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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JUNE 14, 2016
•
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
June 14, 2016 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa, CA 92627.
ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Arthur Perry, Robert
Ooten, James Ferryman
DIRECTORS ABSENT: Arlene Schafer
STAFF PRESENT: Robin Hamers, District Engineer; Wendy
Davis, Finance Manager; Ed Roberts, Code
Enforcement Officer; Gina Terraneo,
Management Analyst I.
OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones,
CR&R; Jim Mosher, resident; Dr. Sally
Geislar, UC Irvine; Shawna Schaffner, CAA
Planning; Jeff Reese, C.J. Segerstrom &
Sons; Carmen Twork, C.J. Segerstrom &
Sons; Luke Money, Daily Pilot; Cassidy
Lundy, Surfrider Foundation.
PUBLIC COMMENTS
President Scheafer opened public comments.
Jim Mosher, a member of the public, initiated a brief discussion regarding the District's
public comment policies.
Seeing no other requests for public commentary, President Scheafer closed public
comments.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 14, 2016
ITEMS OF STUDY
1. Organics Recycling Tonnages — FY2015-16
Recommendation: That the Board of Directors receive and file the report.
Gina Terraneo, Management Analyst I, reported that a total of 707.23 tons of
organic waste was collected in the month of May 2016.
There were no questions or comments and the Board of Directors received and
filed the report.
3. Code Enforcement Officer Report— May 2016
Recommendation: That the Board of Directors receive and file the report.
Ed Roberts, Code Enforcement Officer, provided report details and noted that there
were 7 scavenging investigations and 95 cases of trash carts in public view in May.
President Scheafer noted that Mr. Roberts provided report details for Item 3, which
will be followed by the report for Item 2.
There were no additional questions or comments and the Board of Directors
received and filed the report.
2. 3316 Alabama Circle
Recommendation: That the Board of Directors receive oral report from Code
Enforcement Officer, Ed Roberts.
Mr. Roberts presented an overview of the issues reported by the homeowner of
3316 Alabama Circle, including photos of the disputed parking stall. He noted that
he has advised the homeowner that the District does not have the authority to
police or enforce parking activity and trash cart movement.
Discussion followed regarding correspondence between Mr. Roberts, the reporting
party, and the causing party.
There were no additional questions or comments.
The Board of Directors directed staff to send a final correspondence to the
homeowner of 3316 Alabama Circle.
4. Organics Recycling Behavioral Study— Final Report
Recommendation: That the Board of Directors receive presentation from
study's author, Dr. Sally Geislar.
Dr. Geislar of UC Irvine presented the key findings of the Organics Recycling
Behavioral Study and addressed questions from the Board of Directors.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 14, 2016
Discussion followed regarding the possibility of Dr. Geislar providing participant
information to obtain testimonials for the Organics Recycling Program, the
distribution of recommended educational materials, and an update about the
progress of CR&R's Anaerobic Digestion Facility.
There were no additional questions or comments and the Board of Directors
received and filed the report.
5. Organics Recycling Behavioral Study Recommendations & Plan
Recommendation: That the Board of Directors give staff direction regarding
the recommendations and plan for increasing participation in the Organics
Recycling Program.
Ms. Terraneo provided an overview of Dr. Geislar's recommendations to increase
participation in the Organics Recycling Program and staffs plan to enact the
recommendations.
Discussion followed regarding the possibilities of distributing informational material in
the form or door hangers or magnets and the manner of distribution.
Ij
There were no additional questions or comments.
The Board of Directors requested that the item be brought to the next Board Meeting on
June 23, 2016 for a decision regarding the proposed magnet design.
6. Adams Pump Station Electrical Improvements
Recommendation: That the Board of Directors direct staff to bring back this item
to the Board of Directors June 23, 2016 meeting for approval consideration.
Robin Hamers, District Engineer, provided report details. He noted that a resident on
Calvert Avenue has agreed to have an easement placed on his property, which the
District may use for backup power if necessary.
Mr. Mosher provided commentary regarding the importance of considering sidewalk and
bike accessibility surrounding the Adams Pump Station.
There were no additional questions or comments and the Board of Directors
received and filed the report.
7. APN 415-102-17 (Parcel North of 1580-1590 Scenic Avenue) — Request for
Vacation/Abandonment of CMSD Sewer and Easement
Recommendation: That the Board of Directors direct staff to bring back this item
to the Board of Directors June 23, 2016 meeting to consider approving the
following:
I'll COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 14, 2016
1. Accept the vacation in concept subject to the developer submitting a legal
description and map of the Option 2 limits of vacation; and
2. Require the property owner to construct a new end of line sewer manhole
at the northerly terminus of the remaining sewer and easement.
Mr. Hamers provided an overview of the request for vacation/abandonment of the
District sewer and easement and presented Options 1 and 2. He noted that staff
recommends Option 2.
Shawna Schaffner of CAA Planning indicated agreement that Option 2 is preferred by
her represented buyer.
Wendy Davis, Finance Manager, noted that if the District gifted the asset (which was
initially donated to the District by C.J. Segerstrom & Sons) back to C.J. Segerstrom &
Sons, the District would record a loss of$23,000 in its financial statements.
Discussion followed regarding the financial impacts of vacating the sewer and whether
the District should record the loss or require C.J. Segerstrom & Sons to pay for the
asset.
Mr. Mosher provided commentary regarding the impact of the abandonment on District
ratepayers.
There were no additional questions or comments.
The Board of Directors directed staff to bring the item to the Board Meeting on
June 23, 2016 for further discussion and a decision.
President Scheafer adjourned the meeting to a brief recess at 11:05 A.M.
President Scheafer reconvened the meeting at 11:08 A.M.
8. Joint Study with Mesa Water District— Optimum Government Structure
Recommendation: That the Board of Directors direct staff to bring this item back
on June 23, 2016 to consider appointing two directors and staff members to
serve on Mesa Water's Executive Committee and appropriate $15,000 to perform
the study.
President Scheafer provided an overview of the history of correspondence between
Mesa Water District and the District regarding the proposed joint study. He noted that
Mesa Water District has scheduled an Adjourned Regular Board Meeting on June 16,
2016 to award a contract for the study.
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 14, 2016
Discussion followed regarding the rapidity of Mesa Water District's decision to move
forward with the study, the Request for Proposal (RFP) process initiated by Mesa Water
District, the proposed contract and scope of work for the study, the importance of
transparency in public decision making, and the health of Mesa Water District's water
delivery system.
Mr. Mosher provided commentary regarding the District's decision to relocate its
headquarters to 290 Paularino, the proposed joint study, and the Liaison Committee
Meetings between the District, Mesa Water District, and the City of Costa Mesa.
President Scheafer noted that Mesa Water District and the City of Costa Mesa
cancelled the last scheduled Liaison Committee Meeting on June 10, 2016.
There were no further questions or discussion.
The Board of Directors directed staff to bring the item to the Board Meeting on June 23,
2016 to further discuss the proposed joint study.
9. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction on
items to be placed on future study session agendas.
President Scheafer requested that staff provide a brief update regarding the Art Wrap
contest at the July 12, 2016 Study Session.
ORAL COMMUNICATIONS AND DIRECTORS COMMENTS- NONE
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 11:48 A.M.
Robert Ooten M'/ael Scheaf:r
Secretary President