Minutes - Board - 2016-10-05 SANIkif
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
OCTOBER 5, 2016
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
October 5, 2016 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa, CA 92627.
ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Arthur Perry, Robert
Ooten, Arlene Schafer, James Ferryman
DIRECTORS ABSENT: None.
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Ed Roberts, Code
Enforcement Officer; Elizabeth Pham,
Management Analyst II; Gina Terraneo,
Management Analyst I.
OTHERS PRESENT: Dean Ruffridge, CR&R; Jim Mosher,
resident; Jim Fitzpatrick, resident; Justin
Wallin, Probolsky Research; Tom Johnson,
Costa Mesa Chamber of Commerce; Eileen
Benjamin, Costa Mesa Chamber of
Commerce.
PUBLIC COMMENTS
President Scheafer opened public comments.
Jim Fitzpatrick, resident, provided comments regarding the District's Fall Newsletter and
expressed opposition to information presented in regards to Measure TT. Additionally,
Mr. Fitzpatrick expressed concern regarding the relationship between the District
Treasurer, Marc Davis, and Finance Manager, Wendy Davis.
Tom Johnson of the Costa Mesa Chamber of Commerce introduced the Chamber's
CEO, Eileen Benjamin. Ms. Benjamin provided comments regarding the Chamber's
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD OCTOBER 5, 2016
focus on building the city's business community and remaining neutral regarding the
proposed consolidation of Mesa Water District and the Costa Mesa Sanitary District.
Seeing no one else wishing to speak, President Scheafer closed public comments.
ITEMS OF STUDY
1. Citizen Survey Draft Questionnaire
Recommendation: That the Board of Directors review the questionnaire
developed by Probolsky Research, LLC, select and provide any
recommended revisions to the survey instrument.
Scott Carroll, General Manager, requested that the Board of Directors provide direction
in regards to selecting 35 questions for the Citizen Survey.
Assistant Secretary Schafer proposed that the survey begin with question #1.
President Scheafer indicated that staff is equipped with the information necessary to
select the 35 questions, based on the discussion that took place at the September 26,
2016 Special Meeting.
Jim Mosher, resident, provided comments regarding the voter registration database and
suggested that the District use its own database to determine the survey sample.
Mr. Fitzpatrick questioned the purpose of conducting the survey and requested an
explanation of question #35.
Mr. Carroll responded to Mr. Fitzpatrick, noting that question #35 can be reassessed.
There were no further questions or discussion.
The Board of Directors directed staff to select 35 questions and proceed with the
survey.
2. Sharps & Pharmaceuticals Program
Recommendation: That the Board of Directors receive and file the report.
Elizabeth Pham, Management Analyst II, presented report details, including a 3-year
analysis of the Sharps and Pharmaceuticals Program. She noted an increase in
collected tonnage, despite the decrease in participating pharmacies.
There were no questions or discussion and the Board of Directors received and filed the
report.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD OCTOBER 5, 2016
3. Quarterly Legislative Update
Recommendation: That the Board of Directors receive and file the report.
Gina Terraneo, Management Analyst I, provided an overview of the July through
September 2016 Quarterly Legislative Report.
There were no questions or discussion and the Board of Directors received and filed the
report.
4. Project#317 President Pump Station and Force Main
Recommendation: That the Board of Directors receive and file the report.
Rob Hamers, District Engineer, provided an overview of the planned improvements for
the President Pump Station and Force Main.
Discussion followed regarding the use of digging, the President Pump Station's portable
generator, and the current layout of the pump station.
There were no further questions or discussion and the Board of Directors received and
filed the report.
ORAL COMMUNICATIONS AND DIRECTORS COMMENTS
Vice President Perry noted that he witnessed construction occurring on Victoria Street
on the evening of October 4, 2016.
Director Ferryman shared that Metropolitan Water District has decided to join the
National Water Research Institute.
President Scheafer provided an overview of the Costa Mesa City Council Meeting on
October 4, 2016.
Mr. Carroll responded to Mr. Fitzpatrick's concern regarding the relationship between
Marc and Wendy Davis, noting that the Fair Political Practices Commission reviewed
the situation and determined that no conflict of interest existed. He noted that an
additional audit was conducted, which also resulted in no conflict of interest being
identified.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD OCTOBER 5, 2016
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 10:35 A.M.
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Robert Ooten Mi v'ael Sch• . er
Secretary President