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Minutes - Board - 2017-01-10 ry-/ Iv COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION JANUARY 10, 2017 Members present: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer Members absent: None Staff present: Scott Carroll (General Manager), Noelani Middenway (District Clerk), Wendy Davis (Finance Manager), Robin Hamers (District Engineer), Ed Roberts (Code Enforcement Officer), Gina Terraneo (Management Analyst I) Others present: Dean Ruffridge (CR&R), Mike Carey (Orange Coast College), Richard Cadogan (Pristine Plumbing), Dave Marquez (Dial One Sonshine Plumbing), Thomas Pangrazio (Parzival Plumbing), Brett Tweedy (Tweedy Plumbing), Scott Harrison (Scott Harrison Plumbing/PNCC), Luke Money (Daily Pilot) Meeting called to order at 9:32 AM A. OPENING ITEMS Procedural: 1. Call to Order President Scheafer called the meeting to order at 9:32 A.M. Procedural: 2. Roll Call COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 10, 2017 District Clerk, Noelani Middenway, conducted roll call. All members of the Board of Directors were present. Procedural: 3. Public Comments President Scheafer opened public comments. Dave Marquez of Dial One Sonshine Plumbing provided comments regarding the District's Closed Circuit Television (CCTV) Pilot Program and asked how the participating plumbers were selected to be part of the program. President Scheafer noted that the District is a separate entity from the City of Costa Mesa and emphasized that the CCTV Program is a pilot program. General Manager, Scott Carroll, explained that the District notified local plumbers of the District's intent to create the CCTV Program and the District received 3 applications after going out to bid for participating licensed plumbers. He also noted that staff will provide a report on the CCTV Program at the March Study Session so that the Board of Directors can determine whether or not the program will continue and if the District will open a new bid for licensed plumbers to participate. Scott Harrison of Scott Harrison Plumbing requested that the Board of Directors consider terminating the CCTV Program and asked questions regarding state Water Discharge Requirements, the number of private sewer spills that have occurred in the District's service area, and clarification of the District's Operations Code. Additionally, he reported that one of the participating plumbers has been soliciting the CCTV Program to residents. District Engineer, Robin Hamers, noted that the Water Discharge Requirements are state regulations that encourage (but do not require) public agencies to address and prevent private sewer spills. Discussion followed regarding plumbers soliciting the CCTV Program and the Sewer Lateral Assistance Program (SLAP). Thomas Pangrazio of Parzival Plumbing commented that plumbers were not contacted to be notified of the request for proposal (RFP)for the CCTV program. He noted that the CCTV Program has adversely impacted his business and requested that the Board of Directors consider terminating the program or opening the program up for participation by all licensed contractors that meet the District's criteria. Richard Cadogan of Pristine Plumbing commented that the District should work together with the Plumbing Heating Cooling Contractors (PHCC) Association to COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 10, 2017 uphold good plumbing practices and achieve a viable solution for the CCTV Program. President Scheafer emphasized that the Board of Directors strives to take a proactive approach and will take these public comments into consideration when assessing the CCTV Program. Finance Manager, Wendy Davis, provided comments regarding the District's purchasing process. President Scheafer closed public comments and adjourned the meeting to a break at 10:02 A.M. President Scheafer reconvened from the break at 10:05 A.M. B. ITEMS OF STUDY Receive and File: 1. Organics Tonnage Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, presented the report and offered to answer any questions. There were no questions or comments and the Board of Directors received the report. Presentation: 2. Orange Coast College Recycling Center Update - Oral Report Recommendation: That the Board of Directors receive the presentation. Mike Carey of Orange Coast College (OCC) provided a presentation about the OCC Recycling Center and its current expansion. He noted that there will be increased parking and new classrooms available for the public to utilize. He also noted that the construction is expected to be completed by May of 2017. Discussion followed regarding the reporting process for the OCC Recycling Center's diversion rate, as well as potential educational and marketing opportunities. There were no further questions or comments and the Board of Directors received the presentation. Receive and File: 3. Code Enforcement Officer Report Recommendation: That the Board of Directors receive and file the report. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 10, 2017 Code Enforcement Officer, Ed Roberts, provided report details. He noted that there were 6 scavenging investigations and 111 notices issued for trash carts left in public view in December of 2016. Assistant Secretary Ooten reported that he witnessed residents utilizing organics carts to transport non-organic material. There were no further questions or comments and the Board of Directors received the report. Discussion: 4. Missed Trash Complaints - Oral Report Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, provided an oral report regarding complaints of several missed trash pickups during the week following Christmas. He noted that the extensive missed pickups attracted media attention. President Scheafer added that he received several complaints directly from residents regarding the missed pickups and noted that the issue was discussed on social media. Dean Ruffridge of CR&R apologized and commented that there is typically confusion regarding trash pickup every year when Christmas occurs on a Sunday. He noted that CR&R attempted to take a proactive approach to this confusion by conducting robo calls over Christmas weekend and sending CR&R's collection trucks through their routes multiple times. Discussion followed regarding the possibility of having a one-day trash delay after Christmas every year to avoid future confusion. President Scheafer noted that District staff had difficulty contacting and receiving updates from their CR&R representative. Additionally, he thanked CR&R for conducting the robo calls as a proactive measure. There were no further questions or comments and the Board of Directors received the report. Receive and File: 5. Quarterly Legislative Update - January 2017 Recommendation: That the Board of Directors receive and file the report. Management Analyst I, Gina Terraneo, provided report details. She noted that 8 bills were identified by staff to place on the District's "watch" list, but that it is too early in the legislative session for the District to take positions of support or opposition. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 10, 2017 Discussion followed regarding the influence of industry associations on the District's positions and the potential impact of SB 24. There were no further questions or comments and the Board of Directors received the report. Discussion: 6. Public Restrooms for the Homeless Recommendation: That the Board of Directors direct staff to place this item on the next Liaison Committee for discussion with the City of Costa Mesa and Mesa Water District officials. General Manager, Scott Carroll, provided report details. He shared examples of self-cleaning public restroom programs in cities like San Francisco and Portland. Vice President Ferryman indicated that he supports further examination of a self- cleaning public restroom program to address transiency in Costa Mesa. Discussion followed regarding the limited availability of bathroom facilities at Costa Mesa parks. Assistant SecretaryCity Homeless Ooten noted that the of Costa Mesa has a H Bless Task Force. Mr. Carroll noted that the District should gage public opinion as part of examining self-cleaning public restrooms. The Board of Directors directed staff to place this item on the next Liaison Committee for discussion with the City of Costa Mesa and Mesa Water District officials. There were no further questions or comments. Action: 7. Lockable Cart Program for the Westside Neighborhood Recommendation: That the Board of Directors direct staff to proceed with the proposed program and approve a transfer of $5,000 from the Household Hazardous Waste account to the Anti-scavenging account. General Manager, Scott Carroll, provided report details regarding reestablishing the Lockable Cart Program for the Westside neighborhood. He recommended distributing mailers to residents to promote the program and purchasing 100 more lockable carts. Discussion followed regarding the amount of time it will take to obtain the new carts. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 10, 2017 The Board of Directors directed staff to place this item on the Consent Calendar at the January Board Meeting. There were no further questions or comments. C. ORAL COMMUNICATIONS & DIRECTOR COMMENTS Procedural: 1. Oral Communications & Director Comments President Scheafer commented that he was not familiar with the Plumbing Heating Cooling Contractors (PHCC)Association prior to today's meeting. General Manager, Scott Carroll, commented about the development of the CCTV Program. Director Perry suggested that the Board refrain from discussing the CCTV Program, as it is not agendized. Secretary Schafer indicated that she would like the Board of Directors to discuss the CCTV Program soon and suggested that the District hold a special meeting. Discussion followed regarding holding a workshop for plumbers or discussing the program at the March Study Session as planned. Assistant Secretary Ooten noted that the District should be a resource for plumbers. Director Perry shared that he attended the Water Advisory Committee of Orange County (WACO) meeting and he requested a future study session item about renewable energy batteries. Vice President Ferryman requested that President Scheafer adjourn today's meeting in honor of Werner Escher. Assistant Secretary Ooten requested a diversion update at the February Study Session. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 10, 2017 ISI D. CLOSING ITEMS Procedural: 1. Adjournment President Scheafer adjourned the meeting at 11:04 A.M. in honor of Werner Escher. � � f 4t4_ — Arlene Schafer C Mic del Scheafer Secretary President