Minutes - Board - 2016-09-13 ,SA SA R
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION MEETING
SEPTEMBER 13, 2016
Members present
Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman
Members absent
Michael Scheafer
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk), Robin Hamers
(District Engineer), Elizabeth Pham (Management Analyst II), Ed Roberts (Code
Enforcement Officer)
Others present
Dean Ruffridge (CR&R), Lawrence Jones (CR&R), Jim Mosher(resident)
Meeting called to order at 9:32 A.M.
A. OPENING ITEMS
Procedural: 1. Call to Order
The meeting was called to order at 9:32 A.M.
Procedural: 2. Roll Call
President Scheafer was absent and excused from this meeting.
Procedural: 3. Public Comments
Vice President Perry opened public comments. Jim Mosher, a member of the public,
commented on the District's new agenda management system and requested the ability
to view and print the entire agenda as a PDF file. He also made comments regarding
Mesa Water District's proposed consolidation with the Costa Mesa Sanitary District and
expressed that if there were to be a consolidation of services, that consolidating with the
respective city would make the most sense.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION MEETING
HELD SEPTEMBER 13, 2016
B. ITEMS OF STUDY
Receive and File: 1. Organics Tonnage
Recommendation: That the Board of Directors receive and file the report.
Management Analyst II, Elizabeth Pham, provided report details. There were no
questions or comments and the report was received.
Receive and File: 2. Code Enforcement Officer Report- September
Recommendation: That the Board of Directors receive and file the report.
Code Enforcement Officer, Ed Roberts, provided report details and noted a decrease in
scavenging activity. Discussion followed regarding Mr. Roberts' schedule and patrol
route. There was no further discussion and the report was received.
Discussion: 3. Citizen Survey Request For Proposal (RFP) - Update
Recommendation: That the Board of Directors considers approving special meetings for
the citizen survey on September 26 and November 2, 2016.
Ms. Pham provided an overview of the Citizens Survey. Discussion followed regarding
the proposed special meeting dates. The Board of Directors directed staff to schedule
special meetings on September 26 at 9:30 A.M. to formalize the questions for the
Citizens Survey and November 1 at 9:30 A.M. to discuss the results of the survey. Mr.
Mosher commented regarding a customer survey that Mesa Water District had
performed and noted that he would like to see a customer survey that identified areas in
need of improvement rather than merely reinforcing the agency's success. There were
no further questions or comments.
Receive and File: 4. Household Hazardous Waste Collection Event at Orange
Coast College - November 5, 2016
Recommendation: That the Board of Directors receive and file the report.
Ms. Pham presented report details regarding the upcoming Household Hazardous
Waste Collection Event. Discussion followed regarding the purpose and promotion of
the event. There were no further questions or comments and the report was received.
Discussion: 5. Project#200-C South Coast Plaza Pump Station Force Main
Replacement
Recommendation: That the Board of Directors direct staff to place this item on the
September 22, 2016 Board meeting agenda to consider approving a contract with GCI
Construction for$412,482.
District Engineer, Rob Hamers, presented report details regarding the replacement of
the South Coast Plaza Pump Station Force Main. Discussion followed regarding the
project timeline and the progress of other current projects. There were no further
questions or comments and the report was received.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION MEETING
HELD SEPTEMBER 13, 2016
Receive and File: 6. Project#315 19th Street Pump Station Upgrades
Recommendation: That the Board of Directors receive and file the report.
District Engineer, Rob Hamers, presented report details regarding the refurbishment
of the 19th Street Pump Station. Discussion followed regarding coordination with the
City of Costa Mesa and the project timeline. There were no further questions or
comments and the report was received.
Information: 7. #316 Adams Pump Station Electrical Improvements
Recommendation: That the Board of Directors receive and file the report.
District Engineer, Rob Hamers, presented an update regarding electrical improvements
to Adams Pump Station. Discussion followed regarding city requirements. There were
no further questions or comments and the report was received.
C. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Secretary Ooten commented regarding the District's current litigation with Caltrans.
Assistant Secretary Schafer commented regarding the upcoming Chamber
Breakfast. Vice President Perry and Assistant Secretary Schafer commented regarding
the District's new agenda management system.
D. CLOSING ITEMS
Procedural: 1. Adjournment
Vice President Perry adjourned the meeting at 10:38 A.M.
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Robert Ooten ' hael Sche.'er
Secretary President