2015_12_17_board
Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Michael Scheafer
President
Arthur Perry
Vice President
Robert Ooten
Secretary
Arlene Schafer
Assistant Secretary
James Ferryman
Director
Public Comments. Any member of the public may address the Board. Speakers on
agenda items should identify themselves to the Deputy Clerk before the meeting so that
their input can be provided at the time the item is considered. Speakers on non-agenda
items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding
Officer. The Presiding Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are
made part of the agenda packet. If any document or other writing pertaining to an
agenda item is distributed to all or a majority of the Board after the packet is prepared, a
copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa
Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
BOARD OF DIRECTORS REGULAR MEETING
628 W. 19TH STREET, COSTA MESA, CA 92627
Thursday, December 17, 2015
5:30 PM
I.CALL TO ORDER
II.PLEDGE OF ALLEGIANCE
III.INVOCATION
IV.ROLL CALL
(If absences occur, consider whether to deem those absences excused based on
facts presented for the absence - such determination shall be the permission
required by law.)
V.Ceremonial Matters and Presentations
VI.Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
VII.PUBLIC COMMENTS
This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that
are not listed on this agenda. Members of the public will have the opportunity to
address the Board of Directors about all other items on this agenda at the time
those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter
to staff or to a subsequent meeting. The Board of Directors will respond after
public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII.CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of
Directors may pull an item for discussion. Reading of resolutions is waived and
they will be adopted and numbered. Now is the time for those in the audience who
wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1.Board of Directors Study Session Meeting Minutes of November 10, 2015
Recommendation: That the Board of Directors approve and file.
2.Board of Directors Regular Meeting Minutes of November 19, 2015
Recommendation: That the Board of Directors approve and file.
3.Occupancy Report and Payment to CR&R Environmental Services
Recommendation: That the Board of Directors:
1. Accepts the occupancy count as presented using 21,927 as the correct
number of active units.
2. Direct staff to prepare a warrant to CR&R Environmental Services in the
amount of $213,074.04 to be ratified in the December 2015 warrant list, for
November 2015 collection.
4.Contract Payment to CR&R Environmental Services for Recycling and
Disposal Services
Recommendation: That the Board of Directors approves payment to CR&R
Environmental Services for recycling and disposal services for the month of
November 2015.
5.Adoption of Warrant Resolution No. CMSD 2016-06
Recommendation: That the Board of Directors adopt Warrant Resolution No.
CMSD 2016-06 approving District warrants for the Month of November 2015
in the amount of $731,330.68.
6.Payroll Transparency Disclosure for November 2015
Recommendation: That the Board of Directors approve and file.
7.Directors' Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approves Directors’
compensation and reimbursement of expenses for the month of November
2015.
8.Investment Report for the Month of November 2015
Recommendation: That the Board of Directors approves the Investment
Report for the month of November 2015.
9.Sewer Lateral Assistance Program (SLAP) Update
Recommendation: That the Board of Directors approve and file.
------------------------------- END OF CONSENT CALENDAR-------------------------------
IX.PUBLIC HEARINGS
X.GENERAL MANAGER
10.Contract Administration for Project 196-C Installation of Backup Power for
23rd Street Pump Station
Recommendation: That the Board of Directors receive and file this report.
The General Manager is approving the contract administration proposal from
Robin B. Hamers & Associates (RBH) for $16,030. RBH will perform said
services under his existing contract with the District.
11.2016 Costa Mesa Sanitary District Meeting Schedule
Recommendation: That the Board of Directors approves the 2016 Costa
Mesa Sanitary District meeting schedule.
12.Sewer System Management Plan
Recommendation: That the Board of Directors approve the updates and
recertify the Sewer System Management Plan, as mandated by the State
Water Resources Control Board.
13.Refund of Sanitary Assessment Overpayment - 1015 Mission Drive
Recommendation: That the Board of Directors approve a refund in the
amount of $290.56.
14.Establishing an Ad Hoc Committee for Developing a Program to Beautify
Pump Station Control Panels through Public Art
Recommendation: That the Board of Directors appoints two Board members
to serve on the Ad Hoc Committee for developing a program to beautify
pump station control panels through public art.
XI.ENGINEER'S REPORTS
15.Project Status Report
Recommendation: That the Board of Directors receive and file the report.
16.Conflict of Interest Report
Recommendation: That the Board of Directors receive and file the report.
17.Award Contract – Project 196-C, Installation of Backup Power for 23rd Street
Pump Station
Recommendation: That the Board of Directors approve the following:
1. Award a contract to the lowest responsive and responsible bidder, TSR
Construction and Inspection, in the amount of $179,400.00; and
2. Approve a contingency of 10% in the amount of $17,940.00.
XII.TREASURER'S REPORTS
XIII.ATTORNEY'S REPORTS
18.Proposed Changes to the Bidding Process and Proposed Changes to the
District Engineer's Agreement
Recommendation: That the Board of Directors approve the following:
1. Adopt Ordinance No. 111 that revises the bidding process; and
2. The Amendment to the District Engineer’s Agreement
XIV.LOCAL MEETINGS
In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given
by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the
Operations Code provides that such compensation is authorized for each day's
service rendered as a Director at the request of the Board (not to exceed six days
in one month), and certain meetings are specified as being eligible as set forth in
District Operations Code 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) - (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
B.Santa Ana River Flood Protection Agency (SARFPA) - (Vice President
Perry)
Recommendation: That the Board of Directors accepts oral report.
C.Independent Special Districts of Orange County (ISDOC) - (President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
D.California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Recommendation: That the Board of Directors accepts oral report.
E.Special District Risk Management Authority (SDRMA) - (President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
F.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
XV.OLD BUSINESS
XVI.NEW BUSINESS
XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVIII.ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS WILL BE HELD ON JANUARY 28, 2016 AT 5:30 P.M.
IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES
•CMSD Holiday Closure – CMSD will be closed on December 24 and 25 and
on December 31 and January 1.
•Trash Collection Delayed One Day – Friday collection on December 25th
and January 1st will be delayed one day by collecting trash on Saturday.
•Residential Kitchen Grease Recycling Program – Frying a turkey for the
holidays? Drop off your used cooking oil at OCC Recycling Center for free.
The Recycling Center is located on Adams Avenue between Harbor Blvd
and Fairview Road. The Recycling Center is open to the public Monday
through Saturday from 9:00 am to 5:00 pm.
•Christmas Tree Recycling Program – Christams trees will be picked up
from Monday, December 28, 2015 to January 15, 2016. Trees will be
collected on regular trash days. For more information, please visit
http://www.cmsdca.gov/index.php/programs/christmas-tree-recycling
Costa Mesa Sanitary District
... an Independent Special District
Board of Directors Study Session Meeting Minutes of November 10, 2015
Item Number:1.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Board of Directors Study Session Meeting Minutes of November 10,
2015 Cover Memo
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
NOVEMBER 10, 2015
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in study session on
November 10, 2015 at 9:30 A.M. at 628 W.
19th Street, Costa Mesa.
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
Michael Scheafer, Arthur Perry, Robert
Ooten, Arlene Schafer, James Ferryman
None
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Elizabeth Pham,
Management Analyst II; Ed Roberts, Code
Enforcement Officer.
OTHERS PRESENT:
Dean Ruffridge, CR&R; Lawrence Jones,
CR&R; Ryan Moore, Willdan Engineering.
PUBLIC COMMENT - None
ITEMS OF STUDY
1. Sewer System Management Plan (SSMP) Self Audit
Recommendation: That the Board of Directors receive the PowerPoint
presentation from Willdan Engineering and direct staff to bring back the
SSMP on the November 19, 2015 Board of Directors meeting for
recertification.
Scott Carroll, General Manager, introduced the SSMP Self Audit presentation by
Ryan Moore with Willdan Engineering. Mr. Carroll explained that it is mandatory to
conduct an SSMP Self Audit every two years, according to the General Waste
Discharge Requirements (GWDR) of the State Water Resources Control Board
(SWRCB), in order to maintain compliance. The District went out to bid for an
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outside organization to conduct the audit, and the contract was awarded to Willdan
Engineering. Mr. Carroll provided an overview of the 2015 SSMP Self Audit,
reporting that Mr. Moore found two minor non-conformance issues. The first was
the Sewer Master Plan, which is currently 10 years old. Mr. Carroll reported that
the District will begin developing a new Sewer Master Plan during the spring of
2016. The second minor non-conformance issue was the length of the Capital
Improvement Program (CIP) schedule. The District’s current CIP is scheduled for
one year, while it should be 5-10 years in length. Mr. Carroll reported that he will
work with Rob Hamers, District Engineer, to create a long-term CIP schedule.
Ryan Moore, Willdan Engineering, provided a brief introduction of his educational
background. Discussion followed regarding the recommendation to direct staff to
bring back the SSMP Self Audit for recertification at the November 19, 2015 Board
of Directors meeting.
Mr. Moore reiterated the importance of the SSMP Self Audit and reported that the
goal of the audit is to reduce the number of sanitary sewer overflows (SSOs) and
ensure that the SSMP is being implemented.
Director James Ferryman asked if the SSMP report is reviewed by the SWRCB.
Mr. Hamers replied that the audit completion is logged into the SWRCB’s website
once the SSMP is recertified.
Vice President Perry asked if there is a due date for the SSMP Self Audit. Mr.
Carroll replied that there is no due date for the SSMP Self Audit.
Mr. Hamers added that the Board of Directors will have the opportunity to recertify
the SSMP at the forthcoming Board Meeting on November 19, 2015. He noted that
he will report the SSMP Self Audit completion on the SWRCB website after the
recertification.
Mr. Moore provided an overview of the District’s service area and explained the
difference between minor and major non-conformances. He reported that a minor
non-conformance is something that the agency should update or improve, but does
not currently result in any fines or broken rules. On the other hand, major non-
conformances result in fines or regulatory action. Mr. Moore provided additional
report details such as the District’s maintenance schedules and total public SSOs
in 2014. He noted that the District had 1.3 SSOs per hundred miles of sewer, which
is well below the state average of 4.9 SSOs per hundred miles of sewer.
Secretary Ooten asked why Mr. Moore chose to compare the District’s SSOs per
hundred miles of sewer to the state average. Mr. Moore replied that the SSMP Self
Audit is a state report, and this is why he chose to compare the District to the state
average as opposed to the regional average.
Mr. Moore noted that the SSMP includes the contact information of responsible
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staff members and tracks the District’s legal authority to create proper connections.
He then discussed the District’s introduction of the GIS information system in 2012
to replace the traditional hand-drawn sewer atlas maps. Mr. Moore noted that the
GIS mapping system is made available to all staff and can be quickly updated by
field staff. He provided report details regarding the sewer cleaning and
maintenance measures taken by District staff. Mr. Moore noted that the District has
reduced its number of hotspots from 97 in 2011 down to 34 in 2015 and presented
a chart showing the downward trend of SSOs since 2007. He shared that District
staff undergoes regular trainings, seminars, and simulations. He noted that Steve
Cano, Wastewater Superintendent, has a Grade 4 certification, the highest
possible certification. Mr. Moore provided additional report details regarding the
District’s inventory tracking system, vehicle purchases, and its addition of wireless
tablets to its entire vehicle fleet to track GIS mapping. In regards to the Capital
Improvement Program (CIP), Mr. Moore shared that the District implemented an
Asset Management Plan to track the life expectancy and expected rehabilitation
costs for the sewer system. He noted that the District has allocated $1.847 million
for the 2015-2016 Fiscal Year’s CIP. Mr. Moore shared that the District’s Overflow
Response Plan documents the categorized severity of SSOs. He noted that it is
reviewed by all field staff and kept in each fleet vehicle. Mr. Moore shared that the
District has a historically low number of Fats, Oils, and Grease (FOG) related
incidents. He noted that in the past year, there has been a low ratio of FOG-related
events to SSO events and that the District implemented a residential FOG
recycling program. Mr. Moore reiterated that one of the minor non-conformance
issues was that the District’s last Sewer Master Plan was updated in 2005. He
noted that his recommendation is to update the Sewer Master Plan every 10 years
and that the District has planned and budgeted for a new Sewer Master Plan in
2016.
Mr. Hamers noted that there is no law or policy stating that the District must
complete the Sewer Master Plan every 10 years. Rather, the District has decided
that 10 years is an appropriate time interval. Discussion followed regarding the cost
of the Sewer Master Plan and the time intervals typically used by other agencies.
Secretary Ooten reiterated the minor non-conformances and Mr. Moore’s
recommendations. Discussion followed regarding the timeline for completion of
corrective action, the purpose of the Hydraulic Model within the Sewer Master Plan,
and the history of the District’s 10 year interval.
Mr. Moore continued his presentation by discussing the District’s communications
program. He noted that the District makes the SSMP available on their website and
on the state water quality information system. Discussion followed regarding the
District’s community outreach efforts and the proactive nature of the District’s
programs.
Mr. Moore summarized and concluded his presentation.
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Vice President Perry asked why the District has 20 private pumping stations but
only utilizes 5 of these private pumping stations. Discussion followed regarding
reaching out to residents with private pump stations on their properties.
Alan Burns, District Counsel, added that a new compliance guide was released in
September of 2015 and indicated that Mr. Moore should review it to ensure that the
District is in compliance with the most recent standards. Additionally, Mr. Burns
recommended that the District include a risk analysis of sensitive bodies of water,
as well as a documentation of contractor training in the SSMP.
Assistant Secretary Schafer asked how often staff must go through training. Mr.
Moore replied that training is constant, and that it is important to document each
training. Discussion followed regarding the timeline for staff trainings.
Vice President Perry noted that Cardiopulmonary Resuscitation (CPR) training was
not listed in the SSMP.
Mr. Carroll noted that CPR recertification should occur every two years and that the
District will need to recertify soon.
Discussion followed regarding the District’s plans to respond to SSOs appropriately
and quickly.
Vice President Perry asked if the SSMP Self Audit will be brought to the Board at
the next Board Meeting on November 19, 2015. Mr. Carroll replied that it may not
be on the next Board Meeting agenda due to Mr. Burns’ additional
recommendations for the SSMP.
Mr. Burns indicated that maintenance schedules should also be included in the
SSMP.
Mr. Hamers noted that there is a schedule for all items at each pump station, and
that perhaps this should be included in the SSMP. Discussion followed regarding
adding the manufacturer’s maintenance schedules to the SSMP.
2. Recycling & Waste Diversion Reports – October 2015
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided report details. He noted that nearly 814 tons
of organic material was collected and that tonnage has increased overall during the
month of October 2015.
Vice President Perry asked if the 814 tons of organics were included in the recycling
total. Mr. Carroll replied that it was not. Discussion followed regarding organic tonnage
and the most recent characterization report.
Dean Ruffridge, CR&R, noted that he would provide photos to demonstrate issues with
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green waste at the next Organics Ad Hoc Committee meeting.
President Scheafer asked approximately how many Costa Mesa residents use the
organics carts.
Lawrence Jones, CR&R, shared that according to CR&R drivers, about 40%-50% of
organics carts are placed out each week. He noted that some residents do not put their
carts out for service every week, but rather only when they garden.
Assistant Secretary Schafer asked if the District received recycling credit for organic
waste that is placed in mixed waste carts. Mr. Jones replied that it would not be
included in the organic tonnage. Discussion followed regarding organic tonnage and
diversion credit.
Mr. Ruffridge shared an idea that a resident provided regarding residents who
occasionally have extra green waste, but do not have room to store an additional
organics cart. The idea was to provide residents with lime green bags to place over the
lids of their mixed waste carts, so that the carts may double as organics carts should
they need extra disposal space. Discussion followed regarding the feasibility of the
idea and bringing the idea to the next Organics Ad Hoc Committee meeting.
3. Code Enforcement Officer Report – October 2015
Recommendation: That the Board of Directors receive and file the report.
Ed Roberts, Code Enforcement Officer, provided report details for October 2015. He
noted that there were 9 open scavenging investigations, all concentrated on the West
side of Costa Mesa near Victoria and Wilson. Additionally, there were 61 cases of
trash carts in public view and no graffiti-related cases to report.
Vice President Perry asked if 61 cases of trash carts in public view is an increase from
previous months. Mr. Roberts replied that the number of cases has been increasing
gradually and that he attempts to educate residents when addressing these cases.
Discussion followed regarding educating residents about trash carts in public view and
stolen trash carts through community outreach.
Secretary Ooten suggested having Mr. Roberts educate residents in multifamily homes
on the proper use of organics carts.
4. Organics Ad Hoc Committee Update – Oral Report
Nothing to report. The November meeting was canceled.
President Scheafer noted that the November Organics Ad Hoc Committee meeting
was canceled.
Secretary Ooten commented that some CR&R drivers place notifications on organic
carts that are visibly contaminated with non-organic material.
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5. Health Savings Account (HSA)
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided report details. He shared that District staff
performed an analysis of the Health Savings Account (HSA), which allows employees
to purchase a low-cost, high deductible policy. Mr. Carroll provided the example that if
the District provides $1000 to an employee to pay for their health coverage and the
employee buys a policy that costs $500, the difference of $500 can be put into an HSA
where it can be used to pay for medical expenses until their deductible is reached. He
noted that the advantages to the HSA are that it is pre-taxed, it can roll over, and there
is no maximum deposit amount. On the other hand, Mr. Carroll noted that its
disadvantage is that employees will face penalties and taxes if funds are withdrawn for
non-medical purposes before employees reach 65 years of age. He reported that the
District is not eligible for the HSA program because the District has CalPERS, and the
CalPERS medical plan deductibles (ranging from $500-$1000) are lower than the
minimum required deductible amount for an HSA ($1300 for individuals and $2600 for
families).
Mr. Carroll provided the alternative option of a flex spending plan. He noted that the
flex spending plan is similar to the HSA, but its disadvantages are that it is a “use it or
lose it” program and there are costs associated with administering it. He provided the
example that if an employee has $500 left in their account at the end of the year, the
employee will lose that amount if they do not spend it.
President Scheafer provided the comment that flex spending plans can be restrictive.
Wendy Davis, Finance Manager, shared that the administration cost is high and
reiterated that the “use it or lose it” feature is a drawback. Additionally, she noted that
an employee can spend money that they have committed through the flex spending
plan, even if they have not yet funded the plan. She explained that the District would
thus have to seed the employee’s expenses until the employee contributed to their
plan. Ms. Davis indicated that she would not advise in favor of the flex spending plan.
President Scheafer provided the comment that most people do not budget in advance
for annual medical expenses and it may fall on the administrator to assist employees
with setting annual contributions. He noted that the flex spending plan may be
complicated to administer.
6. CR&R Annual Performance Review
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided report details and shared that the
performance review was positive overall. He noted that CR&R’s net to hauler rate is 3-
4% below the county average and that CR&R exhibited good customer service when
agreeing to clean up after a hydraulic leak that did not result from a CR&R truck. Mr.
Carroll also noted that there have been areas where trash service was missed due to
driver error and carts placed too close to obstructions. Lastly, he shared the report
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prepared by Michael Balliet Consulting that exhibits CR&R’s compliance with agreement
requirements.
President Scheafer commented that the report was positive overall and thanked CR&R
for their work.
7. Closed Circuit Televising (CCTV) District Wastewater System
Recommendation: That the Board of Directors provide direction to staff.
Scott Carroll, General Manager provided report details. He shared that the District
is preparing to close circuit televise (CCTV) the whole sewer system, which was
last done from 2006-2009. Mr. Carroll noted that during the last CCTV, the District
identified 255 Grade 5 areas (indicating imminent failure), which allowed the
District to develop an action plan to rehabilitate and repair those areas. He also
noted the last CCTV identified 1600 Grade 4 areas and the District seeks to find
out how many Grade 4 areas have since become Grade 5 areas. Mr. Carroll
shared that he discussed the time period of the CCTV process with Rob Hamers,
District Engineer. He noted that Mr. Hamers recommended a 3 year CCTV
process, and cited an example from the City of Newport Beach. Additionally, he
noted that based on the City of Newport Beach example, a 3 year CCTV would
cost the District approximately $111,000 per year, though the District has budgeted
for $70,000 per year. Mr. Carroll requested direction from the Board as to the
length of the CCTV process and the creation of an RFP. He suggested that the
CCTV process begin by June of 2016 with a 2 year performance goal. Lastly, he
noted that the RFP can be posted in the next few weeks and after bid evaluation
the contract would be awarded in January of 2016.
President Scheafer commented that June of 2016 would be appropriate timing,
since the El Nino season is expected to be over.
Mr. Carroll noted that they may be able to start the CCTV process before June of
2016.
Mr. Hamers commented that the $70,000 budget was intended for a longer
program, similar to the City of Newport Beach’s CCTV project. He noted that it
would be difficult to move from a 3 year program to a 5 or 10 year program, since it
would leave areas of the sewer line neglected for too long. Mr. Hamers noted that a
shorter time frame is used by many agencies. He shared that Mr. Carroll has met
his goal of planning for the CCTV program and that the District should pose the
question of what is best for its 70 year old sewer system. Mr. Hamers noted that
extensive work has been done on the Grade 5 areas identified during the last
CCTV, but there were many Grade 4 areas that the District should investigate.
Lastly, he commended Mr. Carroll for his planning efforts and noted that 2016
would be an appropriate time to start the CCTV process.
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Director Ferryman asked if the District’s trucks would conduct the main line
cleaning, or if the District would supplement the cleaning. Discussion followed
regarding the definition of CCTV.
Mr. Hamers added that the District will clean the areas before the CCTV is
conducted in order to obtain a proper CCTV.
Director Ferryman asked what the cost would be if the District conducted its own
CCTV. Mr. Carroll replied that the cost would be approximately a half a million
dollars.
Mr. Hamers noted that District staff would need to be trained, certified, and have
the proper equipment to conduct the CCTV. He indicated that the District should
have its own CCTV equipment, but that even if it did, the District should not
produce its own CCTV of the entire sewer system. Mr. Hamers shared that the
District could use CCTV equipment to address hotspots, investigate resident
concerns, and identify calcium or corrosion in the sewer system.
Discussion followed regarding whether other agencies have their own CCTV
equipment.
Mr. Carroll noted that there is a statute of limitation regarding piggybacking onto
the CCTV contracts of other agencies, but he noted that it may be a strategy worth
looking into.
Vice President Perry provided clarification regarding Mr. Carroll’s goal of 2 years
being different from the proposed CCTV program length of 3 years. Additionally, he
asked when the District would get feedback on Grade 5 areas.
Mr. Hamers shared that the District reacts to Grade 5 areas immediately.
Mr. Carroll confirmed that if a contractor identifies a severe area, the RFP notes
that they must notify the District immediately.
Secretary Ooten asked if the last CCTV was scheduled to take place over 3 years.
Mr. Hamers replied that it was scheduled for 3 years and that the previous CCTV in
1989 was schedule to take place over 4 years.
Secretary Ooten noted that the goal was initially intended to take place in 1 year.
He noted that since Grade 4 areas may become Grade 5 areas, the District may
want to consider conducting the CCTV quicker. Secretary Ooten asked if the
District could find funds in the Asset Management Program to pay for the CCTV.
He reiterated his concern regarding Grade 4 areas potentially becoming Grade 5
areas.
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Mr. Carroll asked if Secretary Ooten preferred to do a 2 year program or a 1 year
program. He offered to provide options on the RFP for vendors to submit a bid for a
1 year or a 2 year plan.
President Scheafer shared that Mr. Hamers did not advise conducting the CCTV
once a year. Discussion followed regarding clarification that the CCTV will not be
conducted annually, but rather Secretary Ooten suggested that the CCTV process
take place over the course of 1 year.
Wendy Davis, Finance Manager, asked if the District would want to conduct the
CCTV before creating the Sewer Master Plan.
Mr. Hamers replied that the District should and noted that the CCTV is meant to
assess the condition of the sewer.
Secretary Ooten indicated that it is important to conduct the CCTV ahead of the
Sewer Master Plan. Discussion followed regarding using the CCTV to help create
the Sewer Master Plan.
Mr. Hamers shared that the District could create the hydraulic and capacity
portions of the Sewer Master Plan without the CCTV, and could then come back
and add the results of the CCTV later. He noted that it is possible to conduct the
CCTV in 1 year, but it may preclude contractors who do not have the capacity to
mobilize 3 trucks within 1 year. Lastly, Mr. Hamers indicated that it is not necessary
to rush the CCTV process.
Vice President Perry suggested that the District accept bids first and then make a
decision based on the proposed costs.
Mr. Carroll asked if the Board of Directors would like him to structure the RFP with
3 options: a 1, 2, or 3 year CCTV program.
Vice President Perry and Assistant Secretary Schafer indicated that they would like
Mr. Carroll to do include 3 options in the RFP.
Ms. Davis noted that funds for the CCTV can be shifted from the Sewer Master
Plan if need be. She noted that the 2016-2017 budget includes a CCTV camera for
the District, but it does not allot for a full CCTV truck since the District does not
have a full crew to staff the truck. Discussion followed regarding whether the
camera is an attachment or a trailer, as well as the issue of plumbers entering the
District’s main line while conducting CCTVs of private laterals.
Vice President Perry asked if District staff needs special training to operate the
camera. Mr. Hamers replied that staff must be certified.
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Vice President Perry asked how long the training and certification would take? Mr.
Hamers replied that it is a weekend course. Discussion followed regarding training.
Assistant Secretary Schafer asked if the training has been accounted for in the
budget. Ms. Davis replied that it has not because the intention was not to have the
District’s staff CCTV the sewer system.
Discussion followed regarding other agencies that have CCTV contracts.
Mr. Hamers added that the Sewer Master Plan does not need to be completed in
2016.
President Scheafer indicated that he would like to discuss the matter with Alan
Burns, District Counsel, since there seems to be a sense of urgency regarding the
CCTV process.
Secretary Ooten reiterated the budgeted amounts allocated to the CCTV project for
the next 3 years. Discussion followed regarding the flexibility of the budgeted
amounts for the Sewer Master Plan and the CCTV project.
Vice President Perry indicated that he would like to look at the bids before deciding
on the time frame for the CCTV project.
Mr. Carroll asked if the Board of Directors would like to have a 1, 2, and 3 year
option for the bids and then evaluate each option to see which is most cost
effective.
Mr. Hamers added that the RFP should require vendors to submit a bid for each of
the 3 options to ensure fairness.
Ms. Davis added that she is waiting for Mr. Burns to provide input regarding the
capacity charges to see if they can be used for the CCTV program. She noted that
if this is possible, the budget allow for more funding. Lastly, Ms. Davis noted that
there may not be enough in the Asset Management Fund, but fixture fees may be
qualified to fund the CCTV program and would relieve the Sewer General Fund
from having to fund the project.
Discussion followed regarding maintaining Mr. Carroll’s initial 2 year goal for the
CCTV project.
8. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
President Scheafer asked what measures the District will take to prepare for El
COSTA MESA SANITARY DISTRICT PAGE 11
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Niño.
Scott Carroll, General Manager, noted that he will be presenting a staff report on El
Niño preparation at the next Board Meeting on November 19, 2015. He also noted
that he will be interviewed by Costa Mesa TV Channel 3 today at the District Yard
regarding El Niño preparation. Mr. Carroll added that they will take photos of the
District crew plugging manhole covers and using new equipment.
Rob Hamers, District Engineer, asked if the interview could be shown at the next
Board Meeting, if appropriate. Discussion followed regarding gathering more
information about the interview.
Assistant Secretary Schafer suggested that an Ad Hoc Committee be made for the
upcoming State of the District.
President Scheafer shared that the Ad Hoc Committee is on the agenda for the
next Board Meeting on November 19, 2015.
Vice President Perry asked if the District should allow for public tours of the new
Anaerobic Digestion facility.
Mr. Carroll indicated that it may be more beneficial to wait until the facility is
operational, but noted that public tours can be conducted if the Board of Directors
provides direction to do so. He asked if the Board of Directors would like to take a
tour of the facility before its completion.
Vice President Perry shared that it may be beneficial to wait until completion, but
noted that the facility is impressive in its current state.
Director Ferryman asked how long it will be until the facility is fully operational.
Discussion followed regarding the timeline for the facility’s completion.
President Scheafer indicated that it would be better for the public to see the facility
when it is operational.
Mr. Carroll concurred that the public would appreciate seeing the facility’s
operations and processes.
President Scheafer suggested that he, Secretary Ooten, and Mr. Carroll visit the
facility and report on its progress at the next Organics Committee meeting.
Discussion followed regarding the public visiting the facility.
ORAL COMMUNICATIONS - None
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ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 11:10 A.M.
_________________________ _________________________
Robert Ooten Michael Scheafer
Secretary President
Costa Mesa Sanitary District
... an Independent Special District
Board of Directors Regular Meeting Minutes of November 19, 2015
Item Number:2.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Board of Directors Regular Meeting Minutes of November 19, 2015 Cover Memo
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 19, 2015
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
November 19, 2015 at 5:30P.M. at 628 W.
19th Street, Costa Mesa.
PLEDGE OF
ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
President Scheafer led the Pledge of
Allegiance.
Vice President Perry led the Invocation.
Michael Scheafer, Arthur Perry, Arlene
Schafer, James Ferryman
Robert Ooten
STAFF PRESENT: Scott Carroll, General Manager; Alan Burns,
District Counsel; Robin Hamers, District
Engineer; Wendy Davis, Finance Manager;
Marc Davis, District Treasurer; Noelani
Middenway, District Clerk
OTHERS PRESENT:
None
CEREMONIAL MATTERS AND PRESENTATIONS – None
ANNOUNCEMENT OF LATE COMMUNICATIONS
Scott Carroll, General Manager, reported receipt of written public comments from Jim
Mosher, a member of the public.
Noelani Middenway, District Clerk, noted that the Minutes of the Board of Directors
Regular Meeting on October 22, 2015 stated that Vice President Perry adjourned the
meeting, when in fact President Scheafer adjourned the meeting. She noted that the
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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______________________________________________________________________
minutes have been corrected.
PUBLIC COMMENTS – None
CONSENT CALENDAR
1. Board of Directors Study Session
Meeting Minutes of October 13,
2015.
2. Board of Directors Regular Meeting
Minutes of October 22, 2015.
3. Occupancy Report and Payment to
CR&R Environmental Services
4. Contract Payment to CR&R
Environmental Services for
Recycling & Disposal Services
5. Adoption of a Warrant Resolution
No. CMSD 2016-05 Approving
District Warrant Registers
6. Payroll Transparency Disclosure for
October 2015
7. Directors’ Compensation and
Reimbursement of Expenses
8. Investment Report for the Month of
October 2015
The Board of Directors Study Session
Meeting Minutes of October 13, 2015 was
approved as presented.
The Board of Directors Regular Meeting
Minutes of October 22, 2015 was
approved as presented.
The Board of Directors accepted the
occupancy count as presented using
21,901 as the correct number of active
units and directed staff to prepare a
warrant to CR&R Environmental Services
in the amount of $212,820.26 to be ratified
in the November 2015 warrant list, for
October 2015 collection.
The Board of Directors approved payment
to CR&R Environmental Services for
recycling and disposal services for the
month of October 2015.
The Board of Directors approved adoption
of Warrant Resolution No. CMSD 2016-05
approving District warrants for the month
of October 2015 in the amount of
$1,348,627.47.
Staff pulled this item for discussion.
The Board of Directors approved the
Directors’ compensation and
reimbursement of expenses for the month
of October 2015.
The Board of Directors approved the
Investment Report for the month of
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9. Sewer Lateral Assistance Program
(SLAP) Update
10. Fiscal Year 2014-15 Annual
Compliance Report for
Requirements of Government Code
Section 66013 for Capacity
Charges
11. Annual Report of Expenses – Fiscal
Year 2014-15
October 2015.
The Board of Directors approved the SLAP
report as presented.
The Board of Directors approved the
Fiscal Year 2014-15 Annual Compliance
Report for Requirements of Government
Code Section 66013 for Capacity Charges
as presented.
The Board of Directors approved the
Annual Report of Expenses as presented.
Wendy Davis, Finance Manager, requested that Item 6 be pulled for discussion on
behalf of staff.
Director Ferryman made a motion to approve the consent calendar, omitting Item 6.
Vice President Perry seconded the motion, which carried unanimously.
Regarding Item 6, Wendy Davis, Finance Manager, shared that Jim Mosher, a member
of the public, provided comments indicating that the District could improve its
transparency by providing payroll information. Ms. Davis noted that staff will now
provide the previous month’s total payroll expense within the consent calendar.
President Scheafer requested to know if staff notified Mr. Mosher of the addition.
Ms. Davis indicated that Mr. Mosher was not notified. She noted that the addition was
made because the District sought to increase its transparency and because it is a
standard practice among other cities and agencies.
Mr. Carroll added that the Payroll Transparency Disclosure will be a new standard
report on the monthly consent calendar.
Assistant Secretary Schafer made a motion to approve Item 6. Vice President Perry
seconded the motion, which carried unanimously.
END OF CONSENT CALENDAR
PUBLIC HEARINGS – None
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GENERAL MANAGER’S REPORTS
12. Holiday Hours and Closures
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided report details regarding the District’s
holiday closures. He noted that the District will be closed on Thanksgiving Day and
the day after Thanksgiving, and that the District traditionally closes to the public at
noon on the day before Thanksgiving. Mr. Carroll indicated that it is optional for staff
to leave at noon or work a full day on the day before Thanksgiving. He noted that if
staff chooses to leave at noon, they must use leave time since it is not a paid leave
day. Mr. Carroll added that the District will close on Christmas Eve, Christmas day,
New Year’s Eve, and New Year’s Day. He noted that Christmas Eve and New
Year’s Eve are not paid leave days, and that staff will have the option to either work
those days or use approved leave time. Lastly, Mr. Carroll shared that the
maintenance staff chose to work half days on Christmas and New Year’s Eve in
2014.
Rob Hamers, District Engineer, requested clarification regarding the closures and
Mr. Carroll reiterated the closure dates.
Vice President Perry requested clarification as to whether staff will be answering
phones if they decide to work on the closure days.
Mr. Carroll replied that staff will not be answering phones on those days because
the office will be closed to the public.
Vice President Perry requested clarification regarding the procedures for cases of
emergency during District closures.
Mr. Carroll noted that residents may call the police in case of emergencies, and the
police will notify District staff.
Discussion followed regarding whether Item 12 is an action item.
Mr. Carroll confirmed that Item 12 is not an action item, and that the
recommendation is to receive and file the report.
There were no additional questions or comments and the report was received.
13. State of the District
Recommendation: That the Board of Directors create an ad hoc committee
by appointing two Board members to plan the State of the District event.
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Scott Carroll, General Manager, shared that the Board of Directors established a
goal to host a State of the District. He noted that the State of the District has
become increasingly common among special districts and indicated that his
recommendation is to create an ad hoc committee with two appointed Board
Members to discuss and determine event details. Lastly, Mr. Carroll noted that the
State of the District is not budgeted, so the cost will need to be determined.
Vice President Perry suggested that he and Director Ferryman be appointed to the
ad hoc committee.
President Scheafer suggested that he and Director Ferryman be appointed to the
ad hoc committee, since President Scheafer will present at the State of the District.
Discussion followed regarding President Scheafer and Director Ferryman joining
the ad hoc committee.
Mr. Carroll indicated that he and Elizabeth Pham, Management Analyst I, would
represent staff within the ad hoc committee.
Discussion followed regarding ideas and venues for the State of the District.
Mr. Carroll confirmed that President Scheafer and Director Ferryman were chosen
to join the ad hoc committee.
There were no additional questions or comments.
14. Community Outreach Survey
Recommendation: That the Board of Directors give direction to staff.
Scott Carroll, General Manager, shared that the Board of Directors established a
goal to conduct a community survey, since the last survey was conducted in 2012.
He noted that the District seeks to survey 1,000 residents to gauge the
effectiveness of service and address unmet public needs. Mr. Carroll indicated that
the purpose of today’s discussion is to gain a macro-level understanding of which
topics the Board would like to include in the survey, such as solid waste,
wastewater, District programs, the Organics Recycling Program, the Sewer Lateral
Assistance Program (SLAP), and a prospective new District headquarters.
Vice President Perry requested to know how much time it took residents to answer
the questions on the last survey conducted by the District.
Mr. Carroll shared that it took about 15 minutes.
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Discussion followed regarding whether or not to include a survey question about a
potential new district headquarters.
Vice President Perry requested to know if Mr. Carroll needed the Board of Directors’
input before creating an RFP. Mr. Carroll responded that input would be helpful in
drafting the RFP.
Vice President Perry requested to know if the Board would be attending a special
meeting to discuss possible survey questions.
Mr. Carroll noted that a special meeting was held before the last community survey,
and that the Board can request to have a special meeting. He added that the
District can hold two special meetings: one before the RFP is drafted and one after
the contract is awarded.
Vice President Perry noted that Secretary Ooten would have valuable input in this
discussion.
Discussion followed regarding possible survey questions and topics.
Mr. Carroll confirmed that the Board of Directors requested to hold a special
meeting to discuss the survey and to provide input for drafting the RFP.
President Scheafer added that a second special meeting will take place once the
contract is awarded.
Director Ferryman requested the time frame for the first special meeting.
Mr. Carroll suggested that it take place in December.
Director Ferryman suggested that Mr. Carroll gather staff input for the survey at the
next All Hands meeting on December 14, 2015.
Vice President Perry requested that potential dates for the special meeting be sent
to the Board of Directors.
Discussion followed regarding scheduling the special meeting.
There were no additional questions or comments.
15. El Nino Preparation
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided report details. He noted that many cities
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and agencies are preparing for El Nino, and he met with the District’s wastewater
staff and District Engineer, Rob Hamers, to identify areas of focus. Mr. Carroll
shared that the two identified areas of focus are inflow and power outages. He
noted that the District will address these issues by plugging and sealing half of the
District’s manholes by December and acquiring portable and permanent generators
for critical pump stations. Mr. Carroll shared that the District has enough generators
and bypass pumps to handle all District pump stations, with the exception of two
that do not need generators. Additionally, he noted that Mr. Hamers conducted a
fuel analysis of the District’s emergency equipment to find out how long it would
take for each generator to run out of fuel. He presented a map to exhibit 4 lift
stations that were identified as being vulnerable to excessive inflow and shared a
plan to bypass these stations using long cables and sandbags. Mr. Carroll noted a
challenge posed by the Adams lift station and shared a plan to run a cable through
a resident’s yard and under a wall to bypass the station.
Discussion followed regarding how deep the cable would need to be underground
to run under a wall.
Mr. Carroll added that the District would need the homeowner’s approval to do so,
but the District may compensate the homeowner monetarily or by providing the
homeowner with a generator. He noted that the District has purchased the cable to
conduct the bypassing plan.
Wendy Davis, Finance Manager, requested to know if the cable can be run through
the middle of Adams Avenue instead of running it through the resident’s yard.
Discussion followed regarding the danger of having the District’s wastewater crew
work in the middle of a busy street like Adams Avenue.
Vice President Perry requested to know who would approach the homeowner
regarding the bypass cable.
Mr. Carroll shared that a letter would be sent to the homeowner. Discussion
followed regarding how the cable would be installed and the necessary coordination
with other agencies.
Assistant Secretary Schafer requested that this be brought up at the next liaison
committee meeting. Discussion followed regarding contacting the homeowner and
the method of contact that will be used.
Mr. Carroll noted that he met with officials from the City of Newport Beach to share
emergency contact information and discuss equipment that can be shared during
the El Nino season.
COSTA MESA SANITARY DISTRICT PAGE 8
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Discussion followed regarding coordination with other cities and agencies, such as
the Orange County Public Works Department and the City of Newport Beach, and
the challenges of coordinating an El Nino preparation meeting with the City of Costa
Mesa.
Mr. Carroll noted that El Nino preparation will be discussed with the City of Costa
Mesa at the next liaison meeting on December 11, 2015.
Discussion followed regarding the prevalence of flood insurance in preparation for
El Nino.
There were no additional questions or comments and the report was received.
16. Designation of Applicant’s Agent Resolution for Non-State Agencies
Recommendation: That the Board of Directors adopt the resolution (Cal
EMA 130).
Scott Carroll, General Manager, presented resolution details. He explained that if a
state of disaster were declared in Orange County and public agencies were eligible
for federal and state funding, the California Governor’s Office of Emergency
Services (Cal OES) and the Federal Emergency Management Agency (FEMA)
would need signed documents from the District. Mr. Carroll noted that the
resolution, if approved, would designate the General Manager, Finance Manager,
and Wastewater Maintenance Superintendent to sign the eligibility documents for
Cal OES and FEMA. He added that if the resolution is approved, staff will send it to
Cal OES for their records and it will be valid for 3 years.
Discussion followed regarding the designation of 3 positions for signing authority
rather than the names of the individuals in those positions.
Mr. Carroll clarified that this language was used in case any of the individuals were
not present at the time of signing.
Assistant Secretary Schafer made a motion to approve the adoption of the
Designation of Applicant’s Agent Resolution for Non-State Agencies (Cal EMA 130).
Vice President Perry seconded the motion which passed unanimously.
17. Rewarding Ideas Program
Recommendation: That the Board of Directors approves rewarding Steve Cano,
Wastewater Maintenance Superintendent $100 for his idea to save money for
inspecting portable by-pump equipment for maintenance.
Scott Carroll, General Manager, presented an idea for the Rewarding Ideas
Program submitted by Steve Cano, Wastewater Maintenance Superintendent. He
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______________________________________________________________________
shared that the idea was to save money for inspection and maintenance of the
District’s portable by-pump equipment, which was previously inspected and
maintained by the City of Costa Mesa. Mr. Carroll noted that the City of Costa Mesa
charges an inspection fee in addition to an hourly labor cost for maintenance. He
added that Mr. Cano suggested having the equipment inspected by Charles King
Company because they are industry leaders in pump station equipment, they do not
charge an inspection fee, and their hourly labor cost is lower than the City of Costa
Mesa.
Vice President Perry requested to know if the District has already started working
with Charles King Company.
Mr. Carroll noted that the District has started working with Charles King Company.
Discussion followed regarding the decision to no longer have the City of Costa
Mesa inspect and maintain the portable by-pump equipment.
Mr. Carroll noted that the City of Costa Mesa does not have the types of specialized
pumps that the District owns.
Rob Hamers, District Engineer, added that Charles King Company makes, rents,
and sells pumps. He indicated that Charles King Company is a top expert in the
area of by-pass pumps and maintenance.
Director Ferryman made a motion to approve the reward of $100 to Mr. Cano as
part of the Rewarding Ideas Program. Assistant Secretary Schafer seconded the
motion which passed unanimously.
ENGINEER’S REPORTS
18. Project Status Report
Recommendation: That the Board of Directors approve and file the report.
Rob Hamers, District Engineer, presented the Project Status Report for the Board of
Directors to review.
Assistant Secretary Schafer commented that the report was thorough.
There were no questions or comments and the report was received.
19. Project #194 Pump Station Coating and Manhole Rehabilitation – Acceptance
of Improvements
Recommendation: That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
COSTA MESA SANITARY DISTRICT PAGE 10
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2. Authorize payment of 5% retention 35 days after Notice of Completion is
recorded.
3. Exonerate Labor and Material Bond after Notice of Completion is recorded
and exonerate Faithful Performance Bond one year of Notice of
Completion is recorded.
Rob Hamers, District Engineer, reported that Project #194 for the coating of 3 pump
stations and many District manholes is complete. He noted that interior coating and
structural lining were conducted on an as-needed basis, and that the 3
recommended actions for Item 19 are standard actions after the completion of a
project.
Vice President Perry made a motion to accept the approval of all 3 recommended
actions: the acceptance of improvements as completed and filing of a Notice of
Completion, the authorization of payment of 5% retention 35 days after the Notice
of Completion is recorded, and the recording of the Exonerate Labor and Material
Bond after the Notice of Completion is recorded and exoneration of the Faithful
Performance Bond one year after the Notice of Completion is recorded. Assistant
Secretary Schafer seconded the motion which passed unanimously.
Discussion followed regarding the color of the manhole coating.
There were no further questions or comments.
TREASURER’S REPORTS - None
ATTORNEY’S REPORTS - None
LOCAL MEETINGS
A. Orange County Sanitation District (OCSD) – (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
Director Ferryman provided report details for regarding the OCSD meeting on
November 18, 2015. He noted that there was a lengthy discussion about the Local
Agency Formation Commission’s (LAFCO) consideration of East Orange County Water
District and Irvine Ranch Water District applications to assume local sewer service for
OCSD service area 7.
Discussion followed regarding who attended the meeting.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President
Perry)
Recommendation: That the Board of Directors accepts oral report.
COSTA MESA SANITARY DISTRICT PAGE 11
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Vice President Perry provided report details and noted that it was a full agency
meeting. He provided details regarding the Prado Dam project and the Westminster
Watershed Study, which will not be finalized until December 2016.
C. Independent Special Districts of Orange County (ISDOC) – (President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
President Scheafer provided report details regarding ISDOC members requesting
refunds for luncheons that they did not attend and choosing speakers for upcoming
ISDOC meetings.
D. California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Recommendation: That the Board of Directors accepts oral report.
Assistant Secretary Schafer shared that the list of CSDA committees was approved
and the meeting provided an overview of the year. She noted that she will sit on the
Legislation and Membership Committees and that she was invited to join the Grand
Jury Workshop Group. Lastly, Assistant Secretary Schafer shared that she will sit
on the CSDA Executive Board beginning in January 2016.
Discussion followed regarding hotel rates in Sacramento.
President Scheafer noted that he and Mr. Carroll have been appointed to the
Professional Development and Member Services Committees of CSDA.
E. Special District Risk Management Authority (SDRMA) – (President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
President Scheafer shared that there is nothing to report because there was no
SDRMA meeting in November.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
Vice President Perry shared that he and Secretary Ooten attended the Water Advisory
Committee of Orange County (WACO) Meeting, which covered the topic of El Nino. He
noted that Southern California is expected to have a wet winter, while Northern
California is expected to be drier.
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______________________________________________________________________
President Scheafer shared that he, Vice President Perry, and Assistant Secretary
Schafer attended the Southern California Waste Management Forum.
Discussion followed regarding the speakers at the forum, CR&R’s characterization
study, and the expansion of the organic program to include grocery stores.
OLD BUSINESS – None
NEW BUSINESS – None
Director Ferryman shared that he has a new email address due to a recent hack into his
account.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS – None
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 6:32 P.M.
_________________________ _________________________
Robert Ooten Michael Scheafer
Secretary President
Costa Mesa Sanitary District
... an Independent Special District
Occupancy Report and Payment to CR&R Environmental Services
Item Number:3.
Recommendation/Notes:
Recommendation: That the Board of Directors:
1. Accepts the occupancy count as presented using 21,927 as the correct number of active
units.
2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of
$213,074.04 to be ratified in the December 2015 warrant list, for November 2015 collection.
ATTACHMENTS:
Description Type
Occupancy Report and Payment to CR&R Environmental Services Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Javier Ochiqui, Senior Management Analyst
Date: December 17, 2015
Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIRONMENTAL
SERVICES
Summary
The total occupancy count for November 2015 billing is 21,927, with twenty-six accounts added since the last billing period. Staff Recommendation
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented using
21,927 as the correct number of active units.
2. The Board of Directors directs staff to prepare a warrant to CR&R
Environmental Services for November 2015 collection based on this occupancy report so long as the contractor fulfills the obligations of the
agreement. Said payment in the amount of $213,074.04 to be ratified in
the December 2015 warrant list.
The payment calculation is based on the following:
21,927 (total accounts) – 20,006 (with organics) = 1,921 (without organics/exempt). Hence, 20,006 at $9.7954* = $195,966.77; and 1,921 at $8.9054 = $17,107.27.
Therefore, $195,966.77 + $17,107.27 = $213,074.04 *New Organics Rate effective August 1, 2015
Costa Mesa Sanitary DistrictOccupancy Report November 2015
Total Accounts 21,927
35 Gallon Waste Carts 635
60 Gallon Waste Carts 29095
90 Gallon Waste Carts 14679
35 Gallon Organic Carts 94
60 Gallon Organic Carts 19912
Total Carts 64,415
Cart Delivery Information/Start Standard
Service Service Address Date Service
Started Delivered Organics Paid Trash
Fees to CMSD
RESIDENT 2368 ORANGE AVE* 10/15/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1259 WESTREEF ST 11/13/2015 35 GAL BARREL DELIVERY Yes
RESIDENT 625 W 17TH 11/10/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 149 MERCER WAY 11/3/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1271 WESTREEF ST 11/2/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1682 JETTY DR 11/2/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1277 WESTREEF ST 11/5/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1521 SULLIVAN AVE 11/5/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 3158 YELLOWSTONE DR 11/4/2015 60 GAL BARREL DELIVERY X Yes
RESIDENT 302 NAUTICA WAY 11/11/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 306 NAUTICA WAY 11/11/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 312 NAUTICA WAY 11/11/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 316 NAUTICA WAY 11/11/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 322 NAUTICA WAY 11/11/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1267 WESTREEF ST 11/19/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 141 MERCER WAY 11/11/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 145 MERCER WAY 11/9/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 139 MERCER WAY 11/12/2015 60 GAL BARREL DELIVERY X Yes
RESIDENT 1287 WESTREEF ST 11/12/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 2120 PALMILLA CT 11/6/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 950 CORONADO DR 11/20/2016 60 GAL BARREL DELIVERY Yes
RESIDENT 2292 PACIFIC AVE 11/19/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 1291 WESTREEF ST 11/19/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 2185 MINER ST 11/20/2015 60 GAL BARREL DELIVERY Yes
RESIDENT 356 ROCHESTER #A 11/1/2015 64 ORGANICS CART X Yes
RESIDENT 2884 ALANZO LN 11/1/2015 64 ORGANICS CART X Yes
* CR&R did not include this address last month
Costa Mesa Sanitary District
... an Independent Special District
Contract Payment to CR&R Environmental Services for Recycling and Disposal
Services
Item Number:4.
Recommendation/Notes:
Recommendation: That the Board of Directors approves payment to CR&R Environmental
Services for recycling and disposal services for the month of November 2015.
ATTACHMENTS:
Description Type
Contract Payment to CR&R Environmental Services for Recycling and
Disposal Services Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Adoption of Warrant Resolution No. CMSD 2016-06
Item Number:5.
Recommendation/Notes:
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-06
approving District warrants for the Month of November 2015 in the amount of $731,330.68.
ATTACHMENTS:
Description Type
Adoption of Warrant Resolution No. CMSD 2016-06 Cover Memo
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2016-6
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $731,330.68 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in his own records.
PASSED AND ADOPTED this 17th day of December 2015.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby
certify that the foregoing Warrant Resolution No. CMSD 2016-6 was duly adopted by the
Costa Mesa Sanitary District at a regular meeting held on the 17th day of December
2015.
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 17th day of December 2015.
District Clerk of the Costa Mesa Sanitary District
User:
Printed:12/1/2015 - 9:53 AM
Checks for Approval
Accounts Payable
ktran
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Cal Pers Employee Ret System 0 11/15/2015 Solid Waste Fund PERS - Employer 84.90
Cal Pers Employee Ret System 0 11/15/2015 Solid Waste Fund PERS - Employer 1.90
Cal Pers Employee Ret System 0 11/15/2015 Liquid Waste Fund PERS - Employer 17.10
Cal Pers Employee Ret System 0 11/15/2015 Liquid Waste Fund PERS - Employer 764.10
Check Total: 868.00
Cal PERS 0 11/05/2015 Liquid Waste Fund PERS Medical 11,740.04
Cal PERS 0 11/05/2015 Liquid Waste Fund Benefits Admin Costs 41.45
Cal PERS 0 11/05/2015 Liquid Waste Fund Benefits Admin Costs 201.30
Cal PERS 0 11/05/2015 Solid Waste Fund Benefits Admin Costs 4.61
Cal PERS 0 11/05/2015 Liquid Waste Fund Sewer Maint-Benefit Admin 67.10
Check Total: 12,054.50
Employment Development Department 0 11/10/2015 Liquid Waste Fund State Withholding Taxes 1,994.93
Check Total: 1,994.93
Internal Revenue Service 0 11/10/2015 Liquid Waste Fund Medicare - Employee 770.01
Internal Revenue Service 0 11/10/2015 Liquid Waste Fund Medicare - Employee 770.01
Internal Revenue Service 0 11/10/2015 Liquid Waste Fund Federal Withholding Taxes 6,234.43
Check Total: 7,774.45
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS Retirement 3,802.53
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS Retirement 686.05
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS Retirement 2,602.31
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS Retirement 64.17
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS - Employer -0.02
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS Retirement 48.02
Cal Pers Employee Ret System 0 11/10/2015 Liquid Waste Fund PERS Survivor Benefit 16.74
Check Total: 7,219.80
Employment Development Department 0 11/25/2015 Liquid Waste Fund State Withholding Taxes 107.52
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 1
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 107.52
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund Medicare - Employee 117.68
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund FICA - Employee 503.18
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund Medicare - Employee 117.68
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund Federal Withholding Taxes 576.94
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund FICA - Employee 503.18
Check Total: 1,818.66
Employment Development Department 0 11/25/2015 Liquid Waste Fund State Withholding Taxes 1,957.71
Check Total: 1,957.71
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund Medicare - Employee 754.38
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund Federal Withholding Taxes 6,072.35
Internal Revenue Service 0 11/25/2015 Liquid Waste Fund Medicare - Employee 754.38
Check Total: 7,581.11
Bank of America 0 11/06/2015 Solid Waste Fund Investment Earnings 496.51
Check Total: 496.51
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS Retirement 3,797.55
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS - Employer -0.01
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS Retirement 48.02
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS Retirement 2,597.49
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS Survivor Benefit 16.74
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS Retirement 686.05
Cal Pers Employee Ret System 0 11/25/2015 Liquid Waste Fund PERS Retirement 64.17
Check Total: 7,210.01
Intellicom Communications, Inc. 14449 11/10/2015 Liquid Waste Fund Capital Outlay 5,449.30
Check Total: 5,449.30
Accela, Inc. 14450 11/13/2015 Solid Waste Fund Capital Outlay 175.00
Accela, Inc. 14450 11/13/2015 Solid Waste Fund Capital Outlay 175.00
Accela, Inc. 14450 11/13/2015 Liquid Waste Fund Capital Outlay 1,575.00
Accela, Inc. 14450 11/13/2015 Liquid Waste Fund Capital Outlay 1,575.00
Check Total: 3,500.00
Alpha Traffic Services 14451 11/13/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 2,020.00
Alpha Traffic Services 14451 11/13/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 750.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 2
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 2,770.00
SYNCB/AMAZON 14452 11/13/2015 Solid Waste Fund Small Tools/Equipment 2.75
SYNCB/AMAZON 14452 11/13/2015 Liquid Waste Fund Small Tools/Equipment 24.73
SYNCB/AMAZON 14452 11/13/2015 Liquid Waste Fund Small Tools/Equipment 182.14
SYNCB/AMAZON 14452 11/13/2015 Solid Waste Fund Small Tools/Equipment 20.24
Check Total: 229.86
AT&T 14453 11/13/2015 Liquid Waste Fund Sewer Maint-Telephone 155.80
AT&T 14453 11/13/2015 Liquid Waste Fund Telephone 451.99
AT&T 14453 11/13/2015 Solid Waste Fund Telephone 50.22
AT&T 14453 11/13/2015 Solid Waste Fund Telephone 8.70
AT&T 14453 11/13/2015 Liquid Waste Fund Telephone 78.28
AT&T 14453 11/13/2015 Liquid Waste Fund Sewer Maint-Telephone 44.34
Check Total: 789.33
Best Best & Krieger LLP 14454 11/13/2015 Solid Waste Fund Legal Services 68.25
Best Best & Krieger LLP 14454 11/13/2015 Liquid Waste Fund Legal Services 126.75
Check Total: 195.00
Birch Communications 14455 11/13/2015 Solid Waste Fund Telephone 45.81
Birch Communications 14455 11/13/2015 Liquid Waste Fund Telephone 412.24
Birch Communications 14455 11/13/2015 Liquid Waste Fund Sewer Maint-Telephone 435.37
Check Total: 893.42
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 855.70
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 69.15
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq -172.13
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 30.69
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 123.96
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 59.21
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 32.27
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 172.79
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 50.70
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 97.17
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 13.86
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 343.18
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 64.95
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 116.64
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 302.35
Bank of America 14456 11/13/2015 Liquid Waste Fund Board Development 13.50
Bank of America 14456 11/13/2015 Solid Waste Fund Public Info/Ed/Community Prom 800.96
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 3
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 2.90
Bank of America 14456 11/13/2015 Solid Waste Fund Board Development 4.50
Bank of America 14456 11/13/2015 Solid Waste Fund Public Info/Ed/Community Prom 39.66
Bank of America 14456 11/13/2015 Solid Waste Fund Board Development 1.50
Bank of America 14456 11/13/2015 Liquid Waste Fund Board Development 40.50
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 26.08
Bank of America 14456 11/13/2015 Liquid Waste Fund Board Development 18.00
Bank of America 14456 11/13/2015 Solid Waste Fund Board Development 2.00
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 3.90
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 2.50
Bank of America 14456 11/13/2015 Solid Waste Fund Building Maintenance 1.98
Bank of America 14456 11/13/2015 Liquid Waste Fund Public Info/Ed/Community Promo 93.83
Bank of America 14456 11/13/2015 Solid Waste Fund Office Supplies 4.61
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 22.50
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 48.96
Bank of America 14456 11/13/2015 Liquid Waste Fund Computer Licenses & Maint 13.50
Bank of America 14456 11/13/2015 Liquid Waste Fund Sewer Maint-Office Supplies 18.44
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 368.28
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 70.62
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 40.92
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 2.50
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 5.44
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 0.43
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development -70.62
Bank of America 14456 11/13/2015 Solid Waste Fund Computer Licenses & Maint 1.50
Bank of America 14456 11/13/2015 Liquid Waste Fund Office Supplies 41.51
Bank of America 14456 11/13/2015 Liquid Waste Fund Building Maintenance 17.79
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 12.27
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development -635.58
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 22.50
Bank of America 14456 11/13/2015 Liquid Waste Fund Staff Development 635.58
Bank of America 14456 11/13/2015 Solid Waste Fund Staff Development 1.36
Check Total: 3,834.81
Harper & Burns LLP 14457 11/13/2015 Solid Waste Fund Legal Services 1,044.10
Harper & Burns LLP 14457 11/13/2015 Liquid Waste Fund Legal Services 69.60
Harper & Burns LLP 14457 11/13/2015 Solid Waste Fund Legal Services 39.40
Harper & Burns LLP 14457 11/13/2015 Liquid Waste Fund Legal Services 4,255.20
Harper & Burns LLP 14457 11/13/2015 Liquid Waste Fund Legal Services 1,319.90
Harper & Burns LLP 14457 11/13/2015 Solid Waste Fund Legal Services 17.40
Harper & Burns LLP 14457 11/13/2015 Solid Waste Fund Legal Services 1,063.80
Harper & Burns LLP 14457 11/13/2015 Liquid Waste Fund Legal Services 2,639.80
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 4
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 10,449.20
C3 Office Solutions LLC 14458 11/13/2015 Solid Waste Fund Equipment Maintenance 31.48
C3 Office Solutions LLC 14458 11/13/2015 Liquid Waste Fund Equipment Maintenance 283.28
C3 Office Solutions LLC 14458 11/13/2015 Solid Waste Fund Equipment Maintenance 3.96
C3 Office Solutions LLC 14458 11/13/2015 Liquid Waste Fund Equipment Maintenance 35.60
C3 Office Solutions LLC 14458 11/13/2015 Solid Waste Fund Equipment Maintenance 31.48
C3 Office Solutions LLC 14458 11/13/2015 Liquid Waste Fund Equipment Maintenance 283.28
Check Total: 669.08
Commecial Transportation Services 14459 11/13/2015 Liquid Waste Fund Sewer Maint-Staff Development 3,394.70
Check Total: 3,394.70
CR&R Incorporated Environmental Services 14460 11/13/2015 Solid Waste Fund Household Hazardous Waste 98.00
CR&R Incorporated Environmental Services 14460 11/13/2015 Solid Waste Fund Trash Hauler 17,098.37
CR&R Incorporated Environmental Services 14460 11/13/2015 Solid Waste Fund Trash Hauler 195,721.89
Check Total: 212,918.26
CR Transfer, Inc. 14461 11/13/2015 Solid Waste Fund Recycling/Disposal 68,258.96
CR Transfer, Inc. 14461 11/13/2015 Solid Waste Fund Recycling/Disposal 1,931.72
CR Transfer, Inc. 14461 11/13/2015 Solid Waste Fund Organics Disposal 21,669.41
CR Transfer, Inc. 14461 11/13/2015 Solid Waste Fund Recycling/Disposal 65,401.65
CR Transfer, Inc. 14461 11/13/2015 Solid Waste Fund Recycling/Disposal 2,099.58
CR Transfer, Inc. 14461 11/13/2015 Solid Waste Fund Organics Disposal 20,617.01
Check Total: 179,978.33
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Pharmaceutical Program 315.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Pharmaceutical Program 141.30
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Pharmaceutical Program 90.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Pharmaceutical Program 207.45
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Pharmaceutical Program 175.05
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Pharmaceutical Program 125.55
WM Curbside, LLC 14462 11/13/2015 Solid Waste Fund Sharps Program 115.00
Check Total: 1,744.35
Dept of Motor Vehicles 14463 11/13/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 25.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 5
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 25.00
Environmental Engr & Cont, Inc 14464 11/13/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 10,320.73
Environmental Engr & Cont, Inc 14464 11/13/2015 Liquid Waste Fund Sewer Maint-GIS 2,655.00
Check Total: 12,975.73
Environmental Education Services and Programs 14465 11/13/2015 Solid Waste Fund Educational Programs 483.60
Check Total: 483.60
Finyl Vinyl Building Products, Inc. 14466 11/13/2015 Liquid Waste Fund Building Maintenance 146.25
Finyl Vinyl Building Products, Inc. 14466 11/13/2015 Solid Waste Fund Building Maintenance 16.25
Check Total: 162.50
GE Capital 14467 11/13/2015 Liquid Waste Fund Equipment Maintenance 260.29
GE Capital 14467 11/13/2015 Solid Waste Fund Equipment Maintenance 28.92
Check Total: 289.21
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Engineering/Architectual Serv 1,530.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Engineering/Architectual Serv 3,150.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 52.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 2,082.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 5,390.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 840.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 1,662.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 3,605.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 1,312.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 129.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 193.00
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 2,502.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 577.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Elden PS Valve/Repipe #202 262.50
Robin B. Hamers & Assoc., Inc. 14468 11/13/2015 Liquid Waste Fund Elden PS Valve/Repipe #202 227.50
Check Total: 23,517.00
Infinity Building Maintenance Inc. 14469 11/13/2015 Solid Waste Fund Building Maintenance 19.00
Infinity Building Maintenance Inc. 14469 11/13/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 130.00
Infinity Building Maintenance Inc. 14469 11/13/2015 Liquid Waste Fund Building Maintenance 171.00
Check Total: 320.00
Intellicom Communications, Inc. 14470 11/13/2015 Liquid Waste Fund Capital Outlay 4,359.44
Check Total: 4,359.44
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 6
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Iron Mountain Incorporated 14471 11/13/2015 Solid Waste Fund Contract Services 11.75
Iron Mountain Incorporated 14471 11/13/2015 Liquid Waste Fund Contract Services 105.78
Iron Mountain Incorporated 14471 11/13/2015 Solid Waste Fund Contract Services 10.88
Iron Mountain Incorporated 14471 11/13/2015 Liquid Waste Fund Contract Services 97.79
Check Total: 226.20
Lan Wan Enterprise Inc 14472 11/13/2015 Solid Waste Fund Professional Services 525.50
Lan Wan Enterprise Inc 14472 11/13/2015 Liquid Waste Fund Professional Services 4,729.50
Check Total: 5,255.00
Mark Law 14473 11/13/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 600.00
Check Total: 600.00
Susan Martin 14474 11/13/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Mesa Water District 14475 11/13/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50
Mesa Water District 14475 11/13/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50
Mesa Water District 14475 11/13/2015 Liquid Waste Fund Sewer Maint-Water Bldg 61.50
Mesa Water District 14475 11/13/2015 Liquid Waste Fund Sewer Maint-Water Bldg 67.60
Mesa Water District 14475 11/13/2015 Liquid Waste Fund Sewer Maint-Water Bldg 74.40
Check Total: 247.50
National Plant Services, Inc. 14476 11/13/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,427.67
National Plant Services, Inc. 14476 11/13/2015 Liquid Waste Fund Sewer Maint-Sewer Line Tele 1,427.67
Check Total: 2,855.34
O.S.T.S., Inc. 14477 11/13/2015 Solid Waste Fund Staff Development 60.50
O.S.T.S., Inc. 14477 11/13/2015 Liquid Waste Fund Staff Development 544.50
Check Total: 605.00
Elizabeth Pham 14478 11/13/2015 Solid Waste Fund Staff Development 16.78
Elizabeth Pham 14478 11/13/2015 Liquid Waste Fund Staff Development 151.05
Check Total: 167.83
Plumbers Depot Inc. 14479 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 2,452.75
Check Total: 2,452.75
Southern California Edison 14480 11/13/2015 Liquid Waste Fund Electric - Building 540.60
Southern California Edison 14480 11/13/2015 Solid Waste Fund Electric - Building 60.07
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 7
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 600.67
Securitas Security Service USA, Inc. 14481 11/13/2015 Solid Waste Fund Building Maintenance 22.40
Securitas Security Service USA, Inc. 14481 11/13/2015 Liquid Waste Fund Building Maintenance 201.60
Check Total: 224.00
Society For Human Resource Management 14482 11/13/2015 Liquid Waste Fund Prof Membership/Dues 171.00
Society For Human Resource Management 14482 11/13/2015 Solid Waste Fund Prof Membership/Dues 19.00
Check Total: 190.00
Solid Waste Association of North America 14483 11/13/2015 Solid Waste Fund Board Development 287.00
Solid Waste Association of North America 14483 11/13/2015 Solid Waste Fund Board Development 287.00
Solid Waste Association of North America 14483 11/13/2015 Solid Waste Fund Board Development 287.00
Solid Waste Association of North America 14483 11/13/2015 Solid Waste Fund Board Development 287.00
Check Total: 1,148.00
Tribune Publishing Company, LLC 14484 11/13/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 517.76
Tribune Publishing Company, LLC 14484 11/13/2015 Liquid Waste Fund MH Cover Repairs #311 499.00
Check Total: 1,016.76
TruTech Tools 14485 11/13/2015 Liquid Waste Fund Capital Outlay 6,350.00
Check Total: 6,350.00
Uline 14486 11/13/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 780.80
Check Total: 780.80
VantagePoint Transfer Agents 14487 11/13/2015 Liquid Waste Fund Deferred Compensation - 457 2,665.42
Check Total: 2,665.42
VantagePoint Transfer Agents 14488 11/13/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 926.06
Check Total: 926.06
Mike Woodford 14489 11/13/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Accela, Inc. 14495 11/27/2015 Solid Waste Fund Capital Outlay 175.00
Accela, Inc. 14495 11/27/2015 Liquid Waste Fund Capital Outlay 1,575.00
Check Total: 1,750.00
James Agrusa Trust 14496 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 8
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 1,100.00
Bay Alarm Company 14497 11/27/2015 Liquid Waste Fund Building Maintenance 200.02
Bay Alarm Company 14497 11/27/2015 Solid Waste Fund Building Maintenance 22.22
Check Total: 222.24
Blessington Lane Condo Assoc 14498 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 752.50
Check Total: 752.50
Steve Brahs 14499 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
C3 Office Solutions LLC 14500 11/27/2015 Solid Waste Fund Equipment Maintenance 13.71
C3 Office Solutions LLC 14500 11/27/2015 Liquid Waste Fund Equipment Maintenance 123.39
Check Total: 137.10
City of Tustin 14501 11/27/2015 Liquid Waste Fund Prof Membership/Dues 250.00
Check Total: 250.00
CoreLogic Solutions, LLC 14502 11/27/2015 Liquid Waste Fund Computer Licenses & Maint 135.00
CoreLogic Solutions, LLC 14502 11/27/2015 Solid Waste Fund Computer Licenses & Maint 15.00
Check Total: 150.00
Cal Soc of Muni Finance Officers 14503 11/27/2015 Solid Waste Fund Prof Membership/Dues 11.00
Cal Soc of Muni Finance Officers 14503 11/27/2015 Liquid Waste Fund Prof Membership/Dues 99.00
Check Total: 110.00
Cal Soc of Muni Finance Officers 14504 11/27/2015 Solid Waste Fund Staff Development 37.00
Cal Soc of Muni Finance Officers 14504 11/27/2015 Liquid Waste Fund Staff Development 333.00
Check Total: 370.00
DavisFarr LLP 14505 11/27/2015 Solid Waste Fund Fiscal Services 652.80
DavisFarr LLP 14505 11/27/2015 Liquid Waste Fund Fiscal Services 1,212.35
Check Total: 1,865.15
Discovery Science Center 14506 11/27/2015 Solid Waste Fund Educational Programs 1,240.00
Check Total: 1,240.00
EJ USA, Inc 14507 11/27/2015 Liquid Waste Fund MH Cover Repairs #311 21,330.00
Check Total: 21,330.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 9
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Environmental Rental Services LTD-LP 14508 11/27/2015 Liquid Waste Fund Capital Outlay 1,305.72
Check Total: 1,305.72
FedEx 14509 11/27/2015 Liquid Waste Fund Postage 69.24
FedEx 14509 11/27/2015 Liquid Waste Fund Postage 81.32
FedEx 14509 11/27/2015 Liquid Waste Fund Postage 66.68
FedEx 14509 11/27/2015 Liquid Waste Fund Postage 54.97
Check Total: 272.21
Jim Ferryman 14510 11/27/2015 Liquid Waste Fund Board Development 16.15
Jim Ferryman 14510 11/27/2015 Liquid Waste Fund Board Development 224.42
Jim Ferryman 14510 11/27/2015 Solid Waste Fund Board Development 1.80
Jim Ferryman 14510 11/27/2015 Solid Waste Fund Board Development 24.94
Jim Ferryman 14510 11/27/2015 Liquid Waste Fund Board Development 9.31
Jim Ferryman 14510 11/27/2015 Solid Waste Fund Board Development 1.04
Check Total: 277.66
Southern California Gas Company 14511 11/27/2015 Liquid Waste Fund Gas - Building 24.88
Southern California Gas Company 14511 11/27/2015 Solid Waste Fund Gas - Building 2.77
Southern California Gas Company 14511 11/27/2015 Liquid Waste Fund Sewer Maint-Gas Bldg 27.63
Check Total: 55.28
Patricia George 14512 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
HUB Auto Supply 14513 11/27/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 126.99
Check Total: 126.99
William Hurley 14514 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Intellicom Communications, Inc. 14515 11/27/2015 Liquid Waste Fund Capital Outlay 1,089.86
Check Total: 1,089.86
Irvine Ranch Water District 14516 11/27/2015 Liquid Waste Fund Sewer Maint- Water Pumps 10.30
Irvine Ranch Water District 14516 11/27/2015 Liquid Waste Fund Sewer Maint- Water Pumps 10.30
Check Total: 20.60
Liebert Cassidy Whitmore 14517 11/27/2015 Liquid Waste Fund Legal Services 676.00
Liebert Cassidy Whitmore 14517 11/27/2015 Solid Waste Fund Legal Services 169.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 10
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 845.00
Liebert Cassidy Whitmore 14518 11/27/2015 Solid Waste Fund Staff Development 6.00
Liebert Cassidy Whitmore 14518 11/27/2015 Liquid Waste Fund Staff Development 54.00
Check Total: 60.00
Mesa Water District 14519 11/27/2015 Liquid Waste Fund Sewer Maint- Water Pumps 24.90
Check Total: 24.90
Orange County Sanitation Distr 14520 11/27/2015 Liquid Waste Fund Due to OCSD 53,091.37
Orange County Sanitation Distr 14520 11/27/2015 Liquid Waste Fund OCSD Fees-CMSD Share -2,654.57
Check Total: 50,436.80
Office Depot 14521 11/27/2015 Liquid Waste Fund Office Supplies 92.51
Office Depot 14521 11/27/2015 Solid Waste Fund Office Supplies 10.28
Office Depot 14521 11/27/2015 Solid Waste Fund Building Maintenance 1.07
Office Depot 14521 11/27/2015 Liquid Waste Fund Building Maintenance 9.68
Office Depot 14521 11/27/2015 Liquid Waste Fund Office Supplies 37.80
Office Depot 14521 11/27/2015 Liquid Waste Fund Building Maintenance 6.59
Office Depot 14521 11/27/2015 Solid Waste Fund Building Maintenance 0.73
Office Depot 14521 11/27/2015 Liquid Waste Fund Board Development 42.35
Office Depot 14521 11/27/2015 Solid Waste Fund Board Development 4.71
Office Depot 14521 11/27/2015 Solid Waste Fund Office Supplies 13.35
Office Depot 14521 11/27/2015 Liquid Waste Fund Office Supplies 120.12
Office Depot 14521 11/27/2015 Liquid Waste Fund Office Supplies 7.09
Office Depot 14521 11/27/2015 Solid Waste Fund Office Supplies 0.79
Office Depot 14521 11/27/2015 Liquid Waste Fund Sewer Maint-Office Supplies 85.50
Check Total: 432.57
Public Agency Risk Managers Association 14522 11/27/2015 Solid Waste Fund Staff Development 35.00
Public Agency Risk Managers Association 14522 11/27/2015 Liquid Waste Fund Staff Development 315.00
Check Total: 350.00
Pete's Road Service 14523 11/27/2015 Liquid Waste Fund Sewer Maint-Equipment Maint -80.00
Pete's Road Service 14523 11/27/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 109.02
Check Total: 29.02
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Board Development 0.81
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Board Development 7.24
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 2.42
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 3.64
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Staff Development 1.71
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 11
Check Number Check Date Account Name Vendor NameFund Name Void Amount
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Staff Development 15.39
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 0.40
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 0.27
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 5.43
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Mileage Reimbursement 5.29
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Mileage Reimbursement 47.61
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 0.60
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Mileage Reimbursement 32.08
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Mileage Reimbursement 3.57
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Sewer Maint-Staff Development 42.98
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Mileage Reimbursement 2.42
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Mileage Reimbursement 21.73
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 0.57
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 5.13
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Sewer Maint-Office Supplies 43.18
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Medical/Employment Services 1.00
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Medical/Employment Services 9.00
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Public Info/Ed/Community Prom 16.98
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 1.07
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 1.82
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 9.60
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 0.20
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Building Maintenance 0.63
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Building Maintenance 5.71
CMSD Petty Cash 14524 11/27/2015 Liquid Waste Fund Mileage Reimbursement 75.04
CMSD Petty Cash 14524 11/27/2015 Solid Waste Fund Mileage Reimbursement 8.34
Check Total: 371.86
Plumbers Depot Inc. 14525 11/27/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 48.60
Plumbers Depot Inc. 14525 11/27/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 4,503.80
Plumbers Depot Inc. 14525 11/27/2015 Liquid Waste Fund Computer Licenses & Maint 364.00
Check Total: 4,916.40
Rogers, Anderson, Malody & Scott, LLP 14526 11/27/2015 Liquid Waste Fund Fiscal Services 3,016.00
Rogers, Anderson, Malody & Scott, LLP 14526 11/27/2015 Solid Waste Fund Fiscal Services 1,624.00
Check Total: 4,640.00
Clifford Ranney 14527 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,025.00
Check Total: 1,025.00
Brian Rottschafer 14528 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 12
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 1,100.00
Santa Ana Blue Print 14529 11/27/2015 Liquid Waste Fund Force Main Upgrades #200 72.26
Santa Ana Blue Print 14529 11/27/2015 Liquid Waste Fund Elden PS Valve/Repipe #202 41.40
Santa Ana Blue Print 14529 11/27/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 238.97
Santa Ana Blue Print 14529 11/27/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 27.22
Santa Ana Blue Print 14529 11/27/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 19.37
Check Total: 399.22
Sancon Engineering, Inc. 14530 11/27/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 65,400.00
Sancon Engineering, Inc. 14530 11/27/2015 Liquid Waste Fund Retention's Payable -3,270.00
Check Total: 62,130.00
Southern California Edison 14531 11/27/2015 Liquid Waste Fund Sewer Maint-Elec Bldg 27.47
Southern California Edison 14531 11/27/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 541.40
Check Total: 568.87
Arlene Schafer 14532 11/27/2015 Liquid Waste Fund Board Development 15.52
Arlene Schafer 14532 11/27/2015 Solid Waste Fund Board Development 1.73
Check Total: 17.25
Michael Scheafer 14533 11/27/2015 Liquid Waste Fund Board Development 19.66
Michael Scheafer 14533 11/27/2015 Solid Waste Fund Board Development 2.19
Check Total: 21.85
Securitas Security Service USA, Inc. 14534 11/27/2015 Liquid Waste Fund Building Maintenance 201.60
Securitas Security Service USA, Inc. 14534 11/27/2015 Solid Waste Fund Building Maintenance 22.40
Securitas Security Service USA, Inc. 14534 11/27/2015 Liquid Waste Fund Building Maintenance 201.60
Securitas Security Service USA, Inc. 14534 11/27/2015 Solid Waste Fund Building Maintenance 22.40
Securitas Security Service USA, Inc. 14534 11/27/2015 Liquid Waste Fund Building Maintenance 201.60
Securitas Security Service USA, Inc. 14534 11/27/2015 Solid Waste Fund Building Maintenance 22.40
Check Total: 672.00
Kathryn Sheldon 14535 11/27/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,000.00
Check Total: 1,000.00
SWRCB Fees 14536 11/27/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 11,195.00
Check Total: 11,195.00
TASC 14537 11/27/2015 Solid Waste Fund Benefits Admin Costs 35.00
TASC 14537 11/27/2015 Liquid Waste Fund Benefits Admin Costs 315.00
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 13
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 350.00
Underground Service Alert/SC 14538 11/27/2015 Liquid Waste Fund Contract Services 88.50
Underground Service Alert/SC 14538 11/27/2015 Liquid Waste Fund Contract Services 69.00
Check Total: 157.50
U.S. Healthworks Medical Group, PC 14539 11/27/2015 Solid Waste Fund Medical/Employment Services 35.00
U.S. Healthworks Medical Group, PC 14539 11/27/2015 Liquid Waste Fund Medical/Employment Services 25.00
U.S. Healthworks Medical Group, PC 14539 11/27/2015 Liquid Waste Fund Medical/Employment Services 35.00
U.S. Healthworks Medical Group, PC 14539 11/27/2015 Solid Waste Fund Medical/Employment Services 25.00
Check Total: 120.00
VantagePoint Transfer Agents 14540 11/27/2015 Liquid Waste Fund Deferred Compensation - 457 2,665.42
Check Total: 2,665.42
VantagePoint Transfer Agents 14541 11/27/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 926.06
Check Total: 926.06
Verizon Wireless 14542 11/27/2015 Liquid Waste Fund Sewer Maint-Telephone 312.20
Check Total: 312.20
Xylem Water Solutions USA, Inc. 14543 11/27/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 1,202.90
Xylem Water Solutions USA, Inc. 14543 11/27/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 3,092.90
Check Total: 4,295.80
Report Total: 731,330.68
AP-Checks for Approval (12/1/2015 - 9:53 AM)Page 14
VendorsDescriptionsAmount4Imprint CMSD Promotional Items for OCC Science Night 10/16/15 800.96Amazon Boot Wheel Clamps (2) 123.96American Airline Baggage Fee CALED Economic Development Certification Program 10/22/15‐GM 25.00American Airline Baggage Fee CALED Economic Development Certification Program 10/22/15‐GM 25.00Applebee's Meal CALED Economic Development Certification Program 10/18/15‐ GM 4.33Casa Munras Hotel Refund CALPELRA Conference Lodging, Monterey (3 nights) MAI‐706.20Casa Munras Hotel CALPELRA Conference Lodging, Monterey (3 nights) MAI 706.20Costa Mesa Chamber of Commerce CM Chamber Breakfast ‐ Directors MS,JF,AP 45.00Costa Mesa Chamber of Commerce CM Chamber Breakfast ‐ Directors AS15.00Costa Mesa Chamber of Commerce CM Chamber Breakfast ‐ Directors BO 20.00Crown Ace Hardware Strap Ties (8) and Fuses (5) 30.69Easy Clocking S&H ‐ Returned Employee Clocking System 15.00Garage Home Store Utility/Generator Box DY (1) 64.95Hi‐Way Safety Unit 1014‐ Paddle, Stope & Slow Wood Handle 13.86Home Depot Simple Green Products (7) 69.15Home Depot Tools DY 32.27Home Depot Silicone and Locks 302.35Homewood Suites Lodging CALED Economic Development Certification Program 10/18‐10/21/15 ‐ GM 409.20J Muirs Tavern Meal CALED Economic Development Certification Program 10/22/15‐ GM 13.63Jensen Precast Concrete Rings (3)116.64Land's End District Attire for Admin Assistance, OCC Science Night 10/16/15 39.66Magento New Employee ID Cards (7) 64.56Office Depot CWEA Collection System of the Year Nomination binders and dividers (6) 93.83Panera Beard Staff Monthly Meeting Refreshment 28.98Prime Time Shuttle Transportation CALED Economic Development Certification Program 10/17/15‐ GM 54.40Sears Tools for DY 343.18Sears Unit 1004 Impact Tool 172.79Sears Refund Unit 1004 Impact Tool ‐172.13Sears Tools DY 59.21Sears DY Attire (3) 97.17Smart & Finals Paper Products DY 50.70United Rentals Forklift Rental 10/16‐10/17/15 855.70Your Fence Store Supplies to repair CMSD fence 19.77CMSD Check No. 144563,834.81Bank of AmericaFor November 2015
Costa Mesa Sanitary District
... an Independent Special District
Payroll Transparency Disclosure for November 2015
Item Number:6.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Payroll Transparency Disclosure for November 2015 Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Directors' Compensation and Reimbursement of Expenses
Item Number:7.
Recommendation/Notes:
Recommendation: That the Board of Directors approves Directors’ compensation and
reimbursement of expenses for the month of November 2015.
ATTACHMENTS:
Description Type
Directors' Compensation and Reimbursement of Expenses Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Investment Report for the Month of November 2015
Item Number:8.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the Investment Report for the month
of November 2015.
ATTACHMENTS:
Description Type
Investment Report for the Month of November 2015 Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Marc Davis, Treasurer
Date: December 17, 2015
Subject: Investment Report for the Month of November 2015
Summary
Attached is the Investment Report for the month of November 2015. As required by the
District’s Statement of Investment Policy, the Investment Report delineates all investment
activity during the month.
Staff Recommendation
Approve the Investment Report for the month of November 2015.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of November 30,
2015. The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 25, 2015 regular meeting, as well as the California
Government Code. The market values in this report were provided by our third party
custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market
value of LAIF was provided by the State Treasurer’s Office. It does not represent the value
of the underlying securities within the pool, but rather the par or cost amount, which is the
amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment
portfolio as of October 31, 2015, was 1.248%. The yield to maturity of the portfolio was
1.256%. The District’s weighted average interest rate was 87 basis points (0.874%) above
the LAIF average monthly rate for November 2015 of 0.374%. The weighted average
number of days to maturity for the District’s total portfolio was 1.050 days (2.88 years). The
Board of Directors
December 17, 2015
Page 2 of 2
average duration of the underlying securities in LAIF as of November 30, 2015 was 210
days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires
that a minimum of 20.00% of the portfolio must mature within one year. The percentage of
the portfolio maturing in less than one year as of November 30, 2015 was 23.30%. The
District has adequate cash reserves necessary to meet its obligations for the next six
months.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and
long-term fiscal health of the District.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures “to list those specific activities which fall
within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6, “”Projects” does not include….C.
Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30,
2016. Through November 30, 2015, the portfolio has earned a weighted average interest
rate of 1.090%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
December 17, 2015 Board of Directors regular meeting at District Headquarters (628 W.
19th Street) and on the District’s website at www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff
Attachments
Treasurer’s Report of Pooled Cash and Investments as of November 30, 2015
`
Deposits Outstanding
Bank Balance In Transits Checks Book Balance
Active Accounts:
Bank of America 544,196.75$ 34,310.17 917,168.57 (338,661.65)$
Total Active Accounts 544,196.75 34,310.17 917,168.57 (338,661.65)
Market Value Increase Decrease Cost
Investments:
Local Agency Investment Fund 2,999,560.65$ - - 2,999,560.65
Money Market/Sweep Account 967,379.66 - - 967,379.66
Negotiable Certificates of Deposit 2,801,785.55 2,883.05 - 2,798,902.50
Federal Agency Securities 12,207,172.50 - 19,272.50 12,226,445.00
Total Investments 18,975,898.36 2,883.05 19,272.50 18,992,287.81
Total Pooled Cash & Investments 19,520,095.11$ 37,193.22$ 936,441.07$ 18,653,626.16$
Solid Waste Fund:
Operating Reserve 821,000.00$
Unreserved:
Designated for revenue dry period 1,494,000.00
Undesignated 2,065,052.67
Liquid Waste Fund:
Operating Reserve 365,000.00
Reserved for Earthquakes/Emergencies 1,000,000.00
Reserved for Capital Outlay 4,347,000.00
Unreserved:
Designated for revenue dry period 2,467,300.00
Undesignated (496,116.36)
Facilities Revolving Fund 568,218.60
Asset Replacement Fund 856,518.71
Asset Management Fund 5,165,652.54
Total Pooled Cash & Investments 18,653,626.16$
Market Adjustment
Treasurer
C O S T A M E S A S A N I T A R Y D I S T R I C T
Treasurer's Report of Pooled Cash and Investments
November 30, 2015
DateMarcus D. Davis
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
November 30, 2015
12/9/15
1
Total investments outstanding as of October 31, 2015 18,429,170.49$
Additions:
Investment purchases:
FFCB, 1.80%, 5 yr, 11/9/15, callable 11/9/16 500,000.00
FFCB, 1.875%, 5 yr, 11/23/15, callable 11/23/16 1,000,000.00
FNMA, 1.85%, 5 yr, 11/23/15, callable 5/20/16 429,570.00
FNMA, 1.70%, 5 yr, 11/25/15, callable 11/25/16 997,000.00
FHLMC, 2.00%, 5 yr, 11/30/15, callable 2/25/16 500,000.00
BankUnited negotiable CD, 1.45%, 3 yr, 11/30/15 245,000.00
Total investment purchases 3,671,570.00
Deductions:
Investments called:
FHLB, 1.80%, 5 yr, 5/6/15, called 11/6/15 (1,000,000.00)
FHLB, 1.15%, 5 yr, 2/22/13, called 11/22/15 (1,000,000.00)
FHLB, 1.50%, 5 yr, 11/26/14, called 11/26/15 (249,875.00)
FHLMC, 2.05%, 5 yr, 8/27/15, called 11/27/15 (1,000,000.00)
Total investments called (3,249,875.00)
Net increase (decrease) in Sweep Account 916,422.32
Net increase (decrease) in LAIF (775,000.00)
Total investments outstanding as of November 30, 2015 18,992,287.81$
C O S T A M E S A S A N I T A R Y D I S T R I C T
Investment Activity Summary
November 30, 2015
2
Interest
CUSIP Purchase Maturity Coupon Investment Earned at
Number Investment Date Date Rate Cost 11/30/15
n/a Local Agency Investment Fund n/a n/a 0.374%2,999,560.65$ n/a **
n/a Pershing-Sweep Acct n/a n/a 0.000%967,379.66 n/a
3135G0RQ8 Federal National Mortgage Assn 11/15/12 11/15/17 1.000%1,000,000.00 416.67
3133826D0 Federal Home Loan Bank 02/28/13 02/28/18 1.100%1,000,000.00 2,811.11
313382HR7 Federal Home Loan Bank 03/27/13 03/27/18 1.130%1,000,000.00 1,977.50
3136G1L31 Federal National Mortgage Assn 05/15/13 05/15/17 0.700%1,000,000.00 291.67
87165FAC8 Synchrony Bank Retail CTF Dep 06/06/14 06/06/19 2.000%99,500.00 958.90
06740KGY7 Barclays Bank Retail CTF Dep 07/02/14 07/05/16 0.650%99,825.00 268.90
20033AGD2 Comenity Capital Bank CTF Dep 08/25/14 02/25/16 0.750%125,000.00 12.84
59013JCJ6 Merrick Bank South CTF Dep 12/08/14 12/08/15 0.500%125,000.00 37.67
795450VP7 Sallie Mae Bank CTF Dep 12/25/14 12/12/16 1.050%125,000.00 622.09
38148JGK1 Goldman Sachs Bank USA CTF Dep 01/07/15 01/07/19 1.900%200,000.00 1,520.00
69506YCJ6 Pacific Westin Bank CTF Dep 03/20/15 03/18/16 0.500%200,000.00 698.63
02587DXL7 American Exp Centurion CTF Dep 05/01/15 05/01/17 0.900%199,700.00 152.88
3130A5C64 Federal Home Loan Bank 05/28/15 05/28/20 1.500%800,000.00 66.67
29976DXK1 Everbank Jacksonville FLA CTF Dep 05/28/15 05/27/16 0.450%200,000.00 458.63
140420SW1 Capital One Bank CTF Dep 07/01/15 07/01/19 1.950%245,000.00 1,989.53
254672QY7 Discover Bank CTF Dep 07/01/15 07/01/20 2.300%245,000.00 2,346.63
3130A5TW9 Federal Home Loan Bank 07/27/15 07/27/20 2.000%1,000,000.00 6,833.33
20451PMU7 Compass Bank CTF Dep 08/07/15 07/31/17 1.300%200,000.00 869.04
02006LTZ6 Ally Bank CTF Dep 09/17/15 09/17/18 1.650%245,000.00 819.58
3134G7YH8 Federal Home Loan Mortgage Corp 09/30/15 09/30/20 1.750%250,000.00 729.17
3133EFJQ1 Federal Farm Credit Bank 10/15/15 10/15/19 1.440%1,000,000.00 1,800.00
3133EFKA4 Federal Farm Credit Bank 10/19/15 01/14/20 1.500%499,875.00 958.33
05580ADA9 BMW Bank CTF Dep 10/21/15 10/16/17 1.150%244,877.50 347.36
3136G2QA8 Federal National Mortgage Assn 10/27/15 10/27/20 1.470%250,000.00 336.88
3133EFMG9 Federal Farm Credit Bank 10/29/15 10/29/20 1.680%1,000,000.00 1,446.67
3133EFNM5 Federal Farm Credit Bank 11/09/15 11/09/20 1.800%500,000.00 525.00
3133EFPM3 Federal Farm Credit Bank 11/23/15 11/23/20 1.875%1,000,000.00 364.58
3136G2TV9 Federal National Mortgage Assn 11/23/15 11/20/20 1.850%429,570.00 220.97
3136G2T72 Federal National Mortgage Assn 11/25/15 11/25/20 1.700%997,000.00 236.11
3134G84G1 Federal Home Loan Mortgage Corp 11/30/15 11/25/20 2.000%500,000.00 -
066519BB4 BankUnited CTF Dep 11/30/15 11/30/18 1.450%245,000.00 -
Totals 18,992,287.81$ 30,117.34$
**Represents the LAIF monthly rate for November 2015
Comments
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
November 30, 2015
3
Current %
of Market Value
11/30/15 Maximum %
U.S. Treasury Bills 0.00%Unlimited
U.S. Treasury Notes 0.00%Unlimited
Federal Agency Issues:
FICB 0.00%Unlimited
FLB 0.00%Unlimited
FHLB 20.06%Unlimited
FHLMC 3.95%Unlimited
FNMA 19.32%Unlimited
FFCB 20.99%Unlimited
Other *0.00%Unlimited
Banker's Acceptances 0.00%25% (1)
Certificates of Deposit 0.00%25%
Negotiable Certificates of Deposits 14.76%25% (1)
Commercial Paper 0.00%25% (1)
Medium Term Corporate Notes 0.00%20% (1)
LAIF (Local Agency Investment Fund)15.81%40,000,000
Shares of Benefical Interest 0.00%20%
Money Market/Mutual Funds (Sweep Acct)5.10%10% per fund (2)
Total 100.00%
% of portfolio maturing under one year 23.30%no less than 20%
% of portfolio maturing over one year 76.70%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
November 30, 2015
Description
4
Purchase Maturity Coupon Investment % of Market % of
Description Broker/Dealer Date Date Rate Cost Portfolio Value Portfolio Comments
State Treasurer's Pool LAIF n/a Continuous 0.374%**2,999,560.65$ 2,999,560.65$ Pool
Total State Treasurer's Pool 2,999,560.65 15.79%2,999,560.65 15.81%
Money Market/Sweep Account Pershing n/a Continuous 0.000%967,379.66 967,379.66 Sweep
Total Money Market/Sweep Account 967,379.66 5.09%967,379.66 5.10%
Federal Home Loan Mortgage Corp Multi-Bank Securities 09/30/15 09/30/20 1.750%250,000.00 250,145.00 FHLMCFederal Home Loan Mortgage Corp Multi-Bank Securities 11/30/15 11/25/20 2.000%500,000.00 500,260.00 FHLMC
Total Federal Home Loan Mortgage Corp 750,000.00 3.95%750,405.00 3.95%
Federal Home Loan Bank E.J. De La Rosa 02/28/13 02/28/18 1.100%1,000,000.00 1,000,720.00 FHLB
Federal Home Loan Bank E.J. De La Rosa 03/27/13 03/27/18 1.130%1,000,000.00 998,390.00 FHLB
Federal Home Loan Bank Multi-Bank Securities 05/28/15 05/28/20 1.500%800,000.00 801,928.00 FHLBFederal Home Loan Bank Multi-Bank Securities 07/27/15 07/27/20 2.000%1,000,000.00 1,006,050.00 FHLB
Total Federal Home Loan Bank 3,800,000.00 20.01%3,807,088.00 20.06%
Federal National Mortgage Association E.J. De La Rosa 11/15/12 11/15/17 1.000%1,000,000.00 997,650.00 FNMA
Federal National Mortgage Association Union Banc 05/15/13 05/15/17 0.700%1,000,000.00 996,190.00 FNMA
Federal National Mortgage Association Multi-Bank Securities 10/27/15 10/20/15 1.470%250,000.00 246,452.50 FNMA
Federal National Mortgage Association Multi-Bank Securities 11/23/15 11/20/20 1.850%429,570.00 429,312.00 FNMA
Federal National Mortgage Association Multi-Bank Securities 11/25/15 11/25/20 1.700%997,000.00 996,780.00 FNMA
Total Federal National Mortgage Association 3,676,570.00 19.36%3,666,384.50 19.32%
Federal Farm Credit Bank Multi-Bank Securities 10/15/15 10/15/19 1.440%1,000,000.00 1,000,060.00 FFCB
Federal Farm Credit Bank Multi-Bank Securities 10/19/15 01/14/20 1.500%499,875.00 493,210.00 FFCB
Federal Farm Credit Bank Multi-Bank Securities 10/29/15 10/29/20 1.680%1,000,000.00 993,360.00 FFCB
Federal Farm Credit Bank Multi-Bank Securities 11/09/15 11/09/20 1.800%500,000.00 498,275.00 FFCBFederal Farm Credit Bank Multi-Bank Securities 11/23/15 11/23/20 1.875%1,000,000.00 998,390.00 FFCB
Total Federal Farm Credit Bank 3,999,875.00 21.06%3,983,295.00 20.99%
Synchrony Bank Retail Certificate of Deposit Multi-Bank Securities 06/06/14 06/06/19 2.000%99,500.00 100,491.00 Negotiable CD
Barclays Bank Retail Certificate of Deposit Multi-Bank Securities 07/02/14 07/05/16 0.650%99,825.00 100,203.00 Negotiable CD
Comenity Capital Bank Multi-Bank Securities 08/25/14 02/25/16 0.750%125,000.00 125,133.75 Negotiable CD
Merrick Bank South CTF Dep Multi-Bank Securities 12/08/14 12/08/15 0.500%125,000.00 125,005.00 Negotiable CD
Sallie Mae Bank CTF Dep Multi-Bank Securities 12/25/14 12/12/16 1.050%125,000.00 125,367.50 Negotiable CD
Goldman Sachs Bk CTF Dep Multi-Bank Securities 01/07/15 01/07/19 1.900%200,000.00 200,048.00 Negotiable CD
Pacific Westin Bank CTF Dep Multi-Bank Securities 03/20/15 03/18/16 0.500%200,000.00 200,126.00 Negotiable CD
American Exp Centurion CTF Dep Multi-Bank Securities 05/01/15 05/01/17 0.900%199,700.00 200,136.00 Negotiable CD
Everbank Jacksonville FLA CTF Dep Multi-Bank Securities 05/28/15 05/27/16 0.450%200,000.00 200,194.00 Negotiable CD
Capital One Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/19 1.950%245,000.00 244,198.85 Negotiable CD
Discover Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/20 2.300%245,000.00 244,507.55 Negotiable CD
Compass Bank CTF Dep Multi-Bank Securities 08/07/15 07/31/17 1.300%200,000.00 200,292.00 Negotiable CD
Ally Bank CTF Dep Multi-Bank Securities 09/17/15 09/17/18 1.650%245,000.00 245,801.15 Negotiable CD
BMW Bank CTF Dep Multi-Bank Securities 10/21/15 10/16/17 1.150%244,877.50 245,284.20 Negotiable CD
BankUnited CTF Dep Multi-Bank Securities 11/30/15 11/30/18 1.450%245,000.00 244,997.55 Negotiable CD
Total Negotiable Certificates of Deposit 2,798,902.50 14.74%2,801,785.55 14.76%
Total Investments 18,992,287.81$ 100.00%18,975,898.36$ 100.00%
**Represents the LAIF monthly rate for November 2015
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
November 30, 2015
5
Investment Purchase Maturity Days to Coupon Yield to Investment
Broker/Dealer Type Date Date Maturity Rate Maturity Cost
Local Agency Investment Fund Pool 1 0.374%**0.374%2,999,560.65$
Pershing-Sweep Acct Sweep 1 0.000%0.000%967,379.66
Multi-Bank Securities Negotiable CD 12/08/14 12/08/15 8 0.500%0.500%125,000.00
Multi-Bank Securities Negotiable CD 08/25/14 02/25/16 87 0.750%0.750%125,000.00
Multi-Bank Securities Negotiable CD 03/20/15 03/18/16 109 0.500%0.500%200,000.00
Multi-Bank Securities Negotiable CD 05/28/15 05/27/16 179 0.450%0.450%200,000.00
Multi-Bank Securities Negotiable CD 07/02/14 07/05/16 218 0.650%0.650%99,825.00
Multi-Bank Securities Negotiable CD 12/25/14 12/12/16 378 1.050%1.050%125,000.00
Multi-Bank Securities Negotiable CD 05/01/15 05/01/17 518 0.900%0.900%199,700.00
UnionBanc FNMA 05/15/13 05/15/17 532 0.700%0.700%1,000,000.00
Multi-Bank Securities Negotiable CD 08/07/15 07/31/17 609 1.300%1.300%200,000.00
Multi-Bank Securities Negotiable CD 10/21/15 10/16/17 686 1.150%1.176%244,877.50
E.J. De La Rosa FNMA 11/15/12 11/15/17 716 1.000%1.000%1,000,000.00
E.J. De La Rosa FHLB 02/28/13 02/28/18 821 1.100%1.100%1,000,000.00
E.J. De La Rosa FHLB 03/27/13 03/27/18 848 1.130%1.130%1,000,000.00
Multi-Bank Securities Negotiable CD 09/17/15 09/17/18 1,022 1.650%1.650%245,000.00
Multi-Bank Securities Negotiable CD 01/07/15 01/07/19 1,134 1.900%1.900%200,000.00
Multi-Bank Securities Negotiable CD 06/06/14 06/06/19 1,284 2.000%2.106%99,500.00
Multi-Bank Securities Negotiable CD 07/01/15 07/01/19 1,309 1.950%1.950%245,000.00
Multi-Bank Securities FFCB 10/15/15 10/15/19 1,415 1.440%1.440%1,000,000.00
Multi-Bank Securities FHLB 11/26/14 11/26/19 1,457 1.500%1.500%249,875.00
Multi-Bank Securities FFCB 10/19/15 01/14/20 1,506 1.500%1.506%499,875.00
Multi-Bank Securities FHLB 05/28/15 05/28/20 1,641 1.500%1.500%800,000.00
Multi-Bank Securities Negotiable CD 07/01/15 07/01/20 1,675 2.300%2.300%245,000.00
Multi-Bank Securities FHLB 07/27/15 07/27/20 1,701 2.000%2.000%1,000,000.00
Multi-Bank Securities FHLMC 08/27/15 08/27/20 1,732 2.050%2.050%1,000,000.00
Multi-Bank Securities FHLMC 09/30/15 09/30/20 1,766 1.750%2.038%250,000.00
Multi-Bank Securities FNMA 10/27/15 10/27/20 1,793 1.470%1.470%250,000.00
Multi-Bank Securities FFCB 10/29/15 10/29/20 1,795 1.680%1.680%1,000,000.00
Multi-Bank Securities FFCB 11/09/15 11/09/20 1,806 1.800%1.800%500,000.00
Multi-Bank Securities FFCB 11/23/15 11/23/20 1,820 1.875%1.875%1,000,000.00
Multi-Bank Securities FNMA 11/23/15 11/20/20 1,817 1.850%1.871%429,570.00
Multi-Bank Securities FNMA 11/25/15 11/25/20 1,822 1.700%1.763%997,000.00
Multi-Bank Securities FHLMC 11/30/15 11/25/20 1,822 2.000%2.000%500,000.00 Multi-Bank Securities Negotiable CD 11/30/15 11/30/18 1,096 1.450%1.450%245,000.00
Total Investment Portfolio 20,242,162.81$
Total Portfolio
Weighted Avg Interest Rate 1.248 %
Weighted Avg Yield to Maturity 1.256 %
Weighted Avg Days to Maturity 1,050 Days 2.88 Years
**Represents the LAIF monthly rate for November 2015
COSTA MESA SANITARY DISTRICT
Investment Portfolio
November 30, 2015
6
Net
Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain/(Loss)
Date Date Broker/Dealer Type Par Rate Cost Value Interest If Sold
n/a Continuous LAIF Pool 2,999,560.65$ 0.374%**2,999,560.65 2,999,560.65 - -
n/a Continuous Pershing Sweep 967,379.66 0.000%967,379.66 967,379.66 - -
11/15/12 11/15/17 E.J. De La Rosa FNMA 1,000,000.00 1.000%1,000,000.00 997,650.00 416.67 (2,350.00)
02/28/13 02/28/18 E.J. De La Rosa FHLB 1,000,000.00 1.100%1,000,000.00 1,000,720.00 2,811.11 720.00
03/27/13 03/27/18 E.J. De La Rosa FHLB 1,000,000.00 1.130%1,000,000.00 998,390.00 1,977.50 (1,610.00)
05/15/13 05/15/17 UnionBanc FNMA 1,000,000.00 0.700%1,000,000.00 996,190.00 291.67 (3,810.00)
06/06/14 06/06/19 Multi-Bank Securities Negotiable CD 100,000.00 2.000%99,500.00 100,491.00 958.90 991.00
07/02/14 07/05/16 Multi-Bank Securities Negotiable CD 100,000.00 0.650%99,825.00 100,203.00 268.90 378.00
08/25/14 02/25/16 Multi-Bank Securities Negotiable CD 125,000.00 0.750%125,000.00 125,133.75 12.84 133.75
12/08/14 12/08/15 Multi-Bank Securities Negotiable CD 125,000.00 0.500%125,000.00 125,005.00 37.67 5.00
12/25/14 12/12/16 Multi-Bank Securities Negotiable CD 125,000.00 1.050%125,000.00 125,367.50 622.09 367.50
01/07/15 01/07/19 Multi-Bank Securities Negotiable CD 200,000.00 1.900%200,000.00 200,048.00 1,520.00 48.00
03/20/15 03/18/16 Multi-Bank Securities Negotiable CD 200,000.00 0.500%200,000.00 200,126.00 698.63 126.00
05/01/15 05/01/17 Multi-Bank Securities Negotiable CD 200,000.00 0.900%199,700.00 200,136.00 152.88 436.00
05/28/15 05/28/20 Multi-Bank Securities FHLB 800,000.00 1.500%800,000.00 801,928.00 66.67 1,928.00
05/28/15 05/27/16 Multi-Bank Securities Negotiable CD 200,000.00 0.450%200,000.00 200,194.00 458.63 194.00
07/01/15 07/01/19 Multi-Bank Securities Negotiable CD 245,000.00 1.950%245,000.00 244,198.85 1,989.53 (801.15)
07/01/15 07/01/20 Multi-Bank Securities Negotiable CD 245,000.00 2.300%245,000.00 244,507.55 2,346.63 (492.45)
07/27/15 07/27/20 Multi-Bank Securities FHLB 1,000,000.00 2.000%1,000,000.00 1,006,050.00 6,833.33 6,050.00
08/07/15 07/31/17 Multi-Bank Securities Negotiable CD 200,000.00 1.300%200,000.00 200,292.00 869.04 292.00
09/17/15 09/17/18 Multi-Bank Securities Negotiable CD 245,000.00 1.650%245,000.00 245,801.15 819.58 801.15
09/30/15 09/30/20 Multi-Bank Securities FHLMC 250,000.00 1.750%250,000.00 250,145.00 729.17 145.00
10/15/15 10/19/15 Multi-Bank Securities FFCB 1,000,000.00 1.440%1,000,000.00 1,000,060.00 1,800.00 60.00
10/19/15 01/14/20 Multi-Bank Securities FFCB 500,000.00 1.500%499,875.00 493,210.00 958.33 (6,665.00)
10/21/15 10/16/17 Multi-Bank Securities Negotiable CD 245,000.00 1.150%244,877.50 245,284.20 347.36 406.70
10/27/15 10/27/20 Multi-Bank Securities FNMA 250,000.00 1.470%250,000.00 246,452.50 336.88 (3,547.50)
10/29/15 10/29/20 Multi-Bank Securities FFCB 1,000,000.00 1.680%1,000,000.00 993,360.00 1,446.67 (6,640.00)
11/09/15 11/09/20 Multi-Bank Securities FFCB 500,000.00 1.800%500,000.00 498,275.00 525.00 (1,725.00)
11/23/15 11/23/20 Multi-Bank Securities FFCB 1,000,000.00 1.875%1,000,000.00 998,390.00 364.58 (1,610.00)
11/23/15 11/20/20 Multi-Bank Securities FNMA 430,000.00 1.850%429,570.00 429,312.00 220.97 (258.00)
11/25/15 11/25/20 Multi-Bank Securities FNMA 1,000,000.00 1.700%997,000.00 996,780.00 236.11 (220.00)
11/30/15 11/25/20 Multi-Bank Securities FHLMC 500,000.00 2.000%500,000.00 500,260.00 - 260.00
11/30/15 11/30/18 Multi-Bank Securities Negotiable CD 245,000.00 1.450%245,000.00 244,997.55 - (2.45)
Total Investments 18,996,940.31$ 18,992,287.81 18,975,898.36 30,117.34 (16,389.45)
**Represents the LAIF monthly rate for November 2015
C O S T A M E S A S A N I T A R Y D I S T R I C T
For all Maturities with Market Values
November 30, 2015
7
Type of Purchase Maturity Coupon Investment
Investment Date Date Rate Par Value Cost
FNMA 11/15/12 11/15/17 1.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5
FHLB 02/28/13 02/28/18 1.100%1,000,000.00 1,000,000.00 Callable 2/28/14, w/5 days notice, annually thereafter
FHLB 03/27/13 03/27/18 1.130%1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12
FNMA 05/15/13 05/15/17 0.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, quarterly thereafter
Negotiable CD 06/06/14 06/06/19 2.000%100,000.00 99,500.00 None
Negotiable CD 07/02/14 07/05/16 0.650%100,000.00 99,825.00 None
Negotiable CD 08/25/14 02/25/16 0.750%125,000.00 125,000.00 None
Negotiable CD 12/08/14 12/08/15 0.500%125,000.00 125,000.00 None
Negotiable CD 12/25/14 12/12/16 1.050%125,000.00 125,000.00 None
Negotiable CD 01/07/15 01/07/19 1.900%200,000.00 200,000.00 None
Negotiable CD 03/20/15 03/18/16 0.500%200,000.00 200,000.00 None
Negotiable CD 05/01/15 05/01/17 0.900%200,000.00 199,700.00 None
FHLB 05/28/15 05/28/20 1.500%800,000.00 800,000.00 Callable 8/28/15 w/5 days notice, anytime thereafter
Negotiable CD 05/28/15 05/27/16 0.450%200,000.00 200,000.00 None
Negotiable CD 07/01/15 07/01/19 1.950%245,000.00 245,000.00 None
Negotiable CD 07/01/15 07/01/20 2.300%245,000.00 245,000.00 None
FHLB 07/27/15 07/27/20 2.000%1,000,000.00 1,000,000.00 Callable 7/27/16 w/5 days notice, quarterly thereafter
Negotiable CD 08/07/15 07/31/17 1.300%200,000.00 200,000.00 None
Negotiable CD 09/17/15 09/17/18 1.650%245,000.00 245,000.00 None
FHLMC 09/30/15 09/30/20 1.750%250,000.00 250,000.00 Callable 12/30/15
FFCB 10/15/15 10/15/19 1.440%1,000,000.00 1,000,000.00 Callable 1/15/16 w/5 days notice, anytime thereafter
FFCB 10/19/15 01/14/20 1.500%500,000.00 499,875.00 Callable 1/14/16 w/5 days notice, anytime thereafter
Negotiable CD 10/21/15 10/17/15 1.150%245,000.00 244,877.50 None
FNMA 10/27/15 10/27/20 1.470%250,000.00 250,000.00 Callable 10/27/16
FFCB 10/29/15 10/29/20 1.680%1,000,000.00 1,000,000.00 Callable 1/29/16 w/5 days notice, anytime thereafter
FFCB 11/09/15 11/09/20 1.800%500,000.00 500,000.00 Callable 11/9/16 w/5 days notice, anytime thereafter
FHLMC 11/30/15 11/25/15 2.000%500,000.00 500,000.00 Callable 2/25/16, one time only
FFCB 11/23/15 11/23/20 1.875%1,000,000.00 1,000,000.00 Callable 11/23/16 w/5 days notice, anytime thereafter
FNMA 11/23/15 11/20/20 1.850%430,000.00 429,570.00 Callable 5/20/16, one time only
FNMA 11/25/15 11/25/20 1.700%1,000,000.00 997,000.00 Callable 11/25/16, one time only
Negotiable CD 11/30/15 11/30/18 1.450%245,000.00 245,000.00 None
Totals 15,030,000.00$ 15,025,347.50$
COSTA MESA SANITARY DISTRICT
Call Schedule
November 30, 2015
Call Features
8
Cost
50,136.76 In Thousands
1 - 180 Days 4,617$
181 - 365 Days 100
1 - 2 Years 2,770
##########
6,562.50 2 - 3 Years 2,245
##########3 - 4 Years 1,794
4 - 5 Years 8,716
TOTAL 20,242$
COSTA MESA SANITARY DISTRICT
MATURITIES DISTRIBUTION
November 30, 2015
0%
10%
20%
30%
40%
50%
60%
70%
1 - 180
Days
181 - 365
Days
1 - 2
Years
2 - 3
Years
3 - 4
Years
4 - 5
Years
0 0 0 0 0 0
22.81%
0.49%
13.68%
11.09%8.86%
43.06%
9
Costa Mesa Sanitary District
Portfolio Interest Rate Information
as of November 30, 2015
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
1.60%
1.80%
2.00%
3 month T-Bill
6 month T-Bill
2 year T-Note
3 year T-Note
5 year T-Note
CMSD-monthly
LAIF-monthly
OC Pool-monthly
10
Costa Mesa Sanitary District
... an Independent Special District
Sewer Lateral Assistance Program (SLAP) Update
Item Number:9.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
SLAP Update Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Wendy H. Davis, Finance Manager
Date: December 17, 2015
Subject: Sewer Lateral Assistance Program (SLAP) Update
Summary
The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity
for the 2015-2016 fiscal year as of November 30, 2015:
Adopted SLAP Budget (181 Applications) 200,000$
FY 14-15 Carryover Budget (48 Applications) 64,200
Total Budget** 264,200$
FY 15-16 New Applications Received 110
Applications Processed for Payment* 75 76,253$
Applications In Process 82 94,100
Available SLAP Spots Based on Funding 80 88,000
Total Projected Cost 258,353$
* Includes applications started in prior fiscal year but completed in current fiscal year.
** Funds remaining at the end of the fiscal year will be carried forward.
Staff Recommendation
That the Board of Directors approve and file this report.
Costa Mesa Sanitary District
... an Independent Special District
Contract Administration for Project 196-C Installation of Backup Power for 23rd
Street Pump Station
Item Number:10.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file this report. The General
Manager is approving the contract administration proposal from Robin B. Hamers &
Associates (RBH) for $16,030. RBH will perform said services under his existing contract
with the District.
ATTACHMENTS:
Description Type
Contract Administration for Project 196-C Installation of Backup Power
for 23rd Street Pump Station Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: December 17, 2015
Subject: Contract Administration for Project #196-C – Installation of Backup
Power for 23rd Street Pump Station
Summary
Robin B. Hamers & Associates (RBH) submitted a proposal to provide contract
administration and inspection services for Project #196-C, Installation of Backup Power for
23rd Street Pump Station.
Staff Recommendation
That the Board of Directors receive and file this report. The General Manager is approving
the contract administration proposal from Robin B. Hamers & Associates (RBH) for
$16,030. RBH will perform said services under his existing contract with the District.
Analysis
On November 24, 2015, bids were opened for Project #196-C in which TSR Construction
is the low bidder and later tonight the Board is considering awarding a contract to TSR
Construction for said services. Robin B. Hamers & Associates (RBH) submitted a
proposal to provide contract administration and inspection services for Project #196-C for
$16,030.
RBH performed contract and inspection services for the generator installation at Irvine and
Canyon Pump Stations as well as the Godwin bypass pumps at Elden, Mendoza and
Victoria Pump Stations. RBH’s proposal of $16,030 is less than nine percent of the
construction cost. Industry standard typically funds contract administration cost at ten
percent of construction cost.
Board of Directors
December 17, 2015
Page 2 of 2
Due to RBH’s experience performing contract administration and inspections services for
similar projects and because his proposal is less than ten percent of the construction cost,
I am approving RBH’s proposal. RBH will perform contract administration and inspection
services under his existing contract with the District.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 1.0, Sewer Infrastructure and Strategic
Goal No 1.4, System wide sewer replacement and repair program.
Legal Review
Not applicable.
Environmental Review
The installation of a generator for backup power at the 23rd Pump Station has been
previously determined to be a minor alteration and is categorically exempt under the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.) under Section 15301 as a “Class 1” project as stated under 15301; “Class 1
consists of the operation, repair, maintenance, permitting, leasing, licensing, or
minor alteration of existing public or private structures, facilities …”; pertaining to
15301(b) “Existing facilities of both investor and publicly-owned utilities used to
provide electric power, natural gas, sewerage, or other public utility services”.
Financial Review
The total cost for this service will not exceed $16,030. This agreement is in addition to Mr.
Hamers agreement for Project #196-C 23rd Pump Station design services of $10,283.38.
There is sufficient funds budgeted for this service in Project #196-C.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
December 17, 2015 Board of Directors regular meeting at District headquarters and on
District’s website.
Alternative Actions
1. Do not approve RBH proposal and direct staff to solicit bids for contract
administration services.
2. Refer the matter back to staff for more information.
Attachment A: Robin B. Hamers & Associates, Inc. Proposal
Reviewed by:
Wendy Davis
Finance Manager
SCOPE OF WORK & FEE TABLEPREPARED BY:Robin B. Hamers, PEClient: Costa Mesa Sanitary District (CMSD)Project:CMSD #196-C Installation of Generator for 23rd Pump StationContract Administration/Inspection (60 working days) Job No. 196-CDate: December 1, 2015Task DescriptionME PE PI SCIn-House FeeTotal FeePre-Construction1.0Arrange Preconstruction Meeting11.1Process Contract, Insurance, Bonds11.2Prepare Progress Payment Spreadsheet 11.3 Attend Preconstruction Meeting1111.4 Prepare and Distribute Notice of Construction 1 21.5 Issue Notice to Proceed1Engineering and Management2.0 Review and respond to layout and shop drawings 1 12.1 Periodic site visits222.2 Prepare written correspondence as appropriate 12.3Review and prepare monthly progress payments22.4 Prepare updates for Board of Directors2.5 Liaison with and reports to City of Costa Mesa2.6 Liaison with and reports to City of Newport Beach 2 22.7 Prepare As-Built Plans142.8 Prepare Staff Report for Board of Directors acceptance of improvements 1Survey Work3.0 Pre-Calcs for Staking43.1 Establish Control and Stake Walls43.2Check grades during construction (# trips)3.3 Check final gradesInspection4.0 Construction Observation (60 working days)1654.1 As-built plans14.2Organize notes and daily reports1% of Const. Cost = $16,030/$179,400 = 8.9%Total Labor Hours and Fee16 14 170 4 16,030.00 In-House Labor Project Team Class Rate Total Cost1) Managing Engineer Rob Hamers ME 161051,680.00 2) Project Engineer Yefim Tsalyuk PE 141051,470.00 3) Project Inspector Joe Limon PI 17070.011,900.00 4) Survey Crew Tim Fettig, Rich Dupree SC 4245980.00
Costa Mesa Sanitary District
... an Independent Special District
2016 Costa Mesa Sanitary District Meeting Schedule
Item Number:11.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the 2016 Costa Mesa Sanitary
District meeting schedule.
ATTACHMENTS:
Description Type
2016 Costa Mesa Sanitary District Meeting Schedule Cover Memo
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 1 2 1 2 1
3 4 5 6 7 8 9 3 4 5 6 7 8 9 3 4 5 6 7 8 9 2 3 4 5 6 7 8
10 11 12 13 14 15 16 10 11 12 13 14 15 16 10 11 12 13 14 15 16 9 10 11 12 13 14 15
17 18 19 20 21 22 23 17 18 19 20 21 22 23 17 18 19 20 21 22 23 16 17 18 19 20 21 22
24 25 26 27 28 29 30 24 25 26 27 28 29 30 24 25 26 27 28 29 30 23 24 25 26 27 28 29
31 31 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5
7 8 9 10 11 12 13 8 9 10 11 12 13 14 7 8 9 10 11 12 13 6 7 8 9 10 11 12
14 15 16 17 18 19 20 15 16 17 18 19 20 21 14 15 16 17 18 19 20 13 14 15 16 17 18 19
21 22 23 24 25 26 27 22 23 24 25 26 27 28 21 22 23 24 25 26 27 20 21 22 23 24 25 26
28 29 29 30 31 28 29 30 31 27 28 29 30
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 1 2 3 4 1 2 3 1 2 3
6 7 8 9 10 11 12 5 6 7 8 9 10 11 4 5 6 7 8 9 10 4 5 6 7 8 9 10
13 14 15 16 17 18 19 12 13 14 15 16 17 18 11 12 13 14 15 16 17 11 12 13 14 15 16 17
20 21 22 23 24 25 26 19 20 21 22 23 24 25 18 19 20 21 22 23 24 18 19 20 21 22 23 24
27 28 29 30 31 26 27 28 29 30 25 26 27 28 29 30 25 26 27 28 29 30 31
Legend:Agenda Review - 8:30 a.m. in CMSD Conference Room - Board President, General Manager and Staff
Study Session - 9:30 a.m. in CMSD Conference Room
Board of Directors Regular Meeting - 5:30 p.m. in CMSD Conference Room
Liaison Committee Meeting - 8:00 a.m. at alternating locations (City of Costa Mesa, CMSD, Mesa Water)
Costa Mesa Sanitary District 2016 Meeting Calendar
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Costa Mesa Sanitary District
... an Independent Special District
Sewer System Management Plan
Item Number:12.
Recommendation/Notes:
Recommendation: That the Board of Directors approve the updates and recertify the Sewer
System Management Plan, as mandated by the State Water Resources Control Board.
ATTACHMENTS:
Description Type
Sewer System Management Plan Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: December 17, 2015
Subject: Sewer System Management Plan
Summary
On November 10, 2015, the Board of Directors received an internal audit report of the
District’s Sewer System Management Plan (SSMP). The audit was performed by Willdan
Engineering in which they found two minor nonconformance issues. Staff has completed
amending the SSMP to reflect the changes that have occurred in the last two years since
the SSMP was last amended and certified by the Board.
Staff Recommendation
That the Board of Directors approve the updates and recertify the Sewer System
Management Plan, as mandated by the State Water Resources Control Board.
Analysis
In compliance with the Statewide General Waste Discharge Requirements (GWDR) for
Sanitary Sewer Systems (State Water Resources Control Board Order No. 2006-003-
DWQ), the District developed and implemented a comprehensive Sewer System
Management Plan (SSMP), with the primary objective of reducing and preventing Sanitary
Sewer Overflows (SSOs). A key requirement of the SSMP is that routine internal audits be
performed to evaluate the effectiveness of the SSMP as well as the District’s compliance
with the SSMP elements.
CMSD entered into an agreement with Willdan Engineering to perform a self-audit of the
Districts’ SSMP and Willdan provided their findings to the Board on November 10, 2015.
Willdan identified two minor nonconformance issues that can be easily corrected. In fact,
one of the nonconformance was corrected in the attached updated version of the SSMP.
Board of Directors
December 17, 2015
Page 2 of 3
The two minor nonconformance issues are as follows:
1. CMSD’s Sewer Master Plan is ten years old and needs to be updated, which includes
conducting a hydraulic capacity analysis.
2. A long term CIP Scheduled needs to be adopted. Currently, CMSD’s CIP schedule
does not go past 2015.
Nonconformance number two has been corrected by adding a long term CIP schedule to
the SSMP. In addition, it should be noted that a hydraulic capacity analysis is budgeted in
the FY 2015-16 and 2016-17 budgets. The analysis will begin in the spring of 2016 and is
planned to be completed by fall 2016. When the analysis is complete, updating the Sewer
Master Plan can begin.
More importantly, the updates in the attached SSMP reflect the requirements described in
the September 2015 “Guide for Developing and Updating of Sewer System Management
Plans (SSMPs). The new Guide requires more information to be included in the Plan to
ensure conformance with the State Waste Discharge Requirements. The updated SSMP
has been reviewed by District Counsel, District Engineer and from the Wastewater
Maintenance Superintendent.
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Element 1.0., Sewer
Infrastructure, which states:
“Objective: To collect and transport wastewater to meet the needs of existing and future
customers.
“Strategy: We will do this by the careful management of the collection infrastructure using
prudent planning and maintenance, with financial strategies to maintain sufficient capacity
and respond to changing regulatory demands.”
Legal Review
District Counsel has reviewed and commented on the revised SSMP.
Environmental Review
Updating the District’s Sewer System Management Plan (SSMP) is an administrative matter,
and administrative matters are exempt under CEQA and the District’s CEQA Guidelines.
The SSMP assists the District in providing comprehensive sewer system management,
including protection of the environment by eliminating sanitary sewer overflows.
Board of Directors
December 17, 2015
Page 3 of 3
Financial Review
The cost to perform the audit by Willdan Engineering was $10,584. Updating the SSMP
was performed in-house by District staff.
District Counsel and District Engineer reviewed and commented on the revised Plan, so the
District will incur some small expenses. Staff estimate these expenses will be less than
$1,000.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
December 17, 2015 Board of Directors regular meeting at District headquarters and on
District’s website.
Alternative Actions
1. Direct staff to report back with more information
Reviewed by:
Wendy Hooper Davis
Finance Manager
Attachment A: Sewer System Management Plan
Costa Mesa Sanitary District
628 W. 19th Street
Costa Mesa, CA 92627
Pone: (949) 645-8400
FAX: (949) 650-2253
COSTA MESA SANITARY DISTRICT
SEWER SYSTEM MANAGEMENT PLAN
Prepared by
Robin B. Hamers
RCE 31720
Certified by the Board of Directors on 10/26/09
Amended by the Board of Directors on 12/17/09
Ratified by the Board of Directors on 1/28/10
Amended and Recertified by the Board of Directors on 6/23/11
Amended and Recertified by the Board of Directors on 7/31/13
Amended and Recertified by the Board of Directors on 12/17/15
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
i
Table of Contents
I. GOAL .............................................................................................................................................. 1
A. INTRODUCTION ..................................................................................................................................... 1
B. REGULATORY BACKGROUND .................................................................................................................... 2
C. PURPOSE AND GOALS OF THE SSMP ......................................................................................................... 3
II. ORGANIZATION .............................................................................................................................. 4
A. RESPONSIBLE OFFICIALS ................................................................................................................... 4
B. RESPONSIBILITIES FOR THE CMSD SSMP .................................................................................................. 4
C. CHAIN OF COMMUNICATION FOR REPORTING SSOS ....................................................................................... 9
III. LEGAL AUTHORITY ........................................................................................................................ 10
A. PREVENT ILLICIT DISCHARGES INTO ITS SANITARY SEWER SYSTEM ................................................................... 10
B. REQUIRE THAT SEWERS AND CONNECTIONS BE PROPERLY DESIGNED AND CONSTRUCTED .................................... 10
C. MAINTENANCE, INSPECTION, OR REPAIRS OF SEWER LATERALS ..................................................................... 11
D. LIMIT THE DISCHARGE OF FATS, OILS, AND GREASE AND OTHER DEBRIS THAT MAY CAUSE BLOCKAGES ................... 11
E. ENFORCEMENT OF VIOLATIONS OF CMSD SEWER ORDINANCES .................................................................... 12
IV. OPERATION AND MAINTENANCE PROGRAM ................................................................................ 14
A. THE CMSD SANITARY SEWER SYSTEM MAP .............................................................................................. 14
B. PREVENTATIVE MAINTENANCE PLAN ....................................................................................................... 15
C. REHABILITATION AND REPLACEMENT PLAN ................................................................................................ 20
D. EDUCATION AND TRAINING ................................................................................................................... 26
E. EQUIPMENT AND REPLACEMENT PARTS INVENTORY .................................................................................... 28
V. DESIGN AND PERFORMANCE PROVISIONS .................................................................................... 30
A. STANDARDS FOR INSTALLATION, REHABILIATION AND REPAIR ...................................................................... 30
B. STANDARDS FOR INSPECTION AND TESTING OF NEW AND REHABILITATED FACILITIES ...................................... 30
VI. OVERFLOW EMERGENCY RESPONSE PLAN .................................................................................... 32
A. SSO NOTIFICATION PROCEDURES ........................................................................................................... 32
B. APPROPRIATE RESPONSE TO ALL OVERFLOWS ........................................................................................... 33
C. REGULATORY NOTIFICATION PROCEDURES ............................................................................................... 33
1) Oral Notification ........................................................................................................................ 33
2) Written Report ........................................................................................................................... 34
D. TRAINING PROCEDURES ........................................................................................................................ 35
E. EMERGENCY RESPONSE OPERATIONS ...................................................................................................... 38
VII. FOG CONTROL PROGRAM ........................................................................................................ 42
A. PUBLIC EDUCATION OUTREACH PROGRAM ............................................................................................... 42
B. FOG DISPOSAL PLAN ........................................................................................................................... 43
C. LEGAL AUTHORITY TO PROHIBIT DISCHARGES TO THE SYSTEM ...................................................................... 44
D. GREASE REMOVAL DEVICE REQUIREMENTS .............................................................................................. 45
E. INSPECTION OF GREASE PRODUCING FACILITIES......................................................................................... 45
F. FOG PROGRAM STAFF ........................................................................................................................... 47
G. CLEANING SCHEDULE FOR SEWER SYSTEM SECTIONS SUBJECT TO FOG BLOCKAGES ......................................... 47
H. SOURCE CONTROL MEASURES FOR ‘ENHANCED MAINTENANCE AREAS’ ......................................................... 48
VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN ......................................................... 49
A. EVALUATION ...................................................................................................................................... 49
B. DESIGN CRITERIA ................................................................................................................................ 49
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
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C. CAPACITY ENHANCEMENT MEASURES ..................................................................................................... 49
D. CIP SCHEDULE .................................................................................................................................... 50
IX. MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ............................................... 53
X. SSMP PROGRAM AUDITS .............................................................................................................. 56
XI. COMMUNICATIONS PROGRAM .................................................................................................... 57
List of Tables
TABLE 2-1: CMSD CONTACTS RESPONSIBLE FOR SSMP ............................................................................. 8
TABLE 3-1: LEGAL AUTHORITY CHECKLIST .............................................................................................. 13
TABLE 4-1: CMSD PUMP STATION EMERGENCY EQUIPMENT ................................................................. 18
TABLE 4-2: NASSCO PACP GRADES ......................................................................................................... 24
TABLE 4-3: EDUCATION AND TRAINING ................................................................................................. 27
TABLE 4-4: ACQUIRED EQUIPMENT ........................................................................................................ 29
TABLE 6-1: SSO RESPONSE FLOW CHART ................................................................................................ 36
TABLE 7-1: GREASE HAULING COMPANIES SERVING ORANGE COUNTY ................................................. 43
TABLE 7-2: GREASE RENDERING/DROP OFF POINTS FOR COSTA MESA AREA ......................................... 44
TABLE 8-1: CMSD SHORT TERM CIP SCHEDULE ....................................................................................... 50
TABLE 8-2: CMSD LONG TERM CIP SCHEDULE ........................................................................................ 52
TABLE 9-1: GRAVITY, PUMP STATION, FORCE MAIN SSOS BY CALENDAR YEAR ...................................... 52
TABLE 9-2: SSOS BY CAUSE 2011-15 ...................................................................................................... 53
TABLE 10-1: PAST SSMP AUDITS AND FUTURE SCHEDULED AUDITS ....................................................... 56
List of Figures
FIGURE 2-1: CMSD SSMP ORGANIZATION CHART .................................................................................... 7
FIGURE 4-1: CMSD WASTEWATER SYSTEM AGE ..................................................................................... 21
FIGURE 4-2: PIPE MATERIAL ................................................................................................................... 21
FIGURE 9-1: SSOS TRENDS 2011-15 ........................................................................................................ 54
FIGURE 9-2: TREND IN VOLUME OF SEWER MAIN OVERFLOWS, VOLUME REACHING SURFACE WATER
AND VOLUME RECOVERED..................................................................................................................... 54
ATTACHMENT – EMERGENCY CONTRACTORS ....................................................................................... 58
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
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I. GOAL
A. INTRODUCTION
The Costa Mesa Sanitary District (CMSD) is an independent special district
governed by an independent five member Board of Directors elected at large by the
residents. CMSD was formed in 1944, nine years before the City of Costa Mesa was
incorporated, and provides wastewater service and solid waste collection. The
boundaries of CMSD include the entire City of Costa Mesa and portions of the City
of Newport Beach and the unincorporated territory of the County of Orange.
CMSD serves a residential population of approximately 116,700 plus various
public, commercial, industrial and retail land uses. CMSD’s facilities include 219.4
miles of gravity mainline, 4.8 miles of pressurize mainline, 108.8 miles of private
property sewer lateral pipelines, 24,870 service lateral connections, 4,707
manholes and 20 pumping stations. A detailed list of the sizes and lengths of CMSD
owned sewer lines can be found in the Costa Mesa Sanitary District’s Sewer Master
Plan.
CMSD’s headquarters is located at 628 W. 19th Street, Costa Mesa and CMSD’s Yard
is located at 174 W. Wilson Street, Costa Mesa. The yard facility became
operational in October 2010 and in February 2011, the U.S. Green Building Council
(USGBC) certified the Yard as Platinum LEED (Leadership in Energy and
Environmental Design) for demonstrating the building uses of sustainability
practices and environmental protection. Platinum LEED is the highest certification
awarded by USGBC.
On Saturday, February 23, 2013, the Santa Ana River Basin Section (SARBS) of the
California Water Environment Association (CWEA) named the Costa Mesa Sanitary
District (CMSD) as the recipient of the 2012 Collection System of the Year award.
SARBS, which boundaries include Orange, Riverside and San Bernardino Counties, is
one of 17 geographical local sections of CWEA that trains and certifies wastewater
professionals and promotes sound policies to benefit society through protection and
enhancement of statewide water environment. On April 19, 2013, CMSD won the
award again from CWEA. The designation of ‘Collection System of the Year’ is one of
the most prestigious SARBS/CWEA awards which recognizes an agency’s significant
accomplishments, safety record, training program, regulatory compliance, maintenance
program along with documented administrative and emergency procedures.
The Santa Ana Region of the State Water Quality Control Board oversees the water
quality in the local waters of the State, particularly the Pacific Ocean and the
Newport Beach Upper and Lower Bay. The beaches along the coast have been
closed numerous times due to contaminated surface water runoff and sewer spills
and the closures have impacted the economy associated with summer beach
activity.
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
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In response to the beach closures, the Regional Water Quality Control Board
adopted new storm drain and sewer regulations. The sewer regulations, termed the
Waste Discharge Requirements (WDR), were adopted on April 26, 2002, and
applied to all the sewer system owners in Orange County whose lines are tributary
to the Orange County Sanitation District treatment plants. Therefore, these
regulations applied directly to the Costa Mesa Sanitary District. Subsequent to the
regional order, on May 2, 2006 a statewide WDR was adopted and the local order
was rescinded.
One of the requirements of the WDR is the preparation and implementation of a
comprehensive Sewer System Management Plan (SSMP). By preparing and
practicing the procedures in the plan, the occurrence of sewer spills should
decrease. This update to the SSMP will reflect the changes occurring at CMSD since
the SSMP was last revised and the updates comply with the September 15, 2015
Guide for Developing and Updating SSMPs..
Along with the recommendation to the Board of Directors to certify and adopt the
SSMP is to also direct CMSD staff to continually update the plan and bring it back
with significant changes to the Board at appropriate intervals for approval.
The Costa Mesa Sanitary District recognizes the importance of protecting ocean
water quality by preventing sewer spills and has historically taken a proactive
approach to comprehensive sewer system management.
B. REGULATORY BACKGROUND
The Costa Mesa Sanitary District lies in Region 8 of the State Water Resources
Control Board. The Region 8 WDR adopted in 2002 was partially in response to the
Orange County Grand Jury report that analyzed ocean water pollution and
identified grease in sewer lines as a substantial cause of sanitary sewer overflows
(SSOs). Along with the WDR, the Regional Water Quality Control Board (RWQCB)
also adopted Monitoring and Reporting Requirements in order to insure consistent
and accurate sewer spill reporting.
After the State Water Resources Control Board viewed the success of the regional
WDR, a statewide order was adopted and the local order rescinded. The statewide
order is nearly identical to the regional order and covers all sewer system owners
in the State of California who own one mile or more of sewer lines. The statewide
order is Order No. R3-2006-0003-DWQ, Statewide General Waste Discharge
Requirements for Sanitary Sewer Overflows, (SSOs) and was adopted on May 2,
2006. The Costa Mesa Sanitary District Sewer System Management Plan (SSMP) is
tailored to meet this order.
The SWRCB developed the WDR to promote uniformity in the management of
California’s wastewater collection systems and reduce SSOs. The SWRCB found that
cities and districts that have implemented SSMPs similar to this have been effective
not only in improving spill reporting, but also in mitigating SSO impacts. Data also
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
3
supported the conclusion that better collection system management will benefit
water quality and prolong the life of sanitary sewer systems.
The SWRCB may regulate sanitary sewer overflows based on authority in the
Federal Clean Water Act (EPA 2002) and the Porter-Cologne Water Quality Control
Act, Section 13263 (California Water Code of Regulation 2006).
C. PURPOSE AND GOALS OF THE SSMP
This document has been developed to comply with WDR R3-2006-003-DWQ and
sets specific wastewater collection system requirements and upholds State water
quality standards. The WDR requires permittees to prepare and implement a SSMP
in order to:
Protect public health and the environment,
Provide a plan and schedule to properly manage, operate, and
maintain all parts of the sanitary sewer system in order to provide
reliable service in the future,
Prevent or minimize the frequency of SSOs,
Ensure corrective action is taken in a timely manner, and.
Maintain and improve the condition and performance of the District’s
wastewater collection system.
Sanitary sewer overflows are overflows from sanitary sewer systems of domestic,
industrial, and/or commercial wastewater. SSOs may cause a public nuisance,
particularly when untreated wastewater is discharged to waters designated for
contact recreation. CMSD will proactively manage the operations of its sewage
system in a way that prevents SSOs.
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
4
II. ORGANIZATION
A. RESPONSIBLE OFFICIALS
The Legally Responsible Official (LRO) for the Costa Mesa Sanitary District is the
District Engineer. The Wastewater Maintenance Superintendent and General
Manager serve as CMSD’s alternate LROs.
B. RESPONSIBILITIES FOR THE CMSD SSMP
General Manager
Alternate Legally Responsible Official (LRO)
Responsible for overseeing the day to day operations of CMSD.
Establish administrative policies and implements said policies.
Allocate resources.
Delegate responsibility
Serves as public information officer
Authorizes outside contractors to perform services.
District Engineer
Legally Responsible Official (LRO)
Design and construction standards and specifications for sewer systems.
Procedures and standards for inspecting and testing the installation of new
and rehabilitated sewer systems.
System Evaluation and Capacity Assurance Plan / Capital Improvement
Program including:
Hydraulic capacity evaluation.
Capacity enhancement measures.
Schedule replacements.
Regular visual and TV inspections of manholes and sewer pipes.
Prioritizing and scheduling rehabilitation projects.
Rehabilitation and replacement plan to identify and prioritize system
deficiencies including potential sources for future SSOs.
Coordinates FOG program with EEC Environmental
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
5
Collaborates with PIO on public communications
Regulatory notifications and communications (including SSO reporting on
CIWQS)
FOG (fats, oil, and grease) program enforcement, education and outreach
Wastewater Maintenance Superintendent
Alternate Legally Responsible Official (LRO)
Primary responder for SSOs
Implements Emergency Response
Supervises field crew, including in-house cleaning.
Contract manager for outside services.
Routine preventive operation and maintenance activities.
Allocates program resources.
Assigns work orders through the Computerized Maintenance Management
System (CMMS).
Staff training in sanitary sewer system operations and maintenance.
Equipment and replacement part inventories.
SCADA Technician/Industrial Electrician
Ensures CMSD’s pump stations are maintained in a safe and effective
working condition.
Troubleshoots electrical control panels.
Monitors the Supervisory Control and Data Acquisition (SCADA) system.
Monitors smart-cover sensors.
Performs routine preventive maintenance on pump stations.
Conducts annual pump station inspections
Receives training in wastewater collection system operations and
maintenance.
Assign to on-call and/or standby duties.
Inspector
Ensures new construction meets standards.
COSTA MESA SANITARY DISTRICT –SSMP 12/17/15
6
Implements emergency response.
Oversight of contractors hired to work on CMSD facilities.
Ensures private plumbers are complying with CMSD’s Sewer Lateral
Assistance Program.
Wastewater Maintenance Workers I, II & III
Primary responder for SSOs.
Implements Emergency Response.
Performs routine preventive operation and maintenance activities.
Receives training in wastewater collection system operations and
maintenance.
Assigned to on-call and/or standby duties.
Senior Management Analyst
Prepares request for proposals for SSMP self-auditing services
Administers SSMP self-auditing contract.
Permit Technician
Reviews wastewater plans and specifications for compliance with applicable
codes and standards.
Issues permits for construction projects.
EEC Environmental (Contractor)
Administers the District’s FOG Program
Performs inspections at food service establishments
Prepares GIS maps
Maintains and updates data in GIS and CMMS
C&R Drains (Contractor)
Performs emergency response during after hours, holidays and weekends.
Receives training on overflow response.
National Plant Services (Contractor)
Performs CCTV
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
7
Figure 2-1: CMSD SSMP Organization Chart
General Manager
Scott Carroll
District Engineer
Rob Hamers
Wastewater
Maintenance Superintendent
Steve Cano
Senior
Management Analyst
Javier Ochiqui
Inspector
Joe Limon
FOG Program
EEC
Environmental
WMW III
Joel Ortiz
WMW II
Alex Arreola
Brandon Joseph
WMW I
Brandon
Hickman
Jesse Blakely
Permit
Technician
Dora Salud
SCADA
Technician/
Industrial
Electrician
Tony Gomez
GIS/CMMS
EEC
Environmental
Capital Projects
Rob Hamers
CCTV
NPS
Finance
Manager
Wendy Davis
Accountant
Kaitlin Tran
Accounting Clerk
Lieu Tran
After Hour,
Holiday and
Weekend
Emergencies
C&R Drains
Professional Services
Contractors
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
8
Table 2-1: CMSD Contacts Responsible for SSMP
SSMP Element Responsible Party
(Position)
Responsible
Party (Name)
Phone
Number
Email Address
Introduction General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
1 – Goals General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
2 – Organization General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
3 – Legal
Authority District Engineer Rob Hamers 714-293-2727 rhamers@robhamers.com
4 – O&M Program
Wastewater
Maintenance
Superintendent
Steve Cano 949-281-6785 scano@cmsdca.gov
5 – Design &
Performance
Provisions
District Engineer Rob Hamers 714-293-2727 rhamers@robhamers.com
6 – Overflow
Emergency
Response
Program
Wastewater
Maintenance
Superintendent
Steve Cano 949-281-6785 scano@cmsdca.gov
7 – FOG Control
Program
District Engineer &
EEC Environmental Rob Hamers 714-293-2727 rhamers@robhamers.com
8 - SECAP District Engineer Rob Hamers 714-293-2727 rhamers@robhamers.com
9 – Monitoring,
Measurement,
and Program
Modifications
General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
10 – SSP Program
Audits
Senior Management
Analyst Javier Ochiqui 951-741-9372 jochiqui@cmsdca.gov
11-
Communication General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
Change Log General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
Appendices General Manager Scott Carroll 714-800-3296 scarroll@cmsdca.gov
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
9
C. CHAIN OF COMMUNICATION FOR REPORTING SSOS
The SSO reporting chain of communication is illustrated in Figure 6-1, Chapter VI,
Overflow Emergency Response Plan, which details the procedures and
responsibilities during an SSO event. The process is briefly described below.
After receiving a complaint or report of a potential SSO, the Wastewater
Maintenance Superintendent and the District Engineer are notified. In the case of a
power failure or other emergency within a pumping station, an alarm auto-dialer
system will call to inform all wastewater maintenance employees, District Engineer
and the General Manager. The first responder will report an overflow or hazard
immediately to the District Engineer and then to the General Manager. The General
Manager is responsible for reporting the overflow, via telephone, to the
appropriate regulatory agencies. The response process for SSOs is described in
section VI in more detail.
The District’s Engineer is a Legally Responsible Official (LRO) and is responsible for
overseeing the reporting process. The District Engineer receives the spill report
from the Wastewater Maintenance Superintendent and drafts up the required
report with consideration given to volume calculations, vacuum and wash down
operations, cause of spill, timeliness of response, etc. After discussions are
complete, the report is finalized, reviewed by the General Manager and then
transmitted to the appropriate authorities by the District Engineer. CMSD reports
all spills except private property spills where the spill is contained on-site.
As a first priority during a sewer spill, CMSD staff and field crews notify the
appropriate personnel by phone that a spill has occurred instead of depending on
the report as a means of notification.
If the spill is significant or the result of a major emergency involving CMSD sewer
lines or pumping stations, CMSD follows a pre-described procedure. In order to
properly respond to a sewer system emergency that requires reconstruction of
CMSD sewer facilities, CMSD placed its long standing high quality contractors on
emergency services agreements. The list contains contractors who have
demonstrated expertise in pumping station construction, pipeline construction,
televising, and pipeline rehabilitation utilizing trenchless technology. These
contractors are staffed with well-experienced workers who are able to handle the
scope of emergencies related to sanitary sewer systems.
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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III. LEGAL AUTHORITY
The District must demonstrate, through sanitary sewer system use ordinances,
service agreements, or other legally binding procedures, that it possesses the
necessary legal authority to:
(A) Prevent illicit discharges into its sanitary sewer system.
(B) Require that sewers and connections be properly designed and
constructed.
(C) Ensure access for maintenance, inspection, or repairs for portions of
the lateral owned or maintained by CMSD.
(D) Limit the discharge of fats, oils, and grease and other debris that may
cause blockages, and
(E) Enforce any violation of its sewer ordinances.
A. PREVENT ILLICIT DISCHARGES INTO ITS SANITARY SEWER SYSTEM
The Sanitary District has the power to install sewers and enact regulations related
thereto, including the prohibition of private sewer systems and requiring all
inhabited property to be connected to CMSD sewers (Health and Safety Code
Section 6400 et seq.) Once exercised, a sanitary district’s power is controlling over
any general law city or county regulation pertaining to the same subject (Home
Gardens Sanitary District v. City of Corona (2002) 116 Cal.Rptr.2d 638.)
A permit from CMSD is required to connect to, use, or maintain a connection to the
CMSD’s facilities (District Operations Code Section 6.04.060 (a)). Any person, firm
or corporation that connects or discharges to CMSD’s wastewater system without a
valid permit is guilty of a misdemeanor (CMSD Operations Code Section 6.04.060
(f)).
In the Costa Mesa Sanitary District, illegal connections are usually connections to
the sewer system by property owners who have drainage problems due to flat
areas and low spots and who solve those problems by draining those areas to an
inlet that is connected to the sewer system. When instances of these illegal
connections are found, the property owner is required to immediately remove the
connection.
B. REQUIRE THAT SEWERS AND CONNECTIONS BE PROPERLY
DESIGNED AND CONSTRUCTED
Results of CMSD-wide video inspection show that vitrified clay pipe will remain in
excellent condition if proper construction practices are followed. Providing
continuous inspection during the installation procedure insures the proper
construction practices are followed. Continuous inspection of other utilities being
installed in the vicinity of the sewer lines insures proper protection methods are
provided for the sewer lines and lengthens the life expectancy of the lines.
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Title 6 of the Operations Code regulates sewer construction. All sewer construction
must be in accordance with CMSD standards (Section 6.01.010). The type of
materials and inspection requirements by CMSD staff are provided in Chapter 6.01.
The Sanitary District has its Standard Plans and Specifications for the Construction
of Sanitary Sewers that insures the sewer lines and connections are properly
designed and constructed. CMSD’s specifications by reference incorporate the
Standard Plans and Specifications for Public Works Construction (Green Book),
which assists in insuring proper design and construction of sewer facilities.
C. MAINTENANCE, INSPECTION, OR REPAIRS OF SEWER LATERALS
The Costa Mesa Sanitary District does not own or maintain the sewer laterals
within CMSD boundary. By ordinance, the sewer laterals, even when located within
public streets remain private and are owned and maintained by the property
owner (CMSD Operations Code Chapter 6.02.020).
CMSD does require CCTV inspection and repairs of private sewer laterals under
certain conditions that will assist in preventing sewer spills (CMSD Operations
Code Chapter 6.03).
D. LIMIT THE DISCHARGE OF FATS, OILS, AND GREASE AND OTHER
DEBRIS THAT MAY CAUSE BLOCKAGES
Every owner, tenant and persons using property shall have a duty not to cause,
permit or allow the accumulation of grease in CMSD's sewer line so that sewage
spills may occur. Such persons shall use reasonable methods to reduce grease
accumulation in the CMSD's sewer lines including but not limited to reducing or
eliminating the grease that is deposited in the sewer and utilizing enzymes and
similar products that prevent grease build-up. No person shall discharge grease
into the sewer system so as to cause an accumulation in the CMSD's lines so as to
substantially contribute to the possibility of a sewage overflow (CMSD Operations
Code Section 6.07.040).
On November 21, 2011, CMSD implemented a convenient program for residents to
dispose of unwanted cooking grease. In a partnership with the Orange Coast
College (OCC), residents can bring any type of grease filled jugs, bottles and/or
containers to the OCC Recycling Center located on Adams Street between Harbor
Blvd and Fairview Road in Costa Mesa. The grease is poured into one of the two 50
gallon vats that are stored in front of the recycling center. When the vats are full, a
contractor will arrive to pump out the grease and then transport the material to a
rendering facility where the grease is recycled into useable products such as
candles, soap, pet food and biofuel for automobiles.
No Food Service Establishment shall discharge into the CMSD’s system without
obtaining a permit from CMSD describing the business operations and discharge
and any FOG prevention measures being undertaken or to be undertaken to reduce
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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the discharge of FOG into CMSD’s system in accordance with this chapter (CMSD
Operations Code Section 6.07.050).
CMSD has adopted Operations Code Chapter 6.07, which control fats, oils, and
greases (FOG). Grease has been identified as the number one cause of sewer line
stoppages and spills by the Sanitary District and by the Orange County Grand Jury
who conducted a countywide study. Because of this finding, FOG has been
identified as the most important first step in improving sewer system reliability.
As stated earlier, CMSD has the legal authority to control discharges to the sewer
system for all sewer facilities located on private property that are outside any
structures located on the property. This authority allows CMSD to require grease
interceptors, as by Code the interceptor is located outside the building.
The legal authority for plumbing fixtures inside a building rests with the local
agency building department. The Sanitary District has been working with the
Building Officials of the three building departments within the District’s service
area (Costa Mesa, Newport Beach, and Orange County) to urge adoption of FOG
reduction policies, which will be consistent with the goal of removing FOG from the
sewer system.
CMSD controls the discharge of other debris into the sewer system through its
ordinances and through the ordinances of the Orange County Sanitation District,
whose regulations prohibit unapproved debris from being discharged into the
system (CMSD Operations Code Chapter 6.09). Both the Costa Mesa Sanitary
District and the Orange County Sanitation District only allow discharges from
permanently install plumbing fixtures unless authorized by special discharge
permit.
E. ENFORCEMENT OF VIOLATIONS OF CMSD SEWER ORDINANCES
CMSD has enacted an Operations Code by ordinance. Any person, firm, or
corporation violating the penal provisions of this ordinance shall be guilty of a
misdemeanor and punishable by a fine of up to one thousand dollars per day
and/or up to six months in jail (Section 1.02.010).
Violations of the connection permit provisions of the Operations Code are also
subject to administrative citations (Section 1.06.010(d).
Violations of the Operations Code may result in termination of service in
accordance with Health and Safety Code Section 6523.2.
CMSD is also authorized to abate conditions on property and to collect the costs on
the assessment roll or as a lien (CMSD Operations Code Chapter 6.10).
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Table 3-1: Legal Authority Checklist
Requirements CMSD Code Reference
Public Wastewater System
Ability to prevent illicit discharges into the wastewater
collection system
CMSD Operations Code
Section 6.04.060(a)
Ability to require that sewers and connections be properly
designed and constructed.
CMSD Operations Code
Chapter 6.01
Laterals
CMSD does not own or maintain the sewer laterals within
CMSD service area. Laterals are owned and maintained by
private property owners.
Ordinance No. 8 and 81
CMSD Operations Code
Section 6.02.020
CMSD requires private property owners to televise and
repair their laterals under certain conditions.
CMSD Operations Code
Chapter 6.03
FOG Source Control
Ability to limit the discharge of FOG and other debris that
may cause blockages.
Ordinance No. 81
CMSD Operations Code
Section 6.07.040
No Food Service Establishment shall discharge into CMSD’s
wastewater system without obtaining a permit
Ordinance No. 51
CMSD Operations Code
Section 6.07.050
Enforcement
Ability to enforce any violation of CMSD wastewater
ordinances.
CMSD Operations Code
Chapters 1.02, 1.03 and
1.06 6.08, 6.09, 6.10
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IV. OPERATION AND MAINTENANCE PROGRAM
A. THE CMSD SANITARY SEWER SYSTEM MAP
The Costa Mesa Sanitary District uses Geographic Information System (GIS)
technology to create, maintain, and manage maps and data sets associated with its
wastewater collection system. The wastewater system GIS mapping is maintained
by EEC Environmental, a private contractor under contract with CMSD. Pipe
inventory data includes ownership, installation year, diameter, length, material,
slope, status, record drawing reference and other information. Manhole inventory
data includes ownership, installation year, shaft diameter, depth, invert elevation,
rim elevation, record drawing reference and other information.
In FY 2014-15, CMSD installed wireless tablets in its wastewater fleet that enables
staff to gain access to GIS maps and Computerized Maintenance Management
System (CMMS) work orders. Field staff no longer need to thumb through large
sewer and storm drain atlas maps or carry large binders of work orders. With the
tablets and access to CMSD’s Cityworks asset management system, powered by
Esri’s ArcGIS, all the information they need is at their fingertips. The crew cleans
over 200 miles of pipeline a year, so access to CMSD’s asset management system
gives them important information such as last cleaning date, notes about
obstructions (if any), pipeline length and material, pipeline and manhole
conditions, and CCTV observations. Cityworks, empowers the crews to access work
orders, maintenance history, and key performance indicators. With a click of a
button staff can query specific data in the field such as pipeline condition,
maintenance history, photos, lift station run times, and asset lifecycles. The tablets
can be removed from inside vehicle cabs and used in the field to take pictures, open
and close work orders, take notes, send emails, search for reports, or log
inspections among other things. Hard copy Atlas maps are also available and
maintained in CMSD’s fleet and in the vehicles of its after-hours emergency
responder, C&R Drains. CMSD’s new GIS atlas maps are reprinted whenever
significant updates are made.
The locations of all the storm water conveyance facilities are shown on separate
maps prepared by the agencies owning the storm drains and copies of these plans
in reduced size format have been distributed to the District Engineer, Inspector,
Field Crews, Administrative Office, and to CMSD’s after-hour emergency responder,
C&R Drains . CMSD recognizes the link between a sewer spill and its travel in a
storm drain facility to the receiving waters. CMSD has educated its staff and C&R
Drains to understand the storm drain network and utilize it to capture a spill if it
has entered the storm drain system.
CMSD understands the NPDES regulations for storm drain system owners contain
requirements prohibiting sewer system spills into the storm drains. The NPDES
requires the storm drain system owners to adopt measures that will decrease the
possibility of sewer spills reaching the waters of the state.
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B. PREVENTATIVE MAINTENANCE PLAN
1. Proactive Wastewater System Cleaning
On February 10, 2015 CMSD Board of Directors approved revising the
District’s proactive preventative maintenance program from cleaning
the entire system once every two years to once a year. CMSD acquired
another wastewater combination cleaning truck (VacAll) and hired two
additional wastewater maintenance workers. CMSD now has two
wastewater combination cleaning trucks and four employees dedicated
to the cleaning equipment. One of the benefits of having two cleaning
trucks is an increase in the number of cleaning days. Due to CMSD’s 9/80
work schedule, the system was being cleaned 234 days a year because the
cleaning crew was off every other Friday. A second cleaning truck and crew
is allowing CMSD to clean 260 days, which includes every Friday of the
week. Another benefit for a second cleaning truck and crew is a faster
response time for emergencies and CMSD will less likely be dependent on
mutual aid from other organizations. Appendix 1 provides a map of CMSD’s
sewer system that includes pump stations, pressurized mains, gravity mains,
and inverted siphons.
.
2. Hot Spots
Areas needing more frequent cleaning – known as “hot spots” or enhanced
maintenance areas – are cleaned as frequently as necessary due to root
intrusion, grease accumulation, or structural defects. These include the
inverted siphons that run under flood control channels or commercial areas
with multiple restaurants. Cleaning frequencies for hot spots range from
twice a year to four times a year.
On May 21, 2015, CMSD Board of Directors adopted the 2015-20 Strategic
Plan. Strategic Goal No. 1.3 is to “Reduce Hot Spot locations to less than
30”. Since 2011, CMSD has successfully reduced the number of hot spot
locations from 95 to 34. Every quarter (once every three months), CMSD
staff, engineer, inspector and contractor EEC Environmental analyze the
causes for labeling line segments as hot spots and then the group will
determine a course of action to remedy line segments and remove them from
the hot spot list. Sample courses of action include installing cured-in-place
short liners and top hats and full length liners to eliminate root intrusion,
repairing line segments and replacing pipes that have sags and source control
(fats, oil and grease). On October 13, 2015, CMSD developed the following
plan to reduce hotspots to less than 30 locations.
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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a. Roots
Many sanitary agencies use foaming root control chemicals as a method
to eliminate and control the growth of roots in sewer lines. Razorooter II
has proven to be the most effective and least toxic product for sanitary
sewer systems. With the assistance from Razorooter II manufacturer,
Duke’s Root Control, Inc. CMSD will by applying this foam root control
chemical at several hot spot locations known to have root infestation.
b. Grease
Source control methods are proving to be very effective to reducing
grease in the sewer system. EEC Environmental will randomly visit
restaurants to inspect their grease interceptor (GI) cleaning log and best
management practices. The last grease related sanitary sewer overflow
(SSO) occurred in 2012. However, some locations are hotspots because
the restaurant(s) nearby do not have grease interceptors. When the FOG
Program was implemented in 2006, CMSD did not mandate existing
restaurants to install grease interceptors or traps. The FOG Program was
revised in 2010 that require newly constructed or remodeled restaurants
install grease interceptors and the Board of Directors may now order
restaurants install GI’s if there is an imminent danger of future spills
caused by grease.
Requiring newly constructed or remodeled restaurants to install grease
interceptors will help reduce the number of hotspots. However, grease
interceptors can be cost prohibitive for small family owned restaurants.
Grease interceptors can cost $8,000 to $20,000. Therefore, the Board of
Directors directed staff to develop an assistance program where CMSD
can reimburse small family restaurants up to 50% of the cost to procure
and install grease interceptors. The proposed program that will include
eligibility requirements, parameters and funding options will be presented
to the Board of Directors in FY 16.
c. Structural
Structural hotspots mean there is a severe sag in the line. At some
locations the sag is holding grease. CMSD determined that it is more
cost effective to continue with high frequency cleaning rather than
repairing sags. For instance, the cost to clean HS 10 (Puente Ave at
Victoria) four times a year is $750. It will cost $105,000 to repair this
line segment. The payback for cleaning versus repairing is 68 years.
Because repairing structural hotspots is cost prohibitive, CMSD believes
these types of hotspots will be on a permanent high frequency cleaning
list. Currently, there are ten permanent hotspots in which all ten have
structural defects.
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3. Pump Station Operation and Maintenance
CMSD currently owns, operates and maintains 20 wastewater pump stations.
CMSD, in cooperation with Orange County Sanitation District, is planning to
eliminate five lift stations (Seabluff, Westbluff, Canyon, President and 19th
Street Lift Stations) by 2019. On March 27, 2014, the Board of Directors
approved the creation of a new position dedicated to the operations and
maintenance of lift stations. The new position is called SCADA
Technician/Industrial Electrician and the position was filled on July 14, 2014.
Each of the lift stations are equipped with supervisory control and data
acquisition (SCADA) and monitored daily by CMSD’s SCADA
Technician/Industrial Electrician. The SCADA Technician/Industrial
Electrician can monitor lift station SCADA data from the office or remotely
on his cellular phone or from his wireless tablet. CMSD addresses SCADA
alarms on a daily basis. A lift station maintenance crew (SCADA
Technician/Industrial Electrician & Wastewater Maintenance Worker II)
visits each lift station at least once weekly to perform operational inspection.
In 2014, CMSD purchased a new Ford F-750 Super Cab XLT utility truck
with a mounted outrigger crane. The crane can lift up to 11,000 pounds and
the truck came with special accessories such as welding equipment,
generator, 2” trailer hitch, air compressor and pressure washer. The pump
station maintenance crew uses the Ford F-750 to perform annual preventative
maintenance at lift stations. The crew performs the following PM functions:
Remove the motors to examine the impellers for wear and torque;
Change the oil;
Check the motor windings for resistance;
Test and check the general condition of the pumps;
Re-install the pumps and test the system.
Replacement parts are inventoried at the District Yard, located at 174 West
Wilson Street, and replaced at pump stations in accordance with manufacturer
operations and maintenance manual.
CMSD acquired emergency equipment to ensure the stations that require back up
power had back up power in the event of a CMSD wide or regional wide power
outage. Table 4-1 below describes the emergency equipment assigned to each
station.
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Table 4-1: CMSD Pump Station Emergency Equipment
Lift Station Location
Emergency
Equipment
Exercise
Frequency
PM Performed
by
Canyon 999 Wilson St
On-site 50 kW
Kohler generator Monthly PDE
Irvine 2677 Irvine Ave
On-site 150 kW
natural gas Kohler
generator
Monthly
PDE
Elden 146 Mesa Drive
On-site 99 HP
Godwin bypass
pump Weekly Xylem
Victoria
550 Victoria
Street. At the
end of Miner St
On-site 24 HP
Godwin bypass
pump Weekly Xylem
Mendoza
2899 Mendoza
Drive
On-site 24 HP
Godwin bypass
pump Weekly Xylem
19th Street 1035 W. 19th St
Portable 17.1 kW
bypass pump Monthly
Charles King
Company
Valley
1140 Aviemore
Terrace
Portable 17.1 kW
bypass pump Monthly
Charles King
Company
Corp Yard 2300 Placentia
Portable 17.1 kW
bypass pump Monthly
Charles King
Company
Harbor 521 Wilson St
Portable 160 kW
Generac generator Monthly
City of Costa
Mesa
Adams
2054 Adams
Ave
Portable 71 kW
Generac generator Monthly
City of Costa
Mesa
23rd Street
2401 23rd
Street, NB
Portable 138 kW
Generac generator Monthly
City of Costa
Mesa
President
2034 President
Place
Portable 36 kW
Multiquip
generator Monthly
City of Costa
Mesa
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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California
1803 California
Street
Portable 33.6 kW
Doosan generator Monthly
City of Costa
Mesa
Santa Ana
2449 Santa Ana
Ave
Portable 33.6 kW
Doosan generator Monthly
City of Costa
Mesa
Gisler 3003 Iowa St
Portable 33.6 kW
Doosan generator Monthly
City of Costa
Mesa
Iowa 1601 Iowa St
Portable 33.6 kW
Doosan generator Monthly
City of Costa
Mesa
Seabluff
1099 Seabluff
Drive
Portable 33.6 kW
Doosan generator Monthly
City of Costa
Mesa
Westbluff
1059 Westward
Lane
Portable 33.6 kW
Doosan generator Monthly
City of Costa
Mesa
South Coast
Plaza
Parking lot
behind
Bloomingdale's
South Coast Plaza provides two sources of Edison
power plus an on-site generator.
21st Street 114 21st Street
Lift station has two-way manhole, which drains to the
Elden Lift Station. No backup power is necessary.
Every quarter (once every three months), the pump station crew, general
manager, wastewater maintenance superintendent and district engineer meet
to discuss pump station operations and needed repairs. The pump station
crew will report what they are observing on a weekly basis and share with the
group the pump run times according data collected from SCADA. Needed
repairs are scheduled accordingly.
In an effort to help prevent private SSOs, CMSD staff came up with an
innovative program to help diagnose the operational condition of private
sewer pump stations. This service is free to any of the twenty-six existing
private pump station owners that are currently located within CMSD service
area. Upon request and after receiving permission to enter their property,
staff will inspect the pumps and make recommendations for improvements.
Staff will perform the following inspections:
Observe station in normal working condition
Check valves
Exercise plug valves
Check electrical wiring and components
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Check motor starters, breakers and fuses
Check motor chords and check resistance
Check motor windings
Take amperage reading for the motors
At the conclusion of the inspection a list of recommended repairs will be given to the
property owner/manager and it will be up to the owner/manager to perform those
repairs. A list of qualified contractors will be provided to the owner/manager, but staff
will not recommend a specific contractor.
In order to prevent private property sanitary sewer overflows from residential
properties, the Board of Directors established a Sewer Lateral Assistance Program.
The program provides matching funds of up to $1,000 per parcel for residents to
construct a sewer cleanout or clean, repair, rehabilitate, or replace their sewer
lateral. The program is funded at a yearly level of $200,000 exclusive of staff costs.
The program has prevented a significant number of backups from occurring and is
very well received by the residents. The program is set to remain in the yearly
budget.
C. REHABILITATION AND REPLACEMENT PLAN
Approximately 73% of CMSD’s wastewater system was constructed prior to 1965.
See Figure 4-1 below. The vast majority of the system constructed before 1965 is
made of vitrified clay pipe (VCP). Of the 27% of pipeline constructed after 1965,
93% is VCP. Other materials used for wastewater pipeline include ductile iron pipe
(DIP), polyvinyl chloride (PVC) and cast iron pipe (CIP). See Figure 4-2 below
regarding pipe material for the entire wastewater system.
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Figure 4-1: CMSD Wastewater System Age
Figure 4-2: Pipe Material
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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The oldest VCP pipe is 63 years with the average pipe age being 50 years old.
Vitrified Clay Pipe is the most sustainable pipe available for wastewater systems.
According to National Clay Pipe Institute (NCPI), the U.S. Army Corps of Engineers
assumes a one hundred year service life for VCP and the Canadian National
Research Council/Institute for Construction Research estimates the service life of
VCP at 132 years (source: http://www.ncpi.org/GreenStandards.asp). The
following describes how CMSD performs inspection and condition assessment for
its wastewater manholes and pipelines.
Manholes
CMSD has 4,707 wastewater manholes. 71% of CMSD manholes were constructed
prior to 1967 and made of brick. The remaining 29% of manholes are made of
concrete. Every year, when the wastewater maintenance crew is cleaning the
system, they open the manholes to access the mainline. When the manholes are
open, the crew will observe the condition of the manhole interior, specifically
where corrosion has deteriorated the brick walls, concrete walls, steps or manhole
bases. CMSD uses the National Association of Sewer Service Companies (NASSCO)
Manhole Assessment Certification Program (MACP) format for documenting
manhole conditions. The MACP method is similar to NASSCO’s Pipeline Assessment
Condition Program (PACP) system. The MACP process provides a system for
identifying and documenting specific defects within the manhole. Furthermore, the
MACP documentation includes taking note of physical features of the manhole
which is valuable information for updating CMSD’s asset management program and
can provide useful information for determining rehabilitation options. The
documentation of physical features are logged into GIS and CMSD’s asset
management program. Other manholes are evaluated based on their years of
service described in the asset management plan. CMSD’s standard form of
rehabilitation for manholes is applying a polyurethane coating.
Pipelines
a. Gravity Main: 2006-09 was the last time CMSD’s entire wastewater system
was televised. By viewing the videos from 2006-09 CMSD staff was able to
assess the condition of gravity pipeline using NASSCO PACP standardized
ratings. NASSCO has developed this standardized system in order to
provide a consistent assessment of sanitary sewer conditions, as well as to
provide the capability of benchmarking wastewater conditions in order to
track deterioration over time. Two key concepts in collection system asset
management are criticality and condition severity.
Critical wastewater can be classified as wastewater where costs associated
with the failure are likely to be high. These are generally strategically
important wastewater systems where costs of failure are driven by high
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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construction costs associated with repairs, costly traffic delays and impacts
on property owners and stakeholders. In addition, proximity to waterways,
flows, and potential impacts to public health and the environment should
also be considered when classifying wastewater as critical.
Ratings of condition severity are provided by the PACP process and assist
the owner in prioritizing the pipeline to be considered for renovation. The
PACP process identifies the major deterioration factors and assigns a grade
that is related to the likelihood of failure or collapse. Deterioration factors
include surrounding soil condition, position of groundwater table, frequency
of wastewater surcharging, above ground traffic loading, methods and
materials used in construction, third party damages and defects such as
roots, grease and debris causing more frequent cleaning. Deterioration
factors are classified into categories of structural defects. PACP defects are
assigned a grade of 1 to 5 in order of increasing severity, as described in
Table 4-2
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Table 4-2: NASSCO PACP Grades
Grade Importance
Likelihood of
Failure
Structural Grade
Example
1
Excellent Minor defects
Failure unlikely
in the foreseeable
future
2
Good
Defects that
have not begun
to deteriorate
Pipe unlikely to
fail for at least 20
years
Longitudinal Cracking
3
Fair
Moderate
defects that will
continue to
deteriorate
Pipe may fail in
10 to 20 years
Multiple Fractures
4
Poor Severe defects
Pipe will
probably fail in 5
to 10 years
Broken Pipe
5
Imminent
Failure
Defect requires
immediate
action
Pipe has failed or
will likely fail
within the next 5
years
Collapsed Pipe
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Using the table above CMSD was able to identify 255 Grade 5 pipeline
segments. All 255 segments have been repaired at a cost of $984,200. The
2006-09 televising identified 1,600 Grade 4 line segments. In FY 2015-16
CMSD will begin televising the entire wastewater system in one to three
years depending on the proposals received by contractors. The new CCTV
will determine how many Grade 4 line segments have migrated to Grade 5.
Grade 5 line segments identified in the 2015-16 CCTV will be planned for
immediate repair
b. Force Main: Force mains are considered critical pipeline in CMSD’s
wastewater system because of the velocity and volume of wastewater
flowing through the system. For instance, the Elden Pump Station pumps
3,750 gallons per minute and has an 18” force main pipeline that is
approximately 3,290 feet long making this station the largest of CMSD’s
assets. CMSD has four miles of force mains. Force mains near waterways
such as the Santa Ana Delhi Channel and Santa Isabela Channel, both
channels are tributary to Upper Newport Bay, and the Santa Ana River are
considered critical assets. Force mains near Orange County Flood Control
Channel are also considered critical to CMSD’s wastewater system.
67% of force mains are made of cast iron pipe (CIP) or ductile iron pipe
(DIP). 21% of force mains are made of other materials while 12% of force
mains are made of polyvinyl chloride (PVC). Because CIP and DIP are
susceptible to corrosion CMSD is proactive to replacing force mains before
they fail. CMSD has used different methods to assess the condition of force
mains such as potholing, sonar and recently in 2012 CMSD hired a company
called, Pipeline Inspection and Condition Analysis Corp. or PICA, to provide
direct condition assessment of force main pipes through the use of in-line
inspection tools. PICA provided accurate measurements of remaining wall
thickness for the Santa Ana Avenue and 23rd Street force mains. Their unique,
patented technology can “see” through liners, scale and tubercles to detect
graphitization and pitting, erosion and cracks. Their tools use electromagnetic
technology which does not require the sensors to be in contact with the pipe wall
inside the pipe. The tools have equal sensitivity to wall-loss regardless of
whether it is on the inside or outside of the pipe. PICA can detect leaks, of
course, but they can also detect thinning that will lead to leaks in the near future,
allowing CMSD to make proactive repairs to prevent the next leak. However,
this technology is expensive and requires cleaning the force main prior by
injecting poly pigging through valves and pipeline, which could risk lodging the
pig in valves or the pipeline.
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CMSD staff prioritizes the replacement or rehabilitation of force mains by taking into
consideration the pipeline age, flow and proximity to waterways. In the last two years,
CMSD has rehabilitated and/or replaced three force mains (23rd Street, Santa Ana
Avenue and Mendoza) totaling 1,646 feet and costing $710,400. CMSD is currently
planning to rehabilitate and/or replace three more force mains (Harbor, South Coast
Plaza and Victoria) in FY 16 totaling 1,911 feet. A long term action plan for
rehabilitating and/or replacing force mains is described in more details in CMSD’s
Capital Improvement Program (CIP).
The Costa Mesa Sanitary District Wastewater Master Plan is ten years old and
needs updating to reflect subsequent growth and wastewater improvements. The
Plan is scheduled for updating by starting with a hydraulic model capacity analysis
in FY 16. CMSD has budgeted $120,000 to complete the analysis that will identify
deficiencies in CMSD’s wastewater system and to establish improvements to
reinforce and expand the existing system to meet wastewater demands in the
future.
Capital Improvement Program (CIP)
Table 8-1 and 8-2 is a list of short and long term capital improvement projects that
focuses on rehabilitating and/or replacing force mains and pump stations, Grade 5
pipeline segments and rehabilitating brick manholes. The CIP schedule could
change after the Wastewater Master Plan is complete.
D. EDUCATION AND TRAINING
CMSD provides training on a regular basis to all employees performing operations
and maintenance activities on the wastewater system assets. CMSD also requires
contractors working on the wastewater system to be appropriately trained.
CMSD uses a combination of on-the-job training, conferences, seminars, and other
training opportunities to provide technical training for its wastewater collection
system staff. Vendors provide training for new equipment. Examples of technical
training and training material CMSD’s wastewater collection staff might take
advantage of are listed below in Table 4-3.
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Table 4-3: Education and Training
Sponsor Event Timeframe Reference
Santa Ana River
Basin Section
(SARBS) of CWEA
Collections and
Safety Seminar Annually
www.sarbsofcwea.com
PDC Seminars Quarterly
California Water
Environment
Association
(CWEA)
State Conference Annually
www.cwea.org
Southern
Regional Safety
Committee
Annually
Webinars Quarterly
Tri-State
Conference
Annual
Conference Annually www.tristateseminar.com
Orange County
Sanitation District
OC WDR Steering
Committee Monthly www.ocsd.com
In addition to technical training provided by outside resources, CMSD provides in-
house technical training to equipment and collection system operations and
maintenance. The focus on in-house training is hands-on training at a work site. All
employees receive thorough training on the District’s SSMP, their roles and the
roles of others. The District conducts table top exercises to reinforce this training.
All employees are required to keep relevant portions of the SSMP with them at all
appropriate times.
The District Engineer is a member of the Orange County WDR Steering Committee
and Orange County WDR General Group. As part of his activities, the District
Engineer runs an education program consisting of a quarterly education seminar
focusing on various aspects of a comprehensive sewer system management
program. Seminar topics have included design and maintenance of sewer siphons,
design and maintenance of sewer pumping stations, current no-dig technology
advancements, education materials, etc.
Every CMSD employee in the wastewater maintenance division must obtain CWEA
Collection System Maintenance Grade 1 certification within one year of
employment. CMSD offers pay incentives, up to 1.5%, for each grade certification
obtained. CMSD’s Wastewater Maintenance Superintendent has successfully obtain
Grade 4 certification, which is the highest grade for collection system maintenance.
CMSD’s Maintenance Worker III has a Grade 2 certification while two other
maintenance workers have obtained Grade 1. The three newest employees are
currently studying for their Grade 1 certification exam.
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CMSD documents all training activities using a Training Sign-In Sheet with
signatures of attendees along with training agendas. These documents are
managed and stored by the Wastewater Maintenance Superintendent.
Contractors responsible for being first responders to SSOs receive refresher
training annually regarding CMSD’s standard operating procedures for responding
to SSOs. This training is documented using a Training Sign-In Sheet with signatures
of attendees along with training agendas. All contractors are required to keep
relevant portions of the District’s SSMP with them at all appropriate times. In
addition, CMSD requires contractors who work on CMSD wastewater projects to be
qualified with wastewater collection system experience. Each contractor must
provide CMSD with three references to demonstrate they are qualified to perform
the work and CMSD performs reference checks to verify contractor qualifications.
Also, during the process of selecting contractors for specific project, CMSD requires
each contractor to submit a list of three local comparable projects performed using
the equipment and techniques specified. These references are checked during the
selection process for a specific project. If confined space entry is required
contractors must provide evidence their staff are trained and certified to perform
this task.
E. EQUIPMENT AND REPLACEMENT PARTS INVENTORY
For the Sanitary District, keeping critical replacement parts available encompasses
stocking spare pumps that can be used as replacements while pumps are serviced
or replaced. CMSD attempts to use the same model pumps in as many stations as
possible to simplify maintenance and replacement. CMSD also attempts to use the
identical equipment in each of the pumping stations, including electrical panels,
liquid level sensors, back up sensors, valves, by-pass connection, etc.
CMSD has recently acquired new equipment to improve operations and
maintenance performance. For instance, CMSD acquired five on-site emergency
equipment for pump stations and another on-site equipment is planned for
installation in FY 16. An on-site generator was acquired and installed at CMSD’s
Corporate Yard. CMSD acquired seven portable generators for pump station backup
power and one 6 cubic yard combination wastewater cleaning truck. In addition,
CMSD purchased a new Ford F-750 Super Cab XLT utility truck with a mounted
outrigger crane. The crane can lift up to 11,000 pounds, which gives CMSD staff the
ability to lift large pumps out of lift station wet wells. The utility truck has special
accessories such as welding equipment, generator, 2” trailer hitch, air compressor
and a pressure washer. CMSD also acquired a pre-owned ¾ ton pickup truck with a
tailgate hitch that is used for Below in Table 4-4 is a list of equipment that was
recently acquired.
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Table 4-4: Acquired Equipment
On-Site Portable Mobile
Kohler 50kW generator Six Doosan G40 generators 2015 VacAll 6-Cubic
yard combination
wastewater cleaning
truck
Kohler 150kW
generator
Generac MMG 175
generator
2014 Ford F-750 Super
Cab XLT with mounted
outrigger crane
Godwin Bypass pump
(2,500 GPM)
2007 Chevrolet
Silverado 2500 ¾ ton
pickup truck with
tailgate hitch
Godwin Bypass pump
(470 GPM)
Godwin Bypass pump
(350 GPM)
Generac SD130
generator
All equipment is maintained in accordance with owner’s manual and the
maintenance is performed by licensed and experienced contractors. Maintenance
records are maintained by the Wastewater Maintenance Superintendent.
CMSD has identified pump stations pumps and motors as critical spare parts. CMSD
owns spare pumps and motors for all pump stations. In addition, CMSD owns spare
level transducers enabling quick replacement when needed. CMSD has designed
backup pumps and backup power providing redundancy at each lift station. The
Wastewater Maintenance Superintendent is responsible for maintaining and
updating the inventory of critical parts and equipment on hand.
All parts are stored at CMSD’s Yard and all potential responders have been given
appropriate keys and access codes so that such parts may be accessed in an
emergency.
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V. DESIGN AND PERFORMANCE PROVISIONS
A. STANDARDS FOR INSTALLATION, REHABILIATION AND REPAIR
CMSD requires all new or rehabilitated sewer installations be tested and inspected
pursuant to the provisions of Title 6 of CMSD Operations Code and a permit is
required for such connections. The primary design and performance standards the
District uses in design and installations of new sewer systems are:
Chapter 6.01 of the District Operations Code
The Costa Mesa Sanitary District Standard Plans and Specifications for
the Construction of Sanitary Sewers
Standard Specifications for Public Works Construction ("Green Book").
American Public Works Association Standard Plans for Public Works
Construction
The standards listed above outline construction specifications for installing new
wastewater systems, pump stations, and other appurtenances; and for
rehabilitation and repair of existing wastewater systems. Design criteria include
specifications for items such as pipe materials, minimum sizes, minimum cover,
strength, minimum slope, trenching and backfill, structure standards, and other
related provisions. All new construction, rehabilitation, or repair of the sanitary
sewer system adheres to these standards.
Additionally, CMSD has standardized its use of equipment in the pumping stations
for ease of maintenance and replacement. This includes the pumps, liquid level
indicators, electrical components, valves, piping and telemetry. CMSD is
implementing no-dig pipeline rehabilitation as one of the methods for replacement.
The Sanitary District considers no-dig technology to be the future answer to
pipeline rehabilitation as systems reach their life expectancy. Parts of the Sanitary
District’s system will be 100 years old in 2050 and although vitrified clay pipe may
have a life expectancy far greater than 100 years, CMSD believes no-dig
rehabilitation methods will be the standard rehabilitation practice. In FY 16 CMSD
will be conducting a review and evaluation of its current design standards to
ensure the organization is considering the standards used by others in the
collection system industry. This standard review will include the evaluation of new
technology that are being used in the industry and are available to service CMSD.
B. STANDARDS FOR INSPECTION AND TESTING OF NEW AND
REHABILITATED FACILITIES
CMSD’s standard public works contract provides the work is not placed into service
and accepted by the Board of Directors until inspection and testing is completed.
Additionally, no dedication will be accepted and no tie into CMSD facilities will be
allowed where the District Engineer has not approved the plans and drawings and has
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not inspected the project during its course of construction (CMSD Operations Code
Section 6.01.070).
CMSD provides continuous inspection during the construction of sewer facilities
and believes that proper installation is the key element to insure proper operation
and maximum life expectancy. Inspection and testing of new or rehabilitated
facilities ensures that the established standards are being implemented in the field.
Acceptance testing for gravity sewers can include: low pressure air test or water
test to identify leakage, mandrel test to identify deflection of flexible pipe, and
television inspection to identify grade variations or other construction defects.
CMSD adheres to these standards for inspection and testing of new or rehabilitated
facilities that are outlined in the above listed standards.
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VI. OVERFLOW EMERGENCY RESPONSE PLAN
The Overflow Emergency Response Plan (OERP) is developed as part of the CMSD
Sewer System Management Plan. The purpose of the plan is to establish guidelines
and measures to protect public health and the environment in case of an accidental
overflow.
In the case of an overflow, CMSD shall dispatch the appropriate crews to
investigate, identify the cause, and provide appropriate action to minimize the
effects of the overflow on public health and quality of surface waters. The OERP
further specifies the required notification and reporting that is necessary for local
and state agencies.
Appropriate CMSD personnel will be required to read the OERP and familiarize
themselves with the procedures. The OERP should be kept in an easily available
location for all utility personnel and public access reference.
A. SSO NOTIFICATION PROCEDURES
Normal Work Hours
The normal working hours for CMSD office staff for answering emergency calls is
from 7:30 am to 4:30 pm Monday through Thursday and 7:30 am to 3:30 pm every
Friday. When a report of an SSO is made, the front office staff takes the information
from the caller and communicates this information to the Wastewater Maintenance
Superintendent or to the person in charge of the Wastewater Maintenance Division
when the superintendent is on leave. The Wastewater Maintenance
Superintendent or the person in charge will report to the site to assess the situation
and take appropriate action.
After Hours
Outside of regular business hours, CMSD’s general phone number (949) 645-8400
has information on who to call for after-hours emergencies, and the Costa Mesa
Police Department Dispatch follows CMSD procedures for SSO’s. Also, the City of
Newport Beach Utilities Department and the County of Orange Public Works
Department has emergency contact information for CMSD. Because the majority of
after-hours emergency calls for gravity sewer SSOs pertain to private small size
sewers, the first responder is C&R Drains, a local plumber. C&R Drains is under
contract to CMSD to provide first responder service and has the ability to unclog
any private sewer backup. They are trained how to read sewer and storm drain
atlas maps and their first responder must have maps, CMSD’s SOP reports, tarps,
sandbags and SSO warning signs in his/her vehicle at all times. In addition, C&R
Drains first responder must bring a high pressure jetter equipment to all after hour
calls.
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If upon arrival at the SSO C&R Drains finds the backup to be in a CMSD sewer main,
C&R Drains will call the CMSD’s on-call personnel who will respond to investigate
and take appropriate action.
If there is a sewer alarm from one of the sewer pumping stations, all CMSD’s
Wastewater Maintenance Division staff, including the District Engineer and General
Manager will receive the alarm via cellular phone text and email.
All CMSD staff and field crews have preprogrammed cellular phones to facilitate
instant communications. In addition back-up phone numbers or contact
information shall be available for all critical personnel and listed in the chart of
contact persons. Should cellular phone communications be down during the
emergency, CMSD has low band two-way radios for use to communicate between
District staff, field crews and the Water Emergency Response Organization of
Orange County (WEROC) if need be.
B. APPROPRIATE RESPONSE TO ALL OVERFLOWS
CMSD policy is to respond to all spills within the CMSD service area – and even
provide mutual aid outside CMSD – whether on public or private property and to
take all steps possible to prevent the spills from reaching the storm drains, flood
control channels, or waters of the State, all in accordance with the waste discharge
requirements.
Organization of this document details the lines of authority and responsibilities of
CMSD personnel during an emergency. Because CMSD provides only wastewater
and trash collection services, CMSD has equipment and manpower dedicated solely
to wastewater system maintenance, operation, and emergency response.
C. REGULATORY NOTIFICATION PROCEDURES
If a SSO occurs, it is required that certain regulatory agencies be contacted. The
following reporting criteria explain when notifications should be sent and the
various forms that are required. Regulatory notification procedures are
administered by the District’s Engineer.
1) Oral Notification
As a first priority during a Category 1 sewer spill, the General Manager will
immediately notify the California Office of Emergency Services (Cal-OES) (not later
than two hours after becoming aware of the discharge) by phone that a spill has
occurred. The General Manager will then notify Orange County Health Care Agency
(OCHCA), Orange County Public Works and the Santa Ana Regional Water Quality
Control Board. . CMSD notifies OCHCA by phone on all private property spills that
are not fully recoverable immediately upon discovery.
Category 1 sewer spills are spills from CMSD sanitary sewer system of any volume
that:
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a. Reach surface water and/or reach a drainage channel tributary to a
surface water; or
b. Reach a Municipal Separate Storm Water System (MS4) and is not fully
captured and returned to the sanitary sewer system or not otherwise
captured and disposed of properly.
Each of the following will be notified in the case of a Category 1 sewage spill:
Cal-OES (800) 852-7550 (within two hours after being notified of the
spill)
OCHCA (714) 628-7008
RWCQB (951) 782-4130 Fax: (951) 781-6288
OCPW (877) 897-7455
Category 2 spills are discharges of untreated or partially treated wastewater of
equal or greater than 1,000 gallons that did not reach surface water, a drainage
channel, or a MS4 unless the entire SSO discharged to the storm drain system is
fully recovered and disposed of properly.
Category 3 spills are all other discharges of sewage that result from a failure in the
Agency’s sanitary sewer system.
2) Written Report
For Category 1 spills, CMSD will adhere to the following written procedures:
Within 24 hours of notification of a Category 1 spill, CMSD will certify to the
appropriate RWQCB, by phone or with a follow up fax, that Cal-OES and
OCHCA were notified.
Within 3 business days of being notified of the spill event, CMSD will certify
the initial report using the CIWQS online SSO Reporting System
Within 15 calendar days of the conclusion of the SSO response and
remediation, CMSD will certify the final report using the CIWQS online SSO
Reporting System.
CMSD will update CIWQS and re-certify the SSO report as new or changed
information becomes available. The updates will be submitted as soon as
new information is verified. All updated reports will be certified.
For Category 2 spills, CMSD will adhere to the following written procedures:
Within 3 business days of being notified of the spill event, CMSD will certify
the initial report using the CIWQS online SSO Reporting System
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Within 15 calendar days of the conclusion of the SSO response and
remediation, CMSD will certify the final report using the CIWQS online SSO
Reporting System.
CMSD will update CIWQS and re-certify the SSO report as new or changed
information becomes available. The updates will be submitted as soon as
new information is verified. All updated reports will be certified.
For Category 3 spills, CMSD will adhere to the following written procedures:
Within 30 calendar days after the end of the calendar month in which the
SSO occurred, CMSD will submit a certified report using the Online SSO
Reporting System. The report will include the information to meet the
GWDR requirements.
The District’s Engineer is responsible for overseeing the reporting process. The
District Engineer receives the spill report from the Wastewater Maintenance
Superintendent and drafts up the required report with the consideration given to
volume calculations, vacuum and wash down operations, cause of spill, timeliness
of response, etc. The reports are located in CMSD’s Standard Operating Procedures
for responding to SSOs. After discussions are complete, the report is finalized and
submitted to the General Manager for review. Once approved by the General
Manager, the District Engineer transmits the spill report to the appropriate
authorities.
As required in the Monitoring and Reporting Requirements, CMSD also completes
the annual questionnaire by the end of December each year.
D. TRAINING PROCEDURES
All Wastewater Maintenance Division personnel, including the District Engineer,
District Inspector, General Manager and C&R Drains, who have a role in responding
to, reporting, and/or mitigating a wastewater collection system overflow receive
annual training on the contents of this OERP. The training includes emergency
operations, such as traffic and crowd control, procedures for volume estimation
and SSO start time determinations. Periodic field drills and exercises are
conducted to assure the Wastewater Division personnel practice under actual
conditions.
CMSD maintains records for all OERP training provided in support of this plan. The
records for all scheduled training courses and for each overflow emergency
response training include date, time, place, content, name of trainer(s) and names
of attendees.
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Figure 6-1: SSO Response Flow Chart
Category 1
SSO
Notify CMSD
Standby Personnel
Wastewater Maintenance Superintendent District Engineer
Emergency Regulatory Notifications
(Verbal notification from GM within 2 hours CMSD becomes aware) California Office of Emergency Services (Cal-OES) 800-852-7550
Orange County Healthcare Agency (OCHCA)
714-628-7008 Regional Water Quality Control Board (RWQCB)
Region 8
951-782-4130
951-781-6288 Fax
Orange County Public Works (OCPW) 877-897-7455
SSO Field Documentation
(First Responders)
Complete Internal Spill Response Field Report
Document SSO Volume & Flow Measurement Methodology Photograph SSO Event
Water Quality Samples
Document Bypass Operations/Containment Efforts
Document Construction Activities
Clean-up Activities Document Impacted Water Systems
CIWQS SSO Online Reporting
(Information provided by the first responder)
District Engineer (LRO)
Wastewater Maintenance Superintendent (Alternate LRO)
General Manager (Alternate LRO)
Response Staff/Equipment
Staff/Hydro Combination Equipment
Mobile Equipment (bypass pumps or generator)
Containment material
Traffic Control/Notify Contractor
Mutual Aid Request EOC Activation
Mitigation of SSO
Contain SSO/Capture Wastewater
Return wastewater to collection system
Determine contaminated area Clean-up contaminated area
Identify impacted water systems
Request water quality samples
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eFile SSO Documentation
(Create a new SSO folder) File Completed Internal Spill Response Field Report
Document SSO Volume & Flow Measurement Methodology
File Photograph SSO Event File Water Quality Sample Results
Documented Bypass Operations/Containment Efforts
Documented Construction Activities Documented Clean-up Activities
Documented Impacted Water Systems
File Required Technical Report, if required
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E. EMERGENCY RESPONSE OPERATIONS
The Wastewater Division personnel adheres to the response procedures described
in Chapter 3 of CMSD’s Standard Operating Procedures (SOP) for Sanitary Sewer
Overflows. Every wastewater maintenance employee has a copy of the SOP and the
document is stored in CMSD’s fleet. In addition, C&R Drains have copies of the SOP
in their vehicles and the General Manager and District Engineer have copies as well.
The response procedures described in Chapter 3 are as follows:
The first responder’s priorities are:
To follow safe work practices.
To respond promptly with the appropriate equipment.
To evaluate the cause of spill and determine responsibility.
To stop the spill and restore the flow as soon as possible.
To contain the spill.
To minimize public access to and/or contact with the spilled sewage.
To promptly notify the General Manager, District Engineer and/or
appropriate CMSD personnel in the event of a major SSO.
To return the spilled sewage to the sewer system.
To restore the area to its original condition (or as close as possible).
The first responder is responsible for following safety procedures at all times.
Special safety precautions must be observed when performing sewer work. Special
consideration should be given to following all local traffic, confined space, and
safety procedures.
All wastewater system calls require a response to the reported location of the event
in an attempt to minimize or eliminate an overflow. During normal working hours,
staff must respond to the site immediately and initiate response activities. After
normal working hours the first responder must respond to the site of the problem
and initiate response activities within 60 minutes after initial reporting of the spill
to the District. C&R Drains must respond to the scene with their high pressure
jetter trailer unit. If the responder cannot be at the spill location within 60 minutes
after the spill, then the late response shall be reported per the requirements in
Chapter 6 of the SOP.
The first responder should determine appropriate response measures based on the
circumstances and information provided by the caller (e.g. weather and traffic
conditions, small backup vs. sewage flowing on the ground, etc.). If additional help
is needed, contact other employees, contractors, agencies and/or equipment
suppliers. Based on available information, the first responder should determine if a
combination sewer cleaning truck and/or a spill response vehicle is needed.
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Upon arrival at the site, the first responder should:
Note arrival time at spill site (include in Sanitary Sewer Overflow Field
Report Form).
Verify the existence of a sewer system spill or backup.
Field verify the address and nearest Cross street, making sure it’s part of the
District’s sewer/conveyance system.
Identify and clearly assess the affected area and extent of spill.
Comply with all safety precautions (traffic, confined space, etc.)
Contact caller, if time permits.
Take pictures of the impacted area.
Always notify the District Engineer and/or the General Manager,
particularly if:
• The spill appears to be large, in surface water or drainage channel
tributary to a surface water, or there is doubt regarding the extent,
impact, or how to proceed; or
• Additional help is needed for line cleaning or repair, containment,
recovery, lab analysis, and/or site cleanup.
• Make sure persons required to report the spill to other agencies are
notified and have all needed information.
Upon arrival at the location of a spill into a house or a building, the first responder
should evaluate and determine if the spill was caused by a blockage in the lateral or
in CMSD’s owned sewer main, caused either by a backup in the sewer main line or
nearby O&M activities.
If a blockage is found in a property owner’s lateral, it should be clearly
communicated that it is not CMSD’s responsibility to work on a private
lateral. Block the spill if wastewater is entering or will enter storm drain
system. Inform property owner that he/she has thirty minutes to restore
flow or CMSD will use C&R Drains and the property owner will be billed for
the services, including staff’s time. Take pictures.
If a backup in the main line is found to have caused the SSO in a house or
building, relieve the blockage in the main line.
The first responder should attempt to remove the blockage from the system and
restore flow to the area. Using the appropriate cleaning tools, the field Crew should
set up downstream of the blockage and hydro-clean upstream from a clear
manhole. The flows should be observed to ensure that the blockage does not recur
downstream.
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If the blockage cannot be cleared within a reasonable time, or system requires
construction repairs to restore flow, then initiate containment and/or bypass
pumping. If assistance is required, immediately contact other employees,
contractors, agencies and equipment suppliers.
The first responder to a potential pump station or force main failure should:
Determine whether flow can be restored within a reasonable time.
If it appears that flow cannot be restored within a reasonable time or if the
conveyance system facility requires construction and/or repairs, then
employ CMSD’s Overflow Emergency Response Plan for pumping stations.
If assistance is required, immediately contact other employees, contractors,
agencies and equipment suppliers as required.
The first responder should attempt to contain as much of the spilled sewage as
possible using the following steps:
Determine the immediate destination of the overflowing sewage.
Plug storm drains using available equipment and materials to contain the
spill, whenever appropriate. If spilled sewage has made contact with the
storm drainage system, attempt to contain the spilled sewage by plugging
downstream storm drainage facilities.
Contain/direct the spilled sewage using dike/dam or sandbags.
Pump around the blockage/pipe failure/pump station or vacuum flow from
upstream of the blockage and dispose of downstream of the blockage to
prevent further overflow.
Take pictures of the containment area.
When an SSO occurs inside of a house or building, the first responder should
provide a copy of the residential sewage contamination flyer in Appendix 3
of the SOP and the property owner should be instructed to follow these
guidelines:
• Keep all family members and pets away from the affected area.
• Place towels, rags, blankets, etc between areas that have been affected
and areas that have not been affected.
• Do not remove any contaminated items
• Turn off the HVAC system
• Move any uncontaminated property away from the overflow area.
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Barriers shall be installed to prevent the public from having contact with the
sewage if possible. Signs should be posted to keep pedestrians away from contact
with spilled sewage. Do not remove the signs until directed by the District
Engineer.
SSO Field Reports are located in the SOP document and consistent with the
September 2015 Guide for Development and Updating SSMPs.
In addition, CMSD has also developed an Emergency Response Plan for the majority
of the sewer pumping stations within the District. The stations without the
emergency response plans are planned for abandonment. The Emergency
Response Plans contain the procedures to be implemented to prevent an SSO
should the pump station become inoperable or a major emergency, such as a
downed bridge that contains a force main, occurs. The plans include calculations of
the number of pumper trucks required, two different pre-determined driving
routes to two disposal points while avoiding potential high traffic or disaster points
such as bridges, emergency contact list, etc. These major emergency plans were
completed in July 2009 and will be reviewed again for accuracy in FY 16. A copy is
present in all the field vehicles, in the Wastewater Maintenance Superintendent,
General Manager and District Engineer’s offices.
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VII. FOG CONTROL PROGRAM
Studies have shown that FOG is one of the leading causes for SSOs. Even though the
last FOG related SSO in CMSD was in 2012 it is still important to implement a FOG
Control Program because of 506 food service establishments (FSE) within CMSD
service area. In recent years CMSD has also put an emphasis on preventing
residential FOG from entering the wastewater system. CMSD has retained the firm
of EEC Environmental to manage its FOG program at a yearly cost of $108,000.
Approximately five staff members from EEC perform functions in the FOG program
including engineers, administrators, and inspectors.
In addition to EEC, CMSD contracts with Orange County Sanitation District to
coordinate FOG Best Management Practices (BMPs) inspections from the Orange
County Health Care Agency (OCHCA). These inspections complement the EEC
inspections giving CMSD a two-pronged approach for insuring the FSEs follow the
prescribed practices in the FOG notebook developed for each FSE.
A. PUBLIC EDUCATION OUTREACH PROGRAM
CMSD’s contractor EEC has prepared and distributed a FOG notebook to each FSE
inside CMSD service area. The notebook includes log sheets for interceptor
cleaning, employee education, BMPs, guidelines, and posters.
Additionally, CMSD has made available, on its website, educational materials
regarding Fats, Oils and Grease (FOG) and the sewer system. The site contains the
following educational materials that can be downloaded by the public:
Stop the FOG - Keep Fats, Oils, & Grease Out of Your Drain brochure (English
& Spanish version)
Homeowner’s Guide to Sewer Lateral Maintenance.
Residential FOG Recycling video.
Kitchen Best Management Practices for FOG
FAQs about FOG
Grease Interceptor Diagram
The District also issues a quarterly newsletter with information regarding keeping
Fats, Oils and Grease (FOG) out of the sewer system.
In 2011, the District implemented its residential FOG Recycling Program to
coincide with traditional holidays (e.g. Thanksgiving, Passover, Christmas, etc.)
where residents will be able to properly dispose their grease. Residents can deliver
their jug filled grease to the Orange Coast College (OCC) Recycling Center, which is
open to the public seven days a week. A contractor will periodically arrive at OCC
to remove the grease and transport it to a recycling facility where it will be recycled
for reusable products such as bio-fuel, candles, soap, etc.
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B. FOG DISPOSAL PLAN
The District requires all new commercial construction and existing commercial
properties that have been found responsible for previous SSOs to install
appropriate grease-reducing devices, including grease interceptors. The
interceptors are required to be inspected and pumped out by a licensed company
on a regular basis, normally on a quarterly basis.
Grease hauling companies serving the Costa Mesa area are shown in Table 7-1 and
FOG disposal facilities serving the Costa Mesa area are shown in Table 7-2. The
source of this information is http://www.calfog.org/Hauler.html#Orange and
http://www.calfog.org/GreaseFacilities.html.
Table 7-1: Grease Hauling Companies Serving Orange County
COMPANY PHONE NUMBER WEBSITE
Ameriguard Maintenance
Services 800-347-7876, Ext. 14 N/A
Grand Natural, Inc. 855-519-5550 http://www.greasecollection.com
Coastal Byproducts 805-845-8086 http://www.coastalbyproducts.com
JR Grease Traps and
Interceptor Service 323-997-9602 http://www.greaseservices.com
New Leaf Biofuel 619-236-8500 http://www.newleafbiofuel.com
One More Time 800-624-5504 N/A
SMC Grease Specialist 951-788-6042 N/A
Superior Service Recycling 888-888-4121 N/A
Triple A Pumping & Jetting 800-284-2617 http://www.tripleapumping.com
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Table 7-2: Grease Rendering/Drop Off Points for Costa Mesa Area
Company Address
Phone
Number Grease Type Type of Operations
Baker Commodities, Inc.
4020 Bandini Blvd
Los Angeles, CA
(Vernon, CA)
323-269-6177
800-427-0696 Yellow, brown
Grease recycler. Drop
off location and grease
trap cleaning/hauling
Darling International 2626 E 25th St
Los Angeles, CA 800-447-3273 N/A
Drop off location and
grease trap
cleaning/hauling
One More Time
4144 Bandini Blvd
Los Angeles, CA
(Vernon, CA)
800-624-5504 Yellow Used cooking oil only
Orange County Sanitation
District, Plant No. 1 10844 Ellis Ave
Fountain Valley CA 714-593-7428 Yellow, brown
Primary grease drop
off point for grease
haulers serving CMSD
Southwest Processors
4120 Bandini Blvd
Los Angeles, CA
(Vernon, CA)
800-900-3366 N/A
Grease recycler. Drop
off location and grease
trap cleaning/hauling
West Coast Rendering
4120 Bandini Blvd
Los Angeles, CA
(Vernon, CA)
323-261-4176 N/A
Small operation.
Typically only accept
grease from known
hauler (Triple A). No
grease trap service.
Orange Coast College
Recycling Center
Adams Ave
between Harbor
Blvd & Fairview
Rd
Costa Mesa, CA
714-432-5131 Yellow
Used cooking oil from
residential households.
No commercial grease
is accepted.
C. LEGAL AUTHORITY TO PROHIBIT DISCHARGES TO THE SYSTEM
A permit from CMSD is required to connect to, use or maintain a connection to t
CMSD’s facilities (CMSD Operations Code Section 6.04.060 (a)). Any person, firm or
corporation that connects or discharges to CMSD’s sewerage system without a valid
permit is guilty of a misdemeanor (CMSD Operations Code Section 6.04.060 (f)).
CMSD also has the right to terminate a property from CMSD's service (District
Operations Code Section 6.02.080).
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Every owner, tenant and persons using property shall have a duty not to cause,
permit or allow the accumulation of grease in CMSD's wastewater line so that
sewage spills may occur. Such persons shall use reasonable methods to reduce
grease accumulation in CMSD's sewer lines including but not limited to reducing or
eliminating the grease that is deposited in the sewer and utilizing enzymes and
similar products that prevent grease build-up. No person shall discharge grease
into the wastewater system so as to cause an accumulation in CMSD's lines so as to
substantially contribute to the possibility of a sewage overflow (CMSD Operations
Code Section 6.07.040).
D. GREASE REMOVAL DEVICE REQUIREMENTS
CMSD’s Operation Code requires that all new commercial construction shall have
appropriate grease-reducing devices, including sewer interceptors, unless the
developer demonstrates, to District Engineer's satisfaction, that such devices are
not necessary (Section 6.07.030). The District also requires that no Food Service
Establishment shall discharge into CMSD’s system without obtaining a permit from
CMSD describing the business operations and discharge and any FOG prevention
measures being undertaken or to be undertaken to reduce the discharge of FOG
into the District’s system in accordance with this chapter (Section 6.07.050).
Furthermore, in cases in which a property is a source of sewer spills on more than
one occasion such that recurrence is likely, or in cases in which there is an
imminent danger of future sewer spills, CMSD may order that a property install a
sewer interceptor or other appropriate device to protect CMSD's system (Section
6.07.070).
In addition, the Orange County Sanitation District, which is the sewer treatment
agency for all the wastewater generated within the CMSD boundaries, has adopted
Ordinance No. OCSD-25 regarding FOG control which requires the installation of
interceptors on all food service establishments, including existing establishments,
to install appropriate grease-reducing devices, including sewer interceptors.
E. INSPECTION OF GREASE PRODUCING FACILITIES
CMSD has adopted three grease control ordinances, Ordinance 41, in 2003,
Ordinance 51, in 2005, and Ordinance 81 in 2010 codified as Chapter 6.07 of
CMSD’s Operations Code, giving CMSD legal authority to implement a
comprehensive grease control program. CMSD retained EEC Environmental (EEC)
to manage CMSD’s FOG Control Program. EEC performs several types of FSE
inspections to ensure FSEs comply with FOG regulations and FOG Control Program
requirements. The types of inspections performed by EEC are identified below.
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
46
Permitting Inspections
EEC physically inspects and educates FSEs within CMSD that are new to the FOG
Program. These FSEs include new FSEs and existing FSEs that have a change in
ownership or name change requiring re- permitting.
For those FSE that have been identified in the vicinity of hot spots or identified as
FOG sources, EEC meets and discusses, with the FSE management, the enforcement
options that are available to CMSD and the steps that the FSE can take to avoid
additional enforcement.
Grease Removal Equipment (GRE) Inspections
EEC physically conducts GRE inspections for FSEs with a grease interceptor or
grease trap to evaluate compliance with the FSEs grease removal equipment
requirements.
Kitchen Best Management Practice (BMP) Inspections
EEC conducts kitchen BMP inspections for FSEs without GREs and evaluates
compliance with the FSEs BMP requirements.
Combined Kitchen BMP and GRE Inspections
EEC conducts combined kitchen BMP and GRE inspections for FSEs
Compliance Inspections
EEC conducts compliance inspections where it is determined by CMSD that a
follow-up inspection is required for a non-compliance issue that has been identified
in previous BMP, GRE or FOG source wastewater pipe inspections. This may
include the issuance of written warnings or notice of violations (NOVs) to FSEs that
are found to be in non - compliance of the FOG control ordinance or permit.
CCTV Source Inspections
EEC assesses hot spots to identify FSEs that are discharging FOG in CMSD’s
wastewater collection system.
Enforcement Inspections
These inspections are conducted when elevated enforcement of the permit
requirements are required or when the revocation of the FSEs grease interceptor
installation Conditional Waiver, Waiver or Variance is required. Due to the serious
nature of these inspections, EEC attempts to meet with the FSE manager or
property owner to discuss the enforcement and the FSE's plans to achieve
compliance.
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F. FOG PROGRAM STAFFING
FOG Control Program staffing consists of a combination of CMSD staff and
contractor staff. EEC provides one full time equivalent (1 FTE) staff person
dedicated to CMSD’s FOG Control Program. EEC staff person is responsible for the
following activities:
FOG Control Management, including database and GIS management.
FSE inspections
FSE compliance follow-up
FOG Control Program enforcement
FOG Control Program education, outreach and customer support
CCTV coordination and source inspection
In addition to EEC staff, the District Engineer provides staffing (0.25 FTE) for
CMSD’s FOG Control Program. District Engineer is responsible for the following
activities:
Grease removal device plan review and processing
FOG Control Program variance and waiver evaluation and processing.
G. CLEANING SCHEDULE FOR SEWER SYSTEM SECTIONS SUBJECT TO
FOG BLOCKAGES
CMSD has identified a number of problem areas that are more prone to blockages
and SSOs. These areas are typically inverted sewer siphons and areas with excess
grease build-up. These enhanced cleaning areas, or ‘hot spots’, are shown on the
GIS map prepared by EEC.
In addition, CMSD employs preventive maintenance as a means to address areas
prone to FOG accumulation in the system. CMSD has identified areas in the
wastewater system with FOG issues through a combination of maintenance crew
knowledge, past grease related SSOs, CCTV data and the collaboration of CMSD’s
“Hot Spot” Committee, which meet quarterly and consist of the general manager,
district engineer, wastewater maintenance superintendent, cleaning crew. EEC
staff, and district inspector. Appendix 1 is a map where known FOG related hot
spots are located along with CMSD FSEs. CMSD addresses these locations through a
combination of FOG source control, wastewater cleaning, and CCTV. CMSD will
continue to adjust the wastewater cleaning frequency of pipes to address the FOG
issue while optimizing the amount of wastewater cleaning performed.
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48
In FY 16, CMSD will be televising its entire wastewater system in search for
wastewater pipes with FOG issues along with other pipe deficiencies.
H. SOURCE CONTROL MEASURES FOR ‘ENHANCED MAINTENANCE
AREAS’
CMSD and Orange County Sanitation District, which is the sewer treatment agency
for all the sewage generated within the CMSD boundaries, have adopted ordinances
requiring installation of appropriate grease-reducing devices, including sewer
interceptors, on all new commercial developments and existing food service
establishments. Furthermore, CMSD has adopted an ordinance allowing CMSD to
require the installation of appropriate grease-reducing devices, including sewer
interceptors, on existing properties that are found to be causing or potentially
causing SSOs.
Additional source control measures for the ‘Enhanced Maintenance Areas’
identified by CMSD consist of a public education and awareness program that
includes distribution of the CMSD’s pamphlets for restaurant and homeowner
grease control, FOG video on the CMSD’s website and a newsletter. CMSD has also
distributed its grease control notebooks to all 506 food service establishments
inside CMSD. The notebook contains a poster, BMP list, and other information
relative to CMSD’s grease control program.
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VIII. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
The District has a Sewer Master Plan that assesses the capacity of the sewer
system. The main purpose of a Master Plan is to compare the projected peak flow
from the land uses adopted in the General Land Use Plan with the carrying capacity
of the sewer lines. The Sewer Master Plan was last updated in 2005 and will be
next updated after the hydraulic model analysis is completed in FY 17.
A. EVALUATION
CMSD’s Sewer Master Plan incorporates a hydraulic model analysis of the
wastewater mains in the system. The peak flow estimates are estimated using flow
coefficients developed by CMSD based on land usage. The flow coefficients used by
CMSD have been compared to the coefficients used by Orange County Sanitation
District and the City of Los Angeles and found to be reasonable. Special cases, such
as high-rise office buildings, hotels and high volume industrial uses are evaluated
separately using a peak flow estimate for the individual parcels.
The capacity of each line is determined and those lines unable to handle future
master planned flows are identified. The current system capacity is able to handle,
without surcharge, the current dry weather and wet weather peak sewer flows.
B. DESIGN CRITERIA
CMSD has adopted the industry standard of designing new sewer lines up to 18
inches in diameter to be flowing no more than half full at peak wet weather flow.
Lines 21 inches or larger are designed to be flowing no more than three quarters
full at peak wet weather flow. However, when analysis of existing conditions are
completed for the purposes of determining when additional capacity is required,
flows above these limits, but less than completely full are accepted. At no time is
wastewater allowed to flow in a surcharged or pressurized condition.
C. CAPACITY ENHANCEMENT MEASURES
CMSD’s Sewer Master Plan includes the short and long term CIP to address
identified hydraulic deficiencies. Funding for the Capital Improvement Plan is from
fees collected from new construction and from wastewater rates that are assessed
on property tax rolls.
CMSD is also active in reducing Inflow and Infiltration (I/I). CMSD has ruled out
Infiltration as a source of water in the system but that position may change after
the entire system is televised in FY 16 and 17. CMSD has identified Inflow as a
source of water and has plugged and sealed manhole covers in identified flood
zones, low lying areas and particularly manhole covers located in gutters and alley
flow lines
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
50
D. CIP SCHEDULE
CMSD’s Sewer Master Plan was last updated in 2005 and will be next updated after
the hydraulic modeling analysis is completed in 2017. CMSD had identified short
and long term needs for renewal and replacement of existing infrastructure. The
prioritization of these projects is based on the following criteria:
Age or life expectancy
Flow capacity and/or flow rate
Proximity to waterways
Risk to public health and the environment
Table 8-1 identifies CMSD’s short term CIP Schedule while Table 8-2 is CMSD’s long
term CIP Schedule. CIP projects are funded from CMSD’s Asset Management Fund.
The purpose of the Asset Management Fund is to accumulate reserves for capital
improvements. This fund has a reserve requirement of $5,000,000. Annual
Reserve Contributions are made with transfers from the Wastewater Fund
estimated by the Asset Management Program. Transfers back to the Wastewater
Fund are in accordance with CMSD’s capital budget plan and provide funding for
capital projects. Both schedules below may be modified after the completion of the
hydraulic modeling analysis.
Table 8-1: CMSD Short Term CIP Schedule
Name Description
Total
Project Cost Funding Source
Estimated
Completion
West Side Pumping
Station Abandonment
Abandon five pump stations to be
replaced with gravity pipeline.
$7,016,363 Asset Management
Fund
2019
Indus Gravity Pipeline
Relining
The Indus Gravity Pipeline is 1,200
feet of pipeline located in backyard
easements of several private homes.
The pipeline is infested with roots.
This project will rehabilitate the
pipeline by lining it with cured in place
pipe (CIPP).
$353,000 Asset Management
Fund
2016
Harbor and South Coast
Plaza Force Main
Upgrades
Harbor Force Main is nearly 600 feet
long made of cast and ductile iron
pipe. It is 59 years old and needs
replacement. South Coast Plaza Force
Main is 470 feet long made of ductile
iron pipe. It is 49 years old and needs
replacement.
$959,852 Asset Management
Fund
2016-17
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Generator at 23rd Street
Pump Station
An on-site generator will be installed
at this station to ensure redundancy.
$340,000 Asset Management
Fund
2016-17
Elden Pump Station
Piping and Valve
Replacement
Elden Pump Station was constructed
in 1989. Pipeline and valves are
corroded and need replacement.
$525,000 Asset Management
Fund
2016-17
Aviemore Pump Station
Upgrades
Aviemore Pump Station was
constructed in 1980. Replacing
existing pumps, bases, valves, piping,
guide rails and by-pass valves.
$100,000 Asset Management
Fund
2016-17
Victoria Force Main
Upgrades
Victoria Force Main is 940 feet long.
88% of the pipeline is made of cast
iron pipe. The remaining 12% is made
of PVC pipe. The pipeline is 41 years
old and needs replacement.
$320,000 Asset Management
Fund
2017-18
Wastewater Pipeline
Rehabilitation (Grade 5)
Repair pipeline segments rated Grade
5, imminent failure, from 2016-17
CCTV. Likely to fail within the next five
years.
500,000 to
$1,000,000
Asset Management
Fund
2017-18
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Table 8-2: CMSD Long Term CIP Schedule
Name Description
Total
Project Cost Funding Source
Estimated
Completion
Gisler Force Main
Upgrades
Gisler Force Main is 1,160 feet in
length and made of cast iron pipe. The
pipe is 55 years old, but the gallon per
minute is 250 making this station one
of the lowest flowing stations in the
system
$520,000 Asset Management
Fund
2018-19
Elden Force Main
Upgrades
Elden Force Main is the largest force
main in the system. It is 3,290 feet
long and the pipeline is 18” in
diameter. It is only 25 years old, but
due to the flow (3,750 GPM) and close
proximity to the Delhi Channel and
Upper Newport Bay, an analysis of the
pipeline will be conducted to
determine condition and replacement,
if necessary
$500,000 Asset Management
Fund
2018-19
Iowa Force Main
Upgrades
The Iowa force main is 220 feet long
and made of asbestos cement pipe
(ACP). The pipeline is 44 years old.
ACP is very vulnerable to seismic
activity as evident in the 2014 Napa
earthquake. This pipe will be replaced
with PVC or cast iron. The flow rate is
150 GPM.
$100,000 Asset Management
Fund
2019-20
Wastewater Pipeline
Rehabilitation (Grade 5)
Evaluate Grade 4 segments from the
2016-17 CCTV to determine how many
segments transitioned to Grade 5.
$500,000 Asset Management
Fund
2019-20
Rehabilitate Brick
Manholes
Brick manholes are vulnerable to
seismic activity. The manholes will be
rehabilitated by applying cured-in-
place epoxy fiberglass composite liner.
$500,000 Asset Management
Fund
2019-20
21st Street Force Main
Upgrades
21st Street force main is 430 feet long
and made of ductile iron pipe. It is 24
years old and has a flow rate of 825
GPM
$200,000 Asset Management
Fund
2020-21
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IX. MONITORING, MEASUREMENT, AND PROGRAM
MODIFICATIONS
CMSD will evaluate the performance of its wastewater system at least annually
using the performance measures identified in Appendix 2. CMSD will update the
data and analysis of performance measures at the time of the evaluation. The data
from the performance measures will be maintained in CMSD’s electronic work
order system (Cityworks). In addition, CMSD will track the following performance
indicators to assess the success or failure of meeting established goals.
Table 9-1: Gravity, Pump Station, and Force Main SSOs by Calendar Year
CY Gravity SSOs Pump Station SSOs Force Main SSOs
2011 3 2 1
2012 4 0 0
2013 1 1 0
2014 2 0 1
2015 2 0 0
Table 9-2: SSOs by Cause, 2011 through 2015
CY Roots Debris FOG Paper/Rags
Capacity
Related Vandalism
Pipe
Failure Other
2011 2 1 1 0 0 0 1 1
2012 2 0 2 0 0 0 0 0
2013 1 0 0 0 0 0 0 1
2014 2 0 0 0 0 0 1 0
2015 2 0 0 0 0 0 0 0
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
54
Figure 9-1: SSO Trends 2011-15
Figure 9-2: Trend in Volume of Sewer Main Overflows, Volume Reaching
Surface Water and Volume Recovered
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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CMSD will update its SSMP at least every two years. CMSD will determine the need
to update based on the results of the biennial audit and the performance of its
sanitary sewer system. CMSD will complete an update within one year following
identification of the need for the update.
CMSD staff will seek approval from the CMSD Board of Directors for any significant
changes to the SSMP. The authority for approval of minor changes such as
employee names, contact information, or minor procedural changes is delegated to
the General Manager. Copies of the current SSMP document will be available to all
interested parties on CMSD’s website.
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
56
X. SSMP PROGRAM AUDITS
CMSD will audit its SSMP every two years. Table 10-1 below show when previous
audits were performed as well as a schedule for future SSMP audits. The SSMP
audit will determine whether the SSMP meets the current requirements of the
WDR, whether the SSMP reflects CMSD’s current practices, and whether CMSD is
following the SSMP. The audit will be conducted by an outside independent
consulting firm that has experience performing SSMP audits. The results of the
audit will be presented to the Board of Directors during an open public meeting.
Table 10-1: Past SSMP Audits and Future Scheduled Audits
SSMP Audit Schedule Name of Auditor Status
May, 2011 EEC Environmental Completed
May 2013 EEC Environmental Completed
September 2015 Willdan Engineering Completed
May 2017 N/A Future
May 2019 N/A Future
May 2021 N/A Future
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XI. COMMUNICATIONS PROGRAM
CMSD has developed the following Communications Program to ensure the public
is aware on the development, implementation and performance of the SSMP. The
Program provides the public the opportunity to comment on the SSMP and the
implementation of the Plan.
CMSD produces a quarterly newsletter that is mailed to over 21,000
households. CMSD will highlight the SSMP in the newsletter and encourage
public comments about the Plan.
Every month at the Board of Directors Study Session meetings, the Board
will receive a report of sewer spills volume and location. Study session
meetings are open to the public.
SSMP audit results will be presented to the Board of Directors during one of
their standard regular meetings where a presentation of the SSMP
performance will be made available to the public.
The SSMP document is available on CMSD’s website for the public to review
and comment.
Sewer overflow performance information is available to the public on the
State Water Resources Control Board (SWRCB) California Integrated Water
Quality System (CIWQS). Go to:
https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet
?rep ortAction=criteria&reportId=sso_main. Type in “Costa Mesa Sanitary
District” in the “Enter a sanitary sewer agency name” field. Click on
“Generate Report” button.
[Emergency Contractors Next Page]
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
58
EMERGENCY CONTRACTORS
Atlas Underground (909) 622-7738 Office
1295 S. East End Ave. (909) 622-7174 Fax
Pomona, CA 91766 (909) 628-4485 Home
Contact: Hector Loya (909) 876-6909 Pager
ESSCO Pumps & Controls (323) 261-2181 Office
4935 Telegraph Road (323) 261-1523 Fax
Los Angeles, CA 90022
Contact: John Ivins (562) 412-9091 Cell
Jamison Engineering (714) 620-5048 24-HR
17197 Newhope St. Ste. J (714) 434-9196 Office
Fountain Valley, Ca 92708 (714) 434-3762 Fax
Contact: Don Jamison
Jimni Systems, Inc
11161 Jeffery Road (949) 770-7654 Office
Irvine, CA 92602
Contact: Jim Pleasant
Kennedy Pipeline (949) 380-8363 Office
61 Argonaut (949) 380-0172 Fax
Aliso Viejo, CA 92656-1423
Contact: John Shoffeitt (949) 770-1241 Home
Manhole Adjusting
9500 Beverly, Rd (323) 558-8000 Office
Pico Riviera, CA 90660-2135 (323) 558-8045 Fax
Contact: Abe Gonzalez
Leo (949) 718-6625 Cell
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
59
National Plant Services, Inc.
1461 Harbor Ave. (800) 445-3614 Office
Long Beach, CA 90813-2741 (562) 495-1528 Fax
Contact: Dennis Keene
Schuler Engineering Corporation
564 West Bateman Circle (951) 738-9215 Office
Corona, Ca 92880-2011 (951) 738-0162 Fax
Contact: Bruce Schuler (951) 277-2627 Home
Mike Kilbride, Ltd.
P.O. Box 3341 (949) 548-0106 Home
Newport Beach, CA 92659-8341 (949) 548-1616 Fax
Contact: Dennis Ruiz (714) 240-0741 Cell
GCI Construction
245 Fischer Avenue
Costa Mesa, CA 92626
Contact: Terry Gillespie (714) 721-8661 Cell
Plumbers
C&R Drains (714) 641-1545 24-HR
1525 W. MacArthur, #11 (714) 641-3189 Fax
Costa Mesa, CA 92626
Contact: John Melrose (714) 875-7800 Cell
Kim Melrose (714) 915-2403 Cell
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Pumper Trucks
Darling International/Minuteman
2624 S. Hickory Street (800) 628-7867
Santa Ana, CA 92707
Contact: Dispatch
United Pumping Service
14016 E. Valley Blvd. (626) 961-9326 Office
City of Industry, CA 91746 (626) 931-3166 Fax
Contact: Dispatch
Orange County Pumping Inc.
630 S. Hathaway (714) 953-6700 Office
Santa Ana, CA 92705 (714) 541-8421 Fax
Contact: Margaret or Sandy (714) 410-4845 Pager
Services Available:
1500 & 3000 gal mild steel tank vacuum truck for sewage
5000 gal mild steel tank vacuum truck for sewage
Ocean Blue Environmental Services, Inc.
925 West Esther Street
Long Beach, CA 90813 (800) 990-9930 24 hours
Contact: Ed Acosta (562) 755-4698
Rain for Rent
6400 Fischer Road (909) 653-2171 Office
Riverside, CA 92507 (909) 656-1926 Fax
By-pass pumping equipment and materials
Contact:
Wayne Trawinski (909) 772-1065 Cell / Pager
COSTA MESA SANITARY DISTRICT - SSMP 12/17/2015
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Video Inspections
Pro Pipe (714) 666-0436 Anaheim Office
1181 N. Kramer Place (800) 386-1497 Arizona Office
Anaheim, CA 92806 (714) 632-7924 Fax
Contact: Mike Hollis
Services Available:
Combo Trucks, Hydro flushers, Rodders, Balling, Bucketing
Machines
Video Inspection
National Plant Services, Inc.
1461 Harbor Avenue (800) 445-3614 Office
Long Beach, CA 90813-2741 (562) 495-1528 Fax
Contact: Dennis Keene (714) 772-6250 Home
Services Available:
Combination Sewer Cleaning Truck with 2-man Crew
Industrial Vacuum truck with 2-man Crew for grit and debris
removal
3000 gal. mild steel tank vacuum truck for sewage
Southern California Edison Company (800) 655-4555 24-Hr
Operating Department (714) 895-0226 Office
(714) 895-0230 Fax
Planning Department (714) 895-0244 Office
(714) 934-0892 Fax
Traffic Control
Traffic Control Services
1881 Betmor Lane (714) 937-0422 Office
Anaheim, CA 92805 (714) 937-1070 Fax
Contact: Craig Terry (800) 222-8274 24-HR
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Traffic control equipment and services
Coastal Traffic Systems
1261 Logan Avenue (866) 641-3744 24-HR
Costa Mesa, Ca 92626 (714) 641-3738 Fax
Contact: Duty Person
California Barricade
1550 E. Saint Gertrude Pl. (800) 327-8844 24-HR
Santa Ana, Ca 92705 (714) 558-3821 Fax
Contact: Duty Person
OCSD (714) 962-2411 24-HR
Emergency Generator Suppliers
US Rental (714) 842-7765 24-HR
16300 Gothard St. (714) 843-2029 Fax
Huntington Beach, CA 92647
Towable Generator
60 KVW Generator, $140.00/day
Charles King Company
2841 Gardenia Ave. (562) 426-2974 Office
Signal Hill, CA 920755 (562) 426-9714 Fax
Contact: Butch King (310) 505-5655 Cell
Steve (310) 505-7524 Cell
Contractor Equipment
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Anaheim (714) 535-7731 Office
(714) 535-1239 Fax
Riverside (951) 682-6823 Office
(951) 682-3225 Fax
(951) 416-7674 Pager
Generators - 3 phase
30 KVW to 360 KVW/240 to 440 Volts
5 to 6 in stock; Bypass water pumps in stock
Portable Toilets
Andy Gump
533 W. Collins (800) 540-1700 Office
Orange, CA 926867 (714) 538-1246 Fax
Contact: Bill Wedgeworth
A - Throne Co.
1850 E. 33rd St. (800) 446-4669 Office
Long Beach, CA (562) 981-1197 Office
(562) 426-9896 Fax
Household Hazardous
Ocean Blue Environmental Services
925 W. Esther St. (800) 990-9930 Office
Long Beach, CA 90813 (562) 624-4127 Fax
Contact: On Duty Manager
United Pumping Service
14016 E. Valley Blvd. (626) 961-9326 Office
City of Industry, CA 91746 (626) 961-3166 Fax
Contact: Dispatch
Costa Mesa Sanitary District
Sewer System Management Plan
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64
Change Log
Date
SSMP
Element/
Section
Description of Change/Revision Made Change Authorized by:
Irvine Pump Station #11
21 St. Pump Station #21
Adam Ave. Pump Station #3
23rd St. Pump Station #13
Iowa St. Pump Station #17
President Pump Station #7
Canyon Dr. Pump Station #5
Elden Ave. Pump Station #10
Mendoza Dr. Pump Station #1
Gisler Ave. Pump Station #2
Harbor Blvd. Pump Station #4
Victoria St. Pump Station #9
W. 19th St. Pump Station #16
Westbluff Dr. Pump Station #19
Sea Bluff Dr. Pump Station #18
Santa Ana Ave. Pump Station #12
California St. Pump Station #14
Aviemore Terrace Pump Station #6
Corporation Yard Pump Station #20
South Coast Plaza Pump Station #15
Harb orIrvineEllis MainJam b ore eN e wlandMagnoliaBristolAd am s Fairvie wBrookhurstTalb
e
r
t WardBake
r
19th
Macarthur
Santa AnaVictoria
Place ntiaCam pusRe d Hill
Dye
r
Garfie
l
d
Alton
Atlanta
Y
o
r
k
t
o
w
n
Cliff Dove r
Unive
r
s
i
t
y
17th
15thEuclid Har vard
Santiago
Miche
l
s
o
n
22nd
Ford
Balb
o
a EastbluffHam
i
l
t
o
n
Boni ta C anyonSan Migue l
Barranca
San Joaq
u
i
n
H
i
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s
Baysid
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Sp
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Glass
H
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CMSDSewer Mains, PressurizedMains, and Pump Stations11/10/2015
[Ú Pum p Stations (20 stations)
Pre ssurize d Mains (23,504 ft / 4.5 m i) (35 se gm e nts)
Gravity Mains (1,158,432 ft / 219.4 m i) (5,155 se gm e nts)
Inve rte d Siphons (1,259 ft / 0.2 m i) (11 se gm e nts)
(Locations of Inve rte d Siphons
¹0 3,6001,800 Fe e tDocum e nt Path: Y :\Job s_g&w\Job s-W\W-2000s\W-2039 CMSD GIS\GIS\Maps\2015 11 05 - CCTV RFP - Se we r Mains, Pre ssure Mains, and Pum ps.m xd
Author: Evan Lue
d
Appendix 1
Appendix 2
Costa Mesa Sanitary District
Wastewater Maintenance Division
Measure
Objective
Measure
Actual
Achieved
Yes/No
Workload Indicators
1. Average linear feet of sewer mainline cleaned annually 1,158,432
2. Number of pump stations inspected annually 1040
3. Number of manhole covers replaced without vent holes 200
4. Number of pump station wet wells cleaned 89
5. Total annual cleaning hours for hotspots 80
6. Number of before and after videos inspected for Sewer Lateral
Assistance Program
314
7. Number of tailgate safety meetings 12
8. Hours per 100 miles of pipe performed planned maintenance 3,745
9. Total annual hours spent responding to after hour emergencies 12
10. Total annual hours spent testing emergency equipment 384
Efficiency Indicators
11. Total annual O&M cost per account $314.00
12. Collection O&M cost per 100 miles of pipe $860,779
13. Cost per hour to clean wastewater main $297.33
14. Preventative maintenance cost per pump station $1,750
15. Average total hours to clean one hotspot 1
Effectiveness Indicators
16. Number of public sanitary sewer overflows 0
17. Overflow events/100 miles of pipe 1.4
18. Number of pump station failures not caused by Southern
California Edison
0
19. Percentage of repair work orders completed within two days 90%
20. Percentage responding to emergencies within one hour 90%
21. Number of workplace related injuries 0
22. Percentage of rain ingress ≤2%
23. Number of hot spots ≤30
24. Number of odor complaints 0
25. Number of times emergency equipment failed or malfunctioned 0
Appendix 2
Workload Indicators
1. Clean entire wastewater system annually. 219.4 miles of gravity main = 1,158,432 feet
2. 20 PS inspected weekly = 20 a week times 52 weeks = 1,040 inspections
3. Goal is to replace 1,000 plugged and sealed manhole covers with composite covers that do not have vent holes.
4. Stations with Godwin units (Elden, Victoria, and Mendoza) are cleaned twice a month and other stations are done
once a year. The stations are snored and wet well walls are cleaned and if needed, the vac truck is used.
Godwin PSs- 3X2X12= 72
All others- 17X1= 17
17+72= 89
5. Hotspot locations that had cleaning frequencies raging once every nine months to four times a year. As hotspot
locations are reduced, so will the hours to clean hotspots.
6. The average SLAP applications approved in five years (2007-2012) is 157 x 2 = 314. 314 is the benchmark.
7. One tailgate meeting a month.
8. American Water Works Association 2013 Benchmark. CMSD hours excludes leave and holiday hours.
9. After hour emergencies are for CMSD sewer system. Hours do not include private emergencies. Fewer after hour
emergencies for CMSD system demonstrates maintenance effectiveness to preventing SSOs. Benchmark is one
hour a month.
10. The pump station crew tests the Godwins, generators and mobile bypass pumps
Godwin- 2.5 Hr X 3 (stations) X 4 (times a month) X 12 (months) = 360
Gens - 1Hr X 12 (months) = 12
Bypass Pumps- 1Hr X 12 (months) = 12
360+12+12= 384 hours
Efficiency Indicators
11. American Water Works Association 2013 Benchmark. If below objective then indicator demonstrates District is not
overspending on overhead and administrative costs.
12. American Water Works Association 2013 Benchmark. Compares O&M spending with industry standard. This
indicator has a correlation with KPI No. 16. More O&M money may be needed to achieve zero SSOs
13. Average hourly rate of three private contractors surveyed by City of Newport Beach in 2015. Actual is CMSD’s
hourly rate. 10% administrative cost for creating work orders was added to CMSD’s actual costs.
Appendix 2
14. Xylem, a private contractor, cost $35,000 to perform preventive maintenance on 20 pump stations. Actual is
CMSD’s cost to perform preventive maintenance on 20 pump stations.
15. The cleaning frequencies for hotspots vary from once every 9 months to four times a year.
Effectiveness Indicators
16. Zero SSOs demonstrates the effectiveness of the District’s SSMP.
17. American Water Works Association 2013 Benchmark
18. High number of electrical failures demonstrates District is not maintaining pump stations effectively.
19. Completing the majority of work orders within two days demonstrates wastewater system is being repaired and/or
cleaned in a timely manner.
20. Employees responding to emergencies within one hour demonstrates the District’s quick response to protecting
the public’s health and the environment.
21. Zero work related injuries demonstrates a safe working environment.
22. This key indicator demonstrates the effectiveness of the District’s Inflow Program. Orange County Sanitation
District has a goal of rain ingress less than 2%.
23. The District’s Board of Directors established this benchmark. Fewer hotspot locations means more time staff can
spend cleaning the entire system on an annual basis.
24. High levels of hydrogen sulfide causes corrosion in wet wells and complaints from the public. Receiving zero
complaints demonstrates the District is being proactive to reducing hydrogen sulfide levels.
25. If equipment is malfunctioning on a regular basis, staff cannot effectively maintain the sewer system.
Costa Mesa Sanitary District
... an Independent Special District
Refund of Sanitary Assessment Overpayment - 1015 Mission Drive
Item Number:13.
Recommendation/Notes:
Recommendation: That the Board of Directors approve a refund in the amount of $290.56.
ATTACHMENTS:
Description Type
Refund of Sanitary Assessment Overpayment - 1015 Mission Drive Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Wendy Hooper Davis, Finance Manager
Date: December 17, 2015
Subject: Refund of Sanitary Assessment Overpayment – 1015 Mission Dr.
Summary
The District’s sewer assessment charged on 1015 Mission Dr., Costa Mesa has been
incorrectly calculated based on the type of dwelling units for this residential property. The
Operations Code definition of ‘single family’ rate for properties with one (1) dwelling unit was
used to calculate the sewer assessment on 1015 Mission Drive, instead of the ‘multifamily’
rate for properties with two (2) or more dwelling units. The property located at 1015 Mission
Drive is an apartment building with four (4) dwelling units therefore, staff is recommending
a refund for this property of $290.56.
Staff Recommendation
That the Board of Directors approve a refund in the amount of $290.56
Analysis
Attached is a request to the CMSD Board of Directors to refund the incorrectly calculated
District sewer assessment fees charged on assessor’s parcel number 141-664-06, located
at 1015 Mission Drive, Costa Mesa. The Operations Code’s definition of ‘multifamily’ is
properties with two (2) dwelling units which was not used to calculate the sewer assessment
but the higher ‘single family’ rate per unit. The property owner has been in contact with staff
regarding a refund of excess amounts paid. The property owner has provided his request
in writing for the Board to consider a refund, which is attached, hereto.
Board of Directors
December 17, 2015
Page 2 of 3
The District’s policy for refunds as stated in Chapter 9.02 of the Operations Code states:
(a) “For all claims for refunds for sewer or trash service for which a special rule (set forth
below) does not apply, refund procedures and time limitations will be governed by the
Tort Claims Act (Government Code Section 900 et seq.) including, but not limited to,
the requirements that the claimant present a written request for a refund from the Board
within one year of the accrual of the cause of action. Refunds will be allowed if the
claimant's request satisfies the procedures of the Tort Claims Act and if the claimant
establishes that his or her claim is meritorious.
(b) For amounts "paid under protest", refunds may be allowed for up to four years provided
that the procedures of the Health and Safety Code and Revenue and taxation Code
were followed. (See Health and Safety Code Section 5472; Revenue and Taxation
Code Sections 5097 and 5140 et seq.)
(c) Persons who have paid sewer service fees but who have received no service and have
not been connected to the District's system shall be eligible for a refund depending on
when the fees were collected as follows:
(1) If the fees were collected before January 1, 1992, there is no statute of
limitations and the claimant may submit a claim for such amount that he can
prove that he paid and for which he received no service.
(2) If the fees were paid after January 1, 1992, a claim must have been filed within
180 days of the date of the payment.”
In accordance with the District’s Operations Code and State Law, staff recommends the
Board of Directors approve a refund of the overpayment for the fiscal year 2014-15
assessments in the amount of $143.84. The current year assessments were submitted to
the OC Tax Collector before the correction could be made therefore, staff is also requesting
a refund of the fiscal year 2015-2016 overpayment in the amount of $146.72. The total
amount to be refunded is $290.56.
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Element 5.0., Administrative
Management, which states:
“Objective: To create, maintain and implement policies and procedures to ensure sound
management of the District.”
“Strategy: We will conduct periodic reviews, refine and implement policies and procedures,
and assure the General Manager has the direction and tools necessary for successful
District operations.”
Legal Review
District Counsel concurs that the 2014-2015 and 2015-2016 District sewer assessment
overpayment should be refunded. District Counsel opines that since the statute of limitations
ran on previous years, refunds of overpayments for years prior to 2014-2015 could constitute
a gift of public funds and should not be issued.
Board of Directors
December 17, 2015
Page 3 of 3
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures “to list those specific activities which fall
within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6 “”Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
The $290.56 refund requested is detailed below and would be paid from assessments
collected in the current fiscal year. The tax roll will be corrected from ‘Single Family’ to
‘Multifamily” for Fiscal Year 2016-17 sewer assessments.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
December 17, 2015 Board of Directors regular meeting at District headquarters and on
District’s website.
Alternative Actions
1. Direct staff to report back with more information
Attachment A: Email dated November 16, 2015 from property owner Mr. Rony Fuchs
Multifamily Single Family No. of Overcharge
Fiscal Year Rate Rate Units Amount
2014-15 51.09 87.05 4 143.84
2015-16 52.11 88.79 4 146.72
$290.56
1
Wendy Davis
From:Rony Fuchs <fuchsrony@yahoo.com>
Sent:Tuesday, November 17, 2015 8:00 AM
To:Wendy Davis
Subject:Re: Refund Request
Follow Up Flag:Follow up
Flag Status:Flagged
First, please accept my apology for misspelling of your last name yesterday.
About excess charges of property tax on behalf of the Sanitary District for earlier years for which I am
in possession of the original tax bills
Year Charged correct charge Over charge
2008-2009 253.92 198.08 55.84
2009-2010 276.00 215.08 60.92
2010-2011 276.00 215.08 60.52
2011-2012 276.00 215.08 60.92
As for the current year 2015-2016 the parcel is already marked: PAID
Rony
On Monday, November 16, 2015 3:52 PM, Rony Fuchs <fuchsrony@yahoo.com> wrote:
To: Ms. Wendy Davies
Thanks for talking to me today (11-16-2015). We both are in agreement that the "sanitary
assessment" added to the property tax bill of a four apartment building known as "1015 Mission Dr.
Costa Mesa" was in error for many years. Technically, the source of the error is that the rate used to
calculate the assessment was of "single family" and not "residential unit", It is very possible that this
error, which benefited your department immensely, has been going on even before I bought the
property in 1985.
The origin of the error is SLOPPY work at your department or its predecessors, it will be very
proper to evaluate each property tax bill since 1985 and add interest.
Thanks
Rony Fuchs
On Monday, November 16, 2015 3:07 PM, Wendy Davis <wdavis@cmsdca.gov> wrote:
2
Hello Mr. Fuchs,
Thank you for speaking with me today. As I stated the District requires the request for a refund be in
writing, an email is fine. Please let me know if you have any questions.
Thank you.
Wendy H. Davis
Finance Manager
Costa Mesa Sanitary District
628 W. 19th Street, Costa Mesa, CA 92627
949.645.8400/949.650.2253 fax
wdavis@cmsdca.gov
Costa Mesa Sanitary District
... an Independent Special District
Establishing an Ad Hoc Committee for Developing a Program to Beautify Pump
Station Control Panels through Public Art
Item Number:14.
Recommendation/Notes:
Recommendation: That the Board of Directors appoints two Board members to serve on the
Ad Hoc Committee for developing a program to beautify pump station control panels through
public art.
ATTACHMENTS:
Description Type
Establishing an Ad Hoc Committee for Developing a Program to
Beautify Pump Station Control Panels through Public Art Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: December 17, 2015
Subject: Establishing an Ad Hoc Committee for Developing a Program to
Beautify Pump Station Control Panels through Public Art
Summary
On December 8, 2015, the Board of Directors received a report from staff about the City of
Costa Mesa’s program to beautify utility boxes through public art and the District’s pilot
program to do the same at pump station control panels. The Board of Directors directed
staff to bring this item back tonight to consider establishing an Ad Hoc Committee.
Staff Recommendation
That the Board of Directors appoint two Board members to serve on the Ad Hoc Committee
for developing a program to beautify pump station control panels through public art.
Analysis
On December 8, 2015, staff presented to the Board the City of Costa Mesa’s utility box
beautification program as well as the District’s pilot program that uses local artists to beautify
pump station control panels. The Board desires to create an ad hoc committee that will
develop criteria for selecting which of the eighteen control panels should be beautified and
the criteria for selecting artists. For instance, the District can solicit art work from local high
school students. In addition, the committee will recommend to the Board a budget for the
program and any themes. For instance, the themes could related to community outreach
about recycling or protecting the environment.
Strategic Plan Element & Goal
This item complies with Strategic Element 3.0., Partnerships, and Strategic Goal No. 3.2,
Strengthen our ties with local governments, special districts and educational institutions.
Board of Directors
December 17, 2015
Page 2 of 2
Legal Review
Not applicable.
Environmental Review
Placing a wrap on the electrical enclosure at a pump station is not only a beautification
program but the wrap provides protection for the surface and diminishes the chances of
graffiti and can be considered a maintenance activity, which is categorically exempt under
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to
list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects”
does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for establishing an ad hoc committee.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
December 17, 2015 Board of Directors regular meeting at District headquarters and on
District’s website.
Alternative Actions
1. Do not approve the program.
Costa Mesa Sanitary District
... an Independent Special District
Project Status Report
Item Number:15.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Project Status Report Cover Memo
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN: Preliminary Civil Engineering - $131,047; Estimated construction cost - $5.8 million9/3/14 - Additional Preliminary Engineering Allocation - $10,000ESTIMATED COMPLETION DATE:3/25/2019STATUS REPORT:8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 10/26/10 - Provided OCSD with copies of all PS plans. OCSD hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR.12/20/10 - No change.01/27/11 - No change.4/28/11 - Staff met with 3 OCSD consultants to explain project.OCSD's first phase will be EIR & alignment study. CMSD requested OCSD EIR cover the CMSD work. 5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.11/30/11 - No change.1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.9/22/11 - OCSD is evaluating consultant proposals.8/25/11 - No change.02/24/11 - No change. Staff will be contacting OCSD to review their status. 11/18/10 - No change.7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.6/23/11 - No change.3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines.#101 West Side Pumping Station Abandonment7/1/2012Rob Hamers, District Engineer2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.4/16/12 - The Board is considering the District Engineer's proposal to perform the Preliminary Engineering.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment7/26/12 - CMSD will be obtaining topographic information from OCSD's consultant and will sve $4,500 in the process due to cost sharing.8/20/12 - OCSD's surveyors are working on the topography.3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.5/23/13 - Engineer's Estimates for the work are being prepared.6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.12/19/13 - No change in status.1/23/14 - No change in status.2/25/14 - No change in status.3/27/14 -No change in status.4/24/14 - No change in status.5/22/14 - No change in status.6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertised in August.7/24/14 - A special meeting is set for 7/22/14 to determine funding for potentially high park restoration and maintenance costs.8/28/14 - CMSD and OCSD are preparing Engineer's Estimates for CMSD's portion of the work. OCSD has proposed an Agreement on the need for all 9/25/14 -OCSD certified the project EIR; CMSD is completing a limited soils investigation to determine micro tunneling costs and total project costs.10/23/14- Soils report sent to micro tunneling contractor for cost estimate; with these results, CMSD can prepare a new cost estimate for entire project; OCSD has completed their estimate.11/20/14 - Engineering staff is preparing a new cost estimate for the project based on cost estimates from two contractors.12/18/14 - Engineering staff has finalized the new construction cost estimate and is presenting to the GM.7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting.2/28/13 - The District Engineer is continuing work on the preliminary engineering.1/24/13 - The District Engineer is continuing work on the preliminary engineering.12/20/12 - The District Engineer is continuing work on the preliminary engineering.6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering. abandonment facilities to be in operation.11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.photogrammist.1/22/15 - Engineering staff has finalized the construction cost estimate and presented the estimate to OCSD. Next step is CMSD financial planning4/18/13 - The District Engineer is continuing work on the preliminary engineering.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment2/26/15 - Project financing is being discussed at the 2/10/15 study session.3/26/15 - The Board of Directors will be considering the MOU with OCSD and Newport Beach at the regular meeting.4/23/15 - The Board approved the MOU with OCSD at the March 2015 Board meeting; the District Engineer is finalizing the final engineering design phase budgets.5/28/15 - The Board discussed the final engineering phase at the 5/12/15 study session.6/25/15 - The District Engineer has started the consultant selection process for the final engineering phase.7/23/15 -District is waiting for NB and OCSD approval of agreement. Board approved District Engineer administration contract.8/27/15 - No change in status.9/17/15 - The General Manager and District Engineer have a meeting with OCSD in mid September to discuss the project.10/22/15 - OCSD study of Fairview Trunk is underway to determine if it requires upsizing even if 6-19 and #101 are implemented. Results will be available end of November.11/19/15 - No change in status.12/17/15 - No change in status.Account NumberEncumbrances Balance#101 3,946,446$ 183,058$ -$ 2,500$ 3,760,888$ Total 3,946,446$ 183,058$ -$ 2,500$ 3,760,888$ Approved Proj Budget June 30, 2015 Accumulated Cost Current Year Expenditures followed by consideration of the MOU from OCSD.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#194 Sewer Manhole Rehab (Interior Rehab and Pump Station Re-Coating)PROJECT MANAGER:Rob Hamers, District EngineerDESCRIPTION:Rehabilitation of manhole interiors including reconstructing channels, building up wall thicknesses, andadding spray-on protective coatings. The project also includes new protective coatings for various pump station interiors. BEGIN DESIGN:2013-2014 fiscal year (Project was delayed until additional funding became available)ESTIMATED COMPLETION DATE:June, 2015STATUS REPORT; Low Bid $241,80010/23/14 - Design phase being re-started; plans 80% complete.11/20/14 - The plans and specs are 90% complete.12/18/14 - The plans and specs are 95% complete.1/22/15 - Staff is preparing specifications for bidding.2/26/15 -Field crew members have identified 7 additional MHs requiring interior rehabilitation; these MHs will be added to the plans prior to going out to bid.3/26/15 - The plans and specs should be out to bid by the regular Board meeting.4/23/15 - Bid opening is 4/20/15 and the results will be provided at the May regular meeting.5/28/15 - The Board of Directors will be considering award of the constructin contract at the 5/28/15 regular meeting.6/25/15 - The pre-construction meeting was 6/10/15 and the first day of work was 6/22/15.7/23/15 - Contractor is mobilizing equipment.8/27/15 - Construction is proceeding.9/17/15 - Construction is continuing.10/22/15 - Pump Station re-coating is complete; 11/19/15 - Construction is complete and ready for acceptance of improvements.12/17/15 - The Board accepted the improvements at the 11/19/15 regular meeting.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#194300,000$ 3,175$ 272,810$ -$ 24,015$ Total300,000$ 3,175$ 272,810$ -$ 24,015$
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470#196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000#196-B (Canyon Generator) - Engineer's Estimate: $100,000ESTIMATED COMPLETION DATE:STATUS REPORT: Low Bid 196-D - $196,7093/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.4/18/13 - No change in status.5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings.6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regular meeting on the status of the project.10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815.12/19/13 - Bid opening for 196-A was held 11/20/13 and award construction contract on the 12/19/13 agenda to GCI in the amount of $485,200 and $222,080 equipment.1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station.2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.#196 Installation of Backup Power and Pumping CapabilityRob Hamers, District EngineerInstall backup standby diesel generator at two pumping stations and install backup pumping April 23, 201205/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel gabove-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.District Engineer is also finalizing the plans for the standby diesel generator at the Canyon pumping station.9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, whJan - 156/28/12 - Plans and specs are 30% complete.11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding abNewport Beach regarding above-ground emergency equipment.7/26/12 - Plans and specs are 60% complete.8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#196 Installation of Backup Power and Pumping Capability3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete.4/24/14 - #196-A is 40% complete and #196-B is 95% complete.5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete.6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete.7/24/14 - Installation at Elden will continue after contractor moves golf course fence.8/28/14 - The District/SACC Agreement for moving the golf course fence was approved and construction is set to continue.9/25/14 - #196-A Elden, Victoria, Mendoza back-up pumps complete; #196-B Generator at Canyon pump station complete; #196-C 23rd back-up pump is in design at structural engineer; #196-D Generator at Irvine pump station; waiting on Gas Co. for proposed meter location prior to finalizing plans.10/23/14 - GM prefer generator at 23rd P.S. instead of backup unit requiring partial redesign; 196-D Irvine P.S Generator for designing meter assembly by Gas Co.11/20/14 - Electrical engineering consultant now retained for generator design for #196-C 23rd Station; Design for #196-D Irvine P.S. is continuing.12/18/14 - 23rd PS generator for #196C requires a larger block wall structure than the backup pump. The generator for the Irvine PS for #196-D will soon be out to bid.1/22/15 - 196-C - Project in design at electrical engineer's office; design is for backup generator. 196-D - Project out to bid with bid opening 1/20/15.2/26/15 - #196D Irvine bid opening is on 2/16/15 meeting agenda; 196-C 23rd is in design.3/26/15 - The pre-construction meeting for 196-D Irvine is 3/18/15; 196-C 23rd is still in design.4/23/15 - The Kohler generator for #196-D Irvine has been ordered; #196-C 23rd is still in design.5/28/15- The notice to proceed for #196-D was issued and construction should be complete by the end of June 2015; #196-C 23rd is in plan check at Newport Beach.6/25/15 - Cosntruction is progressing at Irvine P.S. #196-D. The plans for 23rd P.S. generator are in plan check at Newport Beach.7/23/15 - Construction is 90% complete at Irvine P.S. #196-D. District Engineer is working with NB on plan check items for 23rd P.S. #196-C.8/27/15 - Construction is 95% complete at Irvine P.S. 196-D; District Engineer is waiting for decision on plan check items from Newport Beach on 23rd PS #196C.9/17/15 - The new exhaust system is being installed at Irvine PS #196-D; consultants are completing the plan check corrections from N.B. on 23rd PS #196-C.10/22/15 - Installation complete at 196-D Irvine; exhaust system in, new gas company meter in; arranging start up; #196C 23rd out to bid; bid opening 11/24/15.11/19/15 - Generator at 196-D Irvine is on line; Generator at 196-C 23rd is out to bid.12/17/15 - #196-D Irvine Generator is nearly complete. #196-C 23rd generator is ready for award of the construction contact; low bid was $179,400.Account NumberEncumbrances Balance#196-A Elden, Victoria, Mendoza 790,000$ 770,845$ 19$ -$ 19,135$ #196-B Canyon 115,000 115,335 - - (335) #196-C 23rd Street 340,000 21,061 14,273 10,283 294,383 #196-D Irvine405,000 145,245 173,822 34,539 51,394 Total 1,650,000$ 1,052,486$ 188,115$ 44,822$ 364,577$ Approved Project Budget June 30, 2015 Accumulated Cost Current Year Expenditures
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with new force mains.BEGIN DESIGN:Civil Design - $82,593ESTIMATED COMPLETION DATE:Late 2014STATUS REPORT:12/19/13 The design phase has begun.1/23/14 - The design phase is continuing.2/25/14 - The design phase is 40% complete.3/27/14 - The design phse is 60% complete.4/24/14 - The design phase is 70% complete.5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. Bid opening is 6/2/14.6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.7/24/14 - 1st day of work for Project #200-A was 6/23/14; plans are 75% complete for Harbor, Victoria, SCP.8/28/14 - All work was completed on #200-A Mendoza force main and the Board will final the project on 8/28/14.9/25/14 - #200-A Mendoza PS new force main is complete. Design phase of Harbor, Victoria & South Coast Plaza continuing; will be meeting with SC Plaza.10/23/14 - The plans are 90% complete and were submitted to the City, SCP, and the utility agencies the week of 10/12/14.11/20/14 - Staff met with SCP Management on 11/6/14 to discuss their concerns. Staff will be meeting with the City of Costa Mesa engineering staff.12/18/14 - Staff is working with SCP Mgt's over redirecting FM flows. Staff will be meeting with City engineering to discuss the Harbor and Victoria FM1/22/15 - CCTV and flow metering will occur in the gravity system downstream of the new force main alignment at South Coast Plaza. New Harbor force main and Victoria force main were discussed with the City Engineer.2/26/15 - Harbor force main improvements will be constructed first as the top priority; design phase is continuing.3/26/15 - Alternate construction methods for Harbor force main are being investigated.4/23/15 - The Harbor Force Main will be bid by itself with two alternate methods.5/28/15 - The Harbor Force Main plans are being completed.6/25/15 - The Harbor Force Main plans are in plan check at the City of Costa Mesa.7/23/15 - Plans for Harbor Force Main are 95% complete.8/27/15 - Request for utility atlas sheets was sent for three utilities to verify clearances from excavation areas.9/17/15- Utility locations in the areas of the boring and receiving pits are being finalized.#200 Rehabilitation of Four Force MainsRob Hamers, District EngineerDec-13
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-201610/22/15 - Finalizing jack and bore details in Wilson Street crossing Harbor Blvd. Considering notification program.11/19/15 - The specifications are being completed.12/17/15 - The specifications and bid items are being completed.Approved June 30, 2015 Current YearAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#200 1,030,868$ 209,068$ 6,702$ 7,500$ 807,598$ Total 1,030,868$ 209,068$ 6,702$ 7,500$ 807,598$
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Estimated Project budget: Civil Design $11,483.50 plus $6,500 for new construction #196-A Godwin pump and requests by field crew. Construction - Engineer's Estimate: $431,210ESTIMATED COMPLETION DATE:December, 2014STATUS REPORT:10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.11/21/13 - The design phase is continuing; the plans are 60% complete.12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup pump at Elden Pump Station.2/25/14 - The project is being discussed at the study session.3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strategic improvements are being included as extra work in Project #196-A.4/24/14 - The strategic improvements for this project were added to Project #196-A.5/22/14 - The strategic improvements for this project were constructed on 5/8/14.6/26/14 - No change in status.7/24/14 - The remaining improvements under this project will likely be constructed in the 2015-16 fiscal year.8/28/14 - The project will likely receive funding in the 2015-2016 Fiscal Year to complete the replacement.9/25/14 - No change in status.10/23/14 - No change in status.11/20/14 - No change in status.12/18/14 - No change in status.1/22/15 - No change in status. 2/26/15 - Project will be budgeted for 2015-16 or 2016-17.3/26/15 - No change in status.4/23/15 - No change in status.5/28/15 - No change in status.6/25/15 - No change in status.7/23/15 - No change in status.8/27/15 - No change in status.#202 Elden Piping and Valve ReplacementRob Hamers, District EngineerReplace 37-year old piping and valves outside Elden PumpingOctober, 2013
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-20169/17/15- No change in status.10/22/15 - Design phase will be re-started in mid October 2015.11/19/15- Design phase re-started with meeting with field crew.12/17/15 - The plans are nearly complete; 2nd meeting held with field crew. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#202479,000$ 10,567$ 531$ -$ 467,902$ Total479,000$ 10,567$ 531$ -$ 467,902$
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -ESTIMATED COMPLETION DATE:STATUS REPORT:5/1/15 - Paid City invoice for fiscal years 2011 thru 2013 for a total of 446 Manholes8/27/15 - Three invoices for recent work were received from the City.9/17/15 - The District pays invoices when receiv3ed and number of manholes verified.10/22/15 - No change in status.11/19/15 - No change in status.12/17/15 - No change in status.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201309-4300 340,500$ 174,401$ 6,190$ -$ 159,909$ 340,500$ 174,401$ 6,190$ -$ 159,909$ #309 City Manhole Adjustment ProgramRob Hamers, District EngineerManholes adjusted by City of Costa Mesa during street contruction
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design $22,610ESTIMATED COMPLETION DATE:STATUS REPORT:8/27/15 - The design phase has been started.9/17/15- The design phase is 15% complete.10/22/15 - Design phase is 50% complete.11/19/15 - Design phase is 80% complete.12/17/15 - Design phase is 90% complete. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201310-4300 353,000$ -$ 13,475$ -$ 339,525$ 353,000$ -$ 13,475$ -$ 339,525$ #310 Indus Sewer and MH LiningRob Hamers, District EngineerInsall liner in 10" gravity sewer and manholes.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -Sep-13ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 The design phase has been started.10/22/15 - The project is out to bid with bid opening 10/19/2015.11/19/15 - Low bid for 43 manholes is $47,420; contract being executed.12/17/15 - The pre-construction meeting is 12/11/15. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201311-4300 150,000$ -$ 26,659$ 5,005$ 118,336$ 150,000$ -$ 26,659$ 5,005$ 118,336$ #311 Manhole Surface Repair Program - Phase IIRob Hamers, District Engineer
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -In General Eng.ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 Informal bid opening is 9/8/15.10/22/15 - Contract awarded to Schuler Constructors; pump and equipment ordered.11/19/15 - Contract being executed.12/17/15 - All pumping equipment has been received and contractor is preparing schedule. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201312-4300 100,000$ -$ 5,403$ -$ 94,597$ 100,000$ -$ 5,403$ -$ 94,597$ #312 Aviemore Pump Station RehabilitationRob Hamers, District EngineerReplace existing pumps, bases, valves, piping, guide rails, and by-pass valves.
Costa Mesa Sanitary District
... an Independent Special District
Conflict of Interest Report
Item Number:16.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Conflict of Interest Report Cover Memo
Date: December 8, 2015
To: General Manager, Alternate District Engineer
From: District Engineer
Re: Declaration of Conflict of Interest, Recusal and Referral to Alternate District
Engineer: [Description of Property/Project/Clients]
Please be advised that I have been retained to do private engineering work for the property at 133-
139 21st Street, CM, which is owned / developed by W. Custom Homes. I have reason to believe
that this project or those persons involved in that project may have the need for District engineering
approvals in the future. I have been retained by W. Custom Homes (Matt White) and will be
reporting this relationship as a source of income on my FPPC Statement of Economic Interests
Form 700 next year.
Pursuant to state law, District Operations Code Section 3.01.045, and my contract with the District:
1. I hereby notify you of this source of income or other relationship that causes me a conflict
in approving any matters in my official capacity pertaining to this property and these
persons.
2. I request that the General Manager alert the Alternate District Engineer that he is to provide
all engineering approvals on behalf of the District with respect to these persons or that
property.
3. That the Alternate District Engineer shall report directly to the General Manager and
submit his bills for services directly to the General Manager.
4. That if any plans are required to be approved, that those shall show my seal and signature
as private engineer of record, and the Alternate District Engineer shall provide his approval
by signing as Alternate District Engineer. That these separate approvals shall be given on
the same page and in a manner that clearly shows the separate capacities of each engineer
in providing their respective approvals.
5. I request that the District Clerk maintain a copy of this Declaration of Conflict of Interest,
Recusal and Referral to Alternate District Engineer as a permanent record of the District
or for as long as required under the District’s record retention schedule.
I understand that this procedure does not allow me to enter into or influence the awarding of
contracts in my official capacity in which I have a financial interest, which is a separate prohibition.
(Gov. Code § 1090.)
If I can provide further information about the identity of my source of income or about the scope
of my assignment, please advise, and I will elaborate as necessary.
Robin Hamers
District Engineer
Costa Mesa Sanitary District
... an Independent Special District
Award Contract – Project 196-C, Installation of Backup Power for 23rd Street Pump
Station
Item Number:17.
Recommendation/Notes:
Recommendation: That the Board of Directors approve the following:
1. Award a contract to the lowest responsive and responsible bidder, TSR Construction
and Inspection, in the amount of $179,400.00; and
2. Approve a contingency of 10% in the amount of $17,940.00.
ATTACHMENTS:
Description Type
Award Contract – Project 196-C, Installation of Backup Power for 23rd
Street Pump Station Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
To: Board of Directors
Via: Scott Carroll, General Manager
From: Rob Hamers, District Engineer
Date: December 17, 2015
Subject: Project #196-C Installation of Backup Power for 23rd Street Pump
Station Bid Opening and Award of Contract
___________________________________________________________________
Summary
The project will provide for the installation of a diesel generator to provide backup power
for the District’s 23rd Pump Station at 2401 23rd Street in Newport Beach. Providing
backup power or backup pumping is a goal of the District due to the unreliability of
Southern California Edison (SCE) power as evidenced over the past five years.
Staff Recommendation
That the Board of Directors approve the following:
1. Award a contract to the lowest responsive and responsible bidder, TSR
Construction and Inspection, in the amount of $179,400.00; and
2. Approve a contingency of 10% in the amount of $17,940.00.
Analysis
The existing pump station is located in the City of Newport Beach 23rd Street right-of-
way at the intersection of Irvine Avenue. The proposed generator will be located just up
the street at a location where there are no conflicts with power poles, guy wires, or street
lights.
The scope of work for the generator location involves re-grading and recompacting the
existing slope in the 23rd Street right-of-way, constructing a concrete slab with retaining
walls on three sides, constructing a metal roof, and installing a roll up door. From this
enclosure, three conduits will be installed leading to the existing pump station electrical
panel. As with other District generators, the generator will be wired to start automatically
when SCE power to the station is interrupted.
Board of Directors
December 17, 2015
Page 2 of 3
In addition to the District Engineer, design of the project was provided by a structural
engineer, a soils engineer, and an electrical engineer and the plans were processed
through the City of Newport Beach.
Bids were opened on November 24, 2015 and the results were as follows:
Engineer’s Estimate $285,000
TSR Construction $179,400
GCI Construction $197,200
California Building Evaluation $251,720
Minako America Corporation $277,000
Pacific Industrial Electric $323,027
Pacific Winds $336,993
Cora Constructors $344,100
TCI, Inc. (Technion) $601,000
Staff checked the licensing requirements and references for the low bidder, TSR
Construction and Inspection and found everything in order, therefore, a recommendation
to award the contract is being made.
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Plan Element 1.0, Sewer
Infrastructure, which states as follows:
”Objective: Our objective is to collect and transport wastewater to meet the needs of
existing and future customers.
Strategy: We will do this by the careful management of the collection infrastructure
using prudent planning and maintenance, with financial strategies to maintain sufficient
capacity and respond to changing regulatory demands.”
Legal Review
District Counsel has prepared and signed the construction contract.
Environmental Review
The addition of a generator to provide backup power is categorically exempt under the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.) under Section 15301 as a “Class 1” “minor alteration of existing public or private
structures”, as further described in Section (b) as “Existing facilities of both investor and
publicly-owned utilities used to provide .... sewerage ...”.
Board of Directors
December 17, 2015
Page 3 of 3
Financial Review
Project #196, Installation of Backup Power and Pumping Capability, has a total budget
of $1,650,000. This project was broken down into projects A. B, C and D. Projects #196
A and B, Installation of Backup Pumping Stations at Elden, Victoria, and Mendoza, and
Canyon Pumping Stations have been completed. Projects #196 C, Installation of
Backup Pumping Stations at 23rd Street has a total budget of $340,000. The project to
date expenses total approximately $25,000 including encumbrances. The remaining
available budget is $315,000 which is sufficient to cover the proposed contract if
awarded by the Board of Directors.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the December 17, 2015 Board of Directors regular meeting at District Headquarters and
on the District’s website.
Alternative Actions
1. Do not award the project to TSR Construction and Inspection.
2. Refer the matter back to staff for additional information.
Reviewed by:
Wendy Davis
Finance Manager
Costa Mesa Sanitary District
... an Independent Special District
Proposed Changes to the Bidding Process and Proposed Changes to the District
Engineer's Agreement
Item Number:18.
Recommendation/Notes:
Recommendation: That the Board of Directors approve the following:
1. Adopt Ordinance No. 111 that revises the bidding process; and
2. The Amendment to the District Engineer’s Agreement
ATTACHMENTS:
Description Type
Proposed Changes to the Bidding Process and Proposed Changes to
the District Engineer's Agreement Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Alan Burns, District Counsel
Date: December 17, 2015
Subject: Proposed Changes to the Bidding Process and Proposed Changes to
the District Engineers Agreement
Summary
Staff proposes two changes to the bidding ordinance. One change pertains to being
consistent in how we refer to independent contractors so they are not determined to be
employees. The other removes certain technical and specialized services from the
requirement that those contracts be bid every five years, when certain criteria are met.
Staff also recommends changes to the District Engineer’s contract to make that contract
consistent with the independent contractor status for that position.
Staff Recommendation
That the Board of Directors approve the following:
1. Adopt Ordinance No. 111 that revises the bidding process; and
2. The Amendment to the District Engineer’s Agreement
Analysis
The ordinance
Staff is recommending two changes to the bidding ordinance for different reasons.
Board of Directors
December 17, 2015
Page 2 of 3
The first is a housekeeping measure merely to provide consistency in the way the District
refers to its independent contractor professionals who have an ongoing relationship with the
District. These involve the District’s engineer, the District’s counsel, and the District’s
treasurer. These parties serve as independent contractors and each have their own firms,
are corporations or limited liability partnerships, have outside offices, employees, overhead,
malpractice and other insurance, and provide their own tools of the trade (books, computers,
copy machines, telephones, fax machines, etc.).
Recently government organizations (IRS, Workers Compensation, and retirement systems)
have increasingly found that the use of a title will be indicia that a person is an employee.
While independent contractors pay taxes based on a 1099, an employee is paid on a W2
basis. There are additional payroll taxes on employers. If an independent contractor is found
to be an employee, a retirement system might claim that additional contributions are
required. Other entities impose penalties for misclassifying these persons.
For those reasons the District would be well served by making it abundantly clear that these
persons are not employees, but independent contractors. To the extent a status is conferred
such as District Engineer, District Counsel, or District Treasurer, it would be better if that
status was conferred on the firm, instead of on any person. Changes are proposed in the
Operations Code to confirm this status.
A second change is being proposed to provide greater flexibility when certain specialized
services are involved. The proposed exception would provide that flexibility for firms
providing “highly specialized or technical services” but the Board or General Manager would
have to determine that one or more of the following factors exist:
“familiarity and/or continuity due to specialized knowledge of the system”, or
“special expertise not obtainable by utilizing the bidding process” or
“other unique factors that would make bidding meaningless”
Only if both components of the test are met would the exception be justified. This would
provide an exception for the GIS system contractor and others (e.g. IT contractor, Lan
Wan).
The District Engineer Agreement
Consistent with the changes being made to the ordinance for the District’s appointed
professionals as independent contractors, some minor changes to the District Engineer’s
contract are recommended. These changes eliminate a provision that only Rob Hamers
could perform services, and a title on the Attachment for scope of services that stated “job
Board of Directors
December 17, 2015
Page 3 of 3
description.” These provisions of the Agreement would be inconsistent with an independent
contractor relationship.
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Element No. 5, Administrative
Management, which states the following:
“Objective: To create, maintain and implement policies and procedures to ensure sound
and transparent management of the District.
Strategy: We will conduct periodic reviews, refine and implement policies and procedures,
and ensure the General Manager has the direction and tools necessary for successful
District operations.”
Legal Review
District Counsel has been involved in this matter and has prepared the ordinance and
Amendment to Agreement.
Environmental Review
Considering revisions to bidding procedures and revisions to the agreement for district
engineering services are both categorically exempt under the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include
…. C. Continuing administrative or maintenance activities.”
Financial Review
There is no fiscal impact to approving the Ordinance and amending the agreement.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
December 17, 2015 Board of Directors regular meeting at District headquarters and on
District’s website.
Alternative Actions
1. Keep the ordinance as is and require that these special contracts be bid at five year
intervals.
Attachments A: Ordinance 111
B: District Engineer Agreement Amendment
Reviewed by:
Wendy Hooper Davis
Finance Manager
ORDINANCE NO. 111
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT CREATING AND
CLARIFYING EXEMPTIONS FROM ITS BIDDING
REQUIREMENTS
WHEREAS, the District Operations Code generally provides that contracts are to
be bid out after five years; and
WHEREAS, the Board has exempted those appointed professionals who are
independent contractors providing services as District engineer, District counsel or
District treasurer from the requirement of mandatory bidding every five years; and
WHEREAS, the Board wants to make it clear that firms provide those services as
independent contractors and that no person performing those services is an employee of
the District; and
WHEREAS, the Board further desires to exempt from the requirement for bidding
every five years various specialized technical services;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District
does hereby ORDAIN as follows:
Section 1. That Section 4.04.070 of the District Operations Code is hereby
amended to read:
“Section 4.04.070. Bidding, Purchasing and Contracting.
(a). $5,000 or less: Any purchase of $5,000 or less may be awarded by
the general manager or his or her designee(s) responsible for the project by any
direct bidding procedure as defined herein.
(b). $5,000.01 - $125,000: Any purchase of more than five thousand dollars
($5,000), but less than or equal to one hundred twenty-five thousand dollars ($125,000)
may be awarded by the general manager pursuant to the informal bidding procedure
set forth in Section 4.04.100.
(c). $125,000.01 or more: Any purchase of more than one hundred twenty-
five thousand dollars ($125,000) shall be awarded by the Board of Directors pursuant
to the formal bidding procedure set forth in Section 4.04.110.
Ordinance No. 111
(d). District Engineer Approval: The district engineer shall review and
approve the working details, drawings, plans, and specifications prepared for public
works construction projects.
(e). Purchasing Officer Approval: The purchasing officer, or his or her
designee, shall review and approve all contracts of five thousand dollars ($5,000) or more.
(f). Five-Year Term Limitation: No agreement or contract shall extend for a
period of more than five (5) years, including any authorized extensions. Exempted from
the foregoing limitations shall be the appointed independent contractors serving as
District engineer, District counsel, and District treasurer. It is recognized that firms may
provide these services. Also excepted from the bidding limitations shall be firms providing
highly specialized or technical services that the Board or General Manager have
determined require familiarity and/or continuity due to specialized knowledge of the
system, specialized expertise not obtainable by utilizing the bidding process, or other
unique factors that would make bidding meaningless.
(g). Ten-Year Term Limitation for Trash and Recycling Contracts: No
agreement or contract for trash and recycling services shall extend for a period of more
than ten (10) years, including any authorized extensions.”
Section 2. Should any part, clause or section of this Ordinance be declared by
any Court of competent jurisdiction to be invalid, the remaining provisions of this
Ordinance shall nevertheless be and remain in full force and effect and the Board of
Directors of the Costa Mesa Sanitary District of Orange County, California, hereby
declares that each and every section, clause, provision or part of this Ordinance would
have been adopted and made a part of this Ordinance without the adoption of any portion
thereof and that the invalidity of any part or provision hereof shall not in any way affect
the validity or enforcement of the remaining provisions of this Ordinance that may stand
on their own.
Section 3. Pursuant to Health and Safety Code sections 6490 and 6491.3, the
Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of
general circulation printed and published in the District according to law.
Ordinance No. 111
PASSED and ADOPTED on this 17th day of December, 2015.
_____
Secretary President
Approved as to Form:
HARPER & BURNS LLP
______
District Counsel
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Ordinance No. 111
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby
certify that the above and foregoing Ordinance No. 111 was duly and regularly passed
and adopted by said Board of Directors at a regular meeting thereof, held on the 17th day
of December, 2015 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa
Mesa Sanitary District, this 17th day of December, 2015.
Clerk of the Costa Mesa Sanitary District
Amendment to Agreement for District Engineering Services
This Amendment to Agreement is made and entered into this 17th day of
December, 2015 by and between the Costa Mesa Sanitary District, a sanitary
district (“District”) and Robin B. Hamers & Associates, Inc., a corporation
(hereinafter “Consultant”) with reference to the following facts:
Recitals
WHEREAS, Consultant has been District’s engineer since 1981; and
WHEREAS, Consultant has served as District engineer but retained outside
offices and employees to provide those services as an independent contractor;
and
WHEREAS, the District is further clarifying that its professionals serve as
independent contractors and desires to eliminate all suggestion of conflicting
provisions in its ordinances, rules and contracts;
NOW THEREFORE, the parties desire to amend the contract with Consultant
in the following regard:
1. That the sentence in Section 17 “Because of the personal nature of the
services to be rendered pursuant to this Agreement, only Robin Hamers
shall perform the services described in this Agreement” shall be stricken in
its entirety.
2. That the title “Job Description” to the Exhibit describing services provided
pursuant to the contract shall be stricken.
Except as expressly provided above, the provisions of the Agreement shall remain
in effect.
IN WITNESS WHEREOF, the parties have executed the Amendment to
Agreement.
COSTA MESA SANITARY DISTRICT CONSULTANT
President Signature
Secretary
Amendment to Agreement for District Engineering Services
Page 2 of 2
APPROVED AS TO FORM:
District Counsel