Contract - Orange County - 2015-06-02 •
AMENDMENT TO JOINT AGREEMENT
FOR THE OPERATION,MAINTENANCE AND FINANCIAL MANAGEMENT
OF THE ORANGE COUNTY 800 MEGAHERTZ
COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
THIS AMENDMENT ("Amendment") is entered into on -.TO N" 2 2015 by and
between the Parties listed on Exhibit A,attached hereto, which are sometimes individually
referred to as"Party"or collectively referred to as the"Parties."
RECITALS
A. On November 23, 2004, the Parties executed that certain document entitled Joint
Agreement for the Operation, Maintenance and Financial Management of the Orange County
800 Megahertz Countywide Coordinated Communications System("Agreement"), which
provides for the management and governance of the 800 MHz Countywide Coordinated
Communications System ("800 MHz CCCS").
B. The 800 MHz CCCS requires significant enhancement in order to extend the life
of the system.
C. Pursuant to Section 15.10 of the Agreement, the Governance Committee and the
County have developed a long-range implementation plan to extend the CCCS, and have
developed a scope of work, which includes all the activities, infrastructure and project schedule
information for fiscal years 2014-19 described on Exhibit B, attached hereto("System
Extension").
D. The Governance Committee and County have also developed the overall
estimated cost of the System Extension, including each Party's estimated funding share by fiscal
year described on Exhibit C, attached hereto.
E. A Party's funding plan for the System Extension may consist of one or more of
the following: 1) a Party's cash contribution,2)a Party or a group of Parties financing all or a
portion of the System Extension through the issuance of tax exempt bonds or other public
financing mechanisms, and/or 3) a Party or group of Parties financing all or a portion of the
System Extension through the County approved System Extension vendor.
F. The Parties desire to amend the Agreement to provide their commitment to the
System Extension and describe their implementation and funding obligations.
G. This Amendment has been approved by the Governance Committee.
AGREEMENT
NOW,THEREFORE, in consideration of the foregoing recitals and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties hereby agree as follows:
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1. Implementation Obligations. The Parties hereby commit to fund and implement
the System Extension as described on Exhibit B and Exhibit C.
a. California Environmental Quality Act("CEQA"). The County shall be
the lead agency for purposes of CEQA and shall obtain all necessary approvals for the System
Extension.
b. Party Cost Share. The Parties intend to implement and fund the System
Extension over several years beginning in fiscal year 2014-15 through fiscal year 2018-19. Each
Party is responsible for its fair share contribution to the System Extension. The total estimated
budget for the System Extension and each Party's fair share contribution is depicted on Exhibit C
("Cost Share"). A Party's Cost Share is determined by the number of subscriber radios used by
the Party on the CCCS,as well as the Party's proportionate share of the System Extension
dedicated to System Backbone. Each Party shall pay its total Cost Share in five fiscal year
payments beginning in fiscal year 2014-15 through fiscal year 2018-19 in accordance with the
procedures in Subsection (c)below. Each Party acknowledges that its Cost Share for the System
Extension is an estimate and is expressed as a not to exceed amount. Each Party's Cost Share
will be based on an actual quote by a third party vendor who will perform the System Extension
under a contract or series of contracts approved and managed by the County("Contractor"). A
Party's actual Cost Share amount will be determined prior to the beginning of each fiscal year in
which it is due and will be based on the Contractor's scope of work for the respective fiscal year.
Therefore,the Cost Share depicted on Exhibit C may change, and may beperiodically updated
by the Parties to reflect any changed equipment or authorized System Extension modification
expenses.
c. Invoicing&Payment. The County will calculate the actual Cost Share
amount due the following fiscal year, and will invoice each Party by July 1. Each Party shall pay
its respective Cost Share to the County within thirty(30)days of the start of the fiscal year. A
Party is exempt from the payment procedures of this Subsection 1.c for the relevant fiscal year if
it has:
i. Executed a binding agreement with the County approved Contractor,
agreeing to pay or finance its Cost Share through the Contractor
directly, or
ii. Executed a binding agreement with the County agreeing to jointly
finance its Cost Share.
d. Cost Share Responsibility. Upon execution of this Amendment, each
Party is responsible for its actual Cost Share regardless of the form and manner of payment
described herein, such that the Party cannot terminate its Cost Share obligation for any
reason. In the event of a withdrawal from the system in accordance with Section 20 of the
Agreement or in the case of a default for failure to pay its Cost Share in accordance with this
Amendment, each Party remains obligated to pay to County the Party's outstanding Cost Share
as that obligation becomes due. Should any Party fail to pay its respective Cost Share when due,
the County shall take action as is appropriate to obtain such payment. Nothing herein shall be
construed as the County's exclusive remedy for the remediation of defaults by a Party or Parties,
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and the County reserves the right to pursue any and all available rights and remedies at law or in
equity.
e. County Trust Account. The County shall deposit all Cost Share
contributions into a trust account that is managed solely for the purpose of the System Extension.
2. System Extension Administration. The Orange County Sheriff-Coroner
Department/Communications &Technology Division shall administer all agreements for the
System Extension, and regularly report such progress to the Governance Committee.
3. Participating Agencies. The Parties hereby update the list of Participating
Agencies described on Exhibit D, attached hereto, which shall replace in its entirety Exhibit C of
the Agreement. Participating Agencies will continue to contribute to overall backbone costs
through the payment of a separate and established entry fee for every radio added to the system.
4. Capitalized Terms. Any capitalized terms not defined herein shall have the
meanings set forth in the Agreement.
5. Counterparts. This Amendment may be executed in two or more counterparts,each
of which shall be deemed an original, but all of which together shall constitute but one and the
same instrument.
6. Full Force. Except as expressly set forth herein, the Agreement shall remain
unmodified and in full force and effect.
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•
IN WITNESS WHEREOF, the Parties have executed this Amendment as of the date first
written above.
THE COUNTY 0 s RAN B
a political subdivis.• o/Vte of California
1"
By: 1// /f J
Chairman fifth- Boar. • 'Supervisors
SIGNED AND CERTIFIED THAT A COPY
OF THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAT' AN F THE BOARD
BY: r/ t , "1-40 J?�
// Clerk of the Board of Supervisors
County of Orange, California
APPROVED AS TO FORM:
COUNTY COUNSEL
By: 7 7\ (7)-------
[CITY SIGNATURE BLOCKS TO BE INSERTED]
Page 4 of 11
EXHIBIT A
PARTIES TO THE AMENDMENT
RESPONSIBLE ADDRESS PHONE#
ENTITY ADMINISTRATOR
Aliso Viejo City Manager 12 Journey, Suite 100 949/425-2512
Aliso Viejo, CA 92656-5335
Anaheim City Manager 200 S. Anaheim Blvd. 714/765-5162
Anaheim,CA 92805
Brea City Manager 1 Civic Center Circle 714/990-7770
Brea, CA 92821-5732
Buena Park City Manager 6650 Beach Blvd. 714/562-3550
Buena Park, CA 90620
Costa Mesa City Manager 77 Fair Drive 714/754-5328
Costa Mesa, CA 92626
Cypress City Manager 5275 Orange Avenue 714/229-6688
Cypress,CA 90630
Dana Point City Manager 33282 Golden Lantern, Suite 203 949/248-3513
Dana Point, CA 92629
10200 Slater Avenue
Fountain Valley City Manager 714/593-4410
Fountain Valley, CA 92708
303 W. Commonwealth Ave
Fullerton City Manager Fullerton, CA 92832 714/738-6310
Garden Grove City Manager 11222 Acacia Parkway 714/741-5100
Garden Grove, CA 92840
Huntington Beach City Administrator 2000 Main Street 714/536-5575
Huntington Beach, CA 92648
City Manager 1 Civic Center Plaza 949/724-6246
Irvine Irvine, CA 92623-9575
La Habra City Manager 201 E. La Habra Blvd. 562/905-9701
La Habra, CA 90633
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RESPONSIBLE
ENTITY ADMINISTRATOR ADDRESS PHONE#
7822 Walker Street
La Palma City Manager La Palma, CA 90623 714/690-3333
505 Forest Avenue
Laguna Beach City Manager 949/497-0704
Laguna Beach, CA 92651
24035 El Toro Road
Laguna Hills City Manager 949/707-2610
Laguna Hills,CA 92653
27801 La Paz Road
Laguna Niguel City Manager 949/362-4300
Laguna Niguel,CA 92677
24264 El Toro Road
Laguna Woods City Manager 949/639-0525
Laguna Woods, CA 92653
25550 Commercentre Drive
Lake Forest City Manager Lake Forest, CA 92630 949/461-3410
Los Alamitos City Manager 3191 Katella Avenue 562/431-3538
Los Alamitos, CA 90720 ext. 201
Metro Cities Fire Manager 201 S. Anaheim Blvd., Suite 302 714/765-4077
I Authority Anaheim, CA 92805
200 Civic Center
Mission Viejo City Manager 949/470-3051
Mission Viejo, CA 92691
100 Civic Center Drive
Newport Beach City Manager 949/644-3000
Newport Beach,CA 92660
300 East Chapman Ave.
Orange City Manager 714/744-2222
Orange, CA 92866
Orange County Fire Fire Chief 1 Fire Authority Road 714/573-6010
Authority Irvine,CA 92602
333 W. Santa Ana Blvd.
Orange, County of CEO 714/834-6200
Santa Ana, CA 92701
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RESPONSIBLE ADDRESS PHONE#
ENTITY. ADMINISTRATOR
401 East Chapman Ave
Placentia City Administrator Placentia, CA 92870 714/993-8117
Rancho Santa 949/635-1800
Margarita City Manager 22112 El Paseo ext. 210
Rancho Santa Margarita, CA 92688
San Clemente City Manager 100 Avenida Presidio 949/361-8322
San Clemente, CA 92672
San Juan Capistrano City Administrator 32400 Paseo Adelanto 949/443-6317
San Juan Capistrano, CA 92675
Santa Ana City Manager 20 Civic Center Plaza 714/647-5200
Santa Ana, CA 92701
211 8th Street 562/431-2527
Seal Beach City Manager Seal Beach, CA 90740
ext. 300
7800 Katella Avenue 714/379-9222
Stanton City Manager Stanton, CA 90680-3162
ext. 240
City Manager 300 Centennial Way 714/573-3010
Tustin Tustin,CA 92780
Villa Park City Manager 17855 Santiago Blvd. 714/998-1500
Villa Park, CA 92861
West Cities Police West-Comm 911 Seal Beach Blvd. 562/594-7243
Communications Administrator Seal Beach, CA 90740
8200 Westminster Blvd. 714/898-3311
Westminster City Manager Westminster, CA 92683
ext. 402
4845 Casa Loma Avenue
Yorba Linda City Manager 714/961-7110
Yorba Linda, CA 92886
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EXHIBIT B
GENERAL DESCRIPTION OF SYSTEM EXTENSION AND PROJECT SCHEDULE
1.0 Overview
The System Extension plan will focus on extending the life of the existing CCCS radio system by
systematically replacing end-of-life equipment in strategic phases culminating in an upgrade to
P25 compliance with the goal of continuing to provide quality radio communications to the law,
fire, lifeguard and public works agencies in Orange County.
2.0 Description of System Extension
2.1 System Backbone—Radio infrastructure equipment that is at or near the end of its
expected life will be directly replaced with the current version of the same
equipment that will maintain all existing features and functionalities and is able to
work with the existing backhaul network. Specifically, this will involve the
replacement of 565+ existing Quantar radio base stations and ancillary equipment
at 25 radio sites with 800 MHz 3600 baud GTR8000 base stations and ancillary
equipment. This will be accomplished in accordance with the following schedule:
System Backbone schedule:
Northwest Cell=24 Quantars replaced in 2015
Southwest Cell =40 Quantars replaced in 2015
Laguna Cell =33 Quantars replaced in 2016
Moorhead IR Site= 8 Quantars replaced in 2016
North Cell = 105 Quantars replaced in 2016
South Cell= 135 Quantars replaced in 2017
Crystal Cove IR Site=4 Quantars replaced in 2017
Countywide Cell =210 Quantars replaced in 2017
Carbon Canyon IR Site= 3 Quantars replaced in 2017
Silverado IR Site=3 Quantars replaced in 2017
2.2 Law Enforcement Dispatch Consoles—Police Dispatch Gold Elite consoles will be
out-of-service by the vendor in 2018 and will need to be replaced prior to 2018 to
maintain the existing console priority feature once the system is upgraded to P25.
Console priority is a feature unique to law enforcement dispatch and allows
dispatch to have the ability to transmit and receive audio simultaneously and is an
officer safety necessity. Existing Gold Elite Console equipment will be replaced
with its successor console, the MCC7500. Due to the complexity of the
replacement at each law dispatch center, only 6 dispatch centers can be upgraded
each year. A schedule has been developed to address the 20 law dispatch centers
on the system, as shown below.
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Console schedule:
FY14/15 - Loma Ridge, Irvine, Laguna Beach,Huntington Beach
FY15/16 -Anaheim, Brea, West Comm, Santa Ana,Tustin
FY16/17 -Orange, Fullerton, Costa Mesa,Garden Grove, Westminster
FYI7/18 - Placentia, La Palma,Newport Beach, Fountain Valley,
Buena Park, La Habra
2.3 System Field Equipment — When the System Backbone is upgraded to the P25
standard in FY 2018/2019,all subscriber radio equipment will also need to be P25
capable. Subscriber radios that are capable of being upgraded will need to receive
the software/firmware upgrade prior to the backbone upgrade. Older subscriber
radio equipment that is not capable of being upgraded to the P25 standard will need
to be replaced prior to the P25 upgrade. Each agency will be responsible for the
purchase of either replacement radios,or the necessary subscriber upgrade package
for upgradable radios.
2.4 P25 Upgrade—When all backbone sites and law dispatch consoles have completed
their equipment replacement, the vendor will initiate the necessary equipment and
software update to bring the system up to the 7.18 software platform for P25
compliance. This final phase of the System Extension plan is scheduled for FY
2018/2019.
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EXHIBIT C
TOTAL ESTIMATED SYSTEM EXTENSION COST&
ESTIMATED PARTY COST SHARE BY FISCAL YEAR
ESTIMATED COST
FY 15.16 Radio CaYN9 ,14#11101jr*Ot% 7, 77 x ss� r
t
Upgrade ReplaceReplaceTaal ,u Camels Ra¢o 4i 1694 1447 FY 1744 TOTAL
m I & 1S 4 BYwidep
wrr T. 9L ft14lOB1aM' Laser Cs+epa9k rr1Bw
Cob Cans
1. POSO Vr6.10 11 21 32 $ S 136,6542 $ 7624 6 16030 6 43.560 S 206.206
2 At6M40lr 432 1.351 1,783 1.926869 8.602600 361.545 1.054.750 2429.268 14,407241
3 DADA 62 302 364 448.137 1.883.300 791/91 215.329 406.836 3.322.503
4. M EcNA PARK 76 258 334 540.604 1.635400 73274 197.562 455.062 2,931,124
3. COSTA MESA 105 523 626 680,334 3,258,750 137.996 371,502 165,626 5.304,197
6./CYPRESS 24 170 194 0 1947.600 42,604 114,783 264.317 1,469265
7 OSNI PONT 15 49 64 0 311,250 14.064 37160 47,196 450,382
8 FOUNTAIN VALLEY 45 204 249 443,290 1275,750 54,702 147.299 339,253 2216294
9 4g4LU TON 125 513 638 501.417 3.221,750 140.141 377.418 068.250 5,109,646
M WOWS GROVE 115 475 590 369240 2.962.250 129,606 349,023 603152 4,633.972
11.18a4aI0TO39BEACH 452 620 1.272 1,097716 5438800 279,398 752.409 1.733 051 9202 436
12•!PINE 111 503 _ 614 432.209 3,145,650 134876 363220 834551 4,• 2508
13 LA MARRA 73 190 263 573.564 1223,950 57,609 156551 356327 2,389
14 LA PMMA 31 51 82 166.901 341850, 16.008 46.308 11122 8667:
IS.LAGUNA BEACH 65 247 332 526,652 1,579750 72,163 196.390 452,37 2928,21
1177.LACK/NARIMEL 4 LAGUNA NUS 41 45 3143360 1800 4,011 37 0 620 6 199 ;9,448897
18.4tA011144 WOODS 2 4 6 26.300 1,3303549 8175 99.354
19 LMWEPOREST 21 67 88 426.150 19.325 52 119,497 617.429
31 LOSALMaTOS 15 45 60 ' 267 -, 13,176, 35194 61,718 117666
21.METRONET 37 10 47 1.968.250 1'._550 10,�1 27.903 64.9382,170,960
22 14531044 VE O 30 90 120 674, , 26366 70.966 163,466 835,349
23.W:WPORTBEACH 438 401 639 532934 2909700 164290 496,322 1143,105 5296.351
24 ORM10E 115 514 629 506.01 3316-, 137.669 372094 8154,968 5181.233
25 PLACIENTW 30 107 137 413,090 , 11 ,OM 7 1. 77,410
10.,RANCFq SN[A WAG. 7 29 36 162. E 7,906 21,206 49,969
220,301
27 SAN CLEMENTE 12 97 109 32 719
26 SAN CAP1stMAN° 6 33 39 204,800 4526 2.f 071 64 480 153.136 29032
79.SANTA MN 219 616 1.037 591.620 5,159,950 227.713 613.451 6.412.672 6.005.506
30.SEAL BEACH 25 97 122 610 750 26844 72171 166,220 a75965
31 STANTON 10 63 73 360,500 18.051 0,164 99.480 548,195
32 TUSTN 8/ 243 324 483.266 1,551,150 71,126 191,667 441.437 2.738,646
31 VILLA PARK 0 6 6 38,000 1,310 3.549 8,135 49.042
34.wE57.00669 4 13 17 631.052 82,000 3.733 10.057 23.162 750104
36.WESTMINSTER 73 274 347 549,621 1.727,960 74,137 296.273 472.774 3,031,755
38.YORBALayM 35 82 97 0 412,250 21,302 57.362 132,159 623,092
37.OCTA 950 663 1,613 3217,500 6270,500 397,622 1.072.505 2470.142, 13,428269
38.OCTA 70 43 113 0 330,500 24.675 66.647 153,966 584,179
39
0CLFEGUAR0 7 47 54 436,900 290.050 11,665 31,944 73,573 646.333
40 MANE VLLY.CLL0.PO 16 0 16 0 18.400 3,527 9.466 21,790 53.192
41 SANTA A1841.848.SO.PO 51 2 53 0 70.650 11,639 31.353 72,210 185.052
42 3A0005AOKCLLG PO 18. 0 16 0 20.700 3,053 10648 24,524 59,825
43 CEO 1 1 2 0 7,150+ 430 1,183 2,725 11,497
44 OA 0 225 225 0 1,350,000 49,411 133.102 306,554 1,838,067
45.HCA 184 96 282 0 799,600 61,004 166.621 384,214 1,412,439
46..PMA 39 194 233 536.250 1200,850 51.175 1371634 311,453 2.251,563
47.OC MAW.CONTROL 10 110 120 350,000 671,500 26,366 70,960 163 405 1282,369
46.OC 0M4A PONT 146R6011 0 13 13 0 78,000 2.622 7,160 17.712 106225
49 00 PARKS 131 248 379 0 1,830,160 63,210 224,203 516,373 2.462443
50 OCPW 50 469 479 0 2825,500 105,270 263,359 162.619 3866,746
51.0036R 59 3 62 0 85,050 13,602 36677 64473 220.602
52 1,8084768 177 435 612 0 2,813.550 134605 362x37 833828 4,544,106
53 SHERIFF 057 1.922 2,779 4,428,829 12 517 560 610.635 1.643 3,766.260 22 987,439
54 19 0 19 0 '21050 �_11 7,9C 1 83149
I TA4. $ 4.141 k 11 + 6 s;6 n
Dm,costa stood A itsso r6 .43R
e 44Bnsood coats 64• 0 as not 01(014d PROMV113 stAF.C?to 64119
Me anu system dro+9r1. P TOTAL
•e 4t KemmKendea Iat 41e Partnership ooatdnsre a bulk equipment purchase in Fr 16.17 as.ary 2011
''� Page 10 of 11
EXHIBIT D
PARTICIPATING AGENCIES
RESPONSIBLE ADDRESS PHONE#
AGENCY ADMINISTRATOR
Irvine Valley College Police Chief 5500 Irvine Center Drive, Irvine CA 949/451-5201
Police Department 92618
Orange County Administrator
Transportation 600 S. Main Street, Orange CA 92868 714/560-6282
Authority
Saddleback College Police Chief 28000 Marguerite Parkway,Mission 949/582-4390
Police Department Viejo CA 92692
Santa Ana Unified Police Chief 1601 E. Chestnut Avenue, Santa Ana CA 714/558-5536
School District Police 92701
Department
US Ocean Safety(OC President 34127 Pacific Coast Highway, Dana 949/276-5050
Lifeguards) Point CA 92629
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IN WITNESS WHEREOF,the Parties have executed this Amendment on the day and year set forth below
their respective signatures.
GOVERNANCE COMMITTEE NEW PARTICIPATING AGENCY
Print Name: John Pietig Print Name: Scott Carroll
800 MHz CCCS Governance Committee Chair
Signature: Signatu -•
Date: Date: 06-12-2017