
Develop,and maintain industry a da d metadata `1
6 Create report-quality maps and exhibits upon request 2 3
7` Provide recommendations to improve the GIS or CMMS;program 3 yy
8 Expand Accessibility of GIS and CMMS 6-7
9Other duties as requested x d
10 Provide cloud hosting of GIS and CMMS Fixed
Monthly Total 20 27
Annual Total 240-324
EEC will provide the GIS and CMMS.support services described above on a time-and-materials basis with
a not-to-exceed cost of$40,000 per year. This work will be conducted pursuant to EEC's most current
fee schedule and standard terms and conditions (Attachment 1, EEC 2017 Fee Schedule; Attachment 2,
EEC Standard Terms and Conditions). Monthly progress invoices will be submitted for payment, which
will be dueand payable in net thirty(30)days.
Proposal to Provide GIS and CMMS
Support Services to CMSD S April 12,2017
14/7
Mr.Scott Carroll it'll,. EC
•...
ENVIRONMENTAL
EEC will provide the hosting, support, and updates services described above on a fixed-fee basis of
$5,000 per year billed annually with payment terms of net thirty (30) days. This work will be conducted
pursuant to EEC's standard terms and conditions(Attachment 2).
i .
The proposed cost is valid for thirty(30)days after the proposal date. If additional work is requested or,
due to extenuating circumstances, required outside of the aforementioned scope of work, EEC will
notify CMSD for approval prior to proceeding. The additional work and will be billed on a time-and-
materials basis according to EEC's most recent fee schedule with net thirty(30)days payment terms.
Thank you for the opportunity to continue to provide GIS and CMMS support services to CMSD. EEC will
begin work efforts upon receipt of authorization to proceed. Should there be any questions regarding
the contents of this proposal, please contact Evan Lue at (714) 667-2300 or
elue@eecenvironmental.com.
Sincerely,
EEC Environmental
Evan Lue
Sr GIS Specialist
Attachments: 1. EEC 2017 Fee Schedule
2. EEC Standard Terms&Conditions
ACCEPTANCE
If the proposed scope of work, cost of services, and payment terms stated herein meet with your
approval, please acknowledge acceptance of same and initiate authorization to proceed and grant site
access by signing and faxing a copy of this document to 714-667-2310 or scanning and e-mailing a signed
copy to elue@eecenvironmental.com.
Print Name Print Title
Signature Date
Proposal to Provide GIS and CMMS
Support Services to CMSD 6 April 12,2017
i6
ATTACHMENT 1
EEC 2017 FEE SCHEDULE
EC1
'�in�r
ENVIRONMENTAL
2017 Fee Schedule
PERSONNEL CHARGES Travel
The charge for all time required for the performance of Vehicles used on project assignments will be
the Scope of Work, including office, field and travel charged at $50 per day. Mileage is billed at the
time, will be billed at the hourly rate according to the current rate established by the Internal Revenue
labor classifications set forth below: Service plus mark up. Per Diem is billed at a unit
cost of$50 per day.Airfare, lodging, rental cars and
associated expenses are billed at cost plus 15%.
Labor Classification Hourly Rate
Jr.Staff Engineer/Geologist/Scientist $110
Staff Engineer/Geologist/Scientist $125 Field Equipment
Sr Staff Engineer/Geologist/Scientist $140 Field Equipment is billed at standard unit costs. Rate
Project Engineer/Geologist/Scientist-I $165 schedules are available upon request.
Project Engineer/Geologist/Scientist-II $175
Sr Project Engineer/Geologist/Scientist-I $190
Sr Project Engineer/Geologist/Scientist- II $210 Subcontractors and Reimbursables
Principal Geologist $235 The costs of subcontractors, materials, equipment
Principal $235 rental and costs incurred will be charged at cost plus
Project Assistant $95 15%.
Technician $95
Drafter $120
Sr Technician $120 Other Project Charges
Compliance Inspector $115 The cost of additional report reproduction and
Technician GIS/Technology $100 special project accounting will be billed as
Analyst GIS/Technology $110 appropriate. Plotting plans are charged by size,
Sr Analyst GIS/Technology $120 black and white or color,and by the number of
Specialist GIS/Technology $130 copies supplied.
Sr Specialist GIS/Technology $140
Supervisor GIS/Technology $155
Director/GIS Technology $170 Shipping and Postage
Construction Technician $85 Shipping charges include couriers and the postage
Construction Field Supervisor p $105necessary will be charged at cost plus 15%.
Construction Manager $110
Sr Construction Manager $135
Technical Editor
$105 Interest Charges
Interest on late payments will be charged at the rate
Emergency response will be charged at a rate of 1.5 of 1.5%per month.
times the standard hourly rate.
Payment Terms
When EEC Staff appear as expert witnesses at court Net 30 days apply to all work performed and
trials,mediation,arbitration hearings and depositions, invoiced unless superseded by a specific executed
their time will be charged at 2.0 times the standard rate. contract.
All time spent preparing for such trials,hearings,and
depositions,will be charged at the standard hourly rate.
This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year. The new schedule will apply to existing
and new assignments.
Co Corporate Office
loft Tel (714)667-2300
II 0111
Fax: (714)667-2310
%OM One City Boulevard West,Suite 1800
Orange,California 92868
ENVIRONMENTAL www.eecenvironmental.com
February 6,2017 EXHIBIT B
Asset Management Database
Mr.Scott Carroll
General Manager SCOPE OF WORK
Costa Mesa Sanitary District
290 Paularino Ave.
Costa Mesa,CA.92626
Subject: Asset Management Database for Costa Mesa Sanitary District
Dear Mr.Carroll:
Below is the scope of work and cost estimate for the Asset Management Database project. We can
discuss the scope for each task further during our meeting tomorrow.
Task 1:Data Compilation and Management
Under this task EEC will work with Rob Hamers and CMSD staff to compile all necessary sewer system
data needed to conduct Asset Management Analysis. Compiled data will include all lining and repair
projects, manhole rehabilitation projects,and sewer line additions and replacements. In addition to this
data, EEC will identify construction years for line segments and will assign a dollar value based on
project price/ft amounts.
For this task EEC will start with the most recent CIP projects conducted under the previous Master Plan
covering a 10 year period.Older data can be incorporated under a second project phase.
EEC estimates approximately 40-50 hours to complete this task at an estimated cost of$7,500.
(Costs are based on an average of Evan Lue's rate of$135/hr and Joe Jenkins' rate of$165/hr)
Task 2:GIS and CMMS Updates
EEC will update the existing CMMS and GIS to perform the Asset Management Analysis. Updates will
include sewer segment attributes, established queries and mapping capabilities, and reporting. The
reporting function includes processes for Excel table generation, and easy to read query formulation.
Extensive testing will be done on GIS database updates to ensure that current CMMS functionality and
workflows are unaffected by these additions.
EEC estimates approximately 20-25 hours to complete this task at an estimated cost of$3,375.
(Costs are based on an average of Evan Lue's rate of$135/hr)
ENVIRONMENTAL I ENGINEERING I COMPLIANCE I SAFETY I TECHNOLOGY I
Mr.Scott Carroll
11
ENVIRONMENTAL
Task 3:Implementation
Under this task, EEC will conduct training for CMSD staff(most importantly Wendy)on how to generate
queries and acquire the necessary data to complete the analysis.Additionally, EEC can generate maps as
needed and support technical issues.
EEC estimates approximately 20-25 hours to complete this task at an estimated cost of$3,750.
(Costs are based on an average of Evan Lue's rate of$135/hr and Joe Jenkins' rate of$165/hr)
Based on the three tasks discussed above,the total cost estimate for this project is$14,625.
Thank you,
Sincerely,
EEC Environmental
I `J,
Joseph Jenkins
Project Regulatory Specialist
Asset Management Database 2 February 6,2017